COLOR LASERJET ENTERPRISE CM4540 MFP SERIES Software Technical Reference
HP Color LaserJet Enterprise CM4540 MFP Series Software Technical Reference
Copyright and license Trademark credits © 2010 Copyright Hewlett-Packard Development Company, L.P. Adobe®, Acrobat®, and PostScript® are trademarks of Adobe Systems Incorporated. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws. ENERGY STAR and the ENERGY STAR mark are registered U.S. marks. The information contained herein is subject to change without notice.
Table of contents 1 Document and product basics ........................................................................................... 1 Purpose and scope ................................................................................................................... 2 Software availability and localization ......................................................................................... 3 Printing-system software on the Web ..................................................................
Installation options .................................................................................................. 21 Detailed Microsoft Windows installation instructions ................................................................... 22 Perform the recommended print driver installation using the SW Installation CD .............. 22 Use the Back, Next, Finish, and Cancel buttons .......................................................... 27 Set a default printer .....................................
Use defined printing shortcuts ................................................................................... 67 General Everyday Printing ......................................................................... 68 Paper sizes ............................................................................... 68 Paper source ............................................................................ 69 Pages per sheet .........................................................................
Message Angle ........................................................................................ 91 Font Attributes .......................................................................................... 91 Default watermark settings ......................................................................... 93 Finishing tab features .............................................................................................................. 94 Document Options ......................................
Photo (Adobe RGB 1998) ....................................................................... 115 Vivid (sRGB) .......................................................................................... 116 None .................................................................................................... 116 Custom Profile ........................................................................................ 116 Document preview image ................................................................
Online help .......................................................................................................... 132 Screen fonts .......................................................................................................... 132 Macintosh installation instructions ........................................................................................... 133 HP LaserJet software CD, Macintosh partition ...........................................................
Use HP Web Jetadmin ........................................................................................... 166 Printing print-ready documents ............................................................................................... 168 Print-ready file printing by using FTP through a browser ............................................. 168 Print-ready file printing by using FTP on a direct network connection (Windows) ........... 169 Print-ready printing by using a local Windows port ...........
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List of tables Table 1-1 Software CD supported languages ........................................................................................... 4 Table 1-2 Supported printer driver languages ........................................................................................... 6 Table 1-3 Installer component languages ................................................................................................. 7 Table 1-4 Documentation languages ........................................
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List of figures Figure 3-1 Software Installation — Connection Type screen for USB connected installation ...................... 23 Figure 3-2 Software installation — Connection Type screen for network connected installation ................. 24 Figure 3-3 Software Installation — Network Product(s) Found screen ................................................. 25 Figure 3-4 Software Installation — Driver Installation Complete screen ......................................................
Figure 4-1 An Incompatible Print Settings message ......................................................................... 60 Figure 4-2 The default appearance of the Advanced tab ....................................................................... 62 Figure 4-3 Printing Shortcuts tab ........................................................................................................... 67 Figure 4-4 Printing Shortcuts dialog box ...............................................................
Figure 5-17 Update Firmware screen ............................................................................................. 151 Figure 5-18 Upload Fonts screen .................................................................................................... 152 Figure 5-19 Commands screen ........................................................................................................ 153 Figure 5-20 HP ePrint Center screen ..............................................................
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1 Document and product basics The chapter provides information about these topics: ENWW ● Purpose and scope ● Software availability and localization 1
Purpose and scope This software technical reference (STR) provides information about, and troubleshooting tips for, the printing-system software for the product. This STR is prepared in an electronic format to serve as a quick-reference tool for Customer Care Center (CCC) agents, support engineers, system administrators, management information systems (MIS) personnel, and end users, as appropriate.
Software availability and localization This section provides information about the availability of the HP Color LaserJet Enterprise CM4540 MFP Series printing-system software and related software and firmware. Printing-system software on a CD is available from HP fulfillment centers. For more information, go to the following Web site: www.hp.com/go/cljcm4540mfp_cdrom Printing-system software on the Web All software that is contained on the installation CD is also available on the Web.
The Utilities folder contains the files to run these stand-alone utilities: ● FileToEmail ● Scrubber CD versions and language support The HP Color LaserJet Enterprise CM4540 MFP Series printing-system software CD is available with the following components and languages.
Table 1-1 Software CD supported languages (continued) ENWW Language Two-letter abbreviation HP-preferred name File designation Spanish ES Espanol ESWW Swedish SV Svenska SVWW Thai TH Thai THWW Traditional Chinese ZHTW Traditional Chinese ZHTW Turkish TR Turkce TUWW Ukrainian UK Ukrainian UKWW Software availability and localization 5
Driver languages The HP Color LaserJet Enterprise CM4540 MFP Series product provides driver support in the following languages.
Installer languages The HP Color LaserJet Enterprise CM4540 MFP Series product provides installer component support in the following languages. Table 1-3 Installer component languages ENWW Component Language list Administrator install ● Arabic ● Korean Common Windows Installer ● Catalan ● Norwegian Web Registration ● Croatian ● Polish NOTE: Web Registration is run at the end of the install, but is not installed on the user's system.
Documentation languages The HP Color LaserJet Enterprise CM4540 MFP Series product provides documentation in the following languages. Table 1-4 Documentation languages Component ● ● ● ● ● 8 Language list HP Color LaserJet Enterprise CM4540 MFP Series User Guide (.PDF file) ● Arabic ● Korean ● Bahasa Indonesian ● Latvian HP Color LaserJet Enterprise CM4540 MFP Series User Guide (.
2 Windows software description Introduction The HP Color LaserJet Enterprise CM4540 MFP Series product comes with software and installers for Microsoft Windows and Apple Computer, Inc., Macintosh systems. Linux and UNIX systems are supported, and software is available on the Web. For information about specific system installers, drivers, and components, see the section that corresponds to that system. For information about Mac software, see Macintosh software and utilities on page 129.
Advanced color use Color Access Control The HP Color LaserJet Enterprise CM4540 MFP Series has the ability to monitor and control color printjob use. For more information about color access control, go to the following Web site and look under Learn More. www.hp.com/go/cac The following table shows various tools that can be used to control color-printing access.
3. Press the up arrow or the down arrow Restrict Color Use. 4. Press the up arrow the desired option: or the down arrow to scroll to Restrict Color Use, and then press to scroll to one of the following options, and then press ● Enable Color. This is the default setting. Use of color-printing features is unrestricted. ● Disable Color. This setting denies the use of color-printing features to all users. ● Color if Allowed.
HP Print View Software Use HP Print View software to change various print settings and see immediately how those changes affect your document. When you are satisfied with the print settings, print the job directly from HP Print View to your supported and networked printer. Print View 2.0 supports both print and cost estimation. Download HP Print View Software from the following location: www.hp.
Font support The basic fonts listed here are included with Microsoft Windows software. NOTE: For complete font support information, see the Microsoft Windows documentation.
HP Driver Deployment Utility The HP Driver Deployment Utility (HP DDU) was created to simplify the deployment of print drivers onto a client computer. It is a simple utility that packages the printer-driver files, and the code needed to deploy them, into 2 files: an .EXE file and a .CAB file. These files are run on the client computer to copy the printer-driver files to the Windows driver store, and for network packages, to install the product. For more information, go to the following Web site: www.hp.
HP Driver Configuration Utility The HP Driver Configuration Utility (DCU) is a small Windows application used to edit the configuration file associated with a particular driver. The configuration file controls the print driver settings and takes effect when the driver is installed. The HP Driver Configuration Utility does not handle any part of the deployment or installation of the driver.
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3 Install Windows software and utilities Introduction The HP Color LaserJet Enterprise CM4540 MFP Series product comes with software and installers for Microsoft Windows and Apple, Inc., Macintosh systems. Linux and UNIX systems are supported, and software is available on the Web. This chapter provides procedures for installing and removing the HP Color LaserJet Enterprise CM4540 MFP Series printing-system software for Windows operating systems.
Supported operating systems for Windows Windows operating systems provide full-featured support for the HP Color LaserJet Enterprise CM4540 MFP Series product. Operating systems that are not described here provide varying levels of functionality. Windows XP is used to denote Windows XP Home Edition, Windows XP Professional, and Windows XP Media Edition unless noted otherwise.
www.hp.com/support/cljcm4540mfp System requirements The system requirements for installing and using the HP Color LaserJet Enterprise CM4540 MFP Series printing-system software for Windows and Macintosh are as follows: ● Same system requirements for running the supported Windows operating system (OS) ● Latest operating system updates installed through Windows Update ● 200 MB of available hard-disk space ● Mac OS X v10.4, v10.5, v 10.
Install overview The software for the product comes on a single CD. The software installer first checks the versions of Windows Installer and Microsoft .NET installed on the system, and then installs the printing-system software from the CD onto the hard disk and updates Windows files.
Installation options The printing-system software can be used with the product in the following configurations: ENWW ● Install the printing-system software on a computer that is directly connected to the product through a USB port. ● Install the printing-system software on a computer that has access to a wired network to which the product is connected.
Detailed Microsoft Windows installation instructions The dialog boxes shown here appear in the Windows XP Professional installation sequence. The order and appearance of dialog boxes can vary among operating systems. Perform the recommended print driver installation using the SW Installation CD The recommended installation installs the PCL 6 print driver and user guide. A series of dialog boxes appear during installation of the product printing-system software in Windows environments.
4. Read the license agreement, select the I have reviewed and accept the installation agreements check box, and then click the Next button to continue to the Connection Type screen. 5. Select a connection type option on the Connection Type screen, based on how the product connects to the computer. Figure 3-1 Software Installation — Connection Type screen for USB connected installation ● For USB connected products, follow these steps: a.
● b. Connect the product to the computer when prompted at the Connect your Product now screen. c. Click the Next button. For wired network connected products, follow these steps: a. Select the Connect through a wired network option. Figure 3-2 Software installation — Connection Type screen for network connected installation 24 b. If the product's network settings are not known, select the Automatically find my product on the network option. c.
NOTE: At the product control panel, touch the Network Address button to identify the product IP address or host name. d. Click the Next button. e. A list of products is displayed on the Network Product(s) Found screen.
6. When the installation completes, the following screen appears. Register your product by selecting the Register this product with HP check box, make this product your default product by selecting the Set as default printer check box, and send a test page to the product by selecting the Print a test page check box. Figure 3-4 Software Installation — Driver Installation Complete screen 7. Click the Finish button to complete the installation.
Use the Back, Next, Finish, and Cancel buttons The following buttons appear on various dialog boxes during the installation process. ● Back. Click this button to return to the previous dialog box. ● Next. After you select any options on a given screen, click this button to proceed to the next step in the installation sequence. ● Finish. Click this button to complete the installation process and proceed to the Additional Options screen. ● Cancel.
Use the MFP Send Fax Driver Use the HP Send Fax Driver to send faxes from your computer via the product if the optional Analog Fax Accessory 500 is installed. After the HP Send Fax Driver is installed, it can be accessed and used in the same manner as a printer driver. The HP Send Fax Driver can only be used with network connected printers.
Install the HP Send Fax Driver You can install the HP Send Fax Driver by using either the HP Driver Installation Utility (HP DIU) or the Windows Add Printer Wizard. The HP DIU is included with the downloaded driver. Installing the HP Send Fax Driver by using the HP DIU is the same process as installing from the Admin CD. HP Driver Installation Utility (HP DIU) To install the HP Send Fax Driver by using the HP Driver Installation Utility (HP DIU), use the following steps: 1.
4. Select Connected via the network. ● If the product's networking settings are known, you can enter either the Host Name, IP Address, or the Hardware Address, and then click the Install button. Once the software is installed, the Driver Installation Complete screen appears. ● If the product's network settings are not known, click the Help me find my device on the network button. A Discovery in Progress window appears. After the computer searches the network, the Devices Found screen appears.
5. A list of products is displayed. Select the product you want to install, and then click the OK button to continue to the Device Connection screen.
6. The network settings (Host Name, IP Address, and Hardware Address) for the product are displayed. Click the Install button. Once the software is installed, you will continue to the Device Installation Complete screen.
7. The following screen appears once the software is installed. Click the Finish button to complete the installation. Figure 3-11 Send Fax Driver Installation–Device Installation Complete screen Add Printer Wizard To install the HP Send Fax Driver by using the Windows Add Printer Wizard, use the following steps: 1. In Windows Explorer, double-click the downloaded HP Send Fax Driver executable file to extract the driver files. 2.
5. Select Local printer attached to this computer, and then click the Next button. NOTE: The printer name is HP MFP Send Fax when the driver is installed on a local printer. Select Local printer attached to this computer to install the HP MFP Send Fax Driver on a network printer. If you select the A network printer, or a printer attached to another computer option (Point and Print installation), the IP address of the computer is required.
6. Select the product name, print path, or IP address of the product from the Use the following port: drop-down list, and then click the Next button. Figure 3-13 Send Fax Driver Installation–Select a Printer Port screen 7. Click the Have Disk... button.
8. Click the Browse... button. Figure 3-15 Send Fax Driver Installation–Install From Disk screen 9. Navigate to and select the HP Send Fax Driver .INF file. NOTE: Different versions of the .INF file are available: a 32-bit version for Windows XP, Windows Server 2003, Windows Server 2008, and Windows Vista; and a 64-bit version for Windows XP Professional x64, Windows Server 2003 x64, Windows Server 2008 x64, and Windows Vista x64.
13. Type a name for the driver in the Printer name: text box, and then click the Next button. The default name is HP MFP Send Fax.
14. Select an option, and then click the Next button. NOTE: You can share the product by selecting Share name: on the Printer Sharing screen. The HP Send Fax Driver is then available for a Point and Print connection. Some features, such as fax preview, are not available if the driver is accessed by using a Point and Print connection.
15. Select either Yes or No to send a test fax, and then click the Next button. NOTE: If you select Yes, the HP Send Fax Driver opens once the installation is complete. No page is printed from the product; however, a fax is sent. Figure 3-18 Send Fax Driver Installation–Print Test Page screen 16. Click the Finish button to complete the wizard. NOTE: If you selected Yes to print a test page in the previous step, the Setup tab of the HP MFP Send Fax Driver appears.
Create a network folder by using the Scan Setup Wizard NOTE: You can return to the previous dialog box by clicking the Back button, or exit the Scan Setup Wizard by clicking the Cancel button. 1. Insert the CM4540 MFP printing-system Admin software CD in the CD-ROM drive to open an interactive CD Browser. If the CD Browser does not open, follow these steps: 40 a. On the Start menu, click Run. b. Type the following: X:\SETUP.EXE (where X is the letter of the CD-ROM drive). c. Click OK. 2.
4. If the product's networking settings are known, enter the Host name or IP Address into the appropriate text box, and then click the Next button to continue to the Contacting Device screen. If the product's network settings are not known, click the Search button. A Discovery in Progress window appears. After the computer searches the network, the Devices Found screen appears.
5. A list of HP Color LaserJet Enterprise CM4540 MFP Series products is displayed. Select the product you want to install and then click OK to continue to the Network Settings screen.
6. The product's network settings (IP Address and Host name) are displayed. Click the Next button to continue to the Contacting Device screen. Figure 3-21 Scan Setup Wizard–Welcome screen 7. The computer communicates with the product, and then you continue to the Add or Remove Folders screen.
NOTE: If the product contains an HP Jetdirect EIO print server or an optional hard disk drive, additional configuration pages print that provide information about those options. b. Open a Web browser window. c. In the address line of the browser, type ftp://, where is the TCP/IP address of your product. For example, if the TCP/IP address is 192.168.0.10, type ftp://192.168.0.10. d. Press the Enter button.
8. Select Add a Network Scan Folder to the Device and then click the Next button to continue to the Folder Name screen.
9. Specify the folder name and location of the folder, and then click the Next button. Once the folder has been created, you will continue to the Authentication screen. ● You can either type a folder name in the Enter the folder name here: text box, or use the default folder name. ● You can either click the Browse... button and navigate to the path where scanned documents will be stored, or enter the path in the Location text box.
10. To require users to enter their credentials at the product, clear the Save password on device check box, and then click the Next button to continue to the Folder Settings screen. -orTo use default credentials (users do not enter their credentials at the product), select the Save password on device. check box and enter your Domain:, User Name:, and Password: into the corresponding text boxes. Click the Next button to continue to the Folder Settings screen.
11. Select the default scan settings from the drop-down lists and then click the Next button to continue to the Summary screen.
12. The Summary screen lists the details of the folder created: the name of the computer where the folder was created, the name of the folder, and the name of the desktop shortcut link to the folder that was created on the computer. To complete the creation of the folder, click Create. To make changes to the folder settings, click Back.
13. Click the Add or Remove Folders button to add another folder, or click the Finish button to exit the Scan Setup Wizard.
Install optional software Use the following steps to install optional software programs: 1. Insert the CM4540 MFP software CD into the CD-ROM drive. The installer program should open. If the installer program has not started after 30 seconds, complete these steps: 2. a. On the Start menu, click Run. b. Type the following: X:\SETUP.EXE (where X is the letter of the CD-ROM drive). c. Click the OK button. Click the More Options menu.
5.
Uninstall software NOTE: If the printer driver was installed by using the HP Driver Installation Utility, follow the instructions in the Uninstall the printer driver or the HP Send Fax Driver by using the Windows Add or Remove Programs feature on page 54. If either one was installed using the Add Printer Wizard, follow the instructions in the Uninstall the printer driver or the HP Send Fax Driver by using the Server Properties feature on page 55.
Uninstall the printer driver or the HP Send Fax Driver by using the Windows Add or Remove Programs feature If the printer driver or the HP Send Fax Driver was installed by the HP Driver Installation Utility (HP DIU), perform the following to uninstall the driver: NOTE: You do not need the CM4540 MFP printing-system software CD to use this uninstall method. NOTE: To uninstall the software, you must log on with Administrator privileges. 1. Close all programs. 2.
4. The HP Driver Uninstall Utility launches. Click Uninstall to start the uninstall process. Click Cancel to exit the HP Uninstall Utility. Figure 3-31 HP Driver Uninstall Utility screen 5. When the Uninstall is complete, you will be prompted to reboot the computer. De-select the checkbox to reboot at a later time.
NOTE: To uninstall the software, you must log on with Administrator privileges. 1. Close all programs. 2. On the Start menu, click Settings, and then do one of the following: Windows XP Professional and Windows Server 2003: Click Printers and Faxes. -orWindows Server 2008: Click Start, click Control Panel, and then open the Printers folder. -orWindows Vista: Under the Hardware and Sound category, click Printer. 56 3. Right-click the icon for your product and then click the Delete button.
4 HP PCL 6 print driver for Windows Introduction This chapter describes the features of the HP Color LaserJet Enterprise CM4540 MFP Series PCL 6 Print Driver for, Windows XP (32-bit), Windows Server 2003 (32-bit), Windows Server 2008 (32-bit and 64-bit), Windows Vista (32-bit and 64-bit), and Windows 7 (32-bit and 64-bit).
● Device Settings tab features ● About tab features Change the printer driver settings for Windows Operating System To change the settings for all print jobs until the software program is closed To change the default settings for all print jobs To change the device configuration settings Windows 7, XP, Server 2003, and Vista 1. On the File menu in the software program, click Print. 1. 1. 2. Select the driver, and then click Properties or Preferences.
Click Properties after right-clicking the device name to gain access to the Properties tab set, which controls the driver behavior and driver connections. Properties tab set The Properties tab set contains information about and options for configuring the product. NOTE: Windows also has tabs in the Properties tab set. For information about those tabs, see the documentation that came with the computer.
Help system The HP PCL 6 Print Driver includes a full-featured Help system to provide assistance with printing and configuration options. “What's this?” Help Windows XP, Windows Server 2003, Windows Server 2008, Windows Vista, and Windows 7 support What's this? Help. You can gain access to “What's this?” Help messages in any of the following ways: ● Right-click a feature or control. A pop-up Help window appears. ● Click a feature or control, and then press the F1 key.
NOTE: In this example, the conflict can be resolved manually. If the conflict is not resolved when the driver is closed, then the same dialog appears again when a print job is sent to the product.
Advanced tab features NOTE: The Advanced tab is located on the Printing Preferences tab set. Use the Advanced tab to change the layout of printed pages. Use this tab to configure special controls that are not commonly used, as well as to control features such as collating and copies in the driver (although most current software programs support these features in the print dialog box or through the page settings in the software program). The following figure shows the Advanced tab.
Copy Count Copy Count specifies the number of copies to print. This driver setting is useful for software programs that do not provide a copy count. If a copy count is available in the software program, set the copy count in the software program. The number of copies that you request appears in the Copy Count option. You can select the number by typing in the text box or by using the up and down arrows to the right of the text box. Valid entries are numbers from 1 to 9999.
Document Options The Document Options setting contains the following controls: ● Advanced Printing Features ● Print Optimizations ● Printer Features ● Layout Options Advanced Printing Features When the Advanced Printing Features setting is Enabled, metafile spooling is turned on and Finishing tab options such as Page Order, Booklet Layout, and Pages per Sheet are available, depending on your product.
Printer Features The Printer Features setting contains the following controls: ● Print All Text as Black The feature is Disabled by default. When Enabled is selected, the driver prints all text as black regardless of the original document text color. Color text is printed as black, except for white text, which remains white. (White text is a reliable method of printing reverse typeface against a dark background.
Page Order specifies the order in which the pages of your document are printed. Front to Back prints the document so that page 1 prints first. Back to Front prints the document so that page 1 prints last. NOTE: The page-ordering operation works on whole sheets of paper rather than on individual logical pages. Accordingly, if you set Pages per Sheet (on the Finishing tab) to be greater than one, the ordering of logical pages on a physical sheet of paper does not change.
Printing Shortcuts tab features ● Use defined printing shortcuts ● Create a custom printing shortcut NOTE: The Printing Shortcuts tab is located on the Printing Preferences tab set. Use the Printing Shortcuts tab to store specific combinations of driver settings for easy use. The following figure shows the Printing Shortcuts tab. Figure 4-3 Printing Shortcuts tab The Printing Shortcuts tab is a new tab that appears on the HP PCL 6 Print Driver beginning with the HP Color LaserJet CM4730 MFP.
● General Everyday Printing ● Eco-print (Two-sided Printing) ● Factory Defaults ● Booklet Printing ● Envelopes General Everyday Printing When General Everyday Printing is selected, the following controls are available: ● Paper sizes: ● Paper source: ● Pages per sheet: ● Print on both sides: ● Paper type: ● Orientation: When options other than the defaults are selected, the Save as... and Reset buttons become active. Click Save as... to create a custom printing shortcut.
● RA4 ● B5 (JIS) ● B6 (JIS) ● 10x15cm ● 16k 195x270mm ● 16k 184x260mm ● 16k 197x273mm ● Japanese Postcard ● Double Japan Postcard Rotated ● Envelope #9 ● Envelope #10 ● Envelope Monarch ● Envelope B5 ● Envelope C5 ● Envelope C6 ● Envelope DL Paper source The following options are available: ENWW ● Automatically Select (default) ● Printer auto select ● Manual Feed in Tray 1 ● Tray 1 ● Tray 2 ● Tray 3 (CM4540 MFP f and fskm; optional on all other HP Color LaserJet
Pages per sheet The following options are available: ● 1 page per sheet (default) ● 2 pages per sheet ● 4 pages per sheet ● 6 pages per sheet ● 9 pages per sheet ● 16 pages per sheet Print on both sides NOTE: Because the CM4540 MFP and CM4540 MFPn models do not include a duplexing unit, the Print on both sides option is available, but duplexing is a manual process.
● HP Color Laser Brochure Glossy 160g ● HP Superior Laser Glossy 160g ● HP Color Laser Photo Glossy 220g ● Light 60-74g ● Mid-Weight 96-110g ● Heavy 111-130g ● Extra Heavy 131-175g ● Extra Heavy Glossy 131–175g ● Cardstock 176-220g ● Card Glossy 176-220g ● Mid-Weight Glossy 96-110g ● Heavy Glossy 111-130g ● Color Laser Transparency ● Labels ● Letterhead ● Envelope ● Preprinted ● Prepunched ● Colored ● Bond ● Recycled ● Rough ● HP Tough Paper ● Opaque Film Orie
Eco-print (Two-sided Printing) NOTE: Because the CM4540 MFP and CM4540 MFPn models do not include a duplexing unit, the Two-sided (Duplex) Printing option is available, but duplexing is a manual process. When Two-sided (Duplex) Printing is selected, the following options are selected.
Envelopes ● Paper sizes: Envelope #10 ● Paper source: Automatically Select ● Paper type: Envelope ● Orientation: Portrait Create a custom printing shortcut 1. Select General Everyday Printing as a base. 2. Select the appropriate print settings on the Printing Shortcuts tab or use the settings on any of the Printing Preferences tabs. 3. On the Printing Shortcuts tab, click Save As.... The Printing Shortcuts dialog box appears. Figure 4-4 Printing Shortcuts dialog box ENWW 4.
Paper/Quality tab features NOTE: The Paper/Quality tab is located on the Printing Preferences tab set. Use the Paper/Quality tab to specify paper size, type, and source. You can also use this tab to specify different paper selections for the front cover, first page, other pages, last page, and back cover of the document. The following figure shows the Paper/Quality tab.
Paper Options The settings specified in the Paper Options group box on the Paper/Quality tab apply to all of the pages of the document. The following figure shows the Paper Options group box and the selections that are available by default.
Because paper-size settings in most software programs override driver settings, it is generally best to use the driver to set paper size only when you are printing from software programs that do not include a paper-size setting, such as NotePad, or when you are producing a book or a booklet that does not require different paper sizes. NOTE: Certain software programs can override the size command and specify different paper sizes within a single document.
Name Use the Name text box to type a new name for a custom paper size. When you change the name to something other than Custom, the Save and OK buttons become active. The name that appears in the Name text box depends on the following conditions: ● If a saved custom paper size has been selected from the drop-down menu on the Paper/Quality tab, then the Name text box shows the name of the selected custom paper size.
Table 4-1 PCL 6 custom paper sizes Tray Dimensions Minimum Maximum Tray 1 (100-sheet multipurpose) Width 76.2 mm (3.0 in) 216 mm (8.5 in) Length 148 mm (5.83 in) 356 mm (14.0 in) Width 148.0 mm (5.83 in) 216 mm (8.5 in) Length 210.0 mm (8.27 in) 356 mm (14.0 in) Width 148 mm (5.38 in) 216 mm (8.5 in) Length 210 mm (8.27 in) 356 mm (14.0 in) Width 148 mm (5.38 in) 216 mm (8.5 in) Length 210 mm (8.27 in) 356 mm (14.0 in) Width 148 mm (5.38 in) 216 mm (8.5 in) Length 210 mm (8.
Paper type The Paper type drop-down menu shows the first few paper types that the HP Color LaserJet Enterprise CM4540 MFP Series supports and an entry for More. Clicking More opens the Type Is dialog box. Click the + next to Type Is and its subcategories to view all of the paper types that the product supports, listed in the following categories.
● ● Photo/Cover 176-220g ◦ HP Cover Matte 200g ◦ HP Matte Photo 200g ◦ Cardstock 176-220g ◦ Card Glossy 176-220g ◦ HP Color Laser Photo Glossy 220g Other ◦ Color Laser Transparency ◦ Labels ◦ Letterhead ◦ Envelope ◦ Preprinted ◦ Prepunched ◦ Colored ◦ Rough ◦ HP Tough Paper ◦ Opaque Film The default setting is Unspecified. No mechanism exists for manually adding custom paper types through the driver. Use HP Web Jetadmin to add custom paper types.
Special pages To specify special pages to be used, click the Settings button under Special Pages. Covers To use specific cover settings, click Covers in the Special Pages group box. Use the Covers options to include a blank or preprinted cover on a document, or to include a front/ back cover from a source tray that is different from the one used for the remainder of the document. The following are the Covers options: ● Add a blank or preprinted cover: Select which cover is customized: Front, Back, or Both.
The following figure shows the Print pages on different paper settings and options. Figure 4-8 Print pages on different paper The following are the Print pages on different paper options: ● Pages in document. Select which pages are customized: the First page, the Last page, or specify a page range with the Pages option. ● Paper source: The Paper source setting specifies the source tray to use for printing a document. The list of source trays depends on the accessories that are installed.
The following figure shows the Print pages on different paper settings and options. Figure 4-9 Insert blank or preprinted pages The following are the Insert blank or preprinted pages options: ● Blank or preprinted sheet before page(s): Specify where in the document you want to insert blank or preprinted pages by designating the page numbers or page ranges that the blank or preprinted pages will precede.
The following figure shows the Chapter separator pages settings and options. Figure 4-10 Chapter separator pages The following are the Chapter separator pages options: ● Chapters begin on pages: Specify where in the document the chapters begin by designating a page number for each chapter. ● Start each chapter: Select Facing next page to make each chapter begin on the left side of the document. Select Facing previous page to make each chapter begin on the right side of the document.
arrow to a gloved hand. You can toggle between portrait and landscape page orientation by clicking the image. Print Quality The Print Quality group box contains the following controls: ● Gloss Level drop-down menu Gloss Level drop-down menu The Gloss Level drop-down menu contains the following resolution options. ENWW ● Best. This setting increases gloss output and stability, but slows printing and reduces drum life. ● Standard.
Effects tab features NOTE: The Effects tab is located on the Printing Preferences tab set. Use the Effects tab to create unique paper effects such as scaling and watermarks. The following figure shows the Effects tab.
● Scale to Fit ● % of Actual Size Actual Size Actual Size is the default setting. It prints the document without changing the document size. Print Document On Click the Print Document On option to format the document for one paper size and then print the document on a different paper size, with or without scaling the image to fit the new paper size. The Print Document On control is disabled by either of the following conditions: ● The % of Actual Size value is not 100.
% of Actual Size The % of Actual Size option provides a slider bar and input box to use for scaling the percentage setting. The default setting in the entry box is 100% of actual size. Actual size is defined as the paper size that is selected within the driver or what the driver receives from the software program (if the software program does not negotiate the paper size with the driver). The driver scales the page by the appropriate factor and sends it to the product.
Watermarks Use the Watermarks feature to select a watermark, create a new watermark (text only), or edit an existing watermark. The following watermarks are preset in the driver: ● (none) ● [Username] ● Confidential ● Draft ● SAMPLE The Watermarks feature can be configured using the Driver Configuration Utility. If the [Username] watermark is selected, the driver will use the network username of the logged in user for the watermark.
Click Edit, and the Watermark Details dialog box appears. Figure 4-13 Watermark Details dialog box The dialog box shows a preview image and provides options for creating a new watermark and controlling the message angle and font attributes. Click OK to accept all of the changes that are made in the Watermark Details dialog box. However, clicking Cancel does not cancel all of the changes.
To delete a watermark, select the watermark in the Current Watermarks list, and then click Delete. A warning appears asking whether you are sure you want to delete the selected item. Click Cancel if you want to keep the watermark. Click OK to delete the selected watermark. NOTE: You can have no more that 30 watermarks in the Current Watermarks list at one time. When you reach the limit of 30 watermarks, the New button is disabled.
● ◦ Yellow ◦ Green ◦ Cyan ◦ Blue ◦ Magenta Shading The default Shading setting for new and preset watermarks is Very Light. The following range of shades is available from the Shading drop-down menu: ◦ Lightest ◦ Very Light (default) ◦ Light ◦ Medium Light ◦ Medium ◦ Medium Dark ◦ Dark ◦ Very Dark ◦ Darkest These values represent the intensity of the gray that is used. Select Light to produce a lightly saturated gray watermark.
Default watermark settings The following table shows Font Attribute settings for new and preset watermarks. Table 4-2 Font Attribute settings for new and preset watermarks Setting New watermark Preset watermark Name Arial Varies by language Color Gray Gray Shading Very Light Very Light Size 80 Varies by language Style Regular Regular Click OK to accept all of the changes that have been made in the Watermark Details dialog box. Clicking Cancel does not cancel all of the changes.
Finishing tab features NOTE: The Finishing tab is located on the Printing Preferences tab set. Use the Finishing tab to print booklets and control the paper output. The following figure shows the Finishing tab.
● Pages per Sheet ● Print Page Borders ● Page Order Print on Both Sides The default setting for the Print on Both Sides option is off (not selected).
Print on both sides automatically The duplexing unit in the HP Color LaserJet Enterprise CM4540 MFP Series product prints on two sides of a sheet of paper when the Print on Both Sides option is specified in the print job. The HP Color LaserJet Enterprise CM4540 MFP Series product comes with a duplexing unit installed in all models: ● CM4540 MFP ● CM4540 MFPf ● CM4540 MFPfskm These product models support smart duplexing.
● Prepunched ● Bond ● Recycled ● Colored ● Rough NOTE: To make the Print on Both Sides (Manually) check box available in the document options, select the Allow Manual Duplexing option on the Device Settings tab in the print-driver Properties tab set. See Installable Options on page 124.
Figure 4-15 Print on Both Sides Instructions dialog box When you have completed the steps that appear in the dialog box, the second half of the print job prints on the back side of the stack of paper. The driver does not require the program to specifically support odd- and even-page printing, because the driver coordinates this function. Flip Pages Up Use the Flip Pages Up check box to specify the duplex-binding option. By default, the Flip Pages Up check box is not available.
Booklet Layout The Booklet Layout drop-down menu, visible when Print on Both Sides is selected, offers choices that are based on the current paper size. The default setting for the Booklet Printing drop-down menu is Off. The other settings have the following format, where [paper size] depends on the paper size that is set on the Paper/Quality tab: ● Left Binding ● Right Binding When you select Left Binding or Right Binding, the document preview image changes to show the location of the binding.
Pages per Sheet Use the Pages per Sheet option to select the number of pages that you want to print on a single sheet of paper. If you choose to print more than one page per sheet, the pages appear smaller and are arranged on the sheet in the order that they would otherwise be printed.
The preview document image changes to reflect alterations in these settings, as shown by the examples in the following figure. Figure 4-16 Page-order preview images ● 2 pages per sheet ● 4 pages per sheet ● 6 pages per sheet ● 9 pages per sheet ● 16 pages per sheet Document preview image The document preview image is a line-drawn image of a page that represents graphics and text. The document preview image is always oriented so that the contents of the page are right-side-up.
The Orientation group box contains the following options: ● Portrait. The top edge of the document is the shorter edge of the paper. ● Landscape. The top edge of the document is the longer edge of the paper. ● Rotate by 180 degrees. This creates a landscape or portrait orientation in which the image is rotated 180°. This setting is useful for printing prepunched paper. You can toggle orientation between portrait and landscape by clicking the document preview image.
Job Storage tab features NOTE: The Job Storage tab is located on the Printing Preferences tab set or the Properties tab set. Use the job-storage feature to store print jobs in the HP Color LaserJet Enterprise CM4540 MFP Series product memory or hard disk for printing at a later time. The Job Storage tab appears among the driver tabs only if the job-storage feature is enabled on the Device Settings tab.
5. Select Job Storage. 6. Select Disabled in the Change 'Job Storage' Setting dialog box that appears. If the job-storage feature is enabled (without installing a hard disk but with at least 288 MB of total memory), two Job Storage Mode settings are available on the Job Storage tab: ● Proof and Hold ● Personal Job Two additional Job Storage Mode settings become available on the Job Storage tab if a hard disk is installed: ● Quick Copy ● Stored Job The following figure shows the Job Storage tab.
● Job Storage Mode ● PIN to print ● Job Notification Options ● User Name ● Job Name ● Use job-storage features when printing Status group box The unlabeled group box on the Job Storage tab contains a status message about the destination of a print job. The status information changes depending on the selections that are made on the Job Storage tab.
and-hold job to the product with the same user name and job name as an existing proof-and-hold job (and you have not released the original job for printing), the job overwrites the existing job. Proof-andhold jobs are deleted if you turn off the product. NOTE: The product configuration can be set to hold a maximum of 50 quick-copy or proof-and-hold jobs. The number is set at the product control panel in the CONFIGURATION menu, and the default is 32.
Stored Job To use the Stored Job option, a hard disk must be installed on the product and the job-storage feature must be enabled. Use the Stored Job option to send a print job directly to the printer hard disk without printing it. The print job is stored in the product as if it is an electronic file cabinet. After the print job is stored on the printer hard disk, you can print the job at the product control panel.
User Name Use the User Name settings to help identify the job at the product control panel. The following are the User Name settings: ● User Name. This option associates your Windows user name with the stored print job. The Windows user name automatically appears in the text field below the User Name options. ● Custom. Use this option to type a custom name for the stored print job. When you click Custom, the text field below the option becomes available.
Use job-storage features when printing To use job-storage features when printing, follow these steps: 1. Click File, and then click Print from the software program. The Print dialog box appears. NOTE: Clicking the print icon in the software program toolbar prints the job without using jobstorage features. 2. Click Properties. The Properties dialog box appears. 3. Click the Job Storage tab. 4.
Delete a job-storage print job Sometimes it is necessary to delete a print job from the printer hard disk. You can do this from the product control panel. 1. Press the Home button 2. Press the up arrow or the down arrow until Open from Device Memory is highlighted on the product control panel, and then press OK. 3. Press the up arrow or the down arrow to scroll to your user name, and then press OK. 4. Press the up arrow or the down arrow to scroll to the job name, and then press OK. 5.
Color tab features NOTE: The Color tab is located on the Printing Preferences tab set. Use the Color tab to specify predefined color-option settings or to fine-tune the color treatments and halftoning. Color output can also be converted to grayscale. The Color tab is shown in the following figure.
Color Options Use the Color Options group box to adjust the independent color controls. The settings affect the print job color rendering and print quality. The Color Options group box contains the following controls: ● Automatic option (default) ● Manual option ● Settings button (Click this button to open the Color Settings dialog box.) ● Print in Grayscale check box Automatic Use the Automatic option for color settings that automatically fine-tune the printed output.
Figure 4-19 Color Settings dialog box The Color Settings dialog box contains the following controls: ● General ◦ ● ● ● ENWW Edge Control Text ◦ Neutral Grays ◦ Halftone Graphics ◦ Neutral Grays ◦ Halftone Photographs ◦ Neutral Grays ◦ Halftone Color tab features 113
General Use the General setting group to control Edge Control settings for all color printing. Edge Control determines how edges are rendered.
The following Halftone options are available: ● Detail. This is the default option; it is useful for text and graphics that require sharp distinctions among lines or colors, or for images that contain a pattern or a high level of detail. Select this option for sharp edges and detail. ● Smooth. This option provides better results for large, solid-filled print areas. It also enhances photographs by smoothing out fine color gradations. Select this option for uniform and smooth area fills.
Vivid (sRGB) The Vivid (sRGB) feature instructs the printer to increase the color saturation in the midtones. Less colorful objects are rendered more colorfully. This value is recommended for printing business graphics. None Select None to instruct the printer to print RGB data in raw device mode. To render documents properly when this option is selected, you must manage color in the program in which you are working or in the operating system.
HP EasyColor If you are using the HP PCL 6 printer driver for Windows, the HP EasyColor technology automatically improves mixed-content documents that are printed from Microsoft Office programs. This technology scans documents and automatically adjusts photographic images in .JPEG or .PNG format. HP EasyColor technology enhances the entire image at one time, rather than dividing it into several pieces, which results in improved color consistency, sharper details, and faster printing.
Figure 4-20 Color Themes 118 Chapter 4 HP PCL 6 print driver for Windows ENWW
Services tab features NOTE: The Services tab is located on the Printing Preferences tab set or Properties tab set. The Services tab is shown in the following figure. Figure 4-21 Services tab The Services tab contains the following group boxes: ● Internet Services ● Device services Internet Services The Internet Services group box contains the Select a destination drop-down menu with the following selections: ENWW ● Online diagnostic tools.
● Product manuals. View or download HP Color LaserJet Enterprise CM4540 MFP Series product manuals. ● Check for driver updates. Automatically check your print drivers to see whether the correct and most up-to-date print drivers are installed. ● Color printing access/usage. Find information about enabling and disabling color printing and tracking color print-job usage. ● Shop for supplies. Shop online for HP Color LaserJet Enterprise CM4540 MFP Series product supplies.
Device Settings tab features NOTE: The Device Settings tab is located on the Properties tab set. Available options depend on the feature. The following figure shows the Device Settings tab. Figure 4-22 Device Settings tab The Device Settings tab contains controls for paper-handling devices and controls for managing the HP Color LaserJet Enterprise CM4540 MFP Series product.
The trays listed in the Form to Tray Assignment setting include standard trays and optional accessory trays. Generally, items that are installed separately have a separate Installable Options setting. The input trays listed here are also listed as paper sources on the Paper/Quality tab. Configuring the trays 1. Select the appropriate tray in the Form to Tray Assignment list. 2. Use the drop-down menu to select the paper size (or form) that is loaded in that tray. 3.
Click the External Fonts option to make the Properties button available. Click Properties to open the HP Font Installer dialog box, which is shown in the following figure. Figure 4-24 HP Font Installer dialog box Installing external fonts Follow these steps to install external fonts. 1. In Windows Vista and Windows 7, click the Start button, click Control Panel, click Hardware and Sound, and then click Printers.
Removing external fonts 1. In Windows Vista and Windows 7, click the Start button, click Control Panel, click Hardware and Sound, and then click Printers. In Windows XP, Windows Server 2003, and Windows Server 2008, click Start, click Settings, and then click Printers and Faxes. 2. Right-click the name of the product. 3. Click Properties. 4. Click the Device Settings tab. 5. Click the External Fonts option. The Properties button appears. 6. Click Properties.
Update Now setting in the Automatic Configuration setting. The default setting is Off. After an automatic configuration, the setting returns to Off after the changes are made. If your environment does not support bidirectional communication, the Update Now setting is unavailable, so you must manually configure the options on this tab.
panel. The multiple-original print (mopy) function is an HP-designed feature that produces multiple, collated copies from a single print job. Job Storage When Job Storage is enabled, the product can store print jobs so that you can gain access to those print jobs later at the control panel. Job Separator Use this control to specify whether a print job identifier page should be printed between print jobs.
The following table shows the relation between mopier mode settings and collation settings in the software program and the driver. The first three columns show the settings; the last column, "Expected result", shows how a 3-page print job would appear.
About tab features NOTE: The About tab is located on the Properties tab set. The About tab provides detailed information about driver component versions. It contains an overall build version number (in parentheses after the model name) together with specific information about each of the components. The information varies according to the HP Color LaserJet Enterprise CM4540 MFP Series model number, driver, date, and versions. The About tab is shown in the following figure.
5 Macintosh software and utilities Introduction The HP Color LaserJet Enterprise CM4540 MFP Series comes with software and installers for Apple, Inc. Macintosh systems. This chapter provides procedures for installing and removing the HP Color LaserJet Enterprise CM4540 MFP Series printing-system software for Macintosh operating systems, as well as descriptions about the software and utilities.
Determine the Mac driver version Mac OS X 10.5 and 10.6 1. From the Apple menu icon. 2. Select the product in the left side of the window. 3. Click the Options & Supplies button. 4. Click the General tab to view the driver version number. , click the System Preferences menu and then click the Print & Fax Supported operating systems for Macintosh The product supports the following Mac operating systems: ● Mac OS X 10.4, 10.5, 10.6, and later NOTE: For Mac OS X 10.
Change printer-driver settings for Mac Change the settings for all print jobs until the software program is closed Change the default settings for all print jobs Change the product configuration settings 1. On the File menu, click the Print button. 1. On the File menu, click the Print button. Mac OS X 10.4 2. Change the settings that you want on the various menus. 2. Change the settings that you want on the various menus. 3. On the Presets menu, click the Save As...
● Set a password for the product. ● From the computer, lock out functions on the control panel to prevent unauthorized access (see the printing-software help). Install notes This text file contains important information about product features, instructions for installing the printing-system software, and technical assistance. Online help This HTML-based help system replaces the Apple Guide help system that was provided with Mac OS 9.x HP products.
Macintosh installation instructions On a Macintosh computer, the installation procedures are basically the same for a network administrator, a network client, and a single user. Install the software on any computer that has save rights to the product. Users must have Administrator rights to install the software.
3. Follow the onscreen instructions to complete the software installation. NOTE: If you are installing the printing-system software on a Macintosh OS X system, be patient. The installer must perform an initial search of the computer for up to 1 minute. During this time the installer might appear to be stalled. 4. When software installation is complete, click Quit.
2. The installer program opens. Figure 5-1 Mac installer opening screen NOTE: The file name displayed on your HP LaserJet installer browser screen may be different than the file name displayed in the above figure. NOTE: In the HP LaserJet installer browser screen, double-click the Documents icon to gain access to the product manuals. Select a language folder and locate the available ReadMe file which are in .htm format. NOTE: For more information, see the User Guide on the web at: www.hp.
3. In the HP LaserJet installer browser screen, double-click the product icon to open the installer program Introduction dialog. Figure 5-2 Mac installer Introduction dialog 4. Click the Continue button. The License dialog appears. Figure 5-3 Mac installer License dialog 5. 136 You can save or print the license file by clicking the Save button or the Print button.
6. Read the software license agreement, and then click the Continue file. The license agreement dialog appears. Figure 5-4 Mac installer license agreement dialog 7. Click the Disagree button to end the installation and close the installer, or click the Agree button to continue the installation.
8. Select the destination for the software and click Continue. The Installation Type dialog appears.
9. Click the Go Back button to go back to the previous screen. To change the installation location, click the Change Install Location button, navigate to the desired location, click the Continue button, and then click the Install button. Go to step 9. Click the Install button to continue the standard installation. Go to step 9. Click the Customize button to open a dialog that lists separate software programs that you can choose to install.
10. An authentication dialog appears. Type the required user name and password, and then click the OK button. Figure 5-8 Mac installer authentication dialog 11. The Installation dialog appears. A progress bar shows the percentage of the installation progress that has been completed. Allow the program to install the software.
12. When the installation is complete, the Summary dialog appears, stating that the installation was successful. Figure 5-10 Mac installer Summary dialog Click the Close button to exit the installer. NOTE: Complete the instructions in the next section to set up a printer queue. Setup instructions This section contains information about the following topics: ● Setting up a printer with Mac OS X v10.4, v10.5, v.10.6, and later ● Troubleshooting the product setup Setting up a printer with Mac OS X v10.
3. If you are installing the product using a USB connection, verify that the product appears in the printer list. The Name column in the printer list should display the product name. If this is the case, the USB setup is complete. If the product does not appear, or if the correct information does not appear in the field, see Troubleshooting the product setup on page 144. If you are installing the product using a network connection, continue with the following steps. 4. Mac OS X 10.
If the Network Address button is not visible, you can find the IP address or host name by printing a configuration page. i. At the product control panel, scroll to and touch the Administration button. ii. Open the following menus: ● Reports ● Configuration/Status Pages ● Configuration Page iii. Touch the View button to view the information on the control panel, or touch the Print button to print the pages. iv. Find the IP address on the Jetdirect page.
7. In the Optional Trays: drop-down menu, select the trays that are installed on the product. In Mac OSv 10.5 and v10.6 each tray is listed with a checkbox. 8. For Mac OS v10.4: In the Collation in Printer: drop-down menu, select the amount of memory and hard disk combination that is installed in the product. -orFor Mac OS v10.5 and v10.6: In the Collation in Printer: drop-down menu, select the checkbox next to the printer disk. The amount of memory is set automatically. 9.
4. Turn the computer off and then on. 5. Reconnect the USB cable from the computer to the product. If these steps do not resolve the problem, delete the incorrect print queue, click Add, choose the product from the list, and then browse manually for the product PPD. Remove software from Mac operating systems You must have administrator rights to remove the software. ENWW 1. Open System Preferences. 2. Select Print & Fax. 3. Highlight the product. 4. Click the minus (-) symbol. 5.
HP Printer Utility for Mac The HP Printer Utility is a software program that gives you access to the product in Mac OS X. The HP Printer Utility does not work when it is installed by using the AppleTalk protocol. Use IP, Bonjour or Rendezvous to enable the HP Printer Utility.
Access to the HP (Printer) Utility In Mac OS X v10.4, v10.5, v 10.6, and later, follow these steps to gain access to the HP (Printer) Utility: 1. Mac OS X 10.4 and above: Open the Finder, click Applications, click Utilities, and then double-click Printer Setup Utility. -orMac OS X 10.5 and above: From the Printer Browser menu, click Printer Utility -orMac OS X 10.5 and above: From the Print Queue, click the Utility icon. 2. The main HP Utility screen appears. Click the product in the Printers list.
Supplies Status In the Information And Support section of the HP Utility, click Supplies Status to open the Supplies Status screen. Figure 5-13 Supplies Status screen Click Detailed Supplies Information… to open the Supplies Status details screen. Use the scroll button to see information about the color print cartridges. On the Supplies Status screen, click Media to see the status of the trays. You can also order supplies at anytime by clicking Supplies in the toolbar on the HP Print Utilities main screen.
Device Information In the Information And Support section of the HP Utility, click Device Information to find the product Service ID (if assigned), the firmware version (FW Version), and the Serial Number. Figure 5-14 Device Information screen The product configuration page shows other settings; click View Configuration Page . Color Usage NOTE: Functionality for this option is not supported on this product in the HP Printer Utility for Mac. Use the Embedded Web Server to use this functionality.
Click Print Color Usage Log to print a page that shows information about users, print jobs, and software programs that have printed to the HP Color LaserJet Enterprise CM4540 MFP Series product.
On the navigation screen, select the file and click Open. The file name appears in the File Upload screen of the HP Printer Utility. Click Upload. Update Firmware NOTE: This option is available only after you open the View menu and select the Show Advanced option. The firmware file can be downloaded from the following Web site: www.hp.com/cljcm4540mfp_firmware Figure 5-17 Update Firmware screen After you have the firmware file, you are ready to begin the update process. Complete the following steps: 1.
Upload Fonts In the Information And Support section of the HP Utility, click Upload Fonts to gain access to fonts that you can upload to the HP Color LaserJet Enterprise CM4540 MFP Series product. Figure 5-18 Upload Fonts screen The drop-down menu in the Upload Fonts pane has the following options: 152 ● Memory. Fonts that are available in the printer memory are listed. ● Disk. Select this option to show any fonts that are installed on the printer hard disk or flash disk.
Commands The Commands screens gives the user the ability to send special characters or print commands to the product after the print job. Figure 5-19 Commands screen HP ePrint Center Simplified printing for internet connected products from anywhere. For instructions on how to enable HP Web Servies and configure HP ePrint, go to: www.hp.
Duplex mode For the CM4540 MFPdn and CM4540 MFPfskm product models, the Printer Settings section includes a Duplex Mode setting. Click this setting to open the Duplex Mode screen. Figure 5-21 Duplex Mode screen Use the Enable Duplex Mode command to print internal diagnostic and test pages on both sides of the page. 154 1. Select the Enable Duplex Mode check box. This box is clear by default. 2. Click Apply Now to enable printing on both sides of the page.
Trays Configuration The Trays Configuration screen is shown in the following figure. Figure 5-22 Trays Configuration screen 1. In the Printer Settings section of the HP Utility, select Trays Configuration to change paper size and type for each of the trays installed on your product. 2. To change the paper type, select a tray and then select a different paper type in the Default Media Type drop-down menu. 3.
Figure 5-23 Enable Job Storing screen You can type a PIN for your job in the Enter Secure Job PIN field. Select the number of copies in the Copies to Print field. Select a stored job and click Print to print the job. Select a stored job and click Delete to delete the job.
E-mail Alerts In the Printer Settings section of the HP Utility, select E-mail Alerts to configure the HP Color LaserJet Enterprise CM4540 MFP Series product to send e-mail notifications to users. If a user name and password have been set, you might need to obtain them from the IT administrator. For more information, see the HP EWS online help. Figure 5-24 E-mail Alerts screen Click Open E-mail Alerts Settings to open the HP EWS.
Select Configuration, to modify the following settings: ● DHCP ● BootP ● Manual You can also use this screen to modify the following settings: ● Host Name ● IP Address ● Subnet Mask ● Default Gateway To save new settings, click Apply Now. To view and change other network settings, click Other Settings. If a user name and password have been set, you might need to obtain them from your IT administrator. For more information, see the HP EWS online help.
The following options are available in the The highest priority service drop-down menu: ● Port 9100 ● IPP ● LPD-RAW ● LPD-TEXT ● LPD-AUTO ● LPD-BINPS (default) After you select a new setting, click Apply Now to save it. Supplies Management In the Printer Settings section of the HP Utility, click Supplies Management to open the Supplies Management screen.
In the User Defined Low Threshold area, select a percentage life remaining next to the cartridge or image transfer/fuser kit to define the low threshold alert level for that cartridge or image transfer/ fuser kit. Click Apply Now to save the new settings. Protect Direct Ports In the Printer Settings section of the HP Utility, select Protect Direct Ports to disable printing over USB and parallel ports.
Additional Settings In the Printer Settings section of the HP Utility, select Additional Settings to gain access to the HP EWS. Figure 5-29 Additional Settings screen To open the HP EWS, click Open Embedded Web Server. For information about HP EWS settings, consult the HP EWS online help. Output Devices Shows the paper handling devices on the printer and allows configuration.
Restrict Color NOTE: Functionality for this option is not supported on this product in the HP Printer Utility for Mac. Use the embedded web server to use this functionality. Configures color-printing restrictions for specific users and software programs. NOTE: This option is available only after you open the View menu and select the Show Advanced option.
6 Engineering details Introduction This chapter presents engineering detail for the following topics: ENWW ● Remote firmware update ● Printing print-ready documents ● Special paper guidelines ● Media attributes and commands ● File to E-mail utility Introduction 163
Remote firmware update The product features remote firmware update capability. The method for downloading remote firmware updates from the Web site is similar to that used to download the latest printing-system software and printer drivers. NOTE: Firmware for the embedded Jetdirect print server updates when the product firmware is updated. The process for remotely upgrading firmware involves three steps: 1. Determine the current level of firmware that is installed on the product. 2.
Use the HP Embedded Web Server 1. Open a browser window. 2. Enter the product IP address in the URL line to open the HP Embedded Web Server. 3. Click the Troubleshooting tab, and then click the Firmware Upgrade link. Figure 6-1 HP EWS Firmware Upgrade page NOTE: If you get a warning screen, follow the instructions for setting an administrator password from the Security tab. 4.
Use the walkup USB port on the product control panel 1. Download the .EXE file from the Web, and then uncompress the .EXE file to gain access to the readme file and the .bdl upgrade file. 2. Copy the .bdl firmware upgrade file to a portable USB flash memory storage device (thumb drive). 3. Turn the product on, and then wait until it reaches the Ready state. 4. Touch the Device Maintenance button. 5.
3. Find your product in the list, or type the IP address of the product in the Quick Device Discovery section in the lower-left of the screen (this will highlight your product in the device list). You can sort the product list by clicking on a column name at the top. 4. If your product list is sorted my model number, you may select multiple products with the same model number by Control-Click or Shift-Click. 5. Right-click on the product and select the Upgrade firmware item. 6.
Printing print-ready documents Several methods are available for printing documents independently of the original software program that was used to create the document. Normally, the document is printed by opening the original application and printing it to a file, or is printed by means of a distribution method such as internet downloading.
Print-ready file printing by using FTP on a direct network connection (Windows) If the HP Color LaserJet Enterprise CM4540 MFP Series uses a direct network connection, use file transfer protocol (FTP) to print a print-ready file. Complete the following steps for the operating system: 1. Take note of the TCP/IP address on the Embedded Jetdirect page. The HP Embedded Jetdirect page is the second page of the Configuration page printout. 2. Open a command window on the computer. 3.
Windows 2000, Windows XP, Windows Server 2003, Windows Server 2008, or Windows Vista The print-ready file can be sent directly to the product by typing a copy command at a command prompt or in an MS-DOS window. 1. At a command prompt, type copy /b , where is the name of the print-ready file (including the path) and is the name of the appropriate printer port (such as LPT1). For example, type the following: C:\>copy /b c:\CP4520FW.PDF lpt1 2.
Complete the following steps to print a print-ready file by using the LPR command. 1. Make note of the TCP/IP address on the Embedded Jetdirect page. The HP Embedded Jetdirect page is the second page of the configuration page printout. 2.
NOTE: If the file name or path includes a space, you must enclose the file name or path in quotation marks. For example, type put "/user name/desktop/CP4520FW.PDF" To ensure that the entire path to the print-ready file is placed in the put command, type put and a space, and then click and drag the print-ready file onto the terminal window. The complete path to the file is automatically placed after the put command. 7. Press Enter. 8. The download process begins and the firmware is updated on the product.
Special paper guidelines For more information on Special paper guidelines; Supported paper sizes; Supported paper types; Tray and bin capacity; and Paper orientation see the User Guide at the following link: www.hp.com/go/ cljcm4540mfp_manuals.
Media attributes and commands This section includes the following information about paper attributes: ● Paper-source commands ● Paper-type commands examples Paper-source commands The PCL 6 Print driver attribute for paper source is ubyte # MediaSource or ubyte_array "string" MediaSource. See the following table for values of #. For example, "ubyte 4 MediaSource" is the command for Tray 2.
Paper-type commands examples The PCL 5 print driver escape sequence for paper type is "Esc&n#Wdpapertype", where "n#" is the number of characters in the paper type plus 1. For example, in the sequence "Esc&n6WdPlain", "Plain" has 5 letters plus 1, for a total of 6.
File to E-mail utility The File to E-mail utility collects the data specified in an .INI file and then attaches the data files to an email that can be sent to HP Customer Support to assist troubleshooting. The utility runs on the computer, but does not interact with the product. The tool is included on the installer CD, but is not copied to the computer during the software installation. HP Customer Support can also send the utility by e-mail or by posting it to an HP Web site.
Index A Adobe Acrobat Reader printing PDF files without 168 alerts, e-mail Macintosh 157 Alternative Letterhead Mode supported products 65 B Back button, Windows installation dialog boxes 27 blank or preprinted pages 82 options 83 booklet printing Booklet Layout settings 99 C Cancel button, Windows installation dialog boxes 27 cardstock, paper type commands 175 CD directory structure, Macintosh 133 directory structure, Windows 3 languages 4 Macintosh printing-system software installation 133 chapter separa
duplexing 95 supported products 70 Tray 3 125 E e-mail troubleshooting File to E-mail utility 176 e-mail alerts Macintosh 157 envelopes, paper type commands 175 escape sequences paper source 174 paper type 175 F fax driver.
M Mac driver settings 131 removing software 145 Macintosh hardware requirements 130 software components 131 supported operating systems 130 Macintosh OS Color Usage log 149 Device Information 149 dialog boxes, Mac OS X printing-system software installation 134 direct printing 168 directory structure, software CD 133 e-mail alerts 157 File Upload command 150 firmware upgrades 151 fonts supported 132 HP EWS 131 HP Printer Utility 146 install notes 132 network settings 157 network setup 133 online help 132 PDE
Help system 60 ICM options, Advanced tab 63 incompatible print settings messages 60 installable options, Device Settings tab 124 Internet Services options, Services tab 119 job name settings, Job Storage tab 108 job notification options, Job Storage tab 107 Job Separator setting, Device Settings tab 126 Job Storage Mode settings, Job Storage tab 105 job storage settings, Job Storage tab 109 Job Storage tab contents 103 Layout Options setting, Advanced tab 65 Macintosh 131 Manual settings, Color tab 112 mopi
printing-system software availability 3 installation, Macintosh 133 requirements 19 printing-system software, install license agreement 23, 29 printing-system software, uninstall Add/Remove Programs 54 Server Properties 55 proof and hold 105 Properties tab 59 PS files, command-line printing 168 R regional versions, CD 4 remote firmware updates about 164 determine current firmware level 164 downloading 164 HP Web Jetadmin 166 Macintosh 151 removing Mac software 145 RFU.
182 Index ENWW
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