HP Color LaserJet CM4730 MFP Embedded Web Server User Guide
HP Embedded Web Server User Guide
Copyright and Warranty Trademarks and credits © 2007 Copyright Hewlett-Packard Development Company, L.P. Adobe® and PostScript® are trademarks of Adobe Systems Incorporated. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws. Microsoft® and Windows® are U.S. registered trademarks of Microsoft Corp. The information contained herein is subject to change without notice.
Table of contents 1 Overview What is an embedded Web server? .................................................................................................... 1 Features .............................................................................................................................. 1 HP Web Jetadmin and the HP Embedded Web Server ...................................................... 2 System requirements .....................................................................................
Kerberos Authentication Tasks .......................................................................................... 47 Initializing Kerberos authentication ................................................................... 48 Configure the Authentication Manager for Kerberos Authentication ................. 49 Configure Address Settings for Kerberos Authentication .................................. 49 Use the MFP control panel for Kerberos Authentication ...................................
Overview ............................................................................................................................................ 98 6 Using the Other Links as a resource hp instant support ............................................................................................................................ 101 How hp instant support works .......................................................................................... 101 Information you can get from hp instant support .
List of tables Table 1-1 Table 2-1 Table 2-2 Table 2-3 Table 2-4 Table 2-5 Table 2-6 Table 2-7 Table 2-8 Table 3-1 Table 3-2 Table 3-3 Table 3-4 Table 3-5 Table 3-6 Table 3-7 Table 3-8 Table 3-9 Table 3-10 Table 3-11 Table 3-12 Table 3-13 Table 3-14 Table 3-15 Table 4-1 Table 4-2 Table 4-3 Table 4-4 Table 4-5 Table 4-6 Table 4-7 Table 4-8 Table 4-9 Table 4-10 Table 5-1 vi HP Embedded Web Server ...............................................................................................................
List of figures Figure 1-1 Figure 1-2 Figure 2-1 Figure 2-2 Figure 2-3 Figure 2-4 Figure 2-5 Figure 2-6 Figure 2-7 Figure 2-8 Figure 2-9 Figure 2-10 Figure 2-11 Figure 2-12 Figure 3-1 Figure 3-2 Figure 3-3 Figure 3-4 Figure 3-5 Figure 3-6 Figure 3-7 Figure 3-8 Figure 3-9 Figure 3-10 Figure 3-11 Figure 3-12 Figure 3-13 Figure 3-14 Figure 3-15 Figure 3-16 Figure 3-17 Figure 3-18 Figure 3-19 Figure 3-20 Figure 3-21 Figure 3-22 Figure 4-1 Figure 4-2 Figure 4-3 Figure 4-4 ENWW Enter Network Password dialog bo
Figure 4-5 Figure 4-6 Figure 4-7 Figure 4-8 Figure 4-9 Figure 4-10 Figure 4-11 Figure 4-12 Figure 4-13 Figure 4-14 Figure 4-15 Figure 4-16 Figure 4-17 Figure 5-1 Figure 6-1 viii E-mail Address Book screen ........................................................................................................... 76 Fax Settings screen ........................................................................................................................ 78 Advanced Fax Settings screen .....................
Overview Overview 1 What is an embedded Web server? A Web server provides an environment in which Web programs can run, in much the same way that an operating system, such as Microsoft® Windows®, provides an environment in which programs can run on your computer. A Web browser, such as Microsoft Internet Explorer, Apple Safari, or Mozilla Firefox, can show output from a Web server.
Overview ● Receive alerts about product events, such as when the product is low on supplies, through e-mail. Set up four different destination lists for each user (administrators and service), with up to 20 recipients on each of the four lists. ● Select the language in which to display the HP EWS screens. ● Print to an HP product without having to install the product print driver.
1. Open a supported Web browser. 2. In the Address or Go to field, type the IPv4 or IPv6 TCP/IP address, the host name, or the configured host name that is assigned to the product. See the following examples. ● IPv4 TCP/IP address: http://192.168.1.1 ● IPv6 TCP/IP address: http://[2001:0ba0:0000:0000:0000:0000:0000:1234] ● Host name: npiXXXXXX Overview NOTE You cannot view the HP EWS screens from outside of a firewall.
Login and logoff Overview The HP EWS has screens that can be used to view product information and change configuration options. The screens that appear, and the settings on them, vary according to how you gain access to the HP EWS: as a general user, an information technology (IT) administrator, or a service provider. These passwords can be customized by an IT administrator or a service provider.
Navigating through the HP Embedded Web Server To navigate through the HP EWS screens, click one of the tabs (such as Information or Settings), and then click one of the menus on the navigation bar that is located on the left side of the screen. The following illustration and table provide information about the HP EWS screens.
Table 1-1 HP Embedded Web Server (continued) Overview Callout HP EWS screen feature Description More information 2 Tabs Information tab View information about the See Viewing product status from the HP EWS Information screens. product. You cannot configure the product using the screens on this tab. Settings tab Use the features on this tab to configure the product. See Configuring the product from the Settings screens.
Viewing product status from the HP EWS Information screens Information 2 The screens available from the Information tab are for informational purposes only; you cannot configure the product from these screens. To configure the product through the HP EWS, see Configuring the product from the Settings screens. NOTE Some products do not support all of these screens.
Device Status Use the Device Status screen to view the current status of the product. The following illustration and table describe how to use this screen. Information Figure 2-1 Device Status screen Table 2-1 Device Status Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server. 2 Status Shows the device status (the same information that appears on the control-panel display).
Table 2-1 Device Status (continued) Callout Area on the screen Information or capability that the area provides 6 Media Shows the status and configuration information for the input trays and output bins. The media status is OK until the tray is completely empty. When the tray is empty, the status is Out. Change Settings Takes you to the Settings tab, where you can configure settings for the device.
Configuration Page Use the Configuration Page screen to view current product settings, help troubleshoot problems, and verify the installation of optional accessories such as dual inline memory modules (DIMMs). The following illustration and table describe how to use this screen.
Information Figure 2-3 Configuration Page screen – 2 of 2 Table 2-2 Configuration Page ENWW Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server. 2 Device Information Lists the serial number, version numbers, and other information for the device. 3 Options Displays information about optional accessories and configurations.
Table 2-2 Configuration Page (continued) Callout Area on the screen Information or capability that the area provides 4 Memory Lists the memory information, PCL Driver Work Space (DWS), and resource saving information. 5 Security Lists the status of the control-panel lock, disk write-protect options, and direct-connect (USB or parallel) ports.
Supplies Status Information The Supplies Status screen shows more detailed supplies information and provides part numbers for genuine HP supplies. (It is helpful to have the part numbers available when ordering supplies.) The following illustration and table describe how to use this screen.
Table 2-3 Supplies Status Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server. 2 Shop for Supplies link Use this feature to connect to a Web page that facilitates online ordering of supplies from a reseller of your choice.
Event Log Information The Event Log screen shows the most recent product events, including jams, service errors, and other printer errors. The following illustration and table describe how to use this screen. Figure 2-5 Event Log screen Table 2-4 Event Log ENWW Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server. 2 Number Lists the order in which the errors occurred.
Usage Page The Usage Page screen gives a page count for each size of media that has passed through the product, as well as the number of duplexed pages. The total is calculated by multiplying the sum of the print count values by the Units value. The information on this screen can be used to determine how much toner or paper to keep on hand. The following illustration and table describe how to use this screen.
Information Figure 2-7 Usage Pagescreen – 2 of 2 Table 2-5 Usage Page ENWW Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server. 2 Usage Totals (equivalent) Indicates the types of pages that have been printed, the number of singlesided pages that have been printed, the number of duplexed pages that have been printed, and the total number of pages that have been printed.
Diagnostics Page The Diagnostics Page screen provides information about calibration, color density, and parameters. Information Figure 2-8 Diagnostics Page screen Table 2-6 Diagnostics Page 18 Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server.
Table 2-6 Diagnostics Page (continued) Callout Area on the screen Information or capability that the area provides Color plane registration occurs when new print cartridges are installed to compensate for any slight variations that might occur in cartridge circumference. ENWW 3 Color Density Lists the cyan, magenta, yellow, and black (CMYK) values for highlights, midtones, and shadows.
Device Information The Device Information screen shows the following information: Information ● Device name ● Device location ● Asset number ● Company name ● Contact person ● Product name ● Device model ● Device serial number The product name, device model, and device serial number are generated automatically. You can configure the other information on this screen from the Device Information screen on the Settings tab.
Control Panel Snapshot The Control Panel Snapshot screen shows the product control-panel display as if you were standing at the product. Because this view shows the product status, it can help you troubleshoot problems with the product. Information NOTE The appearance of the screen might vary, depending on your product.
Color Usage Job Log Use the Color Usage Job Log to view usage details for the printer. The following illustration and table describe how to use the Color Usage Job Log screen. Information Figure 2-11 Color Usage Job Log screen Table 2-7 Color Usage Job Log Callout Area on the screen Information or capability that the area provides 1 Device Information Lists the serial number and name of the printer. 2 Usage Totals Summarizes usage totals for all jobs, mono sides, color sides, and total sheets.
Print NOTE The Print screen (and the Print menu on the left) is available only if it has been configured to appear on the Security screen under the Settings tab. Use the Security screen to disable the Print screen if you do not want it to appear for security reasons. For more information, see Security. Use the Print screen to print print-ready files or to update your product firmware remotely.
Table 2-8 Print page (continued) Callout Area on screen Information or capability that the area provides 2 Device Status Shows the device status (the same information that appears on the Device Status screen and the control-panel display). 3 Choose File Prints a print-ready file, such as a .pdf or .txt file, that is located on your laptop, computer, or a network file server.
3 Configuring the product from the Settings screens Use the screens on the Settings tab to configure the product from your computer. Configure Device You can use the Configure Device screen to print device information pages and configure the device remotely. The menus on this screen are similar to the menus that are available at your device control panel. Some of the device control-panel menus are not available from the HP EWS.
Table 3-1 Configure Device Settings Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server. 2 Select A Menu Information menu Print device information pages, which provide details about the device and its configuration. Default Job Options menu Use this menu to define the default job options for each function.
Tray Sizes/Types Settings Use the Tray Sizes/Types screen to assign paper sizes and paper types for each tray on the product. The following illustration and table describe how to use this screen. Figure 3-2 Tray Sizes/Types screen Table 3-2 Tray Sizes/Types ENWW Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server.
E-mail Server Use the E-mail Server screen to configure e-mail settings for outgoing e-mail. Use the settings on this screen to send and receive e-mail messages, including product alerts. The following illustration, table, and procedures describe how to use this screen.
Configuring outgoing e-mail You must configure outgoing e-mail if you intend to use the Alerts or AutoSend features. 1. Gather the following information. (Your organization's network or e-mail administrator typically provides the information that is required to configure outgoing mail.) ● The TCP/IP address of the simple mail transfer protocol (SMTP) mail server on your network. The EWS uses the SMTP server TCP/IP address to relay e-mail messages to other computers.
Alerts From the Alerts screen, IT administrators can set up the product to send problem and status alerts to anyone through e-mail messages. When this function is configured, alerts are automatically triggered about supplies, paper-path status, and other service and advisory information. More than one individual can receive alerts, with each person receiving only specific alerts.
Table 3-4 Alerts Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server. 2 Destination list summary Lists the current selections for each destination. 3 Edit Click this button to make changes to the destination or destination list. 4 Test Click this button to send a test alert to the destination or destination list.
Using the Alerts screen with a product You can set up four different lists, with up to 20 recipients on each list. The Alerts - setup screen that appears when you click either Edit or New Destination List looks similar to the following illustration.
Settings Figure 3-5 Alerts - setup screen ENWW Alerts 33
To configure alerts 1. Do one of the following: ● To create a new destination list, click New Destination List. -Or- ● To modify an existing destination list, click Edit next to the list that you want to modify. The Alerts - setup screen appears. 2. Type a name in the List Name field, such as Service or Supplies. 3. Type the e-mail addresses for people who you want to receive alerts.
one for the Event Log in HTML, and a third consisting of instant support information in a text file attachment that has an .XML extension. 8. Click Apply to save the information. 9. Repeat steps 1 through 7 for each additional list or destination. Use the following procedure to test the destination list configuration. To test the configuration of a destination list 1. Click the Test button next to the destination list that you want to test. Settings The following window appears.
3. The return address is the product's e-mail address. Type your e-mail address in the Return Address box if you would like to receive messages about any errors that are generated from the test alert (for example, to be notified of an incorrect destination address). 4. If applicable, type additional information that you would like to appear at the beginning of the email alert message in the Your Notes (optional) text field. 5. Click OK. To delete destinations and destination lists 1.
Table 3-5 AutoSend Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server. 2 Enable AutoSend Select this check box to turn on the AutoSend feature. 3 Send every [interval] Select the interval at which you want the product to send the product configuration and supplies usage information to the destinations that are configured in the E-Mail destinations field.
Security The following illustration and table describe how to use the Security screen. Settings Figure 3-8 Security screen Table 3-6 Security Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server. 2 Set Password Set an administrator password to control who can gain access to the EWS Settings, Digital Sending, and Networking tabs.
Table 3-6 Security (continued) Callout Area on the screen Information or capability that the area provides NOTE The Cancel Job button does not cancel the print job when the device is printing internal pages. Direct Ports Select Disable Direct Ports to block walk-up printing and system access. When the setting is selected and applied, USB and IEEE 1284 ports are disabled.
Authentication Manager Use the Authentication Manager screen to set the Device Functions that require users to successfully log in before use. The following illustration and table describe how to use this screen. Settings Figure 3-9 Authentication Manager screen Table 3-7 Authentication Manager 40 Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server.
Table 3-7 Authentication Manager (continued) Callout Future Installations Information or capability that the area provides ● Digital Sending Service (DSS) Secondary E-mail ● Digital Sending Service (DSS) Workflow Specify a log-in method for users gaining access to any new features to be installed in the future.
LDAP Authentication Use the LDAP Authentication page to configure a Lightweight Directory Access Protocol (LDAP) server to authenticate device users. When LDAP authentication is selected as the Log In Method for one or more Device Functions on the Authentication Manager page, the user at the device must enter valid credentials (username and password) to gain access to those functions. Authentication consists of two interdependent parts. First, the device verifies the user's credentials with the LDAP server.
Table 3-8 LDAP Authentication (continued) Callout Area on the screen Information or capability that the area provides 2 LDAP Server Bind Method The LDAP Server Bind Method setting determines how the device will access the LDAP server. Contact your LDAP server administrator to determine which method will work best for you. ● Simple - The selected LDAP server does not support encryption. Note that the password, if any, will be sent unencrypted across the network.
Table 3-8 LDAP Authentication (continued) Callout Area on the screen Information or capability that the area provides 8 Match the name entered with the LDAP attribute of When searching for the device user's information in the LDAP database, the contents of the attribute specified in this field are compared to the username that was typed during authentication. This attribute is usually the same as the Bind Prefix.
Kerberos Authentication Use the Kerberos Authentication page to configure the device (multi-function peripheral or digital sender) to authenticate users to a Kerberos Realm. When Kerberos authentication is selected as the Log In Method for one or more Device Functions on the Authentication Manager page, the user at the device must enter valid credentials (username, password, and realm) to gain access to those functions. Authentication consists of two interdependent parts.
Table 3-9 Kerberos Authentication Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server. 2 Kerberos Default Realm The Kerberos Default Realm is the fully qualified domain name of the Kerberos realm (domain).
Callout Area on the screen Information or capability that the area provides 6 Credentials The Credentials configuration section is used to determine which credentials will be used to bind (authenticate) to the LDAP server. ● When Use Device User's Credentials is selected, the device users credentials (entered at the control panel of the device) will be used to access the LDAP server. This method has the advantage of not having to store a username and password, which may expire, in the device.
Before following the steps outlined here, you must have completed the following steps: 1. Install the Microsoft LDP tool. 2. Discover the LDAP server. 3. Set up LDP. After you have performed these steps, perform the steps in the following section, Initializing Kerberos authentication. Initializing Kerberos authentication Follow these steps to initialize Kerberos Authentication for your product. NOTE Embedded Kerberos Authentication uses session tickets in the authentication process.
c. Find the device user e-mail address in the LDP trace. Copy the attribute defining the e-mail address, and paste it into the Retrieve the device user’s e-mail address using attribute of field. Some Kerberos environments require very specific attributes. For example, the attribute used here is userPrincipalName instead of mail. d. Find the device user name using the attribute of in the LDP trace. Copy the attribute defining the name, and paste it into the and name using the attribute of field.
3. Under the Accessing to LDAP Server section, perform the following steps: a. Select Kerberos from the LDAP Server Bind Method drop-down menu. NOTE The LDAP Server Bind Methods on the Addressing Settings and Kerberos Authentication screens must match for Kerberos authentication to work properly. b. 4. Settings 5. Under Credentials, click to select the Use Public Credentials option. ● Type in the Username and Password. ● Type in the Kerberos Default Realm (Domain), for example: TECHNICAL.MARKETING.
Device PIN Authentication If PIN Authentication is selected for one or more Device Functions on the Authentication Manager page, the user will be prompted for a PIN before they can access those Device Functions. If the PIN is entered incorrectly the user will be returned to the previous screen. When a PIN is entered correctly all functions that use that PIN are then accessible to the user. For example, you could configure Copy for Group 1 PIN and E-mail and Fax for Group 2 PIN.
User PIN Authentication The User PIN Authentication page enables you to add user PIN records into the device one at a time, and to edit or delete user PIN records that have already been saved in the device. You can also use the device Import/Export feature to load a large list of users all at once, rather than adding them one at a time. You can set up the device to require each user to provide their PIN when they access the device.
Settings Figure 3-13 User PIN Authentication screen Add New Users You can add a new user and PIN by clicking Add New User.... This takes you to the Add User page, which has instructions for completing the task. Adding a new user To add a new user and PIN, do the following: 1. Click Add New User.... The Add User page appears. 2. Type the person's name in the Name field. The maximum length is 245 characters, or less depending on the language being used. 3.
4. Type the user PIN into the User Access PIN field. It must be between 4 and 8 digits long. 5. If you want to add the new user's e-mail address to the device address book, select the Add user to e-mail address book automatically check box. 6. Click Apply to save the new user and PIN to the device. Edit or delete existing users You can edit or delete any of the users that have been saved in the device. Editing a user To edit an existing user, do the following: 1.
Edit Other Links Settings Use the Edit Other Links screen to add or customize up to five links to the Web sites of your choice (see the following note). These links appear throughout the HP EWS screens in the Other Links box beneath the left navigational bar. Three permanent links (hp instant support, Shop for Supplies, and Product Support) have already been established. The following illustration, table, and procedures describe how to use this screen.
Table 3-10 Edit Other Links (continued) Callout Area on the screen Information or capability that the area provides 4 Other Links hp instant support Connect to Web resources that help you to solve specific problems and determine what additional services are available for your product. (Detailed information, including serial number, error conditions, and status, is forwarded to HP Customer Care. Hewlett-Packard Company treats this information as confidential.
Device Information Settings Use the Device Information screen to provide a name of your choice for the device, assign an asset number, and configure the company name, the person to contact about the device, and the physical location of the device. The device name, device model, and serial number are also available on this screen. Figure 3-15 Device Information screen NOTE If you make any changes on the Device Information screen, click Apply to save the changes.
Language Use the Language screen to select the language in which the HP EWS screens appear. The following illustration and table describe how to use this screen. Settings Figure 3-16 Language screen CAUTION Selecting View Pages in Device Language or Select A Language changes the language for everyone who uses the HP EWS.
Settings NOTE The default language is the language that the Web browser is currently using. If your browser and control panel both use a language that is not available for the HP EWS, English is selected as the default. If you make any changes on the Language screen, click Apply to save your changes.
Date & Time Use the Date & Time screen to update the product time. The following illustration and table describe how to use this screen. Settings Figure 3-17 Date & Time screen Table 3-12 Date & Time 60 Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server. 2 Current Date and Current Time Shows the product date and time when the EWS was opened.
Date/Time Format Settings Use the Date/Time Format screen to select the formats you prefer for displaying the date (under Date Format) and time (under Time Format). The following illustration shows the Date/Time Format screen. Figure 3-18 Date/Time Format screen Clock Drift Correction Use the Date & Time - clock drift correction screen to enable clock drift correction. The following illustration shows the screen.
Figure 3-19 Date & Time - clock drift correction screen Settings To configure a network time server to correct the product clock drift, use the following procedure. NOTE This process keeps the clock from drifting (losing or gaining time), but does not synchronize the clock with the network time server clock. 1. Select the Enable Clock Drift Correction check box. 2.
Wake Time Settings An IT administrator can use the Wake Time screen to schedule product wakeups on a daily basis. For example, the product can be set to wake up at 07:30, so the product has finished initializing and calibrating and is ready to use by 08:00. The administrator sets only one wakeup setting per day; however, each day can have a different wakeup setting. Additionally, to save energy, the sleep delay can be set to turn the product off after a specific period of inactivity.
Restrict Color Use the Restrict Color screen to restrict color printing. You can restrict color printing for all users or for specific users or specific applications. The following illustration and table describe how to use this screen.
Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server. 2 Color Copying Access Select this option to cause the Restrict Color menu to become accessible from the product control panel. 3 Set the color job printing behavior Select whether to print all color jobs in color, print all color jobs in black, or allow printing in color according to custom permission settings.
Settings Figure 3-22 Restrict Color screen - COLOR IF ALLOWED option Table 3-15 Restrict Color – COLOR IF ALLOWED 66 Callout Area on the screen Information or capability that the area provides 1 COLOR IF ALLOWED Select this option to enable the User Permission and Application Permission features. 2 Default User Permission Select the default color setting for users not defined in the User Permission list. 3 System User Name Type the System User Name in this field.
Table 3-15 Restrict Color – COLOR IF ALLOWED (continued) Callout Area on the screen Information or capability that the area provides 5 User Permission List Select names from this list, then use the command buttons to Add, Edit, Delete, Save, or Cancel permissions for each user. 6 Color Usage Job Log Click this link for a list of System User Names that have printed to the product. 7 Application Permission Use the controls in this area to set color permissions for the applications on the system.
4 Setting the digital sending options Administrators can use the screens available from the Digital Sending tab to control the digital-sending features that some products offer. NOTE Some products do not support all of these screens. General Settings Use the General Settings screen to set digital-sending administrator information. The following illustration and table describe how to use this screen.
Table 4-1 General Settings (continued) Area on the screen Information or capability that the area provides 4 Phone Number (optional) Type the administrator's phone number (optional). 5 Location (optional) Type the administrator's location (optional). 6 Help Click to open a help file that contains information about the screens on the Digital Sending tab.
Send to Folder Use the Send to Folder screen to send scanned documents to shared folders or FTP sites. NOTE The shared folders or FTP sites must be operational before using this tool to add them as destinations. The following illustration and table describe how to use the Send to Folder screen.
Table 4-2 Send to Folder settings (continued) Callout Area on the screen Information or capability that the area provides 8 Test Folder Access Click Test Folder Access to test that a predefined folder is accessible by the device. 9 WINS Server Use the WINS Server setting to specify either the host name or IP address of the WINS server. This setting is necessary if Windows paths and folders are used as folder destinations.
Removing a predefined folder Follow these steps to remove a predefined folder from the device: 1. Select a folder from the Predefined Folders list by clicking on it. 2. Click Remove... and click OK to confirm. The selected folder destination will be removed from the device. 3. Repeat the above steps to remove additional folders, or use the Remove All button as described below. Removing all folders Follow these steps to remove all folders from the device: 1. Click Remove All. 2. Click OK to confirm.
E-mail Settings The product requires a Simple Mail Transfer Protocol (SMTP) gateway server to forward e-mail messages to a destination. If the SMTP gateway is not responding or has not been configured, the following message appears on the screen: 0.0.0.0 is not responding or is not a valid SMTP Gateway Server. Digital Sending Use the E-mail Settings screen to configure SMTP settings, set the maximum e-mail attachment size, and set the default e-mail address for the product.
Table 4-3 E-mail Settings (continued) Callout Area on the screen Information or capability that the area provides IP address or the host name of the SMTP Gateway, click the Find Gateways button to search the network for a suitable SMTP Gateway server. NOTE Some devices recognize only TCP/IP addresses. In such cases, host names will be converted to the equivalent TCP/IP address. 5 Maximum Attachment Size Select the maximum size of e-mail attachments that the SMTP Gateway server can transmit.
Advanced E-mail Settings The following illustration and table describe how to use the Advanced E-Mail Settings screen. Figure 4-4 Advanced E-mail Settings screen ENWW Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server. 2 Help Click to open a help file that contains information about the screens on the Digital Sending tab.
E-mail Address Book An e-mail address book is a list of e-mail addresses that are stored on the device. The address book can store frequently-used e-mail addresses so that you can quickly choose the right e-mail address when sending a document from the front panel of the device. The E-mail Address Book page enables you to add e-mail addresses into the device one at a time, and to edit e-mail addresses that have already been saved in the device.
Adding an e-mail address To add a new e-mail address, do the following: 1. Click Add E-mail Address.... The Add E-mail Address page appears. 2. Type the person's name in the Name field. The name is what appears in the list on the device control panel when a user is searching for an e-mail address. The maximum length is 245 characters, or less depending on the language being used. 3. Type the e-mail address in the E-mail Address field. It must be less than 255 characters.
Fax Settings The product can send scanned documents to a fax number to simulate the sending capabilities of a fax machine. If the product is equipped with a fax modem, it can also be set up to process incoming faxes. NOTE The Fax Settings screen (and the Send to Fax menu on the left) is available only if your product is equipped with a fax modem board. NOTE Fax settings can also be configured on the Configure Device page available from the Settings tab.
Table 4-5 Send to Fax (continued) Callout Area on the screen Information or capability that the area provides 3 Send Faxes directly from the device's internal modem via the Digital Sending service Send faxes directly from the device.
Advanced Fax Settings The following illustration and table describe how to use the Advanced Fax Settings screen. Digital Sending Figure 4-7 Advanced Fax Settings screen Table 4-6 Advanced Fax Settings 80 Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server.
Table 4-6 Advanced Fax Settings (continued) Callout Area on the screen Information or capability that the area provides 2 Help Click to open a help file that contains information about the screens on the Digital Sending tab. 3 General Select the general settings, such as modem and ringer volume and whether to turn JBIG compression and Error Correction on or off.
In the Print T30 Reports field, you can set the frequency with which T30 reports are printed. T30 reports are detailed reports about the fax communication that occurs during the most recent fax transaction. The reports are useful when diagnosing failed fax sessions and may be requested by a service technician should a support call be necessary. The report will be printed at the MFP either on request or in accordance with the setting you choose.
Fax Address Book A fax address book is a list of fax numbers that are stored on the device. The address book can store frequently-used fax numbers so that you can quickly choose the right destination when faxing a document from the front panel of the MFP device. The Fax Address Book page enables you to add fax numbers into the device one at a time, and to edit fax numbers that have already been saved in the device.
Adding a fax number To add a new fax number, do the following: 1. Click Add Fax Number.... The Add Fax Number page appears. 2. Type the person's name in the Name field. The name is what appears in the list on the device control panel when a user is searching for a fax number. The maximum length is 245 characters, or less depending on the language being used. 3. Type the fax number in the Fax number field. The fax number can be formatted with or without spaces.
Import/Export Use this page to import and export address book and user information to and from the device. When you import data to the device, you add new e-mail addresses, fax numbers, or user records, so that they can be accessed on this device. This can help make it easy to create initial lists, or to keep your HP device current with changes in your organization. When you export records, you save e-mail, fax, or user records from the device into a file on your computer.
programs or devices. This file can be created using either a spreadsheet program such as Microsoft Excel, or a text program such as Microsoft Notepad. After creating the file, you must be sure to save or export it as a .CSV file type. You can also create a data file by exporting contacts from Microsoft Outlook or another e-mail client and saving it as a .CSV file. Importing an address book To import address book or user data, do the following: 1.
When the import process is complete, a message appears indicating how many records were successfully imported and whether there were any import errors.
6. Click Finish to finish the wizard and export the file. 7. To import the .CSV file into the device, follow Steps 4 and 5 of the Import an address book instructions. Export an address book You can also export the address book or user information that has been saved in the device. This data is exported into a CSV file that has the same format as that described above, with one header row followed by a row for each user or address book record. To export data, do the following: 1.
Addressing Settings NOTE The LDAP protocol is typically only used in corporate e-mail environments. If you are using an ISP for e-mail services, HP recommends that you use the E-mail Address Book function. In order for the product to send scanned documents, you must provide one or more destination address. The product addressing feature simplifies this process by accessing the network LDAP server.
Table 4-7 Addressing Settings (continued) Callout Area on the screen Information or capability that the area provides 2 Help Click to open a help file that contains information about the screens on the Digital Sending tab. 3 Allow Device to directly access an LDAP Address Book Select this check box to provide the device direct access to an LDAP Address Book.
Table 4-7 Addressing Settings (continued) Callout Area on the screen Information or capability that the area provides o=hp.com ou=engineering,cn=users,dc=hp,dc=com NOTE For some LDAP servers, the search root can be left blank (in which case its root node will be assumed). 12 13 14 ENWW Device user information retrieval method Match the name entered with the LDAP attribute of Retrieve the recipient's email address using attribute of Exchange 5.
Advanced Addressing Settings The following illustration and table describe how to use the Advanced Addressing Settings screen. Figure 4-13 Advanced Addressing Settings screen Table 4-8 Advanced Addressing Settings Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server. 2 Help Click to open a help file that contains information about the screens on the Digital Sending tab.
Log Use the Log screen to view digital sending job information, including any errors that occur. The following illustration and table describe how to use this screen. NOTE If the HP DSS has been installed, digital-sending activities are logged in the HP DSS instead of in the HP EWS. To view the log, open the HP MFP DSS Configuration Utility, and then click the Log tab. The entries visible in HP EWS are only those related to activities configured either at the control panel or through HP EWS screens.
Table 4-9 Log (continued) Callout Area on the screen Information or capability that the area provides 10 Refresh Click this button to update the view to include the latest log information. 11 Clear Click this button to clear the information from the log. NOTE Clicking the Clear button merely clears the log that appears onscreen. The log entries remain on the product for job-accounting purposes. When you click the Details button on the Log screen, the Details screen appears.
Figure 4-16 Troubleshoot screen Preferences Digital Sending Use the Preferences Settings screen to configure general settings for the digital-sending features. The following illustration and table describe how to use this screen.
Table 4-10 Preferences Settings Callout Area on screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server. 2 Help Click to open a help file that contains information about the screens on the Digital Sending tab. 3 Document Size Select the default media size that you want the product scanner to use when scanning a document.
Using the HP DSS software The HP Color LaserJet CM4730 MFP includes the Digital Sending Software (HP DSS) which can be used to carry out its digital-sending tasks. If the HP DSS has been installed, all HP EWS Digital Sending screens are available for read-only access. However, if you try to apply changes in any of the HP EWS Digital Sending screens, the following message appears: The device is being serviced by the Digital Sending Software at .
5 Managing network operation from the Networking screens Overview Use the Networking screens to configure and manage your product on your network. The appearance and features of the screens available from the Networking tab differ, depending on the model and version of your HP Jetdirect print server. The following screen is similar to what you might see when you click Networking. From the left navigational bar, click the Networking menu for the screen that you want to view.
Table 5-1 Network Settings (continued) Callout Area on screen Information or capability that the area provides 2 Select Language Select the language for the Networking tab. The list of languages that are available in the Networking tab is not identical to the list of languages that are available in the Settings tab. 3 Help Click ? for more information about the options on the Networking tab.
Other Links 6 Using the Other Links as a resource The Other Links box contains three permanent links that provide quick access to product-specific information, such as interactive troubleshooting and ordering information for genuine HP supplies. Figure 6-1 Device Information screen NOTE You can use the Edit Other Links screen on the Settings tab to add up to five customized links to the Web sites of your choice.
Hewlett-Packard Company offers hp instant support, an Internet-based support system that collects diagnostic information from your product and matches it with the HP information database. At hp instant support, you can find intelligent solutions that help you resolve problems quickly and easily. How hp instant support works Information is gathered from your product and securely transmitted to Hewlett-Packard Company when you click hp instant support.
Other Links Product Support The Product Support link connects you to a Web page that brings together a comprehensive menu of support resources that business people need. From this Web page, you can accomplish these tasks and more: ● Find a list of HP products at one site: computers, workstations, servers, storage devices, printer, scanners, digital imaging, and mobile devices. ● Obtain technical support.
Index A accessing the HP Embedded Web Server 2 accessories, verifying installed 10 activity logs digital sending 93 fax 81 addressing Kerberos Authentication 49 settings 89 administrators alerts, setting up 30 Digital Sending settings 68 logging off 4 logging on 4 wake time settings 63 Advanced E-mail Settings screen 75 Advanced Fax Settings 80 alerts configuring 32 deleting destination lists 36 e-mail configuration 29 features 30 testing destination lists 35 asset number 20 attachments, e-mail 74, 75 auth
error messages digital sending logs 93 Event Log 15 Event Log 15 Explorer, versions supported F FAQs 56, 102 fax settings 78, 80 features 1 Firefox, versions supported firewalls 2 firmware, updating 23 folders, sending to 70 J Jetadmin, HP Web 2 Jetdirect print server 99 2 2 G gateway settings, SMTP 73 General screen, Digital Sending 68 group product management 2 H help instant support 56, 101 product support 56, 102 HP Embedded Web Server defined 1 features 1 hp instant support 56, 101 HP Jetdirect prin
remote configuration 25 remote firmware updates 23 return e-mail address 29 S Safari, versions supported 2 security addressing 90 Authentication Manager 40 fax modem 81 Kerberos Authentication 45 LDAP Authentication 42 Send to E-mail 73 settings, general 38 status 12 Security screen 38 Send to E-mail screen 73 Send to Fax screen 78 Send to Folder screen 70 sending faxes 79, 81 serial number 20 server, HP Jetdirect 99 service contracts 56 service providers alerts, setting up 30 links to 56 logging off 4 logg
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