User Manual

In order to use the e-mail feature, the product needs to be connected to a valid SMTP local area
network that includes Internet access.
Supported protocols
The product supports Simple Mail Transfer Protocol (SMTP) and Lightweight Directory Access Protocol
(LDAP).
SMTP
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SMTP is a set of rules that define the interaction between programs that send and receive e-mail.
In order for the product to send documents to e-mail, it must be connected to a LAN that has
access to an e-mail server that supports SMTP.
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If you are using a LAN connection, contact your system administrator to obtain the IP address or
host name for your SMTP server. If you are connecting through a DSL or cable connection, contact
the internet service provider to obtain the SMTP server IP address.
LDAP
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LDAP is used to gain access to a database of information. When the product uses LDAP, it
searches a global list of e-mail addresses. As you begin to type the e-mail address, LDAP uses an
auto-complete feature that supplies a list of e-mail addresses that match the characters you type.
As you type additional characters, the list of matching e-mail addresses becomes smaller.
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The product supports LDAP, but a connection to an LDAP server is not required in order for the
product to be able to send to e-mail.
NOTE: If you need to change the LDAP settings, you must change them by using the
HP Embedded Web Server.
Configure e-mail server settings
Before you can send a document to e-mail, you must configure the product.
NOTE: The instructions that follow are for configuring the product at the control panel. You can also
perform these procedures by using the HP Embedded Web Server. Using the E-mail Setup Wizard
menu is the simplest way to configure the e-mail settings.
NOTE: The e-mail icon is not shown on the control panel if e-mail is not configured.
1. From the Home screen, scroll to and touch the
Administration menu.
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