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......................................................................................................................................................... © Copyright Hewlett-Packard Company 1998 All rights are reserved. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of HewlettPackard Company. Safety Information Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock. 1.
Table of Contents 1 Using Your HP OfficeJet . . . . . . . . . . . . . . . . . . .1-1 2 Using the HP OfficeJet Manager . . . . . . . . . . . . . . . . . . . . . . 1-1 Loading the Paper Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Using a scan/copy sleeve to protect your original . . . . . . 1-2 Loading plain and special papers . . . . . . . . . . . . . . . . . . . 1-3 Loading letterhead paper . . . . . . . . . . . . . . . . . . . . . . 1-3 Loading a single envelope . . . . . . . . .
Adjusting Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Copy Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Copy Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reduce to Fit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Fax Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Print Report . . . . . . . .
............................................................................................................ This chapter explains how to use your HP OfficeJet and how to find help using the online Help system. Using the HP OfficeJet Manager The HP OfficeJet Manager controls what happens to your document. Double-click the HP OfficeJet Manager icon on your Windows® desktop. If the HP OfficeJet Manager does not appear, minimize open applications.
Loading the Paper Supply The HP OfficeJet prints on a variety of papers. (See “Paper Types and Sizes” in the More Information guide.) For best results, adjust the paper settings each time you change paper types. To adjust paper settings, see “Printing” on page 1-17. Using a scan/copy sleeve to protect your original Several scan/copy sleeves are provided to protect fragile or damaged originals during faxing, copying, or scanning. The sleeves have a transparent plastic front and white paper back.
Loading plain and special papers snaps into the upright position. Paper extension 2 Pull up the Paper Extension at the back of the HP OfficeJet to support the paper. 3 Load about a 1/2-inch stack of paper, print side Stack guides forward, into the Paper Tray. Fit the paper behind the Stack Guides as shown.
Loading a single envelope l l To print a single envelope, use the SingleEnvelope Slot so you don’t have to remove the paper from the Paper Tray. Load a single envelope as shown, address side facing you and stamp edge down. Loading multiple envelopes l l Pull the Document Tray forward and remove any paper from the Paper Tray. Pinch and slide the right Paper Guide to the envelope position inscribed on the Paper Tray. l Load up to ten envelopes with the address side facing you and the stamp edge down.
Faxing Note: You can fax in color through the HP OfficeJet Manager if the fax recipient also has color fax capability. Faxing paper documents You can fax paper documents using either the keypad on the HP OfficeJet or the HP OfficeJet Manager on your PC. Use the keypad for black and white faxing; use the HP OfficeJet Manager for color faxing or for additional options like attaching a cover sheet.
Faxing from the HP OfficeJet Manager 1 Load your document (up to 20 pages) in the document tray top down with the printed side away from you. The HP OfficeJet Manager asks what you want to do. If you don’t see the HP OfficeJet Manager on your PC screen, minimize open applications. 2 Click Fax and explore the additional options in the Send Fax dialog box, such as attaching a cover sheet. The Send Fax dialog box has additional faxing features. Check this box to send color faxes.
Faxing from your software application displayed on your PC screen, select Print from the File menu. 2 Select HP OfficeJet Series 700 Fax as the printer and click OK. Note: Make this selection from wherever your software applica- tion stores the printer list. For example, in Microsoft® Word you can find the printer list in the Print dialog box. 3 Print the document. The Send Fax dialog box appears. 4 Enter the fax number or select an entry in your phone book.
Choosing automatic versus manual fax receiving Press the Auto Answer button on the front panel to switch between automatic and manual answering. If the green Auto Answer light is off, your HP OfficeJet will never answer incoming calls. You must answer fax calls manually (see “Manually receiving faxes” on page 1-9). l If the green Auto Answer light is on, your HP OfficeJet will automatically answer every call you receive at you fax number.
Manually receiving faxes Make sure there are no documents in the document tray, or they may be faxed after the next steps. 1 When the HP OfficeJet rings, pick up the handset of a telephone that’s on the same telephone line as the HP OfficeJet. 2 If you hear fax tones, press Start on the HP OfficeJet’s keypad, or, if you’re receiving from an extension phone (one that’s on the same telephone line as the HP OfficeJet, but not connected directly to it), dial 123.
Receiving faxes to your PC The HP OfficeJet is factory set to print faxes. To receive faxes to your PC (also called PC faxes), change the Receive Faxes setting. 1 On your Windows desktop, double-click HP OfficeJet Manager, and click Settings. 2 Select Fax Setup, then select Receive Settings. 3 Click the Receiving tab. 4 Select To PC, and click OK. Notes: Your PC must be on or your received faxes will be printed.
Copying Make sure blank paper is loaded in the paper tray. Only letter- and legal-size paper may be used for copying. Copying from the keypad 1 Load your document (up to 20 pages) in the document tray with the printed side away from you. If necessary, adjust the document guides for the width of your document. 2 Press the Copy button, then enter the number of copies you want. 3 Press the Copy button again to begin copying. Note: To stop copying at any time, press the Stop button. ......................
Copying from the HP OfficeJet Manager 1 Load your document in the HP OfficeJet document tray with the printed side away from you. The HP OfficeJet Manager will appear on your PC screen. Note: If you don’t see the HP OfficeJet Manager, minimize open applications. 2 Click Copy on the HP OfficeJet Manager and explore the options in the Copy Settings dialog box, such as collating. Click Adjustments to change brightness, copy quality, and to reduce or enlarge. Enter number of copies.
Scanning Scanning images 1 Load your original (up to 20 pages) in the document tray, top down with the printed side away from you. If necessary, adjust the document guides for the width of your original. The HP OfficeJet Manager appears on your PC screen. If you don’t see it, minimize open applications. 2 Click Scan on the HP OfficeJet Manager and explore the settings in the Scan Settings dialog box. To find out more about a setting, click Help in the lower right corner of the dialog box.
Using the image viewer When you scan a document or photo, the scanned image appears in the HP OfficeJet Image Viewer. Use the Image Viewer to edit, print, or save an image, or to copy it to another application. Selecting the area you want to edit Most of the tools in the Image Viewer affect the selected area of the image. With no area selected, the entire image is affected. l l To select an area, press the left mouse button and hold it as you drag across the part of the image you want to select.
Scanning text for editing (OCR) Note: To scan text for editing, you must already have installed your OCR software, such as the one provided with the HP OfficeJet. Refer to step 8 in the Setup Guide. To scan your document using OCR: 1 Load your original (up to 20 pages) in the document tray, top down with the printed side away from you. The HP OfficeJet Manager will appear on your PC screen. If you don’t see it, minimize open applications.
Scanning to Email To scan directly to email: 1 Load your original (up to 20 pages) in the document tray, top down with the printed side away from you. If the HP OfficeJet Manager does not appear on your PC screen, minimize open applications. You must set up your email application as the default MAPI client.1 For information on MAPI setup, refer to your email user’s manual, or look under “Email” in the HP OfficeJet Help index. With your email application as the default MAPI client, continue with step 2.
Printing Printing a document You can print directly from the software application you use to create your document. 1 From your application’s File menu, select Print. 2 Make sure the HP OfficeJet Series 700 Printer is the selected printer. Specify which pages and number of copies to print. 3 Change any other print settings, if necessary, as discussed in the following section. 4 Click Print or OK to begin printing.
From the HP OfficeJet Manager. Use this method to change the default settings, which will be applied to all print jobs until you change the setting. Double-click HP OfficeJet Manager on your Windows desktop. On the HP OfficeJet Manager, click Settings, then select Print Settings. The Print Settings dialog box appears. Explore all four Print Settings tabs: Setup, Features, Color, and Services. For information about a setting, click Help at the bottom of each screen. Make your selections and click OK.
Using the photo cartridge Final prints look better on high-quality paper. See “Paper Types and Sizes” in the More Information guide. l Reserve the photo cartridge for final prints. Print rough drafts using the black and color print cartridges, then replace the black cartridge with the photo cartridge for your final print. Note: The first time you purchase a photo cartridge, get the HP Photo Color Kit.
Using the Help System The Help system provides information on every aspect of your HP OfficeJet. When you need help, click Help on any HP OfficeJet dialog box to learn more about its features, or explore the many topics from the main menu of Help. To access the main Help menu: Double-click HP OfficeJet Manager on your desktop. The HP OfficeJet Manager appears on your screen. If you do not see it, minimize open applications.
2 Stand-Alone Use .............................................................................................................. Faxing and Copying Note: As a stand-alone fax/copier, the HP OfficeJet faxes and copies only in black and white. As a stand-alone tool, the HP OfficeJet provides fax and copy capability. To fax, refer to “Faxing from the keypad” on page 1-5. To receive faxes, refer to “Receiving faxes” on page 1-7 and “Manually receiving faxes” on page 1-9.
Using The Menu System The HP OfficeJet uses a menu system enabling you to customize settings to control how your copies and faxes look. Navigating the menus With a little practice, using the menus is simple. Just remember these basic principles: Stop l l Menu l l The following instructions all start from the time and date screen. To get to the time and date screen from anywhere in the menu system, simply press Stop. Press Menu to enter the menu.
Menu outline To print an outline of the entire menu system: Press Menu on the front panel, then press 4, then press 3.
First then press press Menu Menu 3 4 Contrast Change this setting if you want your copy or fax to be darker or lighter than your original.
First then press press Menu then press 6 2 Busy Redial The HP OfficeJet is factory set to automatically redial at intervals after a busy signal. You can turn this setting off. Note: To immediately redial the last fax number you entered on the HP OfficeJet keypad, press the Redial/Pause button. then press Menu then press No Answer Redial You can set the HP OfficeJet to automatically redial at intervals if a fax call is not answered.
First then press press Menu then press Menu then press 6 6 6 7 Ring and Beep Volume The HP OfficeJet provides four options for the volume of its rings and beeps.
Speed Dial Setup First then press press Menu then press 7 1 Assign Speed Dial codes to frequently used fax numbers to quickly dial those numbers using the Speed Dial button and a one- or twodigit code. See “Speed dialing” on page 2-1. Individual Speed Dial The first unassigned speed dial code appears on the display. Press Start to select it (or press either arrow key to move to a different unassigned code, and press Start to select it). The display will ask if you want to enter another.
To edit an existing group speed dial code: At the 1=New 2=Edit prompt, press 2, and your first assigned group speed dial code appears. If you want to edit it, press Start to select it (or press either arrow key to scroll to the speed dial code you want to edit and press Start to select it). The first speed dial code in that group appears. For each number in the group, press 1 to delete it, or 2 to keep it. Then you’ll be asked if you want to add another.
3 Maintenance and Troubleshooting .............................................................................................................. Maintenance To keep your HP OfficeJet working at its best, regularly perform the maintenance described below. This section does not apply to stand-alone fax/copier users. There are several maintenance tasks which help diagnose or solve printing problems. To perform maintenance tasks: 1 Double-click HP OfficeJet Manager on your Windows desktop.
Cleaning the HP OfficeJet Keep your HP OfficeJet clean to ensure that it delivers the best quality service. l l Keep fluids away from the interior of the HP OfficeJet. Do not use compressed air to clean the interior. Cleaning the exterior l Use a soft cloth moistened with water to wipe dust, smudges, and stains off of the exterior case. Cleaning the scanner glass If you notice vertical streaks or lines in your printing, the scanner glass may need to be cleaned.
1 Make sure you have the following materials at hand: l l l Cotton swabs or any soft material that will not come apart or leave fibers. Distilled, filtered, or bottled water. Scrap paper to set the print cartridges on while you are working. 2 Remove the print cartridges: l l l Turn on the HP OfficeJet and lift the top cover. The print cartridges move to the center. With the print cartridges in the center, unplug the power cord.
6 Clean the service station: Locate the service station inside the HP OfficeJet to the far right. l Using a clean, moistened swab, clean the wipers and top surfaces of the two caps. The caps are black squares with white dots; each cap has a wiper on its left. Caution: Use light force when cleaning the print cartridge caps to avoid unseating them. l 7 Clean the sponge holders: l l Locate the sponge holders inside the HP OfficeJet to the far left (there are two of them).
6 Let the rollers dry. 7 Replace the scanner cover, and close the top cover. 8 Plug in the HP OfficeJet. Caution: l Do not pour isopropyl alcohol directly onto the rollers. l Do not use soap and water to clean the rollers. Uninstalling the software This process is required only if you are upgrading from an older HP OfficeJet, updating the software, or if your installation failed. 1 Insert the HP OfficeJet Series 700 CD into your CD-ROM drive. The Welcome Screen appears on your PC screen. a:\setup.
Troubleshooting This section provides solutions to the most common problems you might experience while using your HP OfficeJet. If your problem isn’t listed, the Help system provides troubleshooting information on every aspect of using your HP OfficeJet. To view the Help system Table of Contents: l On the HP OfficeJet Manager, click Help. Select HP OfficeJet Series 700 Help. The Help Table of Contents appears. Click the button for the task you’re having trouble with.
Common problems The HP OfficeJet won’t pick up paper from the paper tray. Use only paper that works with the HP OfficeJet. See “Paper Types and Sizes” in the More Information guide. l Always load at least ten sheets of paper in the paper tray. l Use a stack of plain paper with specialty paper on top. l Reload the paper and push the document tray back into position. l Make sure the paper guides are not too tight against the paper. Printouts have horizontal streaks.
Error messages You might see some of the following error messages on the front panel display. l Clear document jam, then press START Problem: Either your document jammed, or the HP OfficeJet loaded more than one sheet at a time, or you loaded a document longer than the 14-inch (35.6-cm) maximum. Solution: Remove the document from the document tray, then reload it and press Start to clear the message. Restart your job. Note: If the document is jammed, lift the cover and clear the jam.
