Administration Manual

Using Export Search
Export Search is a tool that you will typically use to retrieve messages that have been re quested by
compliance officers for litigation-related review. With Expor t Search, message links are exported from the
IAP Web Interface to a DLD file. The linked messages are then downloaded into a standard Notes NSF
file, usually one created for this purpose. The original messages remain on the IA P.
The email search itself is performed in the IAP Web Interface. When the time comes to extract the
message li
nks from the DL D file, you can choose whether to use a local client, or use the Export Search
database
on the message processing server. If you are extracting a large number of messages, the
server-side option is the better choice.
Employees can also use the Expor t Sea rch tool to export m essage copies from the IAP. H owever, they
must have the Local Cache software package installed on their machines to use the feature.
IMPORTAN
T:
Java Runt
ime Environment (JRE) version 1.6 or later must be installed on the client machine before the
Local Cache software can be i nstalled and before Export Search can b e run.
Using the client to extract messages
To export email from the IAP Web Interface, Local Cache must be installed on the client machine, with the
IAP domain and address c onfigured in the Local Cache settings. The Local Cache installation includes
the Export tool that is required for this o peration.
After installing the Local Cache package, link the DLD file extension to ExportSearch.exe,whichis
located in the newly-created Localcache folder: \Program Files\lotus\notes\Localcache.
See “ Installing Local Cache” on p age 113 and “ Configuring Local Cache” on page 115 for more
information.
To export email copies from the IAP using a local client:
1. Create a folder in the local mailbox to hold the exported m essages.
If the messages are being exported to another ma ilbox to which you have access, create a folder
in that mailbox.
2. Search for the relevant messag es in the I AP Web Interface.
If your search is a complicated one, use the Advanced Search instructions in the HP Integrated
Archive Platform User G uide.
NOTE:
If IAP 2.x is installed, you cannot use the Folder Name fieldinAdvancedSearch.HPEAs
Domino 2.0 does not capture folder na mes when messages are archived.
3. On t
he query results page, select the check box next to each item you want to export. Skip this step
if y
ou are exporting all items in the query results.
HP Email Archiving software for IBM Lotus Domino Version 2.0
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