User's Manual

How it works
Using HP Access Control is simple and easy. Follow the procedures outlined below.
Multifunction printers - basic operation sequence
1. Authenticate (log in to the system)
2. Use secure printing functions
3. Sign out
Single function printers - basic operation sequence
1. Authenticate
2. Retrieve printed documents
To use any of the secured printer functions, you need to identify yourself to the system using either a
PIN code, proximity badge or a smart card as supplied by your IT department.
After being authenticated by the system, you can use HP Access Control secure printing functions
configured for your printer. After you are finished using the printer, you will log out of the system so that
no one uses the printer functions through your login.
Multifunction printers versus single function printers
Multifunction printers (MFPs) may offer a large array of secure printer functions; as opposed to single
function printers, where you will only be able to identify yourself to release your print jobs. Secure printing
functions will vary according to the printer model and your company’s IT policies. Please see the
appropriate sections in this manual for authentication instructions for single or multifunction printers
using either a PIN code, proximity badge or a smart card. Please note that the instructions for MFP non-
printing functions are also applicable to HP digital sender devices. There is no special procedure for
using printer functions that are not controlled by HP Access Control. See your HP printer manual for
further instructions.
Examples of scenarios using the HP Access Control system
These examples show the sequence of events for four fictional HP Access Control secure printing
scenarios.
Example 1 – Secure scan to e-mail
An administrative assistant needs to scan and e-mail a contract to a client. She walks up to a
multifunction printer and quickly identifies herself using her proximity badge.
She loads the contract in the document loader and touches the E-mail button. The system automatically
fills in her name and e-mail address as the e-mail sender. She enters the recipient e-mail address.
The scanned contract is immediately sent to the client. She touches a button to sign out of the system.
Example 2 – Secure printing and retrieval of documents
It is Tuesday morning. An engineer arrives at work knowing that he has a series of documents to create
and print that day.
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