User's Manual

At 9:00a.m., he writes a letter and prints it through HP Access Control Secure Printing.
At 9:45a.m., he modifies a technical specification and prints it through HP Access Control Secure
Printing.
At 11:00a.m., he writes his latest meeting report and prints it through HP Access Control Secure Printing.
All three of his documents are stored in a secure manner in the HP Access Control Secure Printing
server.
At noon he leaves for lunch, coming back at 1p.m. He walks up to the first available printer and
authenticates himself using his badge.
All his morning print jobs are released, and he retrieves his printed documents. He logs out of the HP
Access Control system and goes back to his desk to resume his work.
Example 3 – Secure printing for a department recipient
A hospital is organized with pools of nurses. The hospital software is configured to print documents for
a nurse pool instead of individual nurses, because individual nurses may not be available to retrieve a
specific patient document when needed. Patient documents are encrypted for HIPPA compliance and
securely stored on the HP Access Control Secure Printing server.
A nurse belonging to a particular pool of nurses authenticates herself on an available printer or MFP
using her badge.
The nurse requests the printing of a document. If one nurse is too busy to release a document, another
nurse from the same pool can collect a document that was previously assigned to the nurse pool.
The document is printed. After the document is decrypted and printed, the stored print job is deleted so
it is not processed twice.
Example 4 – Secure printing for a remote third party
A corporate attorney in London sends a confidential contract to be printed by his Chief Legal Officer in
New York.
The London attorney enters a billing code for this print job, allocating the cost of the print job to Client
A.
The print job is encrypted and stored on the European server.
The Chief Legal Officer in New York goes to his local HP MFP and authenticates. He displays his pending
print jobs and sees the print job sent by his London corporate attorney.
The Chief Legal Officer requests the release of the print job. He retrieves personally the printed
confidential contract, decrypted and printed in New York.
System setup description
Your HP single function or multifunction printer is equipped with HP authentication functionality (through
the touch screen, a proximity badge or smart card reader), and your IT administrator has activated the
HP Access Control secure authentication for some or all of its functions.
To perform secure printer actions on an MFP, you will also use the printer’s front panel touch screen or
the printer’s control buttons, as well as your badge or smart card and the badge reader or card reader
attached to the printer.
ENWW How it works 3