User's Manual

If the server is running Microsoft Exchange Server 2000 or later, your meeting requests are automatically
received in your Inbox. However, to receive meeting requests on Microsoft Exchange Server V5.5, do
the following preparation:
●
Ask your system administrator to activate Rich Text Format (RTF) and TNEF support for your
account.
With TNEF turned on, your messages that are included in other messages as attachments are not
received, and you cannot know if a message has an attachment until you get the full copy. In
addition, download time might be longer.
●
Change e-mail download options if your account is not set up to receive attachments.
After you are set up to receive meeting requests, do the following:
1. Open the meeting request.
2. Press Accept, or Menu > Tentative, or Menu > Decline. You can also include a message with
the response. The response will be sent the next time that you synchronize or connect to your
e-mail server, and your device calendar will be updated.
Create or change a signature
To create or change a signature:
1. Press Start > Messaging, to open the messaging program.
2. Select the account to create or change a signature.
If an Outlook e-mail account is not configured on your HP iPAQ, then connect your HP iPAQ to the
desktop and synchronize it with the Outlook e-mail account on your desktop. Select the account
for which the signature has to be created or changed.
3. Press Menu > Tools > Options > Signatures
4. Select the Use signature with this account check box if it is not already selected.
5. Select the Include when replying and forwarding check box, if required.
6. Enter a signature in the box.
7. Press Done.
To stop using a signature, clear the Use signature with this account check box.
TIP: You can use a different signature with each messaging account.
Download messages
The way you download messages depends on the type of account you have:
●
To send and receive e-mail for an Outlook e-mail account, begin with synchronization through
ActiveSync.
●
You can receive text messages when your HP iPAQ is switched to phone mode. When your
HP iPAQ is turned off (in flight mode), your service provider holds messages until the next time
you turn on your HP iPAQ
54 Chapter 9 Messaging