User's Manual

Synchronize e-mail
When you synchronize the Outlook e-mail on the computer with your device, this is what happens with
your e-mail messages:
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Messages in the Inbox folder on your computer or Exchange Server are copied to the Inbox folder
of the Outlook e-mail account on your device.
●
Messages in the Outbox folder on your device are transferred to Exchange Server or Outlook and
then sent from those programs.
●
When you delete a message on your device, it is deleted from your computer or Exchange Server
the next time you synchronize.
●
The default synchronization settings synchronize messages from the past three days and download
the first 0.5 KB of each new message. No file attachments are downloaded.
NOTE: For more information on starting Outlook e-mail synchronization or changing synchronization
settings, see the synchronization software's help on the computer.
Text messages are not received through synchronization. Instead, your service provider sends them to
your device.
Use messaging
Folder types
Each messaging account has a set of five default Messaging folders:
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Inbox
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Outbox
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Deleted Items
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Drafts
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Sent Items
The messages you receive and send through the account are stored in these folders. You can also
create additional folders for each account.
The way folders work varies by type:
●
If you use an Outlook e-mail account, e-mail messages in the Inbox folder in Outlook are
synchronized with your device automatically. Select additional folders for synchronization by
assigning them designations. The folders you create and the messages you move are then mirrored
on the e-mail server.
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If you use an MMS account or a text message account, messages are stored in the Inbox folder.
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If you use a POP3 account and move your e-mail messages to a folder you created, the link breaks
between the messages on the device and their copies on the e-mail server. When you connect,
the e-mail server detects that the messages are missing from the HP iPAQ Inbox folder and deletes
them from the e-mail server. This prevents having duplicate copies of a message, but it also means
that you do not have access to messages.
●
If you use an IMAP4 account, the folders you create and the e-mail messages you move are
mirrored on the e-mail server. That is, they exist in both places. These messages are therefore
available from any location or device. This synchronization occurs whenever you connect to your
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