EN Quick reference guide HP DesignJet Information Engineering
You can find legal and warranty information on the CD. Further information is available at HP’s support Web site (http://www.hp.com/go/knowledge_center/). Legal notices The information contained herein is subject to change without notice. The only warranties for HP Products and services are set forth in the express warranty statement accompanying such products and services. Nothing herein should be construed as constituting an additional warranty.
Table of contents 1 Introduction Using this guide .............................................................................................. 1 Introduction ................................................................................... 1 Basic operations ........................................................................... 1 Maintenance ................................................................................. 1 Troubleshooting ...........................................................
Accessing the shared folder from Windows 98 .......................... 36 Accessing the shared folder from Mac OS X ............................. 36 Set up a password ........................................................................................ 36 Enable password access to a shared directory ............................................ 38 Connect the scanner to a network ................................................................ 39 Manage an account .........................................
Introduction ● ● Introduction 1 Using this guide Scanner software Using this guide This guide is organized into the following chapters. Introduction This chapter provides a brief introduction to the scanner and its documentation for new users. Basic operations This chapter helps you to carry out various common procedures. Maintenance This chapter helps you to carry out various calibration and maintenance procedures.
Introduction NOTE: Some details of this screen may vary depending on which printer is connected to the scanner. The screen includes: The preview window. Fills most of the viewing section. Above it is the image ● toolbar, with nine buttons that can be used to change the preview (see Preview copies on page 31). The control section. Contains four tabs: Copy, Scan, Print, and Setup. Each ● tab provides options that you can select when performing copy, scan, print, or setup tasks.
◦ Introduction Reset: resets settings to default values ◦ Stop: cancels the current activity ◦ Copy, Scan, or Print: each icon appears in its respective tab, and initiates the copy, scan, or print function depending on the tab within which you are working.
2 Basic Operations Basic Operations ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● 4 Add a new printer Delete a printer Create a new media profile Set the output quality Copy a document Collate copies Perform a batch copy Scan a document to a file Scan a document to the network Perform a batch scan Print a file Adjust color View, move, rename, or delete a file Scan heavyweight paper or cardboard Preview copies Save files on a CD or DVD Access the shared folder from my computer Set up a password Enable p
Add a new printer 2. Press the Options button. The Options dialog box appears: 3. Press the System button. The System options dialog box appears: 4. Press the Install Printer Driver button. 5. Select the printer you want to install. Add a new printer HP DesignJet Information Engineering Basic Operations To add a new HP Designjet printer to the printer list in your scanner software, follow these steps: 1. Press the Setup tab.
NOTE: If more than one printer of the same model number is installed on the system, the name of the second printer added is denoted by “#2”, the third by “#3”, and so on. Delete a printer To delete an HP Designjet printer from the printer list in your scanner software: 1. Press the Setup tab. Basic Operations 2. Press the Printer button, and then press the Tool button Setup dialog box appears. 3. . The Printer Press the Delete button.
NOTE: You are required to create a media profile before you can copy and print. You are also required to have at least one printer connected to the scanner before you can copy and print. The printer can be connected to the scanner directly through the panel PC, or through the local area network (LAN). NOTE: To create a new media profile, you are required to have media loaded into the printer. 1. Press the Setup tab.
2. Press the Media Profile button, and then press the Tool button (Alternative path: Printer > Tool > Media Profile). . Basic Operations NOTE: With some printers, a Calibrate RIP feature is available in the dialog box as the first step. Calibrating the RIP involves configuring the gamma values of red, green, and blue to ensure a neutral appearance of printed gray (also referred to as gray balance). Press the Calibrate RIP button and follow the on-screen instructions to use this feature. 8 3.
Press the Print Color Sheet button to print a color patch reference sheet. Some printers print a special test sheet just before printing the color sheet. Do not use the test sheet—only use the color sheet (shown below). 6. Press the Scan Sheet button to scan the color sheet. NOTE: Some HP Designjet models require that you enter the media profile name when the system is connected through the LAN. 7. Load the color sheet into the scanner face down.
Use the Delete button to delete media profiles. Only user-created profiles can be deleted. Use the Rename button (if available) to rename media profiles. NOTE: When using HP Designjet 45XX, 40XX, or T11XX, the Rename button is not available in the dialog box. Use the Validate button to check that the media profile is valid for your scanner and printer combination. Set the output quality This section describes how to set the output quality for your scanner and printer.
Press the OK button. 5. Press the Quality button. 6. Define the scan quality and print-quality settings using the Quality dialog box. Basic Operations 4. ● Scan quality: Select one of the following scan quality settings: Scan resolution: Manually set the scan resolution in dots per inch ◦ (dpi). Auto: The system determines the best scan resolution based on the ◦ print quality (Fast, Normal, or Best) that you select.
● 7. NOTE: The turbo setting has no effect when the resolution is set below 300 dpi. Print quality: Select Fast, Normal, or Best. NOTE: If you set the scan quality to Auto, the print-quality setting that you select determines the scan resolution (as described above). Press the OK button. Print-quality settings for printing from a file Press the Print tab. 2. Press the Settings button. The Print Settings dialog box appears: 3.
● ● 4. Black ink only: This setting is used to create true- and neutral-graytone output from graytone image files. NOTE: The use of this setting can result in output that is more grainy than graytone output which was created with colored inks. Optimize for drawing: This setting is recommended for text and drawings. NOTE: The use of this setting for documents which contain pictures can result in reduced image quality.
Basic Operations 14 2. Press the Scan resolution button. The Quality dialog box appears: 3. Select from the following quality settings: Scan resolution: Manually set the scan resolution in dots per inch (dpi). ● Auto: The system determines the best scan resolution based on the print ● quality (Fast, Normal, or Best) that you select. The resolution setting (in dpi) is displayed next to the Auto checkbox (200 dpi in the example above).
Copy a document 1. If you do not already have a media profile for the paper type you are planning to use, you must create one. See Create a new media profile on page 6. 2. Insert your document. a. Place the document face down with the top edge forward in the scanner insertion slot. Align the center of the document with the center of the insertion slot. Slide the document gently into the insertion slot until you feel it pulled into the starting position. 3. Select color or black-and-white copying.
Basic Operations b. Press the Type of original button. The Type of original dialog box appears: c. Select a type-of-original template that best describes your current input. d. If you want to change the settings for any of these options, or want to . To save the new create a new option, press the Tool button configuration, press the New button and enter a name for it.
Press the Input size button. The Input size dialog box appears: c. Select the size that fits your original. Select Auto to have the scanner automatically detect the width and length of the original. d. If you want to change the settings for any of these options, or want to . To save the create a custom-paper size, press the Tool button changes or the custom-paper size, press the New button and enter a name for it. 6. Select the output size. a. Press the Copy tab.
Basic Operations b. Press the Output Size button. The Output Size dialog box appears: c. Select the size that you want for your output copy. d. If you want to change the settings for any of these options, or want to . To save the create a custom-paper size, press the Tool button changes or the custom-paper size, press the New button and enter a name for it.
Press the Reset button to clear the settings you have configured and reset the program to the default values. Collate copies Basic Operations The collate feature allows you to group your copies into sets, and then print a selected number of these sets on your printer. All of the preview and enhancement options that are available for single document copying, are also available when using the collate feature. 1. Press the Copy tab. 2.
original. Batch copying is useful when you want to copy groups of documents with the same settings. 1. Prepare the originals that you want to copy with the same settings. Feed the first original into the scanner. 3. Configure the settings in the Copy tab as you would for single-document copying. See Copy a document on page 15. NOTE: If you have original documents with different dimensions, use the Auto size-detection setting and select Auto width and Auto length. 4. Press the Copy tab. 5.
TIP: If you want to interrupt the batch-copy mode, press the Stop button . Doing so temporarily stops the batch-copy mode, allowing you to copy a single document with different settings. The batch-copy mode is resumed after you have copied the single document. TIP: You can configure the scanner to eject each original document upon copy completion so that the next original can be fed. To select this option, go to the Setup tab and select Options > Scanning > Eject paper.
Basic Operations 5. Set the scan resolution. Scan resolution determines the image quality. You can set a custom dpi value, or choose from the following settings: Auto: the system determines the best scan resolution based on the print ● quality (Fast, Normal, or Best) that you select. Descreen: the scanner scans with the optical resolution and relays the ● data to the system without interpolation.
accessed throughout the network, from any computer running any operating system. 12. Press the Scan to file button save the image. to start the scan-to-file process and 13. To view or delete the resulting file, see View, move, rename, or delete a file on page 28. By default, your scanner’s file manager only displays local drives and folders.
4. Remote name: Enter the full path name to the remote machine or folder on the network in the following format: \\PCname\sharedfolder. 5. User name: Enter the domain name and your login user name for the remote server or computer in the following format: DOMAIN\username. 6. Password: Enter the login password for the remote server or computer. 7. Label: Enter a name to help you to identify the remote destination. This is the name that appears in the HP Designjet scanner File Manager dialog box.
4. Select the destination folder that you want to access. 5. Press the OK button. NOTE: The scanner system provides a shared folder (D:\images) that can be accessed from other computers on the network. For security reasons, no other folders in the scanner system can be accessed by a computer on the network. Therefore, if you want scanned files to be accessible from other computers on the network, you must save them in D:\images.
Basic Operations 4. Press the Scan tab. 5. Press the Settings button, select Batch Scan, and then press the OK button. 6. Press the Scan-to-file button , and then begin feeding your original documents. Each document is scanned and saved as a file. TIP: If you want to interrupt the batch-scan mode, press the Stop button . Doing so temporarily stops the batch-scan mode, allowing you to scan a single document with different settings.
Press the Print tab. Basic Operations 2. When you enter the Print dialog box, the Copy button changes to . the Print button The Print list shows the files currently selected for printing. Press the Add to List button to add files to the Print list. 3. Configure the settings in the Setup tab as necessary. The Setup tab settings such as margins, layout, printer and media profile, apply to the entire print job. 4. Press the Print button to send the files to the printer.
2. Press the Tool button . The Type of Original Setup dialog box appears: Basic Operations 3. Use the available settings to adjust the colors of the scanned image. View, move, rename, or delete a file 1. Press the File Manager button touch screen. in the toolbar at the bottom of the 2. Select a file in the list. 3. View, move, rename, or delete the file as necessary. Scan heavyweight paper or cardboard Your scanner is capable of scanning heavyweight coated paper and cardboard.
1. Press the Automatic Thickness Adjustment Control key on your scanner's control panel. 2. Press and hold the arrow-up key to increase the height of the insertion slot until there is enough room to insert the document. You can change the insertion-slot height from 2 to 15 mm (0.08 to 0.59 inches). 3. Feed the document. 4. Press and hold the arrow-down key until the insertion slot stops adjusting. 5. Preview the image to see if the lines are even.
Basic Operations 30 2. Select the Options button, and then select the Scanning button. The Scan Options dialog box appears: 3. In the Scan Options dialog box, press the Scanner button. The Scanner dialog box appears: 4. In the Scanner dialog box, press the Setup button. 5. Select the Extended Thickness tab, and check the Use extended thickness paper handling box. 6. Change the value for each of the scanner’s cameras. Normally, only positive values should be used.
7. Print test scans and adjust the camera values until you are satisfied with the results. 8. Click OK to save your settings. 2. Press the Automatic Thickness Adjustment Control key. 3. Press and hold the arrow-down key until the insertion slot has stopped adjusting. Try to avoid leaving the insertion slot set above the minimum height for long periods of time. The insertion slot must be at its minimum height for the scanner to perform the automatic self-adjustment procedure.
Use this feature to zoom out on the preview image. The zoom out axis is in the center of the preview window. Continue pressing the Zoom Out button to the required level of detail. One-to-one pixel viewing Use this feature to view the preview image at the same size in which the document was scanned. Resize paper frame Basic Operations This feature is especially useful for copying non-standard paper sizes. Use this feature to divide the areas around the paper frame into sections.
There are three ways to move the frame: Drag the frame to another point in the preview window. ● Press a point in the preview window. The point where you pressed becomes ● the new center for the paper frame. This method is especially useful when you are making spot-test strips for printing. It lets you continuously and rapidly reposition the frame on important areas that you want to test. Drag the edges to resize the paper frame.
Basic Operations Save files on a CD or DVD Your HP Designjet is capable of writing to CDs or DVDs in the same easy way as it writes to other storage media. 1. Insert a blank CD or DVD into the touch screen’s CD/DVD drive. You may also be able to write to a partly-used CD or DVD if the disc has not been ‘closed’. 2. Press the File Manager button to open the File Management dialogue box. 3. Navigate and select the files you want to save to the CD or DVD by checking the box to the left of a file name.
Basic Operations In order to establish a connection over the network, you need to know the IP address of your scanner system. Follow these steps to obtain the IP address: 1. Press the Setup tab. 2. Press the Options button. 3. Press the General button. 4. Press the About button. The scanner's IP address is shown in the About box. Accessing the shared folder from Windows XP 1. On your computer's desktop, double-click My Network Places. 2.
3. In the Add Network Place Wizard window, enter http://scanner_ip/ images (where “scanner_ip” is the IP address of your scanner system), and then click Next. 4. Enter a name for the folder on this computer, and then click Finish. To access the shared folder subsequently, double-click My Network Places. The new folder appears in the Network Places window. You can drag the folder to your desktop for easier access. Accessing the shared folder from Windows 98 Basic Operations 1.
Basic Operations If many users will share the system, HP recommends that the password be changed by the system administrator when the system is set up for the first time. To change the password, follow these steps: 1. Press the Setup tab. 2. Press the Options button. The Options dialog box appears. 3. Press the System button. 4. Press the Advanced button. 5. Press the Set/Change Password button. 6. Enter a new administrator password. You are prompted to confirm the new password. 7.
Enable password access to a shared directory Protect your system's shared folders from network access by applying a login and password under the FTP and WebDAV option area. 1. Press the Setup tab. Basic Operations 38 2. Press the Options button. 3. Press the System button. 4. Press the Advanced button. 5. Press the Network Settings button.
6. Press the Login and Password buttons to enter strings and apply them. NOTE: The string "@scanner" is always appended to the entered login name. 7. Restart the system to apply new login/password protection. TIP: Press the Reset button to remove login/password protection for FTP/ WebDAV access. Connect the scanner to a network 1. Connect the RJ45 network cable to the Ethernet port at the back of your touch screen. 2. Check your network settings: a. Press the Setup tab. b.
Press the Network Settings button. The Network Settings dialog box appears: g. Select the DHCP option if you know that your network has a DHCP server. This tells the system to automatically find the network connection information. h. Select the Manually option for manual connection. Obtain a valid IP address, subnet mask, and default gateway from your system administrator. i. Click the OK button. Basic Operations f. 3.
There are two types of accounts: Active account: The user-established account to which activities are currently ● registered. The active account name is displayed on the Account button in the Setup tab. Total account: The built-in total account to which all of the system activities ● are registered. The total account is always active and cannot be deleted or reset. All of the activities registered to an active account are concurrently registered in the Total account. Create an account Press the Setup tab.
The new account automatically becomes the active account. To access the accounting information, enter: http://scanner_ip/ accounting (where “scanner_ip” is the IP address of your scanner system) in the Internet or network address field, and then press the Next button. NOTE: If an account is created, users are required to select an account from the account list, which appears each time the Copy button file button or the Scan to is pressed. Delete an account Basic Operations 1. Press the Setup tab. 2.
4. Enter the administrator password if prompted. 5. Press the OK button. Reset an account Press the Setup tab. Basic Operations 1. 2. Press the Account button, and then press the Tool button 3. Select the account that you want to reset. 4. Press the Reset button. 5. Enter the administrator password if prompted. .
Rename an account Basic Operations 1. Press the Setup tab. 2. Press the Account button. 3. Make sure that the Quick select list is showing. 4. Press the Tool button 44 . 5. In the Accounting dialog box, press the Rename button. 6. Enter the administrator password if prompted. 7. Enter the new name for the account. 8. Press the OK button.
Set the time, date, and timezone Press the Setup tab. 2. Press the Options button. 3. Press the System button. 4. Press the Set time and date button. Select the value that you want to change and enter the correct value. ● Select your timezone from the list. ● NOTE: You can choose to enable automatic daylight savings time adjustment. 5. Press the OK button. Basic Operations 1.
Set sleep and wake-up timers Because setting the sleep and wake-up timers ensures that the scanner will shut down automatically when not in use, it is the best way to maximize the useful life of the lamp. 1. Press the Setup tab. Basic Operations 46 2. Press the Options button. 3. Press the System button. 4. Press the WIDEsystem button, and then select the Timer tab. To activate automatic power-on, select the check box for the day in the ● On column.
3 Maintenance ● ● ● ● Clean the glass plate and the scanning area Calibrate the scanner Calibrate the touch screen pointer Replace worn parts 1. Turn off the scanner and disconnect the scanner power cable. 2. Push down on the two lever buttons found near the insertion slot on each side of the scanning area lid. The scanning area lid-locking mechanism disengages. 3. Holding both lever buttons down, place your free fingers in the insertion slot and flip open the scanning area lid.
Press the messages section, which is located below the preview screen. NOTE: If there are no pending actions, the messages section might be blank. 4. In the Scanner Messages dialog box, press the Scanner Maintenance button. 5. The Maintenance Wizard guides you through the procedures of camera alignment, stitching, and calibration. To calibrate the scanner, you need the maintenance sheet that came with your scanner. Maintenance 3.
Calibrate the touch screen pointer Press the Setup tab. 2. Press the Options button. 3. Press the System button. 4. Press the Calibrate Touch Screen button and follow the instructions on the screen. Maintenance 1. Calibration is done by pressing the targets that appear in different positions on the screen. Press the targets until they no longer appear. Replace worn parts Over time, the condition of certain key scanner parts will deteriorate.
Lamp unit Over time, the intensity of the lamp weakens. When the intensity weakens beyond a certain point, a message appears on the touch screen advising you to replace the lamp unit. It is important to replace the lamp unit when the message appears. Failure to do so will result in poor image quality. For step-by-step instructions on replacing the lamp unit, press and consult the scanner online help.
Maintenance NOTE: Before replacing the glass plate, you should thoroughly clean it and the entire scanning area. For more information on cleaning the glass plate and scanning area, see Clean the glass plate and the scanning area on page 47.
4 Troubleshooting If you notice problems with the scanner other than those described below, consult the scanner's online guide for further advice.
The Wait light is flashing The flashing wait light indicates that the scanner needs to make a readjustment but is unable to do so. To resolve this issue, remove any paper from the scanner, ensure that the insertion slot is set to the minimum height, and wait for the light to turn off. The Wait and Diagnostics lights are both flashing If the wait light and the diagnostics lights are both flashing, follow the remedies described for a flashing diagnostics light.
When power, wait, diagnostics, and paper-ready lights are all flashing, it means the scanner has powered up in Boot mode. This mode is used in emergency cases to upgrade the scanner's firmware when the upgrade-firmware process has been interrupted. If the scanner shows this combination of flashing lights, try the following remedies: Reboot the scanner and the touch screen. ● If the scanner remains in Boot mode, perform a system recovery with the ● System Recovery DVD that came with your scanner.
A warning message appears on the panel PC touch screen Under the following circumstances, a warning message might appear on the panel PC touch screen, advising the user to perform maintenance: Scanner maintenance has not been performed within the last 30 days. ● The lamp intensity diminishes. ● NOTE: If you replace the lamp, you should also replace the filter. ● ● The condition of the glass plate has deteriorated beyond an acceptable level.
If it persistently fails to start up, use the ’System Recovery’ DVD that came with your scanner system to reinstall the software. 1. With the system on, insert the System Recovery DVD into the DVD drive. 2. Turn off the touch screen and then turn it on again. 3. Follow the instructions on the screen. 4. When the software has been reinstalled, you are prompted to remove the DVD and restart the touch screen. 5.
The scanner is not detected after it is power-cycled Troubleshooting If the scanner is not detected, use the Rescan feature and see if that solves the problem. If the problem persists, turn off the scanner and the touch screen, and then disconnect the touch screen from the scanner. Reconnect the touch screen and turn on the scanner and touch screen.
Index A accessing the shared folder 34 account management 40 adding a printer 5 adjusting color 27 administrator password 36 printing a file 26 printing a scanned document B both lights flashing S saving files on CD or DVD 34 scanner not detected after power-cycle 57 scanning a document to a file 21 scanning a document to the network 23 scanning heavyweight paper or cardboard 28 setting the output quality 10 setting the time, date, and timezone 45 setting timers 46 software introduction 1 streaks in the
HP DesignJet Information Engineering
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