HP Deskjet 6500 series printers 1 HP Deskjet 6500 series printers To find an answer to a question, click the appropriate topic below: HP Deskjet 6540-50 series HP Deskjet 6520 series • Notices • Notices • Special features • Special features • Getting started • Getting started • Connecting to the printer • Connecting to the printer • Printing photos • Printing photos • Printing other documents • Printing other documents • Printing tips • Printing tips • Printer software • Printer software
HP Deskjet 6500 series printers 2 Special features Select your printer model: HP Deskjet 6540-50 series HP Deskjet 6520 series HP Deskjet 6540-50 series Congratulations! You have purchased an HP Deskjet printer that is equipped with several exciting features: • Print Quality Selector : Select the print quality from the front of the printer. • Ink-backup mode : Ink-backup mode lets you continue printing with one print cartridge when the other print cartridge has run out of ink.
HP Deskjet 6500 series printers HP Deskjet 6520 series Congratulations! You have purchased an HP Deskjet printer that is equipped with several exciting features: • Ink-backup mode : Ink-backup mode lets you continue printing with one print cartridge when the other print cartridge has run out of ink. • Print Cancel button : Cancel print jobs at the touch of a button. • Print multiple pages on a single sheet of paper : Use the printer software to print up to 16 pages on a single sheet of paper.
HP Deskjet 6500 series printers 3 Getting started (HP Deskjet 6540-50 series) For an overview of the printer features, see the printer features page. Click the appropriate topic below for a description of a printer feature: • Buttons and lights • Print Cartridge Status lights • Print Quality Selector button • Paper trays • Envelope slot • Print cartridges • Ink-backup mode • Automatic Paper Type Sensor • Front USB port For a description of the optional accessories, see the optional accessories page. 3.
HP Deskjet 6500 series printers 1. Buttons and lights 2. Print Cartridge Status lights 3. Print Quality Selector button 4. Paper trays 5. Envelope slot 6. Front USB port 1. Print cartridges 2. Automatic Paper-Type Sensor (not illustrated) 3.
HP Deskjet 6500 series printers 1. Rear USB port Optional accessories Automatic Two-Sided 250-Sheet Plain Paper Tray Printing Accessory (optional) Accessory (optional) Auto Two-Sided Print Accessory with Small Paper Tray (optional) Note: The availability of accessories varies by country/region. 3.2 Buttons and lights (HP Deskjet 6540-50 series) Use the printer buttons to turn the printer on and off, cancel a print job, and restart a job.
HP Deskjet 6500 series printers 1. Power button and light 2. Print Cancel button 3. Resume button and light The control panel also contains Print Cartridge Status lights and a Print Quality Selector button. Power button and light The Power button turns the printer on and off. It might take a few seconds for the printer to turn on after you press the Power button. The Power light flashes when the printer is processing. Caution: Always use the Power button to turn the printer on and off.
HP Deskjet 6500 series printers 3.3 Print Cartridge Status lights (HP Deskjet 6540-50 series) The Print Cartridge Status lights indicate the status of the print cartridges. Status of the Print Cartridge Status lights Status of the print cartridges On and solid Low on ink Flashing Service required The Print Cartridge Status lights are located in the center of the printer control panel. 1. Print Cartridge Status lights 1 . The left status light represents the tri-color print cartridge.
HP Deskjet 6500 series printers 2 . The right status light represents the print cartridge that is installed in the compartment on the right side of the print cartridge cradle. That print cartridge can be the black print cartridge, the photo print cartridge, or the gray photo print cartridge. 3.4 Print Quality Selector button (HP Deskjet 654050 series) Use the Print Quality Selector button to set print quality and print speed from the front of the printer.
HP Deskjet 6500 series printers 4. Click OK. Using the Print Quality Selector button Use the Print Quality Selector button to specify the print quality for documents that you plan to print. You cannot change the print quality for a document after the document begins printing. Follow these steps to use the Print Quality Selector button: 1. Verify that the Print Quality Selector button is enabled from the printer software. 2.
HP Deskjet 6500 series printers Status of the icons Meaning One icon flashes. Either FastDraft or Maximum dpi has been selected as the print quality from the printer software. 3.5 Paper trays (HP Deskjet 6540-50 series) The printer has two paper trays: • In tray • Out tray In tray The In tray holds paper or other media to be printed. 1. In tray Slide the paper guides firmly against the edges of the media on which you are printing.
HP Deskjet 6500 series printers 1. Paper-width guide 2. Paper-length guide Out tray Printed pages are deposited in the Out tray. 1. Out tray 2. Envelope slot Use the envelope slot to print single envelopes. Raise the Out tray to load paper.
HP Deskjet 6500 series printers To prevent paper from falling out of the Out tray, pull out the Out-tray extension, and then unfold the Out-tray extension stop. 1. Out-tray extension 2. Out-tray extension stop Do not unfold the Out-tray extension stop when printing on legal paper. After the print job is complete, fold the Out-tray extension stop, and then push the Out-tray extension into the Out tray. 3.6 Envelope slot (HP Deskjet 6540-50 series) Use the envelope slot to print single envelopes.
HP Deskjet 6500 series printers 1. Envelope slot Follow these step to use the envelope slot: 1. Insert the envelope with the side to be printed on facing down and the flap to the left. 2. Push the envelope into the printer as far as it will go without bending. 3. Print the envelope. 3.7 Print cartridges Four print cartridges are available for use with the printer. 1. Black 2. Tri-color 3. Photo 4. Gray photo Note: The availability of print cartridges varies by country/region.
HP Deskjet 6500 series printers Quality color photos For more vibrant colors when printing color photographs or other special documents, remove the black print cartridge and use a photo print cartridge in combination with the tri-color print cartridge. Quality black and white photos For outstanding black and white photographs, remove the black print cartridge and use a gray photo print cartridge in combination with the tri-color print cartridge.
HP Deskjet 6500 series printers To remove a print cartridge, see the print cartridge installation page. Ink-backup mode output Printing in ink-backup mode slows the printer and affects the quality of printed documents. Installed print cartridge Result Black print cartridge. Colors are printed as grayscale. Tri-color print cartridge. Colors print but black is grayed and is not a true black. Photo print cartridge. Colors are printed as grayscale. Gray photo print cartridge.
HP Deskjet 6500 series printers 4 Getting started (HP Deskjet 6520 series) For an overview of the printer features, see the printer features page. Click the appropriate topic below for a description of a printer feature: • Buttons and lights • Paper trays • Print cartridges • Ink-backup mode • Automatic Paper-Type Sensor For a description of the optional accessories, see the optional accessories page. 4.
HP Deskjet 6500 series printers 1. Print cartridges 2. Automatic Paper-Type Sensor (not illustrated) 3. Ink-backup mode (not illustrated) 1.
HP Deskjet 6500 series printers Automatic Two-Sided 250-Sheet Plain Paper Tray Printing Accessory (optional) Accessory (optional) Auto Two-Sided Print Accessory with Small Paper Tray (optional) Note: Availability of accessories varies by country/region. 4.2 Buttons and lights (HP Deskjet 6520 series) Use the printer buttons to turn the printer on and off, cancel a print job, and restart a job. The printer lights give you visual cues about the status of the printer. 1. Cancel button 2.
HP Deskjet 6500 series printers Print Cancel button Pressing the Print Cancel button cancels the current print job. Print Cartridge Status light The Print Cartridge Status light turns on or flashes when a print cartridge needs service. Resume button and light The Resume light flashes when an action is required, such as loading paper or clearing a paper jam. When the problem is solved, press the Resume button to continue printing. Power button and light The Power button turns the printer on and off.
HP Deskjet 6500 series printers In tray The In tray holds paper and other media to be printed. 1. In tray Slide the paper guides firmly against the edges of the media on which you are printing. 1. Paper-width guide 2. Paper-length guide To print on large paper, such as legal paper, pull out the paper-length guide to the edge of the In tray, and then pull out the In-tray extension.
HP Deskjet 6500 series printers 1. In-tray extension Out tray Printed pages are deposited in the Out tray. 1. Out tray To prevent paper from falling out of the tray, pull out the Out-tray extension, and then unfold the Out-tray extension stop.
HP Deskjet 6500 series printers 1. Out-tray extension 2. Out-tray extension stop Folding the paper trays Follow these steps to fold the paper tray: 1. If necessary, fold the Out-tray extension stop, and then push in the Out-tray extension. 2. Raise the printer cover. 3. Raise the Out tray. 4. Verify that the In-tray extension is pushed in, and then pull the paper-length guide to the edge of the In tray. 5. Raise the In tray.
HP Deskjet 6500 series printers 6. Close the printer cover.
HP Deskjet 6500 series printers 5 Connecting to the printer • USB • Front USB port (HP Deskjet 6540-50 series) • Front USB port - printer software not installed • Front USB port - printer software already installed • Using the front USB port • Networking • Sharing the printer • HP Jetdirect 175x • HP Jetdirect 310x • HP Jetdirect 380x Note: HP Jetdirect availability varies by country/region. 5.1 USB The printer connects to the computer with a Universal Serial Bus (USB) cable.
HP Deskjet 6500 series printers 1. Front USB port First connection to the front USB port The first time you connect a laptop to the front USB port of the printer, you must configure the laptop for the port. For configuration instructions, answer the following question: Has the printer software been installed on the laptop? • Yes • No 5.2.1 Front USB port - printer software not installed Follow the steps below if the printer software has not been installed on the laptop.
HP Deskjet 6500 series printers If the printer software has not been installed on the laptop, follow the instructions for installing the printer software. Configuring the laptop Configuring the laptop to use the printer's front USB port creates another copy of the printer software on your laptop. The new copy of the printer software is configured for the printer's front USB port. 1. Verify that the printer is turned on. 2. Use a USB cable to connect the laptop to the front USB port of the printer. 3.
HP Deskjet 6500 series printers • HP Jetdirect 175x • HP Jetdirect 310x • HP Jetdirect 380x Note: HP Jetdirect availability varies by country/region. 5.3.1 Sharing the printer The printer can be connected directly to a computer on a network and then shared with other computers on the network. For instructions about sharing the printer on a network, use the printer software CD and follow the onscreen network setup instructions. 5.3.
HP Deskjet 6500 series printers HP J6061A Jetdirect 380x • USB printer connection • 802.11b (Wi-Fi) wireless network connection, with encryption, and 802.1x, EAP-MD5, EAP-TLS authentication • TCP/IP, IPX/SPX, Novell NetWare, Apple EtherTalk, Unix/Linux networks • Windows 98, 2000, Me, and XP, and MacOS computers Note: HP Jetdirect availability varies by country/region.
HP Deskjet 6500 series printers 6 Printing (HP Deskjet 6540-50 series) • Printing photos • Printing other documents • Printing tips • Printing software 6.
HP Deskjet 6500 series printers Enhancing your photos Learn how to enhance your photographs by using the printer's photo printing features. 6.1.1 Enhancing your photos The printer software offers several features to make printing digital photos easier and improve photo quality: • Get the best combination of speed and quality by using PhotoREt. • Use the HP digital photography options to touch up photos. • Achieve the highest resolution with Maximum dpi.
HP Deskjet 6500 series printers Opening the HP digital photography options dialog box Follow these steps to open the HP digital photography options dialog box: 1. Open the Printer Properties dialog box. 2. Click the Printing Shortcuts tab or the Paper/Quality tab, and then click the HP digital photography button. Using the HP digital photography options dialog box Use the HP digital photography options dialog box to set these options: 1.
HP Deskjet 6500 series printers 6.1.4 Maximum dpi The Maximum dpi print quality setting offers 4800 x 1200 optimized dpi printing. The 4800 x 1200 optimized dpi print mode is the highest quality resolution for this printer. When 4800 x 1200 optimized dpi is selected in the printer driver, the tri-color print cartridge prints in the 4800 x 1200 optimized dpi mode (up to 4800 x 1200 optimized dpi color and 1200-input dpi). If a photo print cartridge is also installed, the print quality is enhanced.
HP Deskjet 6500 series printers Printing Exif Print-enhanced photos requires the following equipment: • A digital camera that supports Exif Print • Exif Print-enabled photo software Follow these steps to print Exif Print-enhanced photos: 1. Open the file that you want the Exif Print-enabled photo software to print. 2. Open the Printer Properties dialog box. 3. Click the Printing Shortcuts tab or the Paper/Quality tab.
HP Deskjet 6500 series printers 4. Select the appropriate print setting for the photo that you want to print. 5. If you want to use them, set the HP digital photography options. 6. Select any other print settings that you want, and then click OK. If you printed on photo paper that has a tear-off tab, remove the tab to make the document completely borderless. 6.1.
HP Deskjet 6500 series printers The photo print cartridge can be purchased separately if it is not included with your product. Installing the photo print cartridge To install the photo print cartridge, remove the black print cartridge from the printer, and then install the photo print cartridge in the compartment on the right of the print cartridge cradle. For more information, see the print cartridge installation page.
HP Deskjet 6500 series printers 6.1.8 Using advanced color settings Use the Advanced Color Settings dialog box to adjust how printed colors appear on your printout. Adjusting these settings causes the printed colors to differ from the colors that appear on your computer monitor. Follow these steps to specify advanced color settings: 1. Open the Printer Properties dialog box. 2. Click the Color tab. 3. Click the Advanced color settings button. The Advanced color settings dialog box appears. 4.
HP Deskjet 6500 series printers 6.1.9 Color management Color management defines the range of colors that can be printed. The printer software translates the colors of your document from their current color settings to the color-management option that is selected. Follow these steps to select a color-management option: 1. Open the Printer Properties dialog box. 2. Click the Color tab. 3.
HP Deskjet 6500 series printers 6.1.10 Black-and-white photos HP Deskjet 6540-50 series HP Deskjet 6520 series 6.1.11 Printing black-and white-photos You can perform the following tasks with the printer: • Print a black-and-white photo • Print a color photo in black-and-white For great black-and-white photos, install a gray photo print cartridge and a tri-color printer cartridge in the printer.
HP Deskjet 6500 series printers Storage • Keep unused photo paper in a resealable plastic bag, in the box in which it was originally packaged. Store the packaged photo paper on a flat surface in a cool place. • When you are ready to print, remove only the paper that you plan to use immediately from the plastic bag. When you have finished printing, return any unused photo paper to the plastic bag. • Do not leave unused photo paper in the printer paper tray.
HP Deskjet 6500 series printers • Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions. • Do not exceed the In-tray capacity: up to 25 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Remove the Out tray, and then remove all of the paper from the In tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide. 4.
HP Deskjet 6500 series printers • HP digital photography options • Advanced color settings • Color management • Grayscale quality 4. Select any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.1.15 Large borderless photos (HP Deskjet 6540-50 series) Guidelines • For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge.
HP Deskjet 6500 series printers 6. Slide the paper guides firmly against the paper. 7. Lower the Out tray. Printing Note: If your software program includes a photo printing feature, follow the instructions that are provided with the software program. Otherwise, follow these instructions. 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray, and then remove all of the paper from the In tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide. 4. Verify that the photo paper is flat. If the photo paper is not flat, see the photo paper storage instructions. 5. Place the photo paper in the In tray with the side to be printed on facing down. 6.
HP Deskjet 6500 series printers • Color management • Grayscale quality 4. Select any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.1.17 Small photos with a white border (HP Deskjet 6540-50 series) Guidelines • For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge.
HP Deskjet 6500 series printers 6. Slide the paper guides firmly against the paper. 7. Replace the Out tray. Printing Note: If your software program includes a photo printing feature, follow the instructions that are provided with the software program. Otherwise, follow these instructions. 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray, and then remove all of the paper from the In tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide. 4. Verify that the photo paper is flat. If the photo paper is not flat, see the photo paper storage instructions. 5. Place the photo paper in the In tray with the side to be printed on facing down. 6.
HP Deskjet 6500 series printers Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.1.19 Panoramic photos with a white border (HP Deskjet 6540-50 series) Guidelines • For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge. • For maximum fade resistance, use HP Premium Plus Photo Paper and install aphoto print cartridge in the printer.
HP Deskjet 6500 series printers Printing Note: If your software program includes a photo printing feature, follow the instructions that are provided with the software program. Otherwise, follow these instructions. 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers Labels Index cards Banners Iron-on transfers Booklets Posters Printing tips Minimize your cost and effort while maximizing the quality of your printouts by using these printing tips. Printer software Learn about the printer software. 6.2.1 E-mail (HP Deskjet 6540-50 series) Guidelines Do not exceed the In-tray capacity: up to 150 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3.
HP Deskjet 6500 series printers 6. Lower the Out tray. Printing 1. Open the Printer Properties dialog box. 2. On the Printing Shortcuts tab, click General everyday printing or Fast/ economical printing , and then specify the following print settings: • Paper size : The appropriate paper size • Paper type : Automatic or Plain paper 3. Select the following print settings as appropriate: • Print quality • Paper source • Grayscale printing 4. Select any other print settings that you want, and then click OK.
HP Deskjet 6500 series printers 5. Slide the paper guides firmly against the paper. 1. Letter or A4 paper 2. Legal paper Note: If you are using letterhead, verify that the letterhead is facing down and towards the interior of the printer. 6. Lower the Out tray. Printing 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide. 4. Place plain paper in the In tray, pushing the paper into the printer until it stops. 5. Slide the paper guides firmly against the paper. 1. Letter or A4 paper 2. Legal paper 6. Lower the Out tray. Printing 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers • Have clasps or windows • Have thick, irregular, or curled edges • Are shiny or embossed • Are wrinkled, torn, or otherwise damaged • Align the envelope edges before inserting them in the In tray. • Do not exceed the In-tray capacity: up to 20 envelopes. Preparing to print If you are printing on a single envelope, use the envelope slot. If you are printing on multiple envelopes, follow these steps: 1. Verify that the printer is turned on. 2.
HP Deskjet 6500 series printers 6.2.5 Postcards (HP Deskjet 6540-50 series) If the optional Auto Two-Sided Print Accessory with Small Paper Tray is attached to the printer, follow the steps for printing postcards with the Auto Two-Sided Print Accessory with Small Paper Tray. Guidelines • Use only cards and small media that meet the printer paper-size specifications. For specifications, see the reference guide that came with the printer. • Do not exceed the In-tray capacity: up to 60 cards.
HP Deskjet 6500 series printers • Paper source : Upper tray 3. Select any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.2.6 Brochures (HP Deskjet 6540-50 series) Guidelines • Learn to print borderless brochures. • For great results, use HP Brochure & Flyer Paper. • Do not exceed the In-tray capacity: up to 25 sheets. Preparing to print 1. Verify that the printer is turned on. 2.
HP Deskjet 6500 series printers • Print quality • Grayscale printing • Two-sided printing 4. Select any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.2.7 Greeting cards (HP Deskjet 6540-50 series) Guidelines • Unfold prefolded cards, and then place them in the In tray. • For great results, use HP Greeting Card Paper. • Do not exceed the In-tray capacity: up to 30 cards.
HP Deskjet 6500 series printers 1. Open the Printer Properties dialog box. 2. Click the Paper/Quality tab, and then specify the following print settings: • Size is : The appropriate card size • Source is : Upper tray • Type is : The appropriate card type 3. Select any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.2.
HP Deskjet 6500 series printers 2. On the Printing Shortcuts tab, click Presentation printing , and then specify the following print settings: • Paper size : The appropriate paper size • Paper type : Automatic or appropriate transparency film • Paper source : Upper tray 3. Select the following print settings as appropriate: • Print quality • Grayscale printing 4. Select any other print settings that you want, and then click OK.
HP Deskjet 6500 series printers 6. Slide the paper guides firmly against the edge of the sheets. 7. Lower the Out tray. Printing Note: If your software program includes a label printing feature, follow the instructions that are provided with the software program. Otherwise, follow the instructions below. 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers 5. Slide the paper guides firmly against the cards. 6. Replace the Out tray. Printing 1. Open the Printer Properties dialog box. 2. Click the Paper/Quality tab, and then specify the following print settings: • Size is : The appropriate paper size • Type is : The appropriate paper type • Source is : Upper tray 3. Select any other print settings that you want, and then click OK.
HP Deskjet 6500 series printers Guidelines Do not exceed the In-tray capacity: up to 150 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide. 4. Place plain paper in the In tray, pushing the paper into the printer until it stops. 5. Slide the paper guides firmly against the paper. 6. Lower the Out tray. Printing 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers • Right edge booklet 4. Select any other print settings that you want, and then click OK. 5. When prompted, reload the printed pages in the In tray as shown below. 6. Click Continue to finish printing the booklet. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.2.
HP Deskjet 6500 series printers 3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide. 4. Place plain paper in the In tray, pushing the paper into the printer until it stops. 5. Slide the paper guides firmly against the paper. 6. Lower the Out tray. Printing 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers • Do not exceed the In-tray capacity: up to 20 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Remove the Out tray, and then remove all paper from the In tray. 3. Slide the paper width-guide all the way to the left, and then pull out the paperlength guide. 4. Place the banner paper in the In tray so that the unattached edge is on top of the paper stack and pointing toward the printer. 1. Unattached edge 5.
HP Deskjet 6500 series printers 6.2.14 Iron-on transfers (HP Deskjet 6540-50 series) Guidelines • Use HP Iron-on Transfers for great results. • When printing a mirror image, the text and the pictures are horizontally reversed from what appears on the computer screen. • Do not exceed the In tray capacity: Up to 20 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide. 4.
HP Deskjet 6500 series printers 1. Open the Printer Properties dialog box. 2. Click the Paper/Quality tab, and then specify the following print settings: • Size is : The appropriate paper size • Source is : Upper Tray • Type is : HP Iron-on Transfer • Print Quality : Normal or Best 3. Click the Basics tab, and then specify the following print settings: • Orientation : Mirror Image (if required for the paper type you are using) 4. Select any other print settings that you want, and then click OK.
HP Deskjet 6500 series printers • Print the first page of a document on a different paper type. • Print on a custom paper size. 6.3.1 Printing shortcuts The Printing Shortcuts tab makes it easy to set the printing options for the documents that you want to print.
HP Deskjet 6500 series printers Follow these steps to use Fast/economical printing: 1. Open the Printer Properties dialog box. 2. On the Printing Shortcuts tab, select Fast/economical printing from the dropdown list. 3. Specify the printing settings as desired. 4. After specifying the print settings, click OK Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.3.
HP Deskjet 6500 series printers 3. Click OK. Note: To restore default print settings, click Default print settings in the Print Task Quick Sets drop-down list, and click OK. Creating a print task quick set Follow these steps to create a print task quick set: Note: The printer software can save up to 25 print task quick sets. 1. Open the Printer Properties dialog box. 2. Select the options that you want to include in the new print task. 3.
HP Deskjet 6500 series printers Deleting a print task quick set Follow these steps to delete a print task quick set: 1. Open the Printer Properties dialog box. 2. Select the print task that you want to delete from the drop-down list, and then click Delete. Note: Some print task quick sets cannot be deleted. 6.3.4 Manual two-sided printing (HP Deskjet 6540-50 series) If an optional two-sided printing accessory is attached to the printer, then follow the automatic two-sided printing instructions.
HP Deskjet 6500 series printers 3. In the Print on both sides drop-down list, click Manually. 4. Select any other print settings that you want, and then click OK. The printer prints the odd-numbered pages first. 5. After the odd-numbered pages have been printed, reload the printed pages, with the printed side facing up. 6. Click Continue to print the even-numbered pages.
HP Deskjet 6500 series printers Tablet binding Follow these steps to print a two-sided document with a tablet binding: 1. Open the Printer Properties dialog box. 2. Click the Finishing tab. 3. Select the Print on both sides check box. 4. Select the Preserve layout check box. 5. Select the Flip pages up check box. 6. Select any other print settings that you want, and then click OK. The printer prints the odd-numbered pages first. 7.
HP Deskjet 6500 series printers • Landscape 8. Click Continue to print the even-numbered pages. 6.3.5 Automatic two-sided printing To print a two-sided document automatically, one of the following accessories must be attached to the printer: Automatic Two-Sided Printing Accessory Auto Two-Sided Print Accessory with Small Paper Tray The two-sided printing accessories only support certain paper types. For a list of supported paper types, see the documentation that came with the accessory.
HP Deskjet 6500 series printers Binding type Select the type of binding that you want for the two-sided document, and then follow the steps for that binding: Book binding Tablet binding Note: Book binding is the most common type of binding. Book binding Follow these steps to print a two-sided document with a book binding: 1. Open the Printer Properties dialog box. 2. Click the Printing Shortcuts tab, and then click Two-sided, duplex, printing in the drop-down list.
HP Deskjet 6500 series printers 3. In the Print on both sides drop-down list, click Automatically. 4. Select any other print settings that you want, and then click OK. After the first side of the page is printed, the printer pauses while the ink dries. When the ink is dry, the paper is pulled back into the duplexer and the reverse side of the page is printed. Do not remove the paper from the printer until both sides of the page have been printed.
HP Deskjet 6500 series printers After the first side of the page is printed, the printer pauses while the ink dries. When the ink is dry, the paper is pulled back into the duplexer and the reverse side of the page is printed. Do not remove the paper from the printer until both sides of the page have been printed. 6.3.6 Using the Print Quality Selector (HP Deskjet 6540-50 series) The Print Quality Selector button is located on the front of the printer. 1.
HP Deskjet 6500 series printers Using the Print Quality Selector button Use the Print Quality Selector button to specify the print quality for documents that you plan to print. You cannot change the print quality for a document after the document begins printing. Follow these steps to use the Print Quality Selector button: 1. Verify that the Print Quality Selector button is enabled from the printer software. 2.
HP Deskjet 6500 series printers 6.3.7 Using the 250-Sheet Plain Paper Tray Accessory If the 250-Sheet Plain Paper Tray Accessory is not installed on the printer, follow the installation steps. Note: The 250-Sheet Plain Paper Tray Accessory is not available in all countries/ regions. Follow these steps to use the 250-Sheet Plain Paper Tray Accessory: 1. Open the Printer Properties dialog box. 2. Click the Printing Shortcuts tab or the Paper/Quality tab. 3.
HP Deskjet 6500 series printers 6.3.9 Printing multiple pages on a single sheet of paper Use printer software to print multiple pages of a document on a single sheet of paper. The printer software automatically resizes the document text and images to fit on the printed page. Follow these steps to print multiple pages of a document on a single sheet of paper: 1. Open the Printer Properties dialog box. 2. Click the Finishing tab. 3.
HP Deskjet 6500 series printers To save time when printing, set the printer default settings to options that you use often. That way, you do not have to specify the options every time you use the printer. Follow these steps to change the printer default settings: 1. Click the printer task tray icon. 1. Printer task tray icon The Printer Properties dialog box appears. 2. Select the options that you want to use as the default settings. 3. Click OK.
HP Deskjet 6500 series printers 1. Open the Printer Properties dialog box. 2. Click the Basics tab. 3. Select one of the following options: • Front to back : Prints the first page of the document last. This is the appropriate setting for most print jobs. • Back to front : Prints the last page of the document last. This setting is required when printing the first page of a document on a different paper type. 4. Select any other print settings that you want, and then click OK.
HP Deskjet 6500 series printers Follow these steps to print collated copies: 1. Open the Printer Properties dialog box. 2. Click the Basics tab. 3. Type the number of copies that you want to print in the Copy count box. 4. Select the Collate check box. 5. Select any other print settings that you want, and then click OK. 6.3.13 Print preview To save time and money when printing, preview the document on your computer before printing it.
HP Deskjet 6500 series printers 3. Select the Show print preview check box. 4. Select any other print settings that you want, and then click OK. Before the document prints, a preview appears. 5. Do one of the following: • Click File , and then click Print to HP Deskjet to print the document. • Click File , and then click Cancel Printing to cancel the print job. Adjust the print settings as needed before trying to print the document again. 6.3.
HP Deskjet 6500 series printers 2. Click the Printing Shortcuts tab or the Paper/Quality tab. 3. Find the appropriate drop-down list: Tab Drop-down list Printing Shortcuts Paper type Paper/Quality Type is Note: You do not need to set the paper type on both tabs. 4. Click Automatic in the drop-down list. 5. Select any other print settings that you want, and then click OK. Selecting a specific paper type When printing a higher-quality document, it is recommended that you select a specific paper type.
HP Deskjet 6500 series printers • FastDraft : prints at the fastest printing speed. • Fast normal : prints more quickly than the Normal mode and at a higher print quality than FastDraft. • Normal : provides the best balance between print quality and speed. This is the appropriate setting for most documents. • Best : provides high-quality printing. • Maximum dpi : provides the highest quality printing but requires longer to print than Best and requires a large amount of disk space. 6.3.
HP Deskjet 6500 series printers 3. Click Print document on , and then select the target paper size from the dropdown list. The target paper size is the size of the paper on which you are printing, not the size for which the document was formatted. 4. Do one of the following: Objective Action Shrink or enlarge the document to fit on the target paper size. Click Scale to fit. Print the document at its original size on the selected Do not click Scale to fit. paper size. 5.
HP Deskjet 6500 series printers 3. In the % of normal size box, type the percentage by which you want to shrink or enlarge the text and graphics. One hundred percent represents the actual size of the text and graphics. Type a number less than 100 to shrink the text and graphics. Type a number greater than 100 to enlarge the text and graphics. 4. Select any other print settings that you want, and then click OK. 6.3.17 Watermarks Watermarks appear as background printing on documents.
HP Deskjet 6500 series printers • If you want the watermark to appear on all printed pages, leave First page only clear. 5. Print the document according to the instructions for the paper type. Creating or changing a watermark Follow these steps to create or change a watermark: 1. Open the Printer Properties dialog box. 2. Click the Effects tab. 3. Click the Edit button. The Watermark Details dialog box appears. 4. Make one of the following selections: • Click the New button.
HP Deskjet 6500 series printers Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.3.18 Printing a borderless brochure You can print a borderless brochure on glossy brochure paper. For instructions about printing a borderless photo, see the borderless photo page. Guidelines • Do not print borderless documents in ink-backup mode. Always have two print cartridges installed in the printer.
HP Deskjet 6500 series printers 4. Select one of the borderless paper sizes in the Size is drop-down list. Verify that the paper size matches the size of the paper that is loaded in the In tray. 5. Verify that the Borderless Printing check box is selected. 6. Click the glossy brochure paper type in the Type is drop-down list. Do not select Automatic. 7. Select any other print settings that you want, and then click OK. 6.3.
HP Deskjet 6500 series printers 5. Select the paper type and paper size for the first page. 6. Click Upper tray in the Source is box. 7. Click Other pages.
HP Deskjet 6500 series printers 8. Click Upper tray in the Source is box. 9. Select the paper type for the other pages in the Type is drop-down list. 10. Select any other print settings that you want, and then click OK. Note: Do not print the document in reverse order. 6.3.20 Setting a custom paper size Use the Custom paper size dialog box to print on a special paper size. Note: Use the Custom paper size dialog box to create borderless panoramic paper sizes.
HP Deskjet 6500 series printers 4. Click a custom paper size name in the Name drop-down list. Note: To create a borderless panoramic custom paper size, click the Custom borderless panorama custom paper size name. 5. Type the paper dimensions in the Width and Length boxes. The minimum and maximum paper dimensions appear beneath each of the boxes. 6. Click the unit of measurement: Inches or Millimeters. 7. Click Save to save the custom paper size. 8. Click OK to exit the Custom paper size dialog box. 6.3.
HP Deskjet 6500 series printers Tab Drop-down list Printing Shortcuts Paper source Paper/Quality Source is Select any other print settings that you want, and then click OK. 4. Select one of the following options in the drop-down list: • Upper tray : prints from the In tray. • Lower tray : prints from the 250-Sheet Plain Paper Tray Accessory. • Upper, then lower : prints from the In tray. If the In tray is empty, then the printer prints from the 250-Sheet Plain Paper Tray Accessory.
HP Deskjet 6500 series printers The Printer Properties dialog box appears. What's This? help Use the What's This? help to learn about the features you see on the Printer Properties dialog box. 6.4.2 Using What's This? help Use What's This? help to learn more about the available printing options. 1. Move the cursor over the feature that you want to learn more about. 2. Click the right mouse button. The What's This? box appears. 3.
HP Deskjet 6500 series printers The following items appear on the Device Status window : 1. Ink levels : approximate ink level of each print cartridge. 2. Device status : the status of the printer. For example, Spooling or Printing. 3. Document properties : information about the current print job: • Document : name of the document that is currently printing. • Print quality : print quality setting that is being used. • Paper type : type of paper in use. • Paper size : size of paper in use. 4.
HP Deskjet 6500 series printers 7 Printing (HP Deskjet 6520 series) • Printing photos • Printing other documents • Printing tips • Printing software 7.
HP Deskjet 6500 series printers Learn how to enhance your photographs by using the printer's photo printing features. 7.1.1 Gray photo print cartridge The gray photo print cartridge, used in conjunction with the tri-color print cartridge, prints high-quality black-and-white photographs. The gray photo print cartridge can be purchased separately if it is not included with your product.
HP Deskjet 6500 series printers Printing a black-and-white photo To print a photo that is already black and white, simply follow the instructions for the type and size of photo you want to print. Printing a color photo in black-and-white Follow these steps to print a color photo in black and white: 1. Open the Printer Properties dialog box. 2. Click the Color tab. 3. Select the Print in grayscale check box. 4. Click the High quality option. 5.
HP Deskjet 6500 series printers 6. Slide the paper guides firmly against the paper. Printing Note: If your software program includes a photo printing feature, follow the instructions that are provided with the software program. Otherwise, follow these instructions. 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers • To learn how to use the photo printing features, see the photo enhancing page. • Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos. • Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions. • Do not exceed the In-tray capacity: up to 25 sheets. Preparing to print 1. Verify that the printer is turned on. 2.
HP Deskjet 6500 series printers • Orientation : Portrait or Landscape 3. Set the following options as appropriate: • HP digital photography options • Advanced color settings • Color management • Grayscale quality 4. Select any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.1.
HP Deskjet 6500 series printers 6. Slide the paper guides firmly against the paper. Note: Some panoramic paper sizes may extend beyond the edge of the In tray. When printing on such papers, be sure to slide the paper-width guide firmly against the edge of the paper. 7. Lower the Out tray. Printing Note: If your software program includes a photo printing feature, follow the instructions that are provided with the software program. Otherwise, follow these instructions. 1.
HP Deskjet 6500 series printers 7.1.6 Small photos with a white border (HP Deskjet 6520 series) Guidelines • For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge. • For maximum fade resistance, use HP Premium Plus Photo Paper and install aphoto print cartridge in the printer. • To learn how to use the photo printing features, see the photo enhancing page. • Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.
HP Deskjet 6500 series printers Printing Note: If your software program includes a photo printing feature, follow the instructions that are provided with the software program. Otherwise, follow these instructions. 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers 2. Lift the Out tray, and then remove all of the paper from the In tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide. 4. Verify that the photo paper is flat. If the photo paper is not flat, see the photo paper storage instructions. 5. Place the photo paper in the In tray with the side to be printed on facing down. 6. Slide the paper guides firmly against the paper. 7. Lower the Out tray.
HP Deskjet 6500 series printers 7.1.8 Panoramic photos with a white border (HP Deskjet 6520 series) Guidelines • For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge. • For maximum fade resistance, use HP Premium Plus Photo Paper and install aphoto print cartridge in the printer. • To learn how to use the photo printing features, see the photo enhancing page. • Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.
HP Deskjet 6500 series printers Printing Note: If your software program includes a photo printing feature, follow the instructions that are provided with the software program. Otherwise, follow these instructions. 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers Labels Index cards Banners Iron-on transfers Booklets Posters Printing tips Minimize your cost and effort while maximizing the quality of your printouts by using these printing tips. Printer software Learn about the printer software. 7.2.1 E-mail (HP Deskjet 6520 series) Guidelines Do not exceed the In-tray capacity: up to 150 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3.
HP Deskjet 6500 series printers 5. Slide the paper guides firmly against the paper. 6. Lower the Out tray, then pull out the Out-tray extension. Printing 1. Open the Printer Properties dialog box. 2. On the Printing Shortcuts tab, click General everyday printing or Fast/ economical Printing , and then specify the following print settings: • Paper size : The appropriate paper size • Paper type : Automatic or Plain paper 3.
HP Deskjet 6500 series printers 4. Place plain paper in the In tray, pushing the paper into the printer until it stops. 1. Letter or A4 paper 2. Legal paper Note: If you are using letterhead, verify that the letterhead is facing down and towards the interior of the printer. 5. Slide the paper guides firmly against the paper. 6. Lower the Out tray, then pull out the Out-tray extension. Printing 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers • Do not exceed the In-tray capacity: up to 150 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3. Slide the paper-width guide all the way to the left, then pull the paper-length guide to the edge of the tray. 4. Place plain paper in the In tray, pushing the paper into the printer until it stops. 5. Slide the paper guides firmly against the paper. 1. Letter or A4 paper 2. Legal paper 6.
HP Deskjet 6500 series printers 7.2.4 Envelopes (HP Deskjet 6520 series) Guidelines • Avoid using envelopes that have the following qualities: • Have clasps or windows • Have thick, irregular, or curled edges • Are shiny or embossed • Are wrinkled, torn, or otherwise damaged • Align the envelope edges before inserting them in the In tray. • Do not exceed the In-tray capacity: up to 20 envelopes. Preparing to print 1. Verify that the printer is turned on. 2.
HP Deskjet 6500 series printers Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.2.5 Postcards (HP Deskjet 6520 series) If the optional Auto Two-Sided Print Accessory with Small Paper Tray is attached to the printer, follow the steps for printing postcards with the Auto Two-Sided Print Accessory with Small Paper Tray. Guidelines • Use only cards and small media that meet the printer paper-size specifications.
HP Deskjet 6500 series printers 2. On the Printing Shortcuts tab, click Postcard printing , and then specify the following print settings: • Paper size : The appropriate paper size • Paper type : Automatic or Plain paper • Paper source : Upper tray 3. Select any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.2.
HP Deskjet 6500 series printers 2. On the Printing Shortcuts tab, click Presentation printing , and then specify the following print settings: • Paper size : The appropriate paper size • Paper type : Automatic or appropriate brochure paper type 3. Select the following print settings as appropriate: • Print quality • Grayscale printing • Two-sided printing 4. Select any other print settings that you want, and then click OK.
HP Deskjet 6500 series printers Printing Note: If your software program includes a greeting card printing feature, follow the instructions that are provided with the software program. Otherwise, follow the instructions below. 1. Open the Printer Properties dialog box. 2. Click the Paper/Quality tab, and then specify the following print settings: • Size is : The appropriate card size • Source is : Upper tray • Type is : The appropriate card type 3.
HP Deskjet 6500 series printers 7. Lower the Out tray, then pull out the Out-tray extension. Printing 1. Open the Printer Properties dialog box. 2. On the Printing Shortcuts tab, click Presentation printing , and then specify the following print settings: • Paper size : The appropriate paper size • Paper type : Automatic or appropriate transparency film • Paper source : Upper tray 3. Select the following print settings as appropriate: • Print quality • Grayscale printing 4.
HP Deskjet 6500 series printers 6. Slide the paper guides firmly against the edge of the sheets. 7. Lower the Out tray, then pull out the Out-tray extension. Printing Note: If your software program includes a label printing feature, follow the instructions that are provided with the software program. Otherwise, follow the instructions below. 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers 2. Raise the Out tray, then remove all paper from the In tray. 3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide. 4. Place the cards, with the printable sides down and the short sides pointing towards the printer, in the right side of the In tray. Push the cards into the printer until they stop. 5. Slide the paper guides firmly against the cards. 6. Lower the Out tray. Printing 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers Guidelines Do not exceed the In-tray capacity: up to 150 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3. Slide the paper-width guide all the way to the left, and then pull the paper-length guide to the edge of the tray. 4. Place plain paper in the In tray, pushing the paper into the printer until it stops. 5. Slide the paper guides firmly against the paper. 6. Lower the Out tray, then pull out the Out-tray extension.
HP Deskjet 6500 series printers • Left edge booklet • Right edge booklet 4. Select any other print settings that you want, and then click OK. 5. When prompted, reload the paper in the In tray as shown below. 6. Click Continue to finish printing the booklet. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.2.
HP Deskjet 6500 series printers 3. Slide the paper-width guide all the way to the left, and then pull the paper-length guide to the edge of the tray. 4. Place plain paper in the In tray, pushing the paper into the printer until it stops. 5. Slide the paper guides firmly against the paper. 6. Lower the Out tray, then pull out the Out-tray extension. Printing 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers • Do not exceed the In-tray capacity: up to 20 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray, and then remove all paper from the In tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide. 4. Place the banner paper in the In tray so that the unattached edge is on top of the paper stack and pointing toward the printer. 1. Unattached edge 5.
HP Deskjet 6500 series printers 7.2.14 Iron-on transfers (HP Deskjet 6520 series) Guidelines • Use HP Iron-on Transfers for great results. • When printing a mirror image, the text and the pictures are horizontally reversed from what appears on the computer screen. • Do not exceed the In tray capacity: Up to 20 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3.
HP Deskjet 6500 series printers 1. Open the Printer Properties dialog box. 2. Click the Paper/Quality tab, and then specify the following print settings: • Size is : The appropriate paper size • Source is : Upper Tray • Type is : HP Iron-on Transfer • Print Quality : Normal or Best 3. Click the Basics tab, and then specify the following print settings: • Orientation : Mirror Image (if required for the paper type you are using) 4. Select any other print settings that you want, and then click OK.
HP Deskjet 6500 series printers • Print on a custom paper size. 7.3.1 Manual two-sided printing (HP Deskjet 6520 series) If an optional two-sided printing accessory is attached to the printer, then follow the automatic two-sided printing instructions. Binding type Select the type of binding that you want for the two-sided document, and then follow the steps for that binding: Book binding Tablet binding Note: Book binding is the most common type of binding.
HP Deskjet 6500 series printers 3. In the Print on both sides drop-down list, click Manually. 4. Select any other print settings that you want, and then click OK. The printer prints the odd-numbered pages first. 5. After the odd-numbered pages have been printed, reload the printed pages, with the printed side facing up. 6. Click Continue to print the even-numbered pages.
HP Deskjet 6500 series printers Tablet binding Follow these steps to print a two-sided document with a tablet binding: 1. Open the Printer Properties dialog box. 2. Click the Finishing tab. 3. Select the Print on both sides check box. 4. Select the Preserve layout check box. 5. Select the Flip pages up check box. 6. Select any other print settings that you want, and then click OK. The printer prints the odd-numbered pages first. 7.
HP Deskjet 6500 series printers • Landscape 8. Click Continue to print the even-numbered pages. 7.3.2 Selecting a print quality (HP Deskjet 6520 series) Follow these steps to select a print quality: 1. Open the Printer Properties dialog box. 2. Click the Printing Shortcuts tab or the Paper/Quality tab. 3.
HP Deskjet 6500 series printers 7.3.3 Printing a different first page (HP Deskjet 6520 series) If the 250-Sheet Plain Paper Tray Accessory is attached to the printer, follow the steps to print a different first page with the 250Sheet Plain Paper Tray Accessory. Load paper 1. Load the paper for the body of the document in the In tray. For instructions about loading a specific paper type, go to the printing other documents page, and then select the appropriate document type. 2.
HP Deskjet 6500 series printers 5. Select the paper type and paper size for the first page. 6. Click Upper tray in the Source is box. 7. Click Other pages. 8. Click Upper tray in the Source is box. 9. Select the paper type for the other pages in the Type is drop-down list. 10. Select any other print settings that you want, and then click OK. Note: Do not print the document in reverse order. 7.3.
HP Deskjet 6500 series printers In tray 250-Sheet Plain Paper Auto Two-Sided Print Accessory Tray Accessory with Small Paper Tray Follow these steps to select a paper source: 1. Open the Printer Properties dialog box. 2. Click the Printing Shortcuts tab or the Paper/Quality tab. 3. Find the appropriate drop-down list: Tab Drop-down list Printing Shortcuts Paper source Paper/Quality Source is Select any other print settings that you want, and then click OK. 4.
HP Deskjet 6500 series printers 8 Maintenance • Auto-off • Installing print cartridges • Aligning print cartridges • Calibrating color • Automatically cleaning print cartridges • Manually cleaning the print cartridges • Printing a test page • View estimated ink levels • Removing ink from skin and clothing • Maintaining print cartridges • Maintaining the printer body • Printer toolbox 8.
HP Deskjet 6500 series printers Install the black, photo, or gray photo print cartridge in the right print cartridge cradle compartment. Selection numbers Before buying replacement print cartridges, verify the correct selection numbers in the reference guide that came with the printer. You can also find the selection number on the print cartridge that you are replacing. Ink back-up mode The printer can operate with only one print cartridge installed. For more information, see the ink back-up mode page.
HP Deskjet 6500 series printers 5. Slide the print cartridge out of the print cartridge cradle. 6. Remove the replacement print cartridge from its packaging and carefully remove the pink, plastic tape. 1.
HP Deskjet 6500 series printers Caution: Do not touch the print cartridge ink nozzles or copper contacts. Touching these parts will result in clogs, ink failure, and bad electrical connections. Do not remove the copper strips. They are required electrical contacts. 1. Do not touch the copper strips 7. Hold the print cartridge so that the copper strips are on the bottom and facing toward the printer, and then slide the print cartridge into the cradle as shown.
HP Deskjet 6500 series printers 9. Close the printer cover. The printer automatically prints a calibration page. For information about storing print cartridges, see the print cartridge storage page. For information about recycling empty print cartridges, see the print cartridge recovery page. Warning: Keep both new and used print cartridges out of the reach of children. 8.3 Aligning print cartridges The printer automatically aligns the print cartridges after a new print cartridge is installed.
HP Deskjet 6500 series printers To calibrate color: 1. Load letter-size or A4-size plain white paper in the In tray. 2. Verify that a photo print cartridge and a tri-color print cartridge are installed in the printer. 3. Open the printer Toolbox. 4. Click Calibrate Color. 5. Click Calibrate , and then follow the onscreen instructions. 8.
HP Deskjet 6500 series printers Preparing to clean 1. Press the Power button to turn on the printer, and then raise the printer cover. 2. Remove the print cartridges and place them on a piece of paper with the nozzle plate facing up. 1. Nozzle plate Caution: Do not leave the print cartridges outside the printer for more than 30 minutes. Cleaning instructions 1. Lightly moisten a cotton swab with distilled water and squeeze any excess water from the swab. 2.
HP Deskjet 6500 series printers Repeat this process until no ink residue or dust appears on the swab that you use to clean the contacts. 3. Insert the print cartridges in the printer, and then close the printer cover. 8.7 Printing a test page Follow these steps to print a test page: 1. Open the printer Toolbox. 2. Click the Print a test page button, and then follow the onscreen instructions. 8.
HP Deskjet 6500 series printers • Do not remove the plastic tape covering the ink nozzles until you are ready to install the print cartridge in the printer. If the plastic tape has been removed from the print cartridge, do not attempt to reattach it. Reattaching the tape damages the print cartridge. Storing print cartridges When print cartridges are removed from the printer, store them in a print cartridge protector or an airtight plastic container.
HP Deskjet 6500 series printers 8.11 Maintaining the printer body Because the printer ejects ink onto the paper in a fine mist, ink smudges will eventually appear on the printer case and adjacent surfaces. To remove smudges, stains, and/or dried ink from the exterior of the printer, use a soft cloth moistened with water. When cleaning your printer, keep these tips in mind: • Do not clean the interior of the printer. Keep all fluids away from the interior. • Do not use household cleaners or detergent.
HP Deskjet 6500 series printers HP Deskjet 6540-50 series HP Deskjet 6520 series 145
HP Deskjet 6500 series printers 9 Troubleshooting • Printer is not printing • Paper jam • Paper problems • Print quality is poor • Document is misprinted • Photos are not printing correctly • Banners are not printing correctly • Borderless printing problems • Error messages • Printer lights are on or flashing • Document prints slowly • If you continue to have problems 9.1 Printer is not printing Verify the following • The printer is connected to the power source. • The cable connections are secure.
HP Deskjet 6500 series printers • When printing, do not use other USB devices that are attached to the hub. Printing to the wrong USB port (HP Deskjet 6540-50 series) If the computer is configured to use both the printer's back USB port and its front USB port , then you might be printing to the wrong port. The computer has two versions of the printer driver: one for the front USB port and one for the back USB port.
HP Deskjet 6500 series printers 3. Remove any paper that is inside the printer by pulling it out from the back of the printer. If you are printing labels, verify that a label did not become detached from the label sheet while passing through the printer. 4. Replace the rear access door. 5. Press the Resume button. Accessories? If the Two-Sided Printing Accessory is attached to the printer, follow these steps to clear a paper jam from the Two-Sided Printing Accessory.
HP Deskjet 6500 series printers The printer might print multiple sheets if different paper types are loaded in the printer. For example, photo paper might be mixed with plain paper. Empty the paper tray and load only the paper type that is appropriate for the document that you are printing. Printer will not feed paper Try one or more of the following solutions: • Reduce the number of sheets in the paper tray. • Remove the paper from the tray, then reload the paper. • Use a different type of paper.
HP Deskjet 6500 series printers If the print cartridge is not low on ink, clean the print cartridge. • Verify that a black print cartridge is installed. If the black text and images on your printouts are faded, you might be printing with only the tri-color print cartridge. Insert a black print cartridge, in addition to the tri-color print cartridge, for optimal black print quality. • Verify that the protective piece of plastic tape has been removed from the print cartridges. 1.
HP Deskjet 6500 series printers Note: If you increase the ink volume, move the Dry time slider toward More to avoid smearing the ink. 5. Click OK , and then click OK again. Select a specific paper type 1. Open the Printer Properties dialog box. 2. Click the Paper/Quality tab. 3. In the Type is field, select an appropriate paper type. Do not select Automatic. 9.5 Document is misprinted Text and images are misaligned If the text and images on your printouts are misaligned, then align the print cartridges.
HP Deskjet 6500 series printers Document does not reflect the new print settings The printer default settings might differ from the software program print settings. Select the appropriate print settings within the software program. 9.6 Photos are not printing correctly Check the paper tray 1. Place the photo paper in the In tray with the side to be printed on facing down. 2. Slide the paper forward until it stops. 3. Slide the paper guide firmly against the edge of the paper.
HP Deskjet 6500 series printers 8. If colors continue to appear tinted or incorrect, align the print cartridges. Part of the photo is faded Fading occurs on the edges of a photo Verify that the photo paper is not curled. If the photo paper is curled, place the paper in a plastic bag and gently bend it the opposite direction of the curl until the paper lies flat. If the problem persists, then use photo paper that is not curled.
HP Deskjet 6500 series printers Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 9.7 Banners are not printing correctly Check the paper tray • Unfold and refold the paper when several sheets feed into the printer at one time. • Confirm that the unattached edge of the banner paper stack is on top and pointing into the printer. • Verify that the correct paper for banner printing is in use.
HP Deskjet 6500 series printers Part of the photo is faded Fading occurs on the edges of a photo Verify that the photo paper is not curled. If the photo paper is curled, place the paper in a plastic bag and gently bend it the opposite direction of the curl until the paper lies flat. If the problem persists, then use photo paper that is not curled. For instructions about preventing photo paper from curling, see the photo paper storage page.
HP Deskjet 6500 series printers Streaks appear in a light portion of a photo If streaks appear in a light portion approximately 64 mm (2.5 inches) from one of the long edges of a photograph, try the following: • Install a photo print cartridge in the printer. • Rotate the image 180 degrees. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. Image is printed at an angle Follow these steps if the image is printed at an angle: 1.
HP Deskjet 6500 series printers Printout has an unwanted border For most photo paper types If the printout has an unwanted border, then try the following solutions:. • Align the print cartridges • Open the Printer Properties dialog box, click the Paper/Quality tab, and verify that the selected paper size matches both the paper size that the photo is formatted for and the size of the paper that loaded in the printer.
HP Deskjet 6500 series printers Ink smears Use an HP photo paper. Verify that the photo paper is not curled. If the photo paper is curled, place the paper in a plastic bag and gently bend it the opposite direction of the curl until the paper lies flat. If the problem persists, then use photo paper that is not curled. If the paper is not curled, then follow these steps: 1. Open the Printer Properties dialog box. 2. Click the Basic tab, and then click the Advanced features button.
HP Deskjet 6500 series printers 9.9 Error messages Out of paper message If the In tray or optional lower tray contains paper 1. Verify the following: • There is sufficient paper in the paper tray (at least ten sheets). • The paper tray is not overly full. • The paper stack is touching the back of the paper tray. 2. Slide the paper guides so that they fit firmly against the edges of the paper. 3. Press the Resume button to continue printing. If the In tray or optional lower tray is empty 1.
HP Deskjet 6500 series printers The computer has two version of the printer driver, one for the front USB port and one for the back USB port. If you are connected to the printer's back USB port but select the printer driver that is associated with the front USB port, the printer will not print. Click File , and then click Print to open the Print dialog box. The Print dialog box displays two versions of the printer driver. Select the version that is associated with the port to which you are printing. 9.
HP Deskjet 6500 series printers Print cartridge status light is on or flashing The HP Deskjet 6540-50 series printer has two print cartridge status lights. The left light corresponds to the left print cartridge, and the right light corresponds to the right print cartridge. The HP Deskjet 6520 series printer has a single print cartridge status light for both print cartridges. HP Deskjet 6520 series only Look for an error message on the computer monitor.
HP Deskjet 6500 series printers 1. Press the Power button to turn off the printer, then press the Power button to restart the printer. Proceed to step 2 if the lights continue to flash. 2. Press the Power button to turn off the printer. 3. Disconnect the printer power cord from the electrical outlet. 4. Reconnect the printer power cord to the electrical outlet. 5. Press the Power button to turn on the printer.
HP Deskjet 6500 series printers Printer driver is outdated An outdated printer driver might be installed. For information about updating the printer driver, visit the HP Web site www.hp.com/ support. Computer does not meet system requirements If your computer does not have enough RAM or does not have a large amount of free space on the hard drive, the printer processing time will be longer. 1. Verify that the computer hard disk space, RAM, and processor speed meet the system requirements.
HP Deskjet 6500 series printers 10 Optional accessories The following optional accessories are available to be used with your HP printer. Optional Two-Sided Printing Accessory 250-Sheet Plain Paper Tray Auto Two-Sided Print Accessory with Small Paper Tray HP Jetdirect print servers • HP Jetdirect 175x • HP Jetdirect 310x • HP Jetdirect 380x If an accessory is not included with your printer, it can be purchased separately from an authorized HP dealer.
HP Deskjet 6500 series printers • Create professional-looking brochures, reports, newsletters, and other special items. If the duplexer is not packaged with your printer, it can be purchased separately from an authorized HP dealer. Note: The duplexer is not available in all countries/regions. The duplexer only supports certain paper types. For a list of supported paper types, see the documentation that came with the duplexer. 10.1.
HP Deskjet 6500 series printers Note: Do not press the buttons on either side of the duplexer when installing it in the printer. Use the buttons only when removing the duplexer from the printer. 10.1.2 Enabling the duplexer Follow these step to enable the duplexer: 1. Open the printer Toolbox. 2. Click the Configuration tab. 3. Click Automatic Two-Sided Printing Module , and then click Apply. 4. Click OK in the confirmation box that appears. 5. Click the X in the upper-right corner to close the screen.
HP Deskjet 6500 series printers The two-sided printing accessories only support certain paper types. For a list of supported paper types, see the specifications for either the Automatic Two-Sided Printing Accessory or the Auto Two-Sided Print Accessory with Small Paper Tray. If a two-sided printing accessory is not attached to the printer or you are printing on an unsupported paper type, use manual two-sided printing. Guidelines Do not exceed the In-tray capacity: up to 150 sheets.
HP Deskjet 6500 series printers After the first side of the page is printed, the printer pauses while the ink dries. When the ink is dry, the paper is pulled back into the duplexer and the reverse side of the page is printed. Note: Do not remove the paper from the printer until both sides of the page have been printed. 10.1.4 Automatic two-sided printing problems Paper jam occurs inside the Automatic Two-Sided Printing Accessory Paper jam Follow these steps to remove a paper jam from the duplexer. 1.
HP Deskjet 6500 series printers 5. Remove any paper from inside the duplexer. 6. Close the duplexer, and then re-attach the duplexer to the printer. Option for two-sided printing cannot be selected The printer driver cannot sense the duplexer until a print job is sent to the printer. Print a single sided document, and then print the two-sided document. The option for using the duplexer will appear in the printer software.
HP Deskjet 6500 series printers If the media type or size is not supported by the duplexer, you can print the document by using the manual two-sided printing instructions. Note: Do not try to print a two-sided document on single-sided paper, such as single-sided photo paper. Binding margin is in the wrong place 1. Open the Printer Properties dialog box. 2. Click the Finishing tab. 3. Verify that the following conditions exist: • Flip pages up is not selected for binding along the side (book binding).
HP Deskjet 6500 series printers Media sizes Size range: 81 x 117 mm to 216 x 297 mm (3.2 x 4.6 in to 8.5 x 11 in) Paper: • U.S. Letter: 216 x 279 (8.5 x 11 in) • Executive: 184 x 267 mm (7.25 x 10.5 in) • A4: 210 x 297 mm • A5: 148 x 210 mm • B5: 182 x 257 mm Cards: • 127 x 203 mm (5 x 8 in) • 102 x 152 mm (4 x 6 in) • A6: 105 x 148.5 mm • Hagaki: 100 x 148 mm • L size: 89 x 127 mm 10.1.
HP Deskjet 6500 series printers HP Deskjet 6540-50 series HP Deskjet 6520 series 10.2 250-Sheet Plain Paper Tray Accessory The 250-Sheet Plain Paper Tray Accessory expands the paper capacity of your printer to 400 sheets. It is useful for high-volume printing and for occasions when you want to use the In tray for special media such as letterhead paper, but still have plain paper readily available.
HP Deskjet 6500 series printers 4. Gently place the printer on top of the paper tray. 10.2.2 Loading the 250-Sheet Plain Paper Tray Accessory Two parts The 250-Sheet Plain Paper Tray Accessory has two parts. 1. Base 2. Lower tray The lower tray has three size adjusters.
HP Deskjet 6500 series printers 1. Paper-width guide 2. Paper-width fence 3. Paper-length guide Note: When changing the paper size in the paper tray, you must set all three paper guides. Setting the paper size When changing the paper size in the paper tray, all three paper guides must be set to the correct setting. Follow these steps to set the paper size: 1. Remove the lower tray from the base. 2. Slide the paper-width guide until the arrow is even with the correct setting.
HP Deskjet 6500 series printers 1. Align the arrows Note: To print on legal-sized paper, set the paper-width guide to LTR . 3. Set the paper-width fence by carefully inserting it into the appropriate slots. 1. Tilt the fence forward. 2. Insert the fence into the appropriate slots 3. Tilt the fence back until it locks into place Note: To print on legal-sized paper, set the paper-width fence to LTR . 4. Set the paper-length guide by pulling it until the arrow lines up with the paper size.
HP Deskjet 6500 series printers 1. Align the arrows Note: To print on legal-sized paper, pull the paper-length guide all the way out. Loading paper Follow these steps to load paper: 1. Remove the lower tray from the base. 2. Verify that all three paper guides are set to the correct setting. 3. Insert the paper into the lower tray. 4. Insert the lower tray in the base until it locks into place.
HP Deskjet 6500 series printers 10.2.3 Printing a different first page with the 250-Sheet Plain Paper Tray Accessory Guidelines The 250-Sheet Plain Paper Tray Accessory is not included with your printer, but can be purchased separately from an authorized HP dealer. The accessory is not available in all countries/regions. Load paper 1. Load the paper for the body of the document in the 250-Sheet Plain Paper Tray Accessory. 2. Load the paper for the first page in the In tray.
HP Deskjet 6500 series printers 5. Select the paper type and paper size for the first page. 6. Click Upper in the Source is box. 7. Click Other pages. 8. Click Lower in the Source is box. 9. Click the paper type for the other pages in the Type is drop-down list. Do not select Automatic. 10. Select any other print settings that you want, and then click OK. Do not print the document in reverse order. 10.2.4 250-Sheet Plain Paper Tray Accessory specifications Dimensions 448 mm (17.64 in) wide x 65 mm (2.
HP Deskjet 6500 series printers Media weight Letter/A4 paper: 60 to 105 g/m2 (16 to 28 lbs) Media sizes US Letter: 216 x 279 mm (8.5 x 11 in) Executive: 184 x 267 mm (7.25 x 10.5 in) A4: 210 x 297 mm A5: 148 x 210 mm B5: 182 x 257 mm 10.3 Auto Two-Sided Print Accessory with Small Paper Tray The Auto Two-Sided Print Accessory with Small Paper Tray is a hardware device that contains a rear tray for small media and a duplexer for two-sided printing on both full-size and small media.
HP Deskjet 6500 series printers 10.3.1 Installing the Auto Two-Sided Print Accessory with Small Paper Tray Use these steps to install the Auto Two-Sided Print Accessory with Small Paper Tray: 1. Push the two latch handles on the printer rear access door toward each other, and then remove the door. Do not discard the rear access door. In order to print, the accessory or the rear access door must be attached to the printer. 2.
HP Deskjet 6500 series printers • When printing a large number of cards, remove the printed material from the printer's Out tray about halfway through the print job. • Do not exceed the maximum capacity for the rear tray: 100 cards. Preparing to print 1. Slide the paper-width guide to the left. 2. Pull the paper lever forward and insert the cards. The address side of the cards should face outward. 3. Release the paper lever. 4. Slide the paper-width guide against the edge of the cards. Printing 1.
HP Deskjet 6500 series printers • Paper Size : The appropriate paper size • Paper Type : Plain paper • Paper Source : Rear tray • Select any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 10.3.3 Small photos Guidelines • For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge.
HP Deskjet 6500 series printers 3. Release the paper lever. 4. Slide the paper-width guide against the edge of the photo paper. Printing 1. Open the Printer Properties dialog box. 2.
HP Deskjet 6500 series printers • Advanced color settings • Color management • Grayscale quality 4. Click OK to print the photographs. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 10.3.
HP Deskjet 6500 series printers Printing 1. Open the Printer Properties dialog box. 2. Click the Paper/Quality tab, and then specify the following print settings: • Size is : The appropriate envelope size • Type is : The appropriate paper type • Source is : Rear tray 3. Select any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 10.3.
HP Deskjet 6500 series printers 3. Remove any paper that is inside the printer. 4. Lift the back lever on the accessory, and then unhook the Small Paper Tray 5. Tilt the Small Paper Tray forward and open the lower door of the accessory.
HP Deskjet 6500 series printers 1. Tilt the Small Paper Tray 2. Open the lower door 6. Remove any paper that is inside the accessory. 7. Close the accessory, and then secure the back lever to close the accessory. 8. Re-attach the accessory to the printer. Option for two-sided printing cannot be selected The printer driver cannot sense the duplexer until a print job is sent to the printer. Print a single sided document, and then print the two-sided document.
HP Deskjet 6500 series printers For more information, see two-sided printing. Only one side of the page prints when the two-sided printing option is enabled Verify that the following conditions exist: • The correct print options are set in both the printer software and the software program that you are using. • The photo paper is not curled, if you are printing on two-sided photo paper. Photo paper should be flat before printing. See storing and handling photo paper for more information.
HP Deskjet 6500 series printers • Size range: • Width: 81.3 to 106 mm (3.2 to 4.17 in) • Length: 116.8 to 304.8 mm (4.6 to 12 in) • Cards: • 10x15 cm, 10x15 cm with tab • 4x6 in, 4x6 in with tab • A6, 105x148 mm • Index card, 4x6 in. • L, 89x127 mm • Photo paper: • 10x15 cm, 10x15 cm with tab • 4x6 in, 4x6 in. with tab • A6, 105x148 mm • L, 89x127 mm, L, 89x127 mm with tab • Panoramic 4x10 in, 4x11 in, 4x12 in • Envelopes: • No. 10 Envelope, 4.12x9.5 in • Japanese envelope No.
HP Deskjet 6500 series printers 11 Supplies • Paper • USB cables • Accessories • Print cartridges Note: The availability of supplies and accessories varies by country/region. 11.1 Paper This list is subject to change. Go to the HP Web site for an updated list. Note: The availability of supplies varies by country/region.
HP Deskjet 6500 series printers HP Tri-Fold Brochure Paper, Matte Q5543A Letter, 100 sheets HP Premium Inkjet Transparency Film C3828A Letter, 20 sheets C3834A Letter, 50 sheets C3832A A4, 20 sheets C3835A A4, 50 sheets HP Premium Plus Photo Paper, Glossy Q2502A 4x6 in, 60 sheets (U.S.) Q2502AC 4x6 in, 60 sheets (Canada) Q2503A 10x15 cm, 20 sheets (Europe) Q2504A 10x15 cm, 20 sheets (Asia Pacific) C6831A Letter, 20 sheets (U.S.) Q1785A Letter, 50 sheets (U.S.) Q5493A Letter, 100 sheets (U.S.
HP Deskjet 6500 series printers Q1935A 10x15 cm, 20 sheets (Japan) HP Premium Plus Photo Paper, Matte Q2506A 4x6 in, 60 sheets (U.S.) Q2507A 10x15 cm, 20 sheets (Europe) Q2508A 10x15 cm, 60 sheets (Europe) C6950A Letter 20 sheets (U.S.) Q5450A Letter, 50 sheets (U.S.
HP Deskjet 6500 series printers Q5494A Letter, 100 sheets (U.S.) Q5447A Letter, 120 sheets (U.S.) C6039AC Letter, 15 sheets (Canada) C6979AC Letter, 50 sheets (Canada) Q2519A A4, 20 sheets (Europe) C7040A A4, 50 sheets (Europe) HP Premium Photo Paper, Glossy (with tear-off tab) Q1988A 4x6 in, 20 sheets (U.S.) Q1989A 4x6 in, 60 sheets (U.S.) Q1990A 4x6 in, 100 sheets (U.S.
HP Deskjet 6500 series printers Q5510A Letter, 50 sheets (U.S.) HP Advanced Photo Paper, Glossy (with tear-off tab) Q5508A 4x6 in, 20 sheets (U.S.) Q5509A 4x6 in, 60 sheets (U.S.) HP Matte Greeting Cards, White, Quarter-Fold C6042A A4, 20 sheets (Europe) HP Matte Greeting Cards, White, Half-Fold C7018A Letter, 20 sheets (U.S.) HP Photo Greeting Cards, Half-Fold C6044A Letter, 10 sheets (U.S.
HP Deskjet 6500 series printers C7917A A4, 12 sheets (Japan) HP Iron-On Transfers for Dark Fabric C1974A 6 sheets HP Banner Paper C1820A Letter, 100 sheets (U.S.) C1821A A4, 100 sheets (Europe) HP Matte Photo and Project Paper Q5499A Letter, 50 sets HP Glossy CD/DVD Labels Q5501A 25 sets HP Matte CD/DVD Labels Q5500A 25 sets 11.2 USB cables Note: The availability of supplies varies by country/region. C6518A HP USB A-B 2M cable 11.
HP Deskjet 6500 series printers 250-Sheet Plain Paper Tray Accessory Q3447A 250-Sheet Plain Paper Tray Accessory 196
HP Deskjet 6500 series printers 12 Specifications • Printer specifications • Environmental statement • Print cartridge recovery 12.1 Printer specifications See the reference guide that came with your printer for complete printer specifications, including the following information: • Types, sizes, and weights of paper and other printing media that can be used with your printer • Print speeds and resolutions • Power requirements 12.
HP Deskjet 6500 series printers Printer packaging: The packaging materials for this printer have been selected to provide maximum protection for the least cost possible, while attempting to minimize environmental impact and facilitate recycling. The rugged design of the HP Deskjet printer assists in minimizing both packaging materials and damage rates. Plastic parts: All major plastics and plastic parts are marked according to international standards.
HP Deskjet 6500 series printers 12.3 Print cartridge recovery Customers interested in recycling their genuine HP print cartridges can participate in HP's Planet Partner's Program for inkjet cartridges. HP offers this program in more countries/regions than any other inkjet cartridge manufacturer in the world. This program is provided as a free service to HP customers as an environmentally sound solution for these products at end-of-life.
HP Deskjet 6500 series printers 13 Notices • Notices and acknowledgements • Terms and conventions 13.1 Notices and acknowledgements Hewlett-Packard company notices The information contained in this document is subject to change without notice. All rights reserved. Reproduction, adaptation, or translation of this material is prohibited without prior written permission of Hewlett-Packard, except as allowed under copyright laws.
HP Deskjet 6500 series printers Caution: Do not touch the print cartridge ink nozzles or copper contacts. Touching these parts will result in clogs, ink failure, and bad electrical connections. A Warning indicates possible harm to you or to others. For example: Warning: Keep both new and used print cartridges out of the reach of children. A Note indicates that additional information is provided. For example: Note: For great results use HP products.