Information Management Technology Library ™ PS TEXT EDIT and PS TEXT FORMAT User’s Guide Part Number 058060 Tandem Computers Incorporated
Document History Edition Part Number Product Version OS Version First Edition 84084 GUARDIAN 90 C00 November 1987 GUARDIAN 90 C00 GUARDIAN 90 C00 April 1991 GUARDIAN 90 C00 Second Edition 058060 Note PS TEXT EDIT C00 PS TEXT FORMAT C00 PS TEXT EDIT C00 PS TEXT FORMAT C00 Date The second edition of this manual was reformatted in April 1991; no changes were made to the manual’s content at that time. New editions incorporate any updates issued since the previous edition.
Contents Preface Section 1 xix Creating a Simple Document Overview 1-1 Starting TEDIT 1-2 If You Want to Create the File 1-3 If You Do Not Want to Create the File 1-3 Highlight: Where You Store Your Documents Using the Status Line 1-4 1-6 Putting Text in the New File 1-7 Going to the HOME Location 1-8 Moving Forward and Backward 1-8 Moving Left, Right, Up, and Down 1-8 Returning to Start a New Line 1-8 Inserting Characters 1-9 Deleting Characters 1-10 Deleting and Inserting Lines 1-11 Highlight: .
Contents Section 2 Revising a Simple Document Overview 2-1 Reopening the File 2-3 Inserting Lines and Characters 2-4 Moving a Line and a Sentence 2-6 Moving a Line 2-6 Highlight: How TEDIT Moves Text 2-8 Moving a Sentence 2-10 Locating the New Position for the Sentence Retrieving the Sentence 2-12 2-11 Moving Words 2-13 Highlight: Giving Written Commands 2-15 Using Function Keys Along With a Written Command Breaking a Line 2-18 Replacing Words and Inserting Text Deleting a Sentence 2-19 2-20
Contents Section 3 Customizing TEDIT for a Columned List Overview 3-1 Creating a New File 3-1 Typing in Columns 3-2 Using the Ruler to Determine Column Widths 3-2 Setting the Tab Stops 3-3 Highlight: The Options Part of the Profile 3-3 Tabbing to the Stops and Typing the Agenda 3-6 Moving and Copying Text 3-8 Moving Names Into Alphabetical Order Emptying the Scratchpad 3-9 Copying 3-10 3-8 Highlight: Knowing All the Available Functions Making Words Uppercase Without Retyping Saving and Using the Pro
Contents Section 4 Advanced Editing Features Overview 4-1 Transferring Text to the New File 4-1 Creating the File 4-2 Opening a Second Window 4-2 Copying a Paragraph From One Window to Another Closing the Second Window 4-5 Setting Up the Profile 4-6 Setting Line Width and Tabs 4-7 Adjusting Line Width as You Type 4-8 Highlight: The Function-Keys Part of the Profile Saving the Profile 4-11 4-9 Editing the Document 4-12 Inserting Six Blank Lines With One Command 4-13 Highlight: Changing the Size of a Pa
Contents Section 5 Creating an Oversized Table Overview 5-1 Transferring Text to the New File 5-2 Creating the File 5-2 Three Ways to Open the Second Window 5-2 Copying a Region From One Window to Another Closing the Second Window 5-7 5-4 Changing the Agenda Into a Table 5-9 Establishing Row Headings 5-10 Putting Two Columns Into One 5-10 Moving a Column 5-11 Highlight: Setting Up Function Keys to Move Columns 5-12 Reversing Lines and Realphabetizing 5-15 Giving a Series of Commands in One Step 5-17 H
Contents Section 6 Working With Larger Files Overview 6-1 Combining Files 6-2 Highlight: Turning Off Auto Word Wrap When Using RETRIEVE Finding and Moving Large Blocks of Text 6-5 Using Section Markers 6-5 Determining the Section Marker 6-5 Marking the Sections 6-6 Moving a Section 6-7 Using Line and Column Numbers 6-9 Displaying All the Line Numbers 6-9 Displaying Individual Lines by Number 6-11 Displaying Columns by Number 6-11 Renumbering Lines 6-12 Highlight: Renumbering and Compressing Files for
Contents Section 7 Introduction to TFORM Overview 7-1 What is a Formatter? 7-2 What TFORM Can Do for You 7-4 Entering TFORM Commands 7-5 The Backslash 7-5 The Command Name 7-5 Qualifiers and Options 7-6 Command Shortcuts 7-7 Default Settings 7-7 Getting Help Summary Section 8 7-9 7-11 Designing the Page Layout Overview 8-1 Using Page Layout Commands Changing the Paper Size 8-3 8-4 Setting New Margins 8-7 Entering the Value for Margins 8-7 Using Relative Margin Settings 8-11 Determining Spac
Contents Handling Page Breaks 8-23 Starting a New Page 8-23 Starting on the Next Even or Odd Page Keeping Lines Together 8-27 Splitting Paragraphs 8-29 Summary Section 9 8-24 8-30 Adjusting the Text Overview 9-1 How TFORM Works with Your Edited Text 9-2 Joining Text 9-4 Turning Joining On and Off 9-6 Hints on Using Joining 9-8 When Joining Should Be On 9-8 When Joining Should Be Off 9-9 Justifying Text 9-10 Turning Justification On and Off 9-10 Using Joining and Justification Together 9-12 Indent
Contents Section 10 Adding Headers and Footers Overview 10-1 Entering Titles 10-3 Changing Titles 10-8 Including Page Numbers, Date, and Time Displaying Page Numbers 10-10 Displaying the Date 10-12 Displaying the Time 10-14 Using Multiple Headers and Footers 10-10 10-16 Putting Headers and Footers on Specific Pages 10-18 Printing on Even and Odd Pages 10-18 Printing on the First Page 10-24 Printing on the Current Page 10-24 Printing After a Specified Page Number 10-24 Setting Margins for Headers a
Contents Making Lists 11-7 Starting the List 11-7 Entering Items in a List Ending the List 11-8 Nesting Lists 11-8 Drawing Boxes 11-8 11-10 Defining Levels in Your Document 11-12 Entering Level Headings 11-12 Printing Level Headings 11-13 Generating a Table of Contents 11-17 Producing Form Letters 11-19 Creating the Body of the Letter 11-21 Creating the Variables File 11-22 Entering the Address 11-23 Printing Form Letters 11-24 Adding Comments to a File Summary 11-27 11-28 Section 12 Printing Your
Contents Appendix A Command and Function Key Equivalents Command and Function Key Equivalents A-1 Glossary Glossary-1 Index Figures Index-1 Figure 1-1. Storing Your Documents 1-5 Figure 1-2. Using Shifted and Unshifted Function Keys Figure 2-1. Editing a Simple Memo 2-2 Figure 2-2. Using the Scratchpad to Move Text 2-9/10 Figure 3-1. The Options Part of the Profile (Page 1) Figure 3-2. Editing the Agenda 1-14 3-4 3-7 Figure 4-1. The Function-Keys Part of the Profile (Page 1) Figure 4-2.
Contents Figure 8-4. Setting Margins 8-9 Figure 8-5. Printed Documents Using Different Margin Settings Figure 8-6. Using Relative Margin Settings 8-12 Figure 8-7. Printed Document Using Relative Margin Settings Figure 8-8. Setting Line Spacing 8-10 8-13 8-15 Figure 8-9. Printed Document Using Different Spacings Figure 8-10. Setting Sentence Spacing 8-15 8-18 Figure 8-11. Printed Document Using Different Sentence Spacings Figure 8-12. Setting the Paragraph Gap 8-21 Figure 8-13.
Contents Figure 9-10. Printed Documents Showing Indented Paragraphs Figure 9-11. Indenting Commands in the Edit File 9-18 Figure 9-12. Unexpected Indentation in the Printed Document Figure 9-13. Indenting Text 9-18 9-20 Figure 9-14. Indented Text in a Printed Document 9-21 Figure 9-15. Using Relative Values to Indent Text 9-22 Figure 9-16. Nested Indentation in a Printed Document Figure 9-17. Centering Text 9-15 9-23 9-25 Figure 9-18. Centered Text in a Printed Document Figure 9-19.
Contents Figure 10-10. Displaying the Time in a Header or Footer Figure 10-11. Using Multiple Headers and Footers 10-15 10-17 Figure 10-12. Printed Multiple Headers and Footers 10-17 Figure 10-13. Entering Alternating Headers and Footers 10-21 Figure 10-14. Displaying Alternating Headers and Footers Figure 10-15. Changing Header Margins 10-22/23 10-26 Figure 10-16. Displaying Different Header and Text Margins Figure 10-17. Changing the Header Gap 10-27 Figure 10-18.
Contents Figure 11-13. Printed Table of Contents 11-18 Figure 11-14. How TFORM Produces Form Letters Figure 11-15. The Body File for a Form Letter 11-21 Figure 11-16. The List File for a Form Letter Figure 11-17. Printed Form Letters Figure 12-1. Offsetting the Text 11-23 11-26 12-8 Figure 12-2. Entering Print Offset Commands Figure 12-3. The Shifted Text 11-20 12-9 12-10 Tables Table 7-1. TFORM Units of Measurement 7-6 Table 7-2. TFORM Default Settings 7-8 Table 8-1.
Contents xviii 058060 Tandem Computers Incorporated
Preface What is PS TEXT EDIT (TEDIT) is a full-screen editing program that allows you to PS TEXT EDIT? create a document and store it on the computer. You store the document in a file, which is a particular space that exists in the computer’s memory and is physically located on a disk. TEDIT is a full-screen (or block mode) editor; with this kind of editor, you can change text anywhere on the screen at any time. You can use the editor to enter, modify, delete, and rearrange text easily.
Preface Part One: Using PS TEXT EDIT Part One of this manual is designed to give you hands-on experience in using most of the features of TEDIT. You start with the easiest, most straightforward, and most commonly used functions and progress to the more complex functions. In this way, you develop your understanding of a concept at the time you need it to make use of a given feature. Each feature is illustrated with detailed examples showing how you communicate with TEDIT and how TEDIT responds.
Preface How to Use This Manual Part One: Using PS TEXT EDIT The Table of Contents, the Glossary, and the Index contain entries for both Part One, “Using PS TEXT EDIT” and Part Two, “Using PS TEXT FORMAT.” Use the Table of Contents and the Index to locate sections or pages that discuss specific functions. Refer to the tab dividers for lists of the functions covered in each section or read the overview or summary of each section for a reminder of what that section contains.
Preface In Section 5 you create a tabular expense form, using the agenda from Section 2 as the rough-draft copy. You get more practice with windows for transferring text between files, learn more advanced customizing features, and work with a file that is both longer and wider than one screen. In Section 6 you put the form letter, the agenda, and the tabular expense form into a single file, which simulates how you would distribute the material to the budget meeting attendees.
Preface Part Two: Using PS TEXT FORMAT Part Two of this manual serves as a quick reference for the most frequently used TFORM commands. Each formatting task is explained through the use of several examples chosen to reflect the options available for the TFORM commands. You aren’t expected to try out every example. Instead, find the example that meets your needs and enter that command in your text file.
Preface Who Should Use This The PS TEXT EDIT and PS TEXT FORMAT User’s Guide is for you if you are Manual a person who uses and produces information as part of your job. You do not need to have a technical background, be very familiar with computers, or have used a text editor or a text formatter before. The User’s Guide is directed toward those who can spend more time and who want to learn TEDIT or TFORM in more depth than those who just want the basic overviews provided in the Quick Starts.
Preface The PS TEXT EDIT Independent Study Program is a self-paced approach to learning the default TEDIT functions assigned to the sixteen function keys on the Tandem 6530 terminal. The ISP is accompanied by audio/video cassettes and includes exercises to facilitate learning the features and capabilities of TEDIT. The TEDIT Online Help can function as an online user’s guide. It has information for new users of TEDIT about how to create a file, put text in it, and manipulate the text.
1 Creating a Simple Document Overview PS TEXT EDIT (TEDIT) is an editing program that allows you to create a document and store it on the computer. Each document can be stored in its own file. You can use TEDIT on a file that already exists or you can have TEDIT create a new file. In this section you will learn how to: Start TEDIT and create a new file. Put text in the file. Use your terminal’s function keys. Use TEDIT function keys. Ask TEDIT for help. Exit from the file.
Creating a Simple Document Starting TEDIT Starting TEDIT Before you begin, be sure the following conditions are met: 1. You are logged on to your terminal. 2. You have a template that tells you what each of the function keys on your terminal does. Tandem makes a template that fits your terminal. Check with your TEDIT contact to make sure you get a template that identifies the function keys you are using.
Creating a Simple Document If You Do Not Want to Create the File Your screen may blink once or twice. Then you see the following line at the top of the screen: The default volume $MYVOL.MYSVOL.MEMO doesn't exist.
Creating a Simple Document Where You Store Your Documents If you want to leave TEDIT, hold down the CTRL key and type Y. EOF! appears at the cursor position (EOF stands for end of file), and TEDIT returns you to the command interpreter. If you want to change the name of the file or the volume or the subvolume, type the new name after the word “File:” and press RETURN . TEDIT again shows you the file name and asks you if it is OK to create it. If you want the file, type Y and press RETURN .
Creating a Simple Document Where You Store Your Documents Figure 1-1.
Creating a Simple Document Using the Status Line Using the Status Line When you first create a new file, your screen looks like the following example. The status line at the bottom of the screen gives you information about your file. Most of the information on the status line is discussed in later sections. For now just notice that TEDIT displays the name of the file you are in. The file name The volume 1) $MYVOL.MYSVOL.
Creating a Simple Document Putting Text in the New File Putting Text in the New File Notice that the cursor is positioned at the top left corner of the screen. Now you can start to enter text. Type the lines in the following example exactly the way you see them. When you get to the end of each line, press RETURN . Don’t worry about making mistakes. You’ll learn easy ways to correct them as you go along. TO: All dept heads FROM: The Publisher The quarterly budgeting meeting has been scheduled for March 15.
Creating a Simple Document Going to the HOME Location Going to the HOME Location Moving Forward and Backward Use the HOME key to move the cursor to the top left corner of the screen. You can move forward or backward with the SPACE bar and the BACKSPACE key or with the arrow keys. The SPACE bar moves the cursor to the right by inserting a blank character each time you press it. You continue to insert blanks as long as you press on the SPACE bar.
Creating a Simple Document Inserting Characters Inserting Characters Now you can go back to the heading of the memo and change it by inserting some text. The heading currently looks like this: Put the cursor here and press CHAR INS . TO: All dept heads FROM: The Publisher To insert an extra space after the colon in each line of the heading, follow these steps: 1. Position the cursor on the space after the colon. 2. Press the CHAR INS key.
Creating a Simple Document Deleting Characters Another way to insert several characters in one place is to use the plus the CHAR INS key. Try this: SHIFT key 1. Put the cursor on the “T” of “The Publisher.” 2. Hold down the SHIFT key and press CHAR INS . If you are using a Tandem 6530 terminal, notice that a light on the top right of the keyboard (labeled INSERT MODE) lights up. 3. Now type “Office of “ and notice how the words to the right of the cursor move over as you type. 4.
Creating a Simple Document Deleting and Inserting Lines 4. Another way to delete characters is to press SHIFT CHAR INS , put the cursor at the end of the phrase you want to delete, and press the BACKSPACE key. Try it now. Position the cursor after the word “tracking”—on the “a” in the word “and.” Hold down the SHIFT key and press CHAR INS .
Creating a Simple Document Deleting and Inserting Lines See the next two examples. The first one shows where to place the cursor. The second one shows how the screen looks after TEDIT deletes the line. The cursor stays in the same position and all the text moves up by one line, deleting the line where the cursor was. You delete a blank line and a line containing characters in the same way. To insert a line, put the cursor anywhere on a line and press LINE INS .
Creating a Simple Document Using TEDIT Function Keys On the blank line you inserted, type the sentence you see in the next example. TO: All department heads FROM: Office of the Publisher Type this sentence on the blank line. The quarterly budgeting meeting has been scheduled for March 15. Your attendance is required. Please be prepared with the actual expenses for the last two quarters, and requests for next quarter. Meet in the conference room at 8 A.M. Don't be late! J.
Creating a Simple Document Using TEDIT Function Keys In particular, notice the key labeled *C (called star C). When you press this key, TEDIT displays a highlighted line at the top of the screen where you can type commands or ask for help. After you type the command, press *C again to have TEDIT perform the command. Using *C and typing a command works the same way as pressing a function key labeled with that command. The *C key is discussed in more detail in Section 2. Figure 1-2.
Creating a Simple Document Asking for Help Highlight Asking for Help You can get help from TEDIT about any function that you see named on the function key template, such as *C or CANCEL. You can also get help on functions and topics that are not shown on the template; for example, you can ask for help on COMMANDS or STATUSLINE. Follow these steps to get help from TEDIT: 1. Press the key labeled HELP.
Creating a Simple Document Exiting From the File Exiting From the File Any time you want to get out of the file you are editing, you can simply press the EXIT key. Do it now. If you do not have a key labeled EXIT, skip to the end of this topic and read the “Note.” TEDIT responds with this question at the top of the screen: Do you really want to exit? Respond Y or N: If you don’t want to exit, type N (meaning no) and press *C. On the Tandem 6530 terminal, you can press RETURN instead of *C.
Creating a Simple Document Summary Summary In this section you created a TEDIT file. You learned about the status line, where TEDIT always displays the name of the file you are in. You should now know how to enter text into the file and use some of the function keys on your terminal to move around in the file and to edit it.
2 Revising a Simple Document Overview In Section 2 you revise the document you created in Section 1. The first thing you do is reopen the MEMO file where the document is stored. You learn to use TEDIT function keys to edit the memo and, at the same time, you practice using the terminal keys you already learned.
Revising a Simple Document Overview Figure 2-1. Editing a Simple Memo DATE: March 1 SUBJECT: Budgeting TO: All department heads FROM: Office of the Publisher align The quarterly budgeting meeting has been scheduled for March 15. Your attendance is required. come details of first Please be prepared with the actual expenses for the last two quarters, expenses to date for second quarter, and requests for next quarter. Meet in the your projections third conference room at 8 A.M. Don't be late! J.
Revising a Simple Document Reopening the File Reopening the File Once you have created a file, it is easy to open it again. Make sure you are in the right volume and subvolume. Then, at the command interpreter prompt, type TEDIT followed by the name of the file and press RETURN . See the example. 2> TEDIT MEMO TEDIT gets the file and displays it for you. The cursor is in the top left corner of the screen at the beginning of the text.
Revising a Simple Document Inserting Lines and Characters Inserting Lines and Start editing this memo by adding two more lines to the heading. You Characters learned how to insert lines by using the LINE INS key in Section 1. In this section you will use TEDIT function keys to do the same thing. Follow these steps: 1. If it is not already there, put the cursor in the HOME position. 2. Look at the template and find the key labeled LINE. Press it.
Revising a Simple Document Inserting Lines and Characters 4. Use LINE plus INSERT to insert two blank lines. To insert another line, press INSERT again. You do not need to press LINE again. Your screen should now look like the following example. TO: All department heads FROM: Office of the Publisher The quarterly budgeting meeting has been scheduled for March 15. Your attendance is required. Please be prepared with the actual expenses for the last two quarters, and requests for next quarter.
Revising a Simple Document Moving a Line and a Sentence Moving a Line and a Sentence Moving a Line Some of the sentences in the memo seem out of order. Now that you have added two lines to the heading, it looks out of order, too. The next editing task you do is moving lines and sentences around. To move the subject line to the bottom of the heading, follow these steps: 1. Put the cursor anywhere on the subject line.
Revising a Simple Document Moving a Line and a Sentence TEDIT retrieves the subject in the line where the cursor is. 3. Next you tell TEDIT where you want to move the line. Move the cursor to the blank line below “FROM.” 4. Find the key labeled RETRIEVE. Press it. TEDIT retrieves the subject in the line in which the cursor is positioned. DATE: TO: FROM: SUBJECT: March 1 All department heads Office of the Publisher Budgeting The quarterly budgeting meeting has been scheduled for March 15.
Revising a Simple Document How TEDIT Moves Text Highlight How TEDIT Moves Text What happens to the text when TEDIT moves it from one place to another? When you use the MOVE or COPY command, TEDIT puts the text in a temporary holding area called the scratchpad. The text stays on the scratchpad until you use the RETRIEVE command. In fact, a copy of the text stays on the scratchpad until you retrieve it and then replace the contents of the scratchpad with some other text, using MOVE or COPY.
Revising a Simple Document How TEDIT Moves Text Figure 2-2. Using the Scratchpad to Move Text (Page 1 of 2) Step Task 1A: Move line A. Task 1B: Move line B. Appearance of File Appearance of Scratchpad 1. Position the cursor on line A. This is A. This is B. This is C. 2. Press LINE. Press MOVE. This is B. This is C. This is A. 3. Position the cursor where you want to place line A. This is B. This is C. This is A. 4. Press RETRIEVE. This is B. This is C. This is A. This is A. 5.
Revising a Simple Document Moving a Sentence Figure 2-2. Using the Scratchpad to Move Text (Page 2 of 2) Step Task 2: Move lines B and A. Appearance of File Appearance of Scratchpad 1. Position the cursor on line B. This is A. This is B. This is C. 2. Press LINE. Press MOVE. This is A. This is C. This is B. 3. Position the cursor on line A. This is A. This is C. This is B. 4. Press MOVE. This is C. This is B. This is A. 5. Position the cursor where you want to retrieve lines B and A.
Revising a Simple Document Locating the New Position for the Sentence 2. Press the key labeled SENTENCE. Notice the change to the status line. The quarterly budgeting meeting has been scheduled for March 15. Your attendance is required. Please be prepared with the actual expenses for the last two quarters, and requests for next quarter. Meet in the conference room at 8 A.M. Don't be late! Put the cursor here and press SENTENCE. J. 1) sentence 3. Locating the New Position for the Sentence C00.
Revising a Simple Document Retrieving the Sentence Note Retrieving the Sentence On the Tandem 6530 terminal you can move quickly to the end of the line by holding down the CTRL key and pressing RETURN . It works the same way as the TEDIT command, FORWARD EOL. Now you are ready to retrieve the sentence you have on the scratchpad at the cursor location. First, backspace once and space over the period to erase it (you do not want a period here anymore).
Revising a Simple Document Moving Words Moving Words The next step to editing the memo is moving words. You probably do not have a key labeled WORD on your template. To move a word if the text item WORD is not on a function key, you use a written command. You already saw how to EXIT by giving a written command in Section 1. Here you learn how to give a written command in combination with pressing a function key. Here’s how to do it: 1. Look on your template and find the key labeled *C. Press it.
Revising a Simple Document Moving Words 3. Press *C again. The response line disappears and WORD appears on the status line at the bottom of the screen exactly as if you had used a function key to give the command. See the following example. DATE: TO: FROM: SUBJECT: March 1 All department heads Office of the Publisher Budgeting The quarterly budgeting meeting has been scheduled for March 15 M Meet in the conference room at 8 A.M. Your attendance is required.
Revising a Simple Document Using Function Keys Along With a Written Command Highlight Giving Written Commands WORD is just one example of a TEDIT function that is not assigned to a function key. TEDIT has many more functions than there are function keys on your terminal. You can use these additional functions to extend your editing capabilities beyond the physical limit of the number of function keys on a terminal. You use these additional functions by giving TEDIT written commands.
Revising a Simple Document Using Function Keys Along With a Written Command Now, follow these steps: 1. Make sure that WORD is still on the status line. If it is not, reread the previous steps under the heading, “Moving Words.” Put the cursor at the beginning of the word “Meet.” Putting the cursor here tells TEDIT that you want to take action on this word. Look at the following example. The quarterly budgeting meeting has been scheduled for March 15 M Meet in the conference room at 8 A.M.
Revising a Simple Document Using Function Keys Along With a Written Command 1 Retrieved the four words here. 2 Added a period here. 5. Press RETRIEVE. All four words are retrieved together at the cursor position. 6. Now press EOL and then press FORWARD to move the cursor to the end of the line and put a period on the sentence. By the way, you can use EOL and FORWARD (or CTRL and RETURN or EOL and BACKWARD to move forward or backward along the ends of the lines.
Revising a Simple Document Breaking a Line Breaking a Line Now that you have finished editing the first sentence, go on to the third sentence. Refer to the hand-edited memo in Figure 2-1 to recall the changes needed in the sentence. First, you want to insert the phrase “details of” before “the actual expenses,” but there is not enough room on the line.
Revising a Simple Document Replacing Words and Inserting Text Replacing Words and Inserting Text Follow these steps and look at the example to continue editing the third sentence in the memo. 1. Using the arrow keys, position the cursor on the word “be” in the fourth line. 2. Press CHAR INS twice. Type “come” in the space, typing over “be” and the two blank spaces you inserted. 3. Using the arrow keys, move to the last “the” in the next line.
Revising a Simple Document Deleting a Sentence Deleting a Sentence Finish editing the body of the memo by deleting the last sentence. You have learned several ways to delete. However, as long as you have the item SENTENCE on the status line, it is quite efficient to simply use the DELETE command in conjunction with SENTENCE. Highlight 1. If you do not have the item SENTENCE on the status line, press the SENTENCE key. 2. Press the FORWARD key to move to the beginning of the sentence. 3.
Revising a Simple Document Adjusting the Line Width If you want to change from a persistent item to a persistent command, you must cancel the item that appears on the status line. You cancel the persistent item or command by pressing the function key labeled CANCEL; pressing CANCEL also clears the persistent word from the status line. Now if you want to give another command, simply press the function keys for that command.
Revising a Simple Document Adjusting the Line Width 3. Press ALIGN. TEDIT aligns all the lines in the paragraph to a width of 70 characters or less. See the following example. The quarterly budgeting meeting has been scheduled for March 15 at 8 A.M. in the conference room. Your attendance is required. Please come prepared with details of the actual expenses for first quarter, expenses to date for second quarter, and your projections for third quarter. J J. 1) $MYVOL.MYSVOL.MEMO .
Revising a Simple Document Undoing Mistakes You Have Made Undoing Mistakes You What if you decide you don’t like a change you just made? How can you Have Made put the text back the way it was without having to retype everything? Look on your template and find the key that is labeled UNDO. Press it. TEDIT reverses the last change you made to the text; in this case, the lines in the paragraph return to their uneven state. Press UNDO again and watch what happens.
Revising a Simple Document Exiting Exiting Now that you have finished editing this memo, you can exit from the file. (Press EXIT, answer Y, and press *C.) You will use this same memo again in Section 4. You may want to print the memo you created. If you have TFORM, you can use it to format and print the memo. TFORM is discussed in Part Two of this manual.
3 Customizing TEDIT for a Columned List Overview In this section you create a list in a three-column format.
Customizing TEDIT for a Columned List Typing in Columns Typing in Columns Using the Ruler to Determine Column Widths Start with the cursor at the top of the screen. Type the word “AGENDA” and press RETURN twice. Now you are ready to type the body of the list, which is set up in three columns. TEDIT has two features that make typing in columns easy: 1) a ruler to determine where you want to position the columns and 2) a way to set tab stops to make your typing quicker.
Customizing TEDIT for a Columned List The Options Part of the Profile Press the RULER key again to make the ruler disappear. (Actually, you could press any function key to make the ruler disappear.) Press RETURN to move to the next line. Press RULER again to determine where to place the two column headings shown in the next example. Type the headings at 10 and 30 as shown. AGENDA 8:00 Presentations by Department Heads name department ....+....10...+....20...+....30...+....40...+....50...+....60...+....70.
Customizing TEDIT for a Columned List The Options Part of the Profile After you change the assignments, you save the new settings in another profile; you can create and save as many profiles as you want. The default profile is always available if you want to use it instead of one of your own. Changing the profile is discussed here under “Setting the Tab Stops.” Saving and reusing the profile is discussed at the end of this section under “Saving and Using the Profile.” Figure 3-1.
Customizing TEDIT for a Columned List The Options Part of the Profile 3. To change the tab stops—which are set at 9, 17, 25, and so on—you simply type the new numbers on top of the old ones. The numbers you type here correspond to the numbers you saw on the ruler; there is a number for each column visible on the screen. Type “10 30” on the tab stops line. Look at the following example. Tab Stops (2-239): 10 30 25 33 41 49 57 65 73 8 4.
Customizing TEDIT for a Columned List Tabbing to the Stops and Typing the Agenda Tabbing to the Stops and Typing the Agenda Now you are ready to type the rest of the agenda. If you have the RETURN function, press RETURN to put the cursor under the first column heading. If not, press the terminal TAB key followed by the TEDIT TAB key. Note that the terminal TAB key does not work with the tab stops set with TEDIT; the terminal TAB key merely moves you to the first column of the next line.
Customizing TEDIT for a Columned List Tabbing to the Stops and Typing the Agenda Look at the agenda in Figure 3-2. In the rest of this section, you will edit the agenda, using TEDIT to do the editing you see done by hand in the figure. Figure 3-2.
Customizing TEDIT for a Columned List Moving and Copying Text Moving and The functions of moving and copying text are very much alike. You use Copying Text MOVE to move the text from one place to another, removing the text from its original position. You use COPY to move text as well, but you still leave a copy of it in the original position. You learned how to move words, lines, and sentences one at a time in the last section.
Customizing TEDIT for a Columned List Emptying the Scratchpad 4. Put the cursor in column 1 of the line that contains Yuen and press RETRIEVE. TEDIT retrieves all the names in the order you put them on the scratchpad.
Customizing TEDIT for a Columned List Copying 3. Copying Press *C again. The response line goes away and everything looks the same as it did before. You do not see anything happen, but the scratchpad has been completely erased. You can use the EMPTYSCRATCHPAD command before you use MOVE or COPY if you do not remember whether there is anything on the scratchpad. Assume that you decide one break during a day of meeting is not enough. You want to put a break in the morning as well as in the afternoon.
Customizing TEDIT for a Columned List Knowing All the Available Functions 4. Press RETRIEVE. The line is retrieved above the line in which the cursor is positioned. The cursor moves up to the new line. Look at the following example. Change the time for the morning break as shown. AGENDA 8:00 1 TEDIT retrieves a copy of the line. 10:00 2 Change the time from 2:45 to 10:00.
Customizing TEDIT for a Columned List Knowing All the Available Functions This is what you see: These text commands are used with the text items. The text items are the objects of the text commands. TEDIT commands listed by function. There are ten more such lists in the next 2 pages (screens). The keys you can press here are NEXTPAGE , PREVPAGE , and EXIT .
Customizing TEDIT for a Columned List Knowing All the Available Functions If you don’t want to see any more information, press EXIT twice. EXIT returns you to your file. Nothing has changed; the file looks the same as it did before you pressed the HELP key. Do it now. If you did not type a topic name on the response line, the following message appears on the status line. 1) You didn't supply required information for the command C00. Don’t worry about the message.
Customizing TEDIT for a Columned List Making Words Uppercase Without Retyping Making Words Now that you have the content of the agenda the way you want it, it is time Uppercase Without to think about its appearance. The agenda would look better if you Retyping capitalized the column headings and added space above them. Move the cursor to the line with the column headings. If you do not still have the text item LINE persisting on the status line, press the LINE key.
Customizing TEDIT for a Columned List Identifying the Profile Saving and Using Now that you have finished editing the agenda, the next step would usually the Profile be to exit from the file. But, you made some changes to the tab stops in the profile that you might want to save. If you save this profile, you can use it again when you edit the agenda or if you create another agenda in the same format. If you do not save the settings, they are permanently erased when you exit from the file.
Customizing TEDIT for a Columned List Saving the Profile Saving the Profile Now you are ready to save the profile. You save it in a special file reserved for profiles in your default volume and subvolume. Follow these steps: 1. Press *C. 2. On the response line type SAVEPROFILE (or simply SA) and press *C again. You see the following display at the top of the screen. Your default subvolume Your default volume Profile Name: Profile File: $MYVOL.MYSUBVOL.
Customizing TEDIT for a Columned List Using the Profile To check that the profile was saved, give the SAVEPROFILE command again or give the USEPROFILE command discussed next. Both commands show you a list of the profiles you have saved. After you have seen the list, you can cancel the SAVEPROFILE or USEPROFILE command, or you can reissue it—TEDIT does not save the profile twice under the same name. Using the Profile When you start a TEDIT session, you automatically use the default profile.
Customizing TEDIT for a Columned List Using the Default Profile Highlight Using the Default Profile To use the default profile, give the USEPROFILE command and fill in the response lines as shown in the following example. Type an asterisk (*) for the profile name. Profile Name: * Profile File: $SYSTEM.SYSTEM.TEDPROFL Type this file name here. To avoid having to type the profile file name every time you want to use the default profile, save the default profile on your own default volume and subvolume.
Customizing TEDIT for a Columned List Summary Summary In this section you created a three-column agenda. You learned about the ruler for determining where to set tab stops. You set the tab stops on the RECONFIGURE OPTIONS screen of your profile. Then you used the TEDIT TAB key to move the cursor to the tab stops you set. You rearranged text with the MOVE command, putting several text items on the scratchpad and then retrieving them in a new order all at the same place.
4 Advanced Editing Features Overview In this section you create a document using the memo you wrote in Section 1 as the rough draft. You use this document (a form letter) to learn some new, more advanced TEDIT features. You also get more practice using features you learned in the previous sections.
Advanced Editing Features Creating the File Creating the File First, create a new file named LETTER. At the command interpreter prompt, type the following and press RETURN : 4> TEDIT LETTER Answer Y when TEDIT asks you if it is OK to create the file and press RETURN . TEDIT creates the new LETTER file and presents you with a blank screen. Opening the Second Window Check the status line to see that you are in the LETTER file. To open a window into the MEMO file, follow these steps: 1.
Advanced Editing Features Creating the File File: Next, type the name of the file you want to open; in this case, you want to open the file named MEMO. If you want to open a second window into the same file, simply type the same file name again here. Options: Some of the options you can specify here are related to file security; because you created MEMO, you don’t need to worry about this. You can leave the field blank.
Advanced Editing Features Copying a Paragraph From One Window to Another Now you have two files open simultaneously. You can have both files open at the same time; you can edit in a file when the cursor is in that window. Right now, the cursor should be in window 2. To move back to window 1, press the ↑ key and hold it down until you have moved the cursor into the window.
Advanced Editing Features Closing the Second Window 4. 2 Move the cursor here. Press RETRIEVE to retrieve the paragraph. Press RETRIEVE. TEDIT retrieves the paragraph from the MEMO file into window 1, the LETTER file. The process of copying text between files is just as easy as copying within the same file. The screen should now look like this: TThe quarterly budgeting meeting has been scheduled for March 15 at 8 A.M. in the conference room. Your attendance is required.
Advanced Editing Features Setting Up the Profile Setting Up the Profile The first thing to do is to set up the options in the profile to determine how the letter will look. You can also set up some features that make it easier or faster for you to create the letter. The features you change in the profile for the letter are: Line width Tab settings A function key setting that allows TEDIT to adjust the line width automatically as you type The first two features are set in the options part of the profile.
Advanced Editing Features Setting Line Width and Tabs Setting Line Width and Tabs To format the letter so that it looks nice and is easy to read, set the line width to be shorter than the default 70 characters. A 60-character line width would probably look best for this letter. Also, remember that the default tab stops are set at every eight characters; an eight-character indent is probably too deep for paragraphs in the letter. Change the indent to five.
Advanced Editing Features Adjusting Line Width as You Type Adjusting Line Width as You Type You can set TEDIT to adjust the line width as you type. That is, when you press RETURN , TEDIT automatically moves any words that are beyond the line width you specified down to the next line. The cursor moves along with the words. This feature is called auto word wrap. The following examples illustrate how TEDIT adjusts line width when auto word wrap is in effect.
Advanced Editing Features The Function-Keys Part of the Profile Highlight 3. When the response line appears, type RECONFIGURE FUNCTIONKEYS (you can abbreviate it to REC F). 4. Press *C again. A display like Figure 4-1 appears. It is called the RECONFIGURE FUNCTION-KEYS screen. You can make changes to this screen just as you can to the RECONFIGURE OPTIONS screen.
Advanced Editing Features The Function-Keys Part of the Profile Figure 4-1. The Function-Keys Part of the Profile F1: F2: F3: F4: F5: F6: F7: F8: F9: F10: F11: F12: F13: F14: F15: F16: ROLL UP: ROLL DOWN: NEXT PAGE: PREV PAGE: LINEINS: RETURN: *c eol line sentence paragraph window region defineregion ruler retrieve findnext search tab undo help cancel rollup rolldown nextpage prevpage insline newline 1 of 2 5.
Advanced Editing Features Saving the Profile Note If TEDIT does not break the line when you press RETURN , check with your TEDIT contact. You may have a terminal on which the RETURN function is not available. If the RETURN function is not available on your terminal, you can assign the BREAKLINE function to another function key instead of to the RETURN key. Then you simply press the BREAKLINE function key when you reach the end of the line instead of the RETURN key.
Advanced Editing Features Editing the Document Editing the Document In the next part of this section, you use TEDIT to do the editing you see done by hand in Figure 4-2. Remember, the document you are creating in this section is a form letter. Notice the words, such as “full-name” and “dept-name,” that indicate which words change each time you personalize the form letter for the next recipient.
Advanced Editing Features Inserting Six Blank Lines With One Command Figure 4-2. Editing the Memo to Create a Form Letter March 7 full-name Dept-name Department Dear first-name, As you know, The quarterly budgeting meeting has been scheduled for March 15. at 8 Your presentation will follow name1 and precede name2. See the attached agenda. A.M. in the conference room. Your attendance is required.
Advanced Editing Features Changing the Size of a Paragraph In the seven blank lines you inserted above the text, type the lines you see in the following example. Remember to use the terminal TAB key to move to the next line, rather than the RETURN key. You have the RETURN key set to BREAKLINE; so if you press RETURN at the ends of these short lines, TEDIT inserts a blank line below the line the cursor is in. Also, remember to use the TEDIT TAB key to start the paragraphs in the right place.
Advanced Editing Features Breaking Lines and Inserting Sentences Breaking Lines and Inserting Sentences In the first paragraph you replace a smaller amount of text with a larger amount. To do this replacement you must break the lines differently and insert some blank space within the paragraph in which to put the extra text. The SENTENCE INSERT command is useful for both procedures: breaking a line at the cursor position and inserting a blank line of space.
Advanced Editing Features Breaking Lines and Inserting Sentences 5. Type the first line of text in the next example right over the text that is already there. Space over the word “Please” at the end of the line to erase it. Press the terminal TAB key, not RETURN to start the next line. Type the rest of the sentence as shown in the following example. Then space over the word “the” to erase it. 2 Typed this line right over the old text. 1 Spaced over these characters to erase them.
Advanced Editing Features Making a List From a Series in a Sentence 7. Move the cursor back to two spaces after the period and type the sentence shown in the next example. Type as many characters as you can fit on one line, then press RETURN . If you have auto word wrap working, words that exceed the 60-character line width automatically wrap to the next line when you press the RETURN key. If you do not have auto word wrap, use INSERT SENTENCE to insert another line in order to type the last phrase.
Advanced Editing Features Changing End Punctuation and Finishing Up 3. Next, to adjust the third item so that it takes up only one line, put the cursor anywhere on the line that starts with “and.” Press ALIGN; then press LINE. ALIGN followed by the text item LINE rejoins a broken line. See the following example. actual expenses for first quarter, expenses to date for second quarter, and your projections for third quarter. 4.
Advanced Editing Features Changing End Punctuation and Finishing Up 3. Press EOL twice more. If you continue to press EOL, you continue to move backward along the ends of the lines. Press EOL until you move backward to the second line of the letter. Backspace until the cursor is in the space after “March 15.” Type a period. Press CHAR DEL to delete the rest of the characters on the line. 4. Press the terminal key labeled BACKTAB ( SHIFT plus TAB ) to move to the beginning of the line.
Advanced Editing Features Personalizing a Form Letter The letter now looks like the following example. Deleted "at 8". Aligned these paragraphs. March 7 full-name Dept-name Department Made this letter lowercase. Added a period here. Dear first-name, As you know, the quarterly budgeting meeting has been scheduled for March 15. Your presentation will follow name1 and precede name2. See the attached agenda. On the attached expense forms, please fill in figures for the dept-name department.
Advanced Editing Features Searching for Words Even if you decide to use the TFORM letter feature, you should still read about the TEDIT features that make searching for and replacing specific text easy. Those features are discussed next; to learn them you only need to create one personalized form letter. Searching for Words To personalize the form letter, replace the generic names with actual names. Use the SEARCH or the REPLACE command to find and replace the names.
Advanced Editing Features Searching for Words Options: Put IGNORE-CASE in this field. You can extend the search to include both uppercase and lowercase versions of the search-text by typing IGNORE-CASE (or the abbreviation I) in the Options field. If you do not tell TEDIT to find all occurrences of “dept-name” regardless of whether they are typed in uppercase or lowercase letters, TEDIT only locates the text that looks exactly like what you typed in the Search-for field.
Advanced Editing Features Using Ranges for Searching 5. Press the FINDNEXT key to find the next occurrence of dept-name. Type “production” over “dept-name,” inserting space as necessary to fit. Continue to press FINDNEXT until TEDIT has found all the occurrences of your search-text. (Press FINDPREV to go back to previous occurrences of the search-text.
Advanced Editing Features Using Patterns for Searching Here is an example of how to use the range feature during a search. Search five lines from the top and ten from the bottom of the screen. Search from one column past the cursor position to nine lines from the right of the screen.
Advanced Editing Features Replacing Words Replacing Words The REPLACE command has the SEARCH function built into it. The way you usually use REPLACE is to have TEDIT search the entire file and replace all the search-text with replace-text in one step. During this process, TEDIT leaves the cursor where it is, makes all the replacements, and gives you a message on the status line when the task is finished.
Advanced Editing Features Replacing Words Note You may find that in most cases (especially if your file is longer than one screen), it is preferable to have TEDIT do the replacements throughout the entire file rather than from the cursor position to the bottom of the screen (*/B). To make the replacement everywhere in the file with one command, specify F/L (first through last line) or A (for ALL lines in the file) on the In-lines field of the REPLACE response lines.
Advanced Editing Features Summary Summary In this section you created a letter, using a preexisting memo for the roughdraft text. You used the WINDOW feature to copy the text from one file to another. You set up a customized profile for the letter (changing the line width and tabs and using the auto word wrap feature), and you saved the profile for later use. Then you edited the memo to make it into a letter. You inserted a blank paragraph and added a heading.
5 Creating an Oversized Table Overview In this section you create a table that is both longer and wider than what you can see on the screen. This table is to be used as an expense form for the department heads listed on the agenda in Section 3. You use the agenda in Section 3 as the rough-draft copy for the table. In this way, you avoid as much retyping as possible.
Creating an Oversized Table Transferring Text to the New File Transferring Text to You learned how to copy text from one file to another in Section 4. You can the New File use that same method here to bring text from the AGENDA file you created in Section 3 to a new file called TABLE, which you work on in this section. In this section you learn some shortcuts to create files and to open windows.
Creating an Oversized Table Transferring Text to the New File 2. When the OPENWINDOW response lines appear, fill them in as shown. OpenWindow: 2 File: AGENDA Options: Size: Second, you can open a window by typing all the information on the *C response line and bypassing the OPENWINDOW response lines. You do that in one step: Give the number of the window to open. Give the OPENWINDOW command. Command: OPENWINDOW 2,AGENDA Type a comma. Name the file to open the window into.
Creating an Oversized Table Copying a Region From One Window to Another Copying a Region From One Window to Another Now that you have two windows open, you are ready to copy some text. Copying text from this file requires more steps than copying text from the MEMO file for two reasons: 1. The text you want to copy is not in the form of a text item that TEDIT recognizes, such as SENTENCE or PARAGRAPH. Therefore, you must define the area of text yourself. 2.
Creating an Oversized Table Copying a Region From One Window to Another Figure 5-1. Defining a Region A window into the TABLE file, which is currently empty The display on the screen 1) $MYVOL.MYSVOL.TABLE 1/12 (BOF) (EOF) 1:79 AGENDA 8:00 The entire AGENDA file. Part is shown in the window; part is not. Presentations by Department Heads NAME DEPARTMENT Goncherov marketing Kitahara printing and distribution McAdams editing Medici design and layout 10:00 Break 2) $MYVOL.MYSVOL.
Creating an Oversized Table Copying a Region From One Window to Another 2. Press the DEFINEREGION key. The cursor blinks once to acknowledge the DEFINEREGION instruction. See the following example. Put the cursor here. Press DEFINEREGION. Window 1 1) $MYVOL.MYSVOL.TABLE 1/12 (BOF) (EOF) 1:79 AGENDA 8:00 Presentations by Department Heads NAME Goncherov Kitahara McAdams Medici Window 2 DEPARTMENT marketing printing and distribution editing design and layout 10:00 Break 2) $MYVOL.MYSVOL.
Creating an Oversized Table Closing the Second Window Using the arrow keys, position the cursor at the farthest right and bottommost edge of the region. See the following example. 4. With the cursor marking the end of the region, press the REGION key. Then press COPY. See the next example. 1) $MYVOL.MYSVOL.TABLE 1/12 (BOF) (EOF) 1:79 10:00 Break Monreau Riveira Strauss Yuen Put the cursor here. Press REGION, then press COPY.
Creating an Oversized Table Closing the Second Window After you close the window into the AGENDA file, only the TABLE file remains on your screen. The TABLE file should look like the next example. Goncherov Kitahara McAdams Medici 10:00 Break Monreau Riveira Strauss Yuen Note 5–8 marketing printing and distribution editing design and layout publisher finance production administration You can open two windows into the same file.
Creating an Oversized Table Changing the Agenda Into a Table Changing the Agenda Into a Table Before you start to do any editing, think about the overall restructuring that is necessary to change the agenda into a table. The table you create in this section is the expense form referred to in the letter in Section 4. Refer to the hand-edited text in Figure 5-2 to see the editing you will do with TEDIT. Figure 5-2.
Creating an Oversized Table Establishing Row Headings Establishing Row Headings To begin creating the table, you should first establish a row heading for each of the departments. In this table the department name comes first; the department head’s name is in parentheses below it. You can change the order—without retyping—in just a few steps, as discussed in the following paragraphs.
Creating an Oversized Table Establishing Row Headings 4. Use LINE plus DELETE or the terminal DEL LINE key to delete the line containing the 10:00 break and the blank lines on either side of it. Your screen now looks like the following example.
Creating an Oversized Table Setting Up Function Keys to Move Columns Using the REPLACE response lines is the easiest if you want to give the REPLACE command only once or you want to change it a little each time you give it. TEDIT saves the information you type on the response lines, keeping it in effect until you change it or exit from the file.
Creating an Oversized Table Setting Up Function Keys to Move Columns After assigning the commands, all you have to do is press a function key each time you want to insert or delete a column. These functions are very handy when working with tabular material. The discussion here is brief. To understand more fully how the commands work, refer to the REPLACE command and the PATTERNS topic in the PS TEXT EDIT Reference Manual.
Creating an Oversized Table Setting Up Function Keys to Move Columns 4. Assign the INSERT COLUMN command to F7 . With the terminal TAB key, tab down to the second key you are changing. Type the command to insert a blank column exactly as shown in the following example. The syntax for the command tells TEDIT to replace a null character (““) with a blank space (“ “) in all lines from the cursor to the bottom of the screen in the column where the cursor is currently positioned.
Creating an Oversized Table Setting Up Function Keys to Move Columns Note TEDIT saves the REPLACE commands you give with the function keys on the REPLACE response lines. If you press the REPLACE key now, you see the information you typed on the RECONFIGURE FUNCTION-KEYS screen. It is important to remember this because some REPLACE commands do not work with the EXTENDED-SEARCH option used in the delete column function in step 6 above.
Creating an Oversized Table Setting Up Function Keys to Move Columns 10 9 12 11 6 Goncherov marketing Kitahara printing and distribution McAdams editing Medici design and layout Monreau publisher Riveira finance Strauss production Yuen administration 3. Press RETRIEVE. All the lines are retrieved in the order you moved them. They should now be in alphabetical order by department name. (Remember to use EMPTYSCRATCHPAD as well as UNDO if you make a mistake.
Creating an Oversized Table Setting Up Function Keys to Move Columns Giving a Series of Commands in One Step Look at the editing in Figure 5-2. The next step in editing the TABLE file is to make the first letter of each of the department names uppercase and to put parentheses around each of the department head’s names. You could type the changes on each of these lines separately, using features of TEDIT you have already learned.
Creating an Oversized Table Setting Up Function Keys to Move Columns Makes the character marked by the cursor uppercase. Repeats the string of commands eight times. 2 Press *C to display the *C response line. Replaces a null (no space between first set of "") with an open parenthesis. Moves the cursor FORWARD to the END-OF-LINE. Moves the cursor to the next [new] line. Command: 8# UP CH;NEW;REPL "","(",*/*,*:*,I;FO EOL;REPL "",")",*/*,*:*;NEW 1 Start with the cursor here.
Creating an Oversized Table Three Ways to Repeat Commands Highlight Three Ways to Repeat Commands Repeat Count. You can use a repeat count (8# in the previous example) with any command or string of commands. A repeat count is not the same as the REPEAT command, discussed in the following paragraphs. If you use a repeat count with a single command, you do not use the # sign. Type the command to copy five words on the *C response line this way: Repeats the command five times.
Creating an Oversized Table Three Ways to Repeat Commands You can also change the command before you reissue it. Say you typed a command incorrectly and TEDIT could not perform it. You can use FC to redisplay the command line, fix the part of the command that was incorrect (without having to retype the entire line), and then press *C to reissue the command. REPEAT Command. The third way to repeat a command is to use the REPEAT command.
Creating an Oversized Table Giving a Series of Commands With an OBEY File Highlight Giving a Series of Commands With an OBEY File There is another way, besides using a function key or the *C response line, to give a string of commands: You can use an OBEY file. You put the commands you want TEDIT to perform in a separate file. You can put one command on each line or several commands separated by semicolons. Then you open the file on which you want the commands performed and give the OBEY command.
Creating an Oversized Table Establishing Column Headings 2. To perform the commands in the OBEY file, exit from the OBEY file. Then open the file on which you want to perform the commands; in this case, it would be the TABLE file (which is already open). 3. Put the cursor on the first character of the first line where you want TEDIT to begin performing the commands. 4. Press *C.
Creating an Oversized Table Establishing Column Headings Using RULER to Determine Placement Using the next example as a guide, follow these steps to determine placement for the headings in the table. First, put in one set of row headings for each department; follow these steps: 1. Put the cursor on the line containing the widest entry. Press RULER. Use the RULER to judge where to start the column heads. Start at column 20; use the arrow key to move the cursor there. 2.
Creating an Oversized Table Establishing Column Headings 6. To establish placement for the rest of the column headings, make each column at least twelve characters wide or put at least two spaces between it and the next heading. (You can refer to the tab stops shown in the profile at the end of this section if you want to use the same columns used in these examples.) Using the column headings listed in Figure 5-2, type the headings on the same line as “SALARIES.
Creating an Oversized Table Establishing Column Headings 1. Press *C. On the response line, type LEFTSCROLL 50 (or abbreviate it to LE 50) to scroll the view of the file 50 columns to the left. See the next example. Everything up to column 50 moves off the left screen edge. Type the number of columns you want to move to the left. Command: LEFTSCROLL 50 SALARIES EQUIPMENT SUPPLIES FREELANCERS Administration (Yuen) BUDGET ACTUAL Design and layout (Medici) 2. Press *C again.
Creating an Oversized Table Using the SETPROFILE Command to Set Tab Stops Setting the Tab Stops in the Profile You can use the TEDIT TAB and BACKTAB keys, as well as the RETURN key, to scroll the file to the left and right if you have set tab stops at column numbers that are both higher and lower than the 80 columns that fit on the screen. Then, for example, if you tab to column 150, the text scrolls to the left so that TEDIT can place the cursor on column 150.
Creating an Oversized Table Using the SETPROFILE Command to Set Tab Stops For example, to set the tab stops for the column headings needed in the table, follow these steps: 1. Press *C. 2. When the response line appears, type the information shown in the following example. Separate the option and the settings with a comma. You can abbreviate the command to SET. Command: SETPROFILE TAB STOPS, 30 42 54 66 79 91 106 118 Type the option here. Type the settings here.
Creating an Oversized Table Using the SETPROFILE Command to Set Tab Stops Using TAB and BACKTAB for Horizontal Scrolling You now have only the two main headings left to put on the table. Use the RULER to determine the midpoint in each of the areas where you want the headings for “DEPARTMENT” and “QUARTERLY EXPENSES.” Use the TAB and BACKTAB commands to move horizontally in the file and to scroll the text. Center the headings in their areas as shown in the following example.
Creating an Oversized Table Using the SETPROFILE Command to Set Tab Stops Horizontal Rules. The first column to the right of the department names contains the row headings “BUDGET” and “ACTUAL.” Below the row headings you want a horizontal rule. So, to put in one rule and to repeat the headings and the rule once for each department, follow these steps: 1. Put the cursor on the line containing “Design and layout.” Press LINE. Then press INSERT.
Creating an Oversized Table Using the SETPROFILE Command to Set Tab Stops 4. Note Continue to work your way down the list until you have copied “BUDGET,” “ACTUAL,” and the horizontal rule into position for each department. The file should look like the next example (only part of the file is shown). When you get to the bottom of the screen, you can either press NEXT PAGE to scroll the text up, or you can press the ROLL UP key to scroll the text up one line at a time.
Creating an Oversized Table Using the SETPROFILE Command to Set Tab Stops Follow these steps to use the REPLACE response lines to insert some vertical rules into the table: 1. Before you start, make sure that auto word wrap is set to OFF. You can check by pressing the RECONFIGURE OPTIONS key. 2. Position the cursor in column 19 of the line containing the column headings. Column 19 is where you want to insert the first vertical rule. 3. Press the REPLACE key.
Creating an Oversized Table Inserting Vertical Rules With a Function Key Highlight 5. To put vertical rules in the rest of the file, simply move the cursor to the next column where you want to insert a rule. Press REPLACE twice. Do this for each rule in the table. When you get to the right edge of the screen, use LEFTSCROLL or TAB to scroll the text so you can put in the rest of the rules. 6.
Creating an Oversized Table Inserting Vertical Rules With a Function Key 3. Note To insert the rules in the file, simply put the cursor in the column where you want the rule and press the function key. Use TEDIT function keys to edit text that is wider than the screen; do not use the terminal function keys. The terminal function keys, such as CHAR DEL and CHAR INS , affect only the characters that are in view on the screen.
Creating an Oversized Table Inserting Vertical Rules With a Function Key Figure 5-3.
Creating an Oversized Table Creating and Saving the Profile Creating and Saving The table you create in this section requires profile settings that take into the Profile account its more than average width and its tab settings. You have already made most of the changes you will want to save in the TABLE profile: You put in the tab stops on the RECONFIGURE OPTIONS screen. You assigned to two function keys the commands that insert and delete columns.
Creating an Oversized Table Creating and Saving the Profile Set auto word wrap to OFF. Change the remarks to match the profile. Set the tabs for the column headings.
Creating an Oversized Table Summary Summary In this section you learned how to edit a file that is both longer and wider than what you can see on the screen at any given time. To edit a file such as this, you scrolled the text vertically using NEXT PAGE , PREV PAGE , ROLL UP , and ROLL DOWN . You scrolled the text horizontally using LEFTSCROLL, RIGHTSCROLL, TAB, BACKTAB, and RETURN . You transferred the rough-draft text from another file using the window feature.
6 Working With Larger Files Overview In Section 6 you put the form letter, the agenda, and the expense form (table) into a single file. You combine these separate elements into a package as a simulation of how you would prepare them for distribution. Section 6 gives you practice at moving around in and editing a larger file.
Working With Larger Files Combining Files Combining Files There are several ways you can combine files. You can use the window feature you learned in previous sections, or you can use the READ and WRITE commands. You use READ to transfer text from another file into the one you currently have open. You use WRITE to transfer text into another file from the one you currently have open. READ and WRITE transfer a copy of the text you specify, they do not remove it from its original file.
Working With Larger Files Turning Off Auto Word Wrap When Using RETRIEVE Highlight 4. Press *C again. TEDIT copies all the lines from the TABLE file into the scratchpad of DOCUMENT, the current file. 5. Position the cursor where you want the text from the TABLE file to begin—in this case, leave the cursor where it is, in the HOME position. 6. The next step is to retrieve the text. First, go to the RECONFIGURE OPTIONS screen and make sure auto word wrap is set to OFF.
Working With Larger Files Turning Off Auto Word Wrap When Using RETRIEVE To transfer the next file, AGENDA, into the DOCUMENT file, follow the same steps as before: 1. Press *C. 2. This time give all the information on the *C response line that you gave on the READ response lines in the previous example. Using *C you can bypass the secondary READ response lines. In fact, you can use *C to bypass most of the secondary response lines in TEDIT.
Working With Larger Files Using Section Markers Finding and Moving Large Blocks of Text To see where the text is situated, page through the file using the NEXT PAGE and PREV PAGE keys. You want to rearrange the three elements in this file so that the letter comes first, the agenda next, and the table last. The first step to rearranging text in a large file is to locate the text. There are several easy ways to locate text in a large file.
Working With Larger Files Using Section Markers 3. In the Section Marker field, type a few characters that you want to use as a section marker. Choose characters that do not otherwise occur in the file. For this file, use three asterisks. See the next example. Type *** over the default setting, \NEW. Section Marker: *** Insert-Phrase: " 4. " Press *C to leave the RECONFIGURE OPTIONS screen.
Working With Larger Files Using Section Markers 4. Again insert two blank lines. These lines are used to separate the sections visually; they are not necessary for the commands using SECTION to function. Type three asterisks on the topmost blank line. The file should look like the next example. ------------------|---------|-----------|-----------|-----------|------------| Type *** between the table and the agenda. *** AGENDA 5. Use SEARCH to find the beginning of the letter.
Working With Larger Files Using Section Markers 3. To move the table section, make sure that SECTION is still persisting on the status line. Press MOVE. TEDIT moves the text that is between the cursor position and the next section marker onto the scratchpad. Notice that the section marker at the end of the section was not moved along with the section. 4. Press FORWARD to move to the end of the letter section.
Working With Larger Files Using Line and Column Numbers Using Line and Column Numbers You may not have a document that divides nicely into sections the way this one does. In that case, you might want to use line numbers (and with an extra-wide file, column numbers) to find specific text. You probably are aware that TEDIT refers to lines of text by number. There is a unique number associated with each line and each column.
Working With Larger Files Using Line and Column Numbers TEDIT displays the line numbers along the left edge of the screen. Your screen should look like the following example; only part of the file is shown. 90 91 91 92 93 94 95 95.01 95.02 95.03 95.04 95.05 95.06 95.07 with name3 and name4 before presenting the figures at the meeting. Thank you. J. *** AGENDA 8:00 Presentations by Department Heads NAME Goncherov DEPARTMENT marketing Page through the text to see the numbers change.
Working With Larger Files Using Line and Column Numbers Displaying Individual Lines by Number Try moving around in the file using the line numbers. First, go to the beginning of the file. You now know several methods of getting to the beginning of the file, but here is a method that finds text by line number. Follow these steps: 1. Press *C. When the response line appears, type DISPLAYLINE 0 (or simply DI 0). See the example. Command: DISPLAYLINE 0 2. Press *C again.
Working With Larger Files Using Line and Column Numbers Follow these steps to locate a specific line and column in the right-hand portion of the table, which is not currently in view: 1. Page forward in your file until the table is in view. Put the cursor in one of rows containing the BUDGET or ACTUAL heading. Knowing where you set the tabs for the table (in Section 5), pick the tab stop for the MISCELLANEOUS column—the number is 91. 2. Press *C. When the response line appears, type DISPLAYLINE.
Working With Larger Files Renumbering and Compressing Files for Storage 2. When the RENUMBER response lines appear, type the information you see in the following example. Remember to use the terminal TAB key or the arrow keys to move the cursor. Type the first number of the new line sequence. TEDIT by default saves a copy of the old line numbers. Type the range of lines you want renumbered. Renumber: ALL TEDIT fills in the increment of 1 by default.
Working With Larger Files Renumbering and Compressing Files for Storage Copying a Range of Lines to Another File You can copy part of the file you are in to another file without closing your current file or opening another window. For example, say you want to copy the figures for printing and distribution from the table to another file. You can copy the lines containing the table headers and the printing and distribution figures by line number. Follow these steps: 1.
Working With Larger Files Renumbering and Compressing Files for Storage If you want to see what you have copied, press *C. When the response line appears, type the following command: Command: OPENWINDOW 2, KITAHARA Press *C again. TEDIT opens a window into the KITAHARA file; it should look like the following example.
Working With Larger Files Using Marked Positions Using Marked Positions You can mark specific positions in the file, numbering the positions in any order you like. As you personalize the form letters, you need to refer to the agenda several times in order to fill in the blanks in the letter. To scroll quickly from the letter to the agenda and back again, you mark positions in both the letter and the agenda. Then you can use the marks to scroll the text.
Working With Larger Files Using Marked Positions 5. Press *C. When the response line appears, type MARKPOSITION 2. Command: MARKPOSITION 2 6. Press *C again. The position is now marked. To return to the letter to mark the third position, use the GOTOPOSITION command to go back to the letter. Follow these steps: 1. Press *C. 2. Type GOTOPOSITION (or you can abbreviate it to GO) followed by the position number you marked for the line. See the next example. Command: GOTOPOSITION 1 3. Press *C again.
Working With Larger Files Using Marked Positions 5. Mark the line as position 3 by pressing *C and typing MARKPOSITION 3. Press *C again. The position is now marked. Command: MARKPOSITION 3 6. Now that you have the positions marked, you can move quickly between positions with the GOTOPOSITION command. Simply type GOTOPOSITION followed by the position number on the *C response line each time you want to move.
Working With Larger Files Using Marked Positions You can remove any of the marked positions from the list with the command UNMARKPOSITION followed by a position number, such as UNMARKPOSITION 3 (or UNM 3). Command: UNMARKPOSITION 3 Note that TEDIT erases all the position markers when you exit from the file. You can, however, save the positions by using the WRITE command to write them to another file.
Working With Larger Files Summary Summary In this section you combined three files, which you created in previous sections. You learned how to use the READ command to copy text from another file to your current file’s scratchpad without having to open another window. When you combined the files, you had to learn new ways to find your way around in a larger file. You moved around by scrolling the text, either by lines or by pages.
Working With Larger Files Summary Now you have all the elements of the package each department head needs to prepare for the quarterly budgeting meeting: The personalized letter that explains the meeting The agenda for the meeting The tabular expense form they must fill out before they come to the meeting You can personalize each of the packages and deliver them by way of electronic mail or by printing them. Those procedures are not covered in the TEDIT part of this manual.
7 Introduction to TFORM Overview This section introduces you to PS TEXT FORMAT (or TFORM). TFORM is a program you use to produce printed versions of documents stored on your computer.
Introduction to TFORM What Is a Formatter? What Is a Formatter? TFORM is a text formatter. A formatter controls the printed appearance of documents. Formatters work hand in hand with text editors. You use an editor to enter and edit text. Editors display text on your screen exactly as you enter it from the keyboard. If you use a line editor, each line of text is identified by sequential line numbers. If you use a screen editor, text appears in sentences and paragraphs.
Introduction to TFORM What Is a Formatter? Figure 7-1. Text and TFORM Commands in an Edit File The editor controls the display on the screen. Formatting commands in the edit file Uneven text in the edit file \SET JOIN ON \SET JUSTIFY ON The publisher is pleased to announce that during the month of May our advertising revenue reached a new record high! Congratulations to all the sales staff for an outstanding effort. Figure 7-2.
Introduction to TFORM What TFORM Can Do for You What TFORM Can Using TFORM, you can format the contents of an edit file in the following Do for You ways: Determine the length and width of a printed page Set left, right, top, and bottom margins Indicate spacing between lines, sentences, and paragraphs Number pages Insert or override page breaks Align, justify, and indent text TFORM also provides commands that let you style text and add other special effects.
Introduction to TFORM The Command Name Entering TFORM Commands You tell TFORM how to format a document by entering commands into an edit file. You can type in the commands as you enter text, or you can go back and insert TFORM commands just before you print out the document. Commands are instructions to TFORM, presented in a language the program understands. Like any language, TFORM commands have some rules you must follow to be understood. These rules are sometimes called the syntax of a command.
Introduction to TFORM Qualifiers and Options Qualifiers and Options Many TFORM commands are followed by additional information that further qualifies the action of the command. For example, you might need to tell TFORM to turn the command on and off, or to indicate how many lines are affected by the command. This information is often expressed in values, or in units of measurement. For example: \STYLE MARGIN TOP 1 INCH creates a top margin of one inch. \SET SPACING 2 produces double-spaced text.
Introduction to TFORM Default Settings Command Shortcuts TFORM offers two shortcuts to entering commands. You can: Use abbreviations for command names Enter more than one command on a single line To abbreviate commands and qualifiers, enter only the first three letters. For example: \STY \SET \CEN \CEN \IND MAR BOT 1 SPA 2 ON OFF 3 LEF 5 When you enter multiple TFORM commands on one line, only the first command on the line is preceded by the backslash.
Introduction to TFORM Default Settings Table 7-2. TFORM Default Settings Feature Default Setting Form length Form width Top margin Bottom margin Left margin Right margin Horizontal pitch Vertical pitch Interline spacing Line justification Line joining Headers Footers Page numbers 11 inches 8.5 inches 0.5 inch 0.5 inch 0.75 inch 0.
Introduction to TFORM Getting Help Getting Help You can get help on specific TFORM commands (and some other more advanced features) by entering the HELP command. Unlike other TFORM commands, you use HELP interactively. This means you enter the HELP command from the TFORM prompt, not in an edit file. To get help, follow these steps: 1. At the command interpreter prompt, enter TFORM.
Introduction to TFORM Getting Help TFORM displays the syntax of the STYLE command. If you’re not sure of the command name or its spelling, you can enter the following: ? \HELP ALL COMMANDS TFORM then displays a list of all the command names. After locating the command you want, enter the HELP command again with the correct command name. 3. To exit help, enter the following at the TFORM prompt: ? \EXIT You can also press CTRL and Y to exit help; TFORM then returns you to the command interpreter prompt.
Introduction to TFORM Summary Summary This section provided an introduction to TFORM.
8 Designing the Page Layout Overview This section discusses the TFORM commands that control the page layout of a printed document.
Designing the Page Layout Overview Figure 8-1. Using TFORM Commands for Page Layout Using the STYLE FORM command indicates the length and width of your paper size. Using the STYLE PARAGRAPHS command alters the spacing between paragraphs and keeps paragraph text together. Using the STYLE MARGIN command sets the top, bottom, left and right margins. FROM THE PUBLISHER Our new telephone system will go into effect on December 15. We are now in the process of assigning new phone numbers to all employees.
Designing the Page Layout Using Page Layout Commands Using Page Layout Commands In many cases, such as printing out memos and simple letters, you might choose to use the page layout default settings. For your convenience, default settings are displayed at the beginning of each topic in this section. If you use the default settings, you don’t have to enter any page layout commands. You can move directly to printing your document, as described in Section 12.
Designing the Page Layout Changing the Paper Size Changing the Paper Size Default: Paper length Paper width 11 inches 8.5 inches TFORM refers to the size of the paper it is printing on as the page form. When you’re using standard paper, the form length is 11 inches; the form width is 8.5 inches. When you use paper other than this standard size, you must modify the form size using the STYLE FORM command. This command includes the dimension you’re changing, a value, and a unit of measurement.
Designing the Page Layout Changing the Paper Size Figure 8-2 shows the TFORM page size commands in two separate edit files. The first tells TFORM the form is 3 by 5; the second tells TFORM to change to a 5 by 7 form. Figure 8-3 illustrates the resulting printed documents. Figure 8-2. Setting the Form Size A NEW command must precede all STYLE commands. Sets the form for a 3 by 5 page \NEW \STYLE FORM WIDTH 3 \STYLE FORM LENGTH 5 MUSIC MONTHLY 12223 Labrea Rd. Santa Maria Calif.
Designing the Page Layout Changing the Paper Size Figure 8-3. Printed Documents in Different Page Sizes MUSIC MONTHLY 122 Labrea Rd. Santa Maria Calif.
Designing the Page Layout Entering Values for Margins Setting New Margins Default: Top margin Bottom margin Left margin Right margin .5 inch .5 inch .75 inch .75 inch Use the STYLE MARGIN command to change any of the four margin settings on a page. The top margin indicates the space between the edge of the paper and the first line on the page; the bottom margin is the space from the last line on the page to the bottom of the paper.
Designing the Page Layout Entering Values for Margins You can, of course, combine commands and use abbreviations. Entering this command line makes all your margins one inch: \STY MAR TOP 1; STY MAR BOT 1; STY MAR RIG 1; STY MAR LEF 1 If you enter any of the STYLE MARGIN commands without a value, TFORM resets the margins to their default settings. Figure 8-4 illustrates three edit files using different margin settings. Figure 8-5 shows the resulting three printed documents.
Designing the Page Layout Entering Values for Margins Figure 8-4. Setting Margins Sets the top and side margins to one inch \NEW \STYLE MARGIN TOP 1 \STYLE MARGIN RIGHT 1 \STYLE MARGIN LEFT 1 TO: FROM: RE: ALL WRITERS THE PUBLISHER TRADEMARKS AND COPYRIGHTS \SET JOIN ON Before submitting an article to editing, be sure you have attached a Trademarks and Copyrights Page. This form lists all company names, product names, and any other registered information.
Designing the Page Layout Entering Values for Margins Figure 8-5. Printed Documents Using Different Margin Settings TO: FROM: RE: ALL WRITERS THE PUBLISHER TRADEMARKS AND COPYRIGHTS Before submitting an article to editing, be sure you have attached a Trademarks and Copyrights Page. This form lists all company names, product names, and any other registered information. For copies of this form, or help in filling it out, contact Nancy Dunn at Ext. 5562.
Designing the Page Layout Using Relative Margin Settings Using Relative Margin Settings You can change margins from their current settings without entering the actual number of inches for the new margin setting. Instead, you can indicate how much space you want to add or subtract from the current margin settings. When you add or subtract values from the current setting, you are using relative values. For example, suppose you want to leave room at the top of specific pages to accommodate a large logo.
Designing the Page Layout Using Relative Margin Settings Figure 8-6. Using Relative Margin Settings Sets a one inch left margin \NEW \STYLE MARGIN LEFT 1 TO: FROM: RE: Increases the margin to two inches The effect is cumulative. After this command, the left margin is 2.5 inches. ALL WRITERS THE PUBLISHER TRADEMARKS AND COPYRIGHTS \SET JOIN ON Before submitting an article to editing, be sure you have attached a Trademarks and Copyrights Page.
Designing the Page Layout Using Relative Margin Settings Figure 8-7. Printed Document Using Relative Margin Settings TO: FROM: RE: ALL WRITERS THE PUBLISHER TRADEMARKS AND COPYRIGHTS Before submitting an article to editing, be sure you have attached a Trademarks and Copyrights Page. This form lists all company names, product names, and any other registered information. For copies of this form, or help in filling it out, contact Nancy Dunn at Ext. 5562.
Designing the Page Layout Determining Spacing in a Document Determining Spacing Default: Line spacing in a Document Sentence spacing Paragraph spacing Single-spaced Two spaces after period Same spacing as entered in edit file Several factors influence the spacing you choose for a document. If your document is very large, for example, you might want to print it singlespaced to keep the total page count down.
Designing the Page Layout Determining Spacing in a Document Figure 8-8. Setting Line Spacing Sets single spacing Sets double spacing \SET SPACING 1 \SET JOIN ON All final drafts must be single-spaced, with three-quarter inch margins. Articles must not exceed 15,000 words in length. Please attach the Art Summary Sheet, the Trademarks and Copyright Page, and the Author Identification Sheet.
Designing the Page Layout Setting the Spacing Between Sentences Setting the Spacing Between Sentences When you’re entering text into your file, you probably put two spaces after a period before beginning the next sentence. Two spaces after a period is also the default setting in TFORM. You can alter the spacing between sentences using the STYLE SENTENCES command. TFORM uses a special formula to decide what makes up a sentence.
Designing the Page Layout Setting the Spacing Between Sentences To change the spacing between sentences, use the STYLE SENTENCES command. This command overrides the actual number of spaces in the edit file. You can change the spacing to 0, 1, or 2. To put a single space between your sentences, enter this command: \STYLE SENTENCES 1 Note You must have joining on to use the STYLE SENTENCES command. See Section 9, “Adjusting the Text,” for information on using the SET JOIN command.
Designing the Page Layout Setting the Spacing Between Sentences Figure 8-10. Setting Sentence Spacing By default, sentences are separated by two spaces. Inserts a single space between sentences Eliminates all spaces between sentences 8–18 \SET JOIN ON As of May 15, authors must produce all articles on one of the specified word processors. Authors should run a spellcheck on the text prior to submission. A disk copy of the file must accompany the hard copy.
Designing the Page Layout Setting the Spacing Between Sentences Figure 8-11. Printed Document Using Different Sentence Spacings As of May 15, authors must produce all articles on one of the specified word processors. Authors should run a spellcheck on the text prior to submission. A disk copy of the file must accompany the hard copy. As of May 15, authors must produce all articles on one of the specified word processors. Authors should run a spellcheck on the text prior to submission.
Designing the Page Layout Setting the Spacing Between Paragraphs Setting the Spacing Between Paragraphs When you enter paragraphs in your edit file, you must insert at least one blank line between paragraphs. TFORM defines paragraphs as text coming between blank lines. If you don’t indicate otherwise, TFORM keeps the exact number of blank lines you put between paragraphs.
Designing the Page Layout Setting the Spacing Between Paragraphs If you enter STYLE PARAGRAPHS GAP 0, TFORM removes all space from between paragraphs, even the blank line that defines the paragraph end. Note You must have joining in effect to use the STYLE PARAGRAPHS command. See Section 9, “Adjusting the Text,” for information on using the SET JOIN command. If you enter the STYLE PARAGRAPHS GAP command with no values, TFORM returns to the default setting.
Designing the Page Layout Setting the Spacing Between Paragraphs Figure 8-13. How Interline Spacing Effects Paragraph Gap The editor writes corrections and comments on the printed copy of the article. This is returned, with the disk, to the author. The author makes all necessary changes, and then submits a final disk copy of the file with the revised hard-copy version of the article. The editor writes corrections and comments on the printed copy of the article.
Designing the Page Layout Starting a New Page Handling Page Breaks Default: Page break Paragraph break When text area filled Two lines at top or bottom of page TFORM automatically keeps track of the number of lines on a page and inserts a page break when the page is filled. Sometimes, however, an automatically generated page break can separate text you prefer to keep together.
Designing the Page Layout Starting on the Next Even or Odd Page Starting on the Next Even or Odd Page If you include EVEN or ODD in the NEW command, TFORM starts a new page with the next even or odd number. The commands look like this: \NEW ODD \NEW EVEN Before moving to the next even or odd page, TFORM first checks where you are in your document. For example, if you are on an odd page (or at the top of an even page) when you enter a NEW ODD command, TFORM inserts an even-numbered page.
Designing the Page Layout Starting on the Next Even or Odd Page Figure 8-14 illustrates using NEW commands in the edit file. Figure 8-15 shows the resulting pages in the printed documents. Figure 8-14. Starting New Pages Moves to the next page Moves to the next odd page, inserting a blank even page if necessary \HEADER "|PAGE-#|" \SET JOIN ON The editing process is shown in the figure on the next page. \NEW Figure 8-2 illustrates the relationship between the writing, editing, and production schedules.
Designing the Page Layout Starting on the Next Even or Odd Page Figure 8-15. Printed Results Using the NEW Command PAGE-1 The editing process is shown in the figure on the next page. PAGE-2 Figure 8-2 illustrates the relationship between the writing, editing, and production schedules. Each part of the editing process is tied to specific milestones. PAGE-3 Using these guidelines to complete a technical edit is explained in the next chapter.
Designing the Page Layout Keeping Lines Together Keeping Lines Together To ensure that text, figures, or tables stay together on a page, use the KEEP command. Of course, your text, figures, or tables must be small enough to fit on a single page. If a KEEP command requires more lines than remain on the current page, TFORM inserts a page break and puts the text on the next page. You can enter the KEEP command in two ways: Tell TFORM to keep items together for a specified number of lines.
Designing the Page Layout Keeping Lines Together Figure 8-16 illustrates the concept of keeping lines together. Figure 8-16. Keeping Lines Together ____________________________ ____________________________ ____________________________ Information in the file you want to keep together.
Designing the Page Layout Splitting Paragraphs Splitting Paragraphs Paragraphs can present special problems when they are interrupted by page breaks. When a page break leaves the first line of a paragraph alone at the bottom of a page, the line is called an orphan. When a page break carries over only the last line of a paragraph to the top of a new page, the line is called a widow. By default, TFORM widows and orphans contain two lines.
Designing the Page Layout Summary Summary In this section you learned how to control the page layout of your document. Table 8-1 provides a quick summary of the commands discussed in this section. Table 8-1.
9 Adjusting the Text Overview This section discusses the TFORM commands you use to format text in an edit file. These commands control the appearance of the text in a printed document. You can adjust text in the following ways: Join text in paragraphs Justify text to the right margin Indent text Center text Insert white space in the text Figure 9-1 shows a page of printed text formatted by the TFORM commands discussed in this section. Figure 9-1.
Adjusting the Text How TFORM Works With Your Edited Text How TFORM Works When entering text in an edit file, you determine the end of each line by With Your Edited Text pressing RETURN or ENTER . If you want to see all the text as you enter it, you should limit the lines to what is visible on the terminal screen (about 70 characters). Your lines are about the same length, but your right margin varies depending on when you press RETURN and ENTER .
Adjusting the Text How TFORM Works With Your Edited Text Figure 9-2. Three Stages of a Document Text as entered Text as edited PLEASE NOTE When preparing quarterly budget reports, please be sure to include a review of the previous two quarters, including a summary of expenses and a note of any developing trends. PLEASE NOTE Your quarterly budget reports should include a status review of the previous two quarters. Please include a summary of revenue, expenses, and significant trends.
Adjusting the Text Joining Text Joining Text Default: Joining is not in effect. Text lines appear exactly as entered in the edit file. Joining is the process of moving words either up or down a line so that they fit into the space allotted by the margin settings. When joining is in effect, TFORM evaluates each line as it formats the text. If the line is too long, TFORM breaks off one or more words and moves them down to the next line. If the line is too short, TFORM brings up words from the next line.
Adjusting the Text Joining Text Figure 9-3. Joining Text Edit file contains lines of varying lengths. _______________________________ ________________________________ _______________________________ ________________________________ ________________________ ________________________________ _______________________________ ________________________________ _______________________________ ________________________________ ________________________ Joining moves text to fit margin settings.
Adjusting the Text Turning Joining On and Off Turning Joining On and Off You control joining with the SET JOIN command. To begin joining, enter this command: \SET JOIN ON Joining stays in effect until you turn it off by entering this command: \SET JOIN OFF Entering SET JOIN ON at the beginning of your file turns on joining for the entire document. When you want to stop joining—for example, to enter a table—enter SET JOIN OFF. Return to joining by entering another SET JOIN ON command.
Adjusting the Text Turning Joining On and Off Figure 9-4. Setting Joining TFORM begins joining with the next line. Joining stops for the previous line. Turns off joining \SET JOIN ON Next month, we will implement the new procedures for submitting design and layout suggestions to the Publishers Review Board. PLEASE USE THE UPDATED SUBMISSION FORMS!! \BREAK After the March 1 deadline, production will accept only the revised forms. Using the old forms may seriously disrupt the new processing procedure.
Adjusting the Text Hints on Using Joining Hints on Using Joining When your file consists of straight text in paragraphs, you’ll probably want to set joining and justification on at the beginning of your file and leave it at that. There are situations, however, when joining must be off. When Joining Should Be On You must have joining on for commands to work properly.
Adjusting the Text Hints on Using Joining When Joining Should Be Off Sometimes, joining can cause unexpected results. The following are examples of when joining should be off: Your file contains columns of text. Joining causes columns to be run together. Your file contains text you’ve indented using the space bar or the TAB key. Joining can move text that you want to stay on separate lines. Your file contains examples or illustrations in which the placement of text is critical.
Adjusting the Text Justifying Text Justifying Text Default: Text is always left-justified. Right justification is not in effect. Justification is the process of spacing out the text so that each line aligns to the respective right and left margins. TFORM always justifies text to the left margin, and normally leaves a ragged margin on the right. Turning on justification causes text to be justified to both the left and right margins.
Adjusting the Text Justifying Text Figure 9-6. Setting Justification Begins aligning text to both margins Resumes aligning only to the left margin \SET JOIN ON \SET JUSTIFY ON Please join me in welcoming Maria Riveira as our new Chief Financial Officer. Ms. Riveira comes to us with over fifteen years of experience in all aspects of financial planning and administration. \SET JUSTIFY OFF Come meet Maria at an informal party on Friday, May 15, at 4 p.m. in the lounge.
Adjusting the Text Using Joining and Justification Together Using Joining and Justification Together Justification works hand in hand with joining. Trying to justify text without joining often results in an unacceptable amount of space between words in a short line. Without joining in effect, TFORM can’t bring up words to fill the space on the line. In most cases, you use both commands as a unit. If you turn both joining and justification on, a SET JOIN OFF command also turns off justification.
Adjusting the Text Indenting the First Line of Paragraphs Indenting Text Default: No indentation is in effect. Text appears as entered in edit file. TFORM has several commands you use to indent text, depending on the specific task you want to perform.
Adjusting the Text Indenting the First Line of Paragraphs Figure 9-9. Indenting Paragraphs Indents to the right five characters \NEW \STYLE PARAGRAPHS INDENT 5 \SET JOIN ON During the next few weeks, we will be conducting a preliminary market survey on the new magazine concept discussed at the quarterly budgeting meeting. Now is the time for you to submit any further marketing, design, or production ideas concerning this new venture.
Adjusting the Text Indenting the First Line of Paragraphs Figure 9-10. Printed Documents Showing Indented Paragraphs During the next few weeks, we will be conducting a preliminary market survey on the new magazine concept discussed at the quarterly budgeting meeting. Now is the time for you to submit any further marketing, design, or production ideas concerning this new venture. Please contact Tom Goncherov, Marketing Manager, for more information or to submit additional ideas. Thanks.
Adjusting the Text Indenting a Single Line Indenting a Single Line There are two ways to indent a single line of text. You can: Use the TI (Temporary Indent) command Use the INDENT command without entering any value for number of lines The TI command indents only a single line and only from the left.
Adjusting the Text Indenting a Single Line An INDENT command with no value for number of lines indents only the next line. If you don’t include a margin in the command, TFORM indents from the left. For example: The first value indicates the number of lines; the second value indicates the number of characters. A single value indicates the number of characters to indent on the next line only. \INDENT 5 \INDENT 5 5 No margin indicated; TFORM indents from the left.
Adjusting the Text Indenting a Single Line To TFORM, the value you enter as part of an INDENT command refers to the number of lines in your edit file. This value might not be the same number of lines that the text takes up when it’s printed. This difference in input lines and output lines can cause some unexpected results, as shown in Figures 9-11 and 9-12. In Figure 9-11, you want to indent the first line of text five characters to the left.
Adjusting the Text Turning Indentation On and Off To avoid indention problems resulting from the difference in the number of input and output lines, be sure to leave space in the line for the indentation. If you’re indenting only a single line, you can use the TI (Temporary Indent) command, as explained earlier in this section. Turning Indentation On and Off When you’re not sure how many lines you want to indent, you can control indentation by using ON and OFF.
Adjusting the Text Turning Indentation On and Off Figure 9-13 shows indentation commands in an edit file. Figure 9-14 illustrates how the indentation appears in the printed document. Figure 9-13. Indenting Text Indents the next line fifteen characters to the left \INDENT 15 CONGRATULATIONS ARE IN ORDER!!!! \SET JOIN ON \SET JUSTIFY ON Employees: Many thanks for all your recent efforts.
Adjusting the Text Using Relative Values Figure 9-14. Indented Text in a Printed Document CONGRATULATIONS ARE IN ORDER!!!! Employees: Many thanks for all your recent efforts. client says it all: "I can't tell you how well the team unbelievably tight deadlines. All working with you again very soon!" Now for the celebration.
Adjusting the Text Using Relative Values Once you have an INDENT command in effect, you can use plus and minus signs to create additional indentations within an already indented area of text. Including indented text within another indentation is called nested indentation. For example, if you are using an INDENT command that indents five characters from the left, entering another INDENT command with a +3 value increases the indentation to eight.
Adjusting the Text Using Relative Values Figure 9-16. Nested Indentation in a Printed Document Please follow this procedure when working after 5 P.M.: 1. Leave and enter the building by the main entrance. 2. When away from your desk, notify security by one of the following methods: a) calling the front desk b) sending a mail message c) notifying the hall guard 3. Be sure to sign out when leaving for the night. Thanks in advance for your cooperation.
Adjusting the Text Centering Text Centering Text Default: Centering is not in effect. Text is aligned to the left. You use the CENTER command to center lines or blocks of text in your printed document. You specify the number of lines you want centered by including a number in the command. If you enter CENTER with no value, only the next line is centered. For example: Number of lines Command The command alone centers only the next line.
Adjusting the Text Centering Text Figure 9-17. Centering Text Centers the next three lines \CENTER 3 STAFF MEETING WEDNESDAY - APRIL 20 ROOM 1223, MAIN BUILDING Due to some scheduling conflicts, our staff meeting will be held on Wednesday afternoon this week. Please be on time.
Adjusting the Text Adding White Space to the Text Adding White Space to Most of the breaks in text in your edit file occur when you insert a blank the Text line by pressing the RETURN or ENTER key. For example, you use blank lines to define the beginning and end of paragraphs. You can add larger areas of white space to your document by using the SPACE command. This command tells TFORM to move the paper a certain distance. The value you enter tells TFORM how many lines down to move the paper.
Adjusting the Text Adding White Space to the Text Figure 9-19 shows an edit file using three separate SPACE commands. Figure 9-20 shows the resulting printed page. Figure 9-19. Using the SPACE Command \NEW \STYLE PARAGRAPHS GAP 2 \STYLE PARAGRAPHS INDENT 5 \SET JOIN ON The following illustration details this design.
Adjusting the Text Adding White Space to the Text Figure 9-20. White Space in a Printed Document The following illustration details this design. For more information, see the facilities coordinator. take place next weekend. The move will All employees should have their desks and bookcases cleaned out by Friday at 5. They will be set up in the new location by Monday morning. The new phone lines have been installed and are ready for operation. There will be no interruption in phone service.
Adjusting the Text Summary Summary This section has discussed the commands you use in your edit file to adjust how your text looks when it is printed. Table 9-1 presents a quick summary of the commands discussed in this section. Table 9-1.
10 Adding Headers and Footers Overview This section discusses the commands you use to put headers and footers in your printed document. A header is text that appears along the top of a page. Generally, headers identify the document or contain information about what is on that specific page. Headers are sometimes called running heads. You enter headers by using the HEADER command. A footer is text that appears along the bottom of a page.
Adding Headers and Footers Overview Figure 10-1 shows a page of a document and lists the TFORM commands used to place headers and footers on a printed page. Figure 10-1. Using TFORM Commands to Enter Headers and Footers Using the HEADER produces headers on a page. Using the STYLE GAP HEADER or STYLE GAP FOOTER command sets the space between text and headers and footers. EDITING PROCEDURES Figure Titles All figure titles in technical articles follow the same format.
Adding Headers and Footers Entering Titles Entering Titles The entry you make into a single header or footer is called a title. Titles consist of three areas or fields: left, center, and right. Vertical bars separate one field from another. You enclose the entire title in quotation marks. Here is an example of a title for a header and a footer: Titles are enclosed in quotation marks.
Adding Headers and Footers Entering Titles Note Using titles is not limited to header and footer entries. You can put titles anywhere in the text of your document by using the TITLE command. See the PS TEXT FORMAT Reference Manual for more information on this command. A header or footer title can be as wide as your margins allow. In practice, however, a title extending across the entire page is difficult to read, especially if it contains more than one field.
Adding Headers and Footers Entering Titles Figure 10-2.
Adding Headers and Footers Entering Titles Figure 10-3.
Adding Headers and Footers Entering Titles Note When you want a header or footer to reflect information on a specific page, you’ll need to make a printed copy of your document to determine the page layout. Then enter the correct title in the HEADER or FOOTER command.
Adding Headers and Footers Changing Titles Changing Titles Once you’ve entered a header or footer, it stays in effect until you enter a new HEADER or FOOTER command and change the entry in the field. TFORM carries over fields of a header or footer that you don’t change, making it easy for you to replace only selected fields in the title. If you don’t put anything between the vertical bars, the existing field stays in the new header or footer.
Adding Headers and Footers Changing Titles Figure 10-4. Titles Carry Over in Headers and Footers Original header has entries in left and right fields. Date Pa ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ _________ __________________ ___________ You enter a HEADER command with entry in center field.
Adding Headers and Footers Including Page Numbers, Date, and Time Including Page You can put a variety of information into header and footer titles. Title Numbers, Date, contents might include document names, descriptive comments, or even and Time legal notices such as copyrights. Most documents also include page numbers in either the header or footer, and many documents also contain the time and date when the document is printed.
Adding Headers and Footers Including Page Numbers, Date, and Time Figure 10-5 shows three files. In the first file, the date is entered in a header title. In the second and third files, the date is entered in footer titles. The date appears in a different field in each title. Figure 10-6 shows the resulting printed headers and footers. Figure 10-5. Entering Page Numbers in a Header or Footer \HEADER "REPORT SUMMARY|#|PROPOSED BUDGETS" \FOOTER "SECTION 4||PAGE - #" \FOOTER "|4-#|" Figure 10-6.
Adding Headers and Footers Displaying the Date Displaying the Date TFORM automatically keeps track of the current date—called the system date—and stores this information in a variable named SYS_DATE. By using the TODAY command with SYS_DATE, you can print the current date in headers or footers. There are several ways to display the date. The most common way is called the TODAY SHORT USA date format. This format uses numbers to represent the month, day, and year. The numbers are separated by slashes.
Adding Headers and Footers Displaying the Date Figure 10-7. Entering the Date in a Header or Footer The TODAY command determines the format of the date. The TODAY command must precede the header or footer command containing SYS_DATE. \TODAY LONG USA \HEADER "Marketing Memo|\(SYS_DATE\)|Please Read" \TODAY SHORT USA \FOOTER "\(SYS_DATE\)|INTERNAL USE" Figure 10-8. Displaying the Date in a Header or Footer Marketing Memo Current date replaces SYS_DATE in the printed document.
Adding Headers and Footers Displaying the Time Displaying the Time TFORM automatically keeps track of the current time—called the system time—and stores this information in a variable named SYS_TIME. By using the TIME command with SYS_TIME, you can print the time in headers or footers. To put the time in your document, first enter the TIME command. Then enter SYS_TIME in the location in your header or footer where you want the time to appear.
Adding Headers and Footers Displaying the Time Figure 10-10. Displaying the Time in a Header or Footer STOCK QUOTES Current time replaces SYS_TIME variable in the printed document. Note 6/9/87 15:32:02 Document printed at 15:32:05 As long as you have previously entered the TIME command in your edit file, you can include the time anywhere in the text of your document, as well as in headers and footers. Simply enter SYS_TIME in the text.
Adding Headers and Footers Using Multiple Headers and Footers Using Multiple Each page of a document can contain up to ten headers and ten footers. Headers and Footers While you probably won’t need this many headers and footers on a page, you might want to divide long headers and footers into multiple lines. Shorter headers and footers are both clearer and more concise.
Adding Headers and Footers Using Multiple Headers and Footers Figure 10-11 shows you an edit file containing multiple line headers and footers. Figure 10-12 shows the printed results. Figure 10-11. Using Multiple Headers and Footers Headers and footers are printed in numeric order.
Adding Headers and Footers Putting Headers and Footers on Specific Pages Putting Headers and By default, headers and footers appear on all pages in the same location. Footers on Specific You can specify headers or footers for alternating pages. You can also tell Pages TFORM to begin headers and footers on a particular page. Printing on Even and Odd Pages Often you want the same title for headers or footers, but you want the location to alternate from page to page.
Adding Headers and Footers Putting Headers and Footers on Specific Pages When you include ODD in the command, TFORM assumes that you don’t want the header or footer to appear on the first page of your document (page number 1). TFORM begins printing the header or footer on page 3, then on page 5, page 7, and so on.
Adding Headers and Footers Putting Headers and Footers on Specific Pages Figure 10-13. Entering Alternating Headers and Footers This two-line header prints on odd pages, including page 1. Text stays the same; the location changes on even and odd pages. This footer prints on all pages. This two-line header prints on even pages.
Adding Headers and Footers Putting Headers and Footers on Specific Pages Figure 10-14. Displaying Alternating Headers and Footers (Page 1 of 2) MONTHLY FINANCIAL REVIEW 6/11/87 With this document, the Finance Department begins a new policy of issuing monthly status reports. We hope you will find this information useful in monitoring your current budgets and in the preparation of future budget requests.
Adding Headers and Footers Putting Headers and Footers on Specific Pages Figure 10-14. Displaying Alternating Headers and Footers (Page 2 of 2) EDITING PROCEDURES MANUAL REVISED: 7/23/87 The comma signals the reader that what follows is the main clause of the sentence. When commas are omitted, you run the risk that the reader may not pause as you intended, either misreading the sentence or having to start again from the beginning to get the meaning straight.
Adding Headers and Footers Printing After a Specified Page Number Printing on the First Page You can tell TFORM to print a special header or footer on the first page of a document. To do this, include FIRST in the HEADER or FOOTER command. The following commands print this header and footer only once, on page number 1: \HEADER FIRST "|PRELIMINARY QUARTERLY RESULTS|" \FOOTER FIRST "|FOR INTERNAL DISTRIBUTION ONLY|" Note that FIRST indicates page number 1.
Adding Headers and Footers Setting Margins for Headers and Footers Setting Margins for Headers and Footers TFORM uses the same left and right margin settings for headers and footers that you set for your text margins. And, while headers and footers don’t have top and bottom margins, TFORM does maintain a specific gap between the end of the last header and the first line of text, and between the last line of text and the beginning of the first footer. You can change any of these settings.
Adding Headers and Footers Setting Margins for Headers and Footers Figure 10-15 shows the command for making the header margin different from the text margins. Figure 10-16 shows the resulting printed document. Figure 10-15. Changing Header Margins Moves the header margin 1.5 inches toward the left The text is printed at the original margin settings. \NEW \TODAY SHORT USA \STYLE MARGIN HEADER LEFT - 1.
Adding Headers and Footers Changing the Gap Changing the Gap If a page has a header or a footer, TFORM automatically leaves an inch of space between the text and the headers or footers. This space is called the header gap or the footer gap. To change this gap, you use the STYLE GAP HEADER and STYLE GAP FOOTER commands. You can enter an absolute value for the size of the gap in inches, or you can add or subtract from the current setting by preceding the value with a plus sign or a minus sign.
Adding Headers and Footers Changing the Gap Figure 10-18. Results of Increasing the Header Gap MONTHLY FINANCIAL REVIEW 6/11/87 With this document, the Finance Department begins a new policy of issuing monthly status reports. We hope you will find this information useful in monitoring your current budgets and in the preparation of future budget requests.
Adding Headers and Footers Summary Summary This section told you how to add footers and headers to your printed document. Table 10-1 presents a quick summary of the commands discussed in this section. Table 10-1.
11 Using Special TFORM Features Overview This section describes the commands that allow you to use some of the presentation and formatting capabilities of TFORM. Using these features, you can indicate key points in your document and emphasize information so that it is easily understood and attractively displayed.
Using Special TFORM Features Overview Figure 11-1. Using TFORM Commands for Special Effects Using the BOLD and UNDERLINE commands style text. Using the LEVEL command produces section headings. Using the LIST and ITEM commands display text in lists. Using the BOX command draws a box around text or figures. 11–2 SPECIAL NOTICE TO ALL PERSONNEL 1.1.
Using Special TFORM Features Entering Styling Commands Styling Text Normally, all the text in your edit file is identical in the printed version of your document. By using TFORM styling commands, you can emphasize key text concepts and vary text appearance. The most commonly used styling capabilities of TFORM are: Boldface type Underlining Subscripts and superscripts Note Entering Styling Commands The availability of styling features in your printed document depends on the type of printer that you use.
Using Special TFORM Features Using Styling Commands This is how the text looks when printed: SPECIAL NOTICE The symbol of water is H20. This is expressed in the formula E = MC2. Unlike other TFORM commands, styling commands need not start in the first column of a line. They can appear in any location within the text. The command must come immediately before the text you want to emphasize. Like other TFORM commands, you can use three-letter abbreviations for the commands.
Using Special TFORM Features Using Styling Commands Figure 11-2 shows an edit file containing styling commands. The printed results are shown in Figure 11-3. Figure 11-2. Styling Text Puts the memo headings in boldface Begins making the text boldface \BOLD(TO:\) ALL \BOLD(FROM:\) THE PUBLISHER \BOLD(DATE:\) August 10, 1987 \CENTER 1 \BOLD(ATTENTION ALL EMPLOYEES \SET JOIN ON Begins underlining Ends underlining Our new computers will arrive on Wednesday, September 2nd.
Using Special TFORM Features Using Styling Commands Figure 11-3. How Styled Text Looks When Printed TO: ALL FROM: THE PUBLISHER DATE: August 10, 1987 ATTENTION ALL EMPLOYEES Our new computers will arrive on Wednesday, September 2nd. You must contact the facilities department for an orientation session prior to this date. The sessions are scheduled on a first-come, first-serve basis. See the attached class schedule.* Please contact Judy Morgan at Ext. 455 for more information.
Using Special TFORM Features Starting the List Making Lists TFORM has several different types of lists you can use to present text. A list can be any series of entries—such as words, sentences, or paragraphs—that you put together in a specific order. The most commonly used types of TFORM lists are: Bulleted Numeric Alphabetic Roman See the PS TEXT FORMAT Reference Manual for a complete description of list types and formatting variations available for TFORM lists.
Using Special TFORM Features Entering Items in a List Entering Items in a List Begins a bulleted list Indicates an item in the list The text of the item You enter the text you want to include in a list under the BEGIN LIST command. You must precede each entry with the ITEM command, which you enter alone on the line above the text.
Using Special TFORM Features Entering Items in a List Figure 11-4.
Using Special TFORM Features Drawing Boxes Drawing Boxes Drawing a box around text, or enclosing a figure or illustration in a box, is an effective way of drawing attention to specific information in your document. TFORM boxes can be as small as two lines or as large as several pages. TFORM draws hyphens across the width of the page for the top and bottom of the box; the sides are drawn with vertical bars.
Using Special TFORM Features Drawing Boxes Figure 11-6. Drawing Boxes Begins drawing the box \SET JOIN ON The publisher requests that we begin using these new status reports at the beginning of next month. An example of the status report is shown below.
Using Special TFORM Features Defining Levels in Your Document Defining Levels in TFORM provides an easy way for you to define sections within your Your Document document by separating them with specific headings. These headings can range from chapter titles to paragraph subheadings. The different types of headings are called levels. There are eleven possible level headings. Level 0 is usually used for chapter titles or other major divisions. Level 10 is rarely, if ever, used.
Using Special TFORM Features Printing Level Headings Printing Level Headings When printed, the headings appear in different styles and formats, and with unique spacing settings, depending on the particular level you chose. Level 0, for example, is printed centered, with the first and second fields on one line and the third field on the line below. The text of Level-0 headings appears in uppercase boldface type, and it is underlined. Level-3 headings, on the other hand, are printed to the far left.
Using Special TFORM Features Printing Level Headings Figure 11-9. Level Headings Appear in Different Styles Each level has unique styling and formatting settings. SECTION 3 EDITING GUIDELINES Level-0 headings appear centered, on two lines. 3.1.0 INTRODUCTION 3.2.0 REFERENCE MATERIALS 3.2.1 DICTIONARIES 3.2.2 STYLE GUIDES All levels are numbered consecutively.
Using Special TFORM Features Printing Level Headings Level-0 headings produce a title page, with the heading alone on the page. TFORM moves to the next odd page after a LEVEL 0 command. TFORM also begins a new page for each level-1 heading. All level-2 and lower headings are printed sequentially, following the level-1 heading. TFORM moves to a new page when it reaches the next level-1 heading. Note You can change the default settings for style, format, numbering, and spacing.
Using Special TFORM Features Printing Level Headings Figure 11-11. Levels Are Grouped Together SECTION 2 THE ROLE OF THE EDITOR Level-0 headings appear on two lines, alone on the title page. Each level-1 heading begins a new page. 2.1.0 INTRODUCTION This section covers the duties and responsibilities of the editor in the overall editing process. 2.2.
Using Special TFORM Features Generating a Table of Contents Generating a Table of Contents TFORM keeps track of your level headings. Using the LEVEL CONTENTS command, you can retrieve these headings to produce a table of contents for your document. The LEVEL CONTENTS command is on by default. TFORM stores all level headings from level 0 through level 4. When printed, the level headings produce a table of contents with page numbers. Figure 11-12 shows the level headings in an edit file.
Using Special TFORM Features Generating a Table of Contents Figure 11-13. Printed Table of Contents The table of contents is single spaced. Page numbers are included. TFORM aligns level-0 headings to the left margin and indents all other headings. SECTION 2. THE ROLE OF THE EDITOR . . . 2.1.0 INTRODUCTION . . . . . . . . . 2.2.0 EDITING FOR STYLE . . . . . . 2.2.1 USING THE SECOND PERSON . . 2.2.2 GIVING INSTRUCTIONS IN STEPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using Special TFORM Features Producing Form Letters Producing Form Letters Note If you use TEDIT, and you have worked through the TEDIT part of this manual, you learned how to create form letters using SEARCH and REPLACE. This section discusses an alternative way to produce form letters using the same text example. In a form letter, most of the text is the same for every letter. TFORM inserts items that change, such as names and addresses, into the letter at specific points.
Using Special TFORM Features Producing Form Letters Figure 11-14. How TFORM Produces Form Letters The body file contains insertion points for customized information. You enter the body of the letter in one edit file. This list file stores customizing text in variables. You enter the customizing information in another edit file.
Using Special TFORM Features Creating the Body of the Letter Creating the Body of the Letter You store the text of your letter in a body file. Within this file, you indicate insertion points for the customized information you’ll put in each letter. The points are identified by entering variables into the text. Variables follow a specific format. You can’t have any blank spaces in the variable. For example: Variables end with a backslash and a closing parenthesis.
Using Special TFORM Features Creating the Variables File Creating the Variables File You store the variables for the form letter in a list file. Within the list file are blocks of information. The first block contains a template, which is a guide to the data. The template block tells TFORM the order in which the variables are stored in the file. For example, the template block for the letter in Figure 11-15 looks like this: Variables Pattern character Variables are enclosed in angle brackets.
Using Special TFORM Features Entering the Address Figure 11-16. The List File for a Form Letter The template block Defines the pattern character ending address information Ends the template block Marks the end of the address in a data block Data for the first_name variable Data for the name1 variable Data for the name2 variable Separates data blocks Entering the Address Data blocks Data blocks
= // Maria Riveira Finance Department Building 4 Rm.Using Special TFORM Features Printing Form Letters The ADDRESS command performs the following tasks: Tells TFORM to print the address variable in the list file (all the data from the block separator to the pattern character). Automatically inserts into the letter the current date, right-justified, in the TODAY LONG USA format. TFORM puts two lines between the date and the first line of the address. Sets up headers for subsequent pages of the letter. Turns on joining and justification.
Using Special TFORM Features Printing Form Letters The entire command line looks like this: The name of your body file A single space separates the file names The name of your variable file TFORM RUN command TFORM /OUT $S.
Using Special TFORM Features Printing Form Letters Figure 11-17. Printed Form Letters The current date is printed right justified. TFORM inserts the address variable. June 12, 1987 Maria Riveira Finance Department Building 4 Rm. 222 Dear Maria, As you know, the quarterly budgeting meeting has been scheduled for March 15. Your presentation will follow Monreau and precede Strauss. See the attached agenda.
Using Special TFORM Features Adding Comments to a File Adding Comments TFORM provides a way for you to document the contents in an edit file. to a File Perhaps you want to make notes on the data in the file, or to remind yourself of the way you’ve set up the commands. You might want to provide instructions to others who use the file. Anytime you want to include information in a file, but you don’t want the information printed, you use the COMMENT command.
Using Special TFORM Features Summary Summary This section discussed some of the special features of TFORM. You use these features to emphasize information in a printed document, and to vary the appearance of the text. Table 11-1 presents a quick summary of the commands discussed in this section. Table 11-1.
12 Printing Your Document Overview After you have entered the TFORM formatting commands into your edit file, you are ready to print out your document. If you send a file that does not contain any TFORM commands to a printer, the document is printed using the default settings. These settings are summarized in Table 7-2, which appears in Section 7.
Printing Your Document Running TFORM Running TFORM You run the TFORM program from your command interpreter prompt. To do this, you use an implied RUN command. “Implied” means you don’t actually need to enter RUN before the program name; instead, you simply enter TFORM.
Printing Your Document Sending the Document to a Printer Sending the Document In most cases, you send your edit file to a printer. To do this, enter the to a Printer printer device name after OUT in the RUN command. For example, to send the MEMO1 file to a printer named $S.#FINAL, enter this command: Sends document to the $S.#FINAL printer 1> TFORM /IN MEMO1, OUT $S.
Printing Your Document Previewing the Document on Your Screen Previewing the You can see how your formatted document looks without printing out the Document on pages by sending the output to your terminal. This is called previewing your Your Screen document. To preview a file, enter the TFORM command without the OUT portion. Because you haven’t specified an output device, TFORM sends the output to your screen.
Printing Your Document Sending the Document to Another File Sending the Document If you enter a file name as the output device, TFORM stores your edit file in to Another File another file. When you enter the file name, TFORM checks that the edit file name does not already exist so that it does not accidentally overwrite an edit file.
Printing Your Document Printing Selected Pages Printing Selected When you want to print only sections of a document, or a number of Pages selected pages, you add the PRINT PAGES command to the RUN TFORM command. You can print a single page, a range of pages, or a series of pages. The selections can be combined in one command. The following commands show you how to print out portions of the MEMO1 document: Prints only page 1 Prints pages 6 through 12. Separate ranges with a slash.
Printing Your Document Shifting the Text on the Page Shifting the Text on If your document is going to be bound or hole-punched, you might want to the Page leave extra space along the edge of the page. The text is print offset when you shift its location on the page. Entering the PRINT OFFSET command causes TFORM to shift the text on the page to allow this extra room. The command must include the number of inches you want the text shifted.
Printing Your Document Shifting the Text on the Page Figure 12-1. Offsetting the Text ______________________ _____________________ ______________________ _____________________ ______________________ _____________________ ______________________ ______________________ ________________ Printed document using original margin settings.
Printing Your Document Shifting the Text on the Page For odd-numbered pages, you set a wide left margin and a narrow right margin. For even-numbered pages, set a narrow left margin and a wide right margin. You must set the margins on the first odd page and the first even page. The text on all subsequent pages shifts according to these command settings. Figure 12-2 shows a two-page edit file. The commands on the first page shift text on odd pages. The commands on the second page shift text on even pages.
Printing Your Document Shifting the Text on the Page Figure 12-3. The Shifted Text USER MANUAL PAGE 1 EDITING PROCEDURES This manual discusses the editing procedures followed in all publications. It presents guidelines that you will follow through the entire editing process. USER MANUAL PAGE 2 EDITING PROCEDURES Depending on the type of article, you may see from one to three drafts. Technical material goes through two complete editing cycles. Fiction, on the other hand, is edited only once.
Printing Your Document Summary Summary This section discussed a number of ways you can print out a document using TFORM commands. It also told you how to create a TFORM macro and assign it to a function key. Table 12-1 summarizes the commands discussed in this section. Table 12-1.
Appendix A Command and Function Key Equivalents This appendix contains a table showing several different ways to perform TEDIT functions. Sometimes you can use one or more TEDIT commands to perform a function; sometimes you can use terminal keys or combinations of keys to perform the same functions as TEDIT commands. These function equivalents are especially useful when you are giving written commands on the *C response line, assigning a series of commands to a function key, or creating an OBEY file.
Command and Function Key Equivalents Scrolling Vertically TEDIT Functions PREVPAGE repeat count + PREVPAGE BACKWARD + WINDOW BACKWARD + repeat count + PARAGRAPH PREV PAGE FIRSTPAGE DISPLAYLINE 0 DISPLAYLINE first MARKPOSITION n + GOTOPOSITION n SHIFT NEXTPAGE FORWARD + WINDOW FORWARD + repeat count + PARAGRAPH NEXT PAGE LASTPAGE DISPLAYLINE n DISPLAYLINE last MARKPOSITION n + GOTOPOSITION n SHIFT ROLLUP ROLL UP ROLLDOWN ROLL DOWN repeat count + ROLLUP SHIFT + ROLL UP repeat count + ROLLDOWN
Command and Function Key Equivalents Inserting and Deleting Characters TEDIT Functions Terminal Functions INSERT + CHARACTER INSCHAR CHAR INS DELETE + CHARACTER DELCHAR CHAR INS Inserting and Deleting Lines INSERT + LINE INSLINE DELETE + LINE DELLINE SHIFT SHIFT + + CHAR INS CHAR INS + BACKSPACE LINE INS DEL LINE Erasing Text ERASE + EOL CTRL + ERASE LINE ERASE + WINDOW CTRL + PAGE ERASE ERASE + CHARACTER SPACE bar Breaking Lines INSERT + EOL INSERT + SENTENCE BREAKLINE 058060 T
Command and Function Key Equivalents Aligning Lines TEDIT Functions Terminal Functions ALIGN + LINE BREAKLINE (with auto word wrap ON) Repeating commands repeat count + text command + text item command + REPEAT FC Moving Text to Another File TEDIT file-a; OPENWINDOW file-b; COPY + text item (in file-a); RETRIEVE (in file-b) TEDIT file-a; COPY + text item (file-a); WRITE scratchpad, file-b TEDIT file-b; READ file-a, line range; RETRIEVE A–4 058060 Tandem Computers Incorporated
Glossary This glossary contains terms from both parts of this manual—Part One, “Using PS TEXT EDIT” and Part Two, “Using PS TEXT FORMAT.” For definitions of all the TEDIT commands and the options associated with them, refer to the PS TEXT EDIT Reference Manual. For definitions of all the TFORM commands, refer to the PS TEXT FORMAT Reference Manual. Align width.
Glossary Command syntax. The rules that tell you the particular way to type commands so that TEDIT or TFORM understands them. Create (a file). To set up a specific location on a disk where the document you write in a file is stored. Cursor. A movable line or box (sometimes blinking) on the screen that indicates where the next character is to be inserted, replaced, or deleted. Data block. The customized information to be inserted in a TFORM form letter.
Glossary Editing program. A program, such as TEDIT, that allows you to create and modify a document and store it on the computer. Editing session. The period of time during which you edit a specific document. The session starts when you open the file and ends when you close it by exiting. Editor. The program you use to enter and edit text. TEDIT is an example of a full-screen editor. EOF. Stands for end of file. When the last line of your file shows on the screen, TEDIT displays EOF on the status line.
Glossary Form letter. A customized set of letters containing the same basic text but individualized with such information as name, address, and position. Form width. The width of the paper you’re printing on (usually expressed in inches). Format. The layout of information on a page. Formatter. A program that controls the printed appearance of a document. Function . The specific action performed by TEDIT or the terminal when you press a certain key or give a certain command. Function key.
Glossary Justification. Adjusting the spacing in a line of text to produce even right margins in paragraphs. Level headings. A text entry alone on a line that indicates the beginning of a new section or topic in the text. There are eleven types of level headings in TFORM. List. A set of entries, such as words, sentences, or paragraphs, that you put together in a specific order. List file. A file containing the unique information (variables) for each recipient of a TFORM form letter. Local profile.
Glossary Page. In TEDIT, the amount of information that is displayed on the screen at one time. You can change the page size by adjusting the Overlap on the RECONFIGURE OPTIONS screen. You scroll from one page to the next by pressing the NEXT PAGE or PREV PAGE keys. In TFORM, a page is the printed text on a single sheet of paper. Page break. The automatically generated move to a new page when the text area on the current page is filled. You can enter manual page breaks using the TFORM NEW command.
Glossary Profile. A profile contains settings that control how TEDIT performs certain commands. The profile consists of options for commands and settings for function keys. You change the profile using the RECONFIGURE OPTIONS and RECONFIGURE FUNCTION-KEYS commands. You can configure and save up to fifty different profiles. Profile file. The file that contains all of your TEDIT profiles; it is usually called TEDPROFL and is stored in your default volume and subvolume. Ragged margin.
Glossary Ruler. The highlighted line in TEDIT containing numbers and other characters that mark each of the columns across the screen. Scratchpad. A temporary holding area for text that you are copying or moving. Screen. The illuminated display surface (CRT) where you interact with TEDIT to create and modify documents. Also the text that is visible on the screen, referred to as a page. See also Page. Scroll. A TEDIT function that moves the text forward and backward or right and left across the screen.
Glossary TEDIT function key. A key on your terminal keyboard (usually labeled with a number) that has a TEDIT command, text command, or text item assigned to it. When you press the key, TEDIT performs the assigned function. TEDPROFL. The file that contains all of your TEDIT profiles; it is usually stored in your default volume and subvolume. Template. A flexible strip that fits on the terminal keyboard and identifies the functions assigned to the TEDIT function keys. Template block.
Glossary Unit of measurement. An entry required by some TFORM commands that defines how a value is measured—for example, lines, inches, characters, picas, or points. Unshifted function. The function TEDIT performs when you press a function key without pressing the SHIFT key. Value. A numerical entry required by some TFORM commands. Variable. A quantity whose value changes. For example, SYS_DATE and SYS_TIME are variables that always contain the current date and time.
Index A Abbreviating SETPROFILE options 6-3 TEDIT commands and items 3-9, 5-17/18 TFORM commands 7-6 ADDRESS command 11-23/25 Address variable 11-22 Advice message (TEDIT) 3-13 ALIGN command 2-21/22, 4-18/19, 4-27 Align width, changing 2-22 Alphabetizing with MOVE LINE 3-8/9, 5-15/16 Angle brackets for named function keys 5-27 Arrow keys for moving cursor between windows 4-3/4 in text 1-8 within response lines 4-2 Audit, line renumbering 6-13 Auto word wrap adjusting line width while typing 4-7/11, 4-17 rep
Index BEGIN LIST command 11-7, 11-8 Blank pages See NEW EVEN or NEW ODD command Block separator 11-22 Body file 11-21 BOF (beginning of file) 6-11 BOLD command 10-3/6 Boxes 10-10/11 BREAK command 9-6 using to stop joining 9-6 Breaking lines with BREAKLINE and auto word wrap 4-10/11, 4-14/17 with INSERT SENTENCE 2-18, 4-14/17 BREAKLINE command 4-10/11, 4-14, 4-14/17 C CANCEL command 2-20/21, 4-19, 5-15 Canceling persistence 2-20/21 SAVEPROFILE or USEPROFILE command 3-16/17 CENTER command 9-24/25 Centering t
Index null 5-12, 5-14, 5-32/33 uppercasing 5-18 CLOSEWINDOW command 4-5, 4-20, 5-7, 6-8, 6-15 Closing a window 4-5, 4-20, 5-7, 6-8, 6-15 Columns combining 5-10 deleting 5-12/13 determining width of 3-2/3 displaying by number 6-11 inserting 5-14 moving columns of text 5-11/14 numbers for using to move cursor 6-9/15 using to set tab stops 3-5 typing in 3-2/6 Combining files 6-2/4 Command interpreter commands EOF! (CTRL + Y) 1-4 TEDIT 1-2 WHO 5-2 prompt 1-2, 1-16 giving several TEDIT commands from 5-3 Command
Index in one step using *C 5-3 syntax and 5-3/4 using function keys 1-13/14, 2-15/17 using semicolon for separating 5-17 written 2-15 entering TFORM 7-5/7 syntax of TFORM 7-5/6 Commands (TEDIT) *C 1-14 abbreviating 3-9, 5-17/18 ALIGN 2-21/22, 4-18/19, 4-26 BACKTAB 5-26, 5-28/29 BACKWARD 2-17, 4-18/19, 6-5, 6-7/8 BREAKLINE 4-10/11, 4-14, 4-15/17 CANCEL 2-21, 4-19, 5-15 CLOSEWINDOW 4-5, 5-7, 6-8, 6-15 COMPRESS 6-13 COPY 2-8/10, 3-10/11, 4-1, 4-4/5, 5-7, 5-28/29, 6-14 DEFINEREGION 5-5 DELETE 1-10/11, 2-16, 2-
Index LEFTSCROLL 5-24/26, 5-29, 6-11 LOWERCASE 3-14 MARKPOSITION 6-16/17 MOVE 2-6/14, 3-8/9, 5-15, 6-8 NEWLINE 4-10, 5-18, 5-21 OBEY 5-21/22 OPENWINDOW 4-2/3, 5-3, 5-21, 6-8, 6-15 PURGEPROFILE 3-18 READ 6-2/4, 6-20 RECONFIGURE FUNCTION-KEYS 4-8/11, 5-13/14, 5-30, 5-36 RECONFIGURE OPTIONS 3-3/5, 3-15, 4-6/7, 4-14, 5-26, 5-30, 5-35/36, 6-3, 6-5/6 REDO 2-23 RENUMBER 6-12/13 REPEAT 5-20, 5-27 REPLACE 4-21/22, 4-25/26, 5-11/14, 5-18, 5-21, 5-28, 5-30/33 RETRIEVE 2-7/9, 2-12, 3-9, 3-11, 4-5, 5-6/7, 5-16, 5-28/29
Index UPPERCASE 3-14, 5-18, 5-21 USEPROFILE 3-17/18 WRITE 6-2, 6-14, 6-18/19 Commands (TFORM) ADDRESS 11-23/25 BEGIN LIST 11-7 BOLD 11-3/4 BREAK 9-6 CENTER 9-24/25 COMMENT 11-27 DOWN 11-3/4 END LIST 11-8 FOOTER 10-1/25 FOOTER ALL ODD 10-19 FOOTER EVEN 10-18/24 FOOTER FIRST 10-24 FOOTER NOW 10-25 FOOTER ODD 10-18/24 HEADER 10-1/25 HEADER ALL ODD 10-19 HEADER EVEN 10-18/23 HEADER FIRST 10-25 HEADER NOW 10-25 HEADER ODD 10-18/23 HELP 7-9/10 INDENT 9-15/23 ITEM 11-8 KEEP 8-27 LETTER 11-24/25 LEVEL 11-12 Index
Index LEVEL CONTENTS 11-17/18 LIST 11-7/9 BEGIN LIST 11-7 END LIST 11-8 ITEM 11-7/9 NEW 8-23/26 NEW EVEN 8-24/26 NEW ODD 8-24/26 PAGE 10-24 PRINT PRINT MANUALLY 12-4 PRINT OFFSET 12-7/9 PRINT PAGES 12-6 RUN See TFORM RUN command SET SET BOX 11-10 SET JOIN 9-4/9 SET JUSTIFY 9-10/12 SET SPACING 8-14 SPACE 9-26/28 STYLE STYLE FORM LENGTH 8-4 STYLE FORM WIDTH 8-4 STYLE GAP FOOTER 10-26/27 STYLE GAP HEADER 10-26/27 STYLE MARGIN 8-7/13 STYLE MARGIN FOOTER 10-25/27 STYLE MARGIN HEADER 10-25/27 STYLE PARAGRAPHS BO
Index STYLE PARAGRAPHS GAP 8-20 STYLE PARAGRAPHS INDENT 9-13/15 STYLE PARAGRAPHS TOP 8-29 STYLE SENTENCES 8-16/20 TFORM (RUN) 11-24, 12-2/5 TI 9-15/16 TIME 10-14/15 TODAY 10-12/13 UNDERLINE 11-3/4 UP 11-3/4 COMMENT command 11-27 COMMENT line in OBEY file 5-21 Comments adding to a document 11-27 COMPRESS command 6-13 Compressing files for storage 6-13 CONFIRM option for REPLACE 4-25 COPY command 2-8/10, 3-10/11, 4-1, 4-4, 5-6, 5-28/30, 6-14 Copying lines 3-10/11 paragraphs from one file to another 4-4 range
Index LETTER 4-2 MEMO 1-2/3 TABLE 5-2 using the ! shortcut 5-2 oversized files 5-1/37 profiles AGENDA 3-4/5, 3-15/17 LETTER 4-6/11 TABLE 5-35/36 CTRL key + LINE ERASE key 3-5 CTRL key + RETURN key 2-12 CTRL key + Y (EOF! command) 6-11 Cursor movement 1-7, 4-4 position when retrieving text 3-10 Customizing form letters with SEARCH and REPLACE 4-12, 4-20/26 function key assignments 4-10 profile options 3-3/5 profiles 3-4/5, 3-15/17, 4-6/11, 5-35/36 D Data blocks 11-22 Date including in a header or footer 10-
Index Default assignments for options and functions 2-22 paragraph size 4-14 profile 1-2, 3-4, 3-18 ranges, when to use 4-25/26 settings function keys 4-9/11 printing using 7-7/8, 12-1 profile options 3-4/5 table 7-8 See also individual commands volume and subvolume 1-3, 3-16, 5-2 DEFINEREGION command 5-5 DELETE command 2-16, 5-10 Deleting characters 1-10 columns of text with REPLACE 5-11/14 contents of scratchpad 3-9, 5-16 lines 1-11 marked positions 6-18 profiles 3-18 sentences 2-20 text, keeping track o
Index DISPLAYLINE command 6-11/12 Documents adding comments to 11-27 creating and storing with TEDIT 1-1, 1-3/4 formatting 7-4 including the date in 10-13 including the page number in 10-13 including the time in 10-14/15 printing 12-2/6 to a file 12-5 to a printer 12-3 to the terminal 12-4 using default settings 7-7/8 three stages of 9-3 DOWN command 11-3/5 E Edit file defined 7-2 entering TFORM commands into 7-5/8 printing with default settings 7-7/8 using TFORM with an 9-2/3 Editing larger files 6-1 prog
Index END LIST command 10-8 End-of-line (EOL) 2-11, 2-15, 2-17, 4-18/19, 5-18 Entering TEDIT commands 1-13/14, 2-13/15, 5-2/3, 5-17, 5-21/22 text in a file 1-7 TFORM commands 7-5/7 EOF (end of file) 6-11 EOF! command 1-4 EOL See End-of-line Erasing profile settings 3-15 scratchpad 3-9/10 text 1-7 EXIT command 1-16, 2-24 Exiting from TEDIT 1-16, 2-24 saving profile before 3-5 UNDO command and 2-23 EXTENDED-SEARCH option for searching 4-24 wild-card characters and 5-13 F FC command 5-19/20 Fields (TEDIT), mo
Index entering text in 10-5/7 replacing text in 10-8 illustrated 10-9 using in headers and footers 10-3/9 File compressing for storage 6-13 creating a new 1-3, 3-1, 4-2, 5-2, 5-21, 6-2/3 entering text in 1-7 extrawide, working with 5-22/25 location for storing documents 1-1, 1-3/4, 1-4 name, specifications for 1-2 profile 3-16/17 reopening 2-1, 2-3 security 4-3 using with TFORM 7-2 FINDNEXT command 4-23 FINDPREV command 4-23 Fix command See FC FOOTER command 10-1/25 Footer gap 10-26/28 Footers changing the
Index printing after a specified page number 10-24 on blank pages 10-1 on even and odd pages 10-18/24 on specified pages 10-18/24 on the current page 10-24 on the first page 10-24 setting margins for 10-25/26 summary of commands 10-2, 10-29 using multiple 10-16 when take effect 10-1, 10-8, 10-25 Form length 8-4 Form letters 11-19/26 ADDRESS command 11-23/25 creating the body file 11-21 customizing with TEDIT 4-20/26 defined 11-19 entering the address variable 11-23/25 printing 11-24/26 illustrated 11-26 us
Index Function keys about using 1-13/14 assigning functions to delete column 5-13 insert column 5-14 series of commands 5-17 changing assignments to 2-22, 4-6, 4-8/9 named in SETPROFILE command 5-27 part of profile 4-9/11 template for 1-2 terminal versus TEDIT 1-7 using with written commands 2-15/17 G Gap footer 10-26/28 header 10-26/28 paragraph 8-20/22 Going to marked positions 6-17/18 GOTOPOSITION command 6-5, 6-17/18 H Hanging indent 9-13/15 HEADER command 10-1/25 Header gap 10-26/28 Headers changing t
Index including page numbers in 10-10 including time in 10-14/15 numbering multiple 10-16 placement within the edit file 10-1, 10-7, 10-24 printing after a specified page number 10-24 on blank pages 10-2 on even and odd pages 10-18/24 on specified pages 10-18/24 on the current page 10-24 on the first page 10-24 setting margins for 10-25/26 summary of commands 10-2, 10-29 using multiple 10-16 when take effect 10-1, 10-7, 10-25 Headings (TEDIT) column headings in a table 5-22/32 row headings in a table 5-9/2
Index I IGNORE-CASE option for SEARCH, REPLACE 4-22, 5-18 INDENT command 9-15/23 Indenting avoiding unwanted 9-16/19 blocks of text 9-16/19 default setting 7-7/8, 9-13 entering values for 9-16/18 first line of paragraphs 9-13/14 hanging indent 9-13/14, 9-21/23 negative indentation 9-13/14, 9-21/23 nested indentation 9-21/23 single lines 9-15/16 using the INDENT command 9-17 using the TI command 9-16 STYLE PARAGRAPHS INDENT command 9-13/15 turning indentation ON and OFF 9-19/21 turning ON and OFF 9-19/21 us
Index lines 1-11, 2-4/5, 3-14, 4-15/17, 5-23 paragraphs 4-13/14 sentences 2-18, 4-15/17 sentences to break lines 5-10, 5-22 text, keeping track of line numbers when 6-10 vertical rules 5-28, 5-30/33 Interline spacing changing 8-14/15 default setting 7-7/8, 8-14 Item See Text item ITEM command 11-8 J Joining See joining text Joining lines See joining text Joining text 9-4/9 default setting 7-7/8, 9-4 defined 9-4 hints on 9-8/9 illustrated 9-5 interrupting 9-6 turning ON and OFF 9-6/7 using with justificatio
Index Justifying text 9-10/12 default setting 7-7/8, 9-10 defined 9-10 turning ON and OFF 9-10/11 using with joining 9-12 K KEEP command 8-27/28 illustrated 8-28 L LEFTSCROLL command 5-24/26, 5-29, 6-11 LETTER command 11-24/25 address 11-24/25 LEVEL command 11-12/16 LEVEL CONTENTS command 11-17/18 Level headings as a variable 11-12 defined 11-12 entering 11-12/13 grouping in printed document 11-15/16 numbering 11-13 printing 11-13 Levels See Level headings LINE DEL key 1-11 LINE INS key 1-11 058060 Tandem
Index Lines (TEDIT) adjusting width of 2-21/22, 4-6/7, 4-19 aligning 4-18 breaking 2-18, 4-10/11 copying range to another file 6-14 deleting 1-11 displaying by number 6-11 inserting 1-11, 2-4/5, 3-14, 4-15/17, 5-23 line numbers, using 6-9/15 LINE, text item 2-4, 2-15 moving 2-6/10, 3-8/9, 5-15/16 rejoining broken 4-18 renumbering 6-10, 6-12/13 spacing between 8-14/15 See also Rules Lines (TFORM) joining text in 9-4/9 keeping together 8-27 LIST command 11-7/9 List file 11-22/23 Lists 11-7/9 BEGIN LIST comma
Index nesting 11-8 starting 11-7 types 11-7 Local profile 3-16 Logging on 1-2 LOWERCASE command 3-14 M Margins 8-7/13 header and footer 10-25 text changing temporarily 9-16/19 changing with absolute values 8-7 changing with relative values 8-7 default settings 7-7/8, 8-7 Marking boundaries of regions 5-5/6 positions 6-16/17 sections 6-5/7 MARKPOSITION command 6-16/17 Message, advice (TEDIT) 3-13, 3-16, 4-22 MOVE command 2-6/14, 3-8/9, 5-15, 6-8 Moving around in file by line and column number 6-11 backward
Index cursor moving between windows 4-4 with arrow keys 1-7/8 with terminal function key 1-7 forward to ends of lines 2-11 with SPACE bar 1-8 how TEDIT moves text 2-8/10 large blocks of text 6-5 contents of scratchpad 6-14 ranges of lines 6-14 REGION 5-4/7, 6-18/19 SECTION 6-7/8 WINDOW 6-8 lines 2-6/10, 3-8/9, 5-15/16 paragraphs 4-4/5 scratchpad and 2-8/10 sentences 2-10/12 text from one window to another 4-1 to ends of lines 2-11 words 2-13/14, 2-16/17 words into alphabetical order 3-8/10 N Named function
Index Negative indentation 9-13/14, 9-21/23 Nested indentation 9-22/23 lists 11-8 styling commands 11-4 NEW command 8-23/26 NEW EVEN command 8-24/26 NEW ODD command 8-24/26 NEWLINE command 4-10, 5-18, 5-21 NEXT PAGE key 3-12, 4-9, 5-6, 6-4/6, 6-16 Null character 5-12, 5-14, 5-33 Numbering pages 10-10/11 Numbers column, displaying 6-11 line decimal places in 6-10 displaying 6-9/10 moving cursor to line and column 6-9/11 renumbering 6-12/13 saving copy of (auditing) 6-13 status line and 4-2, 5-26, 6-9 turnin
Index Opening windows two into same file 5-8 two into two different files 4-1/3, 4-20, 5-2/7, 5-21, 6-15 OPENWINDOW command 4-2/3, 4--20, 5-2, 5-8, 5-21, 6-7, 6-15 Options customizing profile 3-3/5, 4-6/8 OPENWINDOW command 4-2/3 REPLACE command 4-25 SEARCH command 4-21/22 See also Searching, options to extend or limit Orphan controlling number of lines in 8-29 defined 8-29 STYLE PARAGRAPHS TOP command 8-29 P Page (TEDIT) 5-6 Page breaks automatically generated by TFORM 8-23 default setting 8-23 inserting
Index Page form 8-4/7 changing settings for 8-4 default settings 7-7/8 form length 8-4 form width 8-4 Page layout defined 7-2, 8-1 illustrated 8-2 summary of commands 8-30 using commands 8-3 Page number including in a header or footer 10-10 including in document text 10-10 Paper size See Page form Paragraph gap defined 8-20 effects of interline spacing on 8-20 effects of SPACE command on 8-22 setting 8-20/22 Paragraphs adjusting width of lines in 2-21/22 as defined by TFORM 8-19 avoiding unwanted page brea
Index indenting the first line of 9-13/15 hanging indent 9-13/15 using positive and negative values 9-13/15 inserting 4-13/14 joining text in 9-6/7 justifying text in 9-10/12 PARAGRAPH, text item 2-21 producing uniform lines in 9-6/7 realigning after using REPLACE 4-26 setting paragraph gap 8-20/22 setting spacing between 8-19/22 splitting 8-29 Pattern character 11-22 Patterns for searching 4-24 Persistence canceling 2-20/21 using 2-4, 2-20/21 Personalizing form letters 4-20/26 See also Customizing and For
Index Printing documents 12-2/6 using default settings 7-7/8 headers and footers 10-18/24 level headings 11-13/16 grouping 11-15 numbering 11-13 PRINT MANUALLY command 12-4 PRINT PAGES command 12-6 printer requirements 12-3 redirecting the output 12-4/5 selected pages 12-6 sending document a file 12-5 sending document to printer 12-3 sending document to terminal 12-4 setting parameters for 12-3 summary of commands 12-11 Profile creating and saving 3-3/5, 3-15/17, 4-6/11, 5-26/27, 5-35/36 default 1-2, 3-18
Index identifying for USEPROFILE list 3-15 listing all your profiles 3-17 local 3-16 names 3-16/17 options auto word wrap 4-7/11, 5-36, 6-3 default 3-3/4 line width 4-6/7 paragraph size 4-13 RETURN function 4-7/11 section marker 6-6 tab stops 3-5, 4-6/7, 5-26/27, 5-36 original assignments in 2-22 using another 3-15/17 Prompt command interpreter (TACL) 1-2 TEDIT command 2-13 PURGEPROFILE command 3-18 Q Qualifiers 7-6 R Ranges copying lines to another file 6-14 for SEARCH and REPLACE 4-23, 4-25/26 READ comma
Index Recalling and reissuing commands (FC) 5-19/20 RECONFIGURE FUNCTION-KEYS command 4-8/11, 5-13/14, 5-31, 5-36 RECONFIGURE OPTIONS command 3-3/5, 3-15, 4-6/8, 4-14, 5-26, 5-30, 5-35/36, 6-3, 6-5/6 REDO command 2-23 Redoing changes that were undone 2-23 Region defining and copying 5-4/7 REGION, text item 5-4 Remarks field (profile) 3-15 RENUMBER command 6-12/13 Renumbering lines 6-12/13 REPEAT command 5-20, 5-27 Repeat count 5-18, 5-29/30 Repeating commands using FC command 5-19/20 using REPEAT command 5
Index Response line *C 2-14 bypassing 6-4 canceling before using 2-14 DISPLAYLINE 6-11 fields and RETURN function 3-5 MARKPOSITION 6-16/17 OPENWINDOW 4-2/3, 5-3 READ 6-2/4 RENUMBER 6-13 REPLACE 4-25/26, 5-12 saving information on 5-12, 5-14 SEARCH 4-21/22 secondary 6-4 topic (online help) 3-12 USEPROFILE 3-17 WRITE 6-14 RETRIEVE command 2-7/10, 2-12, 3-8, 3-11, 4-4, 5-6/7, 5-16, 5-28/29, 6-3, 6-8 Retrieving text turning off auto word wrap when 6-3 See also RETRIEVE command RETURN function auto word wrap an
Index ROLL UP and ROLL DOWN keys 5-29/30 RULER command 3-2/3, 5-21/23 Ruler for determining column placement 3-2/3 Rules horizontal 5-28/30 vertical 5-28, 5-30/32 RUN command See TFORM RUN command Running heads See Headers S SAVEPROFILE command 3-15/18, 4-11, 4-14, 5-35 Saving copy of marked positions 6-19 files 1-4 profiles 3-15/17 Scratchpad defined 2-8/10 emptying 3-9/10 features of 3-8/9 moving lines to, for alphabetizing 5-15/16 READ command and 6-2/4 WRITE command and 6-2, 6-14 Scrolling by line and
Index with marked positions 6-15/17 SEARCH command 4-20/24, 6-5/7 Search-text 4-21/22, 4-25/26, 5-14 Searching extending or limiting with patterns 4-24 with ranges 4-23 for specific lines or columns 6-11/12 for specific text 4-20/24 options to extend or limit CONFIRM 4-25 EXTENDED-SEARCH 4-24 IGNORE-CASE 5-18 When-found 4-22 WORD-DELIMITED 4-22 Section markers 6-5/8 SECTION, text item 6-5 Security, file 4-3 Semicolon, separating commands with 5-3, 5-17/18 Sentences defined by TEDIT 2-11 defined by TFORM 8-
Index Series of commands *C for giving 5-17/18 OBEY file for giving 5-21/22 semicolon for separating 5-3, 5-17/18 Session, editing 2-1, 2-3, 2-23, 3-5, 3-17 SET BOX command 11-10/11 SET JOIN command 9-6/7 SET JUSTIFY command 9-10/12 SET SPACING command 8-14 SETPROFILE command 3-18, 5-26/27, 6-3 SHIFT key 1-11, 1-13/14 Shifted function 1-11, 1-13/14 Shifting the text 12-7/9 Shortcuts for creating files 5-2 for giving profile commands 3-18 for opening windows 5-2/3 SHOWNUMBER command 6-9/10, 6-14/15 SIZEWIND
Index Spacing changing between sentences 8-16/18 changing line 8-16/18 changing paragraph gaps 8-19/22 default settings 7-7/8, 8-14 in documents 8-14/22 interline 8-14 Special features summary of commands 11-2, 11-28 using 11-1/28 Starting TEDIT 1-2 Status line 1-3 determining line numbers with 6-9 displaying BOF and EOF 6-11 file name on 1-6 persistence displayed on 2-4, 2-21/22 showing column numbers for wide files 5-25 window number on 4-2 Storing documents 1-1, 1-4, 1-5, 6-13 String See Series of comma
Index STYLE PARAGRAPHS INDENT command 9-13/16 STYLE PARAGRAPHS TOP command 8-29 STYLE SENTENCES command 8-16/19 Styling commands 11-3/5 dependence on printer 11-3 entering 11-3/4 illustrated 11-5 location in edit file 11-4 nesting 11-4/5 summary 11-28 using 11-4/5 using multiple 11-4/5 Styling text commands 11-3/5 Subvolume, storing documents in 1-4 Syntax of styling commands 11-3/4 of TEDIT commands 5-2/3 of TFORM commands 7-5/6 System date 10-12 System time 10-14 SYS_DATE 10-12/13 SYS_TIME 10-14/15 0580
Index T TAB command 3-3, 3-6, 4-14, 4-19, 5-26, 5-28/29 TAB key 1-9, 3-4/6, 4-2, 4-14, 4-19 Tab stops extra-wide files and 5-23, 5-26, 5-36 setting 3-2/6, 4-6/7, 5-26/27 Table of Contents LEVEL CONTENTS command 11-17/18 modifying the appearance of 11-18 TEDIT command (TACL) 1-2 contact 1-2, 2-22, 3-3, 4-9, 4-11 function keys 1-13/14 See also Function keys TEDPROFL 3-16 Template block 11-22 Template for function keys 1-2, 1-13/14 Temporary Indent command See TI command Temporary text holding area See Scratc
Index editing text wider than the screen 5-32/33 functions described for 1-7/13 HOME 1-8, 4-4 LINE DEL 1-11 NEXT PAGE 3-12, 4-9, 5-6, 6-4/6, 6-16 PREV PAGE 3-12, 6-4/6, 6-16 RETURN 1-8 ROLL UP and ROLL DOWN 5-29/30 SHIFT 1-11, 1-13/14 SPACE bar 1-8 TAB 1-8, 3-5/6, 4-2, 4-14, 4-19 Text adding white space to 9-26/27 adjusting line lengths 9-4/6 bolding 11-3/6 centering 9-24/25 creating uniform lines 9-6/7 creating uniform lines in paragraphs indenting 9-13/23 joining 9-4/9 justifying 9-10 keeping together 8-
Index subscripts and superscripts 11-3/6 underlining 11-3/6 uneven lines in 9-4/6 using TFORM with an edit file 9-2/3 Text adjusting commands See text formatting Text command 2-15 Text editor 1-1, 7-2 Text formatting commands illustrated 9-1 summary 9-29 Text item defined 2-15 end of file and 6-8 End-of-line (EOL) 2-11 LINE 2-4 PARAGRAPH 2-21 REGION 5-7 SECTION 6-5 SENTENCE 2-11 WINDOW 6-8 WORD 2-13 TFORM capabilities of 7-4 command syntax 7-5/6 prompt 7-9 Index–38 058060 Tandem Computers Incorporated
Index RUN command printing documents with 12-2/6 printing form letters with 11-24/25 syntax of 12-2 using interactively 7-9 TFORM RUN command for printing documents 12-2 for printing form letters 11-24/25 options 12-2 TI command 9-15/16 Time including in document text 10-14/15 including in headers and footers 10-14/15 TIME command 10-14/15 Titles changing 10-8/9 defined 10-3 defining fields in 10-3 entering 10-3/6 including page numbers in 10-10 replacing fields 10-8 syntax of 10-3/6 using in level 0 headi
Index U UNDERLINE command 11-3/6 UNDO command 2-23, 3-9, 5-14, 5-16, 5-21, 6-8, 6-13 Undoing mistakes 2-23 scratchpad and 3-9, 5-16 when deleting columns 5-14 when renumbering 6-13 Uneven text See Joining text Units of measurement (table) 7-6/7 Unmarking positions 6-18/19 UNMARKPOSITION command 6-18/19 UP command 11-3/6 UPPERCASE command 3-14, 5-18, 5-21 USEPROFILE command 3-17 V Values 7-6 Variables address 11-22 in form letters 11-21 level headings as 11-12/13 page numbers as 11-18 system date 10-12 SYS_
Index Volume and subvolume file location in 1-3 profile file location in 3-16 using ! to create files and 5-2 W When-found option for SEARCH 4-22 WHO command (TACL) 5-2 Wide files, working with 5-22/25 Widow controlling number of lines in 8-29 defined 211 8-29 STYLE PARAGRAPHS BOTTOM command 8-29 Wild card EXTENDED-SEARCH used with 5-13 Wildcard EXTENDED-SEARCH used with 5-14 patterns for searching 4-24, 5-14 Windows changing size of 5-6 opening into two different files 4-1/3, 4-20, 5-2/3, 5-21, 6-15/16 OP
Index Words deleting 2-16 moving 2-13/14, 2-16 replacing 4-25/26 WORD, text item 2-13 Wrap auto word 4-7/11 cursor movement 1-8 WRITE command 6-2, 6-14, 6-18/19 Written commands 2-13/17 Special Characters ! (COMMENT command) 11-27 # (page number) 10-10 # (repeating commands with) 5-18 * (default profile name) 3-18 * (to specify the current window) 4-2, 5-7 ** (to specify a second window) 4-2, 5-7 *C command 1-14 ?COMMENT line in OBEY file 5-21 \ (TFORM command indicator) 7-5 Index–42 058060 Tandem Comput
