HP Reference Information Storage System v1.6 Administrator Guide (T3559-96073, July 2007)

Figure 63 Include resource database
Select Restrict mail users whenyouneedtosynchronizeonlyasubsetofthedomain.
Use Restricti
on type to spec ify how to restrict the mail users.
Select By groups when wanting to restrict using group names.
Select By servers when wanting to restrict using server names.
Use Restriction method to specify whether to include or exclude the restricted names.
Select Exc lud
e to synchronize all domain documents except for the ones specified.
Select Include to only synchronize the domain documents specified.
Use Restrictions to specify the mail users to be restricted.
2. Enable the Syn
chronization Agent:
You must enabl
e the Email Miner Synchronization agent. If the agent is not enabled, the
synchroniza
tion process will not occur. Ma ke sure that you specify the server on which the Email
Miner Synchronization agent i s to run. You may choose any server on which this agent is to run, but
it is recommended that you specify the server where the administrators make address book changes.
The Email Miner Synchronization agent should only execute on one ser ver per domain, unless you
are distrib
uted in your a dministration. The Email Miner database must be present on that server.
If you need more than one synchronization process (multiple domains), copy/paste the Email Miner
Synchronization agent, and change it accordingly.
The Email Miner Synchronization agent runs lo cally on the specified server; it does not connect to
any other se
rver while it is executing.
NOTE:
Please allo
wenoughtimeforthesynchronizationagenttorunandthechangestoreplicate
out to the Email Miner replicas BEFORE the Email Miner agent runs on each replica.
Failuretodosocouldresultinreplication/saveconflicts within the Email Miner database.
Selective archiving
Methods
Email Miner manages documents using three different m etho d s. These methods can work in conjunction
with each other: you can manage documents all thre e ways for the same mail user.
1. Content: You can manage the documents by content. This allows you to specify
keywords/phrases and manage the documents that contain the specified keywords/phrases.
2. Retention: You can manage the do cuments by retention. Within the document restriction, you
would specify the m aximum age for the documents, thus managing any document that is older
than the m aximum age.
3. Size: You can manage the documents by the document size. Within the document restriction,
you would specify the maximum size for the documents, thus managing any document that
is larger than the maximum size.
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Email Miner version P2.0 for Lotus Notes administration guide