HP StorageWorks Reference Information Storage System V1.4 Administrator Guide (T3559-96027, March 2006)

Use Restrictions to specify the mail users to be restricted.
2. Enable the Synchronization Agent
You must enable the Ema il Miner Synchronization agent. If the agent is not enabled, the
synchronization process will not occur. M ake sure that you specify the server on which the Email
Miner Synchroniza tion agent is to run. You may choose any server on which this agent is to run, but
it is recommended that you specify the server where the administrators make address book changes.
The Email Miner Synchronization agent should only execute on one server per domain, unless you
are distributed in your administration. The Email Miner database must be present on that ser ver.
If you need more than one synchronization process (multiple domains), copy/paste the Email Miner
Synchronization agent, and change it accordingly.
The E m ail Miner Synchronization agent runs locally on the specified server, m eaning tha t it does not
connect to any other server while it is executing.
NOTE:
Pleaseallowenoughtimeforthesynchronizationagenttorunandthechangestoreplicate
out to the Email Miner replicas BEFORE the E mail Miner agent runs on each replica.
Failuretodosocouldresultinreplication/saveconfli cts within the Email Miner database .
Selective archiving
Methods
Email Miner m anag es d o cuments using three different methods. These methods can work in conjunction
with each other, meaning that you can manage documents all three ways for the same mail user.
1. Content - The administrators can manage the documents by content. This allows the
administrators to specify keywords/phrases and manage the documents that contain the
specified keywords/phrases.
2. Retention - The administrator can manage the documents by retention. Within the document
restriction, the administrator would specify the maximum age for the documents, thus m anag ing
any document that is older than the maximum age.
3. Size - The administrator can m anage the documents by the document size. Within the document
restriction, the administrator would specify the maximum size for the documents, thus managing
any document that is larger than the maximum size.
Multiple restrictions
Multiple 'Doc ument' Mail Restrictions can exist for different folders/views with different retention periods.
For example, a restriction managing the 'Inbox' can exist with a retention period of 90 days as well as a
second restriction managing the 'Sent' view with a retention period of 180 days.
If two 'Document' Mail Restrictions have the same priority and different retentions for the same folder, the
restriction that was last modified will take precedence.
Basics
To create and complete a Mail Restriction, perform the following steps:
• Select Create | Administration | 2. Mail Restriction
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Email Miner version P2.0 for Lotus Notes administration guide