HP Reference Information Storage System Version 1.6 User Guide revision 2 (T3559-90810, August 2007)

• Specify where you want to save the results by entering a path in the Folder field or clicking
Browse to select a location.
•InthePrefix field, enter the name of the PST file that will be generated when you export
the results.
If the filesizeexceeds1.7GB,thePSTfile is automatically divided into more tha n one file and
numbered sequentially (for example, XYZ_001.pst, XYZ_002.pst, and so forth).
Outlook 2000: If the results contain m ore than 16,000 messages, a new PST file will be created
even if the 1.7 GB size limi tation has not been reached yet. O utlook 2002 or 2003: The
maximumnumberofmessagesis64,000.
9. To begin the export process, click Download.ClickingClose willquittheexportprocess.
10. A progress bar is displayed while you are downloading the results. When the export process is
complete, click Close.Ifanerroroccurs,anerrormessageisdisplayed. ClickOK to display the
error log.
You can work with these messages as you would any em ail message. For instance, you can reply to,
forward, or delete a message.
NOTE:
Deleting a message removes it from your Outlook account, but does not necessarily delete
itfromtheRISS.Rulesonwhenandwhatfiles are deleted depends on how the RISS has
been configured and are usually set by the administrator. Contact your administrator for
more information.
Accessing saved criteria
If you save the criteria of a query or search, you can access it from the Query Manager page. Each item
listed shows the na m e of the saved criteria and date of when you saved the criteria.
To access a saved criteria:
1. Click Query Manager in the too lbar. The Query Mana ger page displays.
2. Click Saved Criteria to display all previously saved searches.
Figure 10 Saved Criteria view, Query Manager page
3. Complete any of the following tasks:
• To resubmit the query, click Reload. The Advanced Search page with the saved criteria
already entered is displayed. You can then resubmit the query by clicking Find Now.
• To delete the saved criteria, click Delete. You are not prompted to confirm the deletion.
• ToswitchtotheSavedResultsview,clickSaved Results.Orright-clickandselectSaved
Query Results.
Accessing saved results
You can access saved results from the Quer y Manager p age. This includes results that you have placed
in a quarantine repository. Each item listed shows the name of the results, its status (if unfinished),
and start and end dates of the search.
To access saved results:
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RISS Web Interface