HP StorageWorks Reference Information Storage System V1.4 User Guide (T3559-96028, December 2005)

1RISSoverview
This section introduces HP StorageWorks Reference Information Storage System (RISS ) and Reference
Information M a nager (RIM) from a user perspective. It introduces RISS key concepts and provides an
overview of RIM.
RISS and RIM
RISS is a fault-tolerant, secure system of hardware and software that archives files and ema il messages
for your organization, and lets you search for archived documents.
• Automatic, a
ctive data archiving (email and specific types of documents) that helps your
organization meet regulatory requirements.
• Interactive data querying to search for and retrieve archived data according to various criteria.
RIM is m anagement software supplied with RISS. To interact with the system, you have access to the
following applications:
Table 2 RIM a
pplications
Application What You Can Do
RISS Web Interface Use your web browser to search for documents archived on the system.
Save and reuse your search-query defi nitions and results. See "RISS Web
Interface"onpage17.
RISS Outlook Interface
(customer op tion)
Search for email messages using Microsoft Outlook with a Microsoft Exchange
mail server. View and work with archived email messages. See "RISS Outlook
Interface"onpage35.
RISS Lotus Notes Interface
(customer op tion)
Search for email messages using IBM Lotus Notes with an IBM Domino mail
server. View and work with archived email messages. See "RISS Lotus Notes
Interface"onpage45.
Document Manager
(customer op tion)
Manually archive files by placing copies in a special Windows folder. See
"Document Manager"onpage47.
The RISS We b Interface is available to all users. The RISS Outloo k Interface, RISS Lotus Notes Interface,
and Document Manager are independent customer options. D ep ending on the configuration of your
system, each may or may not be available to you.
Understanding document archiving
RISS archives files and email messages associated with registered users. With RIM, you can find and
retrieve archived documents to which you have access.
Archiving involves physically storing copies of a document (file or email message), but also virtually
storing it in one or more repositories. A repository is an abstract data store, which is a virtual collection
of documents associated with routing rules (for storing) and user access control lists (for retrieving):
• Documents associated with a given user are archived to a given set of repositories. User-repository
associations are defined by routing rules.
• A user has query and retrieval access to a given set of repositories. This is controlled by access
control l ists associated with each repositor y.
Most users have query and retrieval access to only their own d ocuments, which are archived in their
individual repositories. The system automatically archives, in your individual repository, all email
messages associated with your email account; that is, all messages you send or receive.
Reference Information Storage System User Guide
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