HP Reference Information Storage System Version 1.6 Administration Guide revision 2 (T3559-90809, September 2007)
Viewing reproce
ssing history logs
The repr ocessi
ng history log at the bottom of the Reprocessing view shows a list of the last successful
reprocessing r
uns for each configured domain. The log includes each dom ain group, when a domain
was reprocess
ed last, and the number of processed files. This report is b ased on data from smart cell
groups, which is averaged from the i ndividual smart cells of each group.
Repository-level retention
RISS archives emails and other documents in one or m ore repositories. A repository is a virtual collection
of documents associated with a given user by routing rules (storing) and access control lists (ACL s)
(retrieving).
You ca n use the Retention view to configure document retention periods for d oma ins and repositories. For
example, you can remove expired stored data or remove access to stored data for specific repositories
based on user-defined retention policies. When the retention rules locate expired data, references to
the data are removed fro m the index. The data itself is removed from the file system after all references
to it have been removed. This is useful in meeting compliance requirements, when your company must
retain all emails for a specified number of years.
In addition to a history log report, the Retention view displays a domain’s retention period and status.
Each repository within the domain also has a retention period. If the doma in’s retention period is greater
than a specific repository’s retention period, the domain’s retention period is applied to that repository.
Otherwise, the repositor y’s retention period is applied.
NOTE:
Quarantine repositories are the exception to this rule because they have an infinite retention period.
Table 40 Link to Retention view
Origin
Link
left menu
Data Management > Retention
Searching for and editing a repository retention period
Changes to user repository retention periods are handled by the Account Manager. You can change the
retention period in the Account Manager, or you can e dit the same form from the Retention view.
To search for a specific repository and change its retention period in the Retention view:
1. Enter all or part of the user name in the Edit User Repositories box and click Search.
The search function uses the “Like” SQL d atabase capability. For example, you could enter jack
to match users jackdoe or jacksmi th. Entering %doe would match users jackdoe, janedoe,
or maryjanedoe. Entering %ja% would match users jadams, jackdoe, janedoe, jacksmith, or
maryjanedoe.
Searches are not case sensitive.
2. If necessary, click one of the repositor y tabs (Regulated, Unregulated, Q ua rantine, Other) to
locate the repository.
3. Click the repository name to edit its retention period.
68
Data management