HP Jornada 680/680e Handheld PC Users Guide Part number F1262-90003 Printed in Singapore Edition 1
ï HP Jornada 680/680e Users Guide
Copyright notice This manual and any examples contained herein are provided as is and are subject to change without notice. Hewlett-Packard Company makes no warranty of any kind with regard to this manual, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. HewlettPackard Co. shall not be liable for any errors or for incidental or consequential damages in connection with the furnishing, performance, or use of this manual or the examples herein.
ï HP Jornada 680/680e Users Guide
Contents 1. Welcome ..................................................................................... 1 2. 3. 4. 5. 6. Using this guide ................................................................................................ 2 Learning about HP Jornada ........................................................................4 Getting started ...................................................................... 11 HP Jornada hardware features .................................................
ï HP Jornada 680/680e Users Guide 7. Optimizing your HP Jornada ...................................... 121 Adding programs, fonts, sounds, and images............................. 122 Accessories ................................................................................................... 127 Managing memory ................................................................................... 132 Managing battery power .......................................................................
| 1 Welcome | 1 Congratulations on purchasing the Hewlett-Packard Jornada 680 or 680e Handheld PC (H/PC), a mobile device powered by the Microsoft® Windows® CE operating system. The size and capabilities of the HP Jornada 680/680e H/PC let you keep your most important business and personal information current and close at hand. Your HP Jornada supports the latest version of Microsoft Pocket Outlook, so you can check e-mail and manage your appointments and contacts while on the road.
2 | HP Jornada 680/680e Users Guide Using this guide This Users Guide will give you a quick and effective introduction to your HP Jornada. Although great care has been taken to ensure the accuracy of procedures and artwork, some of the screens displayed on your HP Jornada may differ from the ones that appear in this Users Guide. Detailed, step-by-step instructions for using the programs on your HP Jornada are also included in online Help, so you do not have to carry this guide when you travel.
Chapter 1 | Welcome | 3 Information Source Programs This Users Guide or Online Help on your device. On the Start menu, tap Help. Unfamiliar technical terms The glossary located at the end of this Users Guide. Synchronizing and exchanging files with a desktop PC (including information on connecting while traveling) This Users Guide or Online Help on your device. On the Start menu, tap Help. or Windows CE Services online Help on your desktop PC.
4 | HP Jornada 680/680e Users Guide The complete text of this Users Guide is available on the HP Web site at www.hp.com/ jornada. You can download the Users Guide to your desktop PC and view it using the Adobe Acrobat Reader, available from the Adobe Web site at www.adobe.com. Learning about HP Jornada Hewlett-Packard has taken mobile computing to new levels of compatibility and convenience. With HP Jornada, youll notice many benefits not found in other, similar computers.
Chapter 1 | Welcome | 5 Synchronize mail messages, contacts, appointments, and tasks with your desktop or notebook PC in just a few steps. (See the Synchronizing data section in chapter 3.) Carry your HP Jornada with you. The HP Jornada weighs only 510 g (1.1 lb), including batteries. Expand your functionality with PC Card accessories. (See the Accessories section in chapter 7.) Get it all in one package. Your HP Jornada comes complete with a built-in modem (model 680 only).
6 | HP Jornada 680/680e Users Guide The programs listed below are pre-installed in ROM, so you will never need to reinstall them. Microsoft Pocket Office On the Start menu, point to Programs, point to Office, and then tap one of the following choices. Pocket WordTake notes and compose documents, or transfer Microsoft Word files from your desktop PC to read and review while you are away from your office.
Chapter 1 | Welcome | 7 TasksKeep track of to-do lists. Set an alarm or a reminder and HP Jornada will make sure you do not forget a task! Microsoft Explorers On the Start menu, point to Programs, and then tap Internet Explorer or Windows Explorer. Or, double-tap the Internet Explorer or My Handheld PC icons on the desktop. Pocket Internet ExplorerBrowse the Web from your HP Jornada or subscribe to channel content with this streamlined version of Microsoft Internet Explorer 3.0.
8 | HP Jornada 680/680e Users Guide HP viewerDisplay Calendar, Task, and Contact information (Pocket Outlook) in as much detail as you need so that you are always in control of your schedule. Month View, Week View, and Day View help you manage your calendar even more efficiently. (HP viewer is also accessible through a desktop icon and an HP hot key.
Chapter 1 | Welcome | 9 Microsoft InkWriter®Jot quick notes or create sketches while in a meeting. Microsoft Voice RecorderRecord voice memos or vital information. CalculatorPerform simple calculations in an onscreen calculator, and then copy the results to any open document. World ClockKeep track of the time anywhere in the world and display useful travel information for both your home city and the city you are visiting.
10 | HP Jornada 680/680e Users Guide
| 11 Getting started | 2 This section will help you start using your Hewlett-Packard Jornada 680 or 680e Handheld PC (H/PC). You will learn how to set up your HP Jornada, discover how to customize the Microsoft Windows CE operating system to work for you, and you will have a brief introduction to Windows CE. When you have finished this chapter, you will have all the information you need to begin working with your HP Jornada.
12 | HP Jornada 680/680e Users Guide HP Jornada hardware features The views below will introduce you to the various connectors, ports, and other features of your HP Jornada. Stylus and stylus slotKeeps your stylus within easy reach. (For more information, see the Using the stylus and touch screen section in this chapter.) Appointment notification LEDNotifies you of scheduled appointments, alarms, and reminders.
Chapter 2 | Getting started | 13 Telephone connector (RJ-11)Enables you to connect a telephone line to the built-in modem (model 680 only), keeping you in touch with the world. (For more information, see the Connecting the telephone line section in chapter 6.) DC jack and AC power adapterConnect your HP Jornada to AC power anywhere in the world to charge the main battery or to connect to your desktop PC.
14 | HP Jornada 680/680e Users Guide Infrared port (SIR IrDAcompliant transceiver) Enables you to send and receive files by infrared beam between your HP Jornada and another HP Jornada or palmtop PC, or between your HP Jornada and an infraredequipped printer or desktop PC. (For more information, see the Connecting by infrared section in chapter 3 and the Infrared transfer section in chapter 8.
Chapter 2 | Getting started | 15 PC Card release tabEjects a PC Card from the slot. Backup Battery CompartmentHolds a 3-V CR2032 coin-cell backup battery. (For information on replacing the backup battery, see chapter 7.) Audio speakerPlays system sounds or voice memos. Security cable slotAllows you to keep your HP Jornada safe with the connection of an optional thin-wire security cable.
16 | HP Jornada 680/680e Users Guide Installing the main battery The HP Jornada Standard Battery provides power to your HP Jornada while it is not connected to AC power. Under normal operating conditions, the battery should provide power for up to 7 hours; however, battery life will vary depending on how you use your HP Jornada. The main battery fits into the bottom of your HP Jornada, as shown in the following diagram. This bottom view of the HP Jornada shows how to install the main battery.
Chapter 2 | Getting started | 17 fully before operating your HP Jornada on battery power. Charging the main battery takes approximately 3.5 hours. When the battery is fully charged, charging stops automatically; the battery will not overcharge if left connected to AC power. Do not mutilate, puncture, or dispose of batteries in fire. The batteries can burst or explode, releasing hazardous chemicals. Replace batteries only with the types recommended in this Users Guide.
18 | HP Jornada 680/680e Users Guide The AC adapter includes two parts: the power cable and the adapter. To connect to AC power 1. Connect the cable from the AC adapter to the DC jack on the right side of your HP Jornada. 2. Connect the power cable to the AC adapter. 3. Plug the power cable into an AC power outlet. Activating the backup battery The backup battery protects your data when the main battery runs out of power.
Chapter 2 | Getting started | 19 To prevent loss of data, replace the backup battery as soon as a warning message appears on your screen indicating that backup battery power is low. (For detailed instructions on replacing the backup battery, see the Managing battery power section in chapter 7.) To activate the backup battery 1. Remove the yellow sticker from the bottom of your HP Jornada. 2. Pull out the tape that protrudes from the battery compartment.
20 | HP Jornada 680/680e Users Guide Following the Welcome Wizard After you install the main battery, your HP Jornada will turn on automatically. At startup, the Hewlett-Packard welcome screen appears. Then, after a few moments, the Windows CE Welcome Wizard begins. The Welcome Wizard presents a brief orientation that helps you to calibrate the touch screen and configure device settings such as the World Clock and Owner Identification.
Chapter 2 | Getting started | 21 If your HP Jornada freezes during operation, you may need to perform a soft reset. To reset, use the stylus to press the reset button located on the left side of the HP Jornada keyboard. Your HP Jornada will restart automatically. Unsaved data in any open documents will be lost. For more information, see the Resetting section in chapter 8.
22 | HP Jornada 680/680e Users Guide Selecting your Home City Windows CE displays current time and regional information for the city you designate as your Home City. Tap the city nearest your home from the drop-down list on the Home City tab. If your city is not listed, you can use the World Clock control panel to add it later. (See the World Clock topic in online Help.
Chapter 2 | Getting started | 23 Adding owner information You can set Windows CE to display owner information, such as your name, address, and telephone number. You can also type a note to be displayed; for example, offering a reward for the safe return of your HP Jornada. To display your owner information each time you start your HP Jornada, select the Display Owner Identification check box under At Power On. You can change the information you type here at any time using the Owner control panel.
24 | HP Jornada 680/680e Users Guide Using your HP Jornada After you complete the Welcome Wizard, you can begin using your HP Jornada and its built-in programs. Welcome to Microsoft Windows CE Congratulations on purchasing a mobile device powered by the Microsoft Windows CE operating system. The size and capabilities of your HP Jornada let you keep your most important business and personal information up to date and close at hand.
Chapter 2 | Getting started | 25 Using the command bars Each program has a command bar located at the top of the program window. The command bar displays both menu names and toolbar buttons. Tap the slider and drag to switch between displaying toolbar buttons only or menu names and toolbar buttons. You can drag the slider to display only the buttons and menu names you want. You can also drag the slider down to move the toolbar buttons under the menus.
26 | HP Jornada 680/680e Users Guide the upper right corner of the keyboard. When you are finished, turn off your HP Jornada by pressing the On/Off key or by tapping Suspend on the Start menu. Turning off your HP Jornada simply suspends operation. When you turn it on again, you can resume working. You can also set options in the Power control panel to turn your HP Jornada on and off automatically. For example, you can set your HP Jornada to turn on when you tap the touch screen or when you open the cover.
Chapter 2 | Getting started | 27 To type accented or international characters, press and hold the Fn/AltGr key as you press the key combination corresponding to the character (international versions only). International versions of the HP Jornada have slightly different keyboard layouts. To generate extended characters or keyboard commands, hold down the Fn/AltGr key or alt as you press a key.
28 | HP Jornada 680/680e Users Guide For more information about the HP Jornada settings application, refer to the Using the HP settings application section in chapter 7 or the HP settings topic in online Help. Using the audio buttons The audio buttons on the front of your HP Jornada enable you to record and play voice memos without even opening the cover. For more information on recording voice memos, see the Using Voice Recorder section in chapter 4.
| 29 Connecting to your | 3 desktop PC Your HP Jornada 680 or 680e Handheld PC works perfectly as a standalone computer. But to get the most out of your HP Jornada, you will want to connect to your desktop or notebook PC. This chapter describes how to establish a connection between your HP Jornada and a desktop PC, and how to use your HP Jornada with a desktop PCor with any PC that has Microsoft Windows CE Services installed.
30 | HP Jornada 680/680e Users Guide Connecting for the first time You can connect your HP Jornada to a desktop PC using a serial connection (with either the docking cradle or the sync cable) or a network connection (with an optional PC Card network interface card), or you can connect to an infraredequipped desktop or notebook PC (using the infrared port). Before you connect, you must install Windows CE Services on the desktop PC. Then, you can connect your HP Jornada and establish a partnership.
Chapter 3 | Connecting to your desktop PC | 31 components are needed and prompts you to set up only the necessary components. For instance: If you do not already have Outlook or Schedule+ installed, the Setup Wizard will attempt to install Schedule+ version 7.0a The Setup Wizard can add Inbox extensions to enable you to transfer messages to your desktop mail client Exchange or Outlook You may need to restart your PC after installing each component.
32 | HP Jornada 680/680e Users Guide Ethernet ComponentsNetwork drivers for Windows CE. Microsoft Pocket StreetsA maps-and-navigation program for Windows CE. Mobile Channels ViewerA Web content viewer that enables you to view Web content from selected sites while you are offline. Windows 95 infrared drivers version 2.0Enables you to install an infrared port on a desktop PC. Windows 95 Dial-Up Networking version 1.
Chapter 3 | Connecting to your desktop PC | 33 Available 9-pin serial communications port CD-ROM drive VGA or higher resolution graphics card (SVGA 256-color recommended) To install Windows CE Services 1. Insert the Desktop Software for Microsoft Windows CE compact disc into the CD-ROM drive on your desktop PC. 2. The Windows CE Services Setup Wizard should start automatically.
34 | HP Jornada 680/680e Users Guide Be sure that your desktop PC is on before placing your HP Jornada in the docking cradle or connecting the sync cable. If the desktop PC is off, your HP Jornada or desktop PC may freeze, forcing you to reset or restart. For information on resetting your HP Jornada, see the Resetting section in chapter 8. To connect using the docking cradle 1. Connect the 9-pin end of the sync cable to a serial port on your desktop PC. 2.
Chapter 3 | Connecting to your desktop PC | 35 If you are traveling without your docking cradle or you need to synchronize files with your home computer while the docking cradle is connected to your office PC, you can connect your HP Jornada directly to a desktop PC using only the sync cable. (You can also connect and synchronize by infrared. For more information, see the Connecting by infrared section in this chapter.) To connect directly (without the docking cradle) 1.
36 | HP Jornada 680/680e Users Guide Establishing a partnership After you set up Windows CE Services on your desktop PC, you are prompted to establish a partnership between your desktop PC and your HP Jornada. The partnership enables your desktop PC to recognize your HP Jornada when transferring files or synchronizing data. You can establish partnerships between your HP Jornada and up to two desktop PCs, for example, your home PC and your office PC.
Chapter 3 | Connecting to your desktop PC | 37 Following the New Partnership Wizard The New Partnership Wizard will help you create a partnership and offer you options for synchronizing Pocket Outlook data, e-mail messages, and files between your HP Jornada and desktop PC. When the New Mobile Device Detected dialog box appears on your desktop PC, click Synchronize, and then follow the instructions on the screen of your desktop PC to complete the New Partnership Wizard.
38 | HP Jornada 680/680e Users Guide Troubleshooting partnerships If you are unable to establish a connection between your HP Jornada and your desktop PC, double-tap the connection icon in the status area of the taskbar on your HP Jornada. The Connection Status dialog box may provide information about the problem. You should also confirm that both the desktop PC and the HP Jornada are communicating at the same baud rate.
Chapter 3 | Connecting to your desktop PC | 39 Finally, on the Communications tab of the Windows CE Services Properties dialog box, clear the Enabled check box under Enable mobile device connection, and then click Apply. After the connection is disabled, re-select the Enabled check box and click Apply to enable the connection again. If these steps fail to correct the problem, use the Windows CE Services Communications Troubleshooter.
40 | HP Jornada 680/680e Users Guide Connecting to your desktop partner After you have established a partnership, you have several options for connecting your device to your desktop partner in the future. You can set Windows CE Services to automatically detect your HP Jornada and establish a connection whenever you connect the sync cable. Using the COM port on your desktop PC is the easiest way for you to connect, unless you use that port for other peripherals. To enable automatic connection 1.
Chapter 3 | Connecting to your desktop PC | 41 Connecting by infrared You can use the infrared port on your HP Jornada to connect to a desktop or notebook PC that is running Windows 95 (or later). Once connected, you can transfer files and synchronize Pocket Outlook data and e-mail messages just as if you had connected using a sync cable or a docking cradle. Before you can connect by infrared, you must set up and configure an infrared port on your desktop or notebook PC.
42 | HP Jornada 680/680e Users Guide To configure your HP Jornada for infrared connection 1. On your HP Jornada Start menu, point to Settings, tap Control Panel, and then double-tap the Communications icon. 2. On the PC Connection tab, if it does not say Connect using Infrared Port, tap Change, and then select Infrared Port from the list of available connections. To establish an infrared connection 1. Line up the infrared port on your HP Jornada with the infrared device on your notebook or desktop PC. 2.
Chapter 3 | Connecting to your desktop PC | 43 If you choose Browse, your HP Jornada will be connected as a guest. As a guest, you can view files and folders on the HP Jornada, transfer files and folders, and manually back up or restore; however, you cannot synchronize data or automatically back up and restore data. If you choose Restore, you are given the option to restore data from an existing backup file on the desktop PC.
44 | HP Jornada 680/680e Users Guide the icon for a file or program that is stored on your HP Jornada, Windows CE Services displays the properties for that file or program, as if you had clicked Properties on the File menu. The Mobile Devices window on your desktop PC displays the contents of your HP Jornada (shown here with Internet Explorer 4.0 and Active Desktop).
Chapter 3 | Connecting to your desktop PC | 45 You can set ActiveSync either to synchronize automatically each time you connect your HP Jornada to your desktop PC or to synchronize continuously whenever the synchronized information changes, for as long as the computers are connected. You can also synchronize at any moment by choosing Synchronize Now from the Tools menu in the Mobile Devices window.
46 | HP Jornada 680/680e Users Guide 4. To set specific options (for example, to indicate how many weeks of Calendar data to synchronize, or to synchronize only active tasks), select the appropriate service, and then click Options. Reducing the amount of data to synchronize, for example, by synchronizing only 1 or 2 weeks of Calendar data, can significantly speed up the synchronization process. If you use Microsoft Outlook, Windows CE Services synchronizes only 2 weeks of calendar data by default.
Chapter 3 | Connecting to your desktop PC | 47 To set a default option for conflict resolution 1. Open the Mobile Devices window, and then select your HP Jornada icon. 2. On the Tools menu, click ActiveSync Options. 3. On the General tab of the ActiveSync Options dialog box, click Advanced. 4. Select the option you prefer to resolve conflicts. Synchronizing e-mail messages You can synchronize your HP Jornada Inbox with the e-mail program (Microsoft Outlook or Exchange) on your desktop PC partner.
48 | HP Jornada 680/680e Users Guide Before you can synchronize remotely, the desktop PC or network server must be configured for Remote Access Services (Windows NT) or Dial-Up Networking (Windows 95 or later), and you must create a connection on your HP Jornada by using either the HP Jornada dialup application or the Remote Networking program. For information about setting up connections with HP dialup, see the Setting up a remote connection to your network section in chapter 6.
Chapter 3 | Connecting to your desktop PC | 49 Accessing a computer not on a network If you want to dial in to a computer that is not on a network (such as your home PC with Windows 95 and Microsoft Plus! pack), you must set up the target PC to receive your calls as follows. The target desktop PC must be turned on. The target desktop PC must have a modem installed and configured and must be set to receive incoming calls.
50 | HP Jornada 680/680e Users Guide To create a Remote Networking connection 1. On the Start menu, point to Programs, point to Communication, and then tap Remote Networking. 2. In the Remote Networking folder, double-tap Make New Connection. 3. In the Make New Connection dialog box, tap Dial-up, and then tap Next. 4. If you have the HP Jornada 680, select Built-In Modem from the list of modems. If you have the HP Jornada 680e, select the appropriate option for the modem you have installed. 5.
Chapter 3 | Connecting to your desktop PC | 51 the HP Jornada dialup application or Remote Networking will appear in this list. or If you are connecting over a network, tap Network Connection. 3. In the Connect to list, select the name of the desktop PC to which you will connect. The Connect to list displays only the PCs with which you have already established a partnership. 4. In the User Logon dialog box, type your user name, password, and domain if necessary, and then tap Connect.
52 | HP Jornada 680/680e Users Guide they do on your desktop PC. During conversion, certain formatting or attributes may also be removed from the Pocket Office version; however, all formatting should be restored when the file is returned to the desktop PC. For specific details, see the sections on Microsoft Office programs in chapter 5 or refer to online Help for that program on your HP Jornada. Only Microsoft PowerPoint® 97 files can be converted to Pocket PowerPoint.
Chapter 3 | Connecting to your desktop PC | 53 To migrate data from an older Windows CE device to your HP Jornada 1. Connect the older Windows CE palmtop PC to the desktop PC and establish a partnership between the two. 2. Synchronize the palmtop PC with the desktop PC using H/PC Explorer 1.0 or Windows CE Services. 3. Perform a full backup of your data: In the Mobile Devices window on your desktop PC, click Backup/Restore on the Tools menu.
54 | HP Jornada 680/680e Users Guide 10. Disconnect the sync cable from your HP Jornada or remove your device from the docking cradle, and then press the reset button on your HP Jornada to complete the restoration operation. 11. Reconnect the sync cable to your HP Jornada or place it in the docking cradle to reconnect to the desktop PC. In the New Mobile Device Detected dialog box, click Synchronize to establish a partnership and synchronize your data.
Chapter 3 | Connecting to your desktop PC | 55 PIM data translation You can translate only one file at a time. To translate multiple PIM data files, you need to repeat the Translation operation for each file separately. To translate appointment data 1. Double-click the HP PIM Translation Utility icon to start the program. 2. In the Welcome screen, click Appointments. 3. Specify the appointment data file to translate in the Open File dialog box that appears, and then click OK.
56 | HP Jornada 680/680e Users Guide To translate a Phone Book data file 1. Double-click the HP PIM Translation Utility icon to start the program. 2. In the Welcome screen, click Phone Book. 3. In the Open File dialog box, specify the Phone Book data file to translate, and then click OK. 4. In the Phone Book Translation Field Map window, select mapping options. For more information, see the following sections. 5. When translation is complete, a message appears. Click OK to return to the Welcome screen.
Chapter 3 | Connecting to your desktop PC | 57 Book field so that the HP PIM Translation Utility does not know how to map it, you can define a mapping for it yourself. Name mapping The Name field in the Phone Book data file can be mapped in three ways in Schedule+: If the name in the Phone Book data file is entered as Name1, Name2 [Name3] (that is, with a comma after the first word), it is always mapped to the two name fields in Schedule+ with Name1 = Last Name and Name2 [Name3] = First Name.
58 | HP Jornada 680/680e Users Guide Mapping changes If a field in the left column is mapped to the wrong field in the right column, change the mapping by selecting a different Schedule+ field name from the drop-down list for the corresponding cell in the right column. Mapping removal If a field in the left column should not be mapped to anything, click None from the drop-down list for the corresponding cell in the right column. The None option is not available for the Name field.
| 59 Staying organized | 4 Your Hewlett-Packard Jornada 680 or 680e Handheld PC comes with a variety of programs designed to help you stay organized. Use Microsoft Pocket Outlook and HP Jornada viewer to manage your contacts, tasks, and calendar while you are away from your office.
60 | HP Jornada 680/680e Users Guide Using Microsoft Pocket Outlook Your HP Jornada comes with Microsoft Pocket Outlook, which includes Calendar, Contacts, Tasks, and Inbox. Using Microsoft Windows CE Services, you can synchronize information on your HP Jornada with information in Microsoft Outlook, Microsoft Schedule+, or Microsoft Exchange on your desktop computer.
Chapter 4 | Staying organized | 61 2. On the File menu, tap New Appointment. 3. Type a description and the location of your appointment. 4. Select the time and date of your appointment. 5. To add notes, tap the Notes button, and then tap once in the notes area. Type your notes. 6. To assign the appointment to a category, tap the Categories button, and then select a category from the list. 7. Select other desired options, and when you are finished tap OK.
62 | HP Jornada 680/680e Users Guide 4. On the File menu, tap Make Meeting. 5. Enter the meeting information. 6. Select the contacts you want to invite. 7. Select other desired options, and then tap OK. Inbox automatically creates a meeting request and sends it to the attendees the next time you connect to your mail server or synchronize with your desktop PC.
Chapter 4 | Staying organized | 63 5. To add a note or assign the contact to a category, tap Notes/Categories. Then, select the notes area and enter your notes, or select a category from the list. 6. When you are finished, tap OK. You can send up to 25 contact cards at a time to another Windows CEbased device. To do this, line up the infrared ports on the two devices so that they are within 1 meter (3 feet) of one another.
64 | HP Jornada 680/680e Users Guide 4. Select the start date, due date, and other information. 5. To add a note to a task, tap the Notes button, and then tap once in the note-taking area. Type your note, and then tap OK. 6. When you are finished, tap OK. Managing your e-mail with Inbox Use Inbox to send and receive e-mail messages. You can access your e-mail by synchronizing with your desktop PC or by connecting to a mail server through an Internet or network account.
Chapter 4 | Staying organized | 65 HP viewer shows your Pocket Outlook information quickly. HP viewer uses the same font settings as Pocket Internet Explorer. Changing the font or font size in Pocket Internet Explorer will also change the way information is displayed in HP viewer. You can quickly switch from HP viewer to Pocket Outlook to look at the selected date in all Calendar views. To switch to Pocket Outlook 1. On the Go menu, tap the appropriate program or view.
66 | HP Jornada 680/680e Users Guide Tap the Calendar icon on the left side of the HP viewer window to display Calendar information. Tap a View button on the toolbar to change views. Tap the Go to Date button on the toolbar to view information for a specific date. n-month (displays 3 months) Month Week Day Today (GoTo Today command) Date (GoTo Date command) Day View offers a fast way to browse your schedule for the current day or up to 7 days that you select.
Chapter 4 | Staying organized | 67 Use Month View to display 5 weeks of data on a single screen, or use n-Month View to display calendars for several months at a time. Tap a day to display detailed information about appointments or events scheduled on that day. Viewing Contacts information HP viewer lets you view all information for a particular contact on a single screen. Type in the Find File As box to display only contacts matching the letter(s) you type.
68 | HP Jornada 680/680e Users Guide With quick pad, you can check the date and time at a glance, review your current appointments and tasks, and quickly find a telephone number or address from your contact list. Quickly jot notes and reminders or new contact information on the notepad. Then, save your notes in quick pad or send them to the appropriate database, such as your Contacts or Tasks list. To start HP quick pad 1.
Chapter 4 | Staying organized | 69 You can create as many pages as you like. Retrieve information by selecting the page title from the drop-down list, or by tapping Find in Page on the Edit menu, and then typing a word or words to search for. To organize information for use in other programs 1. In HP quick pad, open the page containing the information, and select the text you want to export. 2.
70 | HP Jornada 680/680e Users Guide Voice Recorder is intended for recording personal voice memos and is not suitable for recording presentations, music, or lectures. Some static or electrical noise may be heard during playback. To record a voice memo without opening your HP Jornada 1. Press and hold the record button on the front panel of the HP Jornada. If the speaker is not muted, a beep sounds when recording begins. The red recording LED indicates that recording is in progress. 2.
Chapter 4 | Staying organized | 71 To play a voice memo without opening your HP Jornada 1. Slide the audio lock to the right. (The green dot indicates that the audio buttons are unlocked.) 2. Press either the play next button or the play previous button on the front panel of the HP Jornada. Voice recorder begins playing all recordings in sequence. To fast forward in the current recording, press and hold the play next button. To rewind in the current recording, press and hold the play previous button.
72 | HP Jornada 680/680e Users Guide 5. To play a recording, double-tap it in the recording list. To pause playback, tap Play/Pause. Tap Play/ Pause again to resume playback. You can play all of your recordings, one after another. Select the recording you want to play first, tap Control and then tap Play Sequential. The selected recording and following recordings will be played. A short beep will sound between recordings.
| 73 Getting down | 5 to business Your Hewlett-Packard Jornada 680 or 680e Handheld PC can help you stay productive and be efficient, even when you are away from your desktop or notebook PC. You have access to Microsoft Pocket Office and other pre-installed programs to help you calculate expenses and conduct searches. Your HP Jornada also includes the HP Jornada backup application, which keeps things running smoothly.
74 | HP Jornada 680/680e Users Guide Working with Microsoft Pocket Office Microsoft Pocket Office makes it easy to work in the familiar Office environment, even when you are away from your desktop or notebook PC. You can start any of the Pocket Office programs by double-tapping the appropriate icon on the desktop or by pressing the appropriate HP hot key. For more detailed information about these programs, see the Microsoft Pocket Office topic in online Help.
Chapter 5 | Getting down to business | 75 To start Pocket Word 1. On the Start menu, point to Programs, point to Office, and then tap Microsoft Pocket Word. or Press the Microsoft Pocket Word hot key. To create a document using Pocket Word 1. On the File menu, point to New, and then tap Document. 2. Type the document. 3. On the File menu, tap Save. 4. Type a name for your file, and then tap OK. To see more of your document, on the View menu, tap Full Screen.
76 | HP Jornada 680/680e Users Guide To start Pocket PowerPoint 1. On the Start menu, point to Programs, point to Office, and tap Microsoft Pocket PowerPoint. or Double-tap the Microsoft Pocket PowerPoint icon on the desktop. To show a presentation 1. Using Windows CE Services, copy the presentation from your desktop PC to your HP Jornada. 2. On the Start menu, point to Programs, point to Office, and tap Microsoft Pocket PowerPoint. 3.
Chapter 5 | Getting down to business | 77 4. From the View Show On list, select one of the VGA out options. 5. To start the show, tap View Show on the View menu. You can make the display fade to black during a presentation. To do so, press B . To make the screen fade to white, press W . Press B or W again to resume the presentation. Using Microsoft Pocket Excel You can use Pocket Excel to create workbooks, such as expense reports and mileage logs.
78 | HP Jornada 680/680e Users Guide To create a workbook using Pocket Excel 1. On the File menu, point to New, and then tap Workbook. 2. Create your worksheet. 3. On the File menu, tap Save. 4. Type a name for your file, and then tap OK. If your workbook contains sensitive information, you can protect it with a password. To do so, open the workbook and tap Password on the File menu. Password-protected workbooks cannot be synchronized.
Chapter 5 | Getting down to business | 79 2. On the View menu, tap Database View, and then tap Open/New Database on the File menu. 3. Type a name for the database and tap OK. 4. Double-tap the Create a New Table icon. 5. In the Field Name box, type a name. 6. From the Data Type list, select a data type. The data type of a field cannot be changed after the table is saved. Text boxes have a size limit of 255 characters. To enter longer notes, select the Memo data type.
80 | HP Jornada 680/680e Users Guide Printing your Pocket Office documents You can print your Pocket Office and other documents from your HP Jornada in three different ways: By connecting directly to a PCL printer using the optional HP parallel printer cable (F1274A). For a list of compatible printers, refer to the HP parallel printer cable Users Guide that came with your HP Jornada. By connecting via infrared port (only with an infraredequipped PCL printer).
Chapter 5 | Getting down to business | 81 To create an InkWriter document 1. On the Start menu, point to Programs, point to Accessories, and then tap InkWriter. 2. Create your document: To type, tap Writing on the View menu, and then use the keyboard. To draw, tap Drawing on the View menu, and then drag the stylus to draw on the touch screen. You can also create a drawing in Writing view by crossing three of the ruled lines on the first stroke of the drawing. 3.
82 | HP Jornada 680/680e Users Guide by the data in the backup file, including files you have created, programs you have installed, and any system settings and options you have set. To access the Windows CE Services Backup feature, tap Backup on the Tools menu in the Mobile Devices window. For more information about Windows CE Services Backup, see online Help.
Chapter 5 | Getting down to business | 83 3. Choose one of the backup options: Select Back up all data to back up all informa- tion stored in RAM, including files you have created and programs you have installed. (Certain system settings and passwords are not backed up.) Select Back up PIM databases to back up only your Contacts, Tasks, and Calendar databases and HP quick pad notes. 4. Follow the instructions on your screen to complete the backup process.
84 | HP Jornada 680/680e Users Guide To start OmniSolve 1. On the Start menu, point to Programs, point to Accessories, and then tap OmniSolve. For detailed procedures about using OmniSolve, refer to online Help. Using bFAX Pro from bSquare You can send and receive faxes with your HP Jornada by using bFAX Pro. bFAX Pro allows you to send documents you have created in other programs, receive faxes and view them as graphic files, and manage fax documents stored on your HP Jornada.
Chapter 5 | Getting down to business | 85 Using bFIND from bSquare With bFIND you can search for a word or text string in any database, file, filename, or e-mail message stored on your HP Jornada. Simply enter the characters you want to search for in the initial bFIND dialog box, and bFIND retrieves all occurrences of that string.
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| 87 Accessing e-mail | 6 and the Web With your Hewlett Packard Jornada 680/680e Handheld PC (H/PC), you can keep in touch with your office, home, and clients through e-mail and the Internet. You can connect in many ways using your HP Jornada and various accessories. This chapter will guide you through the options best suited to your needs.
88 | HP Jornada 680/680e Users Guide Deciding how and why you want to connect The method you use for sending and receiving your e-mail, browsing the Internet, and accessing other remote resources depends on your goals and situation.
Chapter 6 | Accessing e-mail and the Web | 89 Accessing personal e-mail and the Internet If you want e-mail and Internet service only (with no access to a company network), you will need: An installed modemIf you have the HP Jornada 680, you have an internal modem, so you are ready to go. If you have the HP Jornada 680e, you can choose from a variety of available PC Card modems.
90 | HP Jornada 680/680e Users Guide this model does not detect a dial tone before dialing. By default, the Wait for dial tone before dialing box is checked. The modem will dial even if there is no dial tone. It also does not support the pulse dial option. The modem dials using tone dial only. By default, tone dialing is selected. The HP Jornada 680e supports a variety of available PC Card modems.
Chapter 6 | Accessing e-mail and the Web | 91 Setting up a dial-up connection to your ISP After you have established an account with an ISP, you can set up a connection on your HP Jornada and connect to the Internet and your e-mail whenever you want. To make this configuration process easier, use the HP Jornada dialup application. HP dialup leads you through the process of configuring your connections, including: Setting up a connection to your ISP.
92 | HP Jornada 680/680e Users Guide Input ISP informationThis includes the information you collected from your ISP, such as the dial-up telephone number and IP, DNS, and WINS address settings. Many ISPs automatically or dynamically assign both IP and DNS addresses. If your ISP does not assign these automatically, you should clear the Server-assigned addresses option and type the addresses. When you enter the IP address, you can also choose to use SLIP if your ISP uses this protocol.
Chapter 6 | Accessing e-mail and the Web | 93 Display a message or sound an alarm when new mail arrives Only display messages from a specified number of recent days Download only message headers (you can review headers and decide whether to download message bodies the next time you connect) Download full copies of all messages (you can review messages and decide whether to download attachments the next time you connect) The default options represent the settings used by many ISPs.
94 | HP Jornada 680/680e Users Guide Home and Search pagesSet addresses for your Home and Search pages using this option. AutoDial and AutoDisconnectThese options allow HP Jornada to connect and disconnect automatically from your ISP when an application (such as Inbox or Pocket Internet Explorer) requires access. Remember that your device must be connected to the telephone line before a connection is possible.
Chapter 6 | Accessing e-mail and the Web | 95 dialing from your office and another profile for dialing from your home. After you collect the necessary information, you are ready to start the HP Jornada dialup application. To create your connection profile 1. Double-tap the HP dialup icon on your HP Jornada desktop. The first dialog box appears. 2. Fill in the information requested in each screen. 3. When you are finished, tap Done.
96 | HP Jornada 680/680e Users Guide If your HP Jornada has an internal modem (model 680), use the HP country selector application to configure the modem for use with your countrys telephone system before you connect. For more information, see the Traveling with your HP Jornada section in chapter 7. Dialing in When you are ready to dial in to your ISP, use the HP dialup window. To connect to your ISP 1. Double-tap the HP dialup icon on your desktop. The HP dialup window appears. 2.
Chapter 6 | Accessing e-mail and the Web | 97 ing, receiving, and processing your e-mail and Browsing the Web or your intranet with Pocket Internet Explorer sections in this chapter.) To disconnect from your ISP 1. Double-tap the HP connection icon in the status area of the taskbar. 2. In the HP dialup window, tap Disconnect. When the HP connection icon is displayed in the status area of the taskbar, your HP Jornada is connected to your service provider.
98 | HP Jornada 680/680e Users Guide A dial-up connection set up on your HP Jornada HP dialup makes this step easy. Access to a telephone lineYou can connect to an analog telephone line with your HP Jornada 680. Or, connect to the telephone line supported by your PC Card modem if you have the HP Jornada 680e. If you use the HP Jornada 680, you must use an analog telephone line to connect your modem. Connecting to a digital telephone line can damage your modem.
Chapter 6 | Accessing e-mail and the Web | 99 Your e-mail password. (This may be the same as your network password.) The network POP3 or IMAP4 host name. The network SMTP host name (if required). Setting up a remote connection to your network After your network administrator has set up your account, you need to create a connection on your HP Jornada so that you can connect to your network, e-mail, and intranet (possibly including the Internet) easily whenever you want to.
100 | HP Jornada 680/680e Users Guide Choose Typical or Advanced setupTypical setup will automate most of the connection configuration by using default settings. Advanced setup allows you more control over setup options. Typical and Advanced setup options are offered at the beginning of each stage of the setup process: Service Provider (in this case, your network administrator), E-mail Service, and Web Service.
Chapter 6 | Accessing e-mail and the Web | 101 Service typesYour network may use POP3 or IMAP4 protocol for receiving mail. In addition, some networks use SMTP for sending messages. Refer to your network administrator to find out if this applies to your configuration. SettingsYou can choose a variety of E-mail service settings.
102 | HP Jornada 680/680e Users Guide Web service information If you choose to configure Web services, HP dialup prompts you to set options such as your Home and Search pages, AutoDial and Auto Disconnect, and Advanced options. Advanced options include enabling cookies, caching (and cache size), and security settings. Proxy ServerTypically, you must specify a proxy server if you are connecting to the Internet over a network.
Chapter 6 | Accessing e-mail and the Web | 103 When you use HP dialup to connect to your ISP, the Web options you set in HP dialup take precedence over any options you may have set in Pocket Internet Explorer. Location information Your location settings set your dialing options with respect to your dialing location. These settings include the city and state/province you are dialing from, country code, area code, plus other dialing options.
104 | HP Jornada 680/680e Users Guide the instructions provided by your modem manufacturer to connect to other types of telephone lines that may be supported by your modem. To connect the telephone line to your HP Jornada 1. Connect the telephone cord to the telephone jack. 2. Connect the other end of the telephone cord to the telephone connector on the side of your HP Jornada or to your PC Card modem (following the instructions provided by your modem manufacturer).
Chapter 6 | Accessing e-mail and the Web | 105 3. In the HP dialup window, confirm the user name and password you use to log on to your network, and then select the modem you will use to dial the call. 4. Check the telephone number, and then tap Dial. A progress message appears to tell you when you are connected to your network, and then an icon appears in the taskbar while you remain connected.
106 | HP Jornada 680/680e Users Guide An account with your corporate networkincluding an IP address for your HP Jornada, if it is not dynamically assigned A network (LAN) connectiona network cable with the appropriate connector for your NIC Installing the network interface card (NIC) Before you can connect directly to a network, you must install an NIC and properly configure it with the IP address of your DNS and WINS servers (check with your network administrator for this information).
Chapter 6 | Accessing e-mail and the Web | 107 Use the Network control panel to configure the NIC with the information your network administrator has provided. To configure the NIC 1. On the Start menu, point to Settings, and then tap Control Panel. 2. Double-tap the Network icon. The Network Configuration dialog box appears. 3. On the Adapters tab, select the driver or adapter, and then tap Properties. Check with your network administrator if you do not know which settings to use. 4.
108 | HP Jornada 680/680e Users Guide To access a file on a network 1. On the Start menu, point to Programs, and then tap Windows Explorer. 2. Be sure the address bar is visibleon the View menu, be sure a check mark appears next to Address Bar. 3. In the address bar, type the full network path to the file you want to open, using the format file:///servername/share/filename.
Chapter 6 | Accessing e-mail and the Web | 109 To create an additional connection or location 1. Double-tap the HP dialup icon on your desktop. The HP dialup window appears. 2. Select the location or connection that you want to modify from the drop-down lists, and then tap Edit. 3. In the Connections or Locations dialog box, tap Create New Connection or Create New Location. The dialog boxes will appear just as they did when you created the first connection. 4.
110 | HP Jornada 680/680e Users Guide Install and configure a PC Card modem (model 680e only). Follow the instructions provided by your modem manufacturer. Establish an account with an Internet Service Provider (ISP) or your corporate network administrator (for remote access to your corporate network). Note the same information that is presented in the previous sections in this chapter. Set up a Remote Networking connection. Set dialing patterns and dialing locations.
Chapter 6 | Accessing e-mail and the Web | 111 7. Enter the access telephone number and tap Finish. Once you have created the dial-up connection, simply double-tap the connection, enter your user name, password, and domain, and tap Connect any time you want to connect. Once connected, you can use Pocket Internet Explorer to visit Web pages and use Inbox to send and receive e-mail. Before you can use Inbox, you need to set up an e-mail service. See the Using Inbox section later in this chapter.
112 | HP Jornada 680/680e Users Guide HP dialup automatically sets up an Inbox service for you. However, you can also set up Inbox services from within the Inbox program. To set up e-mail service (Internet Mail) 1. Get the following information from your ISP or network administrator: POP3 or IMAP4 server name, SMTP host name, user name, password, and domain name (for network connections only). 2. On the Start menu, point to Programs, point to Pocket Outlook, and then tap Inbox. 3.
Chapter 6 | Accessing e-mail and the Web | 113 Under When Getting Messages, choose how you want messages downloaded by default. Choosing Get full copy of messages will take up more storage space on your HP Jornada. Choosing Only synchronize Inbox folder hierarchy (IMAP4 only) will speed up the time it takes to download your messages. Under When Getting Full Copy, choose whether you want to download file attachments and meeting requests when you get full copies of messages.
114 | HP Jornada 680/680e Users Guide To connect to your service provider from Inbox 1. On the Services menu, tap the connection you would like to dial. 2. Type your user name, password, and domain name, if necessary. 3. Tap Dial Properties if you need to modify a location or choose a different one. 4. Tap Connect. A message will appear to show you the status of your connection. When your connection is established, you can send and receive mail.
Chapter 6 | Accessing e-mail and the Web | 115 To change the default settings, or to set options for retrieving file attachments and meeting requests, tap Options on the Services menu, select the service you want to modify, and then tap Properties. Inbox displays three tabs with options for the selected service. Attachments When you send an attached file, such as a Pocket Word file, be sure the recipient can read the file type you are sending. Pocket Word files (.
116 | HP Jornada 680/680e Users Guide If you choose to download attachments along with your messages, you can save them on your HP Jornada or storage device. To save memory, you can save attachments automatically to a storage card. To save attachments automatically to a storage card 1. On the Services menu, tap Options. 2. On the Storage tab, select the External Storage Card radio button. Tap OK.
Chapter 6 | Accessing e-mail and the Web | 117 After you have set up an online connection with your ISP or your network account, you are ready to dial up and start browsing the Web or your intranet. You can set Pocket Internet Explorer to automatically dial a connection you create whenever you use Pocket Internet Explorer. If you did not use HP dialup to create your ISP or network connection, you must set up a Remote Networking account first.
118 | HP Jornada 680/680e Users Guide entering the address of a Web site. (Be sure your telephone line is connected properly first.) If you prefer to dial up independently of Pocket Internet Explorer, you may want to clear the AutoDial option. To connect using HP dialup, use the following procedure. To browse the Web or your intranet 1. Double-tap the HP dialup icon on your desktop. 2. In the HP dialup window, select a location and a connection from the drop-down boxes, and then tap Continue. 3.
Chapter 6 | Accessing e-mail and the Web | 119 Although it includes most of the features of the Internet Explorer Web browser, Pocket Internet Explorer has been streamlined to work efficiently on the compact HP Jornada. Animations are not displayed on your HP Jornada. Animated graphics may appear as a single still frame, or may not appear at all. You may also have difficulty viewing Web pages that require ActiveX controls or plug-ins.
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| 121 Optimizing your | 7 HP Jornada This chapter details ways you can optimize your HP Jornada using Control Panel and HP Utilities, and ways you can expand the features and functionality of your HP Jornada by adding software and accessories. This chapter also offers tips on traveling with your HP Jornada and keeping your HP Jornada safe. These tips will help you become more efficient and make working with your HP Jornada more comfortable and fun.
122 | HP Jornada 680/680e Users Guide Adding programs, fonts, sounds, and images This section describes how to add functionality to your HP Jornada by installing software and how to customize the Windows CE desktop and working environment. Installing programs You can add even more functionality to your HP Jornada by installing third-party software.
Chapter 7 | Optimizing your HP Jornada | 123 Java for Windows CE from Microsoft Corporation HP PIM Translation Utility The minimum system requirements for installing programs from the HP Jornada Handheld PC compact disc are as follows: Microsoft Windows 95, Windows 98, or Windows NT 4.0 Desktop PC with a 486/66 or higher processor 2X or faster CD-ROM drive VGA or higher resolution graphics card Web browser (Netscape Navigator 2.0 or higher or Microsoft Internet Explorer 2.
124 | HP Jornada 680/680e Users Guide 2. Connect your HP Jornada to your desktop PC using the docking cradle or sync cable and establish a partnership. (For more information, see chapter 4.). 3. If the program includes an installer program (typically named Setup.exe or Install.exe), double-click the installer program on the desktop PC. The installer program will copy the necessary files to your HP Jornada.
Chapter 7 | Optimizing your HP Jornada | 125 3. In the list of programs, select the program you wish to install, and then click Add. or Select the program you want to delete, and then click Remove. Removing programs You can use either Application Manager (on your desktop PC) or the Remove Programs control panel (on your HP Jornada) to remove programs. To remove a program from your HP Jornada with the Remove Programs control panel 1. On the Start menu, point to Settings, and then tap Control Panel. 2.
126 | HP Jornada 680/680e Users Guide To add fonts 1. Connect your HP Jornada to a desktop PC, and then start Windows CE Services. 2. In Windows Explorer on the desktop PC, select the font files you want to copy. 3. Drag the font files to the Windows folder on your HP Jornada. If you are copying a Windows font, you will be prompted to select the point sizes and styles you want to copy. Adding sounds Your HP Jornada can play Wave sounds (.wav files).
Chapter 7 | Optimizing your HP Jornada | 127 4. Double-tap the Display icon. 5. On the Background tab, tap Browse, and then select the bitmap file to display as your background. Accessories The following optional accessories also are available from Hewlett-Packard. (HP item numbers are listed in parentheses.) Check the Hewlett-Packard Web site at www.hp.com/jornada for updates to this list.
128 | HP Jornada 680/680e Users Guide for compatibility with the HP Jornada. For a list of recommended compatible cards, go to the Hewlett-Packard Web site at www.hp.com/jornada. Before you can use a particular card, you may need to install the software driver for that card. The software drivers for the Windows CE operating system should be included with the card or be available from the cards manufacturer. Install software drivers as you would any other software or program.
Chapter 7 | Optimizing your HP Jornada | 129 To install a PC Card 1. Push the PC Card into the PC Card slot on the left side of the unit. As the card is inserted, the expansion module will extend slightly from the bottom of the unit. 2. If you set your HP Jornada on a flat surface, such as a table or desk, flip out the stabilizer to ensure it remains level. To remove a PC Card 1. Using your fingernail, pull out the PC Card eject tab, so it extends out from the unit. 2.
130 | HP Jornada 680/680e Users Guide To install a CompactFlash Card 1. Press the latch-bar located at the opening of the expansion module with your finger. The expansion module will spring open. 2. Insert the CompactFlash Card by sliding it into the expansion module along the glide rails. 3. Close the expansion module by pushing down until it is flush with the underside of the unit. The expansion module should lock in place.
Chapter 7 | Optimizing your HP Jornada | 131 Do not use excessive force when opening the expansion module or when installing or removing a PC Card or CompactFlash Card. Using the auto run feature Your HP Jornada includes an auto run feature, which enables you to automatically start a program stored on a PC Card or CompactFlash Card simply by inserting the card into your HP Jornada. This feature is designed for use by advanced users. To use the auto run feature, create a text file named Autorun.
132 | HP Jornada 680/680e Users Guide 7. In Windows Explorer, browse to the root folder of the PC Card or CompactFlash Card. 8. Select the file Autorun.txt, and then tap Rename on the File menu. 9. Rename the file Autorun.inf. The next time you insert the PC Card or CompactFlash Card, the program you named in the Autorun.inf file will start automatically. To prevent the program on the PC Card from starting automatically, hold down the key as you insert the PC Card or CompactFlash Card.
Chapter 7 | Optimizing your HP Jornada | 133 To refresh your system memory 1. Close all open documents and exit any applications that are running. 2. Use the stylus to press the reset button on the left side of the keyboard, performing a soft reset. For more information, see the Resetting section in chapter 8. The Recycle Bin on your HP Jornada desktop works in the same way as the Recycle Bin on your desktop PC. When you delete a file on your HP Jornada, the file is moved to the Recycle Bin.
134 | HP Jornada 680/680e Users Guide Delete files and voice memos you do not need, or transfer them to your desktop PC for storage and delete them from your HP Jornada. You can increase the storage memory by adding a memory module on a CompactFlash or PC card. For more information, see the Accessories section in this chapter.
Chapter 7 | Optimizing your HP Jornada | 135 Under normal circumstances, the main battery will provide up to 7 hours of continuous use without recharging. Actual battery life will vary depending on screen brightness, what applications you use, and operating conditions. When the main battery runs very low, your HP Jornada will shut down, and you will be unable to restart it until you replace the main battery, recharge the battery, or connect to AC power.
136 | HP Jornada 680/680e Users Guide Ensure that the main battery is charged before you remove the backup battery. If the main battery is low or you are not sure, connect to AC power before you remove the backup battery. To replace the backup battery 1. Using a small, Philips screwdriver, unscrew the cover plate from the backup battery compartment. Be careful not to misplace the small screw. 2. Remove the backup battery. 3.
Chapter 7 | Optimizing your HP Jornada | 137 The power status icon appears in the taskbar only under certain conditions, such as when battery power is low or when your HP Jornada is connected to external power. Checking battery status The power area in the Power control panel indicates whether your HP Jornada is running on battery power or connected to AC power, and displays the status of both the main and backup batteries.
138 | HP Jornada 680/680e Users Guide Setting auto-suspend To conserve battery power, Windows CE will automatically turn off or suspend your HP Jornada after a period of continuous idle time. To set or shorten auto-suspend time 1. On the Start menu, point to Settings, tap Control Panel, and then double-tap the Power icon. or Tap the HP settings hard icon, and then tap the battery icon on the Settings tab. 2. On the Power Off tab, select Enable suspend while on battery power. 3.
Chapter 7 | Optimizing your HP Jornada | 139 Tap the HP settings hard icon, and then tap the battery icon on the Settings tab. 2. On the Power On tab, select options for turning on your HP Jornada. Setting the dimming control Dimming the backlight on your HP Jornada display can conserve battery power. Use the Dimming Control tab to set options for automatically dimming the backlight while on battery power or while connected to AC power. To set automatic dimming 1.
140 | HP Jornada 680/680e Users Guide Turn off soundsUse the HP settings application to mute the HP Jornada speaker, or use the Sound & Volume control panel to turn on only the most necessary system sounds. Avoid using PC Cards while on battery power Some PC Cards (especially PC Card modems) use considerable power and will quickly drain your battery.
Chapter 7 | Optimizing your HP Jornada | 141 DisplayThe Display control panel allows you to set the background image and the appearance of your Windows CE desktop. KeyboardThe Keyboard control panel allows you to set options for how quickly characters repeat when you hold down a key on your HP Jornada keyboard. HP backupUse the HP backup control panel to back up or restore data when you are away from your desktop PC.
142 | HP Jornada 680/680e Users Guide SystemThe System control panel displays information about the hardware and software configuration and enables you to adjust the allotment of program memory and storage memory. Volume & SoundsThe Volume & Sounds control panel allows you to set the speaker volume and turn on and off the sounds associated with different system events. You can save your options as a sound scheme, just as you do with Windows 95.
Chapter 7 | Optimizing your HP Jornada | 143 To start the HP hot keys application 1. On the Start menu, point to Programs, point to HP Utilities, and then tap HP hot keys. When you start the HP hot keys application, the current hot key assignments are displayed in a list on the Hot keys tab. The default key assignments correspond to the program icons printed on the HP hot keys. To assign a program or file to a hot key or hard icon 1. Start the HP hot keys application. 2.
144 | HP Jornada 680/680e Users Guide To open HP settings 1. On the Start menu, point to Programs, point to HP Utilities, and then tap Settings. or Press the HP settings hard icon. Setting brightness, contrast, and volume The Settings tab includes slider controls for brightness, contrast, and volume, and a check box that mutes all system sounds. Move the sliders to adjust the settings to a comfortable level. Tap the speaker icon to switch to the Volume & Sounds control panel.
Chapter 7 | Optimizing your HP Jornada | 145 To change profiles 1. On the Start menu, point to Programs, point to HP Utilities, and then tap Settings. or Press the HP settings hard icon. 2. On the Settings tab, select the profile you want to change. 3. Adjust sound, brightness, and contrast sliders to your preference. 4. Tap OK to exit. Your new settings are saved automatically. Displaying power and memory information The Settings tab also displays the power status of your main battery.
146 | HP Jornada 680/680e Users Guide 2. Double-tap the Owner icon. 3. On the Identification tab, type your name, address, and/or phone number. 4. On the Notes tab, type any other information you want displayed (for example a temporary address or to offer a reward for the safe return of your HP Jornada). To display your owner properties information each time you turn on your HP Jornada, select the Display Owner Identification check box under At Power On on the Identification tab.
Chapter 7 | Optimizing your HP Jornada | 147 If you forget your password, you must perform a full reset, erasing all data you have stored on your HP Jornada. For more information, see the Resetting section in chapter 8. To set the Password Delay Timer 1. On the Start menu, point to HP Utilities, and then tap HP settings. 2. On the Password tab, select either Immediately after suspend or After suspending for, and then select a time period from the list.
148 | HP Jornada 680/680e Users Guide Access numbersCheck with your service provider or network administrator to find out if they provide local dial-up access. A local number can save plenty in longdistance charges. Sync cableIf you will connect to a desktop PC at your destination, pack the sync cable. You do not need to take the docking cradle. Extra main battery (F1281A)Carry a spare in case you are stranded or unable to connect to AC power for a long period of time.
Chapter 7 | Optimizing your HP Jornada | 149 HP Jornada loses power during the trip, you will be back up and running in no time. For more info, see the Backing up section in chapter 5. Charge batteriesMake sure that your main battery is fully charged and that your backup battery is good. Use the Power control panel to check battery status, and connect to AC power if the main battery is low or replace the backup battery if it is low.
150 | HP Jornada 680/680e Users Guide either macro to a hot key (for example, to the HP macro menu. num lk ctrl shift D ) or add it Starting HP macro HP macro must be running before you can create, edit, or play a macro. By default, HP macro starts when you start your HP Jornada. While HP macro is running, the HP macro icon appears in the status area of the taskbar. If the HP icon is not displayed, you can start HP macro manually. To start HP macro 1.
| 151 Troubleshooting | 8 If you encounter difficulties while using your HP Jornada 680 or 680e Handheld PC, this chapter will help you find answers. If you need information about troubleshooting Microsoft Windows CE Services, click Windows CE Services Help Topics on the Help menu in the Mobile Devices window.
152 | HP Jornada 680/680e Users Guide Maintaining your HP Jornada When treated properly, your HP Jornada will be a reliable desktop PC companion. Follow these tips to ensure long and trouble-free use: Keep the unit clean Touching the HP Jornada screen with your hand will leave a trace of natural oil that may make it difficult to read the screen. To clean the screen, use a commercial glass cleaner sprayed on a soft cloth. Avoid spraying the screen directly.
Chapter 8 | Troubleshooting | 153 Avoid damage Be careful to keep your HP Jornada from being dropped, bumped, or crushed. Dropping or placing something heavy on top of your HP Jornada can cause damage to delicate components such as the display. Accidental damage is not covered under the Hewlett-Packard express warranty. Avoid radiated interference Radiated interference from other electronic equipment may affect the appearance of the display and the modem function of the HP Jornada.
154 | HP Jornada 680/680e Users Guide Problem Diagnosis/Remedy HP Jornada does not turn on when not connected to AC power. Battery power is too low to run device. Connect to AC power, and then turn on your HP Jornada. (Charge the battery regularly to avoid running out of battery power.) For information on charging the main battery and checking battery status, refer to the Installing the main battery section in chapter 2. Battery runs out of power very quickly.
Chapter 8 | Troubleshooting | 155 Problem Diagnosis/Remedy HP Jornada locks up when running applications. HP Jornada is locked up. Connect to AC power and perform a soft reset. (See the Resetting section in this chapter.) Note: Check battery power level regularly to ensure that the main battery is not running low on power. HP Jornada does not turn on or display appears to be off, even though power is on. The display contrast is too light. Press alt to increase contrast.
156 | HP Jornada 680/680e Users Guide Problem Diagnosis/Remedy HP Jornada will not establish a connection with a desktop PC. The HP Jornada is not properly seated in the docking cradle, the sync cable is not connected properly to the PC or the HP Jornada, or communications are not configured correctly. Reconnect the cable correctly or see Windows CE Services Help for more information. Serial port does not function.
Chapter 8 | Troubleshooting | 157 Problem Diagnosis/Remedy File attachments to e-mail messages are corrupted. Senders or recipients mail server does not support MIME encoding. Turn off MIME encoding. If you created your e-mail service using HP dialup, see Creating and modifying connections in chapter 6 for instructions on changing settings for the e-mail service. If you created your e-mail service in Inbox, tap Options on the Services menu to modify properties for the e-mail service.
158 | HP Jornada 680/680e Users Guide Troubleshooting remote connections This section offers troubleshooting help for trying to connect your HP Jornada to other computers. For problems communicating with your desktop, see Windows CE Services Help. Unable to dial out using the modem Verify that the modem is installed correctly (model 680e only) and connected to the telephone line. If you are using the internal modem (model 680 only), verify that you are using an analog telephone line.
Chapter 8 | Troubleshooting | 159 Verify that you have the correct dialing location selected. On the Start menu, point to Settings, tap Control Panel, and then double-tap the Dialing icon. Make sure that the location settings reflect your current location, that the dialing pattern for the location is appropriate, and that the local country and area code are correct. Connection is unreliable Make sure the modem is firmly seated and connected to both your HP Jornada and the telephone jack.
160 | HP Jornada 680/680e Users Guide Adjust the room lighting. Some types of lighting interfere with infrared communication. Try moving to a different location or turning off some lights. The HP Jornada cannot send files to or receive files from a Windows CE 1.0 device via Infrared. Windows CE 1.0 does not support the FastIR file transfer protocol used by your HP Jornada. Display If you are having trouble viewing your data, here are some suggestions.
Chapter 8 | Troubleshooting | 161 Soft resetA soft reset (also called warm boot) is similar to restarting your desktop PC. It restarts the operating system and preserves any saved data. Full resetA full reset (also called hard reset) restores your HP Jornada to its original state, erasing all information you have entered.
162 | HP Jornada 680/680e Users Guide Full reset Perform a full reset only when your HP Jornada does not respond to a soft reset. A full reset will erase all data you have entered, including all files, system settings, and programs you have installed. If you have forgotten your password, you will also need to perform a full reset. Performing a full reset erases all files, programs, and appointments you have entered.
ï 163 Warranty, support, and service Limited one-year warranty Your HP Jornada H/PC (models 680 and 680e) comes with a limited one-year warranty. What is covered Your HP Jornada H/PC (models 680 and 680e) (except for the coin-cell backup battery, or damage caused by this battery) and accessories are warranted by Hewlett-Packard against defects in materials and workmanship for one year from the date of original purchase.
164 ï HP Jornada 680/680e Users Guide This warranty does not apply if the product has been damaged by accident or misuse, or as the result of service or modification by other than an authorized Hewlett-Packard service center. No other express warranty is given. The repair or replacement of a product is your exclusive remedy. ANY OTHER IMPLIED WARRANTY OR MERCHANTABILITY OR FITNESS IS LIMITED TO THE ONE-YEAR DURATION OF THIS WRITTEN WARRANTY.
Warranty, support, and service ï 165 For consumers in New Zealand The above warranty terms or any other warranty statement enclosed with this product, except to the extent lawfully permitted, do not exclude, restrict, or modify and are in addition to the statutory rights implied by the Consumer Guarantees Act of 1993 applicable to the sale of this product to you. If you have any queries about your rights contact the Hewlett-Packard End User Support line at 0800-733547.
166 ï HP Jornada 680/680e Users Guide tions, and out-of-warranty service charges before you send your unit to HP for repair. In countries not listed in the table, contact your Hewlett-Packard authorized dealer or sales office. Service For diagnostic instructions and other service information, contact one of the technical support numbers listed. Please do not ship your unit for service without first contacting a Hewlett-Packard office.
Warranty, support, and service ï 167 Contacting Hewlett-Packard worldwide You will be pleased to know that our commitment to quality does not stop at the sale. Our worldwide customer support network is available to give you personal telephone service should you need it.
168 ï HP Jornada 680/680e Users Guide Country/Region Telephone Japan 81-3-33358333 Korea 82-2-32700700 Malaysia 60-03-2952566 Mexico 52-1800-4726684 Netherlands 31-20-6068751 New Zealand 0800-733547 Norway 47-22-116299 Philippines 63-2-8673551 Poland 48-22-8659999 Portugal 351-1-4417199 Russia 7-095-9169821 Singapore 65-2725300 South Africa 27-11-4481140 Spain 34-91-7820109 Sweden 46-8-6192170 Switzerland 41-848-801111 Taiwan 886-2-7170055 Thailand 66-2-6614011 Turkey
Warranty, support, and service ï 169 All Customer Care Centers are available during office hours. Pre-sales Information in the USA is available 24 hours per day, 7 days per week. Support & Service in the USA can be contacted from 5 am to 5 pm Pacific Time, Monday through Friday.
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ï 171 Appendix A Ergonomics This chapter provides guidance and hints to help you work in a comfortable and ergonomically low-risk environment. If you experience pain or discomfort while using this or any other equipment, you should stop working and review this chapter. If the discomfort continues, stop using the equipment and consult a doctor as soon as possible. Setting up and using equipment Some people experience physical discomfort while using computers.
172 ï HP Jornada 680/680e Users Guide What causes RSI? RSI is caused by certain demanding activities that exceed the bodys ability. Common factors associated with RSI include too many uninterrupted repetitions of an activity or motion, performing an activity in an awkward or unnatural posture, maintaining static posture for prolonged periods, failing to take frequent short breaks, and stress. Certain medical conditions, such as rheumatoid arthritis and diabetes, may contribute to RSI.
Ergonomics ï 173 tion-free as possible, with background noise below 58 dBA. Where possible, relative air humidity should be in the range of 40 to 60 percent. Recommended room temperature is 19 to 23 ºC (66 to 73 ºF). If possible, adjust the temperature to a comfortable level. The workplace should be well ventilated. Pay attention to your posture; relax your shoulders and keep your wrists straight. This is easier when your keyboard can be positioned right under your hands while bending your elbows at 90º.
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ï 175 Glossary AC adapter A connector that provides external power (not battery power) to your HP Jornada. For information about installing and using the AC adapter, see the Setting up your HP Jornada section in chapter 2. ActiveSync A feature of Windows CE Services that manages data synchronization between your HP Jornada and desktop PC. You can specify the type of data you want to synchronize.
176 ï HP Jornada 680/680e Users Guide cookies A packet of messages a Web server passes to your Web browser. When you enter a Web site that uses cookies, you may be asked to fill out a form with information such as your name and interests. This information is passed to your Pocket Internet Explorer browser as a cookie (in the form of a text file called cookie.txt).
Glossary ï 177 full reset A process that returns your HP Jornada to its original state by removing all power, thereby erasing all files and data you have saved. For more information, see the Resetting section in chapter 8. (Also called hard reset.) hard icons The icons located along the right side of your touch screen are hard icons. Tap these icons to scroll up or down, open the HP settings application, show or hide the task bar, and switch between open applications.
178 ï HP Jornada 680/680e Users Guide ODBC (Open DataBase Connectivity) A standard database access method. The goal of ODBC is to make it possible to access any data from any application, regardless of which database management system is handling the data. partnership An established relationship between your HP Jornada and your PC for the purpose of synchronizing and transferring data. Your HP Jornada can have partnerships with up to two desktop computers.
Glossary ï 179 restore A process that returns your device to the state it was in when last backed up. This involves copying your backup data to your HP Jornada. SLIP (Serial Line Internet Protocol) An older and simpler protocol than PPP. Connecting to the Internet via SLIP is very similar to connecting via PPP. soft reset The process of restarting your HP Jornada and reinitializing the Windows CE operating system.
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Index ï 181 Index Symbols *.dbb file 83 *.dbe file 83 *.exe file type 124 .2bp files 126 .bmp files 126 .doc file 115 .fon files 125 .pwd file 115 .rtf file 115 .ttf files 125 .txt file 115 .wav files 126 56K V.
182 ï HP Jornada 680/680e Users Guide Battery power auto-suspend 138 conserving 138 managing 134 status 137 Battery, replacing main 135 Baud rate, checking 38 Benefits, overview 4 bFax Pro 84 bView 84 described 7 starting 84 bFind 85 described 9 starting 85 bFind dialog box 85 Bitmap images (.
Index ï 183 Customizing general options 140 HP hard icons 142 HP hot keys 142 D Data synchronizing general 44 synchronizing selected 45 transferring personal information (PIM) 52 Data, migrating 53 with nonWindows CE palmtops 54 with older Windows CE palmtop PCs 52 Data, PIM (Personal Information Management) translation 55 Data Translation Progress screen 55 Databases, creating 78 DC jack 13, 18, 34, 35 Default conflict 47 Default conflict resolution 47 Desktop, HP Jornada browsing 43 files, working wit
184 ï HP Jornada 680/680e Users Guide Editing changing device name 37 HP hard icons 142 HP hot keys 142 HP Jornada for infrared connection 42 memory locations 132 Windows CE Services for infrared connection 41 Electrical interference 153 Enable Address Issue dialog box 112 Enable Password Protection check box 147 Ethernet Components 32 Expansion module 128 F FastIR file transfer protocol 160 FAX bFAX Pro 84 sending and receiving 84 viewing with bView 84 Features, hardware 12 Field mapping, Phone Book 56
Index ï 185 HP Jornada for infrared connection, setting up 42 HP Jornada Viewer overview 64 starting 64 switching to Pocket Outlook 65 HP Macro overview 8 starting 150 HP Macro programming language 150 HP parallel printer cable (F1274A) 80 HP PIM Translation Utility 123 HP quick pad 67, 68 HP quick pad, overview 8 HP settings changing profiles 145 opening 144 overview 144 HP settings, overview 8 HP TravelSafe application 23 HP Viewer launching difficulties 156 overview 8 I Identification tab 146 Image Ex
186 ï HP Jornada 680/680e Users Guide Mail Service Definition dialog box 112 Maintenance, HP Jornada 152 Make New Connection dialog box 50 Mapping additions 57 changes 58 name 57 removal 58 Meetings, reminder options 62 Memory conserving 133 displaying information 146 insufficient 155 locations, adjusting 132 managing 132 refreshing 133 Memory tab 132 Memos, voice recording and playing 69 Microphone, described 13 Microsoft Exchange Update, defined 31 Microsoft Ink Writer creating a document with 81 overvi
Index ï 187 Network accessing computer not on network 49 guest privileges 106 Network (LAN) connection 106 Network Configuration dialog box 107 Network connections accessing corporate accounts 48 choosing e-mail or Web service 99 creating with HP dialup 109 creating without HP Dialup 109 ISP (Internet Service Provider) 99 modifying with HP dialup 109 onsite logon 107 remote locations 99 service providers 100 setting up 100 settings 101 Network control panel 141 Network interface card (NIC) 105 New Mobile D
188 ï HP Jornada 680/680e Users Guide Pocket Internet Explorer 7.
Index ï 189 Serial Port (RS-232C) 15 Serial port, malfunction 156 Setting Alarms 126 Settings tab 138, 144, 146 Settings, using 27 Short cuts, quick pad 67 Shutting down, troubleshooting 154 SIR IrDAcompliant transceiver.
190 ï HP Jornada 680/680e Users Guide V VGA-compatible monitor 76 Viewing Calendar information 65 Calendar, Tasks, and Contacts 65 Contacts information 67 difficulties 160 Tasks 67 Viewing Pocket Outlook information.
License agreement ï 191 HP software product license agreement Important: Please carefully read this License Agreement before operating the equipment. Rights to the software are offered only on the condition that the Customer agrees to all terms and conditions of the License Agreement. Operating the equipment indicates your acceptance of these terms and conditions. If you do not agree to the License Agreement, you may return the unopened package for a full refund.
192 ï HP Jornada 680/680e Users Guide Customer agrees that no warranty, free installation, or free training is provided by HP for any copies or adaptations made by Customer. All copies and adaptations of the software must bear the copyright notice(s) contained in or on the original. Ownership: Customer agrees that they do not have any title or ownership of the software, other than ownership of the physical media.
License agreement ï 193 Sublicensing and distribution: Customer may not sublicense the software or distribute copies or adaptations of the software to the public in physical media or by telecommunication without the prior written consent of HP. Termination: HP may terminate this software license for failure to comply with any of these terms, provided HP has requested Customer to cure the failure and Customer has failed to do so within thirty (30) days of such notice.
194 ï HP Jornada 680/680e Users Guide Copies and adaptations: You may only make copies or adaptations of the Software for archival purposes or when copying or adaptation is an essential step in the authorized Use of the Software. You must reproduce all copyright notices in the original Software on all copies or adaptations. You may not copy the Software onto any public network. No disassembly or decryption: You may not disassemble or decompile the Software unless prior written consent is obtained from HP.
License agreement ï 195 U.S. government restricted rights: The Software and Documentation have been developed entirely at private expense. They are delivered and licensed as commercial computer software as defined in DFARS 252.227-7013 (Oct 1988), DFARS 252.211-7015 (May 1991) or DFARS 252.227- 7014 (Jun 1995), as commercial item as defined in FAR 2.101 (a), or as Restricted computer software as defined in FAR 52.
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