HP LaserJet 8000, 8000 N, 8000 DN, and HP Mopier 240 Printers User Guide
© Copyright Hewlett-Packard Company 1998 All Rights Reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. Publication number C4085-90997 Reorder part number C4085-60101 First Edition, May 1998 Warranty The information contained in this document is subject to change without notice. Hewlett-Packard makes no warranty of any kind with respect to this information.
HP Support Thank you for your purchase. Along with your product, you receive a variety of support services from Hewlett-Packard and our support partners that are designed to give you the results you need, quickly and professionally. Online Services: for 24-hour access to information over your modem, we suggest these services: World Wide Web URL - Printer drivers, updated HP printer software, plus product and support information may be obtained from the following URLs: in the U.S. in Europe http://www.
China Denmark Finland Korea Netherlands New Zealand Norway Portugal Switzerland Taiwan United Kingdom & Ireland (86) (10) 6261-4172 45 (0) 45 991 905 358 (0)9 887 221 251 +82 2 01410 HITEL/GO HPK +82 2 01421 CHOLIAN/GO HPK 31 (0) 495 546909 (64) (9) 356-3660 47 22 735697 351 (0)1 4417232 41 (0) 6 28897988 (886) (2) 923-3233 44 (0) 1344 360 880 America Online - America Online/Bertelsmann is available in the U.S.,France, Germany, and U.K.
Obtaining software utilities and electronic Information for U.S. and Canada: Phone: Mail: Fax: (1) (970) 339-7009 Hewlett-Packard Co. P.O. Box 1754 Greeley, CO 80632 U.S.A. (1) (970) 330-7655 For Asia-Pacific countries: Contact Fulfill Plus at (65) 740-4477 (Hong Kong, Indonesia, Philippines, Malaysia, or Singapore). For Korea, call (82) (2) 3270-0805 or (82) (2) 3270-0893. For Australia, New Zealand, and India: For Australia and New Zealand, call (61) (2) 565-6099. For India, call (91) (11) 682-6035.
For European English: For U.K., call (44) (142) 986-5511. For Ireland and outside U.K., call (44) (142) 986-5511. HP direct ordering for accessories or supplies: Call 1-800-538-8787 (U.S.) or 1-800-387-3154 (Canada). HP Support Assistant compact disc: This support tool offers a comprehensive online information system designed to provide technical and product information on HP products. To subscribe to this quarterly service in the U.S. or Canada, call 1-800-457-1762.
HP FIRST: HP FIRST Fax will deliver detailed troubleshooting information on common software and troubleshooting tips for your HP product. Call from any touch tone phone and request up to three documents per call. These documents will be sent to the fax of your choice. Australia Austria Belgium (Dutch) Belgium (French) Canada China Denmark English (outside of U.K.
Singapore Spain Sweden Switzerland (German) Switzerland (French) Taiwan Thailand United Kingdom United States (65) 275-7251 (34) (90) 099-3123 (46) (2) 079-5743 (41) (1) 0800-551527 (41) (1) 0800-551526 (886) (2) 719-5589 (66) (2) 661-3511 (44) (134) 0800-960271 1-800-333-1917
Customer support options worldwide The service and support chapter of this user guide contains worldwide sales and service addresses and phone numbers for countries not listed here. Customer Support and Product Repair Assistance for the U.S. and Canada: (Refer to the service and support chapter of this user guide for additional product repair information.) Call (1) (208) 323-2551 Monday through Friday from 6 am to 6 pm, (Mountain Time) free of charge during the warranty period.
European Customer Support Center Language and In-Country Options Available Open Monday through Friday 8:30–18:00 CET HP provides a free telephone support service during the warranty period. By calling a telephone number listed below, you will be connected to a responsive team waiting to help you. If you require support after your warranty has expired, you can receive support for a fee through the same telephone number. The fee is charged on a per-incident basis.
Austria: (43) (1) 0660-6386 Norwegian Norway: (47) 2211-6299 Danish Denmark: (45) 3929-4099 Finnish Finland: (358) (9) 0203-47288 Swedish Sweden: (46) (8) 619-2170 Italian Italy: (39) (2) 264-10350 Spanish Spain: (34) (90) 232-1123 Portuguese Portugal: (351) (1) 441-7199 In-country support numbers: If you require support after your warranty has expired, additional product repair services, or if your country is not listed below, see “Worldwide Sales and Service Offices.
Brazil Canada China Chile Czech Republic Greece Hong Kong Hungary India 022-829-6612 (1) (208) 323-2551 (86) (10) 65053888-5959 800-360999 (42) (2) 471-7321 (30) (1) 689-6411 (852) 800-96-7729 (36) (1) 343-0310 (91) (11) 682-6035 (91) (11) 682-6069 Indonesia (62) (21) 350-3408 Korea (82) (2) 3270-0700 Korea outside Seoul, call (82) (080) 999-0700 Japan (81) (3) 3335-8333 Malaysia (60) (3) 295-2566 Mexico (Mexico City) 01 800-22147 Mexico (outside Mexico City) 01 800-90529 New Zealand (64) (9) 356-6640 P
Contents Introduction Navigation Features . . Text Conventions . . . . Additional Features of Acrobat Reader . . . . . Tips for Use . . . . . . . . . . . . . . . . . . 18 . . . . . . . . . . . 20 . . . . . . . . . . . 21 . . . . . . . . . . . 23 1 Printer Basics Overview . . . . . . . . . . . . . . Printer Features and Benefits . Printer Information . . . . . . . . Configurations . . . . . . . . Printer Parts and Locations Accessories and Supplies . . . Suggested Accessories . . .
Using the Stapler . . . . . . . . . . . . . . . . Loading Staple Cartridges . . . . . . Stapling Documents . . . . . . . . . . . . Printing Both Sides of Paper (Optional Duplex Printing Accessory) . . . Printing Envelopes . . . . . . . . . . . . . . . Feeding Envelopes Automatically (Optional Envelope Feeder) . . . . . Inserting the Envelope Feeder . . . . . Loading Envelopes into the Envelope Feeder . . . . . . . . . . . . . . . . . . . . . Printing Envelopes from Tray 1 . . . . .
Clearing Jams from the Output Areas Clearing Jams from the Stapler . . . . . Solving Repeated Paper Jams . . . . . Understanding Printer Messages . . . . . Correcting Output Quality Problems. . . . Troubleshooting Checklist . . . . . . . . Determining Printer Problems . . . . . . . . Software, Computer, and Printer Interface Problems . . . . . . . . Cabling Configurations . . . . . . . . . . Selecting an alternate PPD . . . . . . . Communicating with an Optional HP JetDirect 600N Print Server . . . . . .
EIO Menu (8000 N/8000 DN) . . . . . . . . 305 Resets Menu . . . . . . . . . . . . . . . . . . . 308 Multibin Mailbox Commands . . . . . . . . 335 Appendix E Regulatory Information Appendix C Printer Memory and Expansion Overview . . . . . . . . . . . . . . . . . Installing Memory . . . . . . . . . . . . Checking Memory Installation . . . . Adjusting Memory Settings . . . . . Installing EIO Cards/Mass Storage . . . . . . . . . . . . . . . . . . . .
Introduction Introduction This section explains some of the features of this online user guide as well as tips and tricks to help you use it to its greatest potential. It provides an overview of the following information: z Navigation Features z Text Conventions z Additional Features of Acrobat Reader z Tips for Use Additional features can be accessed through your Acrobat Reader menus and toolbars.
Introduction 18 Navigation Features Button Button Name Function Chapter Beginning and End Arrows The Chapter Beginning and End buttons allow you to go to the beginning or end of a chapter. The Up arrow takes you to the beginning of the chapter, while the Down arrow takes you to the end. Page Up and Down Arrows The Page Up and Down arrows allow you to scroll page-by-page through a chapter. The Page Up arrow allows you to go back one page, while the Page Down arrow allows you to move forward one page.
Introduction Button 19 Button Name Function Index Icon The Index Icon calls up the online user guide text index. The index entries are linked to their related topics.
Introduction Text Conventions Some text is formatted differently to indicate specific meanings or functions. Below is a table that defines the different text formats and what they indicate. Text Format Style Meaning or Function KEY CAP This format is used to represent buttons on the printer, as well as keys on the computer keyboard. Hypertext This format is used to indicate that the text is linked to another page of the document. Clicking on the underlined text takes you to that page.
Introduction 21 Additional Features of Acrobat Reader In addition to the navigation buttons provided on the right side of the page, Adobe Acrobat Reader has a number of other features that you may find useful. Button Button Name Function Actual Size This button sets the document view to the page’s actual size. Fit Page This button changes the document view so the page fits in the window.
Introduction Button 22 Button Name Function Page With Bookmarks This button displays the page and bookmarks to the different sections of the document in a window to the left of the screen. Page With Thumbnails This button displays the page and small images of each page in a window to the left of the screen. Back This button allows you to go to the previous link or to undo your last change. Find This button calls up the Find dialog. Zoom This button allows you to change the page size.
Introduction Tips for Use Use bookmarks to navigate between chapters. When reading large amounts of text, turn off bookmarks and change the page view to full screen. Use the find function under the Tools menu to find specific terms. To print this document- For best quality and quickest printing, always print using a compatible PostScript Level 2 emulation printer driver.
Chapter 1 1 Printer Basics Printer Basics Overview Congratulations on your purchase of an HP LaserJet 8000 series or an HP Mopier 240 printer. If you have not done so, see the getting started guide provided with the printer for setup instructions. Now that the printer is set up and ready to use, take a few moments to get to know the printer.
Chapter 1 Printer Basics Printer Features and Benefits Speed and Throughput z RIP ONCE technology z 24 pages per minute (ppm) z 133 MHz MIPS microprocessor Resolution z 600 dots per inch (dpi) with Resolution Enhancement technology (REt) z FastRes 1200 provides 1200 dpi quality at full speed z More than 220 levels of gray Memory z 16 MB (8000/8000 N) or 24 MB (8000 DN) of RAM, expandable using industry standard 100-pin DIMMs (Dual In-Line Memory Modules) z Memory Enhancement technology (MEt) automatical
Chapter 1 Printer Basics Language and Fonts z HP PCL 6 z HP PCL 5e for compatibility z Printer Job Language (PJL) z Printer Management Language (PML) z 45 scalable TrueType typefaces z 65 fonts with HP FontSmart (not available for Macintosh) z PostScript Level 2 Emulation standard Printer Features and Benefits 26
Chapter 1 Printer Basics Paper Handling Options z Input Tray 1: A multipurpose tray for paper, transparencies, labels, and envelopes. Holds up to 100 sheets of paper. Trays 2 and 3: Two 500-sheet trays. These trays automatically sense paper size. Optional 2 x 500-sheet Input Tray (Trays 4 and 5): Two 500-sheet trays. These trays automatically sense paper size. Optional 2000-sheet Input Tray (Tray 4): One 2000-sheet tray. This tray automatically senses paper size.
Chapter 1 Printer Basics Optional Multibin Mailbox: Each of the 8 bins holds up to 250 sheets of paper. Optional 7-bin Tabletop Mailbox: Each of the 7 bins holds up to 120 sheets of paper. Designed for tabletop printing.
Chapter 1 Printer Basics Printer Information Configurations HP LaserJet 8000 printer The HP LaserJet 8000 printer (part number C4085A) comes standard with 16 MB RAM, wide format printing, two 500-sheet trays, and a 100-sheet multipurpose tray. HP LaserJet 8000 N printer The HP LaserJet 8000 N printer (part number C4086A) comes standard with 16 MB RAM, wide format printing, two 500-sheet trays, a 100-sheet multipurpose tray, and an HP JetDirect 600N for 10/100Base-TX, internal print server.
Chapter 1 Printer Basics HP LaserJet 8000 DN printer The HP LaserJet 8000 DN printer (part number C4087A) comes standard with 24 MB RAM, wide format printing, two 500-sheet trays, a 100-sheet multipurpose tray, an HP JetDirect 600N for 10/100Base-TX, internal print server, and a duplexer (for printing on both sides of paper).
Chapter 1 Printer Basics 31 Printer Parts and Locations Standard Output Bin Adjustable paper stop Top cover Control panel Tray 1 (multipurpose) Left Output Bin Front door On/Off switch Tray 1 extensions Tray 3 Right door Tray 2 Continued on next page.
Chapter 1 Printer Basics 32 Printed Circuit Assembly (formatter board) EIO slots Bidirectional Parallel Port (IEEE-1284) Power outlet Printer Information Paper Handling Connector (C-Link)
Chapter 1 Printer Basics Accessories and Supplies You can increase the capabilities of the printer with optional accessories and supplies. Use accessories and supplies specifically designed for the printer to ensure optimum performance. The printer supports three enhanced input/output (EIO) cards. Other accessories and options are available. For ordering information, see page 36.
Chapter 1 Printer Basics 34 Suggested Accessories 5-bin Mailbox with Stapler Duplexer Envelope Feeder Multibin Mailbox (8 bins) 7-bin Tabletop Mailbox Stand for 7-bin Tabletop Mailbox 2000-sheet Input Tray (Tray 4) Printer Stand 2 x 500-sheet Input Tray (Trays 4 and 5) Accessories and Supplies
Chapter 1 Printer Basics Optional Hard Disk The Hard Disk accessory can be used to permanently store downloaded fonts and forms in the printer. Unlike standard printer memory, items on the Hard Disk remain in the printer even when the printer is turned off. Fonts downloaded to the Hard Disk are available to all users of the printer. The Hard Disk can be write-protected through software for additional security. Windows Users Use HP JetAdmin to delete files from a mass storage device.
Chapter 1 Printer Basics 36 Ordering Information Use only accessories specifically designed for this printer. To order an accessory, contact an HP-authorized service or support provider. (See the HP Support pages at the front of this user guide.) Ordering Information Item Paper Handling Description or Use Order Number 2 x 500-sheet Input Tray Two 500-sheet trays and feeder. C4780A 2000-sheet Input Tray One 2000-sheet tray and feeder.
Chapter 1 Printer Basics 37 Ordering Information (continued) Paper Handling Item Description or Use Order Number Multibin Mailbox Each of the 8 output bins holds 250 sheets of paper. C4785A 5-bin Mailbox with Stapler Each of the 5 output bins holds 250 sheets of paper. Provides job separation by stapling jobs.
Chapter 1 Printer Basics 38 Ordering Information (continued) Printing Supplies Item Description or Use Order Number HP Multipurpose Paper HP brand paper for a variety of uses (1 box of 10 reams, 500 sheets each). To order a sample, in the U.S. call 1-800-471-4701. HPM1120 Premium HP brand paper for use with HP LaserJet printers (1 box of 10 reams, 500 sheets each). To order a sample, in the U.S. call 1-800-471-4701. HPJ1124 (Other HP media is available where office products are sold.
Chapter 1 Printer Basics 39 Ordering Information (continued) Item Memory, Fonts, Dual In-line Memory Module (DIMM) and Mass (100-pin) Storage Description or Use Order Number Boosts the ability of the printer to handle large print jobs (maximum 192 MB with HP brand DIMMs): EDO DIMMs (100-pin) 4 MB 8 MB 16 MB C4135A C4136A C4137A SDRAM DIMMs (100-pin) 4 MB 8 MB 16 MB 32 MB 64 MB C4140A C4141A C4142A C4143A C3913A Flash DIMM (100-pin) Permanent storage for fonts and forms: 2 MB 4 MB Accessories
Chapter 1 Printer Basics 40 Ordering Information (continued) Item Memory, Fonts, Font DIMM (100-pin) and Mass Storage Cable and Interface Accessories Description or Use 8 MB Asian ROM: traditional Chinese simplified Chinese Korean Order Number C4292A C4293A D4838A Hard Disk Permanent storage for fonts C2985A and forms. Enables RIP ONCE mopying of print jobs that are too large to RIP ONCE mopy in RAM.
Chapter 1 Printer Basics 41 Ordering Information (continued) Cable and Interface Accessories Item Description or Use Enhanced I/O Cards HP JetDirect print server multi-protocol EIO network cards: Ethernet RJ-45 only Ethernet RJ-45 and BNC, LocalTalk Token Ring RJ-45 and DB-9 Fast Ethernet 10/100Base-TX RJ-45 only Power Box Maintenance Accessory J3110A J3111A J3112A J3113A For connecting a multibin C4789A mailbox to the printer when the printer is on a printer stand.
Chapter 1 Printer Basics 42 Ordering Information (continued) Item Description or Use Order Number A guide to using paper and other print media with HP LaserJet printers. 5010-6394 PCL 5/PJL Technical Reference Documentation Package A guide to using printer commands with HP LaserJet printers. 5021-0330 HP LaserJet 8000, 8000 N, 8000 DN, and HP Mopier 240 Printers User Guide This is an online user guide provided on compact disc.
Chapter 1 Printer Basics 43 Ordering Information (continued) Item Description or Use HP LaserJet 8000, An additional copy of the 8000 N, 8000 DN, and ready reference guide. HP Mopier 240 Printers Ready Reference Guide User Documentation Bundle Accessories and Supplies Order Number C4085-90921 An additional copy of the C4085-90901 getting started guide, and the ready reference guide.
Chapter 1 Printer Basics 44 Control Panel Layout The control panel includes three indicator lights, six keys, and a 2-line display (16 characters per line).
Chapter 1 Printer Basics Control Panel Lights Light Indication Online The printer is ready to print. Data The printer is processing information. Attention Action is required. See the control panel display. Configuration Page To print a configuration page, see page 228.
Chapter 1 Printer Basics Control Panel Keys Control Panel Keys Key Function GO z Places the printer either online or offline. z Prints any data residing in the printer’s buffer. z Allows the printer to resume printing after being offline. Clears most printer messages and places the printer online. z Allows the printer to continue printing with an error message such as TRAY x LOAD [TYPE] [SIZE] or UNEXPECTED PAPER SIZE.
Chapter 1 Printer Basics Control Panel Keys Key Function - VALUE + Cycles through the selected menu item’s values. Press + to move forward or - to move backward. SELECT z Saves the selected value for that item. An asterisk (*) appears next to the selection, indicating that it is the new default. Default settings remain when the printer is switched off or reset (unless you reset all factory defaults from the Resets Menu). z Prints one of the printer information pages from the control panel.
Chapter 1 Printer Basics Control Panel Menus For a complete list of control panel items and possible values, see page 279. Press MENU for access to all control panel menus. When additional trays or other accessories are installed in the printer, new menu items automatically appear. Continued on next page.
Chapter 1 Printer Basics To change a control panel setting: 1. Press MENU until the desired menu appears. 2. Press ITEM until the desired item appears. 3. Press - VALUE + until the desired setting appears. 4. Press SELECT to save the selection. An asterisk (*) appears next to the selection in the display, indicating that it is now the default. 5. Press GO to exit the menu. Note Settings in the printer driver and software application override control panel settings.
Chapter 1 Printer Basics 50 LEDs Status Interpretation Use the following table to interpret the status lights on the Optional 2000-sheet Input Tray, the Optional 2 x 500-sheet Input Tray (Trays 4 and 5), and the Multibin Mailbox. LED Status Interpretation Light Optional 2000-sheet Input Tray and the Optional 2 x 500-sheet Tray (Trays 4 and 5) Multibin Mailbox Solid Green The accessory is on and ready. The accessory light is on and ready.
Chapter 1 Printer Basics 51 LED Status Interpretation (continued) Off The printer might be in Power The printer might be in Power Save mode. Press GO. Save mode. Press GO. The accessory is not receiving power. Check both the power supply and the power cables. LEDs Status Interpretation The accessory is not receiving power. Check both the power supply and the power cables.
Chapter 1 Printer Basics 52 Printer Software Windows Client Windows Software Drivers HP Toolbox HP FontSmart Network Administrator Windows Software HP JetAdmin Drivers HP FontSmart HP LaserJet Resource Manager Macintosh Software Macintosh Software Macintosh Client Printer Software PPDs HP LaserJet Utility PPDs HP LaserJet Utility
Chapter 1 Printer Basics The printer drivers provided on the compact disc must be installed to take full advantage of the printer’s features. The other software programs are recommended, but are not required for operation. See the ReadMe file for more information. Note Network Administrators: HP JetAdmin should be installed only on the network administrator’s computer. Load all other applicable software on the server and all client computers.
Chapter 1 Printer Basics z Microsoft Windows 95 z Microsoft Windows NT 4.0 z IBM OS/2 version 2.0 or greater z Apple Mac OS 7 or greater Additional drivers for DOS WordPerfect 5.x and 6.x are available through your HP distributor. (See the HP Support pages at the front of this user guide.) The Printing System also includes software for network administrators using the following network operating systems: z Novell NetWare 3.x or 4.x z Microsoft Windows NT 4.0 z IBM LAN Server 3.
Chapter 1 Printer Basics Printer Drivers Printer drivers access the printer features and allow the computer to communicate with the printer (via a printer language). Windows See Access the Windows Printer Driver on page 63 for more specific driver information. Macintosh See PostScript Printer Description Files (PPDs) on page 69 for more specific driver information. Note Check the ReadMe file provided on the compact disc for additional software included and supported languages.
Chapter 1 Printer Basics 56 Drivers Included with the Printer The following printer drivers are included with the printer. The most recent drivers are available on the Internet. (See the HP Support pages at the front of this user guide.) Depending on the configuration of Windows computers, the installation program for the printer software automatically checks the computer for Internet access to obtain the latest drivers. PCL 5e PCL 6 PS Windows 3.1x 9 9 9 Windows 95 9 9 9 Windows NT 4.
Chapter 1 Printer Basics Additional Drivers You can obtain the following printer drivers by downloading them from the Internet, or by requesting them from an HP-authorized service or support provider. (See the HP Support pages at the front of this user guide.) z OS/2 PCL/PCL 6 printer driver* z OS/2 PS printer driver* z WordPerfect 5.1 printer driver z AutoCAD (Rev. 14 compatible printer driver, also available on the compact disc) *The OS/2 drivers are also available from IBM, and are packaged with OS/2.
Chapter 1 Printer Basics Software for Windows Use the Typical Install option, or Custom Install option (if you are a Network Administrator), to install the HP software. (This includes several printer drivers. For more information, see page 56) Note Network Administrators: If the printer is attached to a network through an HP JetDirect EIO card, before you can print, the printer must be configured for that network using HP JetAdmin or similar network software. (See the getting started guide.
Chapter 1 Printer Basics Installing Windows Printing Software (CD) For Windows 95 and Windows NT 4.0 1. Close all running applications. 2. Insert the compact disc into the CD-ROM drive. (Depending on the computer configuration, the installation program may automatically start.) 3. Click Start. 4. Click Run. 5. Type D:\SETUP (or the appropriate drive directory letter) in the command line box and click OK. 6. Follow the instructions on the computer screen. Continued on next page.
Chapter 1 Printer Basics For Windows 3.1x Note Windows 3.1x includes only PostScript Level 2 Emulation (or Level 1 Emulation for Windows 3.1x) and FontSmart. 1. Close all running applications. 2. Insert the compact disc into the CD-ROM drive. 3. In the Windows Program Manager screen, click the File menu. 4. Click Run. 5. Type D:\SETUP (or the appropriate drive directory letter) in the command line box and click OK. 6. Follow the instructions on the computer screen.
Chapter 1 Printer Basics Installing Network Software Note If the printer is to be used on a network, install and configure the network operating system software on the network administrator’s system before individual users install the printing software. 1. Select a Custom install to install the printing system software. Be sure to install the HP JetAdmin software. 2. Use HP JetAdmin to configure the HP JetDirect print server and the printer for your network.
Chapter 1 Printer Basics Installing Macintosh Printing Software 1. Quit all open applications. 2. Insert the compact disc into the CD-ROM drive. 3. Double-click the Installer icon and follow the instructions on the screen. 4. Open the Chooser from the Apple menu. 5. Click the Apple LaserWriter icon. If the icon is not there, contact your Macintosh dealer. 6. If you are on a network with multiple zones, select the zone in the AppleTalk Zones box where the printer is located.
Chapter 1 Printer Basics 63 Access the Windows Printer Driver To configure the driver once the software is installed, access it in one of the following ways: Temporarily Change Settings (from a software application) Change Default Settings (across all applications) Windows 95 From the File menu, click Print, and then click Properties. (The actual steps can vary; this is the most common method.) Click the Start button, point to Settings, and then click Printers.
Chapter 1 Printer Basics Choose the Right Printer Driver for Your Needs Choose a printer driver based on the way you use the printer. z Use the PCL 6 driver to take full advantage of the printer’s features. Unless backward compatibility with previous PCL drivers or older printers is necessary, the PCL 6 driver is recommended. z Use the PCL 5e driver if you want print results to look comparable to those from older printers. Certain features are not available in this driver.
Chapter 1 Printer Basics Printer Driver Help Each printer driver has help screens that can be activated either from the Help button, the F1 key, or a question mark symbol in the upper right corner in the printer driver (depending on the Windows operating system used). These help screens give detailed information about the specific driver. Printer driver help is separate from the software application help.
Chapter 1 Printer Basics HP ToolBox HP ToolBox is enabled during a Custom Install and is not needed to print. Access HP ToolBox from a printer icon on the Windows 95 and Windows NT 4.0 Taskbar. HP ToolBox provides one-step access to the current status of the printer and the jobs it is printing. A list of all available features is as follows: z printer status z “How Do I...” help z utilities z job status If you choose not to use HP ToolBox, it can be disabled. See the printer software help.
Chapter 1 Printer Basics HP FontSmart Access HP FontSmart from the HP LaserJet folder or through HP ToolBox. HP FontSmart is a font management utility (for Windows only) which does the following: z installs, uninstalls, and deletes fonts z manages fonts inside a single window by allowing you to drag-and-drop z shows the 110 matching screen fonts for the internal fonts in the printer z downloads fonts to a mass storage device Note With Windows 3.
Chapter 1 Printer Basics HP JetSend Communications Technology HP JetSend can be installed through an installer on the compact disc. HP JetSend is a new technology from HewlettPackard that allows network devices to communicate with each other directly. Devices which contain the HP JetSend technology can exchange information directly with other devices connected via the Internet or intranet. Sending devices can include scanners and computers. Receiving devices can include printers and computers.
Chapter 1 Printer Basics Software for Macintosh Computers PostScript Printer Description Files (PPDs) PPDs, in combination with the LaserWriter driver, access the printer features and allow the computer to communicate with the printer. An installation program for the PPDs and other software is provided on the compact disc. Use the LaserWriter printer driver that comes with the computer. (The LaserWriter driver is also available from Apple.
Chapter 1 Printer Basics Fonts 80 screen fonts are installed that correspond with the 80 PS fonts resident in the printer.
Chapter 1 Printer Basics Software for Networks HP Web JetAdmin This browser-based HP JetAdmin software can be installed on any supported server platform. The following systems are supported: z Microsoft Windows NT z HP-UX* z IBM OS/2* z Sun Solaris* *HP Web JetAdmin is not included on the compact disc with the printer, but is available from the Internet. If you do not have access to the Internet, see the HP Support pages at the front of this user’s guide to obtain this software.
Chapter 1 Printer Basics HP JetAdmin HP JetAdmin is primarily for users who cannot use Web JetAdmin due to the lack of browser access or because none of the supported server platforms exist on their network. HP JetAdmin should be installed only on the network administrator’s computer. HP JetAdmin can be accessed by clicking the Start button (point to Settings, and then click Control Panel) in Windows 95 and Windows NT 4.0 or from the HP LaserJet program group folder.
Chapter 1 Printer Basics *The software for these systems is not included on the compact disc with the printer, but is available from the Internet. If you do not have access to the Internet, see the HP Support pages at the front of this user guide to obtain this software. Note Network Administrators: If the printer is attached to a network, before you can print, the printer must be configured for that network using HP JetAdmin or similar network software. (See the getting started guide.
Chapter 1 Printer Basics HP LaserJet Resource Manager The HP LaserJet Resource Manager should be installed only on the network administrator’s computer. The HP LaserJet Resource Manager allows you to control hard disk and flash memory features not found in the drivers. Use the HP LaserJet Resource Manager to do the following: z Initialize disk and flash memory. z Download, delete, and manage fonts to disk and flash memory across networks.
Chapter 2 2 Printing Tasks Printing Tasks Overview This chapter presents basic printing tasks, such as: z Selecting the Input Tray z Selecting the Output Bin z Using the Stapler z Printing Both Sides of Paper (Optional Duplex Printing Accessory) z Printing Envelopes z Printing Special Paper Overview 75
Chapter 2 Printing Tasks 76 Selecting the Input Tray Loading Tray 1 1 CAUTION To avoid a paper jam, never add or remove paper from Tray 1 while the printer is printing. To avoid damaging the printer, print labels and transparencies only from Tray 1. Send them to the Left Output Bin, and do not print them on both sides. When printing multiple transparencies, promptly remove each transparency as soon as it emerges from the printer (so the sheets do not stick together). 1 Open Tray 1.
Chapter 2 Printing Tasks 3 Slide the paper width guides to the appropriate size marked on the tray. 77 3 4 Place paper into the tray without stacking it above the paperfill mark. Note For single-sided printing, place paper into the tray with side-to-be-printed up. The top of the letterhead should be toward the printer. For two-sided printing, place paper with the front side down. The top of the letterhead should be toward the printer. For prepunched paper, always load with the holes toward the printer.
Chapter 2 Printing Tasks 5 Paper loading differs by size: a. Load Letter and ISO A4 with the longer edge of the page leading into the printer. b. Load envelopes, Executive, Legal, 11 x 17, ISO A3, JIS B5, or JIS B4 with the short edge of the page leading into the printer. (For more information on paper specifications, see page 256.
Chapter 2 Printing Tasks 6 Slide the paper into the printer until paper fits squarely and firmly between the paper width guides, without bending. Note Paper heavier than 28 lb (105 g/m²) should be printed from Tray 1 to the Left Output Bin to avoid curl. If Tray 1 is in CASSETTE mode, the printer Attention light will flash. Press - VALUE + to change the size to match the paper size in Tray 1 and press SELECT.
Chapter 2 Printing Tasks 80 Loading Trays 2, 3, and the Optional 2 x 500-sheet Input Tray (Trays 4 and 5) 1 Open the tray until it stops. 1 2 Turn the paper guide lock to the unlocked position. 3 Slide the paper guide to the mark that indicates the size of paper you are loading.
Chapter 2 Printing Tasks 4 Turn the paper guide lock to the locked position. 81 4 5 Adjust the left paper guide by pushing in, then lifting up and out. 6 Position the guide over the appropriate lines marked in the tray. Press the guide into the rear slot and then lower down into the front slot. Be sure the guide is not skewed.
Chapter 2 Printing Tasks 7 Insert up to 500 sheets of paper into the tray. Do not fill the input tray above the paper fill marks on the guides. Note For single-sided and double-sided printing, place paper into the tray with the side-to-beprinted down. The top of the letterhead should be toward the rear of the tray.
Chapter 2 Printing Tasks 8 Ensure that the paper size tab is set correctly. Slide the tray back into the printer. 9 If you wish to select your paper by type rather than tray (source), see page 134. Adjust the paper stop guide on the Standard Output Bin for paper sizes larger than Letter or A4. See page 91. Note If paper curls or skews excessively during printing, open the tray and turn the stack of paper over. To avoid a paper jam, never open the tray while it is in use.
Chapter 2 Printing Tasks Loading the Optional 2000-sheet Input Tray (Tray 4) An optional 2000-sheet Input Tray (Tray 4) is available for the printer.The tray fits under the printer, and acts as a base. For paper specifications, see page 254. Continued on next page.
Chapter 2 Printing Tasks 1 Slide Tray 4 open until it stops. 85 1 2 Pull the front guide out by the blue pin. Place the guide into the slots in the top and bottom of the input tray that correspond to the paper size you are loading and push in the pin. 3 Repeat step 2 to adjust the back guide. 2 4 Repeat step 2 to adjust the left guide. Note To load 11 by 17 inch paper, move the left guide to the back of the tray. 3 Continued on next page.
Chapter 2 Printing Tasks Load up to 2000 sheets of paper into the tray. Do not allow paper to extend above the paperfill mark on the sides. 5 Load Letter or A4 paper with the top of the page toward the rear of Tray 4, side-to-beprinted down (A) for single-sided printing. For two sided printing, load front side up. 6 Load 11 x 17, Legal, A3, or JIS B4 paper with top of the page toward the right of the printer. For two sided printing, load front side up (B).
Chapter 2 Printing Tasks 7 Press down on all four corners of the paper stack to ensure the paper rests flat in the tray, without bending. 87 7 8 Close Tray 4. 9 Ensure that the paper size tab is set correctly. Note See Printing by Type and Size of Paper on page 134 to set the type of paper you loaded in the tray. If using the Standard Output Bin, remember to adjust the paper stop guide on the output bin. See page 91.
Chapter 2 Printing Tasks 88 Selecting the Output Bin The printer has several output locations: the Standard Output Bin, the Left Output Bin, and the optional Mailboxes (the 7-bin Tabletop Mailbox, the Multibin Mailbox (8 bins), and the 5-bin Mailbox with Stapler).
Chapter 2 Printing Tasks 89 Left Output Bin Standard Output Bin Mailbox Bins (5-bin Mailbox with Stapler shown) Note For best results, use the Left Output Bin to print envelopes, labels, or transparencies.
Chapter 2 Printing Tasks Printing to the Standard Output Bin The Standard Output Bin, located at the top of the printer, holds up to 500 sheets of paper in the correct order as they exit the printer. A sensor causes the printer to stop when the paper bin is full. Printing continues when you empty or reduce the amount of paper in the bin. The Standard Output Bin is the factory default bin.
Chapter 2 Printing Tasks Adjusting the Paper Stop The paper stop, illustrated below, is located near the Standard Output Bin. It can be adjusted to help paper lay flat as it exits the printer. The paper stop does not have to be raised for Letter or A4 size paper. Note that the printer jams if the paper stop is set to a smaller size of paper than is being printed. 1. Pull the left side of the paper stop up until the stop is in an upright position. 2.
Chapter 2 Printing Tasks Printing to the Left Output Bin The Left Output Bin, located on the upper left side of the printer, holds up to 125 sheets of paper face up as they exit the printer. This bin is mainly used for special paper types, such as labels, envelopes, or transparencies, that cannot tolerate the curved paper path of the Standard Output Bin. This output bin does not sense when the bin is full.
Chapter 2 Printing Tasks Printing to a Mailbox The following Mailboxes are available for the printer: z 7-bin Tabletop Mailbox (each bin holds up to 120 sheets of paper) z Multibin Mailbox (8 bins, each bin holds up to 250 sheets of paper) z 5-bin Mailbox with Stapler (each bin holds up to 250 sheets of paper) These mailboxes attach to the left side of the printer.
Chapter 2 Printing Tasks Modes (continued) Stacking This mode stacks the printed output from the lowest bin to the top, regardless of job boundaries. This mode of operation takes advantage of the total capacity of the mailbox bins. The device is seen by the software as one logical bin. How to Configure the Operating Modes The network or printer administrator chooses the mode of operation through an HP network configuration utility, such as HP JetAdmin or HP LaserJet Utility.
Chapter 2 Printing Tasks 95 Mailbox Mode 5-bin Mailbox with Stapler In Mailbox Mode, if the Then the physical location is: Control Panel says: OPTIONAL BIN 1 Left Output Bin OPTIONAL BIN through 6 OPTIONAL BIN 7-bin Tabletop Mailbox OPTIONAL BIN OPTIONAL BIN through 8 Multibin Mailbox OPTIONAL BIN (8 bins) OPTIONAL BIN through 9 Selecting the Output Bin 2 Mailbox 1-5 7 1 2 Stapler Bin Left Output Bin Mailbox 1-7 1 Left Output Bin 2 Mailbox 1-8
Chapter 2 Printing Tasks 96 Job Separation, Collator, and Stacking Modes 5-bin Mailbox with Stapler 7-bin Tabletop Mailbox Multibin Mailbox (8 bins) Note In Job Separation, Collator, and Stacking Modes, if the Control Panel says: OPTIONAL BIN 1 Left Output Bin OPTIONAL BIN 2 OPTIONAL BIN 3 OPTIONAL BIN 1 Mailbox 1-5 Stapler Bin Left Output Bin OPTIONAL BIN 2 OPTIONAL BIN 1 Mailbox 1-7 Left Output Bin OPTIONAL BIN 2 Mailbox 1-8 Then the physical location is: The Mailboxes handle all of the pr
Chapter 2 Printing Tasks Selecting a Mailbox through the Software You can select mailboxes through your software application, printer driver, or from the printer control panel. Otherwise, follow the instructions below for setting the overall default printer output bin selection. Where and how you make selections depends on your software application or associated printer driver. (Some options may only be available through the printer driver.) Selecting Mailboxes from the Control Panel 1.
Chapter 2 Printing Tasks 98 Using the Stapler Loading Staple Cartridges 1 1 Turn off the printer and remove the Left Output Bin. 2 Open the stapler unit cover. 3 Squeeze the stapler cartridge tabs together and pull the empty staple cartridge out.
Chapter 2 Printing Tasks 4 Remove the plastic shipping clip from the new staple cartridge. Insert the new staple cartridge so that it snaps into place. 99 4 5 Close the stapler unit cover, replace the Left Output Bin, and turn the printer on.
Chapter 2 Printing Tasks Stapling Documents The stapler can staple documents of 2 to a maximum of 20 pages on 16 to 28 lb paper, Letter, Legal, and A4 size only. For paper beyond 20 lb, fewer sheets can be stapled depending upon the weight of the paper. The stapler should not be set as the default output bin. If your job is only one page, or if it is greater than 20 pages, the printer will print your job to the bin, but it will not be stapled. The stapler bin can hold up to 350 stapled sheets.
Chapter 2 Printing Tasks Selecting the Stapler from the Control Panel If your software does not support stapling, set it using the directions below. 1. Press MENUS repeatedly until PAPER HANDLING appears. 2. Press ITEMS repeatedly until PAPER DEST= STANDARD OUT BIN * appears. 3. Press + repeatedly until PAPER DEST= OPTIONAL BIN x appears. (See pages 95 and 96 to choose the appropriate bin according to the mode you are using.) Your network administrator may have changed the name of this bin.
Chapter 2 Printing Tasks Printing Both Sides of Paper (Optional Duplex Printing Accessory) The printer can automatically print on both sides of paper with an optional duplex printing accessory (duplexer). This is called duplexing. Note See the documentation included with the duplexer for complete installation and setup instructions. Duplexing might require additional memory (page 310).
Chapter 2 Printing Tasks Guidelines for Printing Both Sides of Paper CAUTION Do not print on both sides of labels, transparencies, envelopes, or paper heavier than 28 lb (105 g/m 2 ). Damage to the printer and paper jamming might result. z You might need to configure the printer driver to recognize the duplexer. (See the printer software help for details.) z To print on both sides of paper, make the selection from the software or printer driver. (See the printer software help.
Chapter 2 Printing Tasks Paper Orientation for Printing Both Sides of Paper The duplexer prints the second side of paper first, so paper such as letterhead and preprinted paper needs to be oriented as shown. Tray 1 z Load letter and A4 paper with the side-to-be-printed facing up, and the top, short edge toward the back. z Load other sizes of paper with the side-to-be-printed facing up, and the top, short edge toward the printer. Continued on next page.
Chapter 2 Printing Tasks All other trays z Load letter and A4 paper with the side-to-be-printed facing down, and the top, short edge toward the back. z Load other sizes with the side-to-be-printed facing down, and the top, short edge toward the right of the tray.
Chapter 2 Printing Tasks 106 Layout Options for Printing Both Sides of Paper The four print orientation options are shown below. These options can be selected from the printer driver or from the printer’s control panel (set BINDING from the Paper Handling Menu and ORIENTATION from the Printing Menu). 1. Long-edge portrait (default) 2. Long-edge landscape 3. Short-edge portrait 4.
Chapter 2 Printing Tasks Printing Envelopes Feeding Envelopes Automatically (Optional Envelope Feeder) With the optional envelope feeder, the printer will automatically feed up to 100 envelopes. (For supported envelope sizes, see page 256.) To print envelopes without an envelope feeder, see page 111. Note See the documentation included with the envelope feeder for complete installation and setup instructions. You might need to configure the printer driver to recognize the envelope feeder.
Chapter 2 Printing Tasks 108 Envelope weight Guides Tray extension Printing Envelopes
Chapter 2 Printing Tasks 109 Inserting the Envelope Feeder 1 1 Open Tray 1 and remove the cover over the opening for the envelope feeder. 2 Locate the pins on the envelope feeder and the corresponding holes on the printer. 3 Align the envelope feeder with the corresponding printer rails. 2 4 Slide the envelope feeder into the printer until it locks into place.
Chapter 2 Printing Tasks 110 Loading Envelopes into the Envelope Feeder 1 Note Print only envelopes approved for use in the printer (page 267). 1 Pull out the envelope tray extender. The tray extender will help reduce jams. 2 2 Adjust the width guides to the size of the envelopes to be used. 3 Lift the envelope weight lever, and insert the envelopes up to the fill mark. 3 4 Lower the lever. The envelopes should be angled as shown (A). Do not angle them the opposite direction (B).
Chapter 2 Printing Tasks Printing Envelopes from Tray 1 With the optional envelope feeder, the printer will automatically feed up to 100 envelopes. To order an envelope feeder, see page 36. To print with the envelope feeder, see page 107. Many types of envelopes can be printed from Tray 1. (Up to 10 can be stacked in the tray.) Printing performance depends on the construction of the envelope. Always test a few sample envelopes before purchasing a large quantity. z Set margins at least 0.6 in.
Chapter 2 Printing Tasks 112 Loading Envelopes in Tray 1 1 Open Tray 1. 1 2 If necessary, pull out the tray extension for the envelope size you are printing. 3 Place up to ten envelopes between the paper width guides, face up, with the back flap lying against the rear paper guide. 2 4 Slide the paper width guides until they lightly touch both sides of the envelope stack without bending it. Note Paper heavier than 28 lb (105 g/m²) should be printed from Tray 1 to the Left Output Bin to avoid curl.
Chapter 2 Printing Tasks Printing Envelopes from Your Software Application 1 Load up to ten envelopes into Tray 1. 2 Specify Tray 1, Automatic, or select the paper source by type in your software application, and set the envelope size and type to the appropriate envelope size (page 267). 3 If your software does not automatically format an envelope, specify Landscape for page orientation in your application. CAUTION To avoid a printer jam, do not remove or insert an envelope once you begin printing.
Chapter 2 Printing Tasks Printing Special Paper Printing Letterhead or Preprinted Paper Special paper includes letterhead, envelopes, labels, transparencies, fullbleed images, rotated paper, postcards, custom-size, and heavy paper. When printing letterhead or preprinted paper, it is important to load the trays with the correct orientation. Note Paper orientation can differ when you print with an optional duplexer (page 104).
Chapter 2 Printing Tasks Printing Labels Use only labels recommended for use in laser printers. Make sure that labels meet the specifications for the input tray you use (page 265). Do: z Print a stack of 50 labels from Tray 1. z Load labels with the side-to-be-printed facing up, and the top, short edge toward the back, if they are letter or A4 size. For other sizes, see page 104. z Use the Left Output Bin for printing labels. Continued on next page.
Chapter 2 Printing Tasks Do not: CAUTION Failure to follow these instructions can damage the printer. z Do not load the trays to capacity because labels are heavier than paper. z Do not use labels that are separating from the backing sheet, wrinkled, or damaged in any way. z Do not use labels that have the backing sheet exposed. (Labels must cover the entire backing sheet with no exposed spaces.) z Do not feed a sheet of labels through the printer more than once.
Chapter 2 Printing Tasks Printing Transparencies Overhead transparencies used in HP LaserJet printers must be able to withstand the 392°F (200°C) temperature encountered in the printer’s fusing process. Use only transparencies recommended for use in laser printers. Because transparencies tend to stick to each other, remove each transparency from the output bin before printing the next one. Use the Left Output Bin for printing transparencies.
Chapter 2 Printing Tasks Custom-size Paper in Tray 1 You can print on custom-size paper from Tray 1. For paper specifications, see page 256. Printing on the SmallestSized Paper If you are using the printer driver to set the paper size, under the Custom button, select the paper tab and set the paper size. Some software applications require you to calculate margins in order to print on custom-size paper. The following example is provided as a guideline.
Chapter 2 Printing Tasks 2 Calculate margins to identify the area to be printed. Illustration 2 and the steps below show how to calculate a margin for 3.67 by 7.5 in. (93 by 191 mm) paper. a. Take the maximum paper width size 11.7 in. (297 mm) and subtract 3.67 in. (93 mm) for the width of the paper. Take the answer, 8.1 in. (204 mm), and divide it by 2, which equals 4.1 in. (102 mm). In your software application, select a left margin of 4.1 in. (102 mm) and a right margin of 4.1 in. (102 mm). b.
Chapter 2 Printing Tasks 3 Print custom-size paper from Tray 1. See “Loading Tray 1” on page 76. 4 The edge of the paper feeding into the printer must be at least 3.67 in. (93 mm) wide to allow rollers inside the printer to grab the paper. Measuring from the leading edge to the trailing edge of the paper, the length must be at least 7.5 in. (190 mm). Note For more information on paper specifications, see page 256. Printing Bleeds Since the printer has the ability to print on specially cut paper up to 11.
Chapter 2 Printing Tasks Printing Cards, Custom-size and Heavy Paper Custom-size paper can be printed from Tray 1. For paper specifications, see Paper Specifications starting on page 254. Note The printer’s control panel can be set for one custom size at a time. Do not load more than one size of custom paper into the printer.
Chapter 2 Printing Tasks 122 Guidelines for Printing Custom-size Paper z Do not attempt to print on paper smaller than 3.67 inches (93 mm) wide or 7.5 inches (191 mm) long. z Set page margins at least .17 inch (4.23 mm) away from the edges. Setting Custom Paper Sizes When custom paper is loaded, size settings need to be selected from the software application (the preferred method), the printer driver, or from the printer’s control panel.
Chapter 2 Printing Tasks If the settings are not available from the software, set the custom paper size from the control panel: 1. From the Printing Menu set CONFIGURE CUSTOM PAPER=YES. 2. From the Printing Menu, select inches or millimeters as the unit of measurement. 3. From the Printing Menu, set the X dimension (the front edge of the paper) as shown in the illustration above. X can be from 3.67 to 11.7 in. (from 93 to 297 mm) for Tray 1.
Chapter 3 3 Advanced Printing Tasks Advanced Printing Tasks Overview This chapter introduces some advanced printing tasks to help you take full advantage of the printer’s features. These tasks are “advanced” because they require you to change settings from a software application, the printer driver, or the printer’s control panel.
Chapter 3 Advanced Printing Tasks Using Features in the Printer Driver When you print from a software application, many of the printer’s features are available from the printer driver. To access Windows printer drivers, see page 63. Note HP PCL 5e, PCL 6, PS, and Macintosh drivers are slightly different. Check the drivers for available options. The PCL 6 driver takes full advantage of the printer’s features. Settings in the printer driver and software application override control panel settings.
Chapter 3 Advanced Printing Tasks RIP ONCE RIP ONCE allows the print job to be processed one time at the printer. The formatted print job can then be printed multiple times without pausing to process the print job again. This feature is normally active. To disable this feature you must turn off collation at the printer driver or in the control panel menu. Saving Printer Setup Information Printer drivers allow you to save the printer settings you use most often as the default settings.
Chapter 3 Advanced Printing Tasks Printing with a Watermark A watermark is a notice, such as “Top Secret,” printed in the background of each page in a document. Check the driver for available options.
Chapter 3 Advanced Printing Tasks 128 Different First Page 1 Select “Use different paper for first page” in your printer driver. Choose Tray 1 (or Manual Feed) for the first page and one of the other trays for the remaining pages. Place the paper for the first page in Tray 1. (For manual feed, place paper in Tray 1 after the job is sent to the printer, and the printer requests paper.
Chapter 3 Advanced Printing Tasks 2 Load the paper for the remaining pages of the document into another tray. You may select the first and remaining pages by type of paper. For more information, see “Printing by Type and Size of Paper” on page 134.
Chapter 3 Advanced Printing Tasks Printing Multiple Pages on One Sheet of Paper You can print more than one page on a single sheet of paper. This feature is available in some printer drivers, and provides a cost-effective way to print draft pages. To print more than one page on a sheet of paper, look for a Layout or Pages Per Sheet option in the printer driver. (This is sometimes called 2-up, 4-up, or n-up printing.
Chapter 3 Advanced Printing Tasks Customizing Tray 1 Operation Customize Tray 1 to fit your printing needs. The printer can be set to print from Tray 1 as long as it is loaded, or to print only from Tray 1 if the type of paper loaded is specifically requested. Set TRAY 1 MODE=FIRST or TRAY 1 MODE=CASSETTE from the Paper Handling Menu in the printer’s control panel. (Print speed might be slightly slower when printing from Tray 1 when TRAY 1 MODE=FIRST.
Chapter 3 Advanced Printing Tasks Tray 1 Mode=Cassette TRAY 1 MODE=CASSETTE means the printer treats Tray 1 like the internal trays. Instead of looking for paper in Tray 1 first, the printer pulls paper either starting from the bottom tray upward (from the tray with the highest capacity to the tray with the least capacity), or the tray that matches type or size settings selected from the software.
Chapter 3 Advanced Printing Tasks Manually Feeding Paper from Tray 1 The Manual Feed feature allows you to print on special paper from Tray 1, such as envelopes or letterhead. If Manual Feed is selected, the printer will print only from Tray 1. Select Manual Feed through the software or printer driver. Manual Feed can also be enabled from the Paper Handling Menu in the printer’s control panel.
Chapter 3 Advanced Printing Tasks Printing by Type and Size of Paper You can configure the printer to select paper by type (such as plain or letterhead) and size (such as letter or A4), as opposed to source (a paper tray). Benefits of Printing by Type and Size of Paper If you frequently use several different kinds of paper, once trays are set up correctly, you do not have to check which paper is loaded in each tray before you print.
Chapter 3 Advanced Printing Tasks 2. From the Paper Handling Menu in the printer’s control panel, select the paper type for each tray. If you are unsure what type you are loading (such as bond or recycled), check the label on the package of paper. For supported types, see page 259. 3. Select the paper size settings from the control panel. z Tray 1: If the printer has been set to TRAY 1 MODE=CASSETTE from the Paper Handling Menu, also set the paper size from the Paper Handling Menu.
Chapter 4 4 Printer Maintenance Printer Maintenance Overview This chapter explains basic printer maintenance. z Managing the Toner Cartridge z Cleaning the Printer Note To ensure optimum print quality, the printer will prompt you perform printer maintenance every 350,000 pages. When the PERFORM PRINTER MAINTENANCE message appears on the control panel, you will need to purchase a Printer Maintenance Kit and install the new parts.
Chapter 4 Printer Maintenance Managing the Toner Cartridge HP Policy on Non-HP Toner Cartridges Hewlett-Packard Company cannot recommend use of non-HP toner cartridges, either new or remanufactured. Because they are not HP products, HP cannot influence their design or control their quality. To install a new HP toner cartridge and recycle the used cartridge, follow the instructions included in the toner cartridge box.
Chapter 4 Printer Maintenance Toner Cartridge Life Expectancy The life of the toner cartridge depends on the amount of toner that print jobs require. When printing text at 5% coverage, an HP toner cartridge lasts an average of 15,000 pages. (A typical business letter is about 5% coverage.) This assumes that print density is set to 3 and EconoMode is off. (These are the default settings.
Chapter 4 Printer Maintenance Continue Printing When Toner is Low z When toner is low, the printer’s control panel displays the TONER LOW message. z If the TONER LOW message displays, but the printer continues printing, TONER LOW is set to CONTINUE (the default setting). If the printer stops printing when low toner is detected, TONER LOW is set to STOP. To resume printing, press GO. The printer will continue to display TONER LOW until you replace the toner cartridge.
Chapter 4 Printer Maintenance 140 Redistributing the Toner (continued) 1 1 Open the top cover. 2 Remove the toner cartridge from the printer. WARNING! Avoid reaching too far into the printer. The adjacent fusing area might be hot! 2 3 Rotate the toner cartridge and gently shake it from side to side to redistribute the toner. Note If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. (Hot water sets toner into fabric.
Chapter 4 Printer Maintenance Cleaning the Printer To maintain print quality, clean the printer thoroughly: z Every time you change the toner cartridge. z Whenever print quality problems occur. Clean the outside of the printer with a lightly water-dampened cloth. Clean the inside with only a dry, lint-free cloth. Observe all warnings and cautions with the cleaning tasks on the following page.
Chapter 4 Printer Maintenance 142 1 1 Before you begin these steps, turn the printer off and unplug all cables. WARNING! Avoid touching the adjacent fusing area in the left door. It may be HOT. 2 2 Open the top cover of the printer and remove the toner cartridge. CAUTION Do not touch the transfer roller (A). Skin oils on the roller can reduce print quality. If toner gets on your clothes, wipe it off with a dry cloth and wash your clothes in cold water. Hot water sets toner into fabric.
Chapter 4 Printer Maintenance Using the Printer Cleaning Page If toner specks appear on the front or back side of your print jobs, follow the procedure below. From the printer’s control panel, do the following: 1. Press MENU repeatedly until PRINT QUALITY MENU appears. 2. Press ITEM repeatedly until CREATE CLEANING PAGE appears. 3. Press SELECT to create the cleaning page. 4. Follow the instructions on the cleaning page to complete the cleaning process.
