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AvMac.book Page 2 Friday, June 23, 2000 10:34 AM Copyright © Hewlett-Packard Company 2000 Portions Copyright © 1989-1999 Palomar Software Inc. The OfficeJet G Series includes printer driver technology licensed from Palomar Software, Inc. www.palomar.com Copyright © 1999-2000 Apple Computer, Inc. Apple, the Apple logo, Mac, Mac logo, Macintosh, and Mac OS are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. All rights are reserved.
AvMac.book Page i Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Contents 1 Additional setup information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Install your HP JetDirect Print Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Connect and configure the print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Install the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
AvMac.book Page ii Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Annotate documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Create links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Use links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 7 Use the print features . . . . . . . . . . . . . . . . .
AvMac.book Page 1 Friday, June 23, 2000 10:34 AM 1 Additional setup information This section provides assistance in resolving installation and configuration issues, setting fax header information using the front panel, and adding and removing software. The standard installation instructions are provided in your Setup Poster, which you should retain for later use. Install your HP JetDirect Print Server Your OfficeJet G Series may be networked using the HP Jet Direct 300X Print Server.
AvMac.book Page 2 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Install the software To install the software 1 Double-click the HP All-in-One Install icon on the CD. After the Macintosh reboots, the All-in-One Setup Wizard runs. 2 When asked to choose a device, select TCP/IP and enter the IP number of the JetDirect box in the dialog. 3 Complete the setup wizard. Set basic fax settings using the front panel You can access basic fax settings from the front panel. In the U.S.
AvMac.book Page 3 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Enter text The following list provides tips for entering text using the front-panel keypad. Press the keypad numbers that correspond to the letters of a name. ABC 2 Press a button multiple times to see a letter first in uppercase and then in lowercase. JKL 5 These letters correspond to this number, and so on.
AvMac.book Page 4 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Remove and reinstall your HP OfficeJet software When you remove a program, you need to remove all files associated with that program, not just the files you see in a particular program folder. Before removing your HP OfficeJet Software, make sure to save any cover pages, fax logs, and phone books that you wish to maintain.
AvMac.book Page 5 Friday, June 23, 2000 10:34 AM 2 Review your unit’s front panel You can perform many functions using either the front panel or the HP OfficeJet G Series software. The method you choose may depend on the function you need to perform, or it may depend on which is the most convenient. Even if you do not connect your HP OfficeJet to a Macintosh (also called stand-alone use), you can use the front panel to process fax and copy jobs.
AvMac.book Page 6 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Right side of front panel K M E F G 6 H I J L Feature Purpose E F G H I J K L M Access various scan, copy, and fax settings. Select or save displayed entry. Scroll through scan-copy-fax-setting options. Stop job, or exit menu. Start copy. Access special copy features, such as Fit to Page, Clone, or Poster. Select a specific Macintosh or program to scan to. Start scan. Turn unit on/off.
AvMac.book Page 7 Friday, June 23, 2000 10:34 AM 3 Use your HP OfficeJet with a Macintosh If you connect your HP OfficeJet to a Macintosh, you can work from the front panel or from the HP OfficeJet G Series software. The software offers more features and ease of use. For comprehensive information, see the fully searchable OnScreen Guide. To access the guide, go to the Director, click Tools, and choose View OnScreen Guide.
AvMac.book Page 8 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Feature Purpose A B C Scan a document or photo and send it to a destination. Copy in black and white or color. Fax in black and white (only available on models with fax capability). Scan a document or photo and attach it to an email message. Scan a document and convert it to text for editing in a text processor. Access the Toolbox. Customize the appearance and functionality of the Director.
AvMac.book Page 9 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series 3 Click the buttons you want to display on the Director toolbar. If you want to display all buttons, click Select All. 4 When you have selected the buttons, click Apply. 5 Click OK to close the dialog box. Review the Toolbox The Toolbox allows you to choose and configure the HP OfficeJet device. ` To access the Toolbox, click the Tools button on the Director.
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AvMac.book Page 11 Friday, June 23, 2000 10:34 AM 4 Get help This section explains where you can find information about your unit. Where can I find help? For hardware and setup information: See the HP OfficeJet G Series Setup Poster. The Setup Poster is available in printed format in the box your unit came in. See Additional setup information in the HP OfficeJet G Series: Your Basic Guide for Macintosh and the HP OfficeJet G Series: OnScreen Guide.
AvMac.book Page 12 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Internet help If you have Internet access, you can get help from the HP Web site at: www.hp.com/go/all-in-one This Web site also provides user forums and answers to frequently asked questions.
AvMac.book Page 13 Friday, June 23, 2000 10:34 AM 5 Load paper or transparency film, or load originals Your unit is designed to print and copy onto a variety of transparency films and paper types, weights, and sizes. It is important, however, that you choose the right paper and make sure that it is not damaged. Your unit lets you place originals directly on the glass. With the fax model, you can also load them in the automatic document feeder (ADF).
AvMac.book Page 14 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Load the input tray with letter-, legal-, or A4-size paper For best results, adjust the paper settings each time you change paper types. For more information, see Set the paper type. 1 Pull out the bottom (input) tray, and slide the paper-width and -length adjusters to their outermost positions.
AvMac.book Page 15 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series 5 Push the input tray back in until it stops. 6 To prevent paper from possibly falling off the tray, pull out the output-tray extender. Review tips for loading specific types of paper The following sections provide guidelines for loading certain types of paper and film. For best results, adjust the paper settings each time you change paper types. For more information, see Set the paper type.
AvMac.book Page 16 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series HP Iron-On T-Shirt Transfers: Flatten the transfer sheet completely before using it; do not load curled sheets. (To prevent curling, keep transfer sheets sealed in the original package until just before using.) Manually feed one sheet at a time, with the unprinted side facing down (the blue stripe faces up).
AvMac.book Page 17 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Continuous (banner) paper (only works with printing) Continuous, banner paper is also known as computer or z-fold paper. Before loading banner paper, remove all other paper from the input tray, and then raise the output tray above the catch on the right side. Raise the output tray above the catch on the right side. If you use non-HP paper, use 20-lb. paper and fan the paper before loading it.
AvMac.book Page 18 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series If you are printing multiple envelopes, remove all paper from the input tray, and then slide a stack of envelopes into the tray, with the envelope flaps up and to the left (print-side down), until they stop. Adjust the left paper guide against the envelopes (be careful not to bend the envelopes). Make sure the envelopes fit within the tray (do not overload it).
AvMac.book Page 19 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Set the paper type After you have loaded paper or film in the unit, tell it what type of paper is loaded. Change this setting whenever you change the type of paper or film. The paper types you specify for copying are independent of the paper types you specify for printing. For more information, see Recommended paper-type settings for copying or Recommended paper-type settings for printing in the OnScreen Guide.
AvMac.book Page 20 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Load originals on the glass You can process any original by placing it on the glass. 1 Lift the lid, and make sure that the glass is clean. For more information, see Clean the glass in the OnScreen Guide. 2 Place the original face down on the glass with the top edge along the green border, and align the upper-right corner of your original with the top of the white arrow and the end of the green border.
AvMac.book Page 21 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Process letter- or A4-size originals exclusively If you are processing only letter or A4-size originals, follow these steps. 1 Lift the lid, and make sure that the glass is clean. For more information, see Clean the glass in the OnScreen Guide. 2 Close the lid. 3 Place your originals in the ADF with the printed side facing toward the back and with the top to the right (sideways).
AvMac.book Page 22 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series To use the ADF 1 Lift the lid, and make sure that the glass is clean. For more information, see Clean the glass in the OnScreen Guide. 2 Close the lid. 3 Place all originals in the legal-size tray with the printed side facing toward the back and with the top of the document pointing down. 4 Align the paper with the left side of the legal-size tray. Insert legal-size or mix of legal- and letter-size originals vertically.
AvMac.book Page 23 Friday, June 23, 2000 10:34 AM 6 Use the Workplace features The HP Workplace is a centralized application in which you can perform a variety of functions relating to your new HP OfficeJet.
AvMac.book Page 24 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Create a fax cover page You can use the HP Workplace to create a fax cover sheet. Once created, you can send the new cover page using the Send Fax application. To create a fax cover sheet 1 Click the New Cover Page icon. Alternatively, you can select New and then Cover Page from the Workplace File menu. An untitled document opens along with the HP Workplace Tools, Align, and Properties windows.
AvMac.book Page 25 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Create links HP Workplace allows you to set up links that associate an application with a particular icon. Links allow scanned images to be sent to sent to the associated application. To create a link 1 From the Edit menu, select Preferences. The Workplace Preferences dialog box appears with the General tab visible. 2 Click the Links tab. 3 Click New. The Create Link dialog box appears.
AvMac.book Page 26 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series 4 Select the type of application that the link you are creating will invoke and then click Next. The Create Link dialog box displays a choice of specific applications in the category you have chosen.
AvMac.book Page 27 Friday, June 23, 2000 10:34 AM 7 Use the print features Most print settings are automatically handled by the program you are printing from or by HPs ColorSmart technology. You only need to change the settings manually when you change print quality, print on specific types of paper or film, or use special features, such as two-sided printing. For comprehensive information, see the fully searchable OnScreen Guide.
AvMac.book Page 28 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series 2 From your programs File menu, select Print. A Print dialog box appears on your screen. 3 Make sure that the selected printer is HP OfficeJet Print. For more information, see Select a printer in the OnScreen Guide. If you need to change settings, select the appropriate setting option from the dropdown list box and set the options for your print job. 4 28 Click Print to begin your print job.
AvMac.book Page 29 Friday, June 23, 2000 10:34 AM 8 Use the scan features To use the scan features, your HP OfficeJet and Macintosh must be connected. Scanning is the process of converting text and pictures into an electronic format for your Macintosh, and then using the converted items for professional and personal projects. Professional uses: Scan text from an article you read, and bring it into your word processor so you can quote it in your report.
AvMac.book Page 30 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Begin a scan You can initiate a scan from your Macintosh or from your HP OfficeJet. The steps are different depending on whether your Macintosh and HP OfficeJet are directly connected or set up through a network and depending on whether you load the original in the ADF or place it on the glass. Use an HP OfficeJet that is connected directly to your Macintosh You can initiate a scan from your Macintosh or from your HP OfficeJet.
AvMac.book Page 31 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series 2 In the Director, click Scan. The Scan dialog box appears. 3 Click the appropriate button depending on how you loaded your original document: If you loaded your original in the ADF and want to scan all pages, go to the Send To drop-down list box and select the appropriate destination. In the Image Type area, select the image type, and then click Scan All.
AvMac.book Page 32 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series and drag to highlight the portion of the image to be sent to the selected destination. Click Send Now! In the Scan window, click Scan One Page if you want to continue scanning additional pages one at a time. If you used the glass, your HP OfficeJet scans the document and the scanned image appears in the Scan window.
AvMac.book Page 33 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series If you loaded your original in the ADF and want to scan all pages, go to the Send To list and select the appropriate destination. In the Image Type area, select the image type, and then click Scan All. Your HP OfficeJet scans the original and sends the output to the selected destination. If you loaded your original in the ADF and want to preview each page, select Scan One Page.
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AvMac.book Page 35 Friday, June 23, 2000 10:34 AM 9 Use the copy features Using your HP OfficeJet, you can: Produce high-quality color and black-and-white copies using a variety of paper types and sizes, including iron-on transfers. Enlarge or reduce the size of the copies you make from 25% to 400% of the copys original size. (Percentages may vary between models.) Make the copy lighter or darker, adjust the color intensity, and specify the quality of the copies you make.
AvMac.book Page 36 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series All copy settings selected on the front panel are reset two minutes after the unit completes the copy job unless you save the settings as the default settings. Settings that you set in the softwares Copy dialog box are reset immediately after you process the job. (Settings changed in the softwares Copy Settings dialog box remain in effect until you change them again.
AvMac.book Page 37 Friday, June 23, 2000 10:34 AM 10 Use the fax features Using your HP OfficeJet (fax model only), you can: NOTE Send and receive paper faxes, and send faxes from your Macintosh. Fax documents from the automatic document feeder (ADF) or from the glass. Send and receive color faxes. If you send a color fax and your HP OfficeJet determines that the recipient has a black-and-white fax unit, your HP OfficeJet will interrupt the send process and resend the fax in black and white.
AvMac.book Page 38 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Enable fax confirmation Your HP OfficeJet is set to print a report only if there is a problem with sending or receiving a fax. A confirmation message that indicates whether a fax was successfully sent appears briefly on the front-panel display after each fax. If you need printed confirmation that your faxes are successfully sent, follow these instructions before sending any faxes. To do this using the front panel 1 Press Menu.
AvMac.book Page 39 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series 3 Click the Fax tab. 4 In the Reporting and Error Correction area, select Send Fax Only from the Fax Call Report drop-down list box. 5 Click OK to apply your changes and close the dialog box. Send a fax Your HP OfficeJet lets you send a fax in a variety of configurations. These include: Send a paper fax (using the front panel or Macintosh). Send a paper fax with a Macintosh-generated cover page (using the Macintosh).
AvMac.book Page 40 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series 4 To enter a regular number, dial the fax number on the keypad. Enter all the numbers you would enter if you were dialing the number from a phone. To use an individual or group speed-dial code, press Speed Dial and enter the code. If it is one of the first 10 speed dials, you can also just press the corresponding button on the one-touch pad located on the left side of the front panel. Press Start Fax, Black or Color.
AvMac.book Page 41 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series 5 To include a cover page, select Cover Page from the drop-down list box. 6 Click the Include Cover Page checkbox and select the cover page template you want to use from the Cover Page Template drop-down list box. 7 Click Send Fax Now. Initiate the process from within a program You can fax directly from other software programs such as word processing or spreadsheet programs. 1 Select Chooser from the Apple menu.
AvMac.book Page 42 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Receive a fax Depending on how you set up your HP OfficeJet, you will either receive faxes automatically or manually. For more information, see Set the answer mode. Your HP OfficeJet is automatically set to print received faxes. If you receive a legal-size fax and your HP OfficeJet is not currently set to use legal-size paper, the unit automatically reduces the fax so that it fits on the paper that is loaded.
AvMac.book Page 43 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series 4 Select Fax Receive from the drop-down list box. 5 In the Answering Mode area, select Manual. 6 After you are finished, click OK. 7 When your HP OfficeJet rings, pick up the handset of a telephone that is on the same telephone line as your HP OfficeJet.
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AvMac.book Page 49 Friday, June 23, 2000 10:34 AM 12 Technical information For comprehensive information, see the fully searchable OnScreen Guide. To access the guide, go to the Director, click Tools, and choose View OnScreen Guide. Regulatory information The following sections describe product requirements from various regulatory agencies. Notice to users of the U.S. telephone network: FCC requirements This equipment complies with FCC rules, Part 68.
AvMac.book Page 50 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Regulatory notices The following sections are statements from various regulatory agencies. FCC statement The United States Federal Communications Commission (in 47 CFR 15.105) has specified that the following notice be brought to the attention of users of this product. Declaration of Conformity: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules.
AvMac.book Page 51 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series CAUTION Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. Notice: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface.
AvMac.book Page 52 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Notice to users of the German telephone network The HP OfficeJet G Series products (G85, G85xi, and G95) are designed to connect only to the analogue publicswitched telephone network (PSTN). Please connect the TAE N telephone connector plug, provided with the HP OfficeJet G Series, into the wall socket (TAE 6) code N.
AvMac.book Page 53 Friday, June 23, 2000 10:34 AM HP OfficeJet G Series Declaration of Conformity According to ISO/IEC Guide 22 and EN 45014 Manufacturers Name and Address: Hewlett-Packard Company, 16399 West Bernardo Drive, San Diego, CA 92127-1899, USA declares that the product Product Name: OfficeJet G55, G55xi, G85, G85xi, G95 Model Number(s): C67xxA, where x=34, 35, 36, 37, 38, 39, and 40 Product Options: None Note: See Declaration of Similarity for product descriptions.
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ENTER 6. Adv anced F ax Setup Menu ENTER Use Menu to display the menu options. Use arrows to move to the setting you want. Press ENTER to select the displayed setting. The asterisk (*) indicates the current setting. 7. Maintenance ENTER 5. Basic F ax Setup ENTER ENTER 4. Speed-Dial Setup 2. F ax Functions ENTER ENTER 1. Cop y Setup 3. Pr int Repor t ENTER HP OfficeJet Menu 1. Clean Print Cartridges 2. Align Print Cartridges 3. Restore Factory Defaults 4. Reprint Faxes in Memory 5.
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