hp officejet v series Your Basic Guide
©Copyright Hewlett-Packard Company 2001 All rights are reserved. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company. Publication number: C8413-90191 First edition: March 2001 Printed in U.S.A., Mexico, Germany, or Singapore Windows® and Windows NT® are U.S.-registered trademarks of Microsoft Corporation. Intel® and Pentium® are registered trademarks of Intel Corporation.
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1 You can perform many functions using either the front panel or the HP OfficeJet V Series software. The method you choose may depend on the function you need to perform, or it may depend on which is the most convenient. Even if you do not connect your HP OfficeJet to a PC (also called stand-alone use), you can use the front panel to process fax and copy jobs. You can change a wide variety of settings using the front-panel buttons and menu system.
HP OfficeJet V Series The following shows the right side of the front panel.
2 ! If you connect your HP OfficeJet to a PC, you can work from the front panel or from the HP OfficeJet V Series software on your Windows desktop. The software offers more features and ease of use. For comprehensive information, see the fully searchable Onscreen Guide. To access the guide, go to the Director, click Help, and choose Onscreen Guide. 6 The Director automatically appears on your PC after you load originals into the automatic document feeder (ADF).
HP OfficeJet V Series ' The status window is similar to the display included on the front panel of your HP OfficeJet. It describes the current state of your HP OfficeJet, and it is always available via right-clicking the status icon in the Windows status area (lower-right corner of the Windows taskbar).
3 # This section explains where you can find information about your unit. For comprehensive information, see the fully searchable Onscreen Guide. To access the guide, go to the Director, click Help, and choose Onscreen Guide. = ' > For hardware and setup information: • • See the HP OfficeJet V Series Setup Poster. The printed Setup Poster comes in the box with your unit.
HP OfficeJet V Series 6 Chapter 3—Get help
4 & ' ( ' ) Your unit is designed to print and copy onto a variety of transparency films and paper types, weights, and sizes. It is important, however, that you choose the right paper and make sure that it is not damaged. For comprehensive information, see the fully searchable Onscreen Guide. To access the guide, go to the Director, click Help, and choose Onscreen Guide.
HP OfficeJet V Series 8 4 Slide the paper-width and -length adjusters in until they stop at the edges of the paper, and be sure that the paper stack lies flat in the input tray and fits under the tab of the paper-length adjuster. 5 Push the input tray back in until it stops. 6 To prevent paper from possibly falling off the tray, fully extend the output-tray extender.
HP OfficeJet V Series ' ) The following table provides guidelines for loading certain types of paper and film. For best results, adjust the paper settings each time you change paper types and paper sizes. For more information, see “Set the paper type” and “Change the paper size.”. Paper Tips HP papers • HP Premium Inkjet Paper: Locate the gray arrow on the nonprinting side of the paper, and insert paper with the arrow side facing up.
HP OfficeJet V Series & ' @ 2 )A Your HP OfficeJet provides two methods for working with envelopes. Do not use shiny or embossed envelopes or envelopes that have clasps or windows. 10 • If you are printing one envelope, use the envelope slot. Slide the envelope into the envelope slot located on the right side toward the back of the output tray, with the envelope flap up and on the left, until it stops.
HP OfficeJet V Series Adjust the left paper guide against the envelopes (be careful not to bend the envelopes). Make sure the envelopes fit within the tray (do not overload it). Consult the help files in your word processing software for details on how to format text for printing on envelopes. After you have loaded paper or film in the unit, select the new paper type. Change this setting whenever you change the type of paper or film.
HP OfficeJet V Series • To do this for the current print job, open the document that you want to print. From the File menu, choose Print, Print Setup, or Page Setup. Make sure that the selected printer is hp officejet v series, and then click Properties, Options, Printer Setup, or Printer. The Setup tab appears. From the Paper Type list, choose the appropriate type, and then click OK. ! ) ? The unit lets you change the paper size for copying and faxing.
HP OfficeJet V Series 1 Place the original(s) in the ADF with the printed side facing toward the back and with the top of the document pointing down. 2 Adjust the document guides to fit your document. / ' B To avoid paper jams, remove papers from the output tray frequently. Output tray capacity is affected by the type of paper and the amount of ink you are using. For more information about output-tray capacity, see “Technical information.
HP OfficeJet V Series 14 Chapter 4—Load paper or transparency film, or load originals
5 Most print settings are automatically handled by the program you are printing from or by HP’s colorsmart technology. You only need to change the settings manually when you change print quality, print on specific types of paper or film, or use special features, such as two-sided printing. For comprehensive information, see the fully searchable Onscreen Guide. To access the guide, go to the Director, click Help, and choose Onscreen Guide.
HP OfficeJet V Series B C Follow these steps to start a print job from the software program that you used to create your document. 1 Load the input tray with the appropriate paper. For more information, see “Load paper or transparency film, or load originals.” 2 From your program’s File menu, select Print. A Print dialog box appears on your screen. 3 Make sure that the selected printer is hp officejet v series. For more information, see “Select a printer” in the Onscreen Guide.
6 To use the scan features, your HP OfficeJet and PC must be connected. Scanning is the process of converting text and pictures into an electronic format for your PC. You can then use the converted (scanned) items for professional and personal projects. • • Professional uses: Scan text from an article you read, and bring it into your word processor so you can quote it in your report. Include pictures of your product in your brochure.
HP OfficeJet V Series 9 ) You can initiate a scan from your PC or from your HP OfficeJet. Follow these steps to start a scan from your unit. 1 Load your original. For more information, see “Load originals.” 2 Choose one of the following: • • To send the scan to the HP Image Viewer (the default), press SCAN. To send the scan directly to a specific program, press SCAN, then press until the desired program appears.
HP OfficeJet V Series : When you initiate a scan from the software, your scanned image appears in the HP Image Viewer. After you have scanned an image and edited or adjusted it as needed, you can send the image to your destination or print it. You can also save the image in a file on your computer’s hard drive. To send the scan to a destination 1 In the HP Image Viewer, go to the Send To list, and select the appropriate destination. 2 Click Send Now.
HP OfficeJet V Series 20 Chapter 6—Use the scan features
7 Using your HP OfficeJet, you can: • • • Produce high-quality color and black-and-white copies using a variety of paper types and sizes, including iron-on transfers. Reduce or enlarge the size of the copies you make from 50% to 200% of the copy’s original size. (Percentages may vary between models.) Make the copy lighter or darker, select the number of copies, and specify the quality of the copies you make. For comprehensive information, see the fully searchable Onscreen Guide.
HP OfficeJet V Series D 2 You can make copies using the front panel of your unit or using your PC. All copy features are available using either method. All copy settings selected on the front panel are reset two minutes after the unit completes the copy job unless you save the settings as the default settings. Settings that you set in the software’s Copy dialog box are reset immediately after you process the job.
HP OfficeJet V Series 3 In the Director, click COPY. + & The Copy dialog box appears, with the Settings tab visible. 4 Change any applicable settings, such as reduction, enlargement, or special features. * * ./ + + & 5 Click Start Copy. : ) Use the Photo Fit to Page option to quickly copy a photo and automatically resize it to fit your chosen paper type.
HP OfficeJet V Series To do this using the front panel 1 Load your photo. For more information, see “Load originals.” 2 Press the Photo Fit to Page button. 3 Press 4 Press START, Black or Color. until the appropriate paper type appears, and then press Enter to select it. To do this using the PC 1 Load your photo. For more information, see “Load originals.” 2 In the Director, click COPY. The Copy dialog box appears, with the Settings tab visible.
8 - Using your HP OfficeJet, you can: • • Send and receive paper faxes, and send PC faxes. A PC fax is a file that you send from your PC. Send and receive color faxes. If you send a color fax and your HP OfficeJet determines that the recipient has a black-and-white fax unit, your HP OfficeJet will interrupt the send process and resend the fax in black and white. For comprehensive information, see the fully searchable Onscreen Guide.
HP OfficeJet V Series To do this using the front panel 1 Press Setup. 2 After 1:Print Report appears, press Enter. 3 Press until 6:Automatic Reports Setup appears, and then press Enter. 4 Press until Send Only appears, and then press Enter to select it. To do this using the PC 1 In the Director, click SETTINGS, and then choose Fax Settings. The Fax Settings dialog box appears, with the Reporting tab visible. 2 26 In the Automatic Report Printing list, choose After a Fax Send, and then click OK.
HP OfficeJet V Series ' Your HP OfficeJet lets you send a fax in a variety of configurations. These include: • • • • Send a paper fax (using the front panel or PC). Send a paper fax with a PC-generated cover page (using the PC). Send a PC file with or without a cover page (using the PC). Send a PC-generated cover page as a single-page fax (using the PC). - Follow these steps to use your HP OfficeJet to fax an item from the front panel.
HP OfficeJet V Series 1 Load your original. For more information, see “Load originals.” 2 In the Director, click FAX. + & : 3 In the Send Fax dialog box, enter the fax number (or select one from the address book or Recent Faxes list) and other recipient information. For more information, see “Save frequently used fax numbers.” 9 . : & : - .
HP OfficeJet V Series 4 Click Send Fax Now. - ) You can fax directly from other software programs such as word processing or spreadsheet programs. 1 Open the file that you want to fax. 2 From your program’s File menu, choose Print. 3 In the Print dialog box, select hp officejet v series fax as the printer, and then click OK.
HP OfficeJet V Series Your HP OfficeJet is automatically set to print received faxes (unless you have turned the auto-answer feature off). . If you receive a legal-size fax and your HP OfficeJet is not currently set to use legal-size paper, the unit automatically reduces the fax so that it fits on the paper that is loaded (unless you have disabled the automatic-reduction feature). For more information, see “Set automatic reduction” in the Onscreen Guide.
HP OfficeJet V Series To do this using the PC 1 In the Director, click SETTINGS, and then choose Fax Settings. The Fax Settings dialog box appears, with the Reporting tab visible. 2 Click the Answering tab. 3 In the Phone answering area, select Automatic. ! : . 4 In the Automatic Answering area, enter the Number of Rings to Answer. 5 If you are using the distinctive ring feature, select a distinctive ring from the Answer this Distinctive Ring Pattern list.
HP OfficeJet V Series 6 After you are finished, click OK. - Before manually receiving a fax to your HP OfficeJet, we recommend that you remove any originals from the ADF so that they are not accidentally processed. To prepare to receive a fax manually using the front panel 1 Verify that Auto Answer is turned off. The light next to Auto Answer is off when the feature is disabled. Press the Auto Answer button to turn it on or off.
HP OfficeJet V Series 3 In the Phone answering area, select Manual. ! : . 4 After you are finished, click OK. To receive a fax manually 1 When your HP OfficeJet rings, pick up the handset of a telephone that is on the same telephone line as your HP OfficeJet. 2 If you hear fax tones, press START, Black or Color, or, if you are receiving from an extension phone (on the same telephone line as your HP OfficeJet, but not connected directly to it), press 1 2 3 on your phone.
HP OfficeJet V Series 34 Chapter 8—Use the fax features
9 /'' This section provides assistance in resolving installation and configuration issues, setting fax-header information using the front panel, and adding and removing software. The standard installation instructions are provided in your Setup Poster. Retain the poster in case you need to refer to it at a later time. For comprehensive information, see the fully searchable Onscreen Guide. To access the guide, go to the Director, click Help, and choose Onscreen Guide.
HP OfficeJet V Series • • • • Verify that the cable is securely connected to your HP OfficeJet and directly connected to the applicable port of your PC. After the cable is connected properly, turn your HP OfficeJet off and then on again. Turn your HP OfficeJet off and then on again, and then restart your PC. Check that the front panel cover is installed correctly and that its edges are even with the sides of the unit. Also make sure that all the buttons can move freely.
HP OfficeJet V Series 4 Follow the software installation steps outlined in the Setup Poster that came with your HP OfficeJet. If the message appeared and you clicked Next or OK, do the following: 1 Press Esc to exit. 2 Turn off your HP OfficeJet. 3 Disconnect your HP OfficeJet 4 Follow the software installation steps exactly as outlined in the Setup Poster that came with your HP OfficeJet. If you accidentally completed the New Hardware Wizard, you will have to perform a forced uninstall.
HP OfficeJet V Series For more information, see “Set up for network printing using Windows sharing” in the Onscreen Guide. C - ) ) We recommend that you use the Fax Setup Wizard in the HP OfficeJet software to configure all your basic fax settings; however, you can also access these settings from the front panel. 38 In the U.S., regulations require that your name and number appear on every fax.
HP OfficeJet V Series 8 - The following list provides tips for entering text using the front-panel keypad. • Press the keypad numbers that correspond to the letters of a name. !1+ , • Press a button multiple times to see a letter first in uppercase and then in lowercase. 6D • • • • • ? ./ ? C 4 . .
HP OfficeJet V Series ! 2 ' Before using the fax features, verify that the connections are correctly established. 1 Press FAX, and then press START, Black or Color. 2 Listen for a dial tone. 3 If you do not hear a dial tone, check the connections. 4 Press Cancel to hang up. ' When you remove a program, you need to remove all files associated with that program, not just the files you see in a particular program folder.
10 1 2 ' This section explains the service information provided by hewlett-packard. For comprehensive information, see the fully searchable Onscreen Guide. To access the guide, go to the Director, click Help, and choose Onscreen Guide. If you are unable to find the answer you need in the printed or online documentation supplied with your product, you can contact one of the HP support services listed in the following pages. Some support services are available only in the U.S.
HP OfficeJet V Series 44 Chapter 10—Use Hewlett-Packard’s support services
11 3 For comprehensive information, see the fully searchable Onscreen Guide. To access the guide, go to the Director, click Help, and choose Onscreen Guide. • • • • Power consumption: 50W maximum Source (Input) Voltage: 100 to 240 VAC*, grounded Input Frequency: 50 to 60 Hz Current: 1A maximum * Figures are based on using the AC adapter that came with your unit (HP part number 0950-2880).
HP OfficeJet V Series This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. Contact your state's public utility commission, public service commission, or corporation commission for more information. This equipment includes automatic dialing capability. When programming and/or making test calls to emergency numbers: • Remain on the line and explain to the dispatcher the reason for the call.
HP OfficeJet V Series ! ' 2 The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user's satisfaction.
HP OfficeJet V Series # 2 The HP OfficeJet V Series products are designed to connect only to the analogue public-switched telephone network (PSTN). Please connect the TAE N telephone connector plug, provided with the HP OfficeJet V Series, into the wall socket (TAE 6) code N. The HP OfficeJet V Series products can be used as a single device and/or in combination (in serial connection) with other approved terminal equipment.
HP OfficeJet V Series 6 ! According to ISO/IEC Guide 22 and EN 45014 Manufacturer’s Name and Address: Hewlett-Packard Company, 16399 West Bernardo Drive, San Diego, CA 92127-1899, USA declares that the product HP All-in-One OfficeJet V Series (C8413A) Product Name: V30, V40, V40xi, V45 Model Number(s): C8414A, C8416A, C8417A, C8418A Product Options: None conforms to the following Product Specifications: Safety: IEC 60950:1991+A1+A2+A3+A4 / EN 60950:1992+A1+A2+A3+A4+A11 IEC 60825-
HP OfficeJet V Series 50 Chapter 11—Technical information
HP OfficeJet V Series ,QGH[ / add printer 37 programs 40 answer mode - Auto Answer 39 9 buttons - front-panel description 1 ! cancel a copy 24 cartridges - order 45 connection - unable to establish 37 copy from front panel 22 from PC 22 introduction 21 load originals 7 Photo Fit to Page 23 stop 24 customer support 41 6 destination send scan to 19 dial tone 40 Director copy from 22 fax from 27 introduction 3 scan from 18 document files - fax 29 receive manually 32 rings to answer 39 save numbers 33
HP OfficeJet V Series paper avoid jam 13 change default size for copy or fax 12 load 7 tips on loading 9 paper size - change for copy or fax 12 paper type - set 11 PC copy from 22 fax from 27 scan from 18 PC files - fax 29 phone numbers - support services 41 Photo Fit to Page 23 photos save 19 postcards 9 print introduction 15 load originals 7 scan 19 start 16 print cartridges - order 45 programs add and remove 40 fax from within 29 print from within 16 setup - additional information 35 software 36 add
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Visit the hp all-in-one information center. It’s everything you need to get the most value from your HP OfficeJet. • Technical Support • Supplies and Ordering Information • Project Tips • Ways to Enhance Your Product www.hp.com/go/all-in-one © 2000 Hewlett-Packard Company Printed in the U.S.A., Mexico, Germany, or Singapore. *C8413-90191* *C8413-90191* !,% "1.0 .
