HP ProtectTools - Windows Vista and Windows XP

3. Click the down arrow next to Sign and Encrypt, and then click Encrypt Document.
The Select Trusted Contacts dialog box opens.
4. Click the name of a Trusted Contact who will be able to open the document and view its contents.
NOTE: To select multiple Trusted Contact names, hold down the ctrl key and click the individual
names.
5. Click OK.
6. Authenticate using your chosen security logon method.
If you later decide to edit the document, follow the steps in Signing a Microsoft Office Document .
When the encryption is removed, you can edit the document. Follow the steps in this section to encrypt
the document again.
Removing the encryption from a Microsoft Office document
When you remove encryption from a Microsoft Office document, you and your Trusted Contacts are no
longer required to authenticate to open and view the contents of the document.
To remove encryption from a Microsoft Office document:
1. Open an encrypted Microsoft Word, Microsoft Excel, or Microsoft PowerPoint document.
2. Authenticate using your chosen security logon method.
3. Click the Home menu.
4. Click the down arrow next to Sign and Encrypt, and then click Remove Encryption.
Sending an encrypted Microsoft Office document
You may attach an encrypted Microsoft Office document to an e-mail message without signing or
encrypting the e-mail itself. To do this, create and send an e-mail with a signed or encrypted document
just as you normally would a regular e-mail with an attachment.
However, for optimum security, it is recommended that you encrypt the e-mail when attaching a signed
or encrypted Microsoft Office document.
To send a sealed e-mail with an attached signed and/or encrypted Microsoft Office document, follow
these steps:
1. In Microsoft Outlook, click New or Reply.
2. Type your e-mail message.
3. Attach the Microsoft Office document.
4. Refer to Sealing and sending an e-mail message for further instructions.
Viewing a signed Microsoft Office document
NOTE: You do not need to have a Privacy Manager Certificate in order to view a signed Microsoft
Office document.
When a signed Microsoft Office document is opened, a Signatures dialog box opens next to the
document, displaying the name of the user who signed the document and the date it was signed. You
can right-click the name to view additional details.
42 Chapter 4 Privacy Manager for HP ProtectTools (select models only)