HP Enterprise, HP Managed - Server-less Job Accounting (SJA) with Local Quotas (white paper)

Overview
HP’s version of Embedded Job Accounting is known as Server-less Job Accounting (SJA). This guide is
designed to walk you through the setup and basic use of Server-less Job Accounting and Quota.
What is it?
Server-less JA was designed for small businesses with fewer than 10 printers and is designed to only
provide simple statistics and quota functionality.
SJA provides the ability to track and report mono and color copied sides, mono and color printed sides,
scanned sides, and sent fax sides. By design, there is no interaction with WJA, JAM, HP Security Manager, HP
Roam, HP Smart App, HPAC, HPCR, Active Directory, proximity cards, or any other server-based solution.
SJA is only available to the Device Administrator and the Administrator account must have a password set to
see the configuration options.
SJA utilizes existing local device user account configurations to associate user accounts with User Access
Codes. Administrators can utilize generated user access codes or set unique access codes (NOTE: Access
codes can NOT be duplicated). Up to 2,000 local device users/accounts can be configured. Device User
Account information can be exported from, and imported to, other printers.
SJA can be configured with a local quota that can block guest printing, copying, and digital sending. SJA with
local quotas provides the ability to track and limit, allow or deny, users the ability print, copy, digital send, and
fax.
NOTE: Outgoing Fax is tracked per User Access Code provided at the front panel. To require a User Access
Code and block guest outgoing fax access, use printer permissions, and remove guest access to Fax.
What’s new
A new feature has been introduced with Future Smart v4.6.1 (Date Code 20180531). Administrators can
now apply Quotas to our Server-less Job Accounting feature. This feature also provides a unique way to
control Color Restriction that is not based on a Network or Application Name.
• v4.8.1 or newer (Recommended): Allows concurrent operations in certain user scenarios. Please talk
to your Technical Consultant to attain v4.8.1 (interim) or utilize v4.9 when available.
• v4.6.1 and newer: Server-less Job Accounting with Job Statistics and Local Quotas can be used to
restrict guest printing by denying print jobs sent without a User Access Code (i.e.).
• v4.5.1 to v4.6.0.1: Server-less Job Accounting with Job Statistics only will allow guest printing without
an access code. To ensure proper tracking of all print jobs, it is recommended to upgrade to v4.6.1 or
newer, or to set the print driver’s preferences with the User Access Code at the user’s workstation.
In addition, an updated version of the HP Universal Print Driver v6.6.5 has been introduced and is
recommended for use with SJA. It provides a more intuitive user experience and provides the option to
prompt for a User Access Code for each print job.
• UPD v6.6.5 and newer (Recommended): Job Accounting tab is available (disabled by default), will
prompt for a User Access Code for each print job. If used in tandem with Job Storage, the User
Access Code will NOT show as the Job Storage folder name, and the user experience is more
intuitive.
• UPD v6.5: The driver will allow for a Custom Name in Job Storage (entry point of User Access
Code) without the need to enable Job Storage.
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NOTE: * Any features described here are subject to change as new firmware is released and new features added.