HP Enterprise printers and scanners - Imaging and Printing Security Best Practices (white paper)

Appendix 1: Glossary of Terms and Acronyms
The following table lists terms and acronyms found in this checklist:
Term Description
ACL
Access Control List. The ACL restricts network access to the MFP by allowing
only those IP addresses or subnets that are listed in it.
Analog fax Analog fax is fax functions via telephone lines. The fax module is available in
most HP MFP bundles and it is covered in this checklist. MFPs are also capable of
sending fax via LAN fax or internet fax using additional solutions on the network.
LAN fax and Internet fax are not covered in this checklist.
Control Panel The control panel is the display and the buttons on the front of an MFP.
Digital sending
Digital sending is a function of the MFP that sends scanned documents to email
destinations or to network destinations. Faxing is also considered digital
sending, but it is separate from the network functions.
DSS
Digital Send Service. DSS is an HP solution to enhance MFP digital sending
functionality and security. For instance, it can encrypt the contents of digital
send jobs. It can be purchased and downloaded at hp.com. DSS is useful and
recommended, but it is not covered in this checklist.
EWS
Embedded Web Server. The EWS is a web page built into an MFP to provide
status and configuration settings. The EWS is accessible over network lines
using any Web browser connecting to the MFP network IP address.
Firmware
Firmware is the program that operates the MFP. It controls all functions of the
MFP. Firmware can be upgraded as new versions become available. New
firmware is available by searching for it by product at hp.com. This checklist
assumes that each MFP is upgraded with the latest firmware.
Formatter
The formatter is the main circuit board of the MFP. It is similar to the
motherboard of a PC. The formatter accommodates the MFP hard drive, the
Compact Flash cards, the Jetdirect card, the CPU, the analog fax accessory card,
and the DC Controller, which is the power supply for the MFP. The formatter also
accommodates accessories such as wireless cards.
Since the formatter is removable (using common tools), it includes the
capability to be locked using devices such as Kensington locks.
JDI
Jetdirect Inside. Many of the MFPs include internal Jetdirect hardware as
standard equipment. Other MFPs, such as HP Color LaserJet 9500 MFPs require
EIO Jetdirect cards for network connectivity.
Job Retention
Job Retention is the MFP capability of storing print jobs or fax jobs for printing
on demand at the control panel. PIN printing and PIN fax printing are functions
of Job Retention.
MFP
Multi-Functional Peripheral – An MFP is a device that includes multiple
capabilities such as print, copy, fax, and digital sending (email and send to
network folder).
PIN Personal Identification Number. A PIN in a numeric password. MFPs use PINs for
secure printing and secure fax printing. They can also use PINs for
authentication.
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