HUAWEI Box 500, Box 700, Box 900, Bar 500 V600R019C00 Operation Guide (Touch)
Contents About This Document User Interface and Wake-up Joining a Meeting Join a Scheduled Meeting Join a Meeting Using a Meeting ID Holding a Meeting Create a Meeting Call a Single Site Call Multiple Sites Place a Call from Recents Sharing Content Managing a Meeting Content Sharing Methods Preview Local Content Share Content with Remote Sites Use the AirPresence Key to Share Content Download and Install the AirPresence Mobile Client Use the AirPresenc
About This Document This guide explains how to use HUAWEI Touch to operate HUAWEI Box 500, Box 700, Box 900, and Bar 500 (endpoint for short). For further details, see the following documents: Product Description Application scenarios, interfaces, features, and technical specifications. Configuration Guide System settings, common parameter settings, and common troubleshooting methods. Maintenance Guide Web Help Routine maintenance and security maintenance.
User Interface and Wake-up About Wake-up Pairing code If the endpoint is in sleep mode, swipe on the Touch screen to wake the system up. Site number Power button Call The Touch starts up automatically after being powered on. Connect and share content More functions If the voice assistant has been enabled, you can also say "Hey Scotty" to wake the system up.
PART 01 Joining a Meeting Join a Scheduled Meeting Join a Meeting Using a Meeting ID
Join a Scheduled Meeting About Scheduled Meetings The ongoing or next scheduled meeting is displayed on the Touch home screen. Q: Why can't I see Next Meeting on the home screen? A: You don't have any ongoing or scheduled meeting. When time is due, you will be prompted to join the meeting. Tap Join.
Join a Meeting Using a Meeting ID 1 2 About Meeting IDs If you have a meeting ID, you can dial it to join a meeting. Q: Where do I get the password for my meeting? A: Ask the organizer of your meeting. Tap . Tap Call. 3 4 a a. Enter a meeting ID. b. Tap Call. b b a (Optional) Where necessary, enter a meeting's password. Tap More. a. Tap Secondary Dialpad. b. Enter the password followed by the pound key (#).
PART 02 Holding a Meeting Create a Meeting Call a Single Site Call Multiple Sites Place a Call from Recents
Create a Meeting 1 About Creating a Meeting 2 When you create a meeting, a meeting ID is generated. You can send this ID to participants to let them join the meeting by dialing this ID. After you create a meeting, you are the chair of the meeting. You can also invite sites. Tap . 3 After you create a meeting, you can notify participants of the meeting ID. Tap Create.
Call a Single Site 1 About Calling a Single Site 2 If a site name is displayed in the search result, you can tap to select it. On the Call screen, you can tap Contacts and call a site from the contact list. Tap . 3 Tap the text box. 4 Enter a keyword and select the site, or enter the site number or IP address. Tap Call.
Call Multiple Sites 1 Tap 2 When you call multiple sites, there is no chair password by default. You can set it on the Touch or web interface of the endpoint. Tap Contacts. Search for the sites to call or directly select the sites. . 3 About Calling Multiple Sites 4 (Optional) Tap Settings, set parameters such as the meeting password, and tap Done. Tap Call.
Place a Call from Recents 1 Tap 2 Recents is a list of calls you have recently placed, received, or missed. You can place a call from Recents. Tap Recents. . 3 Find the site you want to call and tap About Recents .
PART 03 Sharing Content Content Sharing Methods Preview Local Content Share Content with Remote Sites Use the AirPresence Key to Share Content Download and Install the AirPresence Mobile Client Use the AirPresence Mobile Client to Share Content Download and Install the AirPresence PC Client Use the AirPresence PC Client to Share Content
Content Sharing Methods About Sharing Content Select one content sharing method based on your needs. The content source can be connected in either of the following ways: Cable connection Use a cable to connect the video output port of the content source to the video input port of the endpoint. Selecting one content sharing method Cabled connection AirPresence Key AirPresence mobile client AirPresence PC client Wireless connection • Use the AirPresence Key. • Use the AirPresence mobile client.
Preview Local Content 1 Tap . About Previewing Local Content 2 Before previewing local content, ensure that the content source has been connected. • To preview the content using a cable connection, tap Preview. • To preview the content using a wireless connection, use the AirPresence Key or AirPresence. For details, see Use the AirPresence Key to Share Content, Use the AirPresence Mobile Client to Share Content, or Use the AirPresence PC Client to Share Content (Page 1 of 2).
About Content Sharing Share Content with Remote Sites 1 If you are in a meeting, you can share content with remote sites. Before sharing content, ensure that the content source has been connected. If the content source is not connected, the Share icon is unavailable. Tap Share to share content with remote sites. 2 Tap Share again to stop sharing the content.
About the AirPresence Key Use the AirPresence Key to Share Content 1 Plug the AirPresence Key into the USB port on the endpoint. Example: Box 700 2 When you pair an AirPresence Key with the endpoint of a later version, the AirPresence Key will be upgraded automatically. The upgrade takes about 1 to 3 minutes. After the upgrade is complete, they will be paired automatically. Share content.
Download and Install the AirPresence Mobile Client 1 2 About the AirPresence Mobile Client Before installing or using the AirPresence mobile client, ensure that the mobile device resides in the same wireless network as the endpoint and is reachable to the endpoint. A maximum of three mobile devices can be connected to the endpoint and can perform control operations. Tap . Tap Obtain AirPresence. 3 If multiple control operations take place on the mobile devices, the most recent one will take effect.
Use the AirPresence Mobile Client to Share Content Touch screen 1 Using AirPresence on an Android device, you can share PDF, PNG, JPG, and BMP files. AirPresence UI 2 Tap About Sharing Content Using AirPresence Using AirPresence on an iOS device, you can share PDF, DOC/DOCX, XLS/XLSX, PPT/PPTX, PNG, JPG, and BMP files. Size limit for each shared file: • Document: 30 MB • Image: 8 MB . Start AirPresence, scan the QR code, or enter the projection code. Tap Share and select a file you want to share.
Download and Install the AirPresence PC Client (Page 1 of 2) 1 2 About the AirPresence PC Client After AirPresence is installed on your PC, you can use AirPresence to share the PC desktop or documents on the PC. Before installing or using AirPresence on your PC, ensure that your PC resides in the same LAN as the endpoint and is reachable to the endpoint. Tap . Tap Install AirPresence. 4 3 View the IP address of the endpoint.
Download and Install the AirPresence PC Client (Page 2 of 2) 5 About the AirPresence PC Client Before using the AirPresence PC client to share content, right-click on the PC, choose Properties > Compatibility, and select Disable display scaling on high DPI settings. Click Download AirPresence Client to download AirPresence.exe to your PC. 6 Double-click instructed.
Use the AirPresence PC Client to Share Content (Page 1 of 2) 1 Connect to the endpoint in either of the following ways. Enter the projection code and click . 1. Enter the IP address of the endpoint and click . 2. Enter the projection code and click Connect.
Use the AirPresence PC Client to Share Content (Page 2 of 2) About Sharing Content 2 Size limit for each shared file: • Document: 30 MB • Image: 8 MB Share the desktop and stop sharing. Click Share. Click Stop or Disconnect to stop sharing.
PART 04 Managing a Meeting Available Operations for the Chair and Participants View the Participant List View a Site or Continuous Presence Change the Layout (Non-SVC Meeting) Set Continuous Presence (Non-SVC Meeting Only) Change the Layout (SVC Meeting - Presenter View) Change the Layout (SVC Meeting - PiP View) Change the Layout (SVC Meeting - Gallery View) Apply for Chair Control Invite Sites Broadcast a Site or Continuous Presence Enable Focus on Speaker Call an U
Available Operations for the Chair and Participants About the Chair Only multi-party meetings support chair control.
View the Participant List 1 Tap About Viewing the Participant List The chair and participants in a meeting can view the participant list. . 2 You can click the corresponding icon to control sites.
View a Site or Continuous Presence 1 2 About Viewing a Site or Continuous Presence If the chair does not broadcast a site or continuous presence, both the chair and participants can view any site or continuous presence. Tap . Tap next to continuous presence or a site. 3 Continuous presence is used to display the video of two or more sites on the same device simultaneously. The layout determines the number and positions of the sites displayed in continuous presence mode.
Change the Layout (Non-SVC Meeting) About the Layout 1 Layout modes depend on the number of sites in a meeting. Icons displayed on the layout screen depend on the endpoint's status. For example, Share is available only when the content source is connected. To view other sites in full screen, see View a Site or Continuous Presence. Tap . 2 a b a. Select a layout mode. b. Tap a layout pattern. The new layout pattern takes effect immediately.
Set Continuous Presence (Non-SVC Meeting Only) 1 2 About Setting Continuous Presence The chair can select a site to be viewed, set the continuous presence mode, and adjust the position of the site in continuous presence. For details about how to broadcast and view continuous presence, see View a Site or Continuous Presence. On the layout screen, tap Continuous Presence. Select a continuous presence mode. 4 3 Drag the site to your desired position. Tap Save or Broadcast.
Change the Layout (SVC Meeting - Presenter View) 1 2 About the Layout in an SVC Meeting The presenter view is used as the default layout in a Scalable Video Coding (SVC) meeting (also called a multistreaming meeting). Layout modes depend on the number of sites in a meeting. Tap 3 . Touch and hold a small pane and drag it to the large pane to view it in the large pane. The large pane is locked by default.
Change the Layout (SVC Meeting - PiP View) 1 2 About the Layout in an SVC Meeting Layout modes depend on the number of sites in a meeting. The large pane is locked by default. After the large pane is unlocked, the video of the participant speaking the loudest among multiple sites will be automatically displayed in the large pane. Tap PiP View. 3 1. Touch and hold the small pane and drag it to any of the four corners. 4 2.
Change the Layout (SVC Meeting - Gallery View) 1 2 About the Layout in an SVC Meeting Layout modes depend on the number of sites in a meeting. The gallery view is unavailable if a site is sharing content in a meeting. Tap Gallery View. 3 Tap Focus View to view the site in full screen. Tap a site.
Apply for Chair Control 1 About Applying for Chair Control 2 If there is no chair in a meeting, you can apply for chair control. A two-party meeting does not support the chair role. Tap Tap Request Chair > Request Chair. . 3 4 (Optional) Enter the chair password and tap Request Chair. Tap Release Chair to release chair control. If a chair password is set when a meeting is created, you need to enter the password when applying for chair control.
Invite Sites 1 About Inviting Sites 2 If a site needs to be added to a meeting, you can invite the site. Q: I can't see the video sent by a site that was added successfully. Why? A: The site is not connected. 1. View the participant list to check whether the site is connected. Tap 3 Tap Call. . Select one or more sites. 2. If the site is not connected, call it. For details, see Call an Unconnected Site.
Broadcast a Site or Continuous Presence 1 2 About Broadcasting a Site or Continuous Presence When the chair site broadcasts a site or continuous presence, all other sites have to view it. The chair site can choose to view other sites. The chair site can broadcast any site, including the chair site. Tap . Tap next to a site or continuous presence. 3 Tap Broadcast to broadcast the site. Tap Broadcast to broadcast the continuous presence.
Enable Focus on Speaker 1 About Focus on Speaker 2 The Focus on Speaker function applies to a discussion or debate. After the chair site enables this function: • Tap . 3 Tap Focus on Speaker. • If one or more participants speak at a volume higher than the threshold, the video of the participant speaking the loudest among multiple sites will be broadcast. If no participant speaks at a volume higher than the threshold, the original site is still broadcast.
Call an Unconnected Site 1 Tap About Calling an Unconnected Site Only the on-premises network scenario supports calling an unconnected site. . 2 Tap next to an unconnected site.
Disconnect a Site 1 About Disconnecting a Site 2 The chair site can disconnect a site that has joined a meeting. After the site is disconnected, the site automatically leaves the meeting. Tap . 3 Tap Hang Up. Tap next to a site. In the on-premises network scenario, the disconnected site is displayed in the participant list as unconnected. The chair site can call the site again. For details, see Call an Unconnected Site.
Mute One or All Sites 1 About Muting Sites The chair site can mute all sites or a specific site. If a site is muted, the site cannot be heard by other sites. Tap . 2 • Tap Mute All to mute the microphones of all sites except the chair site. • Tap next to a site to mute its microphone.
Delete a Site 1 Tap 3 Tap OK. . About Deleting a Site 2 The chair site can delete an unconnected site. After the site is deleted, it is not displayed in the participant list. Tap next to an unconnected site.
Extend a Meeting 1 Tap About Extending a Meeting You can extend a meeting. . 2 a b a. Scroll up or down to select the desired extension time. b. Tap OK.
Leave a Meeting About Ending or Leaving a Meeting The chair site can choose to leave a meeting or end it. 1 Leaving the meeting indicates that the chair site releases chair control and exits the meeting. If the meeting has not ended, you can tap Join in the next meeting pop-up box on the home screen to join the meeting again as a participant. 2 If the local site is a common site, tap OK to leave the meeting. Tap .
PART 05 Controlling a Camera Control the Local Camera (Box) Control the Local Camera (Bar 500) Control a Remote Camera Save/Switch Camera Presets
Control the Local Camera (Box) 1 2 About Controlling the Local Camera Tap arrow keys to pan or tilt the local camera. Tap to restore the camera to its initial position. Tap + to zoom in. Tap - to zoom out. Tap . Tap Camera. 3 Tap and to adjust the focal length. Tap for the camera to automatically adjust the focal length. Voice tracking is supported only when an endpoint is connected to the VPT300 intelligent camera.
Control the Local Camera (Bar 500) 1 2 About Controlling the Local Camera Tap arrow keys to pan or tilt the local camera. Tap to restore the camera to its initial position. Tap + to zoom in. Tap - to zoom out. Tap . Tap Camera. 3 4 b a a. Tap arrow keys, +, -, camera. , , and to adjust the b. You can also tap the switch to enable voice tracking. Tap the switch to disable voice tracking. Tap and to adjust the focal length.
Control a Remote Camera 1 About Controlling a Remote Camera 2 Tap arrow keys to pan or tilt a remote camera. Tap to restore the camera to its initial position. Tap + to zoom in. Tap - to zoom out. Tap Tap Camera. . 4 3 Tap and select Remote camera 1. Tap and to adjust the focal length. Tap for the camera to automatically adjust the focal length. You can only control a remote camera during a meeting. Tap arrow keys, +, -, , , and to adjust the camera.
Save/Switch Camera Presets 1 2 About Camera Presets Camera presets are camera positions you store ahead of time. Each camera preset stores the camera PTZ settings. You can easily control the camera in a meeting by switching between its presets. You can touch and hold an existing preset to replace it with a new one. Tap . 3 • Touch and hold a number box to save the current preset. • Tap a number box to switch to this preset. Tap Camera.
PART 06 Using the DualScreen Mode Enable the Dual-Screen Mode Switch Screen Content Clone Screen Content
Enable the Dual-Screen Mode 1 About Enabling the Dual-Screen Mode 2 Before enabling the dualscreen mode, ensure that the endpoint has been connected to two screens through cables. After you enable the dualscreen mode, the video and presentation are displayed on the two screens respectively. You can choose to switch or clone screen content. Tap More. 1. Tap Advanced Settings and then tap Input/Output. 2. Set Dual-Screen Mode to Enabled and save the settings.
Switch Screen Content 1 About Switching Screen Content 2 Tap More. 3 Tap to switch screen content. To switch screen content is to exchange the content displayed on both screens. For example, if the video is displayed on screen 1 and the presentation is displayed on screen 2, after you switch screen content, the presentation is displayed on screen 1 and the video is displayed on screen 2. Tap Dual-Screen Mode.
Clone Screen Content 1 About Cloning Screen Content 2 To clone a screen is to display the same content on both screens. The available modes are as follows: • Normal mode: The video and presentation are displayed on the two screens respectively. Tap More. 3 Select a screen mode. Tap Dual-Screen Mode. • Dual-screen video: The video is displayed on both screens. • Dual-screen presentation: The presentation is displayed on both screens.
PART 07 FAQs How Do I Use Facial Recognition Sign-in? How Do I Enable the Electronic Name Tag? How Do I Enable the Voice Assistant? What Should I Do If the Local Site Can't Be Heard by Remote Sites? How Do I Adjust the Speaker Volume at the Local Site? How Do I Unpair AirPresence or the AirPresence Key from an Endpoint?
How Do I Use Facial Recognition Sign-in? 1 2 Tap More. If facial recognition sign-in is enabled, the endpoint can collect statistics on the number of sign-in participants through facial recognition before and during a meeting. Tap Facial Recognition Sign-in. 3 Tap the switch next to Facial Recognition Sign-in to enable it. About Facial Recognition Sign-in Select a facial recognition sign-in mode. Three modes are available. The automatic mode is used by default.
How Do I Enable the Electronic Name Tag? 1 2 Tap More. 3 Tap the switch next to Electronic Name Tag to enable it. About the Electronic Name Tag If the electronic name tag is enabled, personal information such as the participant name is displayed on the screen. Tap Electronic Name Tag.
How Do I Enable the Voice Assistant? 1 2 Tap . About the Voice Assistant You can use your voice assistant to: • Place and cancel a call. • Create a meeting. • Join a meeting. • Extend a meeting. • Add a site. • View a site or continuous presence. • Share or stop sharing content. • Open the whiteboard. • Increase or decrease the volume. • Mute or unmute microphones. • Start intelligent diagnostics. Tap Voice Assistant. 3 4 Tap the switch next to Voice Assistant.
What Should I Do If the Local Site Can't Be Heard by Remote Sites? About the Local Microphone If the local microphone is muted, remote sites cannot hear the local site. Tap to unmute the local microphone.
How Do I Adjust the Speaker Volume at the Local Site? About Adjusting the Speaker Volume at the Local Site If you have enabled your voice assistant, you can say "Hey Scotty, increase the volume." Drag the volume slider.
How Do I Unpair AirPresence or the AirPresence Key from an Endpoint? 2 1 Tap . 3 Tap to delete the paired client. Tap Paring.
To learn more, visit the information center. Scan QR Code or Click Here The UI screenshots provided in this guide are for your reference only. Actual UIs may differ in appearance. Copyright © Huawei Technologies Co., Ltd. 2018. All rights reserved. Website: www.huawei.
