Version 1.1 Readiris 14 Windows User Guide 10/29/2012 I.R.I.S.
ReadirisTM 14 – User Guide Table of Contents Introducing Readiris .......................................................... 9 What's new in Readiris 14 ............................................... 10 Legal Notices................................................................... 15 Section 1: Installation and Activation .................................... 17 System Requirements ...................................................... 17 Installing Readiris...............................................
Table of Contents Saving the processing settings ............................................................ 41 Loading settings: ................................................................................. 41 Restoring factory settings: .................................................................. 41 Using the Wizard ............................................................. 42 Using the SmartTasks ......................................................
ReadirisTM 14 – User Guide Opening options .................................................................................. 74 Other ways of opening image files ..................................................... 76 Processing Batches of Image Files .................................. 76 Section 7: Adjusting the Image Quality .................................. 79 Section 8: Editing the Recognition Zones ............................... 85 Introduction.....................................................
Table of Contents Compressing PDF documents ....................................... 126 Password-protecting PDF Documents ........................... 128 Digitally Signing PDF Documents ................................ 130 Selecting the XPS Options ............................................ 131 The XPS Options .............................................................................. 133 Compressing XPS Documents ...................................... 134 Section 10: Sending Documents to the Cloud..
ReadirisTM 14 – User Guide How to recognize forms ................................................ 158 How to process low-resolution images .......................... 159 Index ..................................................................................
ReadirisTM 14 – User Guide RI_14_dgi_29102012-07 Welcome to the Readiris documentation. The aim of this documentation is to help you get up to speed with using Readiris. It covers Readiris' installation and setup, the basic processing steps and the application's commands and working areas. At the end of the documentation you find an How to section in which particular questions are addressed. The procedures described in this documentation are based on the Windows 7 operating system.
Introducing Readiris Corporate you can also send documents to Microsoft SharePoint, Therefore, IRISNext and FTP web sites. Readiris recognizes documents in 137 languages. All American and European languages, including the Central-European, Baltic and Cyrillic languages as well as Greek and Turkish are supported. Readiris also recognizes Arabic, Farsi and Hebrew, as well as four Asian languages: Japanese, Simplified and Traditional Chinese and Korean.
ReadirisTM 14 – User Guide Brand-new Interface If you ever used a previous version of Readiris you'll notice immediately that the interface of Readiris 14 looks completely different. The menus and toolbars have been replaced by a Ribbon. The Ribbon contains all the commands you need to process documents and to complete your OCR tasks. Commands are classified per group. Groups, in turn, are collected under tabs.
Introducing Readiris New iHQC Engine The new iHQC engine used in Readiris 14 is now compatible with the Preview application on Apple iOS and Mac OS 10.7. Multi-thread Processing Readiris uses Multi-thread Processing if your computer is equipped with a multi-core processor. Thanks to Readiris' multi-threading architecture, the processing speed has been drastically improved.
ReadirisTM 14 – User Guide Output Formats .DOCX and .XLSX The new standard Microsoft Word format .docx and the new standard Microsoft Excel format .xlsx are now supported as output format by Readiris. Export to the Cloud The documents you process with Readiris can be sent to several Cloud applications. Readiris Pro sends documents to the Cloud applications Evernote, Dropbox GoogleDocs and box.
ReadirisTM 14 – User Guide LEGAL NOTICES Copyrights Copyrights © 1987-2012 I.R.I.S. All Rights Reserved. I.R.I.S. owns the copyrights to the Readiris software, to the online help system and to this publication. The information contained in this document is the property of I.R.I.S. Its content is subject to change without notice and does not represent a commitment on the part of I.R.I.S.
Legal Notices All other products mentioned in this documentation are trademarks or registered trademarks of their respective owners. Patents iHQC patent-protected. US Patent No. 8,068,684.
ReadirisTM 14 – User Guide SECTION 1: INSTALLATION AND ACTIVATION SYSTEM REQUIREMENTS The minimum system requirements to install and run Readiris are: A 1GHz CPU or higher. A Multi-Core processor is recommended. Note: when your computer is equipped with a multi-core processor, Readiris uses the multiple cores to achieve faster processing. 1 GB RAM. 2 GB RAM is recommended. 200 MB free hard disk space. 1 GB free hard disk space is recommended.
Section 1: Installation and Activation To install Readiris: Insert the Readiris CD-ROM in the CD-ROM drive of your computer. When the AutoRun window appears, click Readiris to start the Installation Wizard. In case the AutoRun window does not appear (this depends on your Windows settings): o Go to Computer > CD-ROM Drive. o Double-click the CD-ROM Drive icon, and then doubleclick setup.exe to start the Installation Wizard. Select the installation language and click OK.
ReadirisTM 14 – User Guide ACTIVATING READIRIS Once you have installed Readiris you need to activate it. Unactivated copies of Readiris are only available for use for 10 days. To activate Readiris: Double-click the Readiris shortcut on the Desktop to start. You are prompted to activate Readiris. Click Yes to do so. Note that an internet connection is required to activate Readiris. Enter the activation code you find on the label inside the DVD box.
Section 1: Installation and Activation SOFTWARE REGISTRATION Once you've activated your software you can also register it. Registering is required to get Technical Support. It also offers other benefits, such as free updates, free trial downloads, video tutorials, discount on new products, and so on. To register Readiris: Click the Readiris button in the top left corner of the interface, then click Readiris Registration. Fill in the Registration form and click Register now.
ReadirisTM 14 – User Guide CHECK FOR UPDATES When you register your copy of Readiris you are entitled to free software updates. To check if updates are available: Click the Readiris button in the top left corner of the interface. Then click Check for updates. Note: Readiris automatically checks for updates every 30 days.
Section 1: Installation and Activation UNINSTALLING READIRIS Should you want to remove Readiris from your computer, follow the procedure below. To uninstall the application: Close Readiris. From the Windows Start menu, go to the Control Panel. Click Programs and Features. Then select Readiris from the list and click Uninstall.
ReadirisTM 14 – User Guide TECHNICAL SUPPORT If you register your copy of Readiris you are entitled to free technical support. In the Technical Support section of our website www.irislink.com/support. you can find F.A.Q.'s (frequently asked questions), Video Tutorials, and much more information to solve common issues. If you still can't find an answer to your question, click Technical Support Contact and fill in the Web Contact Form.
ReadirisTM 14 – User Guide SECTION 2: GETTING STARTED USING READIRIS FOR THE FIRST TIME To run Readiris: Double-click the Readiris icon on the Desktop. Or start Readiris from the Windows Programs list: Click Start > All Programs > IRIS > Readiris.
Section 2: Getting Started EXPLORING THE INTERFACE The new Readiris interface looks as follows: The interface consists of the following components and panels: 1. Ribbon The Ribbon is by far the most important tool in Readiris. It contains all the commands you need to process your documents. The commands are classified per group. Groups, in turn, are collected under tabs. The numbers on the ribbon indicate the order of the steps you should take. 1. Scan a document, or open an image From File. 2.
ReadirisTM 14 – User Guide Tip: point the cursor to the different commands to display their tooltip. The tooltips describe what each command does. 2. Pages panel Each page you scan or open in Readiris has its thumbnail displayed in the Pages panel. The pages are processed topdown. To change the order of the pages, you drag a page from one location to another. You can also move pages up and down, or delete them by right-clicking them and selecting the corresponding action. 3.
Section 2: Getting Started Note: the more cores you computer is equipped with, the greater the processing speed will be. 4. Properties panel The Properties panel displays the properties information of each page, such as the scan time, OCR time, the scan resolution, etc. 5. SmartTasks / Scanned image When no images have been scanned or opened in Readiris, the SmartTask dashboard is displayed. The SmartTasks allow you to do the most common scanning and conversion tasks in Readiris.
ReadirisTM 14 – User Guide When a document is scanned or opened into Readiris, its image is displayed. The different recognition zones are displayed. To learn how to modify the recognition zones, see the topic Editing the Recognition Zones.
Section 2: Getting Started Note that the appearance of the components and panels described above can be customized to your liking. CUSTOMIZING THE INTERFACE The interface can be customized in several ways: Note that the Pages panel cannot me hidden or moved around. Autohiding the panels The panels can be auto-hidden to save space in the Readiris interface. Click the Auto-hide icon on a panel to hide it. When a panel is hidden, its name appears vertically in the left or right sidebar.
ReadirisTM 14 – User Guide Click the View menu. Clear the check boxes of the panels you want to hide. Moving the panels around The panels do not have fixed positions. They can be placed anywhere inside the Readiris interface. To move a panel: Double-click its title bar. The panel appears in a reduced version in the middle of the interface. Now you can drag it to a different position, and expand it.
Section 2: Getting Started To restore a panel to its initial position, double-click its title bar again. Minimizing the Ribbon The ribbon can be minimized to save space in the Readiris interface. To minimize the ribbon, right-click inside the ribbon, then click Minimize.
ReadirisTM 14 – User Guide The ribbon will then look as follows: Click a tab to display its options. CHANGING THE USER INTERFACE LANGUAGE Readiris opens in English by default. If you want to change the interface language: Click the Readiris button in the top left corner, then click Interface Language. In the Language window that opens, select the language of your choice, then click OK.
Section 2: Getting Started Note: If you selected an incorrect language by mistake, click Ctrl+U inside Readiris. The Language dialog box opens and you can select another language from the list. CONFIGURING YOUR SCANNER In order to scan documents in Readiris, your scanner must be configured correctly. Before you configure the scanner in Readiris: 1. Make sure your scanner is connected to your computer, and switched on. Note: the scanner should be physically connected to your computer with a USB cable.
ReadirisTM 14 – User Guide find out which platforms are supported. If necessary, contact your scanner manufacturer. Configuration Click the down arrow beneath Scan in the ribbon. Then click Settings. When you do this for the first time, the Scanner Model list appears automatically. In this list you select your scanner profile. The scanner profiles allow you to access features specific to your scanner. For example, duplex scanning.
Section 2: Getting Started Select when you are using a duplex scanner, which scans both the front and backside of a page. Once you've selected a scanner model, you must configure you scanner driver. Click Configure to select your scanner driver. If you do not see your scanner listed in the Select Source window, then your scanner driver has not been installed properly. Re-install your scanner driver before trying to configure it in Readiris.
ReadirisTM 14 – User Guide SECTION 3: BASIC DOCUMENT PROCESSING BASIC DOCUMENT PROCESSING Processing documents with Readiris is fairly straightforward when using a basic configuration. In this topic we discuss which steps to take when doing such a basic configuration. For detailed information about the all the configuration steps, see sections 4 to 10. Before you begin: 1. Select the Main document language on the Languages tab.
Section 3: Basic Document Processing Page Analysis is selected by default. This option divides your documents into recognition zones. Without recognition zones, Readiris cannot process your documents. If you choose to disable this function, you will need to draw recognition zones manually on your documents. Readiris can deskew (straighten) and rotate the documents you open. Processing documents Step 1: Scan or Open your documents Click Scan to scan paper documents with your scanner.
ReadirisTM 14 – User Guide Step 2: Select the Output Format and Destination Click the Output Format list. Then select the required Output Format from the list. You can, for instance, save your documents as Word documents to do text editing, or save them as PDF documents for storage purposes. For detailed information about the different output formats and the different formatting options, see the sections Saving Documents and Selecting the Formatting Options.
Section 3: Basic Document Processing In the second list, you select the Destination of your documents: o Select Save as File to save the documents locally to your computer or portable storage device. o Select E-mail to send the documents by e-mail. o Or select a Cloud application to send your documents to the Cloud. Note that the connection to the Cloud applications must be configured correctly to be able to export. See the section Sending Documents to the Cloud to learn how to do so.
ReadirisTM 14 – User Guide Another way to get quick results with Readiris, is using the SmartTasks. They contain pre-configured commands and allow you to process documents in just a few clicks. See the section Using the SmartTasks for more information. Saving the processing settings Note that Readiris saves the processing settings automatically when closing the application. Next time you start Readiris it applies the same settings.
Section 3: Basic Document Processing USING THE WIZARD The Wizard guides you step by step through the configuration process. Once you've gone through the steps, click Go to start the automatic Readiris process. To start the Wizard: Click the Readiris button, then click Wizard. Steps of the Wizard Step 1: Select the image source You can use your scanner to scan documents, or open image files you already have on your computer. During this first step you can also apply rotation options.
ReadirisTM 14 – User Guide Step 2: Select your scanner (Note: if you selected image files in the previous step, proceed to Step 3) If you already configured your scanner, your scanner model is displayed here. If it is not, the Scanner Model list is displayed. Select your exact same Scanner Model, then click Configure to configure the driver. For more information on how to configure the scanner, see Configuring your scanner.
Section 3: Basic Document Processing Step 3: Select the Document Language of your documents. The default document language is set to the language you selected during installation. Click Change to select a different language. Note: selecting the correct language is extremely important in order to obtain good recognition results. Figure Step 3 Step 4: Select the Output Format and (Cloud) Destination. Your documents are saved as Microsoft Word files by default.
ReadirisTM 14 – User Guide When you are done selecting the settings, click Next and then click Go to start processing documents. USING THE SMARTTASKS The SmartTask dashboard is one of the fastest ways to use Readiris. It contains pre-configured commands that allow you to scan, process and send your documents in just a few mouse clicks. If your scanner is configured correctly in Readiris, you can just click one of the SmartTasks to start processing documents, using the default settings.
Section 3: Basic Document Processing Once you are done configuring your SmartTask, click it to start processing your documents. If you selected Scanner, Readiris starts scanning your documents. If you selected Image files, a window opens in which you can select your images files. When Readiris has finished processing your documents, the Output File window opens. Name your output file and select where you want to store it.
ReadirisTM 14 – User Guide When you are using the Send to e-mail SmartTask, your default email software will open. When you are using the Send to Cloud SmartTask, your documents are sent to the configured Cloud application. For information on how to use the SmartTask Document separation, see the section How to Separate Document Batches.
ReadirisTM 14 – User Guide SECTION 4: SELECTING THE CONFIGURATION OPTIONS CONFIGURATION OPTIONS Before you scan or open any documents in Readiris you can set a number of Configuration options. These options help to improve the recognition results and are carried out during the scanning/opening of documents. The Configuration options are located in the Configuration group. Rotation options Readiris can rotate your documents 90° to the right, 180° and 90° to the left.
Section 4: Selecting the Configuration Options Note: make sure your documents are facing the right direction meaning the text is facing the scanning surface. Otherwise Readiris will not be able to rotate them. Page Deskewing Select this option when you need to straighten documents that were scanned crookedly. Page Analysis This option is activated by default. It splits up each page in recognition zones. Readiris analyzes the entire page and indicates which zones contain text, images and tables.
ReadirisTM 14 – User Guide Next steps When you are done selecting the options, click Scan to scan your documents, or click From File to open existing files. Click the thumbnails in the Pages panel and check if the options have been correctly applied. Should not be the case, know that you can modify them manually via the Page tab on the ribbon.
Section 4: Selecting the Configuration Options Modifying the page configuration options If the page configuration options you selected do not generate the results you were hoping for, you can change them manually after scanning/opening your documents. To modify the options: In the Pages panel, select the page that needs to be changed. Then click the Page tab. Here you can re-apply the deskewing and rotation options. Use the arrows in the Organize group to switch to other pages.
ReadirisTM 14 – User Guide SECTION 5: SELECTING THE RECOGNITION OPTIONS RECOGNITION OPTIONS Readiris converts scanned images, image files and PDF files into editable text documents and text-searchable PDF documents. In order for Readiris to recognize the text in your images, you need to activate the correct recognition options. Tip: it is recommended to set the document recognition options before you scan or open any documents in Readiris.
Section 5: Selecting the Recognition Options selecting the correct recognition language. The recognition language is set to the language you selected during installation. To select a different language: Click the down arrow right of the Main list and select the language of your choice. Other Recognition Options (Readiris Pro + Corporate) Recognizing numeric documents When you are processing documents that only contain numbers and almost or no text, then it is recommended to select the Numeric option.
ReadirisTM 14 – User Guide Recognizing Western words in Cyrillic and Slavic languages and in Greek When you are processing Cyrillic, Slavic or Greek documents that also contain "Western" words written in the Latin alphabet - such as proper nouns, then it is recommended to select one of the available Language pairs. Language pairs are always combined with the English language and are available for Russian, Byelorussian, Ukrainian, Serbian, Macedonian, Bulgarian and Greek.
Section 5: Selecting the Recognition Options To access the Speed vs. Accuracy option: Click the expansion arrow in the Languages group. Move the slider to Speed for faster processing. Or move the slider to Accuracy for better recognition results.
ReadirisTM 14 – User Guide Recognizing Arabic Documents When recognizing Arabic documents in Readiris Corporate, you can choose which recognition engine to use: omnifont or multifont. By default, Readiris uses the omnifont engine, which recognizes all fonts. To obtain the best recognition results it is recommended to use the multifont engine. This way, you can select the fonts used in your documents. Click the expansion arrow on the Languages group. Then select Arabic from the Main language list.
Section 5: Selecting the Recognition Options Tip: should the recognition results be unsatisfactory, even though you selected the correct recognition options, then the image quality of your documents is probably insufficient. See the section Adjusting the Image Quality to solve this problem. ADVANCED RECOGNITION OPTIONS Next to the document language, other document characteristics such as the Font type and Character pitch play an important role in the processing of documents.
ReadirisTM 14 – User Guide Font type Readiris distinguishes between "regular" and dot matrix printed documents. Dot matrix printers are printers that create documents with text made up of isolated, separate dots. Special segmentation and recognition techniques are required to recognize dot matrix documents and need to be activated. To select the font type: Click the Readiris button, and then click Advanced Settings. Click the tab Font type. The font type is set to Automatic by default.
Section 5: Selecting the Recognition Options Click the tab Font type. The character pitch is set to Automatic by default. Click Fixed if all characters of the font have the same width. This is often the case in old typewriter documents. Click Proportional if the characters of the font have a different width. Virtually all fonts in newspapers, magazines and books are proportional. Important: these document characteristics do not apply to Asian, Hebrew or Arabic documents.
ReadirisTM 14 – User Guide SECTION 6: SCANNING AND OPENING DOCUMENTS SCANNING DOCUMENTS Before you begin: make sure your scanner is connected to your computer and configured correctly. If necessary, see the topic Configuring your scanner. Readiris is Twain compliant. It supports almost any flatbed and sheet-fed scanner, all-in-one device, digital camera and scanner currently available. See the topic Selecting the Scanner Settings for detailed information on the available scanner settings in Readiris.
Section 6: Scanning and Opening Documents The Scanner window is displayed. Below you find an overview of all available scanner settings. Scanner model Click Scanner Model to select your scanner profile from the list. The scanner profile allows you to access features specific to your scanner. For example, duplex scanning (ADF). Settings that are unavailable for your scanner are not displayed or greyed out.
ReadirisTM 14 – User Guide If you do not find your exact scanner in the list, do not select a similar profile. Instead, select a universal Twain profile. Different Twain profiles are available: Select when you are using a regular, flatbed scanner. Select (User interface) if you want to use your scanner user interface to scan documents instead of Readiris.
Section 6: Scanning and Opening Documents Contrast When scanning low-quality documents, adjusting the Contrast level is sometimes required to obtain an optimal scan result. Move the Contrast slider to the right to increase the contrast between the background and the text. Move it to the left to reduce the contrast. Note: when the option Auto-exposure is selected, the Contrast slider is unavailable. The contrast settings are then adjusted automatically.
ReadirisTM 14 – User Guide Optimize resolution for OCR This option adjusts the resolution of images that were scanned with too much detail (over 600 dpi). When this option is activated Readiris reduces the resolution to a suitable level. Note that this option doesn't increase the resolution of images scanned with too little detail. Scan another page after This option is useful when you are scanning multiple pages on a flatbed scanner.
Section 6: Scanning and Opening Documents Color mode Readiris can scan documents in color, black-and-white and grayscale. Note that grayscale and color images return the best OCR results. Landscape Select the Landscape option when scanning landscape-oriented documents instead of portrait-oriented documents. When this option is selected, Readiris displays your documents as landscape-oriented documents in the interface. Auto-exposure With some scanners the Auto-exposure option is selected by default.
ReadirisTM 14 – User Guide ADF ADF stands for Automatic Document Feeder. This option is available when your scanner is equipped with an automatic document feeder. Select this option when you want to scan stacks of documents all at once. Invert Sometimes Twain scanners display white text on a black background when scanning documents in black-and-white. To reverse the color of text/background on your documents, select the Invert option.
Section 6: Scanning and Opening Documents Duplex When using a duplex scanner - a scanner that can scan both the front and the back side of documents - the Duplex scanning option is available. Select this option to have Readiris scan the front and back side of documents. Fast Binarization (Readiris Corporate only) When you are using a high-speed scanner it is recommended to activate Fast Binarization. This option increases the processing speed considerably.
ReadirisTM 14 – User Guide Google Docs, using different credentials (user name and password) and settings (output folder, etc.). Important notes: When using a Readiris Watched Folder, it is not possible to use Readiris as scanning application at the same time. Watched Folders can either use the Default settings - being the settings you configured in Readiris - or Specific settings.
Section 6: Scanning and Opening Documents In case you want to apply the current Readiris configuration to the Watched Folder, keep the option Default settings selected. Note that the option Select Output text folder is only available when the output is set to Save as File in the current Readiris configuration. The option Select output format is only available when using Specific settings.
ReadirisTM 14 – User Guide Note: when the Process subfolders feature is activated, it is not possible to use a subfolder of an existing watched folder as watched folder in a new watched folder configuration. Example: in Configuration 1 you select Process subfolders and you use C:\Input as Watched Folder. C:\Input has a subfolder called Batch1. In that case C:\Input\Batch1 cannot be used as Watched Folder in Configuration 2.
Section 6: Scanning and Opening Documents To add documents to the Watched Folder while it is being monitored by Readiris: Scan documents using your scanner's interface, or Move existing image files to the Watched Folder. OPENING IMAGE FILES Besides scanning documents, you can also open image files and PDF files with Readiris. Important note: Readiris Pro can open multipage image files of up to 50 pages. It is not possible to open more than 50 pages inside a single Readiris project.
ReadirisTM 14 – User Guide Readiris supports the following image file formats. Image File Format File Extension Adobe PDF *.pdf DCX fax *.dcx DjVu images *.djv, *.djvu JPEG images *.jpg, *.jpeg JPEG 2000 images *.j2c, *.j2k, *.jp2 Portable Network Graphics *.png (Compressed and multipage) TIFF images uncompressed and LZW, PackBits, Group 3, Group 4 and JPEG compressed *.tif, *.tiff Windows bitmap *.bmp ZSoft Paintbrush images *.
Section 6: Scanning and Opening Documents Note: If your image file has been scanned in a low or unknown resolution, Readiris displays the following warning: Click Open anyway to continue with your image. Tip: click the Help button for pointers on how to obtain the best possible results with low-resolution images.
ReadirisTM 14 – User Guide Load PDF documents in color This option does exactly what it says: it opens PDF documents in color. Deactivate his option if you want to open PDF documents in blackand-white, to speed up the opening process. Smoothen color images This option is selected by default. It improves the appearance of color and grayscale images in your documents. Note: with some scanners, image smoothening is required to recognize color and grayscale images successfully.
Section 6: Scanning and Opening Documents Select All pages to open the entire document (up to 50 pages in Readiris Pro). Or select Pages and indicate the page range. Other ways of opening image files Besides the From File button you can also open image files by dragging them to the Readiris interface. PROCESSING BATCHES OF IMAGE FILES (This section applies to Readiris Corporate only) When you are processing entire batches of image files, you can use Readiris' Batch OCR folder.
ReadirisTM 14 – User Guide Then browse for the output folder, where your processed documents will be stored. Then select the processing options: o Process subfolders processes any underlying folders of the input folder. o Overwrite output files overwrites any existing output files with the same name in the output folder. o Delete scans after recognition deletes your original input images once they have been processed.
ReadirisTM 14 – User Guide SECTION 7: ADJUSTING THE IMAGE QUALITY The recognition results depend a great deal on the image quality of your documents. If you're scanning very low-quality documents, Readiris will not be able to recognize them properly. The reason for this is that Readiris works by converting pictures of text characters into actual text characters. If your documents are too dark, the characters fade into one another and create black spots.
Section 7: Adjusting the Image Quality To improve the recognition results: Check the Scanner Settings and make sure your documents have been scanned in a resolution of 300 dpi and in grayscale. See the section Selecting the Scanner Settings if necessary. If that's not the case, re-scan your documents using these settings. Then access the Image Adjustment options: Click the View tab. Clear the option Display Document in Color. Then click Size > 100 %.
ReadirisTM 14 – User Guide Smoothen color image This option is selected by default. It smoothens out differences in intensity, creating a greater contrast between the text and the background. Sometimes smoothening is the only way to separate text from a colored background.
Section 7: Adjusting the Image Quality Brightness Move the slider to increase or decrease the brightness of your documents. Example 1: image is too dark The image below is too dark and results in a plain black image. There is no text to be recognized. In this case you need to brighten the image in order for the text to be displayed. Example 2: image is too bright The image below is too light and results in broken text characters. The text is hardy legible.
ReadirisTM 14 – User Guide In this case you need to darken the image to obtain satisfactory results. Contrast Move the slider to increase or decrease the contrast between the text and the background. Example The image below results in broken text characters. In this case you need to increase the contrast to obtain satisfactory results. Despeckle Sometimes documents contain a lot of "noise" - little black spots that occur when scanning low-quality documents or using bad scanner settings.
Section 7: Adjusting the Image Quality To remove these little black spots, use the Despeckle slider. The more you move it to the right, the larger the spots that will be removed. When you are done adjusting the image quality: Click Apply to preview the results. If the results are satisfactory, click OK. If not, change the settings again.
ReadirisTM 14 – User Guide SECTION 8: EDITING THE RECOGNITION ZONES Introduction When you scan a document or open an image file in Readiris, each page is divided automatically into recognition zones. Readiris uses these zones to determine how each part of your documents must be converted. If your document does not contain any zones, it cannot be recognized. In Readiris Pro there are 3 kinds of recognition zones. You have text zones, image zones and table zones.
Section 8: Editing the Recognition Zones *Note: when processing Arabic documents, the numbers run from right to left, if you select Arabic as main language. Example of recognition zones Modifying the automatic Page Analysis The zones we discussed above are created automatically by an option called Page Analysis. This automatic page analysis is far from fixed. It can be modified in several ways.
ReadirisTM 14 – User Guide The Editing and Layout options Below you find an overview of the editing and layout options in Readiris. Note: when you make any modifications to the layout, Readiris redoes the recognition on the entire page. Manually drawing zones In case Readiris missed any recognition zones you can draw them manually. Note that barcode zones must always be drawn manually. They are not created automatically by the Page Analysis feature.
Section 8: Editing the Recognition Zones Changing the zone type When scanning bad quality documents, it may occur that Readiris does not determine the zone types correctly. If that happens, know that you can change the zone types manually: Right-click the zone you want to change. Point to Zone > Type, and then click the zone type of your choice. Important note: if you are processing bad quality images, Readiris will likely have problems recognizing them correctly.
ReadirisTM 14 – User Guide Click Select zone on the Editing group. Press and hold the Shift key while clicking the zones you want to modify. Then, while still pressing the Shift key, right-click inside a selected zone, point to Zone > Type and click the zone type of your choice. Important note: if you are processing bad quality images, Readiris will likely have problems recognizing them correctly. Refer to the section Adjusting the Image Quality to learn how you can avoid such issues.
Section 8: Editing the Recognition Zones Click and hold one of the bullets on the frame, then drag the frame in the desired direction to expand or reduce the zone. Changing the sort order of zones The order in which the zones are numbered determines in which order they will be included in the output documents. To change the order: Click Select zone in the Editing group. Then click the Sort button. The numbers now disappear from the zones.
ReadirisTM 14 – User Guide Then click inside the zone you want to move, hold the left mouse button, and drag the frame to the position of your choice. Connecting zones Suppose you have two text zones that belong together, and you want to turn them into one single text zone. In that case: Select Text in the Editing group. Then draw a text zone between the two zones to connect them.
Section 8: Editing the Recognition Zones The two zones are merged into one. Note that only zones of the same zone type can be connected. Deleting zones In case you want to exclude zones from the recognition: 92 Click Select zone in the Editing group. Then press and hold the shift key and select the zones you want to delete. Right-click one of the selected zones, point to Zone and click Delete.
ReadirisTM 14 – User Guide Deleting small zones Sometimes documents contain a lot of "noise" - little black spots that occur when scanning low-quality documents or using bad scanner settings. When that is the case, Readiris tends to mark them as recognition zones, even though they do not contain any useful content. To exclude these zones from recognition: Click the option Delete small zones. This option erases all windows smaller than 0.5" and re-sorts the remaining zones.
Section 8: Editing the Recognition Zones Ignoring a certain zone In case your document only contains content in a certain area of the page, you can use the Ignore option to exclude the remainder of the page from the recognition. Click Ignore in the Layout group. Then draw a frame around the section that contains the information. Everything outside the frame will be ignored. Note: you can also use this option to create Zoning templates, in case all your documents have a similar layout.
ReadirisTM 14 – User Guide The results are copied to the clipboard as body text. You can now paste them into other applications. Re-doing the Page Analysis If you are not satisfied with the changes you made, note that you can always redo the automatic page analysis. Click the Analyze command to do so. If you want to disable the automatic page analysis all together: Click the Home tab. Clear the option Page Analysis.
Section 8: Editing the Recognition Zones In this case you need to manually define the recognition zones. If your document does not contain recognition zones, Readiris cannot process it. USING ZONING TEMPLATES When you want to scan many similar looking documents, it might be useful to apply zoning templates, instead of editing the recognition zones each time. In a zoning template you indicate what your documents look like and where the text, picture or tables zones are located.
ReadirisTM 14 – User Guide To use a zoning template: First, deactivate Page Analysis on the Configuration tab. Then, scan or open your documents in Readiris. On the Zones tab, click Open. You are asked to load the zoning template for the current page, or for all the already opened pages.
ReadirisTM 14 – User Guide SECTION 9: SAVING DOCUMENTS SAVING DOCUMENTS The documents you process with Readiris can be saved in a large number of output formats, ranging from plain text files to fully formatted Word and Excel files, and also PDF and XPS files. With Readiris you can also turn Image PDFs - in which you cannot select or copy any text - into fully text-searchable PDF documents. The same goes for Image XPS documents. Below you find an overview of the supported output formats.
Section 9: Saving Documents Note: since the image covers the text, any recognition mistakes will not be visible. PDF Text-Image. This file type is the opposite of PDF Image-Text. It contains the original image in the background, and the recognized text on top of the image. Note: any recognition mistakes will be visible in this format. PDF Text. This file type contains the recognized text, but does not contain the original image of your document.
ReadirisTM 14 – User Guide XPS Image-Text. This file type is most commonly used. It contains two layers: the recognized text, and the original image on top of the text. This way, you have both access to the recognized text and you still see the original image. Note: since the image covers the text, any recognition mistakes will not be visible. XPS Text-Image. This file type is the opposite of XPS Image-Text. It contains the original image in the background, and the recognized text on top of the image.
Section 9: Saving Documents Again many levels of lay-outing are available. See the section Selecting the Formatting Options for more information. DOCX DOCX is the new standard text processor format used in Microsoft Word 2007 and 2010. This file format is based on the XML (extensible markup language) format. The same layouting options are available as for DOC and RTF documents. See the section Selecting the Formatting Options for more information.
ReadirisTM 14 – User Guide SpreadsheetML is an XML dialect developed by Microsoft Inc. It is the standard spreadsheet format in Microsoft Excel 2003. This format is useful when processing documents with lots of tables and figures. Specific layouting options are available for SpreadsheetML. See the section SpreadsheetML Options for more information. XLSX XLSX is the new standard spreadsheet file format in Microsoft Excel 2007 and 2010. XLSX files are created using the Open XML standard.
Section 9: Saving Documents Web browsers such as Internet Explorer, and in Web page editors such as Adobe Dreamweaver. See the section Selecting the Formatting Options for more information about the layout options. TIF Tif stands for "Tagged Image File". It is a high-quality graphics format that is often used for storing images with many colors. Select this format if you want Readiris to convert your documents into image files. No text recognition will be done on your documents.
ReadirisTM 14 – User Guide Select Open after saving if you want the corresponding application to open when Readiris is done processing the documents. Note that the required application must be installed on your computer for this option to work. Keep Save as file selected in the second drop-down list. Select any formatting options if necessary. See the section Selecting the Formatting Options for more information. Click OK to close the Output window.
Section 9: Saving Documents When Readiris is done processing, the Output File window opens. Now name your output file. Note: Readiris, by default, saves all pages to a single output file. In case you want to generate one file per page, select Create one file per page. Note: once you've saved your documents, they are not automatically removed from the Readiris interface. This way you have the opportunity to change the settings, if necessary, and to save your documents in other formats as well.
ReadirisTM 14 – User Guide ADDING PROPERTIES TO DOCUMENTS The documents you process can be complemented by properties. This means you can apply key "tags" to your documents, such as the author, the document type, the scanning date, etc. This way, you can retrieve them more easily once they have been stored. To add properties to documents: Scan or open your documents into Readiris. Select the desired output format, and make sure the option Save as file is activated. Click Send to save your documents.
Section 9: Saving Documents Fill in the properties, then click OK to save them.
ReadirisTM 14 – User Guide SAVING SCANNED DOCUMENTS AS IMAGE FILES The documents you scan do not necessarily need to be converted into text output files. You can also choose to save them as optimized image files. To do so: Scan or open your documents in Readiris. Apply the necessary Page Configuration options, such as Deskew and Rotate. Then click the Page tab: o Click Save Pictures to save only the picture zones to an image file.
Section 9: Saving Documents Note: with this third option, you can choose to save all pages to a multipage image files, or save each page separately in separate image files. Name your document and select as which type of image you want to save it. Depending on the image format you select, a JPEG quality slider may be available. With this slider you can determine the quality of your image files.
ReadirisTM 14 – User Guide SELECTING THE FORMATTING OPTIONS Depending on the output format you select in the Output window, different formatting options are available. Below you'll find a short description of each Options group. See the corresponding sections below for more detailed information. Layout Options The Layout Options play an important role when generating Word processor documents, Spreadsheet documents and Web page documents.
Section 9: Saving Documents format, such as PDF Image, or TIF, for instance, the General Options are not available. The General Options complement the Layout Options and determine, amongst others, if the colors and graphics are maintained in the output documents. SpreadsheetML Options When generating SpreadsheetML documents for Microsoft Excel (2002, 2003, 2007 and 2010), dedicated SpreadsheetML Options are available, besides the Layout and General Options.
ReadirisTM 14 – User Guide Note: when you select an output format or application that does not support images, then the Pictures Options will be unavailable in Readiris. LAYOUT OPTIONS The Layout Options play an important role when generating Word processor documents (.doc, .docx, .rtf, .odt), Spreadsheet documents (.xml, .xlsx) and Web page documents (.htm). They determine for a large part what your final documents will look like.
Section 9: Saving Documents The option Create body text generates a continuous, running line of text. The result is a document without any formatting. The formatting is to be done manually, by the user. Example of body text The option Retain word and paragraph formatting keeps the general format structure of your scanned document. The font type, size and type style are maintained across the recognition process. The tabs and the alignment of each block are recreated.
ReadirisTM 14 – User Guide Example of word and paragraph formatting The option Recreate source document tries to stay as close to the original layout as possible. The text blocks, tables and pictures are re-created in the same place as the original. The word and paragraph formatting are maintained. Hyperlinks are re-created too.
Section 9: Saving Documents o The option Use columns instead of frames creates columns instead of text frames to position the information on the page. Columnized texts are easier to edit than documents containing multiple frames: the text flows naturally from one column to the next. Note: should Readiris be unable to detect columns in the source document, then frames are still used as substitute solution. Tip: use this option when generating Word documents.
ReadirisTM 14 – User Guide options such as the Layout and SpreadsheetML Options. Note, however, that some general options are unavailable depending on the other Formatting options you select. Below you find a description of what each option does and examples of real documents. The option Merge lines into paragraphs enables automatic paragraph detection. Readiris wordwraps the recognized text until a new paragraph starts, and reglues hyphenated words at the end of a line.
Section 9: Saving Documents SPREADSHEETML OPTIONS When you select Microsoft Excel 2002, 2003, 2007, 2010 (SpreadsheetML) as output format, specific SpreadsheetML options are available. Below you find a description of what each option does and examples of real documents. The option Ignore all text outside the tables saves the tables and ignores all other recognition results.
ReadirisTM 14 – User Guide All data inside the tables is recaptured; any data outside the tables is not. Example image The option Convert figures into numbers encodes recognized figures as numbers. As a result, you can execute arithmetical operations on those cells. The text cells (in any table) remain text. Note that only figures inside tables are encoded as numbers. The option Create one worksheet per page sees to it that one worksheet is created per scanned page.
Section 9: Saving Documents PAPER SIZE The Paper Size options allow you to define in which paper size (e.g. A4, Letter, Legal) your output documents will be generated. These options are available for most RTF output formats. Click the Paper size tab and use the arrow buttons to apply and exclude paper sizes. Readiris will go through the active paper sizes in the user-set order and will use the first paper size that is sufficiently large to hold the scanned document.
ReadirisTM 14 – User Guide Note: when you select an output format or application that does not support images, then the Graphics Options will be unavailable in Readiris. Below you find a description of what each option does. Black-and-white images Readiris by default saves images in color. Select this option to generate black-and-white images. The colors of the text inside your documents can still be maintained. Maintain scan resolution This option is activated by default.
Section 9: Saving Documents JPEG quality Images stored inside PDF, XPS, Word and RTF documents are saved in the JPEG format. Use the slider to adjust the JPEG quality. JPEG 2000 compression When saving files in the PDF or XPS format, Readiris can apply JPEG 2000 compression to the color-grayscale images stored inside those files. SELECTING THE PDF OPTIONS The documents you process with Readiris can be saved as PDF documents. About PDF documents PDF stands for "Portable Document Format".
ReadirisTM 14 – User Guide Select the desired PDF type from the drop-down list: PDF Image-Text (= PDF Searchable Image). This file type is most commonly used. It contains two layers: the recognized text, and the original image on top of the text. This way, you have both access to the recognized text and you still see the original image. Note: since the image covers the text, any recognition mistakes will not be visible. PDF Text-Image. This file type is the opposite of PDF ImageText.
Section 9: Saving Documents PDF Image. When you select this file type, Readiris doesn't execute the text recognition on your document. Your PDF file will not be text-searchable, it only contains the image of your original document. The PDF options Create bookmarks Bookmarks are types of links inside a PDF document, which contain representative information about the section they are linked to. Bookmarks give structure to your PDF documents. They are grouped in the Bookmarks panel in the Navigation pane.
ReadirisTM 14 – User Guide Example of bookmarks Embed fonts The option Embed fonts, embeds - or includes - the original fonts of your documents in the PDF file. This way, other users will always see the documents in their original fonts on their computer, even if they don't have the particular font you used installed on their computer. Note that embedding fonts increases the file size of your output documents.
Section 9: Saving Documents PDF Version In this drop-down list you can select which PDF version you want to generate. Behind each version, the Acrobat version required to open the PDF's is mentioned. PDF - intelligent High-Quality Compression In Readiris you also have the possibility to compress your PDF documents. Refer to the separate section Compressing PDF documents for more information. Tip: also see the section Password-protecting PDF documents and Digitally signing PDF documents.
ReadirisTM 14 – User Guide Select the required PDF type from the drop-down list. Note that iHQC compression is unavailable for PDF Text and PDF Text-Image files. Select the required compression level: There are three levels of compression. For each level there are two types of compression: Good Size and Good Quality. Good Size offers the best compression, with a minimal loss of image quality. Good Quality offers slightly larger output files with better image quality.
Section 9: Saving Documents Notes: In Readiris Pro you can select Level I - Good Size, and Level I Good Quality. In Readiris Corporate you have access to all levels of iHQC. Customized Compression (Readiris Corporate) In Readiris Corporate you can also select Custom compression. When you select this option, you can determine the Size/Quality ratio yourself by means of a slider. The option Compress symbols is selected by default. This option compresses text inside your documents.
ReadirisTM 14 – User Guide To password-protect PDF documents: Click the Format button in the Output group. Select the required PDF type from the drop-down list. Then click the Password tab. When you set an open document password, you will be prompted to enter that password when opening the PDF output. When you set a permissions password, you will only be able to perform the actions specified in the security settings.
Section 9: Saving Documents Note that in Readiris the open document password and permissions password must be different. DIGITALLY SIGNING PDF DOCUMENTS (This section applies to Readiris Corporate only) The PDF documents you generate with Readiris can be digitally signed. Digital signatures identify the person who created the PDF documents; they authenticate the identity of the author, certify a document and help prevent unwanted changes to PDF documents.
ReadirisTM 14 – User Guide Tips: If you don't see any signatures in this list, click the Manage button. Then click Import and follow the instructions in the Certificate Import Wizard. You can also use the options behind the Manage button to edit, remove or export any digital signatures on your PC. Click the Details button to display all available information on your current signature. See the Adobe documentation for more information about certificates.
Section 9: Saving Documents Select the desired XPS type from the drop-down list: XPS Image-Text. This file type is most commonly used. It contains two layers: the recognized text, and the original image on top of the text. This way, you have both access to the recognized text and you still see the original image. Note: since the image covers the text, any recognition mistakes will not be visible. XPS Text-Image. This file type is the opposite of XPS ImageText.
ReadirisTM 14 – User Guide XPS Text. This file type contains the recognized text, but does not contain the original image of your document. Any images in the original document are included as graphics in the XPS file. XPS Image. When you select this file type, Readiris doesn't execute the text recognition on your document. Your XPS file will not be text-searchable, it only contains the image of your original document.
Section 9: Saving Documents XPS - intelligent High-Quality Compression In Readiris you also have the possibility to compress your XPS documents. Refer to the separate section Compressing XPS documents for more information. COMPRESSING XPS DOCUMENTS The XPS documents you generate with Readiris can be hypercompressed by means of iHQC. iHQC stands for intelligent HighQuality Compression, I.R.I.S.' proprietary, efficient compression technology.
ReadirisTM 14 – User Guide Select the required XPS type from the drop-down list. Note that iHQC compression is unavailable for XPS Text and XPS Text-Image files. Select the required compression level: For Level I there are two types of compression: Good Size and Good Quality. Good Size offers the best compression, with a minimal loss of image quality. Good Quality offers slightly larger output files with better image quality.
Section 9: Saving Documents In Readiris Corporate you can also select Custom compression. When you select this option, you can determine the Size/Quality ratio yourself by means of a slider.
ReadirisTM 14 – User Guide SECTION 10: SENDING DOCUMENTS TO THE CLOUD The documents you process with Readiris can be sent to various Cloud applications. With Readiris Pro you can send document to Evernote, Dropbox, GoogleDocs and box. With Readiris Corporate you can also send document to Microsoft SharePoint, Therefore, IRISNext and FTP web sites. Before you can export to the Cloud, the connections must be configured.
Section 10: Sending Documents to the Cloud Enter your Username and Password. Enter the Server address. If necessary, click Browse to select a specific location on your Cloud system. Then click OK to complete your configuration. To send documents to the Cloud application: Scan or open your documents, and select the required processing settings.
ReadirisTM 14 – User Guide Important note: regular users of GoogleDocs cannot export image files to their account. So, make sure you do no select an image file as output format in Readiris. Google Apps Premier customers can upload any document types to their account. In the Output group, select the Cloud application you configured. Then click Send to send your documents to the Cloud. You are prompted to indicate where exactly on your Cloud system the documents must be exported.
Section 10: Sending Documents to the Cloud You are then prompted to name your document. Name the document and click OK to complete the export.
ReadirisTM 14 – User Guide SENDING INDEXED DOCUMENTS TO THE CLOUD (This section applies to Readiris Corporate only) When sending documents to Microsoft SharePoint or Therefore, Readiris automatically detects if your SharePoint or Therefore system has any mandatory index fields that need to be filled in. Examples of mandatory SharePoint fields To send indexed documents: Configure the SharePoint or Therefore Connector. Then process your documents using the configuration of your choice.
Section 10: Sending Documents to the Cloud Now you can either fill in the index fields manually, OR Use Readiris' Drag-and-Drop recognition technology to fill them in: o Click inside a field you want to fill in. o Then click the Text icon to recognize text zones, or click the Barcode icon to recognize barcode zones. o Draw a frame around the zone you want to use as index. When you release the mouse button, the text is filled in in the field.
ReadirisTM 14 – User Guide HOW TO HOW TO CONFIGURE YOUR SCANNER In order to scan documents in Readiris, your scanner must be configured correctly. Before you configure the scanner in Readiris: 1. Make sure your scanner is connected to your computer, and switched on. Note: the scanner should be physically connected to your computer with a USB cable. An ethernet or wireless connection may also be used if the Twain driver supplied by the manufacturer has been engineered with that capability. 2.
How to Configuration Click the down arrow beneath Scan in the ribbon. Then click Settings. When you do this for the first time, the Scanner Model list appears automatically. In this list you select your scanner profile. The scanner profiles allow you to access features specific to your scanner. For example, duplex scanning. Do not worry if you don't see your scanner in the list; not all scanners have specific scanner profiles.
ReadirisTM 14 – User Guide Once you've selected a scanner model, you must configure you scanner driver. Click Configure to select your scanner driver. If you do no see your scanner listed in the Select Source window, then your scanner driver has not been installed properly. Re-install your scanner driver before trying to configure it in Readiris. The scanner driver can usually be found on the website of your scanner manufacturer.
How to HOW TO IMPROVE THE RECOGNITION RESULTS The quality of the recognition results depends on a number of factors: the document language Make sure you select the right language in the Language list. See the section Document Recognition Options for more information. the quality of the scanned documents If the scanned documents are too bright, or too dark, Readiris will have trouble recognizing them. Luckily there is a feature that allows you to adjust the quality of scanned documents.
ReadirisTM 14 – User Guide Note: in Readiris Pro the number of pages you can process inside a single project is limited to 50. Scanning multiple documents on a flatbed scanner Click the down arrow beneath the Scan button to access the Scanner Settings. In the Scanner Settings windows, select Scan another page after and then indicate after how many seconds the next page must be scanned. This way, you avoid having to go back to your computer and click the Scan button inside Readiris.
How to Scanning multiple documents on a scanner with a document feeder Click the down arrow beneath the Scan button to access the Scanner Settings. In the Scanner Settings windows, select ADF (automatic document feeder). This way you can scan one page after the other on your scanner and Readiris will keep up. HOW TO PROCESS DIGITAL CAMERA IMAGES Readiris uses special recognition routines to process digital camera images. Make sure the Digital Camera option is activated when processing such images.
ReadirisTM 14 – User Guide Click Scanner Model and select from the list. Note: if you don't see your driver in the Select Source list, this means the driver has not been installed correctly or your camera does not have a Twain driver. Consult your camera's documentation if necessary. Then click Configure and select your camera's Twain driver. Return to the Scanner Settings window select the Digital Camera option.
How to Adapt the Readiris brightness and contrast settings to the environment (daylight, lamp light, neon light). See Selecting the Scanner Settings. Select color or grayscale as color mode in Readiris. Also see Selecting the Scanner Settings. HOW TO RECOGNIZE BARCODES (This section applies to Readiris Corporate only) In Readiris Corporate you can recognize barcodes. Barcodes can be used to separate documents in a batch. Note: Readiris supports most widespread 2D barcodes.
ReadirisTM 14 – User Guide Important note: Readiris automatically recognizes barcodes to separate documents, but the barcodes zones themselves are not recognized as barcodes. In most case, they are recognized as images. Recognizing barcodes manually: Scan or Open your document. Click the Zones tab. Click the Barcode icon and draw a frame around the barcode.
How to OR right-click the barcode zones that are incorrectly recognized as image, then point to Zone > Type and select Barcode. Then click Send to save or send your document. Recognizing a particular barcode In case you need to use the content of a particular barcode: Draw a barcode zone around the barcode. Then right-click inside the zone and click Copy as Data. The content of the zone is copied to the Clipboard. You can now paste it in other applications.
ReadirisTM 14 – User Guide Readiris can generate a separate output file for each document. This avoids your having to scan only one document at a time. Example Let's say you're scanning a stack of 30 pages. The first 10 pages belong to Document 1, pages 11 to 20 belong to Document 2 and pages 21 to 30 belong to Document 3. If you indicate that your stack of paper in fact contains 3 documents, Readiris will generate 3 separate output files.
How to Indicate which separation method you are going to use: Detect blank pages or Detect cover pages with a barcode. When you are using cover pages with barcodes, you can indicate where exactly on the page the barcodes are located, by means of a read zone. Once you have defined the read zone, Readiris will only search for barcodes in that specific area. Tip: in order to know the dimensions of the read zone, use the Coordinates function in Readiris: Click the Zones tab, and select Coordinates.
ReadirisTM 14 – User Guide Now move the cursor over the image to see the coordinates. You can also indicate specific content your barcodes contain. When you select this option, Readiris will only look for the content you specified. Other barcodes will be ignored as cover page. This feature is recommended if your documents contain barcodes on other pages as well, and not only on the cover pages.
How to The Indexing options In case you want Readiris to generate an XML index file containing detailed information on the processed documents, select the option Generate an XML index. HOW TO SEPARATE BATCHES OF IMAGE FILES (This section applies to Readiris Corporate only) When you are processing batches of image files and don't want Readiris to convert them into a single output file, you can use cover pages to separate them. To do so: Import all the images you want to process.
ReadirisTM 14 – User Guide o The page icon turns into a Cover page icon. Note: if you want the cover pages to be included in the output documents, select the corresponding Document Separation options: Click the Readiris button. Then click Advanced Settings and click the Document Processing tab.
How to HOW TO RECOGNIZE FORMS Note that Readiris is not designed to recognize complex forms. Readiris recognizes documents by converting pictures of text characters and numbers into actual text and numbers. Forms, on the other hand, contain many graphic elements such lines, boxes, check boxes and the like, which complicate Readiris tasks.
ReadirisTM 14 – User Guide HOW TO PROCESS LOW-RESOLUTION IMAGES A resolution of 300 to 400 dpi is required to obtain optimal results in Readiris. When you are faced with low-resolution images, the best thing you can do is re-can the images in an appropriate resolution.
How to Tip 3 (Readiris Corporate only) Make sure that favor Accuracy over Speed when processing lowquality documents: Click the expansion arrow on the Language group. Move the slider to Accuracy. Note: When you are processing low-resolution faxes, there is no need to take special measures. Readiris detects the typical fax resolutions 100 x 200 dpi (normal quality), 200 x 200 dpi (fine quality) and 200 x 400 dpi (superfine quality) and preprocesses these images automatically to ensure optimal results.
ReadirisTM 14 – User Guide INDEX 3 300 dpi.................................. 75 A accuracy vs. speed ................ 55 activation .............................. 19 batch OCR ............................76 black-and-white image .66, 121 box ......................................137 brightness........................64, 82 C activity .................................. 27 changing interface language .33 ADF ...................................... 67 character pitch ......................
Index document properties ..... 28, 107 dot matrix ............................. 58 driver .................................... 34 Dropbox.............................. 137 H HTML output .....................103 I improving recognition results ............................................146 duplex scanning.................... 66 indexing ..............................141 E installation ............................17 edtiting zones ....................... 85 interval scanning...................
ReadirisTM 14 – User Guide O resolution ..............................65 OpenDocument .................. 102 restoring factory settings ......37 output formats ...................... 99 ribbon....................................26 P page analysis .................. 37, 50 page deskewing .................... 50 rotation..................................49 RTF output .........................101 S page range ............................ 75 save as image ......................109 pages..............
Index spreadsheet documents ...... 102, 118 user interface language .........33 W SpreadsheetML output ....... 118 watched folders.....................68 supported image formats ...... 72 Wizard ..................................42 system requirements ............. 17 Word output ........................102 T worksheets ..................102, 103 tables .................................. 118 X technical support .................. 23 XML output ........................102 text documents ..................
