Manual

Using SupplierExpress

Kofax SupplierExpress Administrator's Guide

You can also save the data from any inquiry to the clipboard and then paste the data into a

Microsoft Excel spreadsheet.

To view invoice images, you must have the Adobe Reader installed.

Viewing Invoices

Under Work with an invited supplier, enter at least 3 characters that appear in the

suppliers name into the search field and click Search.

From the list, select an <invited supplier> and click Select.

From the menu bar, click Invoices.

Select the tab for the information to view:

▪ Invoice Search—displays invoices entered into Oracle or SAP.

▪ Invoice Submission—displays invoices that the supplier submitted through

SupplierExpress, and indicates one of the following statuses:

▪ Uploaded—the hosting server successfully received the uploaded file.

▪ Submitted—the system successfully received the uploaded file.

▪ Incomplete—the hosting server and your system are validating the data. The upload

is incomplete (applies to Non-PO Invoice and PO Invoice submission only).

▪ PDF Validated—the buyer system successfully validated the uploaded file. The

upload is complete.

▪ Awaiting Processing—the invoice submission is complete and waiting for

SupplierExpress and your system to generate the invoice (applies to Non-PO

Invoice and PO Invoice submission only).

▪ Submission Failed—the hosting server received the uploaded file but transmission

stopped at the hosting server.

Viewing Payments

Under Work with an invited supplier, enter at least 3 characters that appear in the

supplier's name into the search field and click Search.

From the list, select an <invited supplier> and click Select.

From the menu bar, click Payment.

Viewing Purchase Orders

Under Work with an invited supplier, enter at least 3 characters that appear in the

supplier's name into the search field and click Search.

From the list, select an <invited supplier> and click Select.

From the menu bar, select Purchase Orders.