Konica 7013 Plain-paper digital Fax/Copier/Printer Operating Instructions
Welcome … i
As an Energy Star® partner, Konica has determined that this product meets the Energy Star guidelines for energy efficiency. Energy saving Your machine can save the energy with its Energy Saving Mode. In the Energy Saving Mode the printer will not use its fusing lamp and “Energy Save Mode” will be displayed on the LCD. If your machine receives a fax message or if any key is pressed your machine will automatically wake up.
Before using your Konica fax machine Where to set up your fax machine Clean Dust buildup can damage your fax. Periodically clean your fax machine as described in the operating instructions. Do not use a dust cover, which can cause damaging overheating. Follow these guidelines when setting up your fax machine: Away from direct sunlight To avoid overheating, set up your fax machine away from direct sunlight or a heater.
Power requirements Plug in the power cord Never disassemble your fax machine! Plug the power cord carefully and completely into a wall outlet. Do not leave any portion of the electrical cord’s metal plugs exposed. Doing so could cause a fire and poses a risk of electrical shock. Disassembling your fax machine can cause serious injury to you and damage to your fax. If service is required, call your authorised Konica dealer.
Do not put furniture or equipment on the power cord Do not put anything on or over the electrical power cord, and do not route the power cord under rugs or carpets. Doing so can damage the power cord or fax, and can cause fire or electrical shock. Avoid temperature fluctuations Sudden changes in temperature can cause damaging condensation to form inside your fax machine.
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Welcome to your Konica fax machine! These instructions are divided into the following sections. • “Getting started” (page 1.1) describes how to set up your machine, operating tips and some important settings that you should perform before you use your machine. • “Basic operations” (page 2.1) describes the basic operations of the transmission, reception and copying. • “Advanced features” (page 3.1) describes the convenient features of your machine.
Table of Contents Before using your Konica fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii Where to set up your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii Power requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv General Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv Storing and handling toner and drum cartridges . . . . . . . . . . . . . . . . . .
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.9 Sending a broadcast fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.9 Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.10 Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.10 Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Getting started This chapter describes how to set up your machine, operating tips and some important settings before you use your machine Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.
Getting started Packaging contents Parts of your machine Note: Any terms used here that are unclear to you right now will be explained in detail in the coming pages. 1 18 4 3 5 6 2 2 3 7 8 9 1 10 11 17 SOFT KEY A4 LTR ENERGY COPY/FAX SAVING MODE REDIAL SORT / PAUSE DIALING FAX© OPTION A5 COMBINE H.
Getting started 10 11 AC 12 13 14 15 16 17 18 Side cover — Open to fix a printout jam. power jack — Where you plug in the AC power cord. Bypass tray — Open and use the bypass tray to use the paper that cannot be set in the paper cassette. It can hold up to 50 sheets of paper. For details about paper capacity of the bypass tray, see “Specifications,” page AI.2. 25 Side cover release — Pull this to open the side cover. Top cover release — Pull up on this to open the top cover.
Getting started Control Panel Overview 1 28 1 2 3 4 5 6 COPY FAX 27 2 3 4 5 26 25 24 23 6 22 light — Glows when the machine is in the Copy mode. light — Glows when the machine is in the Fax mode. light — Glows when a problem occurs during fax communication, printing or scanning. The light stays on until the machine prints a Check Message report. 7 21 20 19 18 17 7 8 ALARM COMM. light — Glows when the machine is communicating with another machine.
Getting started 16 Numeric keypad — Just like the numeric keys on a regular tone-dialing phone. Use these to dial phone and fax numbers and to enter numbers when you’re setting up the machine. 17 In Fax mode: SPEED DIAL/TEL INDEX — Starts a speed-dialing operation, which you finish by pushing three of the keys on the numeric keypad. Also displays one-touch and speed-dial entries sorted alphanumerically, as in a telephone directory. (See page 3.8.
Getting started Setting up Pick an installation spot Unlocking the mirror carriage Where should you install your fax machine? The location should be: • Clean — Dust buildup can damage your machine. (However, do not use a cover!) • In the open — Allow at least 30 cm of clearance around your machine. Be sure that you never cover the machine. Its vents must be able to “breathe.” • Away from direct sunlight — This helps avoid overheating.
Getting started Installing the printing supplies Your fax prints incoming faxes and copies with a reliable 600 dpi print engine. Your fax requires two types of printing supplies (sometimes also called consumables): • The drum cartridge — It yields 20,000 “normal” A4-sized printouts (see “Specifications,” page AI.2). By “normal,” we’re referring to the amount of text and/or graphics on each page. This is based on an industry-standard test document.
Getting started 7 8 9 Gently clean the LED print head using the cleaning paper included in the toner cartridge carton box. For best print quality, you should clean the LED head every time you change the new toner cartridge. Note: Do not use abrasive materials on the LED print head, and do not subject the LED print head to strongly shock. Plug in and power up 1 Plug one end of the telephone line cord into the LINE jack on the machine’s rear side and the other end into a standard telephone wall jack.
Getting started Turning off the transport mode Loading paper Important: After unlocking the mirror carriage (see page 1.5), you must turn the transport mode off by following procedures. Acceptable paper size and cassette capacity When the machine is in the transport mode, the LCD shows: Paper source Paper type Paper cassette Plain paper*1 Mirror Locked To turn off the transport mode: 1 Press Program key, *, E. Mirror Locked :On / /Enter 2 Select Off by pressing or .
Getting started 2 While pressing the release lever, slide the paper length guide to the position for the paper size you want to use. 3 Press down the paper lifting plate. 4 Insert the paper into the cassette. • Before you insert paper in the cassette, stack it so the leading edge and sides of the paper are even. • Do not stack the paper over the limit mark inside of the cassette. • Place the edges of the top sheet under the metal tabs on the cassette’s left and right side.
Getting started 6 Press or until the recording paper size for the bypass tray you want appears. In this example, we’ve chosen A4. Bypass Tray :A4 / /Enter 7 Press ENTER. Press STOP to return the machine to standby mode. Loading paper in bypass tray When you need to use a size of paper not currently loaded in your machine’s paper cassette(s), or when you want to use a special type of paper (such as transparency film), use the bypass tray. 1 Open the bypass tray on the right side of your machine.
Getting started Operating tips Changing modes How to operate the machine You can use this machine not only as a fax machine, but as a copier as well. COPY/FAX key Press COPY/FAX to change to the fax mode or copy mode. Fax mode: If you want to use facsimile features, change to the Fax mode. Copy mode: If you want to use copier function, change to the Copy mode. When the machine is in the Fax mode, the FAX light on the control panel is on, and if the machine is in the Copy mode, the COPY light is on.
Getting started Entering characters Using CODE to enter characters Some settings give you a chance to enter characters; for your TTI, remote fax’s name or others. To enter letters or other characters, use one-touch keys, numeric keypad or CODE keys. Also, you can use the CODE key to enter special characters or symbols. 1 Your Name _ Using one-touch keys to enter characters Open the one-touch cover and use the onetouch keys to enter letters and other non-numeric characters.
Getting started Searching the functions using the cursor key In this manual, we explain the operation with short-cut operations (for example, we will say, “press Program key, A, 1, 0, 1. . .”), however you can search and enter almost all of functions using the Program key and Cursor key. Helpful Tip: When you want to search any function settings in your machine, you will need the function table (see next page) for your searching. Please use it for your help.
Getting started Function table Level one function A. Autodial Entries Level two function 1.One-touch Dial 2.Speed Dial 3.Program One-Touch B. User Settings 1.Machine Settings Level three function 01.Enter One-Touch (Max. 55 locations.) 02.Erase One-Touch 01.Enter Speed-Dial (Max. 145 locations.) 02.Erase Speed-Dial 01.Enter P One-Touch 02.Erase P One-Touch 01.Cassette Size 02.Protect Passcode 03.Soft Key 04.Silent Mode 05.Sleep Mode 06.Fax & Copy 07.Primary Mode 08.Service Mode 09.Paper Source 10.
Getting started Level one function B. User Settings Level two function 2.Fax Settings Level three function 01.Scan Parameters 02.Print Parameter 03.# of Rings 04.Redial 05.Dialing Pause 06.Memory Tx 07.Quick Memory Tx 08.TTI Tx 09.ECM Mode 10.Block Junk Fax 11.Security Rx 12.PIN Mode 13.Passcode 14.Audible alarm 15.Dial Prefix 3.Copy Settings 01.Scan Parameters 02. Print parameter 03.Auto Reset Time 04.Copy Auto 4.Printer Settings 05.Copy Protect 06.Sort Copy 07.Nega/Posi 01.
Getting started Level one function B. User Settings Level two function 5.Scanner Settings*4 C. Other Settings 1.Journal & Reports 2.Cover Page 3.Department Code 4.F-Code Box 5.Batch Tx D. Doc. Management 1.Store Document 2.Erase Document 3.Document Print Level three function 01.Scan Parameter 02.Scan Size 03.Auto Reset 01.Journal Auto Print 02.Journal Line Up 03.Report AutoPrint 01.Set Cover Page 02.Enter Cover Page 01.Set Dept. Protect 02.Set Dept. Code 03.Set Dept. Setting 04.Erase Dp.TimeList 01.
Getting started Level one function E. Print F. PC-FAX Commands*2 I. User Install Level two function 1.List Print Level three function 01.Machine Settings 02.Fax Settings 03.Copy Settings 04.Journal 05.Commands List 06.One-Touch List 07.Speed-Dial List 08.P One-Touch List 09.Group List 10.Block Junk Dial List 11.Cover Page 12.Depart. Time List 13.F-Code Box List 14.F-Code Doc. List 15.Batch Box List 16.Batch Doc. List 17.Macros List 2.Printer Functions 01.Demo Page*4 02.Status Page*4 03.Font List*4 04.
Getting started Initial settings Initial setting software is already installed on your Konica fax machine. It guides you through the process of entering your machine’s settings. These settings you make here can always be changed later. Getting started Determine the following before you go any further: 1 2 Entering initial settings Important: If you press STOP during Initial settings, your fax machine returns to standby mode (its normal condition).
Getting started 7 The LCD now asks you to enter your fax number as you want it to appear on other fax machines’ displays or printouts. The fax industry term for this number is Subscriber ID. 17 Sleep Mode Timing (001-240):005 Your Fax Number 8 Use the numeric keypad to enter the fax number. The number may contain up to 20 characters. The LCD now asks you to enter the time for the sleep mode. Your machine will automatically enter sleep mode after your selected idle time has elapsed.
Basic Operations This chapter describes the basic operation of the transmission, reception and copying Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1 Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.10 Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.
Basic operation Sending faxes Guidelines How to set the document You can send a fax message using the ADF (Automatic Document Feeder) or platen glass. Before you begin the fax sending, please read the following guidelines. When setting the documents in the ADF (Automatic Document Feeder) Acceptable document sizes You can set up to 50 sheets of A4-, A5 - or F4−sized document in the ADF at one time. However, it’s possible to fax a piece of paper as small as a notepad sheet or one up to 1 meter long.
Basic operation Resolution, grayscale Mixing resolution and contrast in a multiple page Reviewing resolution and grayscale: • Normal resolution (“NORM” on the control panel) is suitable for most typed documents and simple drawings. • Fine resolution (“FINE” on the control panel) is ideal for maps, moderately complicated drawings, floorplans or handwritten documents.
Basic operation Memory transmission Quick memory transmission Your fax machine has a great memory! Take advantage of it, and you could: Save Time. By using your fax machine’s memory, you won’t have to wait for your machine while it completes the transmission. Simply scan your document into your machine’s memory, and you can walk away with your original in hand. Save Money.
Basic operation Sending a fax using the ADF 1 2 6 Press COPY/FAX to change to Fax mode. Note: The more “stuff” (called black coverage) your machine “sees” on a page, the more slowly the page feeds through as the fax scans it. And even if the page is relatively clean, sending it in grayscale mode or at certain resolutions makes your machine “see” more “stuff.” The same is true if you set the contrast to Dark. Insert the document face up, top edge first.
Basic operation Sending a fax using the platen glass 7 Enter the fax number. Also, enter any access codes necessary, just as you would for a regular phone call. (Example: Enter 9 to “dial out” from an office telephone system, or 1 for long-distance.) Press Start 919725552009_ 8 Press START. By pressing START, you’ve just given your machine a command. In turn, your machine gives this action a command number as it scans the fax document.
Basic operation 12 At the end of the operation, your fax machine beeps and displays: 919725552009 ** Complete ** Important: Whenever you transmit a document, what actually appears on the top line of the display depends on information stored in the remote fax. The line may even be blank. Note: If the call fails, see “Redialing,” page 2.6. Sending a fax using MONITOR/CALL key While in the Auto Redial mode, the machine can continue to receive faxes and can make as many as 99 fax transmissions.
Basic operation 3 Reviewing or cancelling commands Press REDIAL/PAUSE. The LCD will show: View Redial History 0:1234567890 4 5 Your machine can remember the last 10 dial numbers. Press dial number you want to redial appears. or until the When you hear fax tones from the remote unit, press START. To redial a voice call manually using the telephone which is connected to your fax machine: 1 2 Lift the telephone’s handset to get a dial tone. Your fax machine can store many “jobs” in its memory.
Basic operation 3 Printing a delayed command list If you want to cancel the command shown, press CANCEL. The LCD shows: C01:9-5552311 Check / / /Cancel 4 To go ahead with canceling the command, press CANCEL again. Go back to step 2 to view other delayed commands. To keep this command but to continue reviewing stored commands, press or . Go back to step 2. To keep this command and stop reviewing commands, press STOP to return your machine to standby mode.
Basic operation View the result of fax transaction You can see 70 most recent fax transactions and result of each transactions with the following information. • Assigned number, starting each day at 001 • Remote location called (The destination name) • Starting date and time • Result of the call — If preceded by an asterisk (*), this signifies an ECM communication. If preceded by a pound (#), this signifies communication was via the highspeed V.34 modem.
Basic operation Receiving faxes Answering calls manually Reception modes In any reception mode, you can always answer calls manually if a telephone is connected to your machine. Just pick it up, as you would if using a normal phone. Your fax machine has five different reception modes — Tel Ready, Fax Ready, Fax/Tel Ready, Tel/Fax Ready and Ans/Fax Ready. We’ll explain each of these in this section. If you hear someone speaking to you, use your telephone to speak back.
Basic operation Tel/Fax Ready mode Use it if: • A telephone is connected directly to your fax machine and • You’re using the machine as both a telephone and a fax machine How to select the fax reception mode: 1 Fax Ready In this mode: Your fax machine rings the number of times you’ve identified in the user settings (the default setting is two times). If you don’t answer the call, your fax machine answers the call. If a caller sends a fax, your machine begins receiving it.
Basic operation Making copies Your machine’s copier features Your machine has the following copier features: • Single copy (see the right column on this page) • Stacking multiple copies (see page 2.13) • Sorting multiple copies (see page 2.13) • Enlarged or reduced copies (see page 2.13) • Negative/positive copy (Reverse black and white areas) (see page 2.17) Press COPY/FAX to change to Copy mode.
Basic operation Stacking multiple copies 7 Press START. 1 2 Press COPY/FAX to change to Copy mode. Note: To stop the copying, press STOP. Press SORT to turn the sort setting off. Note: The default setting for sorting is On. To change the default setting, see page 4.7. Enlarged or reduced copies 3 4 5 6 Place your original document in ADF face up, or on the platen glass face down just as you would to send a fax. Enter the document size by pressing the DOCUMENT SIZE.
Basic operation Helpful Tip: You can set the copy reduction or enlargement ratio to “Auto”. (See “Setting copy auto,” page 4.7.) If the “Auto” is set and you set the document size by pressing DOCUMENT SIZE, the machine automatically reduce or enlarge the original size (you entered) to fit on the paper size you selected.
Basic operation Memory overflow message Making copy settings If you’ve stored too much information in your machine’s memory, a “Memory Overflow” message may appear on the LCD: When the machine is in the Copy mode, the LCD shows: Memory Overflow Start Or Cancel This appears because (1) too many pages have been stored in the memory, or (2) the pages that are stored have too much information on them for your fax machine to remember.
Basic operation Recording paper size Adjust image contrast As default, your machine selects the paper source automatically, however if you wish to select the paper source manually, press PAPER SIZE repeatedly until your desired paper size is displayed. The LCD toggles the paper size in the 1st cassette, 2nd cassette (if installed), the bypass tray and Auto select mode. Setting the contrast allows you to compensate for any excessive light or darkness, of the document pages you are copying.
Basic operation Negative/Positive (reversing black and white areas) Copy protection If using this feature, the black and white areas of the original are reversed. With such a versatile copier built right into your fax machine, you might want to make sure it doesn’t become too tempting to unauthorized copying that could deplete your machine’s supplies more rapidly.
Basic operation Using your fax machine as a phone Your fax machine can also be used as a phone, if a telephone is connected to your fax machine. The following is a brief look at the machine’s telephone features. Dialing a telephone number 1 2 Pick up the telephone’s handset which is connected to your fax machine. You will hear a dial tone. Dial the number by the using numeric keypad. — or — Press the one-touch key. (See “One-touch phone dialing,” on page 3.4.
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Advanced Features This chapter describes convenient features of your machine. Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1 Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.9 Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10 Batch transmission . . . . . . . . . . . . . . . . .
Advanced features Autodialer Your fax machine’s autodialer stores your most frequently called phone and fax numbers for instant recall so you don’t have to remember them. It’s something like an electronic phone book. Special Dialing Characters Autodialer basics Your fax machine allows you to enter special dialing characters when programming the autodialer. These characters include hyphens, which make phone numbers easier to read, and special characters needed for international calls.
Advanced features Using one-touch keys If you do want to enter or change this Location ID, go on to step 7. If you do not want to enter or change this Location ID, skip to step 8. Your fax machine stores up to 55 one-touch numbers using the keys marked 01–55. 7 Enter the Location ID by using the one-touch keys. (If necessary, review “Entering characters”, page 1.12.) A number’s Location ID may be up to 24 characters in length. 8 9 Press ENTER to save the setting and continue.
Advanced features Erasing a one-touch number 1 Press Program key, A, 1, 0, 2, ENTER. The LCD shows the one-touch number you have already entered: Select One-Touch 01:9-1-555-345-6789 Note: If the one-touch number that appears is other than 01, it means that 01 is empty. 2 Press the key for the one-touch number you want to erase.
Advanced features If you specified real time transmission: Using speed-dial numbers • Your fax machine dials the other fax machine. • The LCD shows the Location ID and the document’s width and resolution settings: Your fax machine will store up to 145 speed-dial numbers, designated by three-digit identifier codes from 001 through 145. Plano Office A4 Normal Entering or changing a speed-dial number Note: If the entry doesn’t have a Location ID, the number appears.
Advanced features 7 12 The LCD now shows: 005:Name _ ;Upper 005:Name ;Lower or West Coast Sales_ The machine is now prompting you for a name — a Location ID — so you’ll be able to find it in the Telephone Index dialing (see page 3.8). If you do want to enter or change this number’s Location ID, go on to step 8. If you don’t want to enter or change this number’s Location ID, skip to step 9. 8 9 10 Enter the Location ID by using the one-touch keys.
Advanced features Fax dialing via speed-dial To dial a fax call using a speed-dial number: 1 2 3 4 Place the document in the ADF, or on the platen glass. If you are using the platen glass, enter the document size by pressing the DOCUMENT SIZE. Adjust resolution and contrast if necessary. Press SPEED DIAL/TEL INDEX. The LCD shows: Enter Speed-Dial No. S_ 5 Use the numeric keypad to enter the three-digit identifier (such as 018, in this example) for the speed-dial number you want to dial.
Advanced features Call group dialing If you frequently send the same fax message to more than one location, store the group number into the one-touch key or speed-dial number. (If necessary, see “Using a one-touch keys” and “Using speed-dial numbers”, in previous page.) After you store the group number, you can send the same fax to many different locations using GROUP key. Send a fax via call group Note: The call group dialing can be used only with memory transmission.
Advanced features Telephone Index dialing If a Telephone Index call fails Telephone Index dialing makes your autodialer even more like an electronic phone book. Telephone Index sorts and displays numbers alphabetically according to their Location IDs, so you can find them and dial them easily. If a Telephone Index call fails, what happens next depends upon the kind of call it was.
Advanced features Broadcasting The fastest way to fax one document to many recipients is to broadcast it. In an ordinary broadcast, you send the fax as you normally would, except you just add more fax numbers. You can enter up to 230 numbers: • 30 manually-dialed numbers AND • 200 autodialer numbers OR 1 call group with all 200 autodialer numbers You can broadcast using any function that requires a fax number to be entered.
Advanced features Delayed transmission Take advantage of lower evening and weekend long-distance rates with delayed transmission. Your fax machine can store up to 99 delayed commands, each of which you can program up to 31 days in advance. Important: If you program all 99 delayed transmission commands, no further memory transmission is possible until one or more of the commands is completed. (To review Memory transmission, see page 2.3.
Advanced features Batch transmission Batch transmission allows you to store multiple documents in an electronic “basket” throughout the day and then fax that entire basket to one location. To do this, just tell the machine when and where the transmission should go. When that date and time arrives, your machine will transmit each document in the batch box to the remote fax machine.
Advanced features 11 Press ENTER to save the batch box information. 4 Press Start Box :5 File To create or modify another batch box, repeat steps 2–11. To finish, press stop. : 1 Important: Your machine gives each document in a batch box a file number, shown as 1 above. You will need to know this file number should you later wish to erase or print the stored document. Each batch box holds up to 40 files (1-40). Printing a list of batch boxes You can easily print a list of your batch boxes.
Advanced features Erasing a document stored in a batch box Erasing an empty batch box To erase a document stored in a batch box on your fax machine: Batch boxes must be empty to be erased. If a box has documents stored in it, then you first have to erase those documents. See left column. To erase an empty batch box: 1 Press Program key, D, 2, 0, 3, ENTER. The LCD shows: Batch Document Enter Box No.
Advanced features Polling Polling allows someone to fax a document to you without having to make the call or pay for it. There are several kinds of polling: • Regular polling — Your fax retrieves a document from a remote fax machine. • F-Code polling — Your fax retrieves a document stored as a file in the remote fax machine. To do this, you must be communicating with another F-code-compatible fax machine. For more information on F-Code polling, see “F-Code transmission and polling,” pages 3.33.
Advanced features Limiting polling access to your fax machine When you set the passcode, a calling fax which doesn’t “present” the proper passcode cannot poll from your fax. Important: The passcode you use for polling operation is not the same as the protection passcode (see page 3.49). Note: If you’re using the Block Junk Fax feature (see pages 3.53–3.54), even incoming calls which meet the passcode test must come from phone numbers you’ve approved.
Advanced features Special features Your fax machine has numerous special features to make your communication easier. We’ll cover them here. Setting the Soft Key 1 Select Soft Key No. 1:Sort Copy Soft Keys Soft Keys are shortcut keys. You can program the soft keys on the control panel to turn on or off any function with just the touch of a button. Your machine has three Soft Keys. If the light above any one of these keys glows, that means the setting programmed into that key is active.
Advanced features Macro keys If you perform the same operation repeatedly, you can automate the operation using a macro. A macro is a series of the several steps that you group together as a single command to accomplish the operation automatically. A macro key faithfully records up to 60 steps that you performed to teach the macro. You can “teach” the Macro keys to carry out any of the following jobs, but you cannot teach the operation regarding the machine settings.
Advanced features 6 Press the keys exactly as you operate the job you want to program into the Macro key. Note: You can program up to 60 steps. When it comes over 60 steps, your fax machine asks if you register the operations you have entered. If you want to register them, press ENTER. If not, press STOP. Note: If you want to cancel the operations you have set, press MACRO PROGRAM, STOP and then go back to step 1.
Advanced features Erasing a Macro key 1 Press MACRO PROGRAM twice, ENTER. The LCD shows: 2 until the mode you want appears. The possible settings are: Macro Speed :Norm Macro Speed :Slow Macro Speed :Fast / /Enter Press the Macro key (M1 or M2) you want to erase. Here, we’ve chosen M2. Select Macro Key M2:Batch box list 3 or / /Enter Select Macro Key M1:Activity journal 2 Press / /Enter Press ENTER. The LCD shows: Erase Macro Check Enter/Cancel 3 Press ENTER to save the setting.
Advanced features Fax & Copy With the Fax & Copy feature turned on, your machine asks if you want to make a copy of a document each time it transmits that document from memory. Note: The Fax & Copy function cannot be used for real time transmission, and when the copy protection feature is set to on. Note: Quick Memory transmission (see page 2.3) and the Fax & Copy function cannot be used at the same time. If both are turned on, Quick Memory will not work.
Advanced features Your fax machine will print the activity journal automatically after 100 transactions. To toggle this automatic printing on or off: 1 Press Program key, C, 1, 0, 1, ENTER. The LCD shows: Journal AutoPrt.:Off / /Enter 2 Press or until the mode you want appears. Here, we’ve chosen On. Journal AutoPrt.:On / /Enter 3 Press ENTER to save the setting.
Advanced features Cover page Entering the cover page message Your fax machine can store a cover page to send at the beginning of each outgoing fax. This page includes the current date and time, your Location ID and your fax number (as stored in the TTI) and a message of up to 40 characters in length. The information appears in a box similar to this: 1 2 Use the one-touch keypad to enter a message for the cover page. Enter the message the same way you entered your fax name during Initial Setting.
Advanced features Using alternative telephone network service providers Sending faxes with Dial prefix feature Your fax machine is fitted with a Soft Key on the control panel to allow easy access to other telephone networks such as Cable Telecom, Sprint or AT&T. For this feature to work, either Dial Prefix or Dialing Options should be assigned to Soft Keys. (Refer to page 3.1 and 3.16.) The following information describes how to program the access number for the Cable Telecom.
Advanced features Page counter The power of Multi-Access You can confirm the number of total printed pages on the LCD. • Total — The total pages your machine has printed. • Copy — The total pages printed for copying. • Fax — The total pages printed for received fax messages. • Printer — The total pages printed for list printing and PC printing. Note: PC printing is available only when your machine has the optional printer controller kit installed.
Advanced features F-Code Boxes F-Code: an introduction The ITU-T, the United Nations agency that standardises international telecommunications, has created a fax industry standard for using sub-addressing and password-based communication. One name for this standard is F-Code, and that’s what we’ll call it in these instructions and on your machine’s display. How sub-addressing works To help understand sub-addressing, think about how someone in a large company receives mail.
Advanced features 6 7 Use the numeric keypad to enter the 4-digit I.D. code (not the ITU-T subaddress and not the ITU-T password) and then press ENTER. Note: If you enter an invalid I.D. code, the fax machine rejects the attempt and aborts this operation. 9 If you do not want to enter or change this box’s password, skip to step 14. 13 Enter the name by using the one-touch keys. (If necessary, review “Entering characters”, page 1.12) An F-Code box’s name can be up to 16 characters in length.
Advanced features Rx Protect — Reception protection tells this box if it’s okay to receive documents from remote locations. Callers can then poll these documents. Rx Protect Erase Tx Doc — Erasure of transmitted documents tells your machine if it should erase a document from the box after a caller retrieves (polls) the document. :Off / /Enter Erase Tx Doc. :Off / /Enter On: Do not open this box to receive documents from callers. Off: Open this box to receive documents from callers.
Advanced features 21 Enter the fax number using a one-touch key, a speed-dial number or a call group number. You cannot use the numeric keypad to enter these numbers. 26 To add each fax number, press BROADCAST between each one to insert a comma, then enter the number. You can specify up to 200 numbers for a remote unit. 27 Enter Relay Number S001,G12_ 22 Press ENTER to save the settings.
Advanced features Using a bulletin box 7 Storing a document Your fax machine can store up to 30 documents in each bulletin box. Note: For this operation to work, two things must be true: • The bulletin box must exist on your fax machine. • You must know the bulletin box’s two-digit number (01-50) and four-digit I.D. code. (See “Creating or Modifying an F-Code box,” pages 3.25–3.28, if necessary.) Overwrite Doc.
Advanced features 3 Press ENTER. The LCD shows: 03:F-Code Document Enter I.D. Code:**** 4 To erase a stored document: 1 Use the numeric keypad to enter your F-Code box’s four-digit I.D. code. Here we’ve entered 2345: 03:F-Code Document Enter I.D. Code:2345 5 Erasing a document stored in a bulletin box Press ENTER. If you’ve entered an incorrect I.D. code, your fax machine rejects the attempt and aborts this operation. If you’ve entered the correct I.D.
Advanced features 7 3 Press ENTER. The LCD shows: 03:F-Code Document Check Enter/Stop 03:F-Code Document Enter I.D. Code:**** Note: If you want to quit without erasing any document in the bulletin box, press STOP. The machine will return to standby mode.
Advanced features Erasing an empty F-Code box An F-Code box must be empty in order to erase it. (If you select an F-Code box in these steps which is not empty, the machine beeps. If this happens, print all documents in that box before erasing it.) 6 03:Erase F-Code Box Check Enter/Cancel To erase an empty F-Code box: 1 Press Program key, C, 4, 0, 2, ENTER. The LCD shows: Select F-Code Box 01:No Number Stored 2 Select F-Code Box 03:Konica America 3 4 7 Press ENTER to erase the F-Code box.
Advanced features 3 4 If you want to toggle between real time transmission and memory transmission, press MEMORY TRANSMIT. 13 Press ADVANCED FUNCTIONS three times and then press ENTER. If in step 10 you chose an immediate transmission, your fax machine begins dialing. If you chose a delayed command, the machine shows “Reserved” on the LCD, indicating that it has stored the command in memory and will complete it later.
Advanced features 9 Press ADVANCED FUNCTIONS, ENTER. The LCD shows: Delayed Enter Time: 15/17:05 10 11 Use the numeric keypad to enter the day and time when the polling should begin, then press ENTER. Press START. If in step 8 you chose an immediate polling, your fax machine begins dialing. If you chose a delayed command, the machine shows “Reserved” on the LCD, indicating that it has stored the command in memory and will complete it later.
Advanced features • List of stored batch documents (page 3.12) • Macros list (page 3.19) 4 Document storage: • Regular polling documents (page 3.14) • F-Code polling documents (page 3.28) Programming a delayed transmission Type :Communication / /Enter Note: If changing a previously stored command, skip to step 7. 5 To program a delayed transmission into a programmable one-touch key: 1 Press Program key, A, 3, 0, 1, ENTER.
Advanced features Option 2: Perform the command at a certain time each day you press the key. (For example, “Do this at 5:05 PM today.”) To select this option, use the numeric keypad to enter 0, 0 and then the time the fax should perform the command: Delayed Enter Time: 00/17:05 10 Press ENTER, ENTER. The LCD asks if you want to make additional settings for this programmable one-touch number. Option Resolution 12 13 Press ENTER.
Advanced features Programming a broadcast / group Programming a broadcast is very similar to programming a delayed transmission. But instead of sending to just one phone number, you set up multiple numbers for the transmission. To program a broadcast / group into a programmable one-touch key: 1 Press Program key, A, 3, 0, 1, ENTER. The LCD shows the first empty programmable one-touch number available: Select Program No. P2:No Number Stored 5 6 Press ENTER. The LCD now shows either: P2:Fax#/Advan.
Advanced features Option 2: Perform the command at a certain time each day you press the key. (For example, “Do this at 5:05 PM today.”) To select this option, use the numeric keypad to enter 0, 0 and then the time the fax should perform the command: Delayed Enter Time: 00/17:05 10 11 Press ENTER, ENTER. The LCD asks which resolution you want to use for this programmable onetouch number. Press until the mode you want appears.
Advanced features Programming regular polling 6 To program a regular polling operation into a programmable one-touch key: 1 Press Program key, A, 3, 0, 1, ENTER. The LCD shows the first empty programmable one-touch number available: Select Program No. P2:No Number Stored P2:Fax#/Advan.Func. _ 7 2 Press the key that you want to program or change. Here, we’ve selected P2. Select Program No. P2:No Number Stored Important: Do not press ENTER.
Advanced features Note: If changing a previously stored command, skip to step 7. Programming an F-Code transmission For this operation to work, two things must be true: • You must know how the remote fax is using each F-Code box to which you’re transmitting — for example, as a security box or a relay box. Different fax manufacturers may use slightly different terms, but the concepts are the same. • You must know the remote fax’s ITU-T sub-address and password for each box to which you want to transmit.
Advanced features 12 If you want the transmission to begin immediately every time you press the key, press ENTER and skip to step 15. If you want to delay the transmission, press ADVANCED FUNCTIONS, ENTER. 13 Next, tell your fax to carry out this delayed command one of these ways: Option 1: Perform the command once at a certain time on a certain day of the month. (For example, “Do this at 5:05 PM on the 30th.
Advanced features Note: If changing a previously stored command, skip to step 7. Programming F-Code polling For this operation to work, two things must be true: • The document which you’re polling must exist in the remote fax’s F-Code box (ITU-T standard sub-addressing/password box). • You must know the remote fax’s ITU-T sub-address and password (if any) for each box you want to poll. 5 Press Program key, A, 3, 0, 1, ENTER.
Advanced features 12 If you want the transmission to begin immediately every time you press the key, press ENTER and skip to step15. If you want to delay the transmission, press ADVANCED FUNCTIONS, ENTER. 13 Next, tell your fax to carry out this delayed command one of these ways: Option 1: Perform the command once at a certain time on a certain day of the month. (For example, “Do this at 5:05 PM on the 30th.
Advanced features 5 Press until “Communication” appears. 13 Type :Communication / /Enter 6 Press ENTER, ADVANCED FUNCTIONS five times and then press ENTER. The LCD shows: Batch Tx Enter Box No. 7 :_ Use the numeric keypad to enter the one-digit identifier for the batch box you want to assign to this one-touch key. Here, we’ve entered 5: Batch Tx Enter Box No. :5 Note: To change an identifier already entered, press CANCEL to erase it. Then re-enter the correct identifier. 8 Press ENTER.
Advanced features Programming printouts 6 To program a programmable one-touch key to print a list: 1 P2:Machine Settings / /Enter Press Program key, A, 3, 0, 1, ENTER. The LCD shows the first empty programmable one-touch number available: Select Program No. P2:No Number Stored Note: If P2 appears on the LCD, it means that you have already entered a number for P1. You can see what you programmed into P1 by pressing , if you want.
Advanced features Programming a document storage operation If you want to program a programmable one-touch key to store an F-Code polling document, two things must be true: • The F-Code bulletin box must exist on your fax machine. • You must know the F-Code bulletin box’s two-digit number (01-50) and name. To program your programmable one-touch to store a regular polling document or F-Code polling document: 1 Press Program key, A, 3, 0, 1, ENTER.
Advanced features 14 The LCD asks if you want to program additional settings for this one-touch. Option :Off / /Enter If you do not want to program additional settings, press ENTER. Go to step 22. If you do want to program additional settings, press and ENTER, then go on to step 15. 15 The LCD asks which resolution you want each time you use this programmable one-touch number. Resolution :----- / /Enter 16 Press until the mode you want appears.
Advanced features Erasing a programmable one-touch key 1 Press Program key, A, 3, 0, 2, ENTER. The LCD shows the first programmable one-touch number that has been programmed: Select Program No. P1:Delayed Note: If P2 appears, it means P1 is empty. 2 Press the programmable one-touch key you want to erase. Here, we’ve selected P2: Select Program No. P2:Polling 3 4 To erase a different programmable one-touch key than the one that appears on the LCD, press that key now. Press ENTER.
Advanced features Security features Your machine has a number of security features to keep your private fax documents private, avoid unwanted outside communication and even protect against unauthorised use of your machine. These security features include: (1) Security reception, (2) PIN mask, (3) Block junk fax, and (4) Department codes.
Advanced features 6 If you want security reception to begin now (and at this same time every day), skip to step 8. Otherwise, go on to step 7. 7 Use the numeric keypad to enter the time (use a 24-hour format) when security reception should begin every day. “Type over” the numbers displayed. Here, we’ve entered 17:35: Security Rx Enter Time: To change a digit, press the correct digit. 8 to move right. Then enter Press ENTER to save the setting.
Advanced features Masking the PIN To prevent unauthorised long-distance calls, some office telephone systems require you to enter a personal identification number (PIN) whenever you dial long distance. Your fax’s PIN mask feature helps you keep that PIN number private. With the PIN mask activated, you can dial a fax number plus a PIN, but the PIN will not appear in a journal, error message printout, delayed command list or a TCR. The PIN may be up to eight characters in length.
Advanced features Important: While in PIN Mode 1, any autodialer numbers you use must include the PIN. This also applies to autodialer numbers used with batch transmission (see page 3.11) or programmable one-touch keys (see pages 3.34–3.48). Note: If you select either Mode 1 or Mode 2 and will be using batch transmission, you must store the PIN access code for the remote unit within the appropriate batch box.
Advanced features 3 Press ENTER to save the setting. Note: If you press ENTER without entering the PIN, the fax machine beeps, indicates “No PIN Number” on the LCD and then returns you to step 2. 4 Continue with the steps for creating or modifying a batch box (pages 3.11–3.12). Now you can perform batch transmission to this box while the PIN mask is activated. Setting Block Junk Fax Your fax machine’s Block Junk Fax feature lets you bar the gates against unauthorised incoming faxes (“junk fax”).
Advanced features 4 Depending on if you have already entered at least one number into the blocked numbers list, the LCD shows one of the following: Enter Fax Number 01:_ 5 Select BlockJunk No. or 01:555-2971 If you want to modify an existing entry in the blocked numbers list, press or until you see the number you want to modify. … or … If you want to enter a new number in an already-started blocked numbers list, press or until you find an empty position in the list.
Advanced features Using department codes Clearing a department code You can keep track of how your machine is used through its department code feature. When the department code setting is activated, the machine reminds each user to enter the department code before sending or polling a document. The Activity Journal then keeps track of fax transactions by department.
Advanced features Turning department code protection on and off Important: This feature will work only if you’ve activated the passcode protection (see page 3.49). 1 Press Program key, C, 3, 0, 1, ENTER. The LCD shows: Set Dept. Protect Enter Passcode: **** 2 To change one digit, press to move left or to move right until the cursor is under the digit, then use the numeric keypad to enter the correct number. Press ENTER. Dept. Protect :Off / /Enter 4 Press or until the setting you want appears.
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Changing the default settings This chapter describes how to change the settings of your machine. Settings for transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.1 Settings for reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.3 Settings for dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.5 Settings for copying . . . . . . . . . .
Changing the default settings Settings for transmission Scan settings Default setting: Primary resolution: Normal, Primary contrast: Normal Two different settings tell your machine how to scan documents. The initial factory settings are probably right for most applications, so try using them before changing any of these settings: • Primary resolution mode — Sets the resolution for your documents. Choose either normal, fine, superfine (“S Fine” on the LCD) or grayscale mode (“Gray”).
Changing the default settings Memory transmission TTI transmission Default setting: On Default setting: On Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page. This text lists a name, called the Transmit Terminal Identifier (TTI), and a fax number. You can set the machine to not send the TTI. Note: When the machine’s memory is full, it can transmit only through the document feeder (real time transmission).
Changing the default settings Settings for reception Print settings Half-page reception You can set three parameters for printing received fax messages: • Print reduction rate • Reduction margin • Paper save function You set all three in the same procedure, discussed on next page. Following is a explanation for each: Half-page reception can conserve paper if some of the faxes you receive are halfpage, “memo-sized” messages.
Changing the default settings 6 Press or sen On. until the setting you want appears. In this example, we’ve cho- Half Page Recpt.:On / /Enter 7 Press ENTER to save the setting. Setting the number of rings Default setting: 2 times You can set how many times your fax machine will ring before answering a call. Choose from 1 to 9 rings. 1 Press Program key, B, 2, 0, 3, ENTER. The LCD shows: # Of Rings # 2 (1-9):2 Use the numeric keypad to enter the number of rings you want, from 1 to 9.
Changing the default settings Settings for dialing Changing the dialing pause length Changing redial settings Default setting: 2 seconds Default setting: Number of redial: 2 times, Redial interval: 3 minutes It’s up to you how many times the fax redials a number and how long it waits between redials (that length of time between calls is the redial interval).
Changing the default settings Settings for copying Copy scan settings Default setting: Primary document type: Text, Primary contrast: Normal Two different settings tell your machine how to scan documents. The initial factory settings are probably right for most applications, so try using them before changing any of these settings: • Primary document type — Sets the document type for your documents. Choose either Text, Text&Photo, or Photo.
Changing the default settings Changing the copy auto reset time Setting sort copy Default setting: 3 minutes The machine returns to its initial condition automatically after a certain period of time. You can change this time from 1 to 10 minutes. Default setting: On You can set the sort setting to off for default setting by following procedure. 1 Press Program key, B, 3, 0, 3, ENTER. 1 Press Program key, B, 3, 0, 6, ENTER.
Changing the default settings Settings for operation Setting the silent mode Default setting: Off Silent mode allows you to mute the ringer, the alarm and the key tones. • Ringer — If you turn the ringer off in silent mode, a ring alerts you when you receive fax or voice call. • Alarm — If you disable the alarm in silent mode, the sound your machine makes when an error occurs and the beep your machine makes after sending or receiving a fax or making a copy cannot be heard.
Changing the default settings Setting Sleep mode (Energy saving mode) Setting the paper source Default setting: On Your machine is initially set to be in the Sleep mode automatically when 5 minutes has passed after you pressed any key last. If you want to set the Sleep mode to Off, you can set it here.
Changing the default settings 2 Press or until the mode you want appears. In this example, we’ve chosen On. 2-Bin Tray :On / /Enter If you chose On, proceed to step 3. If you chose Off, skip to step 7. 3 Press ENTER. The LCD asks you to select Lower or Upper tray for copy exit. Press or until the tray you want appears. In this example, we’ve chosen Upper. Copy exit 4 Press ENTER to save the setting. The LCD now asks you to select Lower or Upper tray for fax reception.
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Just in case … Tips on caring for your machine What to do if problems occur Glossary Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.1 Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.3 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.5 Caring for your fax machine . . . . . . . . . . . . .
Just in case … Clearing paper jams If an original document jams 1 If an original document jams in the ADF while scanning the document into the memory for faxing or copying, the LCD will show: To remove the document: 1 Open the scanner cover. 2 Lift the original document from the machine. Note: If you cannot remove the original document, open the inner cover as shown at right, then remove the document. 3 Gently close the scanner cover, making sure both sides are snapped down securely.
Just in case … If a printout jams inside your machine To clear a printout jammed inside your machine: 4 Important: Be careful not to put your hand between the top cover and the machine. 1 Open the top cover. Remove the jammed paper. Important: The fuser unit becomes very hot. Do not touch the fuser unit when you are removing a paper jam. Note: Avoid getting “unfixed” toner on your hands and clothes. Open the side cover. Pulling up the jam release lever to remove the jammed paper. 2 3 5.
Just in case … Print quality problems If your machine’s printouts develop quality problems, try to find the example below that matches your printout problem. When you find one which is like yours, try the suggested solutions. If they don’t work, contact your authorised Konica dealer. Printouts are too dark Pages are blank • The drum cartridge or toner cartridge may not be installed correctly. Install each cartridge correctly. • The toner cartridge may be out of toner, or the toner may be very low.
Just in case … Printouts have irregularities ABCDE ABCDE ABCDE ABCDE ABCDE • The paper you’re using may have absorbed moisture, perhaps due either to high humidity or water having been spilled on the paper supply. Toner will not adhere well to wet paper. Replace the paper with dry paper and try printing again. Printouts have toner smudges ABCDE ABCDE ABCDE ABCDE ABCDE Printouts have white and/or black lines ABCDE ABCDE ABCDE ABCDE ABCDE 5.4 • The toner cartridge or drum cartridge may be defective.
Just in case … Troubleshooting Occasionally, your fax machine encounters some trouble transmitting or receiving documents. When it does, it alerts you with an alarm. You can identify the problem with LCD messages and printed check messages and error reports, explained in the following pages. What you see on the LCD What it means/What to do Change to Fax Mode You tried to to store the document for polling (or for F-Code Box) when the machine is in the Copy mode.
Just in case … What you see on the LCD What it means/What to do What you see on the LCD What it means/What to do Document Full You tried to enter an document into an F-Code box, but the machine has reached its capacity (30 documents). Delete documents stored in F-Code boxes until the machine will let you proceed. In Relay Box You tried to store a document for polling in an F-Code box which is set to be a relay box. Select an F-Code box which is set to be a bulletin box, then try again.
Just in case … What you see on the LCD What it means/What to do What you see on the LCD What it means/What to do Macro In Use You tried to change the function for a Soft key, but that Soft key has been programmed in a Macro key. You cannot change the Soft key function until erase the Macro key that contains the Soft key you want to change. Erase the Macro key, then try again. No Passcode You tried to program a security feature (see page 3.
Just in case … What you see on the LCD What it means/What to do What you see on the LCD What it means/What to do Please Supply Paper The paper cassette or bypass tray is out of paper. Supply paper to the cassette and/or the bypass tray. SecurityRx is Off Please Wait Your fax machine’s printer is either warming up or busy. Please wait until the fax is finished printing and then re-try your command or operation.
Just in case … What you see on the LCD What it means/What to do Errors Too Many Steps You tried to enter too many steps for a macro. You can enter up to 60 steps into a macro key. Unable to Reduce In the reduction copy using the ADF, if the calculated ratio is smaller than minimum reduction ratio (50%), this message will appear and you cannot make the reduction copy. Use the platen glass, however parts of the image might not be copied.
Just in case … Reception errors R.1.1 The calling fax machine didn’t respond to your fax machine. This can happen if someone dials a wrong number or if the remote machine restricts access through use of a passcode. R.1.2 The two fax machines were incompatible. Your fax machine sends and receives only ITU-T Group 3 (see Glossary, page 5.17) fax communication, the industry standard since the early 1980s. R.1.4 Someone pressed STOP at the receiving fax machine. R.2.
Just in case … “Check Message” printouts When there’s a problem with a fax call and your machine detects an error, it produces an error printout headed by the words “Check Message.” This printout lists the following information about the transmission: • The resulting error code • A communications error message (see “What error messages can mean,” below) • The phone number (or TTI, if programmed) of the fax machine with which your machine had attempted to communicate.
Just in case … Caring for your fax machine With proper installation and a little maintenance, your fax machine should give you dependable service for years to come. Although it requires little day-to-day care, you can take these simple precautions to keep it in top form: • Always make sure your fax machine is installed according to our specifications, including using an electrical surge suppressor. (If necessary, review “Pick an installation spot,” page 1.5.) • Always use good, copier-quality paper.
Just in case … 5 Open the inner cover fully. 6 Use the cloth with the rollers cleaner to clean the face of the rollers. Rotate the rollers by hand to allow cleaning of the entire roller surface. Important: You must hold the cover open. It won’t stay open by itself. If you have unsatisfactory printout quality Your machine automatically cleans its charger and transport roller, two items which are very important to printout quality.
Just in case … Common questions General questions Sending faxes Q: Where do I add ink or toner to make my fax machine’s printouts darker? A: You can’t adjust the darkness of an incoming fax printout, but you can adjust the darkness of a copy or of a transmission. Insert a document and press CONTRAST to adjust the contrast setting. “Dark” prints at the darkest setting. The machine will reset automatically to normal contrast after you finish copying or sending the fax.
Just in case … Q: Can I transmit a page from a newspaper? A: No. A newspaper page can jam in your document feeder. First, use a copy machine to make an appropriately sized copy of the newspaper page, then transmit the copy. Q: Can I transmit a page with correction fluid on it? A: Yes, but only if the fluid is completely dry before you begin transmission. Q: How can I be sure my fax was received? A: Set your machine to print a confirmation report after each transmission (see pages 3.21).
Just in case … Receiving faxes Polling Q: My fax never answers. What’s wrong? A: Check to make sure your fax machine is properly connected to a working AC power outlet and phone jack (see page 1.7). If you’re using a second phone with your machine, make sure it’s connected properly. Q: What’s the purpose of polling? A: Polling lets you automatically “pull” a document which is set in another fax machine.
Just in case … Glossary This glossary contains terms you may encounter when discussing or reading about fax machines. Please use these definitions for reference only. 24-hour format — Also called military format. A format for keeping time that does not use a.m. or p.m. to distinguish between morning and afternoon. In the 24-hour format, one o’clock in the morning marks 1:00, noon marks 12:00 and midnight marks 24:00. To calculate the 24hour format, add 12 hours to all times after noon.
Just in case … Default — The setting your machine will always refer to if no other action has been programmed. For example, you can set the default for this machine to send a fax by using its memory. If you set this action as the default, that’s how your machine will always send a fax, until you tell it to do differently. Halftone — See Grayscale. Delayed command — Transmission or polling operation set by the user to occur later, automatically, at a predetermined time.
Just in case … MH — Modified Huffman, the standard ITU-T Group 3 data compression method. A one-dimensional coding scheme that compresses data in a horizontal direction only. A feature of all our fax machines, MH assures transmissions faster than one page per minute when communicating with other Group 3 units, regardless of manufacturer. See also MR, MMR. Military format — See 24-hour format. Modem — Modulator-demodulator.
Just in case … Secure polling — Polling in which preset passcodes are checked between two machines before polling is allowed to take place. Speed-dialing — Allows the fax user to store frequently used fax numbers for dialing with the touch of three keys — an identifier key (either * or #) and then a three-digit code — for each number. See also Autodialing and One-touch dialing. Station ID — (Also called Location ID or Receiver ID.
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Appendix and index
Appendix and index Specifications General Type: Compatibility: Phone system: Dual access: One-touch dial: Speed dial: Document input Desktop plain paper facsimile ITU-T Group 3 Public Switched Telephone Network (PSTN) or equivalent Multitasking 55 locations 145 locations Document set: Original reference position: Scanning resolution: Operating Environment Environmental temperature: Relative humidity: 10º C to 32º C 20 to 80% RH Power requirement: Power: 230V AC 50/60 Hz.
Appendix and index Printing method: LED scanning, Electrophotographic dry powered image transfer to plain paper Print speed: Up to 13 ppm (using A4-sized paper in 1st paper cassette) Receive reduction print: Auto (Variable from 100% to 50% by 1% ratio) Fixed (100%) Copy reduce and enlarge ratio: Variable from 50% to 200% by 1% ratio Fixed (200%, 141%, 122%, 115%, 100%, 86%, 81%, 70% or 50%) Smoothing print: Yes Printing paper size: Paper cassette; A4, A5, F4 Bypass tray; **** A4, A5, F4, A6, Letter, Legal,
Appendix and index Index A AC power cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 AC power switch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7 Activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.20 ADF (Automatic Document Feeder) . . . . . . . . . . .
Appendix and index Auto reset time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.7 Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.6 Copy auto . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.7 Copy Protect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Appendix and index Paper size of the 1st cassette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9 Paper size of the 2nd cassette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9 Paper size of the Bypass Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10 Paper source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Appendix and index Speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.4 Entering or changing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.4 Erasing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5 Fax dialing via speed-dial . . . . . . . . . . . . . . . . . . . . . . . . . .
Konica Business Machines Deutschland GmbH Lilienthalstrasse 1, D-21337 Luneburg (Germany) Tel: (+49) 4131-886-320 Fax: (+49) 4131-886-307 Copyright© 2003 by Konica Business Machine; all rights reserved. Printed in China.
