User's Guide Document Folder Operations 7222 7228 7235
Thank you for purchasing KONICA MINOLTA copier. This User's Guide describes the operating procedures and safety precautions of the KONICA MINOLTA copier so that you can handle it safely and make the best of its capabilities. Usually keep this manual close at hand for the convenience of reference later.
1 Chapter Contents Introduction ..................................................................................iii Getting Started .............................................................................. iv Features of the Document Folder .....................................................................................iv How to Use This User’s Guide .........................................................................................vi Manual Structure ....................................
Contents (continued) Appendix Specifications ................................................................... Appendix-2 Entering Names ................................................................. Appendix-4 Scan Direct ......................................................................
Introduction Thank you for your purchase of the Konica Minolta digital electronic photo-copying machine. This User’s Guide describes operating procedures and precautions for use of the Document Folder functions. Please read this User’s Guide before starting operation of the machine. To operate the Document Folder, the optional hard disk (HD-103 Type-A) is required. Contact your service representative for this optional hard disk.
Getting Started Features of the Document Folder Printing the document Documents in the Document Folder can be printed by opening the Document Folder from the Copy, Print or Fax screen. HINT For details, see p. 3-4. Transmitting Documents via E-Mail Documents in the Document Folder can be transmitted via E-mail by opening the Document Folder from the Scanner screen. HINT For details, see p. 3-29.
Getting Started (continued) Printing Copied Documents Immediately Before Again (RePrint) By storing documents in the Re-Print Box when copying, up to 10 documents can be recopied as required. HINT For details, see p. 3-22.
Getting Started (continued) How to Use This User’s Guide Title Detailed information on operating procedures. Describes operating procedures. Describes principles of functions, and highlights the functions that cannot be used together. [Italic] is used to display the buttons on the control panel. Shows the view of the touch screen at the operation. Italic is used to signify the keys on the touch screen. Reminder! Shows a reference.
Getting Started (continued) Manual Structure The following manuals are included with machine. User’s Guide (Copy Operations) Describes the basic operation and the copy operation. Refer to this User’s Guide to see: • Precautions for installation and handling • How to turn the power on/off • How to supply paper • Troubleshooting for paper jam, etc.
Getting Started (continued) User Software CD Two manuals as follows are contained in this CD: • Web Utilities User’s Guide • Address Book User’s Guide viii
Chapter 1 1 Chapter Overview of Document Folder What is Document Folder? System Box and User Box Confidentiality What is Document Folder?..........................................................1-2 System Box and User Box ..........................................................1-4 Confidentiality .............................................................................1-5 Re-Print Function ........................................................................
What is Document Folder? The Document Folder can be used only when the hard disk (HD-103 Type-A) is installed. Copy documents, print document, scanned documents and received faxes can be stored in the Document Folder. Documents stored can be printed, transmitted via E-mail, transferred using FTP, Transmission to the computer, or imported to a computer.
1 Chapter What is Document Folder? (continued) What is Document Folder? Output Method and Documents which can be output System Box and User Box Documents which can be output and their output method are as follows. Operation Screen to open the Document Folder Copy screen Document which can be output Confidentiality Output method Re-Print Function Copy document Printing (auto) *1,*2 Printer document Printing Fax screen Scanner Printer screen document*3 HINT p.
System Box and User Box Document Folder is classified into System Box and User Box. HINT See p. 4-11 for details of the User Box Registration. System Box When you purchase the copier, the System Box has been set. Its Box No. is 0. The System Box cannot be deleted. User Box User Boxes are established when required by the key operator. Box. No. of the User Box is 1 to 999999999.
1 Chapter Confidentiality What is Document Folder? In the Document Folder, confidentiality of each box is secured by using a User ID and password. Each document is also kept in confidence by providing a document password for each document. HINT System Box and User Box Confidentiality • Refer to p. 4-11 to establish of User ID. Re-Print Function • Refer to p. 4-11 to establish of box password. • Refer to p. 3-19 to establish of document password.
Re-Print Function When copying documents, they can be stored in the Re-Print Box of the Document Folder to reprint without re-scanning. Up to ten documents can be stored in the Re-Print Box. When you purchase the copier, it has been set so that the documents in the Re-Print Box are automatically deleted after one day. HINT See p. 3-22 for information about the Re-Print function. DETAILS • While the "Enhanced Security function" is set up, the Re-Print function cannot be used.
Chapter 2 Storing Documents in Document Folder 2 Chapter Storing Documents in Document Folder .....................................2-2 Storing Copy Documents ............................................................2-4 Storing Scanned Document ......................................................
Storing Documents in Document Folder Copied, faxed, printed and scanned documents can be stored in the Document Folder. DETAILS • Documents received via the Fax are automatically stored in the Document Folder. Refer to p. 4-8 and "User’s Guide (Internet Fax/Fax Operations)" to set the method of storage. • Print documents are stored on the printer driver. Refer to the Print Controller User’s Guide for the operation of the printer driver.
Storing Documents in Document Folder (continued) Copy document c ± Print document - Application (Sheet/Cover Insertion) ± - Chapter ± - Combination c c Store Proof Copy Booklet ± ± OHP Interleave ± ± Image Insert ± - Dual Page c - Flip Side ± - Frame/Fold Erase Non-Image Area Erase AUTO Layout c c c - Reduce & Shift ± c Stamp / Overlay ± Reverse Image c c (Added with the printer driver) c Repeat Mode ± - 2 Remarks Chapter • Setting is automatically reset so that
Storing Copy Documents Copy documents can be stored in the Document Folder by three methods as follows: • Copy & Box Store .................. Document is scanned, copied and stored in the Document Folder of a specified No. • Box Store only........................ Document is scanned and stored in the Document Folder of a specified No. • Copy & Re-Print ..................... Document is scanned, copied and stored in the Re-Print Box. For "Copy & Box Store" and "Box Store only" methods 1.
Storing Copy Documents (continued) 4. To open a box for which the User ID has been set, press the User ID, enter the User ID (8 digits or less) on the screen displayed with the key pad and press OK. To open a box for which no User ID has been set, go to the step 5. 2 Chapter Storing Documents in Document Folder Storing Copy Documents Storing Scanned Document DETAILS • If a User ID has been entered for user account verification, a list of appropriate boxes is indicated.
Storing Copy Documents (continued) 5. Press File Name and enter the document file name on the Data Input screen displayed. HINT For detail, see "Entering Names" (p. Appendix-4). DETAILS Copy0001 has been set as the default value. The numeral value increases by 1 with each document’s storage. (e.g.
Storing Copy Documents (continued) 6. To set a password for the document, press Document Password Setting and enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. 2 Chapter Storing Documents in Document Folder Storing Copy Documents Storing Scanned Document DETAILS • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used.
Storing Copy Documents (continued) 7. To select a box, press Character to search and the key with the letter or number (No.etc) representing the first letter of the box that you are searching for. Or enter the Box No. (1 to 9 digits) with the key pad in "Box No.", select the Document Folder to store the document and press OK. DETAILS • By pressing DEL., characters of the Box No. entered are erased one by one. • "P" is indicated on the left side of a box to which a password has been set.
Storing Copy Documents (continued) 8. When a box for which a password has been set is selected, the Password Input screen is indicated. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. 2 Chapter Storing Documents in Document Folder Storing Copy Documents Storing Scanned Document DETAILS • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used. 9.
Storing Copy Documents (continued) For Copy & Re-Print 1. Press [COPY] on the control panel to display the Copy screen. 2. Press Document Folder. 3. Press Copy & Re-Print. Copy screen is displayed. DETAILS Up to ten documents can be stored in the Re-Print Box.
Storing Copy Documents (continued) 4. Set the copy function if required, set the original document and press [START] on the control panel. DETAILS The default value of the file name is Copy0001. The numerical value increases by 1 with each document’s storage. 2 Chapter Storing Documents in Document Folder Storing Copy Documents HINT Storing Scanned Document • Refer to "User’s Guide (Copy Operations)" for the setting of the copy function. • See p.
Storing Scanned Document Scanned documents are stored in the Document Folder using the following procedure. 1. 2. 3. Press [SCANNER] on the control panel to display the Scanner screen. Press BOX. To open the box for which a User ID has been set, press the User ID, enter the User ID (8 digits or less) on the screen displayed with the key pad and press OK. To open a box for which no User ID has been set, go to step 4. DETAILS • Enter the User ID in 8 digits or less.
Storing Scanned Document (continued) 4. To select a box, press Character to search and the key with the letter or number (No.etc) representing the first letter of the box that you are searching for. Or enter the Box No. (1 to 9 digits) with the key pad in “Box No.”, select the Document Folder to store the document. 2 Chapter Storing Documents in Document Folder Storing Copy Documents Storing Scanned Document DETAILS • By pressing DEL., characters of the Box No. entered are erased one by one.
Storing Scanned Document (continued) 5. Press File Name, enter the file name of the document on the Data Input screen displayed and press OK. HINT For detail, see "Entering Names" (p. Appendix-4). DETAILS • Scan0001 has been set as the default value. • The numeral value increases by 1 with each documents storage. 6. Set the scanner functions as required, set the original document and press [START] on the control panel. HINT • Refer to "User’s Guide (Network/Scanner Operations)" to setting the scanner.
Storing Scanned Document (continued) 7. When selecting a box for which a password has been set, the Password Input screen is displayed. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or under) and press OK. (3) Press OK. 2 Chapter Storing Documents in Document Folder Storing Copy Documents Storing Scanned Document DETAILS • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used.
Chapter 3 Print Documents How to See the Document List Screen .......................................3-2 Printing the Documents in Box....................................................3-3 Operating the Re-Print Function ...............................................3-22 3 Chapter Transmit or Transfer a Document in the Box ............................3-29 Importing Scanned Documents to Computer ............................
How to See the Document List Screen 1 11 2 3 10 4 9 5 8 7 6 1 Check Press to check the functions set when a document was stored. 2 PROOF PRINT Press to print only the first page of a document. 3 PRINT Press to print a document. 4 ALL SELECT Press to select all documents in the Document Folder. Documents and scanned documents saved in the PDF format for which a password has been set are not selected. Documents requiring a password must be selected individually.
Printing the Documents in Box Documents in the Document Folder can be printed by opening the Document Folder from the Copy, Fax, or Printer screen. It is also possible to check the contents of a document, print the document list, delete documents, change the document name or password, etc., by printing only the first page of the document. DETAILS • Scanner documents saved in the PDF format cannot be printed.
Printing the Documents in Box (continued) Printing documents Documents in the Document Folder are printed in the following procedure. 3-4 1. Press Document Folder on the Copy, Fax or Printer screen. 2. On the Copy screen, press PRINT on the screen displayed.
Printing the Documents in Box (continued) 3. When opening a box for which a User ID has been set, press User ID, enter the User ID (8 digits or less) on the screen displayed with the key pad and press OK. To open a box for which no User ID has been set, go to the step 4. 3 Chapter How to See the Document List Screen Printing the Documents in Box DETAILS • If a User ID has been entered for user account verification, a list of appropriate boxes is indicated. In this case, User ID cannot be selected.
Printing the Documents in Box (continued) 5. When selecting a box for which a password has been set, the Password Input screen is displayed. Enter the password using the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. (3) Press OK. DETAILS • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used.
Printing the Documents in Box (continued) 6. Select a document to be printed. 3 Chapter How to See the Document List Screen DETAILS • To display the next or previous screen, press or . Printing the Documents in Box • By pressing BACK, the previous screen appears. • If a document has a long file name, the screen can be changed to display only the Document No. and File Name by pressing File Name. Press File Name again to return to the former screen. • "P" is indicated on the right side of No.
Printing the Documents in Box (continued) 8. Press PRINT. 9. Change the printing function as required. Setting can be changed for the following functions: • Copy, Print and Scanner documents: No. of copies, output setting (output tray, sort, staple, punch), paper size, one/twosided selection • Fax document: No. of copies, one / two-sides selection, output tray DETAILS Refer to "User’s Guide (Copy Operations)" for details of the copy function. 10.Enter the No.
Printing the Documents in Box (continued) Printing the First Page only To print only the first page of the document in the Document Folder to check the contents of the document, follow the procedure below. 1. 2. Refer to the steps 1 through 5 on p. 3-4 ("Printing documents") to display the Document List screen. Select a document to be printed.
Printing the Documents in Box (continued) 3. When a password has been set for the document, enter the password using the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. DETAILS • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used. 4. Press PROOF PRINT. 5. Press [START] on the control panel. First page of the document selected is printed.
Printing the Documents in Box (continued) Deleting Documents Documents in the Document Folder are deleted in the following procedure. 1. 2. Refer to the steps 1 through 5 on p. 3-4 ("Printing documents") to display the Document List screen. 3 Select a document to be deleted. Chapter How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function Transmit or Transfer a Document in the Box DETAILS • To display the next or previous screen, press or .
Printing the Documents in Box (continued) DETAILS • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used. 4. Press DELETE. 5. Press YES. The document selected is deleted.
Printing the Documents in Box (continued) Printing the Document List Document list in the Document Folder is printed in the following procedure. 1. 2. Refer to the steps 1 through 5 on p. 3-4 ("Printing documents") to display the Document List screen. 3 Press Document List Print. Chapter How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function Document list in the box selected is printed.
Printing the Documents in Box (continued) Checking the Setting of Documents Check the function settings established when the document was stored using the following procedure. 1. 2. Refer to the steps 1 through 5 on p. 3-4 ("Printing documents") to display the Document List screen. Select a document to be checked. DETAILS • To display the next or previous screen, press or . • By pressing BACK, previous screen appears.
Printing the Documents in Box (continued) DETAILS • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used. 4. Press Check. 3 Chapter How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function Setting condition of the document selected is displayed. 5. After checking the setting condition, press EXIT.
Printing the Documents in Box (continued) Changing the Document Name Document names of documents in the Document Folder are changed using the following procedure. 1. 2. Refer to the steps 1 through 5 on p. 3-4 ("Printing documents") to display the Document List screen. Select a document for which the document name is to be changed. DETAILS • To display the next or previous screen, press or . • By pressing BACK, the previous screen appears.
Printing the Documents in Box (continued) 3. When a password has been set for the document, enter the password using the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. 3 Chapter How to See the Document List Screen Printing the Documents in Box DETAILS Operating the Re-Print Function • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used. 4.
Printing the Documents in Box (continued) 5. Press Change File Name. Data input screen is displayed. 6. Enter the new file name and press OK. HINT For detail, see "Entering Names" (p. Appendix-4). 7. Check the file name and press OK.
Printing the Documents in Box (continued) Setting/Changing the Password Establish or change passwords for documents in the Document Folder using the following procedure. 1. 2. Refer to the steps 1 through 5 on p. 3-4 ("Printing documents") to display the Document List screen. Select the document for which the password is to be set or changed.
Printing the Documents in Box (continued) 3. When a password has been set for the document, enter the password using the following procedure. (1) Press the Password button. (2) Enter the password (8 digits or less) and press the OK button. DETAILS • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used. 4. Press Edit Document. Document Editing screen is displayed.
Printing the Documents in Box (continued) 5. Press Password setting. 3 Chapter Data Entry screen is displayed. 6. How to See the Document List Screen Enter the password and press OK. Printing the Documents in Box Operating the Re-Print Function Transmit or Transfer a Document in the Box Importing Scanned Documents to Computer 7. Press OK.
Operating the Re-Print Function When "Copy & Re-Print" method was selected at the time of copy operation, documents have been stored in the Re-Print Box of the Document Folder. The documents stored in the Re-Print Box can be printed when required, only the first page of a document can be printed to check the contents, or the document can be deleted. When you purchase the copier, it has been set so that the documents in the Re-Print Box are automatically deleted after one day.
Operating the Re-Print Function (continued) 3. Select a document to be printed. 3 Chapter How to See the Document List Screen DETAILS • To display the next or previous screen, press or . • If a document has a long file name, the screen can be changed to display only the Document No. and File Name by pressing File Name. Press File Name again to return to the former screen. • By pressing CANCEL, previous screen is displayed. 4. 5.
Operating the Re-Print Function (continued) 6. Enter the No. of copies with the keypad and press [START] on the control panel. Document selected is printed.
Operating the Re-Print Function (continued) Printing the First Page Only Only the first page of a document stored in the Re-Print Box can be printed using the following procedure to check the contents of the document. 1. Press Document Folder on the Copy screen. 3 Chapter How to See the Document List Screen 2. Printing the Documents in Box Press Re-Print. Operating the Re-Print Function Transmit or Transfer a Document in the Box Importing Scanned Documents to Computer 3.
Operating the Re-Print Function (continued) 4. Press PROOF PRINT. First page of the document selected is printed. 5. 3-26 Press [START] on the control panel.
Operating the Re-Print Function (continued) Deleting Documents Documents stored in the Re-Print Box are deleted using the following procedure. 1. Press Document Folder on the Copy screen. 3 Chapter How to See the Document List Screen 2. Printing the Documents in Box Press Re-Print.
Operating the Re-Print Function (continued) 3. Select a document to be deleted. DETAILS • To display the next or previous screen, press or . • If a document has a long file name, the screen can be changed to display only the Document No. and File Name by pressing File Name. Press File Name again to return to the former screen. • By pressing CANCEL, previous screen is displayed. 4. Press DELETE. 5. Press YES. Document selected is deleted.
Transmit or Transfer a Document in the Box Documents in the Document Folder can be transmitted via E-mail, transferred with FTP, or sent to the computer by opening the Document folder from the Scanner screen. DETAILS When opening the Document Folder from the Copy/Fax/Printer screen, the document is output by printing. See p. 3-4 for the operation. Transmitting via E-Mail 1. 2. 3 Chapter Documents in the Document Folder are transmitted via E-mail in the following procedure.
Transmit or Transfer a Document in the Box (continued) DETAILS • Up to 8 digits can be entered for a user ID. • Use a user ID of 4 to 8 digits when the "Enhanced Security function" is being used. • When a user ID has been already entered while in the authorization of a user account, a list of relevant boxes has been already displayed. On such an occasion as this, the selection of User ID is not available. • When a wrong user ID has been entered, a warning message will be displayed. 4.
Transmit or Transfer a Document in the Box (continued) 5. When a box for which a password has been set is selected, the Password Input screen is indicated. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. 3 Chapter How to See the Document List Screen Printing the Documents in Box DETAILS Operating the Re-Print Function • Enter the password in 8 digits or less.
Transmit or Transfer a Document in the Box (continued) 7. When a password has been set for the document, enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. DETAILS • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used. 3-32 8. Press E-Mail/FTP Send. 9. Press E-Mail.
Transmit or Transfer a Document in the Box (continued) 10.Select the address indicated or press Enter address and enter an mail address. DETAILS Refer to the "User’s Guide (Network/Scanner Operations)" for more information on the mail address specifying method. 11. Press ORIGINAL MODE, select [File Form] - TIFF or PDF and press OK. 3 Chapter How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function Transmit or Transfer a Document in the Box 12.
Transmit or Transfer a Document in the Box (continued) Transmitting with FTP Documents in the Document Folder are transmitted with FTP in the following procedure. 1. 2. 3. Press [SCANNER] on the control panel to display the Scanner screen. Press Document Folder. When opening a box for which a User ID has been set, press User ID, enter the User ID (8 digits or less) on the screen displayed with the key pad and press OK. To open a box for which no User ID has been set, go to step 4.
Transmit or Transfer a Document in the Box (continued) 4. To select a box, press Character to search and the key with the letter or number (No.etc) representing the first letter of the box that you are searching for. Or enter the Box No. (1 to 9 digits) with the key pad in "Box No.", select the Document Folder to store the document and press OK. 3 Chapter How to See the Document List Screen Printing the Documents in Box DETAILS Operating the Re-Print Function • By pressing DEL.
Transmit or Transfer a Document in the Box (continued) 6. Select a document to be transferred with FTP. DETAILS • The scanner documents cannot be transmitted. • To display the next or previous screen, press or . • By pressing BACK, previous screen appears. • If a document has a long file name, the screen can be changed to display only the Document No. and File Name by pressing File Name. Press File Name again to return to the former screen. HINT See p.
Transmit or Transfer a Document in the Box (continued) 8. Press E-Mail/FTP Send. 3 Chapter 9. Press FTP. How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function Transmit or Transfer a Document in the Box 10.Select the address indicated or press Enter address and enter the host address, file path and other required items. DETAILS Refer to the "User’s Guide (Network/Scanner Operations)" for more information on the FTP transfer address specifying method. 11.
Transmit or Transfer a Document in the Box (continued) Transmission is made to the computer Documents in the Document Folder are transmitted to the shared folder on the computer in the following procedure. 1. 2. 3. Press [SCANNER] on the control panel to display the Scanner screen. Press Document Folder. When opening a box for which a User ID has been set, press User ID, enter the User ID (8 digits or less) on the screen displayed with the key pad and press OK.
Transmit or Transfer a Document in the Box (continued) 4. To select a box, press Character to search and the key with the letter or number (No.etc) representing the first letter of the box that you are searching for. Or enter the Box No. (1 to 9 digits) with the key pad in "Box No.", select the Document Folder to store the document and press OK. 3 Chapter How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function DETAILS • By pressing DEL.
Transmit or Transfer a Document in the Box (continued) 6. Select a document to be transferred to the computer. DETAILS • The scanner documents cannot be transmitted. • To display the next or previous screen, press or . • By pressing BACK, previous screen appears. • If a document has a long file name, the screen can be changed to display only the Document No. and File Name by pressing File Name. Press File Name again to return to the former screen. HINT See p.
Transmit or Transfer a Document in the Box (continued) 8. Press E-Mail/FTP Send. 3 Chapter 9. Press PC (SMB). How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function Transmit or Transfer a Document in the Box 10.Select the address indicated or press Enter address and enter the host name and other required items such as a folder.
Importing Scanned Documents to Computer Importing Scanned Documents to Computer In order to import the scanned documents stored in the Document Folder to a computer, an application software compatible with the network/scanner driver, "KONICA MINOLTA Scanner Driver", and TWAIN scanner driver is required. Reminder! • When selecting File Form - PDF to scan the original document, scanned documents cannot be imported using the network scanner driver/scanner driver.
Importing Scanned Documents to Computer (continued) Installing the network scanner driver To use the network/scanner driver [KONICA MINOLTA Scanner Driver], install, first of all, the network/scanner driver into the computer. Note that the installation of the network/scanner driver is restricted only to the OS's shown below. • Windows 95 • Windows 98 3 • Windows Me Chapter • Windows NT 4.0 • Windows 2000 • Windows XP 1.
Importing Scanned Documents to Computer (continued) 4. Open the [\English\Scanner] folder on the user software CD, then double-click [Setup.exe]. The [Select Language] screen is displayed. 5. Select your language, then click the [OK] button. The [Welcome] screen is displayed. 6. Check the contents, then click the [Next] button. The [Start Installation] screen is displayed.
Importing Scanned Documents to Computer (continued) 7. Click the [Next] button. 3 Chapter How to See the Document List Screen Printing the Documents in Box The [Installing] screen is displayed and the necessary files are copied. Operating the Re-Print Function Transmit or Transfer a Document in the Box Importing Scanned Documents to Computer When the copying ends, the [Installation complete] screen is displayed.
Importing Scanned Documents to Computer (continued) 8. Click the [Finish] button. This completes the installation of the network scanner driver.
Importing Scanned Documents to Computer (continued) Connecting the computer and the hard disk The scan data stored on the print controller box is imported into the computer using the application software supporting the TWAIN scanner driver. There is a variety of application software that supports TWAIN scanner drivers. Here we use Adobe Acrobat 4.0. When using other application software, refer to the user’s manual for that software.
Importing Scanned Documents to Computer (continued) 5. 6. 7. In the [Destination], when importing scanned data and inserting it into the currently open file, select [Current Document]; when importing the scan data as a new file, select [New document]. Click the [Scan] button. Input the [Scanner server name (IP address)] and [Scanner name] for the scanner on which the scan data is stored. The DNS name or NetBIOS name cannot be used as the scanner server name. 8. Input the [Box No.
Importing Scanned Documents to Computer (continued) 10.Click the [Connect] button. 3 Chapter How to See the Document List Screen The [KONICA MINOLTA Scanner Driver] main screen is displayed. Printing the Documents in Box Operating the Re-Print Function Transmit or Transfer a Document in the Box Importing Scanned Documents to Computer • Steps 7-10 refer only to the scanner driver settings default setup process.
Importing Scanned Documents to Computer (continued) Importing scanned data into the computer The scanned data stored on the print controller box is imported to the computer using the application software supporting the TWAIN scanner driver. DETAILS If [PDF] is selected as the file format, the scan data cannnot be imported using [KONICA MINOLTA Scanner Driver]. For the details about importing PDF format data, ask your service representative. 1.
Importing Scanned Documents to Computer (continued) 2. Set the processing for the scanned data importing. In the default settings, document data is deleted after it has been imported in. To delete scanned data from the hard disk 1. Click the [Option] button. The [Variable Option] screen is displayed. 3 2. Check the [Delete after taking in Scanner document] checkbox.
Importing Scanned Documents to Computer (continued) 5. To change the storage location, click the [OK] button. The display returns to the [Variable Option] screen. Reminder! Documents are not scanned in normally if the drive specified with the [Temp Folder set-up for scanner] setting does not have enough free space. Specify a drive with adequate free space. 6. Click the [OK] button. The display returns to the [KONICA MINOLTA Scanner Driver] main screen. 7.
Importing Scanned Documents to Computer (continued) 8. Click the [Reading] button. The scan data in the box is imported into the computer. Scanner driver screen 3 This section explains the main screen for the network scanner driver. Chapter How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function Transmit or Transfer a Document in the Box Importing Scanned Documents to Computer • Box No.
Importing Scanned Documents to Computer (continued) • [Reading] button The selected scanned data is read. • [Delete] button The selected scanned data is deleted. • [Refresh] button The displayed contents are updated to the latest information. • [Option] button The [Variable Option] screen is displayed. • [Close] button The scanner driver ends. • [Help] button Displays the scanner driver help. • [Box No. Selection] button The [Scanner Box number. Set-up] screen is displayed.
Importing Scanned Documents to Computer (continued) • [Add] button The [Scanner box No. set-up] screen is displayed. • [Edit] button The [Scanner Box No. Set-up] screen with the selected scanner information is displayed. • [Copy] button A copy of the selected scan settings is prepared. 3 • [Delete] button The selected scan data is deleted. Chapter • [Connect] button The [KONICA MINOLTA Scanner Driver] main screen is displayed.
Chapter 4 Key Operator Mode Key Operator Operation Menu List .............................................4-2 Displaying/Completing Document Folder Setting........................4-4 System Box Setting.....................................................................4-8 User Box Registration/Edit ........................................................4-11 User Box List.............................................................................4-15 Re-Print Setting....................................
Key Operator Operation Menu List The menu as listed below can be used for setting the Key Operator Mode box. The * mark indicates the default values set when you purchase the machine. System Box setting Sets the items for the System Box as shown below. (See p. 4-8.) Item Password setting Option setting Document auto delete Description Set the password for the System Box. Sets so that the documents stored in the System Box are automatically deleted.
Key Operator Operation Menu List (continued) User Box list User Box list can be displayed. (See p. 4-15.) Item Document List Print EDIT ERASE Description List of documents stored in the User Box can be printed. Setting of User Box (Name, Character to search, Option setting) can be changed. User Box can be erased. 4 Re-Print setting Chapter Sets items for the re-print function.(See p. 4-21) Item Re-Print Document auto delete Description Sets whether to use the re-print function or not.
Displaying/Completing Document Folder Setting Displaying the Document Folder setting Key operator operation Document Folder setting screen is displayed in the following procedure. 1. 2. 3. 4-4 Press [COPY]. Press [HELP]. Press Key Ope mode.
Displaying/Completing Document Folder Setting (continued) 4. When a password has been set, the Key Operator password screen appears. Press Password, enter the password (within 8 digits) on the Data Input screen or with the key pad and press OK. 4 Chapter Key Operator Operation Menu List Displaying/ Completing Document Folder Setting System Box Setting DETAILS • The service representative determines the Key Operator password. It is the Key Operator's responsibility to manage the password.
Displaying/Completing Document Folder Setting (continued) 6. Press 6. Document Folder. DETAILS 4.FAX and 5.Printer may not be displayed depending on the optional settings. 7. Set the required items. DETAILS When the "Enhanced Security function" has been set up, 4. Re-Print setting is not indicated.
Displaying/Completing Document Folder Setting (continued) Exiting the Document Folder setting Key Operator Document Folder setting is completed using the following procedure. 1. 2. Press RETURN on the Box setting screen. 4 Chapter Press RETURN on the Key operator mode screen. Key Operator Operation Menu List Displaying/ Completing Document Folder Setting System Box Setting User Box Registration/ Edit User Box List The Copy screen returns.
System Box Setting Set the items for the System Box. • Password setting Set the password for the System Box in 8 digits or less. • Option setting Document auto delete It can be set so that the documents stored in the System Box are automatically deleted. Select time until the deletion from the following values: None*/12 hours/1 day/2 days/3 days/4 days/7 days/30 days The * mark indicates the default values available when you purchase the machine. 1.
System Box Setting (continued) 4. Press Password, enter the password on the Data Input screen displayed and press OK. Enter the password in 8 digits or less. 4 DETAILS Chapter • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used. 5. Key Operator Operation Menu List Press 2.Option setting. Displaying/ Completing Document Folder Setting System Box Setting User Box Registration/ Edit User Box List 6. 7.
System Box Setting (continued) 8. Press RETURN. Box setting screen returns.
User Box Registration/Edit In this mode you can register new boxes or make changes to user boxes that have already been registered. DETAILS By pressing the User Box list button, settings of the User Box can be changed. For details, see p. 4-17. • Box No. Sets the Box No. of the User Box in the range of 1 to 999999999. • Name Sets the name of the User Box in 24 characters. 4 • Password setting Sets the password for the User Box in 8 digits or less.
User Box Registration/Edit (continued) 1. Open the Box setting screen (See "Displaying the Document Folder setting"(p.4-4)). 2. Press 2. User Box registration/edit. 3. Enter the Box No. with the keypad on the control panel. DETAILS • Digits can be used in the range of 1 to 999999999. • If an incorrect data is entered, press DEL. and enter a new box No.. 4. 4-12 Press OK.
User Box Registration/Edit (continued) 5. When a box for which a password has been set is selected, the Password Entry screen is displayed. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. (3) Press OK. 4 Chapter DETAILS • Enter the password in 8 digits or less. • The entry of a password is not required when the "Enhanced Security function" is being Displaying/ Completing Document Folder Setting used. 6.
User Box Registration/Edit (continued) 8. To set a User ID, press User ID and enter the User ID with the keypad in 8 digits or less. DETAILS 9. User ID is an ECM User ID set by the key operator of the copier. Refer to the "User’s Guide (Copy Operations)" for details. Select a Character to search. Press the key of a character to research to be registered from A- to No.etc. 10.Press Option setting. 11. Press [Document auto delete] - EDIT and select time until the document in the box is deleted. 12.
User Box List User Box list can be displayed. In the User Box list, list of the documents stored in the User Box can be printed, contents of registration of the User Box can be changed, or User Box can be deleted. Printing the document list 1. 2. Open the Box setting screen (See "Displaying the Document Folder setting"(p.4-4)). Press 3.User Box list. 4 Chapter 3. Key Operator Operation Menu List Select a User Box list for which the document list is to be or .
User Box List (continued) 4. 5. Press Document List Print. When a box for which a password has been set is selected, the Password Entry screen is displayed. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. (3) Press OK. DETAILS • Enter the password in 8 digits or less. • The entry of a password is not required when the "Enhanced Security function" is being used.
User Box List (continued) 6. Select Document List and press PRINT. List is printed and the List print screen returns. Changing the Setting of User Box 1. 2. 4 Chapter Open the Box setting screen (See "Displaying the Document Folder setting"(p.4-4)). Key Operator Operation Menu List Press User Box list. Displaying/ Completing Document Folder Setting System Box Setting User Box Registration/ Edit User Box List 3. Select a User Box to be changed with or Re-Print Setting .
User Box List (continued) DETAILS • Press or to display the next or previous screen. • By pressing RETURN, the Box Setting screen returns. 4. Press EDIT. User Box Registration/Edition screen is displayed. 5. When a box for which a password has been set is selected, the Password Entry screen is displayed. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. (3) Press OK. DETAILS • Enter the password in 8 digits or less.
User Box List (continued) Deleting the User Box DETAILS User Box storing documents cannot be deleted. In order to delete the User Box, all of the documents stored in it should be deleted first. 1. 2. Open the Box setting screen (See "Displaying the Document Folder setting"(p.4-4)). Press User Box list. 4 Chapter Key Operator Operation Menu List 3. Select a User Box to be deleted by pressing or Displaying/ Completing Document Folder Setting .
User Box List (continued) 5. When a box for which a password has been set is selected, the Password Input screen is display. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. (3) Press OK. DETAILS • Enter the password in 8 digits or less. • The entry of a password is not required when the "Enhanced Security function" is being used. 6. Press YES. User Box selected is deleted.
Re-Print Setting Set the items for the Re-Print function. • Re-Print ............................ Set whether to use the Re-Print function. ON/OFF* • Document auto delete ...... It can be set so that the documents stored in the Re-Print Box are automatically deleted. Select time until the deletion from the following values: None/12 hours/1 day*/2 days/3 days/4 days/7 days/30 days The * mark indicates the default values available when you purchase the machine.
Re-Print Setting (continued) 4. 5. Press [Document auto delete] - EDIT and select whether the documents in the Re-Print Box are automatically deleted or not. Press OK. DETAILS To discontinue the setting, press CANCEL.
Appendix Specifications .................................................................Appendix-2 Entering Names .............................................................Appendix-4 Scan Direct ....................................................................
Specifications No. of Document Folders: 1000 max. • No. of documents which can be stored in one box: 200 • Max. No.
Specifications (continued) Documents which can be handled in the Document Folder opened from the printer screen Documents which can be handled in the Document Folder opened from the scanner screen Documents which can be handled in the Document Folder opened from the Fax screen Copy document Printer document Fax document Scanner document O O O U* O O O X O O O U* Item which can be changed or set at the time of printing No.
Entering Names A screen displays to allow you to enter a name. The procedures for entering characters from the screen are described below. Press Normal Press Keyboard Press Press Shift Normal Press Keyboard @ DETAILS • Press DEL. to delete the current character. • To delete all entered characters, press [CLEAR] or [STOP].
Entering Names (continued) Entering Letters and symbols 1. Press . Upper-case letters of alphabet, lower-case letters of alphabet, and symbols will appear in this order. DETAILS For Details about Keyboard, see "Entering with the keyboard". 2. When the desired character is displayed, press the corresponding key. Entering with the keyboard 1. Press the to display Keyboard on the right side on the screen. When Keyboard is displayed, press it. Keyboard screen will appear. 2.
Scan Direct Overview of Scan Direct Scan Direct is a tool to take out the data scanned with the Konica Minolta copier compatible with a scanner from multiple boxes. Data taken out cannot be referred to or processed with the Scan Direct. DETAILS Contact your service representative for details of Scan Direct. Major Functions • Performs the polling for the box of a copier compatible with the scanner specified by the IP address and stores data in the specified directory.
Scan Direct (continued) Help Function Operating method and other conditions of this tool are described in the help file. Refer to the help functions for detailed operating requirements, etc. How to open the Help File 1. Click the Help menu in the main window and click the Contents. Scan Direct help window is displayed. Appendix [Contents] tab Contents of the help file are described. Move from the contents to a desired function or operating method. [Index] tab Used to search with the key word.
Index A F Add ............................................................ 3-55 B FTP ........................................................... 3-34 Function settings ....................................... 3-14 Box No. .................................... 3-53, 4-2, 4-11 Box No. Selection ...................................... 3-54 Box Store only ............................................. 2-4 HD-103 Type-A ........................................... 1-2 Help .....................................
Index (continued) System Box ................................................. 1-4 System Box Setting ............................. 4-2, 4-8 T To delete scanned data from the hard disk 3-51 To leave the scanned data in the hard disk 3-51 U User Box ...................................................... 1-4 User Box List ..................................... 4-3, 4-15 User Box Registration/Edit ................ 4-2, 4-11 User ID ......................................
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Recycled paper is used for the inside pages of this manual. http://konicaminolta.com/ 27LN97990-00 2004 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Printed in Germany 2004.
