User’s Guide [Fax Driver Operations]
Introduction Introduction Thank you for purchasing this machine. If the optional fax kit is installed on this machine, faxes can be sent directly from Windows-compatible computers. This User’s Guide contains details of the fax driver functions that can be used to send faxes and descriptions of their operations and precautions. In order to ensure that this machine is used efficiently, carefully read this manual as needed.
Introduction What is an ENERGY STAR® Product? An ENERGY STAR® product has a special feature that allows it to automatically switch to a “low-power mode” after a period of inactivity. An ENERGY STAR® product uses energy more efficiently, saves you money on utility bills and helps protect the environment. Trademarks and Copyright - Netscape Communications, the Netscape Communications logo, Netscape Navigator, Netscape Communicator, and Netscape are trademarks of Netscape Communications Corporation.
Introduction OpenSSL Statement OpenSSL License Copyright © 1998-2000 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2.
Introduction Original SSLeay License Copyright © 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just the SSL code.
Introduction THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Introduction Note - This User’s Guide may not be reproduced in part or in full without permission. - Our company will not be held liable for any incidents caused by using this printing system or User’s Guide. - Information included in this User’s Guide is subject to change without notice.
Introduction SOFTWARE LICENSE AGREEMENT This package contains the following materials provided by Konica Minolta Business Technologies, Inc.
Introduction 9. You may not rent, lease, sublicense, lend or transfer versions or copies of the Software Licensee does not use, or Software contained on any unused media, except as part of the permanent transfer of all Software and Documentation as described above. 10.
Introduction Contents Introduction Energy Star® ...................................................................................... x-1 What is an ENERGY STAR® Product? ........................................... x-2 Kerberos ......................................................................................... x-5 SOFTWARE LICENSE AGREEMENT ................................................ x-7 Contents .............................................................................................
Introduction 2.3 2.3.1 Settings of this machine ............................................................... 2-11 IP address setting for this machine .............................................. 2-11 Specifying the RAW port number for this machine ...................... 2-11 LPD setting for this machine ........................................................ 2-11 2.3.2 For Windows XP/Server 2003 ...................................................... 2-12 2.3.3 For Windows Vista/Server 2008 ......
Introduction 3.5 Specifying the Layout tab settings ................................................ 3-19 3.5.1 3.6 Printing multiple pages on one page (N in 1, Poster Mode) ......... 3-19 Specifying the Stamp/Composition tab settings ......................... 3-21 3.6.1 Sending with an watermark .......................................................... 3-21 3.6.2 Editing a watermark ...................................................................... 3-22 3.
Introduction About this manual Structure of the manual This manual consists of the following chapters.
Introduction Using this user’s guide Fax Driver x-13
1 Overview
Overview 1 1 Overview 1.1 Printer controller The printer controller is a device that allows this machine to be used as a printer. The printing functions provided by the printer controller can also be used to perform PC-FAX operations, which allow a fax to be sent from a computer. 1.1.1 Role of the printer controller The printer controller is built into the machine. You can print or fax from applications on the computer connected to the printing system.
Overview 1.1.2 1 Flow of the PC-FAX operation Conventionally, faxes are sent by loading an original into a fax machine and sending it. With the fax driver, you can send a fax directly from your computer without using any paper (PC-FAX transmission). Transmission commands sent from the application are received by the fax driver.
Overview 1.2 1 Operating environment The system requirements for using this printing system and the interfaces used for connection are explained below. 1.2.1 Compatible computers and operating systems Check that the computer being connected meets the following conditions. Windows Fax Driver Item Operating environment Operating System Windows NT 4.
Overview 1.3 1 Setting up the system In order to use this printing system, it must first be set up. Setup consists of connecting this machine to a computer and installing the fax driver onto the computer being used. ! Detail This manual describes the setup method of network connection only for Port9100 that will be installed by the installer, and LPR/Port9100 that will be installed by Add Printer Wizard printing. 1.3.1 Network connection 1 Connect this machine to a computer.
Overview 1.3.2 1 Local connection 1 Connect this machine to a computer 2 Install the fax driver. ! Detail For details on connecting this machine to a computer, refer to the User’s Guide [Print Operations]. To update an existing fax driver, delete the existing fax driver first. For details, refer to “Uninstalling the fax driver” on page 2-25.
2 Installing the fax driver
Installing the fax driver 2 2 Installing the fax driver 2.1 Connection and installation procedures In order to use this printing system, the fax driver must be installed. The fax driver is a program that controls the processing of data for output. Install the fax driver onto the computer from the provided CD-ROM. The installation procedure for the Windows fax driver differs depending on which operating system is used and how this machine is connected to the computer. 2.1.
Installing the fax driver 2 ! Detail Before using this machine in a network environment, the network settings must be specified for this machine. For details, refer to the User’s Guide [Print Operations]. To install the printer driver under Windows 2000, XP, or Server 2003, log on as the Administrator. This manual describes the setup method using the Add Printer Wizard only for the LPR/Port9100 printing and parallel connection.
Installing the fax driver 2 ! Detail Before using this machine in a network environment, the network settings must be specified for this machine. For details, refer to the User’s Guide [Print Operations]. To install the printer driver under Windows Vista/Server 2008, log on as the Administrator. This manual describes the setup method using the Add Printer Wizard only for the LPR/Port9100 printing and parallel connection.
Installing the fax driver 2.2 2 Automatic installation using the installer If this installer is used, the fax driver can also be installed at same time as the necessary printer driver. The operations vary depending on the connection method, and if connecting with Port9100, specify the IP address manually. If connecting with USB, specify the machine that is automatically detected. 2.2.1 Installer operating environment Operating system Windows NT 4.
Installing the fax driver 2.2.3 2 To install the fax driver 2 Reminder When installing on Windows NT 4.0/2000/XP/Vista/Server 2003/Server 2008, administrator permissions are required. If the wizard starts up in order to add new hardware with a USB connection, click [Cancel]. If the User Account Control window appears when installing on Windows Vista, click the [Allow] button or the [Continue] button. 1 Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver) into the computer’s CD-ROM drive.
Installing the fax driver – 4 2 You can change the display language of the installation license agreement in the lower-right corner. When the setup selection dialog box appears, click the [Install printers/ MFPs] button, and then click the [Next] button. The connected printers and MFPs are detected. 5 Specify the printer/MFP. – – Fax Driver Select the machine that is detected automatically, click the [Next] button, and then go to step 8.
Installing the fax driver 6 – If the connection to this machine cannot be detected and the list is not displayed, select “Specify the Printer/MFP Except for the Above. (IP Address, Host Name...)”, click the [Refer to] button, and then go to step 6. – When the connection to the machine cannot be detected, the list is not displayed. If the printer cannot be detected, turn the machine off, then on again.
Installing the fax driver – 2 When a message dialog box appears that indicates that the connector cannot be found, click the [OK] button. 7 In the “Select Printer/MFP to Install” dialog box, click the [Next] button. 8 In the Confirm Installation Settings dialog box, click the [Install] button. – – Fax Driver If Windows logo test and digital signature warning messages appear in Windows 2000/XP/Server 2003/Vista/Server 2008, click the [Continue] or [Yes] button.
Installing the fax driver 9 2 In the Finish Installing Drivers dialog box, click the [Finish] button. This completes the fax driver installation. 2 Note In the Finish Installing Drivers dialog box, installation items can be confirmed and settings can be changed. [Review]: Check the installation settings. [Rename Printer]: Change the printer name. [Property]: Specify the property settings of the fax driver. For details,refer to “Specifying the Configure tab settings” on page 3-24.
Installing the fax driver 2.3 2 Installing the fax driver using the Add Printer Wizard As an example, the following describes the installation procedure via a network connection (LPR/Port9100). When using the LPR/Port9100 printing, specify the port during the printer driver installation process. ! Detail For installation procedures via other network connections (Windows printing, IPP), refer to the User’s Guide [Print Operations]. 2.3.
Installing the fax driver 2.3.2 2 For Windows XP/Server 2003 2 Reminder When installing on Windows XP/Server2003, administrator permissions are required. 1 Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver) into the computer’s CD-ROM drive. 2 Click the [Start] button, and then click “Printers and Faxes”.
Installing the fax driver 5 Select “Local printer attached to this computer”, and then click the [Next] button. – 6 For a parallel connection, select “LPT1” beside “Use the following port”. Click the [Next] button. The Add Standard TCP/IP Printer Port Wizard starts. – Fax Driver Clear the “Automatically detect and install my Plug and Play printer” check box. Click “Create a new port”, and then select “Standard TCP/IP Port” for the type of port.
Installing the fax driver 2 8 Click the [Next] button. 9 In the “Printer Name or IP Address” box, enter the IP address for this machine, and then click the [Next] button. – – – If the Additional Port Information Required dialog box appears, go to step 10. If the Finish screen appears, go to step 13. If both the LPR and Port9100 settings are enabled on the machine, the fax driver and the machine are connected by LPR. 10 Select “Custom”, and then click the [Settings] button.
Installing the fax driver 16 Specify the desired folder on the CD-ROM that contains the fax driver, and then click the [Open] button. – 17 2 Select the specified folder according to the printer driver to be used, the operating system, and the language. Fax driver: “Driver_Fax\Drivers\FAX\Language folder\Win_x86 (for a 64-bit operating system, "Win_x64")” folder on the Driver CDROM Vol.1 PCL Driver Click the [OK] button. The “Printers” list appears. 18 Click the [Next] button.
Installing the fax driver 2.3.3 2 For Windows Vista/Server 2008 In Windows Vista/Server 2008, you can retrieve and install the printers that are on the network. 2 Note When installing on Windows Vista/Server 2008, administrator permissions are required. 1 Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver) into the computer’s CD-ROM drive. 2 Click the [Start] button, and then click “Control Panel”. 3 From “Hardware and Sound”, click “Printer”.
Installing the fax driver 5 2 Click “Add a local printer”. The Select a Printer Port dialog box appears. 6 Click “Create a new port”, and select “Standard TCP/IP Port”. – 7 Click the [Next] button. – 8 For a parallel connection, continue with step 13. Select “TCP/IP Device”, and then enter the IP address. – 9 For a parallel connection, select “LPT1” beside “Use an existing port”. When both LPR and Port9100 are enabled for this machine, the fax driver and the machine is connected with LPR.
Installing the fax driver 12 2 Click the [Next] button. The Install the printer driver dialog box appears. 13 Click the [Have Disk] button. 14 Click the [Browse] button. 15 Specify the desired folder on the CD-ROM that contains the fax driver, and then click the [Open] button. – 16 Select the specified folder according to the printer driver to be used, the operating system, and the language.
Installing the fax driver 2 20 When installation is completed, make sure that the icon of the installed printer appears in the Printers and Faxes window. 21 Remove the CD-ROM from the CD-ROM drive. This completes the fax driver installation. 2 Note If both the LPR and Port9100 settings are enabled on the machine, the fax driver and the machine are connected by LPR. 2.3.4 For Windows 2000/NT 4.0 2 Reminder When installing Windows 2000/NT 4.0, administrator permissions are required.
Installing the fax driver 6 2 Click the [Next] button. A screen for specifying ports appears. 7 Click “Create a new port”, and then select “Standard TCP/IP Port” for the type of port. – – 8 For a parallel connection, select “LPT1”. On Windows NT 4.0, select “LPR Port” from the “Available Printer Ports” list, and then click the [New Port] button. Click the [Next] button. The Add Standard TCP/IP Printer Port Wizard starts. – For a parallel connection, continue with step 15.
Installing the fax driver 17 Specify the desired folder on the CD-ROM that contains the fax driver, and then click the [Open] button. – 18 2 Select the specified folder according to the printer driver to be used, the operating system, and the language. For Windows 2000 Fax driver: “Driver_Fax\Drivers\FAX\Language folder\Win_x86” folder on the Driver CD-ROM Vol.1 PCL Driver For Windows NT 4.0 Fax driver: “Driver_Fax\Drivers\FAX\Language folder\WinNT4.0” folder on the Driver CD-ROM Vol.
Installing the fax driver 2.4 Installing the fax driver using Plug and Play 2.4.1 For Windows XP/Server 2003 1 2 After using a USB or parallel cable to connect this machine to a computer, turn on the computer. – Do not disconnect or connect the cable while the computer is starting up. 2 Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver) into the computer’s CD-ROM drive. 3 Turn the main power of this machine on. The Found New Hardware Wizard dialog box appears.
Installing the fax driver 10 2 Remove the CD-ROM from the CD-ROM drive. This completes the fax driver installation. 2.4.2 For Windows Vista/Server 2008 1 After using a USB or parallel cable to connect this machine to a computer, turn on the computer. – 2 Turn the main power of this machine on. The Found New Hardware Wizard dialog box appears. – 3 If the Found New Hardware Wizard dialog box is not appeared, turn the main power off, then on again.
Installing the fax driver 9 2 Remove the CD-ROM from the CD-ROM drive. This completes the fax driver installation. 2.4.3 For Windows 2000 1 After using a USB or parallel cable to connect this machine to a computer, turn on the computer. – Do not disconnect or connect the cable while the computer is starting up. 2 Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver) into the computer’s CD-ROM drive. 3 Turn the main power of this machine on. The Found New Hardware Wizard starts up.
Installing the fax driver 2.5 2 Uninstalling the fax driver If it becomes necessary to delete the fax driver, for example, when you want to reinstall the fax driver, follow the procedure below to delete the driver. When the fax driver contains the delete function If the fax driver was installed with an installer, the delete function of the fax driver is included.
Installing the fax driver 4 Follow the on-screen instructions. – – – 5 2 When the fax driver has been deleted, the icon will disappear from the Printers window (for Windows XP/Server 2003, Printers and Faxes window). For Windows NT 4.0, this completes the installation. Continue with step 10. For Windows 2000/XP/Vista/Server 2003/Server 2008, continue by deleting the fax driver from Print Server Properties. Open “Server Properties”.
Installing the fax driver 2 2 Note Even if the fax driver is deleted using the method described above, the model information file will remain in the computer. Therefore, the driver may not be able to be overwritten when reinstalling the same version of the fax driver. When installing the same version of the fax driver, be sure to also delete the files described below.
3 Setting up the fax driver (Windows)
Setting up the fax driver (Windows) 3 Setting up the fax driver (Windows) 3.1 Sending a fax 3.1.1 Fax operations 3 2 Reminder To use the fax function, you must install the optional fax kit onto this machine. In addition, you must enable the fax kit on the Configure tab after installation. For details, refer to “Specifying the Configure tab settings” on page 3-24. ! Detail For details on the fax function of this machine, refer to the User’s Guide [Facsimile Operations].
Setting up the fax driver (Windows) 6 Enter the recipient’s name and fax number in the “Name” and “FAX Number” text boxes. – – – – – – Fax Driver 3 Up to 80 characters can be entered in the “Name” text box. Up to 38 characters (numbers 0 through 9, hyphens (-), #, *, P, and T) can be entered in the “FAX Number” text box. To send a fax overseas, be sure to enter the country code first. Change the transmission mode as necessary.
Setting up the fax driver (Windows) 7 Click the [Add Recipients] button. – – 8 To add multiple recipients, repeat steps 6 and 7. Up to 12 recipients can be added. To delete a recipient from the list, click the [Delete From List] button. If necessary, select the “FAX Cover Sheet” check box to create a fax cover sheet. – 9 3 For details, refer to “Creating a fax cover sheet” on page 3-6. Click the [OK] button. The fax data is sent via this machine.
Setting up the fax driver (Windows) 3.1.2 3 Selecting a recipient from the phone book ! Detail To use the phone book, the names and fax numbers of the recipients must be added to the phone book first. For details, refer to “Adding a recipient to the phone book” on page 3-26. 1 When sending a fax, click the [Add From Phone Book] button in the FAX Transmission Popup dialog box.
Setting up the fax driver (Windows) 3 Select the name of the recipient you want to send a fax to, and then click the [Add Recipients] button. – – – 4 3 Multiple recipients can be added in the same way. Up to 12 recipients can be added. To delete a recipient, click the [Delete] button. If recipients have been added to a group, all the members of the group can be added to “Recipient List” (group transmission) by selecting a group name, then clicking the [Add Recipients] button. Click the [OK] button.
Setting up the fax driver (Windows) 3 2 Note For Windows Vista x64/Server 2008 x64, the “FAX Cover Sheet” check box cannot be selected from the FAX Transmission Popup dialog box. It must be specified in the Print settings for the fax driver in advance. In addition, “FAX Cover Sheet” cannot be selected with any of the following functions at the same time.
Setting up the fax driver (Windows) – – – 5 Date: Specifies the date. Select a format or enter any format. If entering a format, up to 20 characters can be entered in the “Input Arbitrarily” text box. Pages: Specifies the number of pages to be sent. Comment: Enters the text to be displayed in the comment box. Up to 640 characters can be entered in the “Comment” text box, and returns are converted into two characters. Specify the recipient information on the Recipient tab.
Setting up the fax driver (Windows) – 6 3 If a recipient is not specified on the FAX Transmission Popup dialog box, “Load Set Information” cannot be selected. In addition, it cannot be selected on the FAX tab in the FAX Printing Preferences dialog box as well. Specify the sender information on the Sender tab. Select the check box of the information to be listed, and then enter the information.
Setting up the fax driver (Windows) 3 7 To place graphics such as a company logo or map on a cover sheet, specify the image file on the Image tab. Select the “Zoom” check box to specify the size, and set the position with the values in the “X” and “Y” boxes. 8 Check the specified settings. Click the [Check] button to check an enlarged preview image. – 9 Fax Driver Click the [Add] button to save the cover sheet settings.
Setting up the fax driver (Windows) 3.2 Settings 3.2.1 Common settings 3 The following describes the common settings and buttons that are displayed on all tabs. Fax Driver Button Function OK Click this button to close the dialog box and apply any settings that have been changed. Cancel Click this button to cancel any settings that have been changed and close the dialog box. Help Click this button to display the help for each item on the currently displayed dialog box.
Setting up the fax driver (Windows) 3 Button Function View A preview of the page layout as specified in the current settings is displayed and a preview image of the print job can be checked. ! Detail To enable any installed options, you must specify the Device Option settings. For details, refer to “Specifying the Configure tab settings” on page 3-24. 3.2.2 3.2.3 FAX tab Item Function Resolution Specifies the fax resolution. Cover Sheet Specifies the fax cover sheet.
Setting up the fax driver (Windows) 3.2.4 3.2.5 3.2.6 3 Layout tab Item Function Combination Prints multiple pages on one page, or prints one sheet of an original divided on multiple pages. Details can be specified by clicking the [Combination Details] button. Skip Blank Pages Does not print blank pages in the data. Stamp/Composition tab Item Function Watermark Prints a watermark (text stamp) on the page being printed. Watermarks can be added, changed, or deleted by clicking the [Edit] button.
Setting up the fax driver (Windows) 3.3 3 Specifying the FAX tab settings Resolution: Specifies the fax resolution. If the resolution is increased, the transmission time may take longer. Cover Sheet: Specifies the fax cover sheet. This function can be specified when sending a fax. For details, refer to “Creating a fax cover sheet” on page 3-6. Phone Book Entry: Edits the phone book. For details, refer to “Adding a recipient to the phone book” on page 3-26.
Setting up the fax driver (Windows) 3.4 3 Specifying the Basic tab settings Original Orientation: Specifies the orientation of the original. Original Size: Specifies the paper size of the original. Paper Size: Specifies the output paper size of the recipient. Automatically enlarges or reduces when the Original Size setting is changed. Zoom: Specifies the enlargement and reduction ratio.
Setting up the fax driver (Windows) – – 3 3.4.2 3 Length: Specifies the length of the custom paper size according to the selected measurement unit. Unit: Selects the measurement unit that specifies the size. Click the [OK] button. Specifying user authentication settings If user authentication settings have specified on the machine, you must enter a user name and password.
Setting up the fax driver (Windows) 1 Click the Basic tab. 2 Click the [Authentication/Account Track] button. 3 Type in the user name and the password. – 4 3 Up to 64 characters can be entered for the user name, and up to 32 characters can be entered for the password. Click the [OK] button. 2 Note For details on user authentication, consult the administrator of this machine. 3.4.
Setting up the fax driver (Windows) 3 ! Detail If the account track settings are not specified on the Configure tab, account track cannot be performed. If using the account track function, be sure to specify the Device Option settings . For details, refer to “Specifying the Configure tab settings” on page 3-24. 1 Click the Basic tab. 2 Click the [Authentication/Account Track] button. 3 Enter the department name and password.
Setting up the fax driver (Windows) 3.5 3 Specifying the Layout tab settings Combination: Prints multiple pages on one page, or prints one sheet of an original divided on multiple pages. Details can be specified by clicking the [Combination Details] button. Skip Blank Pages: Does not print blank pages in the data. 3.5.
Setting up the fax driver (Windows) 2 3 Select the “Combination” check box, and then specify the setting from the drop-down list. To change the “Border” and “Overlap width line” settings, click the [Combination Details] button, and then change the settings in the dialog box that appears. 2 Reminder When printing a job that contains pages of different sizes and orientations, images may be missing or overlapping when the document is printed.
Setting up the fax driver (Windows) 3.6 Specifying the Stamp/Composition tab settings 3.6.1 Sending with an watermark 3 Specific text can be sent in the background as an watermark. 2 Note For Windows Vista x64/Server 2008 x64, “Watermark” cannot be selected with any of the following functions at the same time. - [User Authentication] - [Account Track] - [Popup Authentication Dialog when printing] 1 Click the Stamp/Composition tab. 2 Select the “Watermark” check box.
Setting up the fax driver (Windows) 3.6.2 3 Editing a watermark You can change the fonts and position of the watermark and you can register a new one. 1 Click the Stamp/Composition tab. 2 Select the “Watermark” check box. 3 Click the [Edit] button under “Watermark”. The Edit Watermark dialog box appears. 4 To create a watermark, click the [Add] button. To change a watermark, select the watermark from the “Current Watermark” list.
Setting up the fax driver (Windows) – – – – – – – 6 3 Style: Specifies the font style. Frame: Specifies the frame style. Density: Specifies the density of the text. Sharing: Specifies whether to register the watermark as public or private. Transparent: Prints the watermark as a transparent image. 1st Page Only: Prints the watermark on the first page only. Repeat: Prints several watermarks on a single page. Click the [OK] button.
Setting up the fax driver (Windows) 3.7 Specifying the Configure tab settings 3.7.1 Selecting an option 3 You can specify whether an option is enabled so that the functions of this machine are available from the fax driver. If the options are not set using the Configure tab, the option function cannot be used with the fax driver. When installing options, be sure to make the proper settings. 1 Open the Printers window or Printers and Faxes window.
Setting up the fax driver (Windows) 5 3 Select the status of the option from the “Setting” drop-down list. 2 Note If a “Model” is available under “Device Option”, select the model to be used.
Setting up the fax driver (Windows) 3.8 Using a phone book 3.8.1 Adding a recipient to the phone book 3 When sending a fax, you can recall the fax numbers that are used frequently by adding them to a phone book. A phone book can be added from the FAX tab in the FAX Printing Preferences dialog box. 1 From the FAX tab in the FAX Printing Preferences dialog box, click the [Phone Book Entry] button. The Phone Book Entry dialog box appears.
Setting up the fax driver (Windows) 3 Enter the appropriate information in the “Name”, “Fax Number”, “Company”, and “Department” text boxes. – – – – 4 If entering a name for a fax cover sheet, titles cannot be added. To add a title to a fax cover sheet, add the title in the “Name” text box. Up to 80 characters can be entered in the “Name”, “Company”, and “Department” text boxes. Up to 38 characters (numbers 0 through 9, hyphens (-), #, *, P, and T) can be entered in the “Fax Number” text box.
Setting up the fax driver (Windows) 3 6 Click the [OK] button. If a name was added, the editing of the phone book is complete. The first time you register a phone book, a dialog box to confirm whether you want to save the phone book appears. 7 Click the [Yes] button. The Save As dialog box appears. 8 Specify the storage location, enter the file name, and then click the [Save] button. The phone book is saved as a file.
Setting up the fax driver (Windows) – – 3.8.2 3 A new phone book can be created by clicking “New” from the “File” menu in the Phone Book Entry dialog box. You can save a file under a different name by clicking “Save As” from the “File” menu. The file extension for the phone book files is “.csv”. Editing a phone book You can easily change the personal information that was registered, change the group names, edit, or organize the phone books.
Setting up the fax driver (Windows) 3 2 Note When sending a fax, the names and fax numbers that were entered manually and registered by clicking the [Register To Phone Book] button, appear in the “Simple Entry” folder of the phone book. To change a registered recipient to a group: From “Personal List” on the left side of the dialog box, select the name you want to change, and then select or clear the check box of the group under the “Select Group” drop-down list.
Setting up the fax driver (Windows) 3 To change a group name: Select the group that you want to change from “Group” on the left side of the dialog box, and then specify “Rename Group” from the “Edit” menu. To create a folder: Select “Personal List” on the left side of the dialog box, and then specify “Add Folder” from the “Edit” menu. You can move names from “Personal List” by dragging them to a folder.
Setting up the fax driver (Windows) 3.9 3 Saving the driver settings You can save the setting values of the changed driver and recall them as necessary. 3.9.1 Saving the driver settings 1 Change the driver settings from the Basic tab and the Layout tab. 2 Click the [Add] button next to the “Favorite Setting” drop-down list.
Setting up the fax driver (Windows) 3 3 Specify settings for the following: – – – – 4 Name: Enters the specified registration name. Icon: Specifies the icon. The settings can be registered even if the icon is not specified. Sharing: Specifies whether to register the specified file as public or private. Comment: Enters the detailed description of the specified file, if necessary. Click the [OK] button. The specified settings are registered in the “Favorite Setting” dropdown list.
Setting up the fax driver (Windows) 3.9.2 3 Recalling the settings Select the settings to recall from the “Favorite Setting” drop-down list on the FAX Printing Preferences dialog box. The setting values are recalled, and the settings for the fax driver are changed. 3.9.3 Editing the settings You can edit the recalled function items such as the specified names and comments. 1 In the FAX Printing Preferences dialog box, click the [Edit] button next to the “Favorite Setting” drop-down list.
Setting up the fax driver (Windows) 3 3 Click the [Option] button, select the check box of the function that you want to recall, and then click the [OK] button. 4 Click the [OK] button. 2 Note The specified settings of the driver functions cannot be changed. 3.9.4 Importing and exporting the driver settings You can also save (export) or read (import) the settings that were specified to a file. This comes in handy when you want to use the same settings on another computer.
4 Troubleshooting
Troubleshooting 4 4 Troubleshooting 4.1 Unable to Fax This chapter explains the troubleshooting procedures for possible malfunctions. Perform the following troubleshooting procedures, in order, if the fax cannot be sent after the send command is applied. Symptom Probable cause Action The message “No printers are connected.” or “Print error” appears. The fax driver specified for faxing may not be compatible with the printer controller. Check the printer name selected.
Troubleshooting 4.2 4 Unable to specify desired settings or unable to send as specified Perform these troubleshooting procedures if settings cannot be specified in the fax driver or if the fax is not sent as specified. 2 Note Some of the fax driver functions cannot be combined with other functions. Symptom Probable cause Action A fax driver setting cannot be selected. Some functions cannot be combined. Do not try to select settings that are not available.
5 Appendix
Appendix 5 5 Appendix 5.1 Glossary Fax Driver Term Definition 10Base-T/ 100Base-TX/ 1000Base-T An Ethernet standard, which is a cable consisting of twisted copper wire pairs. The transmission speed of 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T is 1000 Mbps. bit Abbreviation for Binary Digit. The smallest unit of information (data quantity) on a computer or printer. Displays data using 0 or 1. BMP Abbreviation for Bitmap.
Appendix Fax Driver 5 Term Definition Grayscale Monochrome image expressive form using the gradation information from black to white Hard disk Large capacity storage device for storing data. The data can be stored even if the power is turned off. Host name Displayed name of a device over a network. HTTP Abbreviation for HyperText Transfer Protocol. A protocol used to send and receive data between a Web server and a client (Web browser).
Appendix Fax Driver 5 Term Definition NetBIOS Abbreviation for Network Basic Input Output System. A communication interface developed by IBM. NetBEUI Abbreviation for NetBIOS Extended User Interface. A network protocol developed by IBM. By simply specifying the computer name, you can build a small-scale network. OS Abbreviation for Operating System. Basic software for controlling the system of a computer. Outline font A font using lines and curves to display an outline of a character.
Appendix Fax Driver 5 Term Definition Screen font A font for displaying text and symbols on a CRT monitor. Shared printer A printer setup that allows the printer to be used by multiple computers connected to a server over a network. SLP Abbreviation for Service Location Protocol. A protocol capable of finding services over a TCP/IP network and automatically specifying a client. SMB Abbreviation for Server Message Block.
6 Index
Index 6 6 Index 6.1 Index I A Importing ....................................... 3-35 Account track .................................3-17 Installing .................................. 2-2, 2-6 Add printer .....................................2-11 Adding to the phone book .............3-26 Automatic installation .......................2-5 B Basic tab ..............................3-12, 3-15 Border ............................................3-19 C Combination ...................................
Index 6 T Troubleshooting ...............................4-2 U Unable to fax ....................................4-2 Unable to specify desired settings ...4-3 Uninstalling .....................................2-25 W Watermark ......................................3-21 Windows ..........................................1-4 Windows 2000 ...............................2-24 Windows 2000/NT 4.0 ....................2-19 Windows Server 2003 ..........2-12, 2-22 Windows Server 2008 ..........
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