User’s Guide [Scan Operations]
Table of contents 1 2 3 4 Introduction 1.1 1.1.1 1.1.2 1.2 1.2.1 Welcome .......................................................................................................................................... 1-2 User's guides ..................................................................................................................................... 1-2 User's Guide ..............................................................................................................................
5 4.2 4.2.1 4.2.2 4.2.3 4.3 4.3.1 4.3.2 Store Address.................................................................................................................................. 4-4 Address Book .................................................................................................................................... 4-4 Group .................................................................................................................................................
Scan Setting..................................................................................................................................... 5-21 PDF Encrypt..................................................................................................................................... 5-21 6 5.7.9 Communication................................................................................................................................ 5-22 Binary Division .....................................
7 8 9 10 Application scan function 7.1 TWAIN-compatible application...................................................................................................... 7-2 Basic Mode ........................................................................................................................................ 7-2 Advanced Mode................................................................................................................................. 7-3 7.2 7.
11 10.4 10.5 10.5.1 10.5.2 10.5.3 10.5.4 Current Status ............................................................................................................................... 10-7 User Mode Overview .................................................................................................................... 10-8 System ............................................................................................................................................. 10-8 Job ......................
1 Introduction
1.1 Welcome 1 Introduction 1.1 Welcome 1 Thank you for purchasing this machine. This User's Guide describes the functions, operating instructions, precautions for correct operation, and simple troubleshooting guidelines of this machine. In order to obtain maximum performance from this machine and use it effectively, please read this User's Guide as necessary. 1.1.1 1.1.
1.2 Conventions used in this manual 1.2 Conventions used in this manual 1.2.1 Symbols used in this manual 1 Symbols are used in this manual to express various types of information. The following describes each symbol related to correct and safe usage of this machine. To use this machine safely 7 WARNING - This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
1.2 Conventions used in this manual 1 d Reference This symbol indicates a reference. View the reference as required. Key symbols [] Key names on the Touch Panel or computer screen, or a name of user's guide are indicated by these brackets. Bold text This presents a key name on the Control Panel, part name, product name or option name. 1.2.2 Original and paper indications Original and paper sizes The following explains the indication for originals and paper described in this manual.
2 Before using the Scan function
2.1 2 Information 2 Before using the Scan function This section describes necessary information you should be aware of before using the scan function of this machine. 2.1 Information 7 CAUTION - 2.1.1 To turn the Power Switch off and on, first turn the power off, and then on again after 10 or more seconds has elapsed. Not doing so may result in an operation failure. Scan function Function type Using this machine, scanned images can be sent via network.
2.1 2.1.2 Information 2 User authentication To use this machine, some devices have been preset so that you must enter an account or user name and a password. For details on the account or user name available for using the devices, contact your administrator. Reference If a user enters an incorrect password three times continuously, that user will be locked out and will no longer be able to use the machine. For details on unlocking restricted operations, contact your administrator.
2.1 Information 2 Account Track Enter the account and password, and then press either [Login] or the Access key on the Control Panel. 2.1.3 Restriction of file name Name document data to be saved. Reference The names can contain up to 30 characters. You can edit the names after the documents have been saved. The names can be specified when saving data. Otherwise, when saving the data without specified the name, a predefined name is applied to the data.
2.2 Overview 2 2.2 Overview 2.2.1 Available operations with Network scan function "Scanning" refers to the operation of reading the image of an original fed through the ADF or placed on the Original Glass. The scan functions can be used to temporarily store the scan data on the internal memory of the machine and transmit the data over the network. E-mail transmission Scanned data can be sent to the specified E-mail address.
2.2 Overview 2 FTP transmission Upload scanned data to the specified FTP server. Enter the FTP server address and login password from the touch panel of this machine. Data uploaded to the FTP server can be downloaded from a computer on the network. 1 2 4 7 3 6 5 1. Original 2. Main unit 3. Memory 4. Scanned data 5. FTP server 6. Intranet/Internet 7. Download SMB transmission Scanned data can be sent to a shared folder on a specified computer.
2.2 Overview 2 WebDAV transmission Upload scanned data to the specified server. Enter the server address and login password from the touch panel of this machine. The data uploaded to the server can be downloaded from a computer on the network. 1 2 4 7 3 6 5 1. Original 2. Main unit 3. Memory 4. Scanned data 5. Server 6. Intranet/Internet 7.
2.2 2.2.2 Overview 2 Available operations with local scan function Stored USB memory, Stored HDD Scanned data can be stored in the Hard Disk of this machine or the USB memory, allowing the data to be reused. The file name can be entered from the touch panel of this machine when the data is stored. 1 3 2 1. Main unit 2. Hard disk 3.
2.2 2.2.3 Overview 2 Available operations with application scan function Scanner driver If the scanner driver is installed in a computer on the network, you can scan documents using the applications available from the computer. TWAIN or WIA-compatible applications are used for scan settings and scan operations. 1 3 2 1. Command scan operation 2. Scanned data 3.
3 Control Panel/Liquid Crystal Display
3.1 3 Control Panel 3 Control Panel/Liquid Crystal Display This section explains the functions of the Control Panel and liquid crystal display (touch panel) used to operate this machine. 3.1 Control Panel The following describes the keys of the Control Panel. 1 2 3 4 5 6 7 8 9 10 17 16 15 14 bizhub 42/36 13 12 11 No. Name Description 1 Touch Panel Various screens and messages are displayed. You can configure various settings by directly pressing the Touch Panel.
3.1 Control Panel 3 No. Name Description 9 Stop Pressing this key while copying, scanning or printing temporarily stops the operation. 10 Start Press to start the copy, scan or fax operation. 11 Keypad Allows you to specify the number of copies. Allows you to enter the magnification. Allows you to enter various settings. 12 C (Clear) Clears a value (such as the number of copies, a zoom ratio and size) entered using the Keypad. 13 Error Indicator Flashes in orange if an error occurred.
3.2 Touch panel 3 3.2 Touch panel 3.2.1 Screen component 4 1 3 2 No. Name Description 1 Functions/settings display area Displays tabs and buttons for displaying screens containing various functions. Use this area to configure various functions. Press a tab or button to display the corresponding screen for configuring the settings. 2 Icon display area Displays icons indicating the status of jobs and the machines. 3 Toner supply indicators Displays the remaining toner level.
3.2 Touch panel Icon 3 Description Appears while scanning and printing when making copies. Appears while scanning with fax transmission and scanning operations. Appears while printing with PC printing, received fax printing and report printing. Appears when using a fax (G3) connection. Appears when there are documents queued for a timer transmission. Appears when there are fax documents received with memory reception or PC-FAX and stored to the SSD in this machine.
3.2 3.2.2 Touch panel 3 Job From the Job screen, the lists of the jobs being performed by the machine and the jobs that have been performed are displayed, and the details of the jobs can be viewed. 0 0 0 0 While a job is in progress, another job can be registered. Up to 30 scan jobs can be registered. If the job log is displayed, press [Active] to display the list of jobs currently being performed. If the list of jobs currently being performed is displayed, press [Log] to display the job log.
3.2 Touch panel 3 Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Status]: Displays the status of the job. [ When there are more than the upper limit of three jobs to be displayed at one time, press these buttons to display other jobs. ][ ] [Delete] Press this button to delete the selected job.
3.2 Touch panel 3 Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Status]: Displays the status of the job. [ When there are more than the upper limit of three jobs to be displayed at one time, press these buttons to display other jobs. ][ ] [Delete] Press this button to delete the selected job.
4 Registering the basic information
4.1 4 To begin operation 4 Registering the basic information This section explains the necessary settings and registrations before using the scan functions of this machine. 4.1 To begin operation The following registrations are required in order to use this machine. 4.1.1 Environment and device requirements The following environment and devices must be prepared to use various functions of this machine. 4.1.
4.1 To begin operation 4 Network settings An IP address must be assigned to the machine and settings, such as the SMTP server, must be specified in order to use the machine on the network. For the detailed procedure, refer to the [User's Guide Administrator Operations]. Specifying an E-mail address for this machine An E-mail address must be registered to this machine to send scanned data via E-mail. This E-mail address is used for sending/receiving data.
4.2 4.2 Store Address 4 Store Address The destinations (recipients) for scan data can be registered. It can be registered in either of the following ways. Using the Control Panel of the machine Using PageScope Web Connection from a computer on the network Reference If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Registering and Changing Addr.] is set to [Restrict], a destination cannot be registered from the Control Panel and the user mode of PageScope Web Connection. 4.2.
4.3 4.3 Using the TWAIN- or WIA-compatible applications 4 Using the TWAIN- or WIA-compatible applications Documents are scanned with TWAIN or WIA-compatible applications in a computer on the network. The following explains the presetting required for the computer. 4.3.1 Settings required to use the TWAIN- or WIA-compatible applications The following settings are required to use the TWAIN- or WIA-compatible applications.
4.3 4.3.3 Using the TWAIN- or WIA-compatible applications 4 Installing the Scanner Driver For Windows 0 0 0 You must have administrator privileges in order to install the scanner driver. You can install the scanner driver only via network connection. Before proceeding with the installation, be sure to exit all running applications. 1 Insert the Drivers CD-ROM into the CD-ROM drive of the computer. % Make sure that the installation program starts.
4.3 Using the TWAIN- or WIA-compatible applications 4 4 [Software End User License Agreement] page is displayed, select [I accept the terms of the license agreement], and then click [Next]. % If you disagree, you will not be able to install the driver. % In Windows Vista/7/Server 2008/Server 2008 R2, when the [Windows Security] window for verifying the publisher, click [Install this driver software anyway].
4.3 Using the TWAIN- or WIA-compatible applications 6 The installation is completed. Click [Finish] to exit from the installer. 7 Click [Exit] to terminate the installation program. 8 Remove the Drivers CD-ROM from the CD-ROM drive. 4 This completes the scanner driver installation.
4.3 Using the TWAIN- or WIA-compatible applications 4 For Macintosh 0 0 0 You must have administrator privileges in order to install the scanner driver. You can install the scanner driver only via network connection. Before proceeding with the installation, be sure to exit all running applications. 1 Insert the Drivers CD-ROM into the CD-ROM drive of the computer.
4.3 Using the TWAIN- or WIA-compatible applications 5 Check the content on the Software License Agreement page, check [Continue]. 6 Click [Agree] in the confirmation dialog box if you agree to the terms of the license. 4 % If you disagree, you will not be able to install the driver. 7 bizhub 42/36 Check the content on the Select a Destination page, check [Continue].
4.3 Using the TWAIN- or WIA-compatible applications 8 Click [Install] in the Standard Install page or Easy Install page. 9 Enter the administrator name and password in the Authenticate dialog box, and then click [OK]. 4 % When OS X 10.7 is used, enter the administrator name and password in the Authenticate dialog box, and then click [Install Software]. 10 The installation is completed. Click [Close] to exit from the installer. 11 Remove the Drivers CD-ROM from the CD-ROM drive.
4.3 4.3.4 Using the TWAIN- or WIA-compatible applications 4 Uninstalling the Scanner Driver For Windows (Uninstallation by the installer) If the scanner driver was installed with the installer, it can be uninstalled by the installer. 1 Insert the Drivers CD-ROM into the CD-ROM drive of the computer. % Make sure that the installation program starts. % If the installation program does not start, double-click [AutoRun.exe] on the CD-ROM.
4.3 Using the TWAIN- or WIA-compatible applications 3 Click [OK]. 4 Enter the administrator name and password in the Authenticate dialog box, and then click [OK]. 5 Click [OK].
4.4 4.4 Using the Web service 4 Using the Web service Allows you to command scan operations from the computer (Windows Vista/7/Server 2008/Server 2008 R2) on the network, and scan data for a purpose and send it to the computer. The following explains the presetting required for the computer. 4.4.1 Settings required to use the Web service The following settings are required to use the Web service.
4.4 Using the Web service 4 Installation procedure 1 From the [Start], select [Network]. Devices connected to the network appear. 2 Right-click the scanner icon representing this machine, and select [Install]. % Depending on the settings on the computer, the UAC (User Account Control) dialog box may appear. Check the details, and continue. % If both of the scan and print functions of the Web service are enabled on the machine, the machine is represented by the printer icon.
5 Scan to E-mail
5.1 5 Operation flow 5 Scan to E-mail This section describes the procedure for E-mail sending scanned data, and available functions. 5.1 Operation flow 5.1.1 E-mail sending The following describes the operation flow for E-mail sending function. Press [Scan to E-mail] in the home screen or E-mail on the Control Panel. Specify the destination. Address Book (p. 5-12) Direct Input (p. 5-10) Log (p. 5-11) LDAP search (p. 5-12) Configure Settings. (p.
5.1 Operation flow 5 Load the original. • Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time. Such an action may cause an original paper jam or damage to the original. It may also invite machine failure. However, an original that exceeds 50 pages can be scanned in separate batches. Press Start. Reference This machine cannot automatically detect the size of an original document that will be scanned.
5.1 5.1.2 Operation flow 5 Recalling a program destination The following describes the procedure to use the program destination. Press [Scan to E-mail] in the home screen or E-mail on the Control Panel. Press Mode Memory. Select a program destination, and press [OK]. Configure Settings. (p.
5.1 Operation flow 5 Load the original. • Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time. Such an action may cause an original paper jam or damage to the original. It may also invite machine failure. However, an original that exceeds 50 pages can be scanned in separate batches. Press Start. Reference This machine cannot automatically detect the size of an original document that will be scanned.
5.1 Operation flow 5.1.3 5 Broadcasting The following describes the procedure for E-mail sending to multiple destinations simultaneously. Press [Scan to E-mail] in the home screen or E-mail on the Control Panel. Specify multiple destinations. Address Book (p. 5-12) Direct Input (p. 5-10) Log (p. 5-11) LDAP search (p. 5-12) Configure Settings. (p. 5-15) Load the original. • Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time.
5.1 Operation flow 5 Press Start. Reference This machine cannot automatically detect the size of an original document that will be scanned. Before scanning the document, specify its size. If the size of the original document is not correctly specified, some parts of the image may be lost. For details on specifying the size of an original document, refer to page 5-15. If the memory becomes full while the document is being scanned, scanning cannot continue.
5.2 Scan to E-mail screen 5 5.2 Scan to E-mail screen 5.2.1 Description of screen components Press [Scan to E-mail] in the home screen or E-mail on the Control Panel to display the following screen. 1 5 bizhub 42/36 6 2 3 4 7 No. Item Description Reference 1 Favorites Press this button to select the recipient from the frequently used destinations. p. 5-9 2 Direct Input Press this button to directly enter unregistered destinations. p.
5.3 5.3 Favorites 5 Favorites Allows you to select a set address for favorites.
5.4 5.4 Direct Input 5 Direct Input Directly enter to specify the destination not registered. Reference If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Manual Destination Input] is set to [Restrict], an address cannot be directly typed in. d Reference For details on the Manual Destination Input, refer to the [User's Guide Administrator Operations]. 5.4.1 E-mail Enter the E-mail address.
5.5 5.5 Log 5 Log Log displays the latest five destinations that this machine has sent scanned data to. You can select destinations from this log. Reference Only destinations that have been directly typed in remain in the log. Broadcasting jobs do not appear in the log. When the machine is turned off, the log is cleared. If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Disable Job History Display] is set to [ON], a destination cannot be selected from the log.
5.6 5.6 Address Book 5 Address Book Allows you to select a registered address. Reference To display a registered group destination, press [Group]. d Reference For details on address book registration, refer to page 9-2 and page 10-13. For details on group destination registration, refer to page 10-16. 5.6.1 LDAP Reference To add a searched address to the address book, select the destination, and press [Save].
5.6 Address Book 5 Search Enter a search keyword and press [OK] to search for matching address in the specified LDAP server. Advanced Search Specify multiple search criteria to search for the desired address. bizhub 42/36 Item Description [Name] Enter the name. [E-mail] Enter the E-mail address. [Fax number] Enter the fax number. [First Name] Enter the first name. [Last Name] Enter the last name. [City] Enter the city name. [Company] Enter the company name.
5.6 5.6.2 Address Book 5 Search Search for transmission destinations. The following methods are available to search for the registered destinations. Type This function enables you to search by the destination type configured when registered destination. Name Directly enter the name of the destination to be searched for. Type in the name to be searched for, and then press [OK] to display a list of the search results.
5.7 5.7 Settings 5 Settings Press [Settings] to configure detailed scan settings. 5.7.1 Simplex/Duplex Select either to scan a single-sided original or to scan a double-sided original when the ADF is used. 5.7.2 Item Description [1-sided] Scans one side of the original. [2-sided] Scans both sides of the original. [Cover + 2-sided] Scans the first page of the original as a cover in the single-sided mode, and also scans the remaining pages in the double-sided mode.
5.7 Settings 5 [Custom Size] Enter the dimensions of a custom size other than the standard sizes. X-direction: Enter a value from 1.18 to 14.00 inches (30.0 to 356.0 mm). Y-direction: Enter a value from 1.18 to 8.50 inches (30.0 to 216.0 mm). 5.7.
5.7 Settings 5 Original Direction Select the orientation of the original. After the document is scanned, the data is processed so that it is correctly oriented. Item Description [Top] Select this setting when the document is loaded with its top edge at the top. [Bottom] Select this setting when the document is loaded with its top edge at the bottom. [Left] Select this setting when the document is loaded with its top edge at the left.
5.7 5.7.4 Settings 5 Color Mode Specify whether to scan originals in color or black-and-white. Item Description [Auto] Automatically detects the color of the original and scans it to fit the original setting. [Full Color] Scans the original in full color. [Gray Scale] Select for originals with many halftones, such as in black-and-white photos. [Black] Select for originals with distinct black and white areas, such as in line drawings.
5.7 5.7.6 Settings 5 Background/Density Background Removal Adjust background density of originals to be scanned. To adjust the background density, press [-] or [+]. Press [Standard] to return to default value. Density Adjust the density for the scanned document. To adjust the density, press [-] or [+]. Press [Standard] to return to default value. Sharpness When scanning, contours, for example, the edges of text, can be emphasized.
5.7 5.7.7 Settings 5 Resolution Select the resolution for scanning. Reference If [File Type] is set to [Compact PDF], the resolution can only be set to [300 e 300 dpi]. 5.7.8 File Settings File Type Select the file type for saving the scan data. The available file types are as follows. Item Description [PDF] Saves data in PDF format. [Compact PDF] Select to save compressed data rather than with PDF format. [TIFF] Saves data in TIFF format. [JPEG] Saves data in JPEG format.
5.7 Settings 5 Reference If you select [JPEG], [Single Page] is automatically selected in [Scan Setting]. If you select [Compact PDF], [Resolution] can only be set to [300 e 300 dpi]. If you select [PDF] or [Compact PDF], [PDF Encrypt] can be specified. For details, refer to page 5-21. Scan Setting Data arrangement can be specified when originals containing multiple pages are scanned and sent. Item Description [Single Page] Creates the scanned originals as one file by dividing them at one page.
5.7 Settings 5 Item [Details] 5.7.9 Description This appears only if [Encryption Level] is set to [Yes] and a password has been specified for [Document Permissions]. [Printing Allowed] Select whether to allow or restrict printing data. [Low Resolution] appears when the encryption level is set to [Middle] or [High]. [Changes Allowed] Select whether to enable or disenable document editing, such as signing, entering text and annotating the data, and select the permission level if it is allowed.
5.7 Settings 5 E-mail Encryption Specify whether to encrypt E-mails to be sent from this machine. Send Use Signature Select whether to add a digital signature to E-mails to be sent from this machine. Reference You may not be able to add a digital signature or you may be forced to add a digital signature depending on the S/MIME communication settings. d Reference For details on the S/MIME Comm. Settings, refer to the [User's Guide Administrator Operations].
5.7 Settings 5 E-mail Specify the File Name, Subject, From and Body for E-mail sending. Item Description [File Name] Default The name of the file to be saved is displayed. Setting To change the contents, press [File Name]. You can enter up to 30 characters. Default If an E-mail subject is specified in [E-mail Default] of [Address] ö [Subject] ö [Subject List] of PageScope Web Connection, the specified subject is displayed.
5.8 5.8 Mode Check 5 Mode Check In the Scan to E-mail screen, press [Mode Check] to check the specified destinations and details of Scan to E-mail settings. To delete destinations, select the one you wish to delete and press [Delete].
6 Scan to Folder
6.1 6 Operation flow 6 Scan to Folder This section describes the procedure for sending scanned data to folder, and available functions. 6.1 Operation flow 6.1.1 Sending to folder The following describes the operation flow for Scan to Folder function. Press [Scan to Folder] in the home screen or Folder on the Control Panel. Specify the destination. Address Book (p. 6-16) Direct Input (p. 6-10) Log (p. 6-15) Configure Settings. (p.
6.1 Operation flow 6 Load the original. • Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time. Such an action may cause an original paper jam or damage to the original. It may also invite machine failure. However, an original that exceeds 50 pages can be scanned in separate batches. Press Start. Reference This machine cannot automatically detect the size of an original document that will be scanned.
6.1 6.1.2 Operation flow 6 Recalling a program destination The following describes the procedure to use the program destination. Press [Scan to Folder] in the home screen or Folder on the Control Panel. Press Mode Memory. Select a program destination, and press [OK]. Configure Settings. (p.
6.1 Operation flow 6 Load the original. • Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time. Such an action may cause an original paper jam or damage to the original. It may also invite machine failure. However, an original that exceeds 50 pages can be scanned in separate batches. Press Start. Reference This machine cannot automatically detect the size of an original document that will be scanned.
6.1 Operation flow 6.1.3 6 Broadcasting The following describes the procedure for sending to folder of multiple destinations simultaneously. Press [Scan to Folder] in the home screen or Folder on the Control Panel. Specify the destination. Address Book (p. 6-16) Direct Input (p. 6-10) Log (p. 6-15) Configure Settings. (p. 6-18) Load the original. • Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time.
6.1 Operation flow 6 Press Start. Reference This machine cannot automatically detect the size of an original document that will be scanned. Before scanning the document, specify its size. If the size of the original document is not correctly specified, some parts of the image may be lost. For details on specifying the size of an original document, refer to page 6-18. If the memory becomes full while the document is being scanned, scanning cannot continue.
6.2 Scan to Folder screen 6 6.2 Scan to Folder screen 6.2.1 Description of screen components Press [Scan to Folder] in the home screen or Folder on the Control Panel to display the following screen. 1 5 bizhub 42/36 6 2 3 4 7 No. Item Description Reference 1 Favorites Press this button to select the recipient from the frequently used destinations. p. 6-9 2 Direct Input Press this button to directly enter unregistered destinations. p.
6.3 6.3 Favorites 6 Favorites Allows you to select a set address for favorites.
6.4 6.4 Direct Input 6 Direct Input Directly enter to specify the destination not registered. Reference If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Manual Destination Input] is set to [Restrict], an address cannot be directly typed in. d Reference For details on the Manual Destination Input, refer to the [User's Guide Administrator Operations]. 6.4.1 FTP Specify the FTP destination. Item Description [Host Name] Specify the host name or IP address of the destination.
6.4 6.4.2 Direct Input 6 PC (SMB) Specify the PC (SMB) destination. 6.4.3 Item Description [Host Name] Specify the host name (in uppercase letters) or IP address for the destination. [File Path] Enter the path to the destination folder. [User Name] Enter the login user name. [Password] Enter the login password. [Browse] You can check the folder configuration on the destination computer. You can directly specify the destination folder if necessary. [Next Dest.
6.4 6.4.4 Direct Input 6 USB Memory Enter the document name of the file sent to the USB memory. Reference If a USB memory device has not already been plugged in, [USB Memory] is not available. With a USB memory transmission, only one destination can be specified. If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Restrict Scan to USB] is set to [Restrict] is not available. For details on the Restrict Scan to USB, refer to the [User's Guide Administrator Operations].
6.4 6.4.5 Direct Input 6 HDD Enter the document name of the file sent to the Hard Disk. Item Description [Save Document] Specify the document name. If user authentication settings have been specified, select [Public] or [Personal]. [File Document] [Details] The Registration Time/User Name/Document Name/No. of Pages of the selected document can be checked. [Delete] Delete the selected document. Reference With an HDD transmission, only one destination can be specified.
6.4 6.4.6 Direct Input 6 Web Service Settings Send scanned data to a computer previously registered in the network. The computers on the network, in which this machine is designated as the Web service scanner, appear as the destinations. Select the destination. Item Description [Details] Displays the destination name and URL. [Search] Enter a keyword that is included in the desired destination name with the panel, and search for destination.
6.5 6.5 Log 6 Log Log displays the latest five destinations that this machine has sent scanned data to. You can select destinations from this log. Reference Only destinations that have been directly typed in remain in the log. Broadcasting jobs do not appear in the log. When the machine is turned off, the log is cleared. If you use a Web service for sending, the address is not displayed in the log.
6.6 6.6 Address Book 6 Address Book Allows you to select a registered address. Reference To display a registered group destination, press [Group]. d Reference For details on address book registration, refer to page 9-2 and page 10-13. For details on group destination registration, refer to page 10-16. 6.6.1 Search Search for transmission destinations. The following methods are available to search for the registered destinations.
6.6 Address Book 6 Name Directly enter the name of the destination to be searched for. Type in the name to be searched for, and then press [OK] to display a list of the search results.
6.7 6.7 Settings 6 Settings Press [Settings] to configure detailed scan settings. 6.7.1 Simplex/Duplex Select either to scan a single-sided original or to scan a double-sided original when the ADF is used. 6.7.2 Item Description [1-sided] Scans one side of the original. [2-sided] Scans both sides of the original. [Cover + 2-sided] Scans the first page of the original as a cover in the single-sided mode, and also scans the remaining pages in the double-sided mode.
6.7 Settings 6 [Custom Size] Enter the dimensions of a custom size other than the standard sizes. X-direction: Enter a value from 1.18 to 14.00 inches (30.0 to 356.0 mm). Y-direction: Enter a value from 1.18 to 8.50 inches (30.0 to 216.0 mm). 6.7.
6.7 Settings 6 Original Direction Select the orientation of the original. After the document is scanned, the data is processed so that it is correctly oriented. Item Description [Top] Select this setting when the document is loaded with its top edge at the top. [Bottom] Select this setting when the document is loaded with its top edge at the bottom. [Left] Select this setting when the document is loaded with its top edge at the left.
6.7 6.7.4 Settings 6 Color Mode Specify whether to scan originals in color or black-and-white. Item Description [Auto] Automatically detects the color of the original and scans it to fit the original setting. [Full Color] Scans the original in full color. [Gray Scale] Select for originals with many halftones, such as in black-and-white photos. [Black] Select for originals with distinct black and white areas, such as in line drawings.
6.7 6.7.6 Settings 6 Background/Density Background Removal Adjust background density of originals to be scanned. To adjust the background density, press [-] or [+]. Press [Standard] to return to default value. Density Adjust the density for the scanned document. To adjust the density, press [-] or [+]. Press [Standard] to return to default value. Sharpness When scanning, contours, for example, the edges of text, can be emphasized.
6.7 6.7.7 Settings 6 Resolution Select the resolution for scanning. Reference If [File Type] is set to [Compact PDF], the resolution can only be set to [300 e 300 dpi]. 6.7.8 File Settings File Type Select the file type for saving the scan data. The available file types are as follows. Item Description [PDF] Saves data in PDF format. [Compact PDF] Select to save compressed data rather than with PDF format. [TIFF] Saves data in TIFF format. [JPEG] Saves data in JPEG format.
6.7 Settings 6 Reference If you select [JPEG], [Single Page] is automatically selected in [Scan Setting]. If you select [Compact PDF], [Resolution] can only be set to [300 e 300 dpi]. If you select [PDF] or [Compact PDF], [PDF Encrypt] can be specified. For details, refer to page 6-24. Scan Setting Data arrangement can be specified when originals containing multiple pages are scanned and sent. Item Description [Single Page] Creates the scanned originals as one file by dividing them at one page.
6.7 Settings 6 Item [Details] 6.7.9 Description This appears only if [Encryption Level] is set to [Yes] and a password has been specified for [Document Permissions]. [Printing Allowed] Select whether to allow or restrict printing data. [Low Resolution] appears when the encryption level is set to [Middle] or [High]. [Changes Allowed] Select whether to enable or disenable document editing, such as signing, entering text and annotating the data, and select the permission level if it is allowed.
6.7 Settings 6 URL Notification Destination Specify the E-mail address to be notified about the completion of a job.
6.8 6.8 Mode Check 6 Mode Check In the Scan to Folder screen, press [Mode Check] to check the specified destinations and details of Scan to Folder settings. To delete destinations, select the one you wish to delete and press [Delete].
7 Application scan function
7.1 7 TWAIN-compatible application 7 Application scan function You can instruct the machine to scan originals through a computer and receive scanned data. 7.1 TWAIN-compatible application The following is the procedure for basic scanning. d Reference For the settings you must configure in advance, refer to page 4-5. 1 Start the TWAIN-compatible application to be used for scanning. 2 Start the scanner driver according to the application settings. 3 Configure scan settings and then click [Scan].
7.1 TWAIN-compatible application 7 Item Description Auto Deskew Specify settings for correcting the skew of the image. Paper source Select whether to place originals on the Original Glass (Flatbed) or ADF. When scanning documents from the ADF, select whether to scan only one side or both sides of the document. Original Size Specify the original size. Rotation Select the orientation of the image to be scanned.
7.1 TWAIN-compatible application bizhub 42/36 7 Item Description Rotation Select the orientation of the image to be scanned. If the [Rotate back side] check box is selected, the back side of the image is rotated 180 degrees and scanned. (Applies only when [Paper source] is set to [ADF (2-sided)].) Auto Deskew Select whether or not to configure setting to correct the skew of the image. Close Click to close the TWAIN driver window. Prescan Click to begin scanning a preview image.
7.2 7.2 WIA-compatible application 7 WIA-compatible application The following is the procedure for basic scanning. d Reference For the settings you must configure in advance, refer to page 4-5. 1 Start the WIA-compatible application to be used for scanning. 2 Start the scanner driver according to the application settings. 3 Configure scan settings and then click [Scan].
7.3 7.3 Web service 7 Web service The following is an example of procedure for scanning originals via Windows Photo Gallery. d Reference For the settings you must configure in advance, refer to page 4-14. You can also send (store) the data from the machine to the computer. For the detailed procedure, refer to page 6-14. 1 Start a scanner enabled application. 2 On the [File] menu, click [Import from Camera or Scanner].
7.3 Web service 5 Configure scan settings and then click [Scan]. 6 In the [Tag these images] list, enter the file name and then click [Import]. 7 The original is scanned and the scanned data is added to the list of images.
8 Description of reports and lists
8.1 8 Types of reports and lists 8 Description of reports and lists This section explains how to print various reports and lists and provides descriptions. 8.1 Types of reports and lists Reports and lists printed with this machine are as follows. 8.1.1 Reports To print a report, instruct the machine to print as needed. 8.1.2 Report name Description [Scan TX Report] The results of scan transmission can be printed. Lists To print a list, instruct the machine to print as needed.
8.2 Reports 8.2 Reports 8.2.1 [Scan TX Report] 8 This report contains the transmission log. Up to 100 transmission logs can be recorded. Print sample Information included in the list bizhub 42/36 Item Description [No.] Serial numbers assigned. [Destination] Destinations to which scanned jobs are sent. If address book destinations are used, the names used in the address book appear. [Start Time] The starting time of the communication. [TX type] The type of the communication.
8.3 Lists 8 8.3 Lists 8.3.1 [Speed Address List] The list of the address book entries can be printed. For details on how to print, refer to the [User's Guide Administrator Operations]. Print sample Information included in the list Information included in the list varies depending on the type of address book. E-mail Item Description [No.] Address book registration number. [Index] Registered index characters. [Name] Registered destination name. [E-mail] Registered E-mail address.
8.3 Lists 8 WebDAV Item Description [No.] Address book registration number. [Index] Registered index characters. [Name] Registered destination name. [Host Address] Registered WebDAV server address. [File Path] Registered file path. [User ID] Registered user ID. [Password] Registered password. (The password is indicated by [********].) [Proxy] Whether to use a proxy server or not is displayed. [SSL] Whether to use SSL or not is displayed. [Port Number] Registered port number.
8.3 8.3.2 Lists 8 [Group Address List] Prints the list of the registered group destinations. For details on how to print, refer to the [User's Guide Administrator Operations]. Print sample Information included in the list bizhub 42/36 Item Description [No.] Group destination number. [Name] Registered group name. [Speed Dial No.] Address book registration number registered for the group destination. [Number] The number of address book registration registered for the group destination.
8.3 8.3.3 Lists 8 [Program List] Prints the list of the registered program destinations. For details on how to print, refer to the [User's Guide Administrator Operations]. Print sample Information included in the list bizhub 42/36 Item Description [No.] Program destination number. [Name] Registered program name. [Address Book] Type of address book destination and address book destination No. or destination directly entered.
9 User Mode Settings
9.1 9 [Address Registration] 9 User Mode Settings The following describes the scan-related functions that can be configured in Utility Settings (user mode). 9.1 [Address Registration] Up to 2000 destinations can be registered with the address book. Reference If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Registering and Changing Addr.] is set to [Restrict], a destination cannot be registered from the Control Panel and the user mode of PageScope Web Connection.
9.1 [Address Registration] 9 Item Description [Name] Enter the name to be registered in the address book using up to 72 characters. [E-mail] Enter the E-mail address of the destination using up to 320 characters. [Favorites] For frequently used destinations, set to [ON]. This displays the destination in the [Favorites] list, allowing it to be found more easily. [Index] Select the index. Reference To check a registered destination, select its registered name, and then press [Mode Check].
9.1 [Address Registration] 9 Item Description [Name] Enter the name to be registered in the address book using up to 72 characters. [Connection] [Host Name] Enter the host name of the destination computer (up to 255 bytes). • Host name must be specified in uppercase. [File Path] Enter the destination file path for saving data (up to 255 bytes). [User ID] Enter the user ID for logging into the destination computer (up to 127 bytes).
9.1 9.1.3 [Address Registration] 9 Program destination The frequently used scan settings and corresponding destination can be registered as a set in a program destination. If these are registered as program destinations, you can call a registered set of the destination and its scan settings by simply pressing the Mode Memory. Reference A maximum of 400 program destinations can be registered. If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Registering and Changing Addr.
9.1 [Address Registration] 9 Details Press this button to check the contents of a registered program. After checking them, press [Close]. Delete Press this button to delete a registered program. To delete, press [Yes].
9.2 [User Settings] 9.2 [User Settings] 9.2.1 Machine Settings - ACS Level 9 Adjusts the criteria level of an original in color or black and white (Default: 2). Setting the level to [0] or [1] makes the original easily judged in black and white, and [3] or [4] in color. % 9.2.2 Press Utility/Counter ö [User Settings] ö [Machine Settings] ö [ACS Level]. Machine Settings - Scan to E-mail Default Tab Configure the default tab of Scan to E-mail screen (Default: Favorites).
9.2 9.2.3 [User Settings] 9 Machine Settings - Scan to Folder Default Tab Configure the default tab of Scan to Folder screen (Default: Favorites). % 9.2.4 Press Utility/Counter ö [User Settings] ö [Machine Settings] ö [Scan to Folder Default Tab]. Scan Settings % bizhub 42/36 Press Utility/Counter ö [User Settings] ö [Scan Settings]. Item Description [JPEG Compression Level] (E-mail/SMB/FTP/ WebDAV/Web Service) Specify the compression level for saving images in full color.
10 PageScope Web Connection
10.1 10 Using PageScope Web Connection 10 PageScope Web Connection This chapter explains functions of a device management utility PageScope Web Connection. 10.1 Using PageScope Web Connection PageScope Web Connection is a device control utility provided by the HTTP server built in the printer controller. Using a Web browser on a computer connected to the network, you can change machine settings and check the status of the machine.
10.1 10.1.3 Using PageScope Web Connection 10 Web browser cache The Web browser has the cache function; therefore, the latest information may not be shown in the page displayed using PageScope Web Connection. Using the cache function may result in an operation failure. When using PageScope Web Connection, disable the cache function on the Web browser. Reference Some Web browser versions may provide different menus and item names. For details, refer to the Help for the Web browser.
10.2 Logging in and logging out 10.2 Logging in and logging out 10.2.1 Login 10 PageScope Web Connection provides the user or administrator mode depending on how to log in. Reference As many as 8 sessions (users and administrators) can log on to PageScope Web Connection at the same time. These can be logged on as Public User, Registered User or Administrator. The login page that appears differs depending on whether Authentication is enabled in this machine.
10.2 Logging in and logging out 10 Logging in as a registered user Specify the user name and the user password to log in when User Authentication is enabled in this machine. % In the login page, enter the user name and the user password, and click [Log in]. Reference If Account Track is enabled, also enter the account name and account password. If External Server Authentication is enabled, select an external authentication server.
10.3 10.3 Page Configuration 10 Page Configuration The page that appears after logging in to PageScope Web Connection is configured as shown below. The following shows an example of the page displayed when the Summary of the Device Information in the System tab. Reference The contents of the PageScope Web Connection pages vary depending on the options installed in this machine or the settings of this machine. 3 4 1 5 2 6 7 8 9 bizhub 42/36 No.
10.4 10.4 Current Status 10 Current Status The current status of the machine is displayed at the top of all PageScope Web Connection windows. The icon displays the type of status being displayed. Icon bizhub 42/36 Status Description Ready The machine is online and either ready to be operated or already operating. Warning Caution is required, but scanning or printing can continue. Error Caution is required before the next scanning or printing job can be performed.
10.5 10.5 User Mode Overview 10 User Mode Overview After logging in to PageScope Web Connection in the user mode, the following functions can be checked or specified. 10.5.1 System Item [Device Information] [Counter] [Online Assistance] bizhub 42/36 Description [Summary] Enables you to check the machine's configuration and the options installed in the machine. [Paper Source] Enables you to check the paper trays installed in the machine and the information of paper being used.
10.5 User Mode Overview 10 Item [Authentication] 10.5.2 Description [User Password Change] Changes the password of the login user. Public users cannot use this function. [Registration Information] Enables you to check the registration details on the users currently logging in. Job Item [Current Jobs] Description [Print] [Send] Enables you to check the jobs being processed in the machine.
10.5 10.5.3 User Mode Overview 10 Print Item [Default Settings] Description [General Settings] [Paper Source Settings] [Tray Mapping Settings] Enables you to check the various settings for printing functions. Configuring some settings is not available in the user mode. For details on each setting item, refer to the [User's Guide Administrator Operations].
10.5 10.5.4 User Mode Overview 10 Storage Item Description [Scan to HDD] Enables you to manage the scanned data stored in the Hard Disk. [PC-Fax] Enables you to manage the data of PC-Fax reception and memory reception that is stored in the machine. [Scan to HDD] Item Description [No.] Displays the registration number for the user. [User Name] Displays the registered user name. [View] [Search for Number] Select the range of user registration numbers to display users in the selected range.
10.5 10.5.5 User Mode Overview 10 Address Reference If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Registering and Changing Addr.] is set to [Restrict] in the Control Panel, the Address tab is not displayed. bizhub 42/36 Item Description [Address Book] Enables you to check the address book registered in this machine or to register and change an address. Up to 2000 destinations can be registered with an address book.
10.5 User Mode Overview 10 [Address Book] bizhub 42/36 Item Description [New Registration] Add new destinations to the address book. [Search by Number] Select a range of registration numbers to display the list of destinations in the selected range. [Search from Index] Select an index to display the list of addresses with the selected index. [No.] Displays the registration number. [Function] Displays the registered functions. [Name] Displays the registered name.
10.5 User Mode Overview 10 [New Registration] ö [E-mail] Item Description [No.] Specify the registration number of the destination. [Name] Enter the destination name (up to 72 characters). [Index] Select the index character used when searching for the destination. It is convenient to select the [Main] check box for a frequently used destination. [E-mail Address] Enter the E-mail address of the destination (up to 320 characters).
10.5 User Mode Overview 10 [New Registration] ö [SMB] Item Description [No.] Specify the registration number of the destination. [Name] Enter the destination name (up to 72 characters). [Index] Select the index character used when searching for the destination. It is convenient to select the [Main] check box for a frequently used destination. [Host Address] Enter the IP address of the destination computer. Format: *.*.*.
10.5 User Mode Overview 10 [Group] Allows to register one or more destinations as a group. Up to 100 groups can be registered for Fax/Scan function. Up to 500 destinations can be registered in one group destination. Item Description [New Registration] Click this button to register a new group. [Search by Number] Select a range of group registration numbers to display the list of destinations in the selected range. [No.] Displays the registration number.
10.5 User Mode Overview 10 [Program] Allows to register a program destination or edit an existing one. You can incorporate destination information, communication information, and original information when registering a program destination. bizhub 42/36 Item Description [Search by Number] Select a range of registration numbers to display the list of program destinations in the selected range. [No.] Displays the registration number. [Function] Displays the registered functions.
10.5 User Mode Overview 10 Program (New Registration) Item Description [Program (E-mail)] Registers program destinations used for E-mail transmission. The items of destination settings are same as those for the registration in address book. For details, refer to page 10-13. Specify detailed settings for the program destination after registering the destinations. [Program (FTP)] Registers program destinations used for FTP transmission.
10.5 User Mode Overview 10 Program (Edit) [E-mail] Item Description [Destination Settings] Displays detailed information for the destination. Click [Edit] to edit destination information. [Resolution] Select the resolution used for scanning the original. [File Type] Select the file type for saving scanned data. [Page Setting] Select whether to save the whole scanned pages in one file, or to divide a file into one page when saving the data. [Subject] Specify the subject of the E-mail message.
10.5 User Mode Overview 10 Item Description [Scan Size] Select the paper size of the original. If you select [Standard Size], select the size. If you select [Custom Size], specify the height and width. [E-mail Notification] Specify whether to notify via E-mail the destination URL defined for saving scanned data. To notify the URL, specify the notification addresses. [Original Direction] Select the orientation of the original.
10.5 User Mode Overview 10 [WebDAV] Item Description [Destination Settings] Displays detailed information for the destination. Click [Edit] to edit destination information. [Resolution] Select the resolution used for scanning the original. [File Type] Select the file type for saving scanned data. [Page Setting] Select whether to save the whole scanned pages in one file, or to divide a file into one page when saving the data.
10.5 User Mode Overview 10 Item Description [Sharpness] Adjust the sharpness. [Scan Size] Select the paper size of the original. If you select [Standard Size], select the size. If you select [Custom Size], specify the height and width. [E-mail Notification] Specify whether to notify via E-mail the destination URL defined for saving scanned data. To notify the URL, specify the notification addresses. [Original Direction] Select the orientation of the original.
10.5 User Mode Overview 10 [Subject] Allows to register the subject used for sending E-mail messages or Internet Faxes. Item Description [No.] Displays the registration number. [E-mail Default] Select the E-mail subject to be used as the default. [Subject] Displays the name of the E-mail subject. [Edit] [Delete] bizhub 42/36 [No.] Displays the registration number. [Subject] Register the subject of the E-mail message (up to 64 bytes). Click to delete the E-mail subject.
10.5 User Mode Overview 10 [Text] Allows to register the body text used for sending E-mail messages or Internet Faxes. Item Description [No.] Displays the registration number. [E-mail Default] Select the E-mail body text to be used as the default. [Text] Displays the name of the E-mail body text. [Edit] [Delete] bizhub 42/36 [No.] Displays the registration number. [Text] Register the body text of the E-mail message (up to 256 characters). Click to delete the E-mail body text.
10.6 10.6 Administrator mode 10 Administrator mode d Reference For details on the Administrator mode, refer to the [User's Guide Administrator Operations].
11 Troubleshooting for scanning problems
11.1 11 Cannot send scanned data 11 Troubleshooting for scanning problems This chapter provides solutions for some problems you encounter while using scanning functions. If you encounter a problem which is not listed in this chapter or difficult to solve, please contact your service representative. 11.1 Cannot send scanned data When a scanned data cannot be sent, try to correct problems by referring to the table below.
11.2 11.2 Error messages 11 Error messages If the machine encounters a problem, an error dialog will appear and display one of the following error messages. Take corrective actions by referring to the table below. If a communication error persists, please contact your service representative. bizhub 42/36 Message Cause Remedy [Job Registration Limit Over] [Registered jobs reached limit. Wait for job registration to complete.] The number of requested jobs exceeds the number of registrable jobs.
11.3 11.3 If [Service Call] is displayed 11 If [Service Call] is displayed If there is a problem that cannot be remedied by the customer, [Service Call] appears on the screen. The following is the procedure for notifying your service representative of a problem. 7 CAUTION To prevent the risk of serious accident, perform the following when the service call screen is displayed and the facsimile is no longer operable. Write down the trouble code of the message. Turn off the Power Switch.
12 Appendix
12.1 Product specifications 12 Appendix 12.1 Product specifications 12.1.1 Scanner functions bizhub 42/36 12 Item Specifications Scan speed 30 sheets/minute (for A4, 300 dpi), 31 sheets/minute (for 8-1/2 e 11 (Letter), 300 dpi) Scannable range Max. 215.9 mm e 355.
12.2 12.2 Glossary 12 Glossary bizhub 42/36 Term Description 10Base-T/ 100Base-TX/ 1000Base-T A set of specifications under the Ethernet standards. Those cables that consist of twisted copper wire pairs are used. The transmission speed of 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T is 1000 Mbps. Active Directory A network service provided by Microsoft.
12.2 Glossary bizhub 42/36 12 Term Description DHCP The acronym for Dynamic Host Configuration Protocol. used for a client computer on the TCP/IP network to load network configuration automatically from a server. Just using a DHCP server to centrally manage IP addresses of the DHCP clients enables you to construct a network without IP address conflicts or other troubles. DNS The acronym for Domain Name System.
12.2 Glossary bizhub 42/36 12 Term Description IPP The acronym for Internet Printing Protocol. which is used to send or receive print data or control printers via the Internet or other TCP/IP network. IPP can also send and print data to printers in remote areas via the Internet. IPsec The name of a security technology used for the TCP/IP network. IPsec allows service with enhanced security by determining the protocol used for the encryption of transmit packets and for authentication.
12.2 Glossary bizhub 42/36 12 Term Description NTLM The acronym for NT LAN Manager, which is a user authentication method used for Windows NT or later. NTLM encodes password using MD4 or MD5 encoding method. NTP The acronym for Network Time Protocol, a protocol used to adjust the computer's internal clock precisely via the network.
12.2 Glossary bizhub 42/36 12 Term Description S/MIME The acronym for Secure/Multipurpose Internet Mail Extensions, which is a protocol used to add encryption, digital signature, and other features to MIME (E-mail operations). Public key method is used for encryption, using a different key for encryption and decryption. Samba UNIX server software which uses SMB (Server Message Block) to make UNIX system resources available to Windows environments.
13 Index
13.1 Index by item 13 Index 13.1 Index by item 13 A G ACS level .....................................................................9-7 Address ...................................................................10-12 Address book ................. 4-4, 5-12, 6-16, 10-13, 10-21 E-mail .....................................................................9-2 SMB .......................................................................9-3 Address registration ............................................
13.1 Index by item 13 Program list .................................................................8-7 R Reports ........................................................................8-2 Resolution .......................................................5-20, 6-23 S Scan ........................................................................10-16 Scan setting ....................................................5-21, 6-24 Scan settings ...............................................................
13.2 13.2 Index by button 13 Index by button Numerics 1-sided ............................................................5-15, 6-18 2-sided ............................................................5-15, 6-18 A ACS Level ....................................................................9-7 Address Registration ...................................................9-2 Advanced Search ......................................................5-13 And .......................................................
13.2 Index by button 13 S Save Document .........................................................6-13 Scan Setting ....................................................5-21, 6-24 Scan Settings ..............................................................9-8 Scan to E-mail Default Tab .........................................9-7 Scan to Folder Default Tab .........................................9-8 Search ........................................ 5-13, 5-14, 6-14, 6-16 Send Use Signature .................
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