User’s Guide User’s Guide Fax Driver Operations Konica Minolta Business Solutions Europe GmbH Europaallee 17 30855 Langenhagen • Germany Tel.: +49 (0) 511 74 04-0 Fax: +49 (0) 511 74 10 50 www.konicaminolta.eu © 2009 Konica Minolta Business Solutions Europe GmbH All rights reserved. Printed in Germany.
Table of contents 1 Introduction 1.1 1.1.1 1.1.2 1.1.3 1.1.4 2 3 4 About this manual ........................................................................................................................... 1-3 Configuration of this manual.............................................................................................................. 1-3 Elliptical expression ...........................................................................................................................
5 4.2 4.2.1 4.2.2 4.2.3 4.2.4 4.2.5 4.2.6 4.2.7 4.2.8 4.3 4.4 4.4.1 4.4.2 4.4.3 4.5 4.5.1 4.6 4.6.1 4.6.2 4.7 4.8 4.8.1 4.8.2 4.9 4.9.1 4.9.2 Settings .......................................................................................................................................... 4-11 Common Settings ............................................................................................................................ 4-11 [FAX] tab............................................................
1 Introduction
1.1 1 About this manual 1 Introduction Thank you for purchasing this machine. When you attach an optional Fax Kit to this product, you can send a document as a fax directly from a computer operating Windows. This User's Guide describes the functions, operating instructions, and precautions for correct operation of the fax driver used for fax transmission. In order to obtain maximum performance from this product and use it effectively, please read this User's Guide as necessary.
About this manual 1 1.1.4 1.1 Symbols used in this manual Symbols are used in this manual to express various types of information. The following describes each symbol related to correct and safe usage of this machine. To use this machine safely 7 WARNING - This symbol indicates that a failure to heed the instructions may lead to death or serious injury. 7 CAUTION - This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury or property damage.
1.1 About this manual 1 d Reference This symbol indicates a reference. View the reference as required. Key symbols [] Key names on the touch panel or computer screen, or a name of user's guide are indicated by these brackets. Bold text Key names on the control panel, part names, product names and option names are indicated in bold text.
1 About this manual 1.
2 Overview
2.1 2 Printer controller 2 Overview This chapter describes the overview and connection environment of the printer controller that provides the PC-FAX function. 2.1 Printer controller The printer controller is a device that allows this machine to be used as a printer. The PC-FAX function, which sends a fax from a computer, also uses the printer functions provided by the printer controller. 2.1.1 Roles of printer controller Reference To perform fax transmission, an optional Fax Kit is required.
Printer controller 2 2.1.2 2.1 PC-FAX transmission procedures Usually, for sending a fax, hand-written or printed documents are loaded on the fax machine, and then sent. Using the fax driver allows you to directly send a fax without using paper simply by operating the computer (PC-FAX transmission). Data sent from the application is received by the fax driver. The data is sent to this machine via the USB interface for USB connection or via Ethernet (TCP/IP, IPX/SPX) for network connection.
2.2 2.2 Operating environment 2 Operating environment This section describes systems required for using this printing system. 2.2.1 Connectable computers and OS Make sure that the computer to be connected meets the following conditions. Windows Windows Operating system Windows NT Workstation Version 4.0 (SP6 or later) Windows NT Server Version 4.
Setup procedures 2 2.3 2.3 Setup procedures Before you can use this printing system, you must complete the setup. The setup refers to a series of procedures for connecting this machine to the computer and installing the fax driver to the computer. Perform the setup using the following procedures. 2.3.1 For network connection d Reference For details on connecting this machine to the computer, refer to [User's Guide Print Operations]. When updating an existing fax driver, uninstall it first.
3 Installation of Fax Driver
3.1 3 Connection method and installation procedure 3 Installation of Fax Driver This chapter describes how to install the fax driver. 3.1 Connection method and installation procedure Before you can use this printing system, you must install the fax driver. The fax driver refers to the program that controls such operations as processing of data to be output. Before using this printing system, install the fax driver from the attached DVD to your computer.
Connection method and installation procedure 3 3.1.2 3.1 Windows 2000/XP/Server 2003 Reference When using Windows 2000/XP/Server 2003, log on to the computer using a user name with the Administrator privilege, and then install the printer driver. Setup procedures Connection method Reference page Connection method in which installer-based setup is possible Network connection * Select a connection method during installation procedures.
3.2 3.2 Installation using Add Printer Wizard 3 Installation using Add Printer Wizard This section describes how to install the driver using network connection (LPR/Port9100). To use LPR/Port9100 printing, specify the port while installing the printer driver. d Reference For setup procedures for other network connection methods (SMB, IPP/IPPS, Web service print), refer to [User's Guide Print Operations]. 3.2.
Installation using Add Printer Wizard 3 4 3.2 Click [Add a printer] on the toolbar. [Add Printer] Wizard appears. 5 Click [Add a local printer]. The page for [Choose a printer port] appears. 6 Click [Create a new port:], and then select [Standard TCP/IP Port] as the type of port. 7 Click [Next]. 8 Select [TCP/IP Device], and then enter the IP address. % If both LPR and Port9100 are enabled on this machine, the printer driver is connected to this machine using LPR. 9 Click [Next].
3.2 3.2.3 Installation using Add Printer Wizard 3 Windows XP/Server 2003 Reference Installing the driver to Windows XP/Server 2003-based computers requires the administrator authority. 1 Insert the printer driver DVD-ROM into the DVD-ROM drive of the computer. 2 Click [Start], and then select [Printers and Faxes]. % If [Printers and Faxes] is not displayed in the [Start] menu, open [Control Panel] from the [Start] menu, click [Printers and Other Hardware], then click [Printers and Faxes].
Installation using Add Printer Wizard 3 19 3.2 Follow the instructions on the pages that follow. % If the [Windows Logo testing] or [Digital Signature] window appears, click [Continue Anyway]. % If both [RAW Port Number] and [LPD Setting] are enabled in the network settings for this machine, check the enabled port, and then change it if necessary. For details, refer to the [User's Guide Print Operations].
3.2 Installation using Add Printer Wizard 17 3 Select a desired fax driver folder on the DVD-ROM, and then click [Open]. % Select a folder according to the printer driver, operating system, and language to be used. 18 Click [OK]. The [Printer:] list appears. 19 Click [Next >]. 20 Follow the instructions on the pages that follow. % If the [Digital Signature] window appears, click [Yes].
Installing using plug and play 3 3.3 Installing using plug and play 3.3.1 Windows Vista/7/Server 2008/Server 2008 R2 3.3 Reference In Windows 7/Server 2008 R2, the installation disk cannot be specified after the connection has been established. Install the fax driver according to the installation procedure described in "Making the installed fax driver known to the computer" in advance.
3.3 Installing using plug and play 4 3 Insert the printer driver DVD-ROM into the DVD-ROM drive of the computer. The information on the disk is searched for, and then the list of the software supported by this machine appears. 5 Select a desired fax driver name, and then click [Next]. 6 Follow the instructions on the pages that follow. % If the [User Account Control] window appears, click [Continue].
Installing using plug and play 3 3.3 Reference In Windows Vista/Server 2008, [Update Driver ...] is also available. In Windows Vista/Server 2008, you can specify [Update Driver ...] by opening [Properties] for this machine that is listed in [Other devices] under [Device Manager]. To select [Device Manager], right-click [Computer] and then click [Properties]. In the [Tasks] pane that appears, select [Device Manager]. 3.3.
3.3 3.3.3 Installing using plug and play 3 Windows 2000 1 Connect this machine to the computer using a USB cable, and then start the computer. NOTICE During startup of the computer, do not unplug or plug the cable. 2 Insert the printer driver DVD-ROM into the DVD-ROM drive of the computer. 3 Turn on the main power of this machine. [Found New Hardware Wizard] appears. 4 Select [Search for a suitable driver for my device (recommended)], and then click [Next >].
Uninstalling the fax driver 3 3.4 3.4 Uninstalling the fax driver When you have to remove the printer driver, for example, when reinstallation of the fax driver is necessary, remove the driver using the following procedure. 1 Open the [Printers] window (in Windows 7/Server 2008 R2, open the [Devices and Printers], in Windows XP/Server 2003, open the [Printers and Faxes] window). 2 Select the icon for the printer to be uninstalled. 3 Remove the fax driver. % In Windows NT 4.
3.4 Uninstalling the fax driver 3 Reference Even if you remove the fax driver using the above procedures, the model information file remains in the computer. For this reason, when reinstalling the same version of the fax driver, the driver may not be rewritten. In this case, remove the following files as well.
3 Uninstalling the fax driver 3.
4 Fax Driver Setting
4.1 4 Sending a fax 4 Fax Driver Setting This section describes how to use the fax driver. 4.1 Sending a fax 4.1.1 Sending operation Reference To use the fax function, the optional Fax Kit must be installed in this machine. d Reference For details on the fax functions, refer to the [User's Guide Network Scan/Fax/Network Fax Operations]. 1 Create data to be sent using application software. 2 From the [File] menu, select [Print].
Sending a fax 4 4.1 % Change the communication mode if necessary. ECM: Select the check box to use ECM (error correction mode). If the V.34 check box is selected, you will not be able to clear this check box. International Transmission Mode: Select the check box to send a fax at a lower speed for overseas communication. Select this check box if errors occur when sending faxes overseas. V.34 Mode: Select the check box to use the super G3 fax transmission mode.
4.1 4.1.2 Sending a fax 4 Selecting a recipient from a phone book d Reference Before using the phone book, register the name and fax number of the recipient. For details, refer to page 4-26. 1 When sending a fax, click [Add from Phone Book...] in the [FAX Transmission Popup] window. % To open the [FAX Transmission Popup] window, follow the [Sending operation] (Steps 1 through 5). For details, refer to page 4-3.
Sending a fax 4 4.1.3 4.1 Selecting a recipient from an address book d Reference Before you can select a recipient from the address book of this machine, you must add the name and fax number of the recipient to the address book of this machine. For details, refer to the [User's Guide Network Scan/Fax/Network Fax Operations]. 0 Selection of recipients from the address book of this machine requires your computer to be connected to and be able to communicate with this machine.
4.1 4.1.4 Sending a fax 4 Configuring the transmission conditions When sending a fax, click [Fax Mode Setting Details] in the [FAX Transmission Popup] window to display the [Fax Mode Details] window. In this window, configure transmission conditions. Item Name Functions [Print Recipient File] Select this check box to print the original after sending a fax. [Timer Send] Specify the sending time. Click [Reflect Current Time] to display the current time set on the computer in the [Send Time] box.
Sending a fax 4 3 Select the size of the cover sheet from the [Cover Size] drop-down list. 4 Use the [Basic] tab to specify the format of the cover sheet and subject of the fax. Item Name Functions [Style] Select the desired cover format design. [Subject] Enter the subject of the fax to be sent. You can enter up to 64 characters. [Date] Specify the date. Select a form or enter it arbitrarily. You can enter up to 20 characters. [Pages] Specify the number of pages to be sent.
4.1 Sending a fax 4 Item Name Functions [Load Set Information] Select this button to add the contents entered in the [Company], [Department], [Name], and [FAX Number] under the button. You can enter up to 80 characters in each item. [Read] Click this button to read the contents of the first recipient into the information boxes. % Selecting [Change Each Recipient] allows you to create up to 40 individual cover sheets.
Sending a fax 4 8 4.1 Check the specified contents. To confirm the enlarged layout image, click [Check...]. % Clicking [Add...] allows you to save the cover sheet settings with a name. You can recall them from the [Cover Sheet Settings] list next time. 9 4-10 Click [OK].
4.2 Settings 4.2 Settings 4.2.1 Common Settings 4 This section describes the settings and buttons common to tabs of the [Printing Preferences] or [Properties] page of the fax driver. To open the [Printing Preferences] page, click [Properties] (or [Preferences]) in the [Print] dialog box or rightclick the printer icon of the [Printers] or [Printers and Faxes] window, then select [Printing Preferences...] ([Document Defaults...] for Windows NT 4.0).
Settings 4 4.2 Button Name Functions View Displays the sample page layout based on current settings for checking the TX result image. You can check the configured functions by the icons displayed on the lower part of the view. : Appears when [Print Recipient File] is selected, and is grayed out when cleared. : Appears when [Timer Send] is selected, and is grayed out when cleared. : Appears when [Cover Sheet] is selected, and is grayed out when cleared.
4.2 4.2.3 4.2.4 4.2.5 4.2.6 4.2.7 Settings 4 [Basic] tab Item Name Functions [Original Orientation] Select the orientation of the original to be sent. [Original Size] Select the paper size of the original to be sent. [Paper Size] Select the size of the paper to be sent. If it is different from the original size, the output image will be automatically enlarged or reduced. [Zoom] Select an enlarge or reduce ratio. [Authentication/Account Track...
Settings 4 - 4.2.8 4.2 The function of [Obtain Device Information] is available only when your computer is connected to and can communicate with this machine. To use [Obtain Device Information], in Administrator Settings of this machine, set [System Connection] - [OpenAPI Settings] - [Authentication] to [OFF]. For details, refer to the [User's Guide Print Operations].
4.3 4.3 Configuring the [FAX] tab settings 4 Configuring the [FAX] tab settings Item Name Functions [Resolution] Select a resolution for the fax. Selecting a higher resolution may take longer communication time. [Print Recipient File] Select this check box to print the original after sending a fax. This function can also be specified as a transmission condition when sending a fax. For details, refer to page 4-7. [Timer Send] Specify the sending time.
Configuring the [Basic] tab settings 4 4.4 4.4.1 4.4 Configuring the [Basic] tab settings Item Name Functions [Original Orientation] Select the orientation of the original to be sent. [Original Size] Select the paper size of the original to be sent. [Paper Size] Select the size of the paper to be sent. If it is different from the original size, the output image will be automatically enlarged or reduced. [Zoom] Select an enlarge or reduce ratio. [Authentication/Account Track...
4.4 4.4.2 Configuring the [Basic] tab settings 4 Configuring user authentication settings When the authentication mode is configured on this machine, enter the user name and password. Reference If you enter an incorrect user name or password for the [User Authentication] settings of this machine or have not enabled [User Authentication], you will not be authenticated by this machine and the job will be discarded when sending a fax.
Configuring the [Basic] tab settings 4 4.4.3 4.4 Configuring account track settings When the [Account Track] settings are configured on this machine, you must enter the account name and password. Reference If you enter an incorrect account name or password for the [Account Track] settings on this machine or have not enabled [Account Track], you will not be authenticated by this machine and the job will be discarded when sending a fax.
4.5 4.5 4.5.1 Configuring the [Layout] tab settings 4 Configuring the [Layout] tab settings Item Name Functions [Combination] Select this check box to combine the pages contained in a document with multiple pages on to one sheet, or divide a single page original on to multiple sheets when sending. Clicking [Combination Details...] allows you to configure details. [Skip Blank Pages] Select this check box to avoid sending any blank pages.
Configuring the [Stamp/Composition] tab 4 4.6 Configuring the [Stamp/Composition] tab 4.6.1 Sending by printing a watermark 4.6 Send a fax by printing particular text on the document background as a watermark. 4.6.2 1 Click the [Stamp/Composition] tab. 2 Select the [Watermark] check box. 3 Select the watermark you want to print from the list. Editing a watermark You can change the format or position of the watermark, or register a new watermark. 1 Click the [Stamp/Composition] tab.
4.6 Configuring the [Stamp/Composition] tab 5 4 Configure the following items. Item Name Functions [Watermark Name] Enter the name of the watermark. You can enter up to 30 characters. [Watermark Text] Enter text to be printed as the watermark. You can enter up to 30 characters. [Add] Click this button to create a new watermark. [Delete] Click this button to delete the selected watermark. [Position] Select the vertical and lateral positions.
Configuring the [Quality] tab settings 4 4.7 4-22 4.7 Configuring the [Quality] tab settings Item Functions [Font Settings...] Select whether the fonts to be downloaded from a computer to this machine are bitmap fonts or outline fonts. In addition, specify whether to replace the TrueType fonts by printer fonts when sending a fax from this machine. When garbled characters are detected in the destination, set download fonts to bitmap fonts, and also set printer fonts to OFF.
4.8 Configuring the [Configure] tab settings 4.8 Configuring the [Configure] tab settings 4.8.1 Selecting the option 4 Configure the installed status of the options to make their functions available to this machine in the [Printing Preferences] page of the fax driver. Any options that are installed in this machine but not configured in the [Configure] tab cannot be used in the [Printing Preferences] of the fax driver. Be sure to configure the settings for the installed options.
4 Configuring the [Configure] tab settings 4.8 Reference If the setting for [Model] is available, select the model to be used. The machine type and option in [Device Option] are specified automatically if [Obtain Settings... ] is set to [Auto]. If [Auto] is not enabled, be sure to specify the machine and option manually or using [Obtain Device Information]. [Function Version] supports the version of this machine.
4.8 4.8.2 Configuring the [Configure] tab settings 4 Changing the encryption passphrase When the encryption passphrase is user-defined on this machine, enter the passphrase. An encryption key is automatically created for the entered text, and used for communication with this machine. d Reference In [Encryption Passphrase], enter the passphrase that matches the one that configured in [Driver Password Encryption Setting] of this machine. For details, refer to the [User's Guide Print Operations].
Using phone books 4 4.9 Using phone books 4.9.1 Adding recipients to a phone book 4.9 Adding frequently used recipients to a phone book allows you to recall them when sending faxes. Use the [FAX] tab of the fax driver to add recipients to a phone book. 1 In the [FAX] tab of the fax driver, click [Phone Book Entry...]. The [Phone Book Entry] window appears. 2 Select [Personal List] from the list on the left of the phone book, and then click [Add New...].
4.9 Using phone books 4 4 To add the recipient to groups, select the check boxes for the groups. % Adding a recipient to a group allows you to sending a fax to the recipient by specifying the group as a recipient (Broadcast). If you expect to frequently send faxes to particular members, it will be useful to add them to a group. % You can select multiple groups for a recipient to be added to. % You can change the group name. 5 Click [OK].
Using phone books 4 4.9.2 4.9 Editing a phone book Editing or organizing a phone book, for example, changing the registered personal information or group name, enhances its usability. Changing the personal information Select the name of the recipient you want to change from [Personal List] on the left of the phone book, and then click [Edit...]. The [Personal Information\\Personal List] dialog box appears, which is the same as that for adding the recipient, and you can change the entries.
4.9 Using phone books 4 Creating a folder Select [Personal List] on the left of the phone book, and click [Add Folder...] to create a folder. You can also select [Add Folder...] in the [Edit] menu to create a folder. You can move a recipient from [Personal List] to the new folder by dragging the name to the folder. To change a folder, select one you want to change, and then click [Edit...]. To delete a folder, select one you want to delete, and then click [Delete].
Saving the fax driver settings 4 4.10 4.10 Saving the fax driver settings You can save the changed fax driver settings and recall them if necessary. 4.10.1 Saving the settings 1 Change the fax driver settings in the [Basic], [Layout], or other tab. 2 Click [Add...] next to the [Favorite Setting] box. 3 Configure the following items. Item Name Functions [Name] Enter the registration name of settings. In the [Name] box, you can enter up to 30 characters. [Icon] Select an icon.
4.10 Saving the fax driver settings 4 d Reference You can save (export) the settings in a file. For details, refer to page 4-32. 4.10.2 Recalling settings Open the [Printing Preferences] page of the fax driver, and select the name of settings to be recalled from the [Favorite Setting] drop-down list. The settings are recalled and the fax driver settings are changed. 4.10.3 Editing settings You can edit the name or comment of settings, or select items for the settings to be recalled. 1 Click [Edit..
Saving the fax driver settings 4 4.10.4 4.10 Importing settings/Exporting settings You can save (export) the settings in a file or load (import) them from the file. This is useful when using the same settings on a different computer. 1 Click [Edit...] in [Favorite Setting] in the [Printing Preferences] page of the fax driver. 2 Select the name of settings to be exported from the list, and then click [Export...]. The dialog box for saving the setting file appears.
5 Troubleshooting
5.1 5 Cannot send faxes 5 Troubleshooting This chapter describes troubleshooting procedures. 5.1 Cannot send faxes This section describes how to solve issues and problems that you may encounter while using the printer. If you cannot send a fax even when you have completed the sending procedure, check the following items in order from beginning to end. Problem Possible Cause Remedy A message saying "Printer is not connected" or "Print Error" appears on the computer screen.
Cannot configure settings/cannot send faxes according to the settings 5 5.2 5.2 Cannot configure settings/cannot send faxes according to the settings Check the following items when you cannot configure settings of the fax driver or cannot send a fax according to the settings you have configured. Reference Some items for the fax driver may not be configured simultaneously. Problem Possible Cause Remedy Cannot select items in the FAX driver printing preferences dialog box.
6 Appendix
6.1 6 Glossary 6 Appendix This chapter describes terms used in this document. Read this chapter if necessary. 6.1 Glossary Term Description 10Base-T/ 100Base-TX/ 1000Base-T A set of specifications under the Ethernet standards. Those cables that consist of twisted copper wire pairs are used. The transmission rates are 10Mbps with 10Base-T, 100Mbps with 100Base-TX and 1000Mbps with 1000Base-T. bit The abbreviation for binary digit.
Glossary 6 6-4 6.1 Term Description Hard disk A large capacity storage device for storing data. The data is retained even after the power is turned off. Host name The name used to identify a device on a network. HTTP The acronym for HyperText Transfer Protocol. This is a protocol used to send or receive data between a Web server and a client (such as a Web browser).
6.1 Glossary 6 Term Description NetBEUI The abbreviation for NetBIOS Extended User Interface. This is a network protocol developed by IBM. NetBEUI enables you to construct a small-scale network simply by configuring computer names. NetBIOS The abbreviation for Network Basic Input Output System. This is a communication interface developed by IBM. NetWare A network operating system developed by Novell. This uses NetWare IPX/SPX for the communication protocol.
Glossary 6 6-6 6.1 Term Description Samba UNIX server software which uses SMB (Server Message Block) to make UNIX system resources available to Windows environments. Screen font A type of fonts used for displaying characters and symbols on a CRT or other monitor. Shared printer A printer connected to a server on the network and configured to be used by multiple computers. SLP The acronym for Service Location Protocol.
7 Index
7.1 Index by item 7 Index 7.
Index by button 7 7.2 7.2 Index by button A Add from Address Book 4-6 Add from Phone Book 4-5 Add Recipients 4-3, 4-5, 4-6 Authentication/Account Track 4-16 C Combination Details 4-19 G Get Addr.