Contents 1 Introduction 1.1 1.1.1 1.1.2 1.2 1.2.1 1.2.2 2 Security Functions 2.1 2.1.1 2.1.2 2.2 2.2.1 2.2.2 2.2.3 2.2.4 2.2.5 2.3 2.3.1 2.3.2 2.3.3 2.3.4 2.4 2.4.1 2.4.2 2.4.3 2.4.4 2.5 2.5.1 2.5.2 2.5.3 2.5.4 2.5.5 2.5.6 3 Welcome .......................................................................................................................................... 1-2 Composition of User's Guide........................................................................................................
MEMO Contents-2 bizhub PRO 951
1 Introduction
1 Welcome 1 Introduction 1.1 Welcome 1.1 Thank you for purchasing this machine. This User's Guide describes security functions. Please read this guide for comprehension of how to use the Enhanced Security mode and detailed machine operations in Enhanced Security mode. 1.1.1 1-2 Composition of User's Guide Printed manuals Overview [User's Guide - Security] This guide describes the security functions.
1.1 1.1.2 1 Welcome User's guide CD manuals Overview [User's Guide - Network Scanner] This guide describes operations of the network scanner functions. • Saving on the HDD for main body/Outputting • Sending via e-mail • Saving on the HDD for controllers • Sending to FTP server • Sending to SMB server • Sending to group [Trademarks/Copyrights] This guide describes trademarks, licenses, and copyrights concerning this machine. Please be sure to refer to this guide before using the machine.
1 Conventions Used in This Manual 1.2 Conventions Used in This Manual 1.2.1 Symbols Used in This Manual 1.2 Symbols are used in this manual to express various types of information. The following describes each symbol related to correct and safe usage of this machine. To use this machine safely 7 WARNING - This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
1.2 Conventions Used in This Manual 1 d Reference This symbol indicates a reference. View the reference as required. Key symbols [] Key names on the touch panel or computer screen, or a name of user's guide are indicated by these brackets. Bold text Key names on the control panel, part names, product names and option names are indicated in bold text. 1.2.2 Original and Paper Indications Paper size The following explains the indication for originals and paper described in this manual.
1 Conventions Used in This Manual 1.
2 Security Functions
2 Control Software 2 Security Functions 2.1 Control Software 2.1.1 Control Software Version 2.1 The version of control software is as follows. This software consists of an image control program and a controller control program. Image control program (Image Control l1) version: A4EU0Y0-00I1-G00-20 Controller control program (IC Controller P) version: A4EW011-00P1-G00-20 2.1.
2.2 2 Security Functions 2.2 Security Functions 2.2.1 Security Mode The bizhub PRO 951 has two security modes. Normal mode Use this mode when the machine is used by a single person and there is low possibility of illicit access or operation. This mode is already set as factory default. To use the machine in normal mode, please refer to the user's guides provided for each operation.
2 Security Functions - - - - 2.2.3 2.2 Guarantee of customer engineer (CE): A supervisor or an administrator can use the Enhanced Security mode after confirming that a service contract has been signed with a customer engineer (CE). Clearly state in the service contract that the customer engineer (CE) will not engage in any fraudulent actions. Secure LAN: Be sure to connect the machine to a local area network protected by firewall in order to prohibit access from external networks.
2.2 2 Security Functions We recommend that each password should be changed on a regular basis in order to prevent illicit access or falsification of data. Data access Ensure that a user is required to enter an enhanced password which has been set by the administrator, in order to save data into the user box stored in HDD or output the stored data. When saving scanned data into a user box, you can improve security by setting an enhanced password.
2 2.2.4 Security Functions 2.2 Data Protected by the Enhanced Security Mode Enhanced Security mode improves the security of data for users.
2.3 2.3 User Authentication in Enhanced Security Mode 2 User Authentication in Enhanced Security Mode When the Enhanced Security mode is activated, functions related to the user authentication will be enhanced as follows. The setting item [User Authentication] on the screen accessed from [06 Administrator Setting] - [03 User Auth./Account Track] - [01 Authentication Method] is automatically set to [ON (MFP)].
2 User Authentication in Enhanced Security Mode 2.3 % The most recently used password cannot be set. % The information on failed authentication will be saved in the audit log. % The number of characters entered will appear as the same number of asterisks "*" on the screen. The Administrator Setting Menu Screen will be displayed. 4 Press [03 User Auth./Account Track]. The User Auth./Account Track Menu Screen will be displayed. 5 2-8 Press [02 User Authentication Setting].
2.3 User Authentication in Enhanced Security Mode 2 The User Authentication Setting Menu Screen will be displayed. 6 Press [02 User Registration]. The User Registration Screen will be displayed. 7 Press [Add]. The User Registration - Add/Change Screen will be displayed. 8 Press [User No.]. Use the touch panel keypad, [,], or [+] to enter the desired user number.
2 User Authentication in Enhanced Security Mode 2.3 % You may use 1 to 1000 for the user number. Press [OK] to return to the User Registration - Add/Change Screen. 9 Press [User Name]. The User Name Setting Screen will be displayed. Enter the desired user name. % You may enter up to 64 alphanumeric characters including symbols for the user name. The user name cannot be duplicated. Press [OK] to return to the User Registration - Add/Change Screen. 10 Press [Password].
2.3 User Authentication in Enhanced Security Mode 2 Press [OK] to return to the User Registration - Add/Change Screen. 11 Press [Account Name]. The Account Name Screen will be displayed. Select the desired account. NOTICE If [Synchronize User/Account Track] of Authentication Method is set to [Synchronize], you can set [Account Name]. NOTICE The account should be registered in advance. Select one of the registered accounts provided on the screen.
2 User Authentication in Enhanced Security Mode 2.3 % Use the touch panel keypad, [,], or [+] to enter the desired number of allowed prints. Available range for the allowance is from 1 to 99,999,999. % Press [OK] twice to return to the User Registration Screen. 13 Press [Copy], [Scan], [Print], or [Recall] on the right of [Usable Function] to select function(s) of the machine available to the user. 14 Press [OK]. % When settings are completed, press [Return] on the User Registration Screen.
2.3 2.3.2 User Authentication in Enhanced Security Mode 2 Changing User Registration Follow the procedure below to change the user name and password to be required for user authentication in Enhanced Security mode. 1 Press Utility/Counter on the control panel to display the Utility Menu Screen. 2 Press [06 Administrator Setting]. A password entry screen will be displayed. 3 Enter the administrator password.
2 User Authentication in Enhanced Security Mode 4 2.3 Press [03 User Auth./Account Track]. The User Auth./Account Track Menu Screen will be displayed. 5 Press [02 User Authentication Setting]. The User Authentication Setting Menu Screen will be displayed. 6 Press [02 User Registration]. The User Registration Screen will be displayed.
2.3 2 User Authentication in Enhanced Security Mode 7 Select the key with the user number and user name to be changed. 8 Press [Change] to display the User Registration - Add/Change Screen. % The user number cannot be changed. 9 To change the user name, press [User Name]. 10 Enter a new user name. % You may enter up to 64 alphanumeric characters including symbols for the user name. The user name cannot be duplicated.
2 User Authentication in Enhanced Security Mode 2.3 Press [OK] to return to the User Registration - Add/Change Screen. 11 To change the password, press [Password]. % The Password Setting Screen will be displayed. Enter a new user password which corresponds to the user name entered in step 9. % Enter 8 to 64 alphanumeric characters for the user password (the alphabetic characters are casesensitive). % The current password cannot be used again as a new password.
2.3 2 User Authentication in Enhanced Security Mode % Use the touch panel keypad, [,], or [+] to enter the desired number of allowed prints. Available range for the allowance is from 1 to 99,999,999. % Press [OK] twice to return to the User Registration Screen. 14 Press [Copy], [Scan], [Print], or [Recall] on the right of [Usable Function] to specify which functions the user is allowed to use. 15 Press [OK]. % When settings are completed, press [Return] on the User Registration Screen.
2 2.3.3 User Authentication in Enhanced Security Mode 2.3 Deleting User Data Follow the procedure below to delete a user name and password to be required for user authentication in Enhanced Security mode, and also to delete a personal folder. 1 Press Utility/Counter on the control panel to display the Utility Menu Screen. 2 Press [06 Administrator Setting]. A password entry screen will be displayed. 3 Enter the administrator password.
2.3 User Authentication in Enhanced Security Mode 4 2 Press [03 User Auth./Account Track]. The User Auth./Account Track Menu Screen will be displayed. 5 Press [02 User Authentication Setting]. The User Authentication Setting Menu Screen will be displayed. 6 Press [02 User Registration]. The User Registration Screen will be displayed.
2 User Authentication in Enhanced Security Mode 7 Press the user name key to be deleted. 8 Press [Delete]. 2.3 % A confirmation dialog will be displayed. Press [Yes]. Selected user data and the personal folder will be deleted. 2.3.4 Changing Password by User General users can change the password required for user authentication. We recommend that a user himself/herself changes the password assigned by the administrator for security.
2.3 User Authentication in Enhanced Security Mode 2 2 Press [01 System Setting]. The System Setting Menu Screen will be displayed. 3 Press [08 Change User Password]. The screen to change the user password will be displayed. 4 Press [User Name], then enter the user name specified with that password. Press [OK].
2 User Authentication in Enhanced Security Mode 5 2.3 Press [Current Password] and enter the current password corresponding to the user name entered in Step 4. Press [OK]. The entered password will appear as asterisks (********) on the screen. % Passwords are case sensitive. % If a wrong password or fewer than 8 alphanumeric characters are entered and [OK] is pressed, the warning message [Password is incorrect] will appear, and no key will work for five seconds.
2.3 User Authentication in Enhanced Security Mode 8 2 Press [OK]. The System Setting Menu Screen will be displayed. 9 Press [Exit]. The screen resumes the one previously displayed before the Utility Menu Screen.
2 2.4 HDD Store Function in Enhanced Security Mode 2.4 HDD Store Function in Enhanced Security Mode When saving or outputting data is necessary, use a user box built on the HDD. We recommend using a user box with a password specified, in order to prevent data leakage or tampering. Please be sure to activate the Enhanced Security mode when you need to save sensitive documents. If the Enhanced Security mode is turned OFF by the administrator for some reason, users should be alerted to the fact.
2.4 HDD Store Function in Enhanced Security Mode 3 2 Press [Password]. The Password Setting Screen will be displayed. 4 Enter the specified password, and press [OK]. % You may enter from 8 to 64 alphanumeric characters for the user password. % If a wrong password or fewer than 8 alphanumeric characters are entered and [OK] is pressed, a warning dialog with the message [Authentication failure] will be displayed. Press [OK] on the dialog, and then enter the correct password.
2 HDD Store Function in Enhanced Security Mode 7 2.4 Press [HDD Store]. The list of personal folders will be displayed. 8 Select the desired personal folder and press [To User Box]. All the user boxes included in the selected personal folder will be displayed. 9 Select the desired user box. All the files included in the selected user box will be displayed.
2.4 HDD Store Function in Enhanced Security Mode 10 2 Press [New File Store]. The File Name Setting Screen will be displayed. 11 Enter a file name and press [OK]. % You may enter up to 64 alphanumeric characters including symbols for the file name. The alphabetic characters are case-sensitive. 12 Press [OK]. The Copy Screen will be displayed. 13 On the control panel, press Start. % The output process starts. % Also, storing data into HDD starts.
2 HDD Store Function in Enhanced Security Mode 2.4 The User Name Setting Screen will be displayed. 2 Enter the specified user name, and press [OK]. % You may enter up to 64 alphanumeric characters including symbols for the user name. The alphabetic characters are case-sensitive. The User Authentication Screen will be restored. 3 Press [Password]. The Password Setting Screen will be displayed.
2.4 HDD Store Function in Enhanced Security Mode 4 2 Enter the specified password, and press [OK]. % You may enter from 8 to 64 alphanumeric characters for the user password. % If a wrong password or fewer than 8 alphanumeric characters are entered and [OK] is pressed, a warning dialog with the message [Authentication failure] will be displayed. Press [OK] on the dialog, and then enter the correct password. % The information on failed authentication will be saved in the audit log.
2 HDD Store Function in Enhanced Security Mode 7 2.4 Select the desired personal folder and press [To User Box]. All the user boxes included in the selected personal folder will be displayed. 8 Select the desired user box. All the files included in the selected user box will be displayed. 9 2-30 Press [New File Store].
2.4 2 HDD Store Function in Enhanced Security Mode 10 Enter a file name and press [OK]. % You may enter up to 64 alphanumeric characters including symbols for the file name. The alphabetic characters are case-sensitive. The Scan Screen will be displayed. 11 On the control panel, press Start to load and save the file. 12 Press one of the following keys: % Press [Yes] to continue loading. % Press [No] to exit.
2 HDD Store Function in Enhanced Security Mode 2.4 The User Name Setting Screen will be displayed. 2 Enter the specified user name, and press [OK]. % You may enter up to 64 alphanumeric characters including symbols for the user name. The alphabetic characters are case-sensitive. The User Authentication Screen will be restored. 3 Press [Password]. The Password Setting Screen will be displayed.
2.4 HDD Store Function in Enhanced Security Mode 4 2 Enter the specified password, and press [OK]. % You may enter from 8 to 64 alphanumeric characters for the user password. % If a wrong password or fewer than 8 alphanumeric characters are entered and [OK] is pressed, a warning dialog with the message [Authentication failure] will be displayed. Press [OK] on the dialog, and then enter the correct password. % The information on failed authentication will be saved in the audit log.
2 HDD Store Function in Enhanced Security Mode 11 Use the control panel keypad to enter the print quantity. 12 Press [Change Output Sheet] to change the output sheet of the file to be recalled. 2.4 % To specify sheets to be output, press [Sheet Specify] and use the touch panel keypad to enter the sheet numbers. % Use a comma "," to separate the sheet numbers. To specify consecutive sheet numbers, use a hyphen "-" between the beginning and ending sheet numbers.
2.4 HDD Store Function in Enhanced Security Mode 14 2 Select the name of the file to be deleted and press [File Delete]. A confirmation dialog will be displayed. 15 Press [Yes]. The selected file will be deleted and the file selection screen will be restored. 16 When all operations are completed, press Access on the control panel to release the authentication. The User Authentication Screen will be displayed and it will no longer accept any operation. 2.4.
2 HDD Store Function in Enhanced Security Mode 2.4 The User Authentication Screen will be restored. 3 Press [Password]. The Password Setting Screen will be displayed. 4 Enter the specified password, and press [OK]. % You may enter 8 to 64 alphanumeric characters for the user password. % If a wrong password or fewer than 8 alphanumeric characters are entered and [OK] is pressed, a warning dialog with the message [Authentication failure] will be displayed.
2.4 HDD Store Function in Enhanced Security Mode 6 2 Press [Secure Folder]. The list of secure boxes will be displayed. 7 Select the desired secure box. 8 Enter the secure password specified in secure printing and press [OK]. The list of secure files will be displayed. 9 bizhub PRO 951 Select the desired secure file.
2 HDD Store Function in Enhanced Security Mode 10 2.4 Select [Auto], [Proof], [Proof (1st Sheet)], or [Wait], and press [Print]. % [Proof (1st Sheet)] can be displayed by using the Utility menu. It does not appear with the initial settings. Please refer to the POD Administrator's Reference for details. 11 Use the control panel keypad to enter the print quantity. 12 Press [Change Output Sheet] to change the output sheet of the file to be recalled.
2.5 2.5 Administrator Security Functions 2 Administrator Security Functions The administrator turns ON/OFF the Enhanced Security mode from the Utility Menu Screen. For that operation, a CE password and administrator password should be set up on the machine. Ask your service representative to set up an administrator password. Once specified, the password can be changed by the administrator himself/herself.
2 Administrator Security Functions 2.5 The Administrator Setting Menu Screen will be displayed. 4 Press [07 Security Setting]. 5 Press [03 Enhanced Security Mode]. 6 Turn ON/OFF the Enhanced Security mode. % Select [ON] to activate the Enhanced Security mode, or select [OFF] to deactivate it. 7 Press [OK]. % A dialog to confirm the change to the Enhanced Security mode setting will be displayed.
2.5 Administrator Security Functions 2 % Press [Yes]. 8 Turn OFF the sub power switch, and turn OFF the main power switch. NOTICE Do not turn off the main power while the message [Cooling in progress / After cooling, power off automatically] is displayed. 9 Please wait for more than 10 seconds. 10 Turn ON the main power switch, and turn ON the sub power switch.
2 2.5.2 Administrator Security Functions 2.5 HDD Lock Password With the Enhanced Security mode activated, you can specify a new lock password (8 to 32 alphanumeric characters, case-sensitive) by changing the default lock password initially given to the HDD. Setting up a lock password will prevent the leakage of document data by taking out an illicitly-switched HDD. If the HDD itself is externally accessed, the data readout will not be available until the correct lock password is entered.
2.5 Administrator Security Functions 2 The Administrator Setting Menu Screen will be displayed. 4 Press [07 Security Setting]. 5 Press [02 HDD Management Setting]. The HDD Management Setting Menu Screen will be displayed. 6 Press [03 HDD Lock Password]. The HDD Lock Password Screen will be displayed.
2 Administrator Security Functions 7 2.5 Press [Current Password] to enter the password currently used, then press [OK]. Default password is the main body serial number consisting of 13 alphanumeric characters. % The main body serial number as 13 alphanumeric characters is displayed on the upper left corner of the Utility Menu Screen or to be printed on the upper right corner of the audit log. For details, see the next section "Printing Audit Log.
2.5 Administrator Security Functions 2 2 Press [06 Administrator Setting]. A password entry screen will be displayed. 3 Enter the administrator password. % Use the touch panel keypad to enter the administrator password consisting of 8 alphanumeric characters and symbols, then press [OK]. % The alphabetic characters are case-sensitive.
2 Administrator Security Functions 4 Press [07 Security Setting]. 5 Press [02 HDD Management Setting]. 2.5 The HDD Management Setting Menu Screen will be displayed. 6 Press [04 Delete Temp. Data Setting]. The Delete Temporary Data Setting Screen will be displayed.
2.5 2 Administrator Security Functions 7 Select whether or not to overwrite the temporary data. % To overwrite the temporary data, press [ON]. Otherwise, press [OFF]. 8 If you choose to overwrite the data, select the desired erase mode. % Press [Mode 1] or [Mode 2]. Please refer to the POD Administrator's Reference for details. % If you choose not to overwrite the data, the mode selection does not make any difference. 9 Press [OK] on the Delete Temporary Data Setting Screen.
2 Administrator Security Functions 3 2.5 Enter the administrator password. % Use the touch panel keypad to enter the administrator password consisting of 8 alphanumeric characters and symbols, then press [OK]. % The alphabetic characters are case-sensitive. % If a wrong password or fewer than 8 alphanumeric characters/symbols are entered and [OK] is pressed, the warning message [Password is incorrect / Please wait for a while] will appear, and no key will work for 5 seconds.
2.5 Administrator Security Functions 5 2 Press [02 HDD Management Setting]. The HDD Management Setting Menu Screen will be displayed. 6 Press [05 Delete All Data Setting]. The Delete All Data Setting Screen will be displayed. 7 Select the desired erase mode and press [Execute Deletion]. % Please refer to the POD Administrator's Reference for details of the erase mode. NOTICE If you delete data using the [Execute Deletion] key, no data on HDD can be used again.
2 Administrator Security Functions 8 2.5.5 2.5 Press [Return] on the Delete All Data Setting Screen. Printing Audit Log An audit log will be automatically created when the data saved on the machine have been accessed. All the audit log data can be output as follows. 1 Press Utility/Counter on the control panel to display the Utility Menu Screen. 2 Press [06 Administrator Setting]. A password entry screen will be displayed. 3 Enter the administrator password.
2.5 Administrator Security Functions 2 The Administrator Setting Menu Screen will be displayed. 4 Press [01 System Setting]. 5 Press [04 List/Counter]. The List/Counter Screen will be displayed.
2 Administrator Security Functions 6 Select [Audit Log Report], then press [Print Mode]. 7 Print the log. 2.5 % Press Start on the control panel. % To stop printing, press Stop on the control panel. A dialog will pop up for confirmation. Press [Cancel] to cancel the print job. % When the print job is completed, press [Close]. 2.5.
2.5 2 Administrator Security Functions Table of items saved in audit log No.
2 Administrator Security Functions - 2.5 Even if password authentication succeeded (OK), you may need to check whether a legitimate user created the action. Careful check is recommended especially when successful authentication occurs after series of failures, or for those made during times other than normal operating hours.
3 Index
3 Index by item 3 Index 3.1 Index by item 3.1 A R Adding User Registration ............................................2-7 Administrator authentication .......................................2-5 Administrator security functions ................................2-39 Administrator setting mode .........................................2-5 Analyzing audit log ....................................................2-52 Audit log ......................................................................
3.2 3.2 Index by button 3 Index by button A P Account Name .................................................2-11, 2-16 Add ..............................................................................2-9 Administrator Setting 2-7, 2-13, 2-18, 2-39, 2-42, 2-45, 2-47, 2-50 All Sheets ........................................................2-34, 2-38 Audit Log Report .......................................................2-52 Auto .................................................................
3 Index by button 3.
3.
3 Index by button 3.
3.
3 Index by button 3.
3.
3 Index by button 3.
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