User Manual www.konicaminolta.
Contents Contents 1 2 3 Introduction 1.1 User Manual...................................................................................1-2 1.2 Introduction ...................................................................................1-2 We Want You to Be a Satisfied Customer..................................1-2 1.3 Explanation of Manual Conventions ...........................................1-3 1.4 Energy Star® ................................................................................
Contents To redial the last recipient called ............................................. 3-10 4 3.2 Transmission Settings ............................................................... 3-11 Adjusting the Fax Resolution ................................................... 3-11 To specify the resolution .......................................................... 3-11 3.3 Basic Faxing ...............................................................................
Contents Relay Initiation Transmission....................................................4-14 To fax using relay initiation transmission..................................4-14 Relay Broadcast Transmission.................................................4-16 Polling Transmission ................................................................4-17 To set up polling transmission ..................................................4-17 To delete a document from the polling transmission setup ......
Contents Specifying the Setting for “SPEED DIAL” .................................. 6-8 To program a speed dial number ............................................... 6-8 To change/delete a programmed speed dial number .............. 6-10 Specifying the Setting for “GROUP DIAL” ............................... 6-12 To program a group of fax numbers ........................................ 6-12 To change/delete a programmed group of fax numbers .......... 6-13 Specifying the Setting for “PROGRAM DIAL” .......
Contents Specifying the Setting for “LINE MONITOR” ............................6-44 Specifying the Setting for “PSTN/PBX” ....................................6-45 To specify the telephone wiring system....................................6-45 7 8 6.5 Setting Up the Report Output ....................................................6-46 Selecting the “REPORTING” menu ..........................................6-46 Specifying the Setting for “ACTIVITY REPORT” ......................
Contents vi Fax Kit (FX-3)
1 Introduction 1 Introduction Chapter 1
Introduction Chapter 1 1 1.1 User Manual 1.1 User Manual The User Manual for this machine is divided into two parts: the Di1611/Di2011 User Manual and the Fax Kit (FX-3) User Manual. Read the necessary description according to the required use. The Fax Kit (FX-3) User Manual contains precautions on the use of this machine. Be sure to read this manual before using the machine. After reading the User Manual, be sure to store it in a safe place for future reference.
1 Explanation of Manual Conventions The marks and text formats used in this manual are described below. WARNING Failure to observe instructions highlighted in this manner may result in fatal or critical injuries. ➜ Observe all warnings in order to ensure safe use of this machine. CAUTION Failure to observe instructions highlighted in this manner may result in serious injuries or property damage. ➜ Observe all cautions in order to ensure safe use of this machine.
1.4 1.4 Energy Star® Energy Star® Introduction Chapter 1 1 As an ENERGY STAR® Partner, we have determined that this machine meets the ENERGY STAR® Guidelines for energy efficiency. What is an ENERGY STAR® Product? An ENERGY STAR® product has a special feature that allows it to automatically switch to a “low-power mode” after a period of inactivity. An ENERGY STAR® product uses energy more efficiently, saves you money on utility bills and helps protect the environment.
Safety Information This section contains detailed instructions on the operation and maintenance of this machine. To achieve optimum utility of this device, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the next section before using this device. It contains important information related to user safety and preventing equipment problems. Make sure you observe all of the precautions listed in this manual.
Chapter 1 1 1.5 Safety Information WARNING Introduction • Do not modify this product, as a fire, electrical shock, or breakdown could result. If the product employs a laser, the laser beam source could cause blindness. • Do not attempt to remove the covers and panels which have been fixed to the product. Some products have a high-voltage part or a laser beam source inside that could cause an electrical shock or blindness. • Use only the power cord supplied in the package.
Connect the power cord to an electrical outlet that is equipped with a grounding terminal. CAUTION • Do not use flammable sprays, liquids, or gases near this product, as a fire could result. • Do not leave a toner unit or drum unit in a place within easy reach of children. Licking or ingesting any of these things could injure your health. • Do not let any object plug the ventilation holes of this product. Heat could accumulate inside the product, resulting in a fire or malfunction.
1.5 Safety Information Precautions for Routine Use • Do not store toner units, PC drum units, and other supplies and consumables in a place subject to direct sunlight and high temperature and humidity, as poor image quality and malfunction could result. • Do not attempt to replace the toner unit and PC drum unit in a place exposed to direct sunlight. If the PC drum is exposed to intense light, poor image quality could result. • Do not unpack a toner unit or PC drum unit until the very time of use.
The Facsimile has been approved in accordance with Council Decision 1999/5/ EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network terminal point. In the event of problems, you should contact your equipment supplier in the first instance.
1.5 Safety Information Notice for Ni-MH Batteries Ni-MH (Nickel Metal Hydride) Batteries are installed inside machine as back up memory batteries. Please dispose according to local, state and federal regulations.
2 Precautions Precautions 2 Chapter 2
2 2.1 2.1 Part Names and Their Functions Part Names and Their Functions Chapter 2 Main Unit 5 6 7 Precautions 2 3 8 4 9 10 1 No. Part Name Description 1 Power Switch Used to turn the machine on and off. 2 Parallel Interface Connector Used for connecting a parallel cable from the computer. 3 RJ45 Connector for Networking Used for connecting the network cable when this machine is used for Internet faxing and network scanning.
2 2.2 Names of Control Panel Parts and Their Functions 2.2 Names of Control Panel Parts and Their Functions 1 2 4 3 5 6 Chapter 2 Control Panel Parts and Their Functions 7 Precautions 20 19 18 17 16 15 14 13 12 11 10 9 8 No. Part Name Function 1 “Error” indicator Flashes when an error has occurred. 2 [Printer] key/indicator Lights up while data is being printed from the computer and flashes while data is being sent. For details, refer to the Printer Controller User Manual.
Precautions Chapter 2 2 2.2 Names of Control Panel Parts and Their Functions No. Part Name Function 9 [Zoom] key, [▼] and [▲] keys • Used to select a preset enlargement or reduction ratio. • With each press, a zoom ratio between × 0.50 and × 2.00 is selected in 0.01 increments. • Used to specify the selection above or below in setting screens and menus. 10 [Paper] key Used to select the size of the paper to be printed on.
2 2.2 Names of Control Panel Parts and Their Functions 22 23 Chapter 2 21 24 25 26 31 30 29 Precautions 27 28 No. Part Name Function 21 [Scan] key Press to enter Scan mode. The indicator lights up in green to indicate that the machine is in Scan mode. (Available only when the Network Interface Card NC-6 and the Internet Fax & Network Scan Kit SU-6 are installed.) 22 [Fax] key Press to enter Fax mode. The indicator lights up in green to indicate that the machine is in Fax mode.
2.2 Names of Control Panel Parts and Their Functions No. Part Name Function 30 [Start] key • Starts copying. • Starts a fax transmission. • Queues a copy job if pressed while the machine is warming up. • The indicator lights up in green to indicate that the machine is ready to start copying, or it lights up in orange to indicate that the machine is not ready to start copying. 31 10-Key Pad • • • • • Precautions Chapter 2 2 2-6 Used to specify the number of copies. Used to enter setting values.
2 2.2 Names of Control Panel Parts and Their Functions Auto RX Resolution Memory TX Speaker 38 39 Chapter 2 32 33 35 34 37 36 Phone Book Speed Dial Redial/ Pause Function 02 03 04 05 06 07 08 10 11 12 13 12 15 16 17 09 18 19 20 21 22 23 24 25 26 27 40 Precautions 01 No. Part Name Function 32 “Memory TX” indicator Lights up when the memory transmission function is selected. 33 “Auto RX” indicator Lights up when the automatic reception function is selected.
2 2.3 2.3 Display Indications Display Indications Chapter 2 In Fax mode: 1 Precautions 2 1 2 No. Display Indication Description 1 Mode or function name • • • • 2 Messages Displays messages such as operating instructions. Indicates the currently selected mode or function settings. Displays the current menu, function or settings. Error messages are displayed when errors occur. The current date and remaining memory is displayed during standby.
2 2.4 Entering Text 2.4 Entering Text Key operation: G 10-Key Pad: Used to enter numbers, letters, and symbols. List of characters available with each key of the 10-Key Pad: 10-Key Pad Available characters* 1 .
2 2.4 Entering Text Inputting Example To enter the name “NJ Office” Chapter 2 * The cursor (_) flashes alternately with the character at its current location. Precautions Press the [123/ABC] key. Press the [6] key twice. Press the [5] key once. Press the [0] key once. Press the [6] key three times. Press the [3] key seven times. Press the [Ö ] key. Press the [3] key seven times. Press the [4] key seven times. Press the [2] key seven times. Press the [3] key six times.
2 2.4 Entering Text Correcting text and input precautions G To erase all entered text, press the [Panel Reset] key. G To delete only part of the entered text, use the [ ] and [Ö ] keys to move the cursor (_) to the character that you wish to delete, and then press the [No] key. G To change an entered character, use the [ ] and [Ö ] keys to move the cursor (_) below the character that you wish to change, and then enter the new character.
2.
3 Faxing Faxing 3 Chapter 3
3 3.1 Dialing This machine is a G3 fax. Faxes can only be sent or received with this machine if the recipient’s or sender’s machine complies with the G3 standard. 3.1 Dialing The recipient’s fax number can be dialed using any of the seven different dialing methods described below.
3.1 Dialing 3 5 Press the [Start] key to begin scanning and sending the fax. To fax using one-touch dialing If one-touch dial keys have already been programmed with fax numbers, the fax number of a recipient can be specified by pressing just the corresponding onetouch dial key. 1 Press the [Fax] key to enter Fax mode. 2 Load the document into the Automatic Document Feeder.
3 3.1 Dialing To fax using speed dialing If speed dial numbers have already been programmed, the fax number of a recipient can be specified quickly by entering the corresponding speed dial number. For details on programming speed dial numbers, refer to “Specifying the Setting for “SPEED DIAL”” on page 6-8. Chapter 3 1 Press the [Fax] key to enter Fax mode. 2 Load the document into the Automatic Document Feeder.
3 3.1 Dialing To fax using group dialing If one-touch dial keys have already been programmed with a group of fax numbers, the fax numbers of all recipients in the group can be specified by pressing just the corresponding one-touch dial key. For details on programming one-touch dial keys with a group of fax numbers, refer to “Specifying the Setting for “GROUP DIAL”” on page 6-12. 2 Load the document into the Automatic Document Feeder.
3 3.1 Dialing To fax using chain dial Faxes can be sent to recipients that are specified using any combination of onetouch dial keys, speed dial numbers, direct input using the 10-Key Pad, and the [Redial] key. As an example, the following procedure describes how to specify recipients using one-touch keys, then using the 10-Key Pad. Faxing Chapter 3 1 Press the [Speaker] key. 2 Press the desired one-touch key, and then press the [Start] key. 3 After the message “SET DOC.
3 3.1 Dialing To fax using program dialing If one-touch dial keys have already been programmed with fax numbers and a transmission/reception function (such as timer transmission or polling reception), that function can be carried out by pressing just the corresponding one-touch dial key. 2 Load the document into the Automatic Document Feeder. ❍ ❍ For details on placing the document on the Original Glass, refer to “To fax documents positioned on the Original Glass” on page 3-13.
3 3.1 Dialing To fax using the phone book The phone book contains all programmed one-touch dialing and speed dialing numbers, allowing you to search for and select the recipient that you wish to send the fax to. 1 Press the [Fax] key to enter Fax mode. Chapter 3 2 Load the document into the Automatic Document Feeder. ❍ For details on placing the document on the Original Glass, refer to “To fax documents positioned on the Original Glass” on page 3-13.
3 3.1 Dialing To search the phone book 1 Press the [Phone Book] key. 2 Using the [ ] and [Ö] keys, select Ö “SEARCH”, and then press the [Yes] key. 3 Using the 10-Key Pad, enter the first few characters of the name programmed for the desired recipient. ❍ ❍ Enter the name programmed in the one-touch dial key or the speed dial number. (For details on entering text, refer to “Entering Text” on page 2-9.) Text up to 10 characters long can be entered. 4 Press the [Yes] key.
3 3.1 Dialing 7 Using the [▲] and [▼] keys, select the desired recipient. ❍ If the desired recipient name does not appear in the search results, press the [No] key twice to return to the screen allowing you to enter the search text, and then try searching for different text. Chapter 3 ✎ Tip The search results appear in the order that they have been programmed as one-touch dial keys or speed dial numbers. Faxing 8 Press the [Start] key to begin scanning and sending the fax.
3 3.2 Transmission Settings 3.2 Transmission Settings Adjusting the Fax Resolution Selecting one of the following resolutions to match the type of document to be faxed (documents containing a lot of small print, detailed illustrations or photos) will produce a sharper result.
3 3.3 Basic Faxing 3.3 Basic Faxing To fax using the Automatic Document Feeder 1 Press the [Fax] key. Faxing Chapter 3 The machine enters Fax mode, and the fax screen appears. 2 Load the document to be faxed into the Automatic Document Feeder. ❍ ❍ Adjust the Document Guide Plates to fit the size of the document. Load the document face up. ✎ Tip If a double-sided document is loaded into the Duplexing Document Feeder (Option for the Di2011 only), press the [Original] key until the “Duplex Orig.
3.3 Basic Faxing 3 ✎ Tip About 280 A4(Letter)-size document pages can be scanned and stored in the memory at one time. If the optional expansion memory is installed, as many as 1024 document pages can be stored. ✎ Tip While faxing, if the recipient’s fax machine is busy or does not answer for any other reason, such as a transmission error, the fax is not sent correctly, the transmission result report is printed. To fax documents positioned on the Original Glass 1 Press the [Fax] key.
3 3.3 Basic Faxing 3 If necessary, change the “Resolution” setting (p. 3-11). 4 Using the 10-Key Pad, enter the fax number of the recipient, and then press the [Yes] key. The fax number of a previously programmed recipient can also be specified. Refer to “Dialing” on page 3-2. 5 Press the [Start] key. ✎ Note To specify a scanning area other than the size of the loaded document or if the document size cannot be detected automatically, press the [▼] key.
3.3 Basic Faxing 3 If the Memory Becomes Full While Scanning Fax Documents Faxing With a queued transmission (a fax transmission requested while another fax transmission job is being performed) or timer transmission, if the memory becomes full while scanning the document, a message appears, allowing you to select whether to send just the scanned pages or cancel the transmission. If the transmission is canceled, the data for the scanned pages is deleted.
3 3.4 Confirmation Mode 3.4 Confirmation Mode Checking the Machine’s Counters The number of operations performed since this machine was installed can be checked using the functions available when the [Status] key is pressed. Faxing Chapter 3 Items that can be checked with machine counter menu: MACHINE COUNTER Description TOTAL COUNT This count shows the total number of prints made since this machine was installed.
3.4 Confirmation Mode 3 2 Using the [▲] and [▼] keys, select Faxing Chapter 3 the counter that you wish to check. 3 Press the [Yes] key. The “TOTAL PAGE” appears. 4 Press the [No] key. The main screen appears. Checking Transmission Results The transmission result information for a maximum of 60 sent and received documents is saved. To check the transmission result 1 Press the [Status] key twice. The “TX/RX RESULT” appears.
3 3.4 Confirmation Mode 2 Press the [Yes] key. 3 Using the [▲] and [▼] keys, Chapter 3 display the desired transmission results to check them. ❍ Faxing ❍ ❍ 3-18 In the transmission result screen, “TX” indicates sent faxes, and “RX” indicates received ones. If the [No] key is pressed twice while the transmission results are displayed, the main screen appears. To print the transmission result report, press the [Start] key. After the transmission result report is printed, the main screen appears.
3 3.4 Confirmation Mode Outputting a report/list The various reports and lists of programmed settings can be printed using the functions available when the [Status] key is pressed. ✎ However, when printing on A5 C, B5 C, or Invoice (8-1/2 × 5-1/2) C paper, the report may be divided among several sheets of paper. Metric: A5 C, B5 C, A4 L/C, B4 L, A3 L Faxing Inch: Invoice (8-1/2 × 5-1/2) C, Letter L/C, Legal (8-1/2 × 14) L, Ledger (11 × 17) L To output a report/list 1 Press the [Status] key three times.
3 3.4 Confirmation Mode Transmission Result Report Faxing Chapter 3 The document number, recipient name, date sent, starting time of transmission, number of document pages, time required, mode, and transmission result are printed. SESSION FUNCTION No. DESTINATION STATION DATE TIME PAGE DURATION MODE RESULT 0001 TX 001 AAA NEWYORK 012345678 APR.19 18:00 010 00:02'21" G3 NG NG PAGE:1.3.5.
3 3.4 Confirmation Mode Memory Data List This is a list of documents stored in the memory and waiting to be sent, and documents specified for timer transmission, batch transmission or polling reception. The document number, type of operation being performed, time, recipient/caller name, and number of document pages are printed. List of One-Touch Dial Keys The recipients programmed in the one-touch dial keys are printed in numerical order of the keys. OT-NO.
3 3.4 Confirmation Mode Relay Box List The status and settings for the 5 relay boxes can be printed and checked. Machine Status List The current machine settings are printed. Configuration Page Chapter 3 The list of the printer settings is printed. PCL Font List This function is only available when the Printer Controller (optional) is installed. Faxing The PCL font list is printed.
4 Fax Transmission/ Reception Methods Fax Transmission/Reception Methods Chapter 4 4
4 4.1 Transmission Methods 4.1 Transmission Methods Memory Transmission With memory transmission, the document is scanned, then stored in the memory for transmission (queued transmission). Memory transmission is selected as the default transmission mode. For details on sending faxes through memory transmission, refer to “Basic Faxing” on page 3-12. To specify Memory TX 1 Press the [Fax] key. Fax Transmission/Reception Methods Chapter 4 The machine enters Fax mode, and the fax screen appears.
4.1 Transmission Methods 4 5 Press the [Memory TX] key, and then check that the Memory TX lamp lights up. ✎ Note If the Memory TX lamp is not lit, the direct transmission is selected. 6 Press the [Start] key to begin scanning and sending the fax. Once transmission is finished, a beep is sounded. If the fax could not be sent, the transmission result report is printed (p. 6-48). Direct Transmission If the Memory TX lamp is not lit, the direct transmission is selected.
4 4.1 Transmission Methods Manual Transmission If the machine is connected to a telephone and the same line is used for phoning and faxing, the document can simply be sent after talking with the recipient over the phone. This is useful, for example, if you wish to tell the recipient that you are sending a fax.
4.1 Transmission Methods 4 To send a fax manually 1 Load the document into the Automatic Document Feeder. 2 If necessary, change the “Resolution” setting (p. 3-11). 3 Pick up the telephone receiver. ❍ Check that the dial tone can be heard. ❍ Use the telephone to dial the fax number. The fax number of the recipient can also specified using the keys in the control panel of this machine (p. 3-2).
4 4.1 Transmission Methods Batch Transmission Multiple documents can be stored in the memory and faxed together at a specified time. In order to use this function, the corresponding Utility mode function must first be used to program a one-touch dial key with the batch transmission settings (transmission time) (p. 6-23). To fax using batch transmission 1 Load the document into the Automatic Document Feeder. 2 If necessary, change the “Resolution” setting (p. 3-11).
4.1 Transmission Methods 4 Broadcast Transmission The same document can be sent to multiple recipients at one time. The recipients can be specified by using the one-touch dial keys, the speed dial numbers or group dialing, by selecting from the phone book, or by entering the fax number using the 10-Key Pad. ✎ ✎ Tip With the result report printed after the transmission is finished, you can check whether the fax was sent to all recipients.
4 4.1 Transmission Methods 5 Specify the fax number of the recipient. Repeat the appropriate operations described below until all recipients have been specified. When using the one-touch dial keys: Press the one-touch dial key programmed with the desired fax number. Press the [Yes] key, and then specify the next recipient. ❍ When using the speed dial numbers: Press the [Speed Dial] key, and then use the 10-Key Pad to enter the 3-digit speed dial number programmed with the desired fax number.
4.1 Transmission Methods 4 7 To check the recipients, press the [Yes] key. ❍ If you do not wish to check the recipients, skip to step 9. 8 The recipients specified in step 5 are displayed in the order that they were selected. Check the recipient, and then press the [Yes] key. To delete the displayed recipient, press the [No] key. Chapter 4 After all recipients have been checked, “Fin.=START” appears in the display. 9 Press the [Start] key to begin scanning and sending the fax.
4 4.1 Transmission Methods Timer Transmission A document can be scanned and stored in the memory to be sent at a specified time. This function is convenient for sending documents with a large number of pages at discounted calling times. ✎ Fax Transmission/Reception Methods Chapter 4 Note The time is set for a 24-hour period. If the machine is not programmed with the current time (p. 6-50), the fax cannot be sent at the specified time.
4 4.1 Transmission Methods 5 Using the 10-Key Pad, enter the desired transmission time, and then press the [Yes] key. ❍ If you wish to correct the time, press the [No] key, and then enter the correct time. 6 Specify the fax number of the recipient. ❍ Refer to “Dialing” on page 3-2. The machine scans the document, then enters transmission standby mode. ✎ Fax Kit (FX-3) Fax Transmission/Reception Methods Note To stop a timer transmission, press the [Function] key to select “CANCEL RESERV.
4 4.1 Transmission Methods Mailbox Transmission The fax can be sent to a recipient’s mailbox. This is perfect for sending an important document to a specific person. ✎ Note Mailbox transmission is compatible with F code transmission. Machines compatible with F codes can be specified as recipients for mailbox transmission. Fax Transmission/Reception Methods Chapter 4 To fax using mailbox transmission 1 Position the document to be faxed. 2 If necessary, change the “Resolution” setting (p. 3-11).
4 4.1 Transmission Methods 6 Using the 10-Key Pad, enter the mailbox ID of the recipient. ❍ ❍ ❍ ❍ Enter the mailbox ID (SUB) (20 digits or less) registered for the recipient. The only characters that can be used in the mailbox ID are 0 through 9, , and #. If the recipient is specified using a one-touch dial key or a speed dial number also programmed with a SUB, the SUB is displayed as the mailbox ID. If necessary, change the mailbox ID.
4 4.1 Transmission Methods Relay Initiation Transmission Documents can be sent from this machine (transmitting station) to another fax machine (acting as a relay station), which then sends the documents to multiple recipients (receiving stations). By relaying the documents through a fax machine closer to the remote recipients, the transmission time and cost for the transmitting station are reduced.
4 4.1 Transmission Methods 5 Specify the relay station, and then press the [Yes] key. ❍ Refer to “Dialing” on page 3-2. A screen appears, allowing you to specify the relay box ID. 6 Using the 10-Key Pad, enter the relay box ID. ❍ ❍ Enter the relay box ID (20 digits or less) programmed at the relay station. The only characters that can be used in the mailbox ID are 0 through 9, and #. If you wish to correct the ID, press the [No] key, and then enter the new number. , 7 Press the [Yes] key.
4 4.1 Transmission Methods Relay Broadcast Transmission If this machine is specified as a relay station, it can receive documents sent from another fax machine (transmitting station), then send the documents to multiple recipients (receiving stations). In order to fax using relay broadcast transmission, a relay box must first be programmed. A maximum of 10 relay boxes can be programmed. For details on programming a relay box, refer to “Setting Up Relay Boxes (“RELAY BOX” function)” on page 6-28.
4.1 Transmission Methods 4 Polling Transmission Documents scanned and saved in the memory can be retrieved by the recipient. ✎ A maximum of 243 recipients can be selected at one time. If recipients are selected by using one-touch dial keys, a maximum of 27 recipients can be specified. If recipients are selected by using speed dial numbers, a maximum of 200 recipients can be specified. If fax numbers are being typed in, a maximum of 16 can be specified.
4 4.1 Transmission Methods ❍ To allow multiple polling transmission requests, select “MULTI”. The document is stored in the memory until it has been deleted. 6 Using the 10-Key Pad, enter the 4digit polling ID, and then press the [Yes] key. ❍ ❍ ❍ If you do not wish to set a polling ID, skip to step 8. The polling ID can be set to any number between 0000 and 9999. If there is only one polling transmission document, it is not necessary to specify a polling ID and password.
4.1 Transmission Methods 4 To delete a document from the polling transmission setup 1 Press the [Function] key. 2 Press the [5] key from the 10-Key Chapter 4 Pad. or Press the [Function] key five times to select “POLLING TX”, and then press the [Yes] key. Fax Transmission/Reception Methods If polling transmission has been set, a screen appears, allowing you to specify the polling ID. 3 Using the [ ] and [Ö] keys, select Ö either “SINGLE” or “MULTI”, and then press the [Yes] key.
4 4.1 Transmission Methods Canceling (Deleting) a Document Queued in the Memory for Transmission Of the documents stored in the memory and waiting to be sent, a specific document can be selected and deleted. To cancel a queued document Fax Transmission/Reception Methods Chapter 4 1 Press the [Function] key. 2 Press the [8] key from the 10-Key Pad. or Press the [Function] key eight times to select “CANCEL RESERV.”, and then press the [Yes] key.
4 4.1 Transmission Methods 4 Press the [Yes] key to delete the displayed job. “FUNCTION” menu appears in the display. 5 To delete another queued job, repeat steps 2 and 4. If you are finished deleting jobs, press the [No] key to return to the main screen.
4 4.2 Reception Methods 4.2 Reception Methods ✎ Tip Paper of the following sizes can be used to print fax documents. Metric: A5 C, B5 C, A4 L/C, B4 L, A3 L Inch: Invoice (8-1/2 × 5-1/2) C, Letter L/C, Legal (8-1/2 × 14) L, Ledger (11 × 17) L Fax Transmission/Reception Methods Chapter 4 Manual Reception This machine normally receives faxes automatically.
4.2 Reception Methods 4 Mailbox Reception If mailbox numbers and F codes (mailbox IDs and passwords) have already been programmed on this machine, this function can be used to receive only those faxes with an identical mailbox ID and password specified by the caller. Since the received fax can only be retrieved after entering the corresponding mailbox ID, confidential faxes can safely be sent and received.
4 4.2 Reception Methods Polling Reception Using polling reception, documents set up in other fax machines can be received. ✎ Note Polling reception is compatible with F code transmission. To receive a fax using polling reception Fax Transmission/Reception Methods Chapter 4 1 Press the [Function] key. 2 Press the [6] key from the 10-Key Pad. or Press the [Function] key six times to select “POLLING RX”, and then press the [Yes] key. 3 Specify the fax number to be called.
4 4.2 Reception Methods 5 Using the 10-Key Pad, enter the polling ID (20 digits or less), and then press the [Yes] key. 6 Using the 10-Key Pad, enter the password (20 digits or less), and then press the [Yes] key. 7 To specify multiple fax numbers, ❍ Chapter 4 repeat steps 3 through 6. If you do not wish to specify other fax numbers, continue with step 8. A message appears, allowing you to select whether or not to check the fax numbers to be called.
4 4.2 Reception Methods Using F codes This machine is compatible F code transmissions. F codes are mailbox functions, such as “SUB” (sub-addresses), “SEP” (selective polling), “SID” and “PWD” (passwords), regulated by the G3 standards of the ITUT (International Telecommunication Union). Mailbox transmission and reception is possible only with similar machines compatible with F code transmission. Using the 10-Key Pad, the following F codes can be set, depending on the use.
4 4.2 Reception Methods Using Mailboxes Mailbox Mailbox ID Fax transmission (F code) Print F code mailbox transmission/reception: A maximum of 5 mailboxes can be set up. Since a mailbox ID is required in order to retrieve documents received in the different mailboxes, confidential faxes can safely be sent and received. Refer to “Specifying the Setting for “MAILBOX”” on page 6-26.
4 4.2 Reception Methods Specifying F codes When sending faxes F codes can be specified when the 10-Key Pad is being used to enter the fax number of a recipient while sending a fax. 1 Using the 10-Key Pad, enter the fax number of the recipient. Chapter 4 2 Press the [▼] key, and then use the 10-Key Pad to enter the SUB. ❍ ❍ Fax Transmission/Reception Methods ❍ A number up to 20 digits long can be entered for the SUB. To enter an SID, continue with step 3.
Using the Utility Mode Chapter 5 5 Using the Utility Mode 5
5 5.1 Utility Mode 5.1 Utility Mode Using the Utility Mode Chapter 5 There are sixteen menus in the Utility mode. No. Name Description 1 MACHINE SETTING Used to specify settings for the machine’s operating environment.* 2 PAPER SOURCE SETUP Used to specify the size and type of paper loaded in Tray1. In addition, auto tray switching can be enabled for each tray. 3 USER MANAGEMENT For details on this menu, refer to the Di1611/Di2011 User Manual. 4 ADMIN.
5 5.2 Specifying the Machine Settings 5.2 Specifying the Machine Settings Name Description AUTO PANEL RESET This function can be used to set the length of time until the auto panel reset operation is performed after copying or the last operation is finished. When the auto panel reset operation is performed, the Copy mode screen is automatically displayed. In Fax mode, the auto panel reset operation is performed after 1 minute has elapsed, regardless of the setting specified for this function.
5 5.2 Specifying the Machine Settings Selecting the “MACHINE SETTING” menu 1 Press the [Utility] key. “MACHINE SETTING” appears. 2 From the 10-Key Pad, press the key ([1] through [0]) for the MACHINE SETTING function that you wish to set.
5.2 Specifying the Machine Settings 5 Specifying the Setting for “BUZZER VOLUME” 1 Select the “BUZZER VOLUME”. ❍ Refer to “Selecting the “MACHINE SETTING” menu” on page 5-4. 2 Press the [ ] and [Ö ] keys to set Ö the buzzer volume to “HIGH”, “LOW” or “OFF”. Using the Utility Mode Chapter 5 3 Press the [Yes] key.
5 5.2 Specifying the Machine Settings Specifying the Setting for “INITIAL MODE” 1 Select the “INITIAL MODE”. ❍ Refer to “Selecting the “MACHINE SETTING” menu” on page 5-4. 2 Press the [ ] and [Ö ] keys to Ö select either “COPY” or “FAX”. Using the Utility Mode Chapter 5 3 Press the [Yes] key.
5 5.3 Setting Up the Paper Sources (“PAPER SOURCE SETUP” Menu) 5.3 Setting Up the Paper Sources (“PAPER SOURCE SETUP” Menu) From the “PAPER SOURCE SETUP” menu, the various settings for the paper trays can be changed. PAPER SOURCE SETUP Description 1 INCH/METRIC This function can be used to set the size measurement system for the paper loaded in each tray.
5 5.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT” Menu) 5.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT” Menu) From the “ADMIN. MANAGEMENT” menu, various functions for controlling the use of the machine can be set. In order to set an “ADMIN. MANAGEMENT” function, the administrator access number must be entered. Chapter 5 “ADMIN. MANAGEMENT” menu: No. ADMIN.
5.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT” Menu) 5 To select the “ADMIN. MANAGEMENT” menu 1 Press the [Utility] key. “MACHINE SETTING?” appears. 2 Press the [▼] key three times to Chapter 5 select “ADMIN. MANAGEMENT?”. 3 From the 10-Key Pad, press the key ([1] through [3]) for the “ADMIN. ❍ Using the Utility Mode MANAGEMENT” function that you wish to set. The “ADMIN.
5 5.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT” Menu) To set the “REMOTE MONITOR” function 1 Select the “ADMIN. MANAGEMENT” menu. ❍ Refer to “To select the “ADMIN. MANAGEMENT” menu” on page 5-9. 2 Press the [3] key from the 10-Key Pad to select “REMOTE MONITOR”. ❍ Using the 10-Key Pad, enter the 6-digit administrator access number, and then press the [Yes] key.
Chapter 6 Using the Utility Mode (Fax) Using the Utility Mode (Fax) 6 6
6 6.1 6.1 Setting Up the Fax Registration Setting Up the Fax Registration Using the Utility Mode (Fax) Chapter 6 From the “FAX REGISTRATION” menu, various settings can be specified in order to take advantage of this machine’s many fax functions. No.
6.1 Setting Up the Fax Registration 6 Selecting the “FAX REGISTRATION” menu 1 Press the [Utility] key seven times. “FAX REGISTRATION” appears. 2 From the 10-Key Pad, press the key ([1] through [7]) for the “FAX REGISTRATION” function that you wish to set.
6 6.1 Setting Up the Fax Registration Setting Up One-Touch Dialing (“ONE-TOUCH DIAL” function) If the one-touch dial keys are programmed with fax numbers, the recipient can be specified easily and accurately without the need to manually enter the number using the 10-Key Pad. A maximum of 27 settings can be programmed. To program a one-touch dial key 1 Select the “FAX REGISTRATION”. ❍ Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-3.
6.1 Setting Up the Fax Registration 6 7 Press the [▼] key, and then use the 10-Key Pad to enter the SUB. ❍ ❍ ❍ A number up to 20 digits long can be entered for the SUB. To enter an SID, continue with step 8. If an SID will not be entered, skip to step 9. 8 Press the [▼] key, and then use the 10-Key Pad to enter the SID. ❍ A number up to 20 digits long can be entered for the SID. 9 Press the [Yes] key. 10 Using the [ ] and [Ö] keys, select Ö the desired modem speed. 11 Press the [Yes] key.
6 6.1 Setting Up the Fax Registration To change/delete a programmed one-touch dial key 1 Select the “FAX REGISTRATION”. ❍ Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-3. 2 Press the [1] key from the 10-Key Pad to select “ONE-TOUCH DIAL”. 3 Press the one-touch dial key that you wish to change or delete. 4 Press the [No] key.
6.1 Setting Up the Fax Registration ❍ 6 If the [No] key is pressed, the corresponding settings programmed in group dialing or program dialing are deleted. If a one-touch dial number used in group dialing or program dialing is deleted, it is also deleted from the corresponding group dialing or program dialing. 6 Change the name, fax number, F codes (SUB and SID) and modem speed as desired. ❍ ❍ For details on changing the fax number, refer to “Entering Text” on page 2-9.
6 6.1 Setting Up the Fax Registration Specifying the Setting for “SPEED DIAL” If speed dial numbers are programmed with fax numbers, the recipient can be specified easily and accurately without the need to manually enter the number using the 10-Key Pad. A maximum of 200 fax numbers (001 to 200) can be programmed. To program a speed dial number 1 Select the “FAX REGISTRATION”. ❍ Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-3. 2 Press the [2] key from the 10-Key Pad to select “SPEED DIAL”.
6.1 Setting Up the Fax Registration ❍ 6 For details on F codes (SUB and SID), refer to “Using F codes” on page 4-26. 7 Press the [▼] key, and then use the 10-Key Pad to enter the SUB. ❍ ❍ ❍ A number up to 20 digits long can be entered for the SUB. To enter an SID, continue with step 8. If an SID will not be entered, skip to step 9. 8 Press the [▼] key, and then use the 10-Key Pad to enter the SID. ❍ A number up to 20 digits long can be entered for the SID. 9 Press the [Yes] key.
6 6.1 Setting Up the Fax Registration To change/delete a programmed speed dial number 1 Select the “FAX REGISTRATION”. ❍ Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-3. 2 Press the [2] key from the 10-Key Pad to select “SPEED DIAL”. 3 Using the 10-Key Pad, enter the speed dial number that you wish to change or delete. Using the Utility Mode (Fax) 5 Using the [ ] and [Ö] keys, select Ö Chapter 6 4 Press the [No] key. either “EDIT” or “DELETE”, and then press the [Yes] key.
6.1 Setting Up the Fax Registration 6 6 Change the fax number, F codes (SUB and SID), and modem speed as desired. ❍ ❍ For details on making changes, refer to “Entering Text” on page 2-9. For details on changing the F codes (SUB and SID) or modem speed, refer to page 6-4. 7 When you are finished making changes, press the [Yes] key. ❍ To change the settings of another speed dial number, repeat steps 3 through 7.
6 6.1 Setting Up the Fax Registration Specifying the Setting for “GROUP DIAL” A single one-touch dial key can be programmed with a maximum of 50 different fax numbers as one group. Programming a one-touch dial key with a group of fax numbers is convenient when documents are frequently sent to a set group of multiple recipients. To program a group of fax numbers 1 Select the “FAX REGISTRATION”. ❍ Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-3.
6.1 Setting Up the Fax Registration ❍ 6 With group dialing, a one-touch dial key programmed with a group can be specified. In that case, the number of fax numbers programmed in the specified one-touch dial key (group dial key) is added. 7 When you are finished specifying recipients, press the [Start] key. The settings are registered. To program another group, repeat steps 3 through 7. 8 Press the [No] key to finish programming. The “FAX REGISTRATION” menu appears again.
6 6.1 Setting Up the Fax Registration ❍ If “DELETE” was selected, the group dialing settings are deleted and the “SELECT REGIST.KEY” screen appears again. 6 If you wish to change the name of the group, enter the new name, and then press the [Yes] key. ❍ For details on making changes, refer to “Entering Text” on page 2-9. The one-touch dial names are displayed in the order that they were specified. 7 To delete the displayed recipient, press the [No] key.
6.1 Setting Up the Fax Registration 6 Specifying the Setting for “PROGRAM DIAL” If one-touch dial keys have been programmed with fax numbers and a transmission/reception function, that function can be carried out by pressing just the corresponding one-touch dial key.
6 6.1 Setting Up the Fax Registration ❍ ❍ ❍ “To fax using mailbox transmission” on page 4-12 “To receive a fax using polling reception” on page 4-24 “To fax using relay initiation transmission” on page 4-14 The settings are registered. 6 To specify other program dialing settings, repeat steps 3 through 5. 7 Press the [No] key to finish programming. The “FAX REGISTRATION” menu appears again. To change/delete a programmed broadcast transmission 1 Select the “FAX REGISTRATION”.
6.1 Setting Up the Fax Registration 6 6 To delete the displayed recipient, press the [No] key. To keep the displayed recipient, press the [Yes] key. The next recipient is displayed. 7 When you are finished making changes, press the [Start] key. ❍ Other program dialing settings can be programmed or changed. 8 Press the [No] key to return to the “FAX REGISTRATION” menu. To change/delete a programmed timer transmission 1 Select the “FAX REGISTRATION”.
6 6.1 Setting Up the Fax Registration 5 Using the [ ] and [Ö] keys, select Ö either “EDIT” or “DELETE”, and then press the [Yes] key. ❍ ❍ If “EDIT” was selected, the programmed transmission time is displayed. (Continue with step 6.) If “DELETE” was selected, the program dialing settings are deleted and the “SELECT REGIST.KEY” screen appears again. 6 To change the transmission time, press the [No] key, and then use the 10-Key Pad to enter the correct time.
6.1 Setting Up the Fax Registration 6 2 Press the [4] key from the 10-Key Pad to select “PROGRAM DIAL”. 3 Press the one-touch dial key ([24] through [27]) programmed with the mailbox transmission that you wish to change or delete. 4 Press the [No] key. 5 Using the [ ] and [Ö] keys, select Ö ❍ ❍ If “EDIT” was selected, the specified recipient is displayed. (Continue with step 6.) If “DELETE” was selected, the program dialing settings are deleted and the “SELECT REGIST.KEY” screen appears again.
6 6.1 Setting Up the Fax Registration 10 To change the password, press the [No] key, and then use the 10Key Pad to enter the new password. 11 Press the [Yes] key. Other program dialing settings can be changed. 12 Press the [No] key to return to the “FAX REGISTRATION” menu. To change/delete a programmed polling reception 1 Select the “FAX REGISTRATION”. ❍ Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-3.
6.1 Setting Up the Fax Registration 6 6 To delete the displayed recipient, press the [No] key. To keep the displayed recipient, press the [Yes] key. ❍ To add a recipient, in the screen containing “Fin.=START”, specify a recipient using the one-touch dial keys or the speed dial numbers, or by entering a fax number using the 10-Key Pad. The next recipient is displayed. 7 When you are finished making changes, press the [Start] key. Other program dialing settings can be changed.
6 6.1 Setting Up the Fax Registration 5 Using the [ ] and [Ö] keys, select Ö either “EDIT” or “DELETE”, and then press the [Yes] key. ❍ ❍ If “EDIT” was selected, the specified recipient is displayed. (Continue with step 6.) If “DELETE” was selected, the program dialing settings are deleted and the “SELECT REGIST.KEY” screen appears again.
6 6.1 Setting Up the Fax Registration Specifying the Setting for “BATCH TX” If the batch transmission setting (transmission time) is specified for a one-touch dial key programmed with recipient fax numbers, multiple documents can be stored in the memory and sent out together at the specified time. ✎ Note The one-touch dial key must first be programmed with the fax number of the recipient for the batch transmission. To set batch transmitting 1 Select the “FAX REGISTRATION”.
6 6.1 Setting Up the Fax Registration 4 Using the 10-Key Pad, enter the desired transmission time, and then press the [Yes] key. 5 Press the [No] key to return to the “FAX REGISTRATION” menu. To change the batch transmission setting 1 Select the “FAX REGISTRATION”. ❍ Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-3. 2 Press the [5] key from the 10-Key Using the Utility Mode (Fax) Chapter 6 Pad to select “BATCH TX”.
6.1 Setting Up the Fax Registration 6 6 Press the [No] key to return to the “FAX REGISTRATION” menu. To delete the batch transmission setting 1 Select the “FAX REGISTRATION”. ❍ Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-3. 2 Press the [5] key from the 10-Key Pad to select “BATCH TX”. 3 Press the one-touch dial key programmed with the batch transmission setting that you wish to delete. Chapter 6 4 Press the [No] key.
6 6.1 Setting Up the Fax Registration Specifying the Setting for “MAILBOX” Mailbox IDs must first be specified in order to receive faxes with mailbox reception only if the mailbox ID sent by the caller matches the mailbox ID set on this machine. ✎ Note A mailbox ID cannot be the same as a relay box ID. To register a mailbox 1 Select the “FAX REGISTRATION”. ❍ Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-3. 2 Press the [6] key from the 10-Key Pad to select “MAILBOX”.
6.1 Setting Up the Fax Registration 6 To delete a mailbox 1 Select the “FAX REGISTRATION”. ❍ Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-3. 2 Press the [6] key from the 10-Key Pad to select “MAILBOX”. 3 Using the 10-Key Pad, enter the number of the mailbox that you wish to delete. 4 Press the [No] key. A screen appears, allowing you to enter the mailbox ID. Chapter 6 5 Using the 10-Key Pad, enter the 4digit mailbox ID, and then press the [Yes] key.
6 6.1 Setting Up the Fax Registration Setting Up Relay Boxes (“RELAY BOX” function) A relay box ID must first be set in order for this machine (acting as a relay station) to receive a document from another fax machine (transmitting station), then transmit the document to multiple recipients (receiving stations). ✎ Note A relay box ID cannot be the same as a mailbox ID. This machine (acting as a relay station) can be set to send back a relay result report.
6.1 Setting Up the Fax Registration 6 5 Using the 10-Key Pad, enter the 4digit password, and then press the [Yes] key. ❍ ❍ ❍ The password can be set to any number between 0000 and 9999. If you wish to change the password, press the [No] key, and then enter the new password. If no password is to be specified, press the [Yes] key without entering anything.
6 6.1 Setting Up the Fax Registration To delete the relay box 1 Select the “FAX REGISTRATION” menu. ❍ Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-3. 2 Press the [7] key from the 10-Key Pad to select “RELAY BOX”. 3 Using the 10-Key Pad, enter the number of the relay box that you wish to delete. The specified relay box is deleted. To delete another relay box, repeat steps 3 and 4. 5 Press the [Panel Reset] key. The main screen appears again.
6.2 Setting Up the Transmission 6.2 6 Setting Up the Transmission From the “TX OPERATION” menu, various functions for sending faxes can be set. No. TX OPERATION Characteristic/Description 1 SCAN CONTRAST This function can be used to set the default scanning contrast level to one of five settings between “LIGHT” and “DARK”. For dark-colored paper (media), select a setting towards “LIGHT”. For faint or colored text, select a setting toward “DARK”.
6 6.2 Setting Up the Transmission Specifying the Setting for “SCAN CONTRAST” 1 Select the “TX OPERATION”. ❍ Refer to “Selecting the “TX OPERATION” menu” on page 6-31. 2 Press the [1] key from the 10-Key Pad to select “SCAN CONTRAST”. 3 Using the [ ] and [Ö] keys, select Ö one of the five settings between “LIGHT” and “DARK”, and then press the [Yes] key. The “TX OPERATION” menu appears again. Specifying the Setting for “RESOLUTION” 1 Select the “TX OPERATION”.
6.2 Setting Up the Transmission 6 4 Using the [ ] and [Ö] keys, select Ö the desired halftone setting, and then press the [Yes] key. ❍ The halftone settings appear as follows. STD: Standard FINE: Fine S/F: Super Fine The “TX OPERATION” menu appears again. Specifying the Setting for “DEFAULT TX” 1 Select the “TX OPERATION”. ❍ Refer to “Selecting the “TX OPERATION” menu” on page 6-31. 2 Press the [3] key from the 10-Key Pad to select “DEFAULT TX”.
6 6.3 6.3 Setting Up the Reception Setting Up the Reception Using the Utility Mode (Fax) Chapter 6 From the “RX OPERATION” menu, various functions for receiving faxes can be set. No. RX OPERATION Characteristic/Description 1 MEMORY RX MODE This function can be used to set whether to allow (“ON”) memory reception or not (“OFF”).
6.3 Setting Up the Reception 6 Selecting the “RX OPERATION” menu 1 Press the [Utility] key eight times. “RX OPERATION” appears. 2 From the 10-Key Pad, press the key ([1] through [9]) for the “RX OPERATION” The “RX OPERATION” functions are as follows: 1 MEMORY RX MODE 2 NO. of RINGS 3 REDUCTION RX 4 RX PRINT 5 RX MODE 6 FORWARD 7 FOOTER 8 SELECT TRAY 9 CLOSED NETWORK ✎ Tip If, at any time, you wish to quit setting/changing an “RX OPERATION” function, press the [No] key.
6 6.3 Setting Up the Reception Specifying the Setting for “MEMORY RX MODE” 1 Select the “RX OPERATION”. ❍ Refer to “Selecting the “RX OPERATION” menu” on page 6-35. 2 Press the [1] key from the 10-Key Pad to select “MEMORY RX MODE”. 3 Using the [ ] and [Ö] keys, select Ö “ON”, and then press the [Yes] key. 4 Using the 10-Key Pad, enter the time for memory reception to begin, and then press the [Yes] key.
6.3 Setting Up the Reception 6 To cancel memory reception Memory reception is automatically canceled at the specified ending time, and the received documents are printed. If no ending time has been set or if you wish to cancel memory reception before the ending time, follow the procedure described below. 1 Select the “RX OPERATION”. ❍ Refer to “Selecting the “RX OPERATION” menu” on page 6-35. 2 Press the [1] key from the 10-Key Pad to select “MEMORY RX MODE”.
6 6.3 Setting Up the Reception Specifying the Setting for “NO.of RINGS” 1 Select the “RX OPERATION”. ❍ Refer to “Selecting the “RX OPERATION” menu” on page 6-35. 2 Press the [2] key from the 10-Key Pad to select “NO.of RINGS”. 3 Using the 10-Key Pad, enter the desired number of rings, and then press the [Yes] key. ❍ The number of rings can be set between 1 and 16. The “RX OPERATION” menu appears again. Specifying the Setting for “REDUCTION RX” 1 Select the “RX OPERATION”.
6.3 Setting Up the Reception 6 Specifying the Setting for “RX PRINT” 1 Select the “RX OPERATION”. ❍ Refer to “Selecting the “RX OPERATION” menu” on page 6-35. 2 Press the [4] key from the 10-Key Pad to select “RX PRINT”. 3 Using the [ ] and [Ö] keys, select Ö either “MEMORY RX” or “PRINT RX”, and then press the [Yes] key. The “RX OPERATION” menu appears again. Specifying the Setting for “RX MODE” 1 Select the “RX OPERATION”. ❍ Refer to “Selecting the “RX OPERATION” menu” on page 6-35.
6 6.3 Setting Up the Reception Specifying the Setting for “FORWARD” 1 Select the “RX OPERATION”. ❍ Refer to “Selecting the “RX OPERATION” menu” on page 6-35. 2 Press the [6] key from the 10-Key Pad to select “FORWARD”. 3 Using the [ ] and [Ö] keys, select Ö “ON”, “ON(PRINT)” or “OFF”, and then press the [Yes] key. ❍ ❍ If “ON” or “ON(PRINT)” was selected, a screen appears, allowing you to specify the forwarding location. (Continue with step 4.
6.3 Setting Up the Reception 6 Specifying the Setting for “FOOTER” 1 Select the “RX OPERATION”. ❍ Refer to “Selecting the “RX OPERATION” menu” on page 6-35. 2 Press the [7] key from the 10-Key Pad to select “FOOTER”. 3 Using the [ ] and [Ö] keys, select Ö either “ON” or “OFF”, and then press the [Yes] key. The “RX OPERATION” menu appears again. Specifying the Setting for “SELECT TRAY” 1 Select the “RX OPERATION”. ❍ Refer to “Selecting the “RX OPERATION” menu” on page 6-35.
6 6.3 Setting Up the Reception Specifying the Setting for “CLOSED NETWORK” 1 Select the “RX OPERATION”. ❍ Refer to “Selecting the “RX OPERATION” menu” on page 6-35. 2 Press the [9] key from the 10-Key Pad to select “CLOSED NETWORK”. 3 Using the [ ] and [Ö] keys, select Ö either “ON” or “OFF”, and then press the [Yes] key. Using the Utility Mode (Fax) Chapter 6 The “RX OPERATION” menu appears again.
6.4 Settings Up the Communication 6.4 6 Settings Up the Communication From the “COMM.SETTING” menu, various functions are available for specifying communication settings. No. COMM.SETTING Characteristic/Description 1 TONE/PULSE This function can be used to specify the dialing system. If this function is not correctly set to the type of dialing system used, faxes cannot be sent. Select the correct setting after checking which type of dialing system is used by your telephone line.
6 6.4 Settings Up the Communication 3 Using the [ ] and [Ö] keys, select Ö either “TONE” (for tone dialing) or “PULSE” (for pulse dialing), and then press the [Yes] key. 4 If “PULSE” was selected, select either “10pps” or “20pps”, and then press the [Yes] key. The “COMM.SETTING” menu appears again. Specifying the Setting for “LINE MONITOR” 1 Press the [Utility] key nine times. Using the Utility Mode (Fax) 2 Press the [2] key from the 10-Key Pad to select “LINE MONITOR”.
6.4 Settings Up the Communication 6 Specifying the Setting for “PSTN/PBX” The connected wiring system can be set to either PSTN (Public Switched Telephone Network) or PBX (Private Branch Exchange). For a PBX system, the outside line access number (or extension number) must be specified. The outside line access number (or extension number) is programmed in the [#] key. To specify the telephone wiring system 1 Press the [Utility] key nine times. “COMM. SETTING” appears.
6 6.5 Setting Up the Report Output 6.5 Setting Up the Report Output From the “REPORTING” menu, various functions are available for specifying which reports are automatically printed. No. REPORTING Characteristic/Description 1 ACTIVITY REPORT Every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/receptions. This function can be used to set whether the report is printed automatically when the 60th transmission/ reception is reached.
6.5 Setting Up the Report Output 6 ✎ Tip If, at any time, you wish to quit setting/changing a “REPORTING” function, press the [No] key. When the message “STOP SETTING?” appears, press the [Yes] key to quit. To exit the “REPORTING” menu, press the [Panel Reset] key. The main screen appears again. Specifying the Setting for “ACTIVITY REPORT” 1 Select the “REPORTING”. ❍ Refer to “Selecting the “REPORTING” menu” on page 6-46. 2 Press the [1] key from the 10-Key Pad to select “ACTIVITY REPORT”.
6 6.5 Setting Up the Report Output Specifying the Setting for “TX RESULT REPORT” 1 Select the “REPORTING”. ❍ Refer to “Selecting the “REPORTING” menu” on page 6-46. 2 Press the [3] key from the 10-Key Pad to select “TX RESULT REPORT”. 3 Using the [ ] and [Ö] keys, select Ö either “ON” or “OFF”, and then press the [Yes] key. The “REPORTING” menu appears again. Specifying the Setting for “RX RESULT REPORT” 1 Select the “REPORTING”. ❍ Refer to “Selecting the “REPORTING” menu” on page 6-46.
6 6.6 Specifying Initial User Data 6.6 Specifying Initial User Data Various settings for the machine’s user data can be specified. Refer to the following table for details on each function. No. Name Description 1 DATE&TIME The date and time for the machine can be specified. 2* USER FAX NO. The fax number for the machine can be specified. 3* USER NAME The fax name for the machine can be specified.
6 6.6 Specifying Initial User Data Specifying the Setting for “DATE&TIME” 1 Select the “INITIAL USER DATA”. ❍ Refer to “Selecting the “INITIAL USER DATA” menu” on page 6-49. 2 Press the [1] key from the 10-Key Pad to select “DATE&TIME”. 3 Using the 10-Key Pad, enter the current time and date. ❍ Enter the settings in the following order: hours, minutes, year, month, and day. 4 Press the [Yes] key to display the time zone setting. Press the [▲] and [▼] keys to select the appropriate time zone.
6.6 Specifying Initial User Data 6 Specifying the Setting for “USER FAX No.” 1 Select the “INITIAL USER DATA”. ❍ Refer to “Selecting the “INITIAL USER DATA” menu” on page 6-49. 2 Press the [2] key from the 10-Key Pad to select “USER FAX NO.”. 3 Using the 10-Key Pad, enter the fax number. Using the Utility Mode (Fax) Chapter 6 4 Press the [Yes] key.
6 6.6 Specifying Initial User Data Specifying the Setting for “USER NAME” 1 Select the “INITIAL USER DATA”. ❍ Refer to “Selecting the “INITIAL USER DATA” menu” on page 6-49. 2 Press the [3] key from the 10-Key Pad to select “USER NAME”. 3 Using the 10-Key Pad, enter the user name for the machine. Each press of the [123/ABC] key switches the input mode between numbers and letters. [1]: Numbers can be typed in. [A]: Letters can be typed in.
6.6 Specifying Initial User Data 6 PageScope Light Settings Page The various fax settings can also be checked or changed if you log into PageScope Light in Admin. Mode. Using the Utility Mode (Fax) Chapter 6 Refer to “PageScope Light” on page 7-8.
6.
7 Appendix 7 Appendix Chapter 7
Appendix Chapter 7 7 7.1 Main Error Messages and Their Remedies 7.1 Main Error Messages and Their Remedies Message Cause Remedy LINE PROBLEM • The telephone dialing system or telephone wiring system are not set correctly. • The telephone cable is not attached correctly. • Check the telephone dialing system or telephone wiring system and use the appropriate Utility mode function to make the correct settings. • Correctly connect the telephone cable.
7 When Faxing Is Not Performed Correctly Faxes Cannot Be Sent Symptom Possible Cause Remedy The document cannot be scanned. The document is too thick. Position the document on the Original Glass to send it. (p. 3-13) The document is too thin or too small. Position the document on the Original Glass to send it. (p. 3-13) The Original Glass is dirty. Wipe the glass with a soft, dry cloth. The document was scanned at an angle. The document is not positioned correctly.
7.2 When Faxing Is Not Performed Correctly Faxes Cannot Be Received Symptom Possible Cause Remedy The received fax is not clear. Paper that does not meet specifications has been used. Use paper that meets specifications. The paper is damp. Replace the paper. The toner is empty. Replace the toner bottle with a new one. There is a problem with the telephone connection or with the caller’s fax machine. Check that the machine can make clean copies. If it can, have the caller send the fax again.
Calls Cannot Be Sent Symptom Possible Cause Remedy Nothing can be heard from the connected telephone. The cord from the telephone is not connected correctly to the main unit. Correctly connect the telephone cord to the main unit. The telephone cord from the wall jack is not connected correctly to the main unit. Correctly connect the telephone cord from the wall jack to the main unit. Transmitting. Check again after the transmission is finished. After dialing, the ringing cannot be heard.
Appendix Chapter 7 7 7.3 7.3 Glossary Glossary Terms and Definitions Term Definition Automatic redialing If a call cannot be completed, for example if the recipient’s machine is busy, the recipient is automatically called again. If a document queued in the memory to be sent contains multiple pages, until the time for redialing has been reached, it is advanced in the queue and sent. Book document A bound document such as a book or catalog.
Definition PBX Abbreviation for private branch exchange Exchange equipment installed in a company or a plant to connect a number of telephone sets with multiple station lines in order to enable unrestricted communications between the telephone sets. Protocols The necessary rules for communication Touch-tone signals A signal used on the telephone line; used when calling on a pushbutton line or using push-button services.
Appendix Chapter 7 7 7.4 PageScope Light 7.4 PageScope Light What is PageScope Light? PageScope Light is a device control utility program provided by the HTTP server built into the Network Interface Card. This utility can be used with a Web browser as an interface for remotely controlling the machine and Network Interface Card. HTTP server Access Here are some examples of the types of tasks that can be performed with PageScope Light.
Remote Status Monitoring Check the details of machine trays, information about consumables, or the total number of prints Check the status of jobs that are being printed, or held in the print queue (Jobs can also be deleted if you have logged in to the Administrator mode.) Appendix G System Requirements PageScope Light can be used in the following system environments. OS Windows 95 (OSR 2.5), Windows 98, Windows 98 SE, Windows ME, Windows NT 4.
7.4 PageScope Light About the Screen Layout The following screen appears when you access PageScope Light. ✎ Appendix Chapter 7 7 Note Screen images used in this manual may differ from the actual screen display. They are also subject to change without notice. 1 6 2 4 3 5 7 1 Logo Click on this to jump to the manufacturer’s Web site. 2 Logo Click on this to jump to the PageScope Web site. 3 Status display Displays the current status of the machine.
Some of the settings available in PageScope Light can only be changed by an administrator. These settings are only displayed when you log in to the Administrator mode. Logging In to Administrator Mode 1 Enter the administrator password in the “Admin Password:” box at the left of the screen. 2 Click the [Login] button to log in to the Administrator mode. 3 To log out again, click the [Logout] button. ✎ Note The default password for Administrator mode is “sysadm”.
7.
8 Index 8 Index Chapter 8
8 8.1 8.1 Index Index Chapter 8 A Activity report .................................................................................... 6-47 Administrative settings ........................................................................ 5-8 B Index Batch transmission .............................................................................. 4-6 Setup ........................................................................................... 6-23 Broadcast transmission ............................
8 8.1 Index M Machine settings ..................................................................................5-3 Mailbox setup ....................................................................................6-26 Mailbox transmission .........................................................................4-12 Main unit ..............................................................................................2-2 Chapter 8 Mailbox reception .....................................................
8 8.1 Index Chapter 8 Reception mode .......................................................................... 6-39 Reduced printing ......................................................................... 6-38 Tray selection .............................................................................. 6-41 Relay box setup ................................................................................ 6-28 Relay broadcast transmission ...........................................................
Copyright 2004 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Printed in China The information contained in this manual is subject to change without notice to incorporate improvements made on the product or products the manual covers. KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. 2004.
