magicolor 2590MF Facsimile User’s Guide ® 4556-9603-00A 1800837-001A
Thank You Thank you for purchasing a magicolor 2590MF. You have made an excellent choice. This User’s Guide describes operating procedures and precautions for the use of the Fax functions. Be sure to read this User’s Guide before starting any machine operations. In order to ensure correct use of the Fax functions, read this User’s Guide, and then store it where it can immediately be referred to when necessary.
Contents 1 Introduction ....................................................................................................... 1 Machine Parts 2 Front View 2 Rear View 3 2 Control Panel and Configuration Menu ..........................................................
USER SETTING 25 Specifying Settings in Configuration Menu 26 General Procedure for Specifying Settings in Configuration Menu 26 Memory Reception 27 Setting Up the Memory RX Mode 27 Turning Off the Memory RX Mode 28 3 Sending Faxes .................................................................................................
Changing/Deleting Speed Dial Information 60 Group Dialing 61 Programming Group Dialing 61 Changing/Deleting Group Dialing Information 62 6 Confirmation Mode .........................................................................................
iv Contents
Introduction
Machine Parts The parts of the machine referred to throughout this manual are illustrated below. Please take some time to become familiar with them. Front View 1a 1b 1–Automatic document feeder (ADF) 1c 1a–Document guide 1b–Document feed tray 2 1c–Document output tray 2–Control panel 3 3–Output tray 4–Tray 1 (Multipurpose tray) 5–Tray 2 6–Original glass " 2 The ADF may appear as “document cover” in some status and error messages.
Rear View 1–TEL (telephone) jack 2–LINE (telephone line) jack 3–10Base-T/100Base-TX (IEEE 802.
4 Machine Parts
Control Panel and Configuration Menu
About the Control Panel 1 2 3 4 5 6 24 7 8 23 9 10 22 21 20 1918 17 16 11 12 13 15 No. Part Name Description 1 Redial/Pause key Recalls the last number dialed. 14 Inserts a pause when a number is dialed. For details, refer to “Using the Redial Function” on page 38. 2 Auto RX indicator Lights up when the automatic reception function is selected. For details, refer to “Receiving Faxes Automatically” on page 46. 3 Resolution key Adjusts the image quality of the fax documents.
6 Function key Specifies tray, duplex, ID card copy, and fax settings. For details, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)” on page 38, “Sending a Fax at a Specified Time (Timer Transmission)” on page 40, or “Canceling (Deleting) a Document Queued in Memory for Transmission” on page 42. 7 Error indicator Indicates an error condition. For details, refer to “Error Messages on the Message Window” on page 75. 8 Display key Checks the machine status and settings.
13 Copy key Enters Copy mode. Lights up in green to indicate that the machine is in Copy mode. For details, refer to the Printer/Copier/Scanner User’s Guide. 14 Stop/Reset key Stops an operation at any time. Exits the menu. Cancels scanning, transmission, reception, and printing, and returns them to their default settings. For details, refer to “Basic Fax Operation” on page 30. 15 Start key Starts a color copy. Starts a monochrome copy or fax.
20 , Moves down in the menu structure. Scrolls downward through the available menu choices. For details, refer to “Specifying Settings in Configuration Menu” on page 26. 21 Menu Select key Enters the menu structure. Moves down in the menu structure. Selects the displayed menu choice. For details, refer to “Specifying Settings in Configuration Menu” on page 26. 22 * Moves left through the available menu choices. Sets the current character and moves the cursor to the left when entering text.
Fax Mode Screen About the Fax Mode Screen Press the Fax key to display the Fax mode screen. The following appears in the Fax mode screen. Position Part Name Description Upper Mode or function Indicates the currently selected mode or function name settings. Displays the current menu, function or settings. Error messages are displayed when errors occur. The current time and remaining amount of memory is displayed during standby. Lower Messages Displays messages such as operating instructions.
Entering Fax Mode Before using the Fax function, make sure that the Fax key lits green. Otherwise, press it to enter the Fax mode. Pressing the Speed Dial key, Redial/Pause key or a one-touch dial key switches the machine to Fax mode when it is in any mode other than Fax mode. Symbol list Symbol Description Dialing A fax number is being dialed. Ringing The machine is being called. Sending The document is being sent. Receiving A document is being received.
Configuration Menu Overview The magicolor 2590MF configuration menu accessible from the control panel is structured as shown below. " Menu Select Press the Menu Select key to enter the configuration menu. MACHINE SETTING 1.AUTO PANEL RESET 2.ENERGY SAVE MODE 3.LCD CONTRAST 4.LANGUAGE 5.LAMP OFF TIME 6.BUZZER VOLUME 7.INITIAL MODE 8.TONER EMPTY STOP 9.TONER NEAR EMPTY 10.AUTO CONTINUE 11.CALIBRATION 12.REMOTE MONITOR PAPER SOURCE SETUP 1.
LETTERHEAD ENVELOPE POSTCARD THICK STOCK GLOSSY 2.TRAY2 PAPER A4 LETTER COPY SETTING 1.MODE 2.DENSITY LEVEL (A) 3.DENSITY LEVEL (M) 4.COLLATE 5.QUALITY 6.PAPER PRIORITY FAX REGISTRATION 1.ONE-TOUCH DIAL 2.SPEED DIAL 3.GROUP DIAL TX SETTING 1.
2.RESOLUTION 3.HEADER RX SETTING 1.MEMORY RX MODE 2.NO. of RINGS 3.REDUCTION RX 4.RX PRINT 5.RX MODE 6.FOOTER 7.SELECT TRAY COMM. SETTING 1.TEL LINE TYPE 2.LINE MONITOR 3.PSTN/PBX REPORTING 1.ACTIVITY REPORT 2.TX RESULT REPORT 3.RX RESULT REPORT USER SETTING 1.FAX PTT SETTING 2.
SET MINUTE SET YEAR SET MONTH SET DAY 3.DATE FORMAT 4.PRESET ZOOM 5.USER FAX NO. 6.USER NAME DIRECT PRINT 1.IMAGE QUALITY 2.PAPER SIZE TRAY1 PLAIN PAPER LABELS POSTCARD THICK STOCK GLOSSY TRAY2 A4 LETTER 3.
NETWORK SETTING 1.IP ADDRESS 2.SUBNET MASK 3.GATEWAY 4.DNS CONFIG. 5.DDNS CONFIG. E-MAIL SETTING 1.SENDER NAME 2.E-MAIL ADDRESS 3.SMTP SERVER 4.SMTP PORT NO. 5.SMTP TIMEOUT 6.TEXT INSERT 7.DEFAULT SUBJECT SCANNER SETTING 1.RESOLUTION 2.IMAGE FORMAT 3.
Configuration Menu The machine settings can be changed according to the desired normal operations. " " " " All factory default values are shown in bold. For details on specifying settings on the configuration menu, refer to “Specifying Settings in Configuration Menu” on page 26.
MACHINE SETTING 1.AUTO PANEL RESET 2.ENERGY SAVE MODE 3.LCD CONTRAST 4.LANGUAGE 5.LAMP OFF TIME 6.BUZZER VOLUME For details on specifying settings, refer to the Printer/ Copier/Scanner User’s Guide. Settings HIGH / LOW / OFF Select the volume of alarms and the beep that sounds when a key is pressed. 7.INITIAL Settings COPY / FAX MODE Select the mode that the machine starts up in or returns to after the automatic reset. 8.
FAX REGISTRATION 1.ONE-TOUCH DIAL Program one-touch dial keys with fax numbers, allowing the recipient to be specified easily without the need to manually enter the number using the keypad. A maximum of nine one-touch dial keys can be programmed. 2.SPEED DIAL For details on specifying one-touch dial keys, refer to “One-Touch Dialing” on page 56. Program speed dial numbers with fax numbers, allowing the recipient to be specified easily without the need to manually enter the number using the keypad.
TX SETTING 1.SCAN DENSITY 2.RESOLUTION Settings LIGHT DARK Specify the density for scanning a document. Settings STD / FINE / S/F / H/T Select the default scanning resolution (image quality).
RX SETTING 1.MEMORY RX MODE Settings ON / OFF Select whether to allow (ON) memory reception or not (OFF). In cases when confidential faxes are being received, the received documents can be stored in memory and printed at a specified time or when memory reception is turned off (this function is set to OFF). A password can be set to specify the starting time or ending time of memory reception, or to cancel the function.
5.RX MODE Settings AUTO RX / MANUAL RX Select whether the reception mode is set to automatic reception or manual reception. AUTO RX: Automatically begins receiving the fax after the set number of rings. MANUAL RX: Does not automatically receive the fax. Reception begins after making a connection by picking up the telephone receiver or pressing the On hook key, then pressing the Start key. For details on manual reception, refer to “Receiving Faxes Manually” on page 46. 6.
COMM. SETTING 1.TEL LINE TYPE Settings TONE / PULSE Select the dialing system. If this function is not correctly set to the type of dialing system used, faxes cannot be sent and received. Select the correct setting after checking which type of dialing system is used by your telephone line. " If the FAX 2.LINE MONITOR PTT SETTING in the USER SETTING menu is set to USA, CANADA or NEW ZEALAND the settings cannot be changed.
REPORTING 1.ACTIVITY REPORT 2.TX RESULT REPORT Settings ON / OFF After every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/receptions. Select whether the report is printed automatically when the 60th transmission/reception is reached. Settings ON / ON(ERROR) / OFF Select whether the report showing the result of a transmission is printed automatically after the transmission is finished. ON: Prints the report after each transmission.
USER SETTING 1.FAX PTT SETTING 2.
Specifying Settings in Configuration Menu General Procedure for Specifying Settings in Configuration Menu 1 2 With the Fax mode screen displayed, press the Menu Select key to enter the configuration menu. Check the name of the menu in the upper line, press the + or , key to select the desired menu, and then press the Menu Select key to specify a setting for an option in the displayed menu. " " 3 4 The desired menu can also be displayed by pressing the key in the keypad for the corresponding number.
Memory Reception In cases when confidential faxes are being received, the received document can be stored in memory and printed at a specified time or when memory reception is turned off. Memory reception can be used with the following settings. Start/end time settings: Not set “MEMORY RX MODE” is normally set to “ON”. To print a fax saved in memory, set “MEMORY RX MODE” to “OFF”. Start/end time settings: Set Memory reception mode begins and ends at the specified time.
6 7 Specify the time when memory reception mode ends, and then press the Menu Select key. The PASSWORD screen appears. Enter the password, and then press the Menu/Select key. Memory reception mode is set. " " The password is required for turning off memory reception mode or changing the start/end times. Enter a 4-digit number. To specify no password, press the Menu Select key without specifying a password.
Sending Faxes
Basic Fax Operation This section contains basic information of fax transmission. " Only Statement (ST), Letter (LT), Legal (LG), A5, or A4 size documents are available for fax transmission. Sending a Fax Using the ADF If the ADF is used, original documents containing multiple pages can be automatically scanned. " " " " 1 2 3 4 5 Do not load more than 50 sheets; otherwise an original document misfeed or damage to the document or machine may occur.
– Using the Speed Dial function – Using the Phone Book function – Using the Redial/Pause key " " 7 For details on specifying the recipient, refer to “Specifying a Recipient” on page 34. For details on using the Redial/Pause key, refer to “Using the Redial Function” on page 38. A transmission can also be sent to multiple recipients with the Broadcast function. For details on sending a broadcast transmission, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)” on page 38.
Sending a Fax Using the Original Glass 1 2 Press the Fax key to enter Fax mode. Remove all documents from the ADF. " 3 4 5 Lift to open the ADF cover. Place the original document face down on the original glass and align the document on the scales above and to the left of the original glass. Gently close the ADF cover.
10 To scan multiple pages from the original glass, check that the message “NEXT PAGE?” appears, replace the document, and then press the Menu Select key. When scanning of the document is finished, press the Start key. The document is scanned, and then the fax is sent. " " " " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select “Yes”, and then press the Menu Select key.
Improving Resolution The image quality of a document can be adjusted before it is sent as a fax. 1 2 Press the Resolution key. Using the * and ) keys, select the fax resolution, and then press the Menu Select key. " " Select the resolution appropriate for the document.
Directly Entering a Fax Number 1 Use the numeric keypad to type in the fax number for the recipient. " " " The keys that can be used to enter the fax number are: the number keys (0 through 9), and #. If the Redial/Pause key is pressed while entering the fax number, a 2.5-second pause is added. A pause appears as “P” in the message window. If the machine is connected to a PBX line and the prefix number (outside line access number) has been specified in the “COMM.
Using the Speed Dial Function If a recipient has been registered with a speed dial number, the recipient’s fax number can be dialed simply by pressing a speed dial number key. " 1 2 The recipient must have been registered with a speed dial in advance. For details, refer to “Programming a Speed Dial Number” on page 59. Press the Speed Dial key. Use the keypad to enter the 3-digit speed dial number programmed with the desired recipient. The recipient’s name appears in the message window.
Using the Search Function of the Phone Book If a recipient is registered with a one-touch dial key and a speed dial number, the recipient can be found by using the List or Search function of the phone book. Follow the procedure described below to search using the Search function of the phone book. 1 2 3 Press the Speed Dial key twice. Using the * and ) keys, select “SEARCH”, and then press the Menu Select key. A screen appears, allowing you to enter the text to be searched for.
Using the Redial Function To send a fax to the last number dialed, press the Redial/Pause key to recall the fax number. 1 Press the Redial/Pause key. Check that the desired fax number appears in the message window. Specifying Multiple Recipients A fax can be sent to multiple recipients in a single transmission. There are two methods for sending a fax to multiple recipients in a single transmission.
4 5 Check that the BROADCAST screen appears, and then press the Menu Select key. Specify the fax number of the recipient. Repeat the appropriate operations described below until all recipients have been specified. – Direct dialing: Enter the fax number of the recipient directly using the keypad. Press the Menu Select key, and then specify the next recipient. – Using the one-touch dial keys (including group dialing): Press the one-touch dial key programmed with the desired fax number.
Sending a Fax at a Specified Time (Timer Transmission) A document can be scanned and stored in memory to be sent at a specified time. This feature is convenient for sending faxes at discounted calling times. " " 1 2 5 If necessary, change the “Resolution” setting. Check that the TIMER TX screen appears, and then press the Menu Select key. Using the keypad, enter the desired transmission time, and then press the Menu Select key.
Sending a Fax Manually Sending a Fax Manually After Using the Telephone If the machine is connected to a telephone and the same line is used for both phoning and faxing, the document can simply be sent after talking with the recipient over the phone. This is useful, for example, if you want to tell the recipient that you are sending a fax. 1 2 Load the document into the ADF. If necessary, change the “Resolution” setting. " 3 4 Pick up the handset and check that the dial tone can be heard.
4 Specify the fax number of the recipient. " 5 If Pulse is selected as the telephone line type, press the porarily change the line type to Tone. key to tem- Press the Start key to begin scanning and sending the fax. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select “Yes”, and then press the Menu Select key.
About the Fax Header If transmission source information is set in Header setting to be printed, information such as the sender’s name, fax number, transmission date/time, session number and page number can be printed by the recipient. The following items in the header. Element Description Transmission date/time Shows the date/time that the fax was sent. The time is indicated in the 24-hour format. Fax number Shows the sender’s fax number. Sender’s name Shows the sender’s name.
44 About the Fax Header
Receiving Faxes
Receiving Faxes Automatically " " When the machine is turned off, faxes cannot be received. Therefore, be sure to leave the machine turned on. To print a received fax, change the paper type to PLAIN PAPER and the paper size to A4, LEGAL, LETTER or OFICIO (Mexico only). If the RX Mode parameter on the RX SETTING menu is set to “Auto RX”, no special operation is needed in order to receive the fax. Reception begins after the specified number of rings.
2 Press the Start key. The machine starts receiving the fax. " " 3 After completing the telephone conversation, press the Start key to begin receiving the fax. If the handset is picked up and the call is being received from a fax machine, press the Start key to begin receiving the fax. Replace the handset to its cradle. Printing Received Faxes What Is the Guaranteed Imageable (Printable) Area? The printable area on all media sizes is up to 4 mm (0.157") from the edges of the media.
Adding the Sender’s Information When Printing Faxes If “Footer” in the configuration menu is set to “ON”, information such as the sender’s fax number, reception date/time, session number and page number can be printed 4 mm (0.157") from the bottom edge of the fax that is received and printed. The following items in the footer. Item Description This machine’s fax num- Shows the fax number specified for this machine ber from the USER SETTING menu in the configuration menu.
Method of printing during reception The relationship between the length of the received document and the document that is actually printed is shown below. The document is printed differently depending on the setting selected for the REDUCTION RX parameter on the RX SETTING menu.
Recording Footer Length of received Printing paper size image [mm] Legal OFF ON Oficio OFF ON 50 Less than 348 1 page with 100% 348 – 385 1 page with (347/image length)% reduction 386 – 686 Divide into 2 pages with 100% 687 – 1025 Divide into 3 pages with 100% 1026 - Divide into 4 pages with 100%….
REDUCTION RX: OFF Recording Footer Length of received Printing paper size image [mm] A4 OFF ON Letter OFF ON Legal OFF ON Less than 289 1 page 290 – 570 Divide into 2 pages 571 – 851 Divide into 3 pages 852 - Divide into 4 pages or more Less than 285 1 page 286 – 562 Divide into 2 pages 563 – 839 Divide into 3 pages 840 - Divide into 4 pages or more Less than 271 1 page 272 – 534 Divide into 2 pages 535 – 797 Divide into 3 pages 798 - Divide into 4 pages or more Less than 26
Recording Footer Length of received Printing paper size image [mm] Oficio OFF ON 52 Less than 335 1 page 356 – 662 Divide into 2 pages 663 – 989 Divide into 3 pages 990 - Divide into 4 pages or more Less than 331 1 page 332 – 654 Divide into 2 pages 655 – 977 Divide into 3 pages 978 - Divide into 4 pages or more Printing Received Faxes
REDUCTION RX: CUT Recording Footer Length of received Printing paper size image [mm] A4 OFF ON Letter OFF ON Less than 289 1 page 290 – 313 Print into 1 page. 1-24mm of end is cut. 314 – 570 Divide into 2 pages 571 – 594 Divide into 2 pages. 1-24mm of end is cut. 595 – 851 Divide into 3 pages 852 - Divide into 3 pages.... Less than 285 1 page 286 – 309 Print into 1 page. 1-24mm of end is cut. 310 – 562 Divide into 2 pages 563 – 586 Divide into 2 pages. 1-24mm of end is cut.
Recording Footer Length of received Printing paper size image [mm] Legal OFF ON Oficio OFF ON 54 Less than 348 1 page 348 – 371 Print into 1 page. 1-24mm of end is cut. 372 – 686 Divide into 2 pages 687 – 710 Divide into 2 pages. 1-24mm of end is cut. 711 – 1025 Divide into 3 pages 1026 - Divide into 3 pages.... Less than 344 1 page 344 – 367 Print into 1 page. 1-24mm of end is cut. 368 – 678 Divide into 2 pages 679 – 702 Divide into 2 pages. 1-24mm of end is cut.
Registering Recipients
About the FAX REGISTRATION Function Frequently used fax numbers can be registered with the FAX REGISTRATION function so that the fax number can be easily accessed. In addition, this reduces input errors. The following registration methods are available: One-touch dial: Register fax numbers with one-touch dial keys. Press a one-touch dial key to recall them. For details on specifying settings, refer to “One-Touch Dialing” on page 56.
4 Press the one-touch dial key that you want to program. " 5 Enter the name of the one-touch dial to be programmed, and then press the Menu Select key. " " " 6 Text up to 20 characters long can be entered for the name. For details on entering/editing text and the characters that can be entered, refer to “Entering Text” on page 79. To cancel programming, press the Cancel/C key. (To cancel programming while the name is being entered, press the Menu Select key, and then press the Cancel/C key.
Changing/Deleting One-Touch Dial Information The registered one-touch dial information can be corrected. 1 2 3 4 5 Press the Menu Select key, then the , key three times. Check that the FAX REGISTRATION screen appears, and then press the Menu Select key. Check that the ONE-TOUCH DIAL screen appears, and then press the Menu Select key. Press the one-touch dial key that you want to change or delete. Press the Cancel/C key.
9 To change or to delete other one-touch dial information, press the one-touch dial key, and then repeat the procedure starting from step 5. OR To finish the procedure and return to the Fax mode screen, continue pressing the Cancel/C key until the Fax mode screen is displayed. Speed Dialing Programming a Speed Dial Number Register frequently used fax numbers with speed dial numbers (maximum 100). Enter the speed dial number when sending a fax to recall the fax number.
6 Using the keypad, enter the fax number of the recipient and then press the Menu Select key. " " " 7 The fax number can contain a maximum of 50 characters. For details on entering/editing numbers, refer to “Entering Text” on page 79. To cancel programming, press the Cancel/C key. (To cancel programming while the number is being entered, press the Menu Select key, and then press the Cancel/C key.) Select the modem speed, and then press the Menu/Select key.
7 Change the name, fax number, modem speed as desired. " If you try to change the settings for a speed dial number used in group dialing, a confirmation message appears, asking whether or not to keep the changed speed dial number in the group dialing. If the Menu Select key is pressed, the corresponding speed dial number programmed in group dialing is kept. If the Cancel/C key is pressed, the corresponding speed dial number programmed in group dialing is deleted.
5 Enter the name of the group, and then press the Menu Select key. " " " 6 " " 9 To cancel programming, press the Cancel/C key. (To cancel programming while the name is being entered, press the Menu Select key, and then press the Cancel/C key.) To specify a speed dial number, press the Speed Dial key, and then enter the 3-digit speed dial number. If you want to cancel the current selection, press the Cancel/C key, and then specify the correct recipient.
3 4 5 6 Check that the GROUP DIAL screen appears, and then press the Menu Select key. Press the one-touch dial key that you want to change or delete. Press the Cancel/C key. Using the * and ) keys, select either “EDIT” or “DELETE”, and then press the Menu Select key. " " 7 10 For details on editing text, refer to “Entering Text” on page 79. To delete the displayed recipient, press the Cancel/C key.
64 Group Dialing
Confirmation Mode
About the Machine’s Counters The number of operations performed since this machine was installed can be checked using the functions available when the Display key is pressed. The following procedure describes how to check the fax/scanner-related counters. Checking the Counter for Fax Printing This counter shows the total number of fax prints made since this machine was installed. 1 2 3 4 Press the Display key, then the , key. Check that the TOTAL PAGE screen appears, and then press the Menu Select key.
Checking the Transmission/Reception Result From the Message Window The transmission result information can be checked from the message window. 1 2 Press the Display key, then the , key twice. Check that the TX/RX RESULT screen appears, and then press the Menu Select key. The TX/RX Result screen appears so that the information can be checked. " 3 When the Start key is pressed, details of the report displayed on the message window can be printed.
" The machine can also be set to print this report with each transmission, only when an error occurs, or not at all. For details, refer to “REPORTING” on page 24. SESSION FUNCTION NO. DESTINATION STATION DATE TIME PAGE DURATION MODE 0001 TX 001 AAA NEWYORK 012345678 APR.19 18:00 010 00h02min21s G3 RESULT STOP 00A0: TX CANCEL RX RESULT REPORT The document number, date received, starting time of reception, number of pages received, time required, mode, and reception result are printed.
MEMORY DATA LIST This is a list of documents waiting to be sent, and documents specified for timer transmission. The document number, type of operation being performed, time, recipient name, and number of document pages are printed. SESSION FUNCTION TIME NO.
GROUP DIAL LIST The group dialing settings specified for one-touch dial keys are printed in numerical order of the keys. KEY-NO. NAME NO.
Troubleshooting
Problems When Sending Faxes If the fax cannot be sent correctly, refer to the following table, and then perform the indicated operation. If the fax still cannot be sent correctly, even after performing the described operations, contact your technical representative. " For details on the error messages, refer to “Error Messages on the Message Window” on page 75.
Transmission is not pos- The transmission proce- Check the transmission procedure, and then try sible. dure may have been sending the fax again. performed incorrectly. The fax number may be Check the fax number. wrong. The one-touch dial key Check that the keys or speed dial may be were correctly proincorrectly programmed. grammed. The telephone line may Check the telephone line be incorrectly conconnection. If it is disconnected, connect it. nected. There may be a problem Contact the recipient.
Faxes cannot be received automatically. The machine is set to Set the machine to autoreceive faxes manually. matic reception. Memory is full. Load paper if it is empty, and then print the faxes stored in memory. The telephone line is incorrectly connected. Check the telephone line connection. If it is disconnected, connect it. There may be a problem Make a copy to check with the caller’s fax that this machine is machine.
Error Messages on the Message Window Error message Cause LINE PROBLEM (Flashing alternately) CHECK LINE The telephone dialing Check the telephone dialing system or telephone system or telephone wiring wiring system is not system and use the appropriset correctly. ate configuration menu to make the correct settings. The telephone cable is not attached cor Correctly connect the telerectly. phone cable. Solution *COMM.ERROR* (####) Communication is not Check the transmission results.
Error message Cause Solution TEXT ×1.00 1 ä[A]ü #XXX Warn Fax A fax error occurred Press the Fax key to check the while an operation was error condition, and take approbeing performed in Copy priate measures. mode. TEXT ×1.00 1 A fax transmission error Press the Fax key to check the ä[A]ü #XXX Comm. Err occurred while an opera- error condition, and take approtion was being perpriate measures. formed in Copy mode.
Appendix A
Technical Specifications Compatible lines PSTN (Public Switched Telephone Network), PBX (Private Branch eXchange) Compatibility ECM/Super G3 Modem speed 33600, 31200, 28800, 26400, 24000, 21600, 19200, 16800, 14400, 12000, 9600, 7200, 4800, 2400 (bps) Fax transmission speed 3 sec/page (at V.34) Coding method MH, MR, MMR, JBIG Memory for receiving 4 MB (approx.
Entering Text When specifying the user name or programming the recipient name with one-touch dial keys, letters, accented characters, numbers and symbols can be entered. Key Operation Use the keypad to enter numbers, letters, and symbols.
Entering Names Keypad Available characters Key [1] [A] 1 1 .,'?¿!¡"1-()@/:;_ 2 2 ABC2abcÆÇàáâãäåæç 3 3 DEF3defÐèéêëð 4 4 GHI4ghiìíîï 5 5 JKL5jkl€£¢ 6 6 MNO6mnoØŒñòóôõöøœº 7 7 PQRS7pqrsß$ 8 8 TUV8tuvùúûü 9 9 WXYZ9wxyzÞýþ 0 0 (space)0 # # *+×÷=#%&<>[]{}\|µ^`~ Entering Email Addresses 80 Keypad Available characters Key [1] [A] 1 1 .
Changing Input Mode Each press of the ters. key switches the input mode between numbers and let- [1]: Numbers can be typed in. [A]: Letters can be typed in. Inputting Example The procedure for entering text is described below, using “NJ Office” as an example. 1 2 3 4 5 6 7 8 9 10 11 Press the key to change the input mode so that letters can be entered. Press the 6 key twice. “N” is entered. Press the 5 key once. “J” is entered. Press the 0 key once. A space is entered. Press the 6 key three times.
Correcting Text And Input Precautions To erase all entered text, hold down the Cancel/C key. To delete only part of the entered text, use the * and ) keys to move the cursor (_) to the character that you want to delete, and then press the Cancel/C key. If multiple characters are assigned to a single key, “OK=)” appears at the bottom of the screen. If the same key is to be used to enter two characters in a row, press the ) key after selecting the first character.
Index A E ADF 2 Entering text 79 Correcting text 82 Input mode 81 Input precautions 82 Error messages 75 C Canceling Memory 42 Confirm 65 Control panel 2, 6 Counter Total scans 66 Counters 66 Fax printing 66 D Deleting Memory 42 Dialing, direct 35 Index F Fax mode screen 10 Footer 48 G Group dial Changing/Deleting 62 Programming 61 83
H O Header 43 One-touch dial key 6 Changing/Deleting 58 Programming 56 Specifying a recipient 35 I Imageable area 47 Input mode 81 K Key operation 79 Keypad 6 L Lists 67 GROUP DIAL LIST 70 MEMORY DATA LIST 69 ONE-TOUCH LIST 69 Printing 67 SPEED DIAL LIST 69 M Manual Reception 46 Transmission 41 Memory Cancel/delete 42 Queue 42 Memory reception 27 Memory RX mode 27 Setting up 27 Turning off 28 Menu COMM.
Specifications 78 Specifying a recipient Direct dialing 35 One-touch dial key 35 Speed dial 36 Specifying recipient 34 List 36 Phone book 36, 37 Search 37 Speed dial Changing/deleting 60 Programming 59 Specifying recipient 36 T Timer transmission 40 Transmission result 67 Troubleshooting 71 Receiving faxes 73 Sending faxes 72 Index 85
86 Index
