OPERATION GUIDE FAX SYSTEM V
Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.
Due to performance updating, information in this Operation Guide is subject to change without notice.
Contents 1 Part Names and Functions Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 2 Preparation Before Use Quick Setup Wizard (Fax Setup) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Date and Time Entry . . . . .
Setup and Registration Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3 Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4 FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. Keep it close to the machine for easy reference. During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.
6 The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.
IMPORTANTES MESURES DE SECURITE Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes: ATTENTION: Pour réduire le risque d'incendie, utiliser uniquement un cordon de ligne de télécommunication de calibre 26 AWG ou supérieur de la liste UL ou bien certifié CSA. 1 Ne pas utiliser l'appareil près de l'eau, p. ex.
Declarations to European Directives DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.
Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R00 National AN for D • AN 02R01 AN for CH and N • DE 12R00 National AN for D • AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D • AN 06R00 AN for D, GR and P • ES 01R01 National AN for E • AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR • AN 09R00 AN for D • GR 03R00 National AN for GR • AN 10R
Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries: Austria France Liechtenstein Slovakia Belgium Germany Lithuania Slovenia Bulgaria Greece Luxembourg Spain Cyprus Hungary Malta Sweden Czech Iceland Norway Switzerland Denmark Ireland Poland The Netherlands Estonia Italy Portugal United Kingdom Finland Latvia Romania
Introduction About This Guide This guide consists of the following chapters. Chapter 1 - Part Names and Functions Explains the parts of the machine and keys on the operation panel. Chapter 2 - Preparation Before Use Explains the settings required before using fax. Chapter 3 - FAX Operation (Basic) Explains general usage of the fax function such as sending originals and receiving originals.
Chapter 10 - Troubleshooting Explains how to respond to error indications and trouble. Appendix Explains character entry and the specifications of the machine. NOTE: This Operation Guide contains information for using both the inch and metric versions of this machine. The inch version of this machine is shown in the screens in this guide. If you are using the metric version, you should use the messages provided for the inch version as reference only.
Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation panel keys, the buttons and messages displayed on the PC screen. Press the Start key. [Regular] Indicates the touch panel keys. Press [OK]. Italic Indicates the messages displayed on the touch panel. Ready to copy is displayed. Note Indicates supplemental information or operations for reference.
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals/paper.
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1 Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit. For other parts, refer to the machine’s Operation Guide. • • Operation Panel...................................................................................................... 1-2 Machine ..................................................................................................................
Part Names and Functions Operation Panel For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation Guide. Displays the Status/Job Cancel screen. Displays the Copy screen. Switches the touch panel display to enlarged display in the Copy screen, Send screen or FAX screen. Displays help guidance. Returns settings to their default states. Displays the System Menu. Displays number of sheets printed and number of pages scanned.
Part Names and Functions 1 Clears entered numbers and characters. Pauses the printing job in progress. Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode. Lit when the machine's main power is on. Numeric keys. Enter numbers and symbols. Perform user switching authentication and logout. Displays the Interrupt Copy screen. Starts faxing, copying and scanning operations and processing for setting operations. Finalizes numeric key entry, and finalizes screen during setting of functions.
Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide. 1 2 5 4 6 3 * The machine may differ from the above illustration depending on the type of your machine. 1 Operation panel Perform the fax operation with this panel. 2 Main power switch Set this switch to the ON (|) side when performing the fax or copier operation.
Part Names and Functions Document Processor (optional) 7 1 8 9 10 11 12 * The machine may differ from the above illustration depending on the type of your machine. 7 Original placement indicator Indicates the original status in the Document Processor. The indicator lights in green when the original is correctly set. 8 Top cover Open this cover when the original jammed in the Document Processor. 9 Original width guides Adjust these guides according to the original width.
Part Names and Functions 1-6
2 Preparation Before Use This chapter explains the preparation necessary before the machine is used. There is no need for the customer to undertake this preparation if it has already been carried out by a service representative. • • • • Quick Setup Wizard (Fax Setup) ............................................................................ 2-2 Date and Time Entry ............................................................................................... 2-4 Using the Address Book ...................
Preparation Before Use Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configure the following settings Be sure to complete the settings before using the fax system. Fax setup items Step 1.Dialing/RX Mode 2.Local FAX info. 3.Sound Volume 4.Rings 5.Output 6.Redial Setting item Description Reference Page Dialing Mode(Port 1) Dialing Mode(Port 2) Select the dialing mode according to the line type. 6-2 Reception Mode Select the reception mode.
Preparation Before Use Fax setup procedure 1 Press the System Menu key. 2 Press [Quick Setup Wizard], [FAX Setup], and then [Next]. Start the wizard. 3 FAX - Quick Setup Wizard Select the region and press [OK]. 1. Dialing/RX Mode 2. Local FAX info. 3. Sound Volume 4. Rings This wizard will help you set the basic settings to use the fax. 5. Output 6. Redial End Next 10/10/2010 Status Key Description End Exits the wizard. << Previous Returns to the previous item.
Preparation Before Use Date and Time Entry Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time. IMPORTANT: Correct the time displayed on the touch panel of the operation panel regularly. Otherwise, the time displayed may eventually deviate from the current time. 1 Press the System Menu key. 2 Press [ ], and then [Date/Timer].
Preparation Before Use Using the Address Book You can select the destination for a fax or i-FAX from the Address Book. You can select [Ext Address Book] to use an LDAP address book. Changing the initially displayed address book Set the initially displayed address book to [Machine Address Book] or [Ext Address Book] (LDAP address book). Edit Destination - Address Book Type 1 Press the System Menu key. 2 Press [Edit Destination], [Next] of Address Book Defaults, and then [Change] of Address Book Type.
Preparation Before Use Address: Name E-mail SMB FTP FAX i-FAX Address Number : 0033 Change Name : Mike Change Cancel Back Press [Change] of Address Number. 4 Using [+]/[-] or the numeric keys, enter the custom address number (0001 to 2,500). NOTE: The address number is the identification number for each destination. You can select a number available from a total of 2,500 numbers for registration 2,000 numbers for contact registration and 500 numbers for group registration.
Preparation Before Use Address: 11 Press [Sub Address] and enter the sub address - Sub Address Sub Address using the numeric keys. 1234567890 Password Space NOTE: You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address. Backspace Set sub address. Enter sub address and password using numeric keys. (Max. 20 digits) Press [Space] to enter a space. Use [ ] or [ ] to move the cursor.
Preparation Before Use 19 If necessary, press [TX Start Speed] and [ECM] to change the settings. Press [Change] of each key to change the settings, and press [OK]. Key Description TX Start Speed To change the transmission start speed, press this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.
Preparation Before Use Address: Name E-mail SMB FTP FAX i-FAX Address Number : 0033 Change Name : Mike Change Cancel Back 10/10/2010 Press [Edit Destination], [Register/Edit] of Address Book, [Add], [Contact], and then [Next]. 3 Press [Change] of Address Number. 4 Using [+]/[-] or the numeric keys, enter the custom address number (0001 to 2,500). NOTE: The address number is the identification number for each destination.
Preparation Before Use 12 Press [Change] of Paper Size. 13 Specify the destination conditions and press [OK]. Item Description Resolution Specify the resolutions that can be received by the destination fax machine. If you try to send an i-FAX using a prohibited resolution, it is automatically changed to a permitted resolution and then sent.
Preparation Before Use 18 Press [Change] for [Display Name] and [Destination] to change the settings as needed. 19 Press [Register]. If the one-touch key has already been registered, the overwrite registration confirmation screen appears. Press [Yes] or [No]. Group Registration You can register several destinations that have been registered to be contacted as a unit. This method is convenient because several destinations can be designated at one time. Up to 500 groups can be registered.
Preparation Before Use Address: Name Member Member: 1 dest. Destination CCC 8 Press [Member]. 9 Press [Add]. Detail 10 Select the destination (contact) to be registered to 0123456789 the group. 1/1 NOTE: You can search for destinations by name or Detail Delete Cancel Status address number. Add Back Register 10/10/2010 10:10 11 Press [OK]. 12 To add a destination, repeat steps 8 to 11. Check that the destination you selected has been added to the group and press [Register].
Preparation Before Use Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. 1 Press the System Menu key. 2 Press [Edit Destination], and then [Next] of List Print. 3 Press [Print] of FAX List (Index) or FAX List (No.). 4 When the printing confirmation screen appears, press [Yes]. The machine prints a list. FAX Address List (Index) FAX Address List (No.
Preparation Before Use Using One-touch Keys With One-touch keys on the [Destination] screen, you can access destinations in the Address Book. Registering a New One-touch Key You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 1,000 destinations can be registered. Edit Destination - One Touch Key 1 Press the System Menu key. 2 Press [Edit Destination] and then [Register/Edit] of One-touch Key.
Preparation Before Use Changing/Deleting Registration Contents You can change the destination registered to a One-touch key to another destination, or delete the registration contents of the One-touch key. NOTE: When changing the destination information in the Address Book, the information registered to the Onetouch key is updated. 1 Press the System Menu key. 2 Press [Edit Destination] and then [Register/Edit] of One-touch Key. 3 Select the One-touch key number to edit (0001 to 1000).
Preparation Before Use 5 Pressing [Yes] on the change confirmation screen registers the destination to the Onetouch key. When deleting registration contents 2-16 1 Press [Delete]. 2 Pressing [Yes] on the deletion confirmation screen deletes the registration contents of the One-touch key.
3 FAX Operation (Basic) This chapter explains the following basic operations. • • • • • • • • • • • Enter key and Quick No. Search key ...................................................................... 3-2 Automatic Send....................................................................................................... 3-4 FAX Automatic Reception ..................................................................................... 3-12 Canceling Communication ........................................
FAX Operation (Basic) Enter key and Quick No. Search key This section explains how to use the Enter key and Quick No. Search key on the operation panel. Using the Enter ( ) key The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close]. The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the Enter key (e.g. [ OK], [ Close]). The operation of the Enter key is explained below using the time and date settings as an example.
FAX Operation (Basic) Destination 2 Enter Destination. ABCD Address Book abcd@efg.com FAX No. Entry Enter One Touch key number Backspace using # keys. Space Pause (0001 - 1000) On Hook Direct 0001 AAA 0002 BBB 0006 FFF Destination Status Chain Detail 0003 CCC Cancel 0007 GGG Quick Setup 0011 Delete 0004 0009 III Org./Sending Data Format Recall 0005 No. 0010 1/100 EEE OK DDD 0008 HHH In the number entry screen, use the numeric keys to enter the speed dial number.
FAX Operation (Basic) Automatic Send General transmission using the numeric keys is explained. NOTE: To send an Internet FAX (i-FAX), refer to i-FAX Transmission on page 8-8. Switching to the FAX Screen Check that the basic FAX screen is displayed. Destination Enter Destination. ABCD If the basic FAX screen is not displayed, press the FAX key. The screen for FAX appears. Address Book abcd@efg.com FAX No.
FAX Operation (Basic) document processor starts. When multiple-page originals are placed, each page is scanned after the previous one is sent. Direct Transmission (When originals are placed on the glass surface): This method is suitable for sending book originals that cannot be placed in the document processor. After the telephone line has connected with the receiving system, the originals placed on the glass surface are scanned and sent.
FAX Operation (Basic) Placing Originals Place the originals on the glass surface or in the optional document processor. Refer to the machine’s Operation Guide for placing originals. Dial the Receiving System Destination 1 Press [FAX No. Entry]. Enter Destination. ABCD Address Book abcd@efg.com NOTE: When you press the numeric keys to enter FAX No.
FAX Operation (Basic) reentering the fax number. To delete the number entirely, press the Clear key on the operation panel. When [Add to Addr Book] is displayed, you can register entered contents to the Address Book. When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Sending faxed documents to a specified additional address on page 4-63. [Pause] Pressing this key adds about three seconds of waiting time during dialing.
FAX Operation (Basic) Key Description Sub Address To communicate using the sub address, press this key. For details, refer to Sub Address Communication on page 4-45. Transmission Start Speed To change the transmission start speed, press this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.
FAX Operation (Basic) Destination 2 • Text + Photo: Suitable for originals containing a mixture of text and photos. Photo • Photo: For enhanced copies of photographs. Text • Text: Sharply renders pencil text and fine lines. When text is selected, the OCR screen appears. If you need an image quality suitable for OCR software (applications that convert images into text data), press [On]. Otherwise, press [Off]. Original Image Text+Photo Select original image type for best results.
FAX Operation (Basic) receiving the originals at such image quality. When the receiving system does not have such capability, originals are sent at an image quality of 200 × 200 dpi (Fine). 3 Press [OK]. 1 Press [Org./Sending Data Format], and then [Original Size]. The original size setting screen appears. Selecting the original size Set the size of the original to be faxed.
FAX Operation (Basic) Send Start Press the Start key. Transmission begins. NOTE: When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. Checking the Send Status Status Scheduled Job Status Job Type Job No. Press the Status/Job Cancel key. 2 Press [Sending Jobs]. The list of accepted time, destination, and status are displayed for each job.
FAX Operation (Basic) FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX-dedicated reception. No special operation is required when receiving faxes. NOTE: When you are receiving DRD service from a telephone company, change the reception method to [Auto (DRD)]. For details, refer to DRD Reception (Available for inch versions only) on page 6-19. Reception Method This machine allows the following five reception methods.
FAX Operation (Basic) The number of pages that can be stored depends on the pages. As a general guideline, about 700 A4 size pages at normal resolution can be stored. During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen. To print the received originals, supply paper or remove jammed paper. NOTE: For the Status screen, refer to the machine’s Operation Guide.
FAX Operation (Basic) Canceling Communication The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here. Cancelling Memory Transmission (while originals are being scanned) During memory transmission, to cancel scanning while originals are being scanned, press the Stop key on the operation panel, or press [Cancel] on the touch panel.
FAX Operation (Basic) 3 Status Status Scheduled Job Job No. Accepted Time Type 0007 9:30 Destination Log User Name Start Time A OFFICE When the cancel confirmation screen appears, press [Yes]. 12:00 1/1 Cancel Printing Jobs Sending Jobs Transmission is canceled. To send delayed transmission immediately, select the job to be sent and press [Start Now]. Detail Start Now Storing Jobs Device/ Communication Paper/Supplies When the send confirmation screen appears, press [Yes].
FAX Operation (Basic) Selecting a Destination from the Address Book Select a destination registered in the Address Book. NOTE: You can set the machine up so that the address book screen appears when you press the Send key. For details, refer to Setting the Default Send Screen in the Operation Guide for the machine. Destination 1 Press [Address Book] on the basic FAX screen. 2 Select the destination from the list. You can select several destinations. The checkbox of the destination selected is checked.
FAX Operation (Basic) Searching for a Destination You can search for a destination registered in the Address Book, and further refine your search if necessary. Address Book Addr Book Dest. 4 No. ABC Address Book Type Detail 0001 A OFFICE 1234567890 0002 B OFFICE 1234568907 0003 C OFFICE 1234569078 0004 D OFFICE 1234568790 0005 E OFFICE 1234568860 DEF GHI JKL MNO 3 3 Name Sort Name PQRS TUV WXYZ 1/2 1 Search(No.
FAX Operation (Basic) Search (Name) Press [Search (Name)] and enter the name you want to search. Search (No.) Press [Search (No.)] and enter the address number you want to search. Destination type search refinement Press [FAX] or [Group]. The destination by the destination type is displayed. Capital letter search refinement Press the key of the capital letter you want to search.
FAX Operation (Basic) Changing/Deleting Registration Contents You can change or delete the contents of destinations (contact) or groups. Edit Destination - Address Book Sort No. Type 1 Press the System Menu key. 2 Press [Edit Destination] and then [Register/Edit] of Address Book. 3 Select the destination or group to edit. Name Name Detail 0001 ABCDE Member: 0003 CCCCC CCCCC 3 Search(Name) Search(No.
FAX Operation (Basic) When deleting the destination of a contact registration or group Press [Delete]. Press [Yes] in the confirmation screen to delete the destination or group. 6 3-20 Press [Register]. When the change confirmation screen appears, press [Yes]. Changes or deletions made to the registered details are applied in the Address Book.
FAX Operation (Basic) Selecting a Destination by One-touch Key Destination HHH Address Book 001/001 ABCD abcd@efg.com FAX No. Entry On Hook Direct 0001 AAA 0006 Destination Status Chain 0002 BBB FFF On the [Destination] screen, press the One-touch key to which the destination is registered. Backspace Space Pause Select a destination by a One-touch key. Detail 0003 CCC 0007 GGG Quick Setup 0009 III Org./Sending Data Format Recall 0005 No.
FAX Operation (Basic) Using the Speed Dial key You can designate a four-digit (0001 to 1000) One-touch key number (speed dial) to select the destination. NOTE: For details, refer to Using One-touch Keys on page 2-14. Destination Enter Destination. ABCD Address Book abcd@efg.com FAX No. Entry On Hook Direct 0001 AAA Chain 0002 BBB 0006 FFF Destination Status Backspace Space Pause Press Quick No. Search key or [No.
FAX Operation (Basic) Dialing the Same Receiving System (Redial) Redial is a function allowing you to dial the last entered number once again. Automatic Redial This function automatically redials a receiving system that does not respond when you try to send fax. No particular setting is required for automatic redial. Because the machine redials repeatedly at a regular interval, you do not need to worry even when the communication by the receiving system is prolonged.
FAX Operation (Basic) Previewing Images You can display a preview image of a scanned original on the panel to check the image to be sent. 1 Prepare to send the image as described in Automatic Send on page 3-4. 2 Press [Preview] on the left side of the [Quick Setup], [Type of Original/Transmission], [Image Quality] or [Advanced Setup] screen. The machine scans the original and displays a preview image.
FAX Operation (Basic) NOTE: When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. To see a preview image when you are using the optional document processor, place the originals in the document processor again. You can also see a preview image in the same way with polling transmissions.
FAX Operation (Basic) Quick Setup Screen To display the Quick Setup Screen, which shows frequently used fax send settings, press [Quick Setup] in the fax base screen. Destination Destination Sending Image Shortcut 1 0123456789 1/1 Shortcut 2 Shortcut 3 200x100dpi Normal A4 Original Zoom Send : A4 : 100% : A4 1-sided Destination Off Quick Setup Shortcut 5 Text+Photo Continuous Scan 2-sided/Book Original Org.
FAX Operation (Basic) Changing Registration Destination Destination Sending Image Shortcut 1 0123456789 1/1 The following procedure is one example for replacing the registration of Density with Zoom in the Quick Setup Screen for faxing. Shortcut 2 Shortcut 3 200x100dpi Normal A4 Original Zoom Send 1-sided Preview Destination Off 2-sided/Book Original Quick Setup Org.
FAX Operation (Basic) Registering Shortcuts Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. A function name linked to a registered shortcut can be changed as necessary. You can register up to 6 shortcuts. Adding Shortcuts Shortcut registration is performed in the setup screen of each function. Shortcuts can be registered for all functions in which [Add Shortcut] appears on the screen. Use the procedure below to register a shortcut.
4 FAX Operation (Advanced) This chapter explains the method to effectively use FAX. • • • • • • • • • • • • • • • • Long Originals......................................................................................................... 4-2 Delayed Transmission ............................................................................................ 4-3 Broadcast Transmission ......................................................................................... 4-6 Standby Transmission................
FAX Operation (Advanced) Long Originals Use the optional document processor to scan long originals (originals that are longer in the paper feeding direction). NOTE: Only a single side of a long original can be sent. Originals of up to 1,600 mm/63" long can be scanned. 1 Press the FAX key. 2 Place the originals in the optional document processor. 3 Press [Original/Sending Data Format], and then [Long Original]. 4 To scan long originals, press [On], and to scan standard size originals, press [Off].
FAX Operation (Advanced) Delayed Transmission When you have set a transmission start time, this function automatically sends originals at the preset time. You can use delayed transmission together with the broadcast transmission function, etc. The method for sending originals to one destination after setting the start time is explained here. IMPORTANT: If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time. In this case, adjust the time.
FAX Operation (Advanced) 4 Destination Enter Destination. Press [On] and use [+]/[-] to enter the transmission start time. FAX Delayed Transmission Start Time Off 00 00 NOTE: You can also press [# Keys] and use the On # Keys numeric keys to enter the transmission start time. # Keys : A4 : 100% : A4 Original Zoom Send Preview Add Shortcut 5 Press [OK]. 6 Set the destination, and press the Start key. OK Cancel Originals are scanned, and transmission begins at the preset time.
FAX Operation (Advanced) Detail Job No.: 4 000081 Type Destination Status 12345678907 Sending User01 Waiting Address Book When changing the destination to another destination 1 FAX No. Entry Press [ ] or [ ] to select the destination you want to change. 1/1 When pressing [Address Book] Detail/Edit Delete Close Status OK 1 Press [Delete]. 2 Select the destination you want to change in the list.
FAX Operation (Advanced) Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards. NOTE: When using a group for the destination, you can send originals to up to 500 destinations in one operation. You can use this function together with sub address communication and delayed transmission.
FAX Operation (Advanced) 2 Select the check boxes beside the destinations to select from the list. To use an LDAP address book, select [Ext Address Book] in [Destination]. 3 Press [OK]. Select the destination from the One-touch keys Press all the One-touch keys to which necessary destinations are registered. NOTE: For details of the Address Book, refer to Selecting a Destination from the Address Book on page 3-16. For details of the One-touch keys, refer to Using One-touch Keys on page 2-14.
FAX Operation (Advanced) For details, refer to Entry Check for New Destination in the machine’s Operation Guide. To continue entering a new address, press [i-FAX Address Entry] and repeat the above procedure. To correct the i-FAX number, press [Detail/Edit]. 3 After entering all the destinations, press [OK]. Select the destination from the Address Book 1 Press [Address Book]. 2 Select the check boxes beside the destinations to select from the list.
FAX Operation (Advanced) Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission. NOTE: Together with delayed transmission and interrupt send, up to 200 transmissions can be scheduled.
FAX Operation (Advanced) Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set. NOTE: When the number of standby transmissions and delayed transmissions has already reached 200, you cannot use interrupt send.
FAX Operation (Advanced) Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination. NOTE: You can use the chain number at the head of the fax number of the receiving system.
FAX Operation (Advanced) • If Entry Check for New Destination is Off, press [OK] to complete entering the number. • If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry. • When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Sending faxed documents to a specified additional address on page 4-63.
FAX Operation (Advanced) Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system. Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals. Using after Confirming the Connection to the Receiving System You can send originals after confirming that the telephone line has connected to the receiving system.
FAX Operation (Advanced) Manual Reception This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system. Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system. NOTE: FAX Automatic Reception has been preset for the receiving mode of this machine.
FAX Operation (Advanced) 2 Status Scanner Hard Disk Ready. Overwriting... Press [Device/Communication], and then [Manual RX]. Reception will start. Printer Ready. Removable Memory NOTE: When using a telephone set that can send tone signals, use the telephone to start the reception of originals with the remote switch function. (Refer to Remote Switch Function on page 4-16.) Not connected. Format Remove FAX Port 2 FAX Port 1 Dialing... Line Off FAX Printing Jobs Status Receiving...
FAX Operation (Advanced) Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. To start fax reception by operation from the connected telephone set, use the following operation.
FAX Operation (Advanced) Using the Remote Switch Dial To start fax reception by operation from the connected telephone set, use the following operation. 1 The connected telephone set makes a ringing tone. 4 2 Lift the handset of the telephone. 3 When you hear the fax tone from the handset, enter the two-digit remote switch dial number using the dial button on the telephone set. NOTE: The remote switch dial is set to 55 at the factory.
FAX Operation (Advanced) Printing/Sending Received Faxes by Requirements (Memory Forwarding) When you have received a fax, you can forward the received image to other faxes, computers, and FAX Boxes or specify a number of copies. Type of Forwarding Destination and Requirements for Forwarding You can set forwarding destinations and requirements for forwarding.
FAX Operation (Advanced) Sub address confidential delivery You can store the received originals in the FAX Box registered in advance without printing them, and output the originals without anyone seeing them. Setting example 1 FAX Box registration 4 2 Sub Address transmission Sub Address:1234 001 3 4 Memory forwarding Sub Address:1234 Print 1 Register the FAX Box. (Refer to page 4-38.) 2 Perform sub address transmission. 3 Store originals in the FAX Box with memory forwarding.
FAX Operation (Advanced) Using Requirements for All Receptions By applying the requirements to all receptions, you can have all faxes that you receive be printed or forwarded based on the requirements. To use requirements for all receptions, use the following procedure. NOTE: To register setting by each reception requirement, refer to Using Rule for Specific RX on page 4-22. To change the entry contents, follow the same operation.
FAX Operation (Advanced) Key Description Address Book Select the destination registered in the Address Book or Ext Address Book E-mail Addr Entry Forward originals in e-mail transmission. Enter the e-mail address of the other party to which you will forward the received originals. Folder Path Entry Forward originals with folder (SMB) transmission or folder (FTP) transmission.
FAX Operation (Advanced) 12 You can change the following settings. • Number of Copies • Enable time setting • File name registration NOTE: For details on above settings, refer to Forwarding Detail Settings on page 4-28. 13 Press [OK]. Using Rule for Specific RX To register settings by each reception requirement, follow the steps below. Up to 100 requirements can be registered. FAX - RX/Forward Requirements 1 Press the System Menu key. 2 Press [FAX], and then [Next] of RX/Forward Requirements.
FAX Operation (Advanced) 10 Press [Change] of Requirement. 11 To forward fax reception, select [FAX] and press [Next]. To forward i-FAX reception, select [i-FAX] and press [Next]. 12 Register the requirements. When FAX was selected in step 11. Requirements 4 Registration method Sub Address Press [Sub Address] and enter the sub address using the numeric keys. You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.
FAX Operation (Advanced) When you set the sender fax number as a forwarding requirement, select the search requirement from Search by pull-down menu. • Same as • Starts with • Ends with • Includes 13 Press [OK]. 14 Press [Next] of Forward Setting. 15 Press [Change] of Forwarding. 16 Select [On] or [Off] whether to forward or not to forward the received documents and press [OK]. 17 Press [Change] of Forward Destination. 18 Set the Forward Destination.
FAX Operation (Advanced) NOTE: To edit a registered destination, select the destination to be edited from the list, press [Detail/Edit] and edit the information. To remove a registered destination, select the destination to be removed from the list and press [Delete]. 19 Press [OK]. 20 You can change the following settings as necessary. • File format • E-mail Subject Add.
FAX Operation (Advanced) 26 Press [Register]. The forwarding settings is registered. 27 To register another forwarding settings, repeat steps 4 to 26. 28 To set forwarding of received faxes that do not meet the conditions, select other, press [Detail], and change the settings. NOTE: If other is not selected, received faxes that do not meet the conditions will be printed. Save to FAX Box cannot be set in other settings. 29 Select the checkbox beside the forwarding settings to be enabled from the list.
FAX Operation (Advanced) Changing/Deleting Settings by Requirement To change or delete the settings by requirement, follow the steps below. 1 Follow steps 1 to 3 of Using Rule for Specific RX on page 4-22. 2 Select the requirement name to be deleted or changed. To delete the requirement name, go to the next step. To change the requirement name, go to step 4. 3 Press [Delete]. When the confirmation screen is displayed, press [Yes] and go to step 6. 4 Press [Detail].
FAX Operation (Advanced) Cancelling the Setting of RX/Forward Requirements To cancel the memory forwarding, follow the steps below. 1 Press the System Menu key. 2 Press [FAX] and then [Next] of RX/Forward Requirements. 3 Press [Off] and then [OK]. Forwarding Detail Settings With the forwarding settings, you can change the following detail settings. Activating Time Setting Specify the times when the preset requirements are activated and deactivated.
FAX Operation (Advanced) File Format Setting (for Each Requirement) If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF or XPS as the file format. 1 Follow steps 1 to 4 of Using Requirements for All Receptions on page 4-20. Follow steps 1 to 3 and 14 of Using Rule for Specific RX on page 4-22. 2 Select the requirement and press [Detail]. 3 Press [Change] of File Format. 4 Press [PDF], [TIFF] or [XPS] and then [OK].
FAX Operation (Advanced) NOTE: To enable FTP Encrypted TX setting, be sure that SSL of Secure Protocol is On. For details, refer to the machine's Operation Guide. File Separation If transmission is by e-mail or to a folder (SMB) or folder (FTP), set whether page division is performed. 1 Follow steps 1 to 4 of Using Requirements for All Receptions on page 4-20. Follow steps 1 to 3 and 14 of Using Rule for Specific RX on page 4-22. 2 Select the requirement and press [Detail].
FAX Operation (Advanced) File Name Registration You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number (address for an i-FAX). 1 Follow steps 1 to 3 of Using Requirements for All Receptions on page 4-20. Follow steps 1 to 3 of Using Rule for Specific RX on page 4-22. 2 Select the requirement and press [Detail]. 3 Press [Change] of File Name. 4 Press [File Name]. 5 Enter the file name and press [OK].
FAX Operation (Advanced) Settings for Forwarding from Command Center RX (RX/Forward Requirements) You can use Command Center RX on a computer connected to the network to specify the forwarding settings on this machine. Refer to the machine’s Operation Guide for information on the network settings. Accessing Command Center RX 1 Open the web browser. 2 In the Address or Location bar, enter the machine’s IP address as the URL, e.g. http://192.168.48.21/.
FAX Operation (Advanced) Forward Settings FAX/i-FAX > Common > RX/Forward Requirements > General Specify the forward settings. The settings available on the Forward page are shown below. Item Description Off Disables the forwarding process. Received faxes are printed on paper as in normal operation. Use Requirements List Executes the forwarding process according to the specified conditions. (For the setting procedure, refer to Print Settings on page 4-34.
FAX Operation (Advanced) Item Description Priority Prioritize the search keys when conducting searching over the sending criterions. Requirement Type Select the condition type from the following items. • FAX Sub Address • FAX Number • FAX Reception Port • i-FAX Address When an item is selected, the text box below it accepts entry of the necessary information on the selected item. For details, refer to the Command Center RX Operation Guide. Print To print the fax, click Print.
FAX Operation (Advanced) Forwarding Settings FAX/i-FAX > Common > RX/Forward Requirements > Requirement List > Add > Forward Use this page to select forwarding destinations. The settings available on the Forward page are shown below. Item Description Name Displays the condition name. Status Displays whether the condition is currently used. Forwarding Specifies whether to forward. File Format Choose either PDF, PDF/A or TIFF as the file format used for storing forwarded files.
FAX Operation (Advanced) FAX Box Settings FAX/i-FAX > Common > RX/Forward Requirements > Requirement List > Add > Save to FAX Box Use this page to select forwarding destinations. The settings available on the Forward page are shown below. Item Description Name Displays the condition name. Status Displays whether the condition is currently used. Save to FAX Box Specifies whether to save faxes in a FAX box. Box Name Specifies the FAX box to be used.
FAX Operation (Advanced) If you selected FAX as the destination type, specify the settings below. • FAX Number • Transmit Start Speed • ECM • Sub Address • Password • Encryption Key No. • Encryption Box • Encryption Box No. 4 If you selected i-FAX as the destination type, specify the settings below. • i-FAX Address • Connection Mode • TX Resolution • Compression • Paper Size After completing the settings, click Submit to save the settings.
FAX Operation (Advanced) FAX Box Function FAX Box A FAX Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using the memory forwarding function, you can store received originals in a personal FAX Box. Registering a FAX Box Up to 100 FAX Boxes can be registered. Document Box/Removable Memory - Register/Edit Box No. 001 Name ABC 1 Press the System Menu key.
FAX Operation (Advanced) When Owner is selected 1 Select the box owner. You can also search for the owner by using [Search (Name)] or [Search (Login)]. Press [Detail] to check User Name, Login User Name, Access Level, Account Name and Email Address. When you have finished checking the details, press [Close]. 2 When you have finished selecting the owner, press [OK]. When Box Name is selected 1 Enter the FAX Box name. Up to 32 digits can be entered. 2 To complete the entry, press [OK].
FAX Operation (Advanced) When [Delete after Printed] is pressed You can selected whether received faxes in the FAX Box are automatically deleted after being printed. 1 Press [On] or [Off]. 2 Press [OK]. 5 To complete the registration of all contents, press [Register]. To register other FAX Boxes, repeat steps 3 to 5. 1 Follow steps 1 to 2 of Registering a FAX Box on page 4-38. 2 Select the box to be deleted or changed.
FAX Operation (Advanced) Free Space No. Name 3 Select a FAX Box and press [Open]. Used Owner 0001 1 Box Anonymous ----- Search(Name) 0002 2 Box Anonymous ----- Search(No.
FAX Operation (Advanced) Box: File Name 0001 1 File Date and Time 2010/10/10 09:00 2 Press [Delete]. 3 When the deletion confirmation screen appears, press [Yes]. The original is deleted. Size 100 MB Search(Name) 1/1 Detail Preview Print Delete Close 10/10/2010 Status Checking Details and Renaming Files You can use the procedure below to check the details of documents forwarded to a FAX Box. You can also use this procedure to rename files.
FAX Operation (Advanced) Previewing Images You can use the procedure below to preview an image of an original forwarded to a FAX Box on the touch panel. Box: File Name 0001 1 File Date and Time 1 Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4-40. 2 Press [Preview]. The preview screen appears.
FAX Operation (Advanced) Printing a FAX Box List You can print the FAX Box list in which the list of Box No.’s and Box names of the registered FAX Boxes are described. When there are originals in the FAX Boxes, the number of pages is displayed. NOTE: The list can be printed when user login has been enabled and the machine is logged in with administrator privileges. 1 Press the System Menu key. 2 Press [Document Box/Removable Memory], [Next] of FAX Box, and then [Print] of FAX Box List.
FAX Operation (Advanced) Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines.
FAX Operation (Advanced) NOTE: When a sub address has been registered to the destination of the Address Book, you can use the destination. When a sub address-registered destination in the Address Book is used for a Onetouch key, you can also use the One-touch key. In this case, go to step 9. 4 Use the numeric keys to enter the fax number of the other party. • If Entry Check for New Destination is Off, press [OK] to complete entering the number.
FAX Operation (Advanced) Sub Address Reception To perform sub-address reception, you must inform the sending party of the machine's sub-address and password prior to transmission. When sub-address reception is performed, the functions below can be used.
FAX Operation (Advanced) Changing/Deleting Registration Contents You can change program numbers and program names, or delete programs. 1 Press the Program key. 2 Press [Edit] and press the key of the program number to be changed or deleted (1 to 50). 3 To change the program number, press [Change] of Program No. Use [+]/[-] or the numeric keys to change the program number, and press [OK]. To change the program name, press [Change] of Program Name. Enter the program name, and press [OK].
FAX Operation (Advanced) Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances. This machine supports both polling transmission and polling reception. IMPORTANT: Because the receiving machine dials the sending machine in polling communication, call charges are normally borne by the recipient.
FAX Operation (Advanced) IMPORTANT: • The recipient’s machine must also be equipped with the same sort of sub address bulletin board communication function. Some fax machines cannot store originals and some do not support polling reception. Check both the sending and receiving machines beforehand to ensure that they each have the required functionality.
FAX Operation (Advanced) 4 Function Change the required functions for the original to be stored. For information on using the functions, refer to the machine’s Operation Guide. To change the image quality, follow the steps on page 3-10. Description Zoom Automatically enlarges or reduces scanned originals to match the storage size. Original Orientation To ensure that the originals are stored in the correct orientation, this indicates which end of the original is the top.
FAX Operation (Advanced) Function Description Job Finish Notice Sends a notice by an e-mail when a transmission is complete. Original Image Select the image quality according to the original image type. 5 To use sub addresses, press [ and then [On]. 6 Press [Sub Address] and enter the sub address using the numeric keys. ], [Sub Address], NOTE: You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.
FAX Operation (Advanced) Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. If multiple contacts are specified, they are dialed in sequence and originals are received from each contact. NOTE: By setting a group as the destination, you can receive originals from up to 500 contacts in a single operation.
FAX Operation (Advanced) NOTE: When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12.
FAX Operation (Advanced) Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equipped with the same type of sub address communication function. IMPORTANT: Check the sub address set by the sender beforehand. 1 Press the FAX key. 2 Press [Advanced Setup], and then [FAX Polling RX].
FAX Operation (Advanced) Printing from a Polling Box Use this procedure to print an original stored in a Polling box. 1 Press the Document Box key. 2 Press [FAX Box], and then [Polling Box]. 3 Select an original by pressing a checkbox in the list. A tick appears in the checkbox for the selected original. NOTE: To cancel a selection, press the checkbox again so that it is no longer ticked. To check the image of the originals, refer to the preview.
FAX Operation (Advanced) Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. NOTE: If Delete Transmitted File is set to [On], originals are automatically deleted following polling transmission. (Refer to page 4-50.) Polling Box File Name 0001 Date and Time 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4-56. 2 Press [Delete]. 3 When the deletion confirmation screen appears, press [Yes]. The original is deleted.
FAX Operation (Advanced) Checking Details and Renaming Files Use this procedure to check the details of an original stored in a Polling box. You can also use this procedure to rename files. Polling Box File Name 0001 Date and Time 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4-56. 2 Press [Detail]. 3 The details for the selected original are displayed.
FAX Operation (Advanced) Previewing Images Use this procedure to view a preview image of the stored document on the touch panel. Polling Box File Name 0001 Date and Time 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4-56. 2 Press [Preview]. The preview screen appears. For information on previewing images, refer to Using the Preview screen on page 4-43.
FAX Operation (Advanced) Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 1,000 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 1,000 accounts for sending of originals and making communication reservation after entering Account ID.
FAX Operation (Advanced) Communication modes subject to job accounting • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling reception • Network FAX transmission* • i-FAX Transmission • Transmission from the document box 4 * Destinations include FAX and i-FAX destinations.
FAX Operation (Advanced) Logging in when User Accounting has been Enabled When user accounting has been enabled, you need to enter a User ID and Password to use the machine. Login to: Login User Name 1 Press [Login User Name]. 2 Enter a User Name, and press [OK]. Local abcdef # Keys Login Password ******** # Keys Simple Login Login Status 10/10/2010 NOTE: For details on character entry, refer to Character Entry Method on page 2 of the Appendix. 3 Press [Login Password].
FAX Operation (Advanced) Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. NOTE: When both user accounting and job accounting have been enabled, the screen for entering a User ID and Password is displayed. 1 NOTE: You can check the number of pages used by a department by entering the Account ID and pressing [Check Counter]. Press [Close] in the counter browsing screen to log in.
FAX Operation (Advanced) Other Convenient Functions Functions that are convenient when sending fax are introduced here. For usage of each function, refer to the machine’s Operation Guide. Original Size Selection Select the size of originals to be scanned. Be sure to select the original’s size when using custom size originals. The original size can be selected at the time of fax transmission. Sending Size Selection Select the sending size (the size of image to be sent).
FAX Operation (Advanced) Original Orientation To ensure that the originals are sent in the correct orientation for reading, indicate which end of the original is the top. When the original is a two-sided or facing pages original, the orientation of the original must be set. Selection of Original Image Select Original Image. Item Detail Text + Photo Suitable for originals containing a mixture of text and photos. Photo For enhanced copies of photographs.
FAX Operation (Advanced) Border Erase You can erase black borders around originals when scanning. For border erase, the following methods are available. Border Erase Sheet Erase black borders from around sheet originals. Border Erase Book Erase black borders found around and in the middle of pages of thick books. You can set the width of Border Erase for around and in the middle of books separately. Individual Border Erase Erase top, bottom, left and right black borders to individually set widths.
FAX Operation (Advanced) Job Finish Notice This function is used to inform when the transmission of e-mail is completed. Send and Print When you send originals, this feature allows you to print a copy of the document being sent. Send and Store When you send originals, this feature allows you to store a copy of the document being sent in a Document Box.
FAX Operation (Advanced) 4-68
5 Checking Transmission Results and Registration Status This chapter explains how to check fax transmission results and functional registration status. • • • • • Various Tools for Checking Transmission Results and Registration Status ............ 5-2 Checking FAX Job History ...................................................................................... 5-3 Printing Administrative Reports ..............................................................................
Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools.
Checking Transmission Results and Registration Status Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking. NOTE: Even when job accounting is enabled, 100 each of send and receipt results are displayed regardless of the account ID. For details of the job history check, refer to the machine’s Operation Guide. Displaying Job Log Screen Status Scheduled Job Status Job Type Press the Status/Job Cancel key.
Checking Transmission Results and Registration Status Display / Key Description Result Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. [ Specific type of job can be indicated (Fax or i-FAX reception in this screen). ] in Job Type [Detail] Select a job from the list and press this key to show detailed information of the job (Refer to Checking Details of the Job Log on page 5-5).
Checking Transmission Results and Registration Status Storing Job Log Screen Display / Key Description Job No. Job acceptance number End Date Job completed date Type Icon indicates job type. Storing fax reception data Storing i-FAX reception data 5 Job Name Job name User Name User name Blank if no information is available Result Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. [ Specific type of job can be indicated.
Checking Transmission Results and Registration Status NOTE: Press [ ] or [ next or previous page. 4 ] to check information of the Press [Close] to exit. Description of Detailed Information Screen Item Description Job No. Job acceptance number Result (Result/ Destination) Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. Press [Detail] to check the result for each destination.
Checking Transmission Results and Registration Status Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report. Report - FAX 1 Press the System Menu key. 2 Press [Report], and [Next] of Result Report Setting.
Checking Transmission Results and Registration Status FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE: Fax receipt can also be notified by e-mail instead of checking the receipt result report. (Refer to Reporting FAX Receipt Result by E-mail on page 5-11.) 1 Press the System Menu key. 2 Press [Report], and [Next] of Result Report Setting. Then press [Change] of FAX RX Result Report.
Checking Transmission Results and Registration Status 4 FAX Log Outgoing Date Press [Print Report]. Incoming Destination Detail A OFFICE 12345678 Completed 10/10 09:45 A OFFICE 12345678 Error 10/10 09:30 A OFFICE 12345678 Completed 10/10 09:25 A OFFICE 12345678 Completed 10/10 09:15 A OFFICE 12345678 Print Report NOTE: You can select a shown fax job and press Result 10/10 09:50 [Detail] to view detailed information of the job.
Checking Transmission Results and Registration Status Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. 1 Press the System Menu key. 2 Press [Report], and [Next] of Print Report. Then press [Print] of Status Page. 3 When the printing confirmation screen appears, press [Yes]. A status page is printed.
Checking Transmission Results and Registration Status Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE: This setting is displayed when the FAX RX Result Report setting is [On] or [Error/Storing in Box Only]. For details, refer to FAX RX Result Reports on page 5-8. Fax receipt results are reported by e-mail according to the settings of FAX RX Result Report.
Checking Transmission Results and Registration Status Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the Start key. For details, refer to Confirmation Screen of Destinations in the Operation Guide for the machine. Follow the steps below to confirm the destinations. Destination Check the destination list through the last page. After checking the list, press [Check] and then Start key.
6 Setup and Registration This chapter explains how to perform various setups and registrations. • • • • • • • • • • • • • • • • • • • • • Selection of Telephone Line (Inch version only) ..................................................... 6-2 Selection of Transmit Terminal Identification (TTI).................................................. 6-3 Setting the TTI information ..................................................................................... 6-4 FAX/TEL Auto Switch Reception .............
Setup and Registration Selection of Telephone Line (Inch version only) Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending/receiving fax. NOTE: If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, select the option for each line. FAX - FAX Port 1 1 Press the System Menu key.
Setup and Registration Selection of Transmit Terminal Identification (TTI) The transmit terminal identification (TTI) is the information about the machine (transmit terminal) to be printed out on the fax on the receiving system. The information includes transmission date and time, the number of transmission pages, and the fax number. This machine enables the user to select if the TTI is printed out on the fax on the receiving system.
Setup and Registration Setting the TTI information Register the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal identification (TTI) area. By registering the TTI data, the receiver can easily find out where the FAX came from. Local FAX Name Registration Register the local FAX name printed on in the transmit terminal identification. NOTE: To change the entry, follow the same operation. 1 Press the System Menu key.
Setup and Registration 1 Press the System Menu key. 2 Press [FAX], [Next] of Transmission, and then [Next] of FAX. When you register the Local FAX Number, go to next step. When you register the Local FAX ID, go to step 6. Local FAX Number Entry 3 Press [Change] of Local FAX Number 1 or Local FAX Number 2. If you have already registered a number, the current registered number is displayed. 4 FAX - Local FAX Number 1 Register or edit local FAX number. Use the numeric keys to enter a number.
Setup and Registration Change of Account as Local FAX Name 10 Press [Next] of Basic, and then [Change] of Account as Local FAX Name. 11 To use the account name, press [ON]. To use the Local FAX name, press [OFF]. 12 Press [OK].
Setup and Registration FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond. IMPORTANT: • In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a telephone set (commercially available product) to the machine.
Setup and Registration Preparation: Refer to Receiving Mode on page 6-14 to select [Auto (FAX/TEL)]. 1 The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring. NOTE: You can change the number of times the ringing tone rings. (Refer to FAX/TEL Auto Switch Reception on page 6-7.) 2 When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond.
Setup and Registration FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine. Therefore, when the user is absent, the other party can leave a message on the answering machine.
Setup and Registration Preparation: Refer to Receiving Mode on page 6-14 to select [Auto (TAD)]. 1 The connected telephone set makes ringing tone the set number of times. NOTE: If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception. (Refer to Manual Reception on page 4-14.) 2 The answering machine responds.
Setup and Registration Rings You can change the number of times to let the phone ring before answering a call as needed. The number of ringing times can be changed independently for each receiving mode of Auto (Normal), Auto (TAD) and Auto (FAX/TEL). NOTE: The number of ringing times can be set to between 1 and 15 times for Rings (Normal) and Rings (TAD), and 0 and 15 times for Rings (FAX/TEL). For Rings (FAX/TEL), this change is possible only with inch models. 1 Press the System Menu key.
Setup and Registration Volume Adjustment Adjust the volume of the speaker and monitor. Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook]. Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory transmission. Common Settings - FAX Monitor Volume 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Sound and then [Change] of FAX Speaker Volume or FAX Monitor Volume.
Setup and Registration Retry Times The number of retry times can be changed automatically. NOTE: Retry times can be set to between 0 and 14. For Redial, refer to Dialing the Same Receiving System (Redial) on page 3-23. 1 Press the System Menu key. 2 Press [FAX], [Next] of Transmission, [Next] of FAX and then [Change] of Retry Times. 3 Press [+]/[-] or the numeric keys to enter the number. 4 Press [OK].
Setup and Registration Receiving Mode The following five receiving modes are available. • FAX Automatic Reception [Auto (Normal)] • FAX/TEL Auto Switch Reception [Auto (FAX/TEL)] (Refer to page 6-9.) • FAX/Answering Machine Auto Switch Reception [Auto (TAD)] (Refer to page 6-9.) • DRD Reception [Auto (DRD)] (Refer to page 6-19.) • Manual Reception [Manual] (Refer to page 4-14.) Select the mode appropriate for the way the machine is used.
Setup and Registration Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone. NOTE: When the received data is printed on multiple pages, the reception date/time is printed on the fist page only. It is not printed on the pages that follow.
Setup and Registration Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types: All Media Types, Plain, Rough, Recycled, Bond, Color, High Quality, Custom 1 to 8 NOTE: Refer to the machine’s Operation Guide for details on Custom Paper 1 to 8. FAX - Media Type 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Media Type. 3 Select the desired paper type.
Setup and Registration 4 Common Settings - Paper Size Set cassette paper size. Auto Inch models: Press [Auto] and then [Inch]. Metric models: Press [Auto] and then [Metric]. Metric Inch Standard Sizes 1 Standard Sizes 2 Cancel OK Status 10/10/2010 10:10 Common Settings - Media Type 5 Press [OK]. The previous screen reappears. 6 Press [Change] of Media Type and select the media type. Then press [OK]. The previous screen reappears. Select type of paper in Cassette 1.
Setup and Registration MP Tray Paper Output You can select whether to use the MP tray paper when printing out the received fax. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Multi Purpose Tray. 3 Select either [Off] (not to use) or [On] (to use). 4 Press [OK].
Setup and Registration DRD Reception (Available for inch versions only) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them. As each number is given a different ring pattern, the machine is able to differentiate between incoming calls.
Setup and Registration 2 The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops, fax reception will start automatically.
Setup and Registration Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.
Setup and Registration †. ††. If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is not rejected. If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is not rejected. Reception Rejection Requirements Prerequisites • Reception Rejection †. • Register Reject FAX numbers.† (Refer to Registering Reject FAX No. on page 6-24.
Setup and Registration 4 FAX - Permit No. Register or edit permit number. Use the numeric keys to enter a number. NOTE: Press [Pause] to insert a pause (-) between numbers. 123456789 Space Pause Use the numeric keys to enter Permit FAX No. Up to 20 digits can be entered. Press [Space] to enter a space. Backspace Use [ ] or [ ] to move the cursor. Cancel OK Pressing [Backspace] deletes the character to the left of the cursor. 10/10/2010 10:10 Status 5 Press [OK].
Setup and Registration 6 Press [Delete]. When the deletion confirmation screen appears, press [Yes]. 7 To change or delete other Permit FAX numbers, repeat steps 2 to 6. 8 Press [Close]. Registering Reject FAX No. NOTE: Up to 50 Reject FAX numbers can be registered. FAX - Reject No. List 1 Press the System Menu key. 2 Press [FAX], [Next] of TX/RX Restriction and then [Add/Edit] of Reject No. List. 3 Press [Add]. 4 Use the numeric keys to enter Reject FAX No. Up to 20 digits can be entered.
Setup and Registration Changing and Deleting Reject FAX No. FAX - Reject No. List 1 Follow steps 1 to 2 of Registering Reject FAX No. on page 6-24. 2 Select the Reject FAX No. to be changed or deleted. Register a number from which faxes will be rejected. (Up to 50 numbers can be registered.) To change Reject FAX No., go to step 3, and to delete Reject FAX No., go to step 6. TEL Number 55555555555 1/1 Detail Add Delete Close 10/10/2010 10:10 Status FAX - Reject No. 3 Press [Detail].
Setup and Registration Registering Permit ID No. NOTE: Up to 25 Permit ID numbers can be registered. FAX - Permit ID List 1 Press the System Menu key. 2 Press [FAX], [Next] of TX/RX Restriction and then [Add/Edit] of Permit ID List. 3 Press [Add]. 4 Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999) Register an ID from which faxes will be accepted. (Up to 25 IDs can be registered.
Setup and Registration Changing and Deleting Permit ID No. FAX - Permit ID List 1 Follow steps 1 to 2 of Registering Permit ID No. on page 6-26. 2 Select the Permit ID No. to be changed or deleted. Register an ID from which faxes will be accepted. (Up to 25 IDs can be registered.) To change Permit ID No., go to step 3, and to delete Permit ID No., go to step 6. FAX ID 12345678 1/1 Add Delete Detail Close 10/10/2010 10:10 Status FAX - Permit ID 3 Press [Detail].
Setup and Registration 3 To not use the sending restriction, press [Off]. To restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book, press [Permit List + Address Book]. 4 Press [OK]. Setting Reception Restriction Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No. and senders registered in your Address Book.
Setup and Registration Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals. The originals received are reverted to the originals as they were before transmission (decrypted) by the receiving system, and printed.
Setup and Registration Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily. NOTE: Up to 20 encryption keys can be registered. FAX - Encrypt.
Setup and Registration Changing and Deleting Registration Contents of Encryption Key FAX - Encrypt. Key Registration 1 Follow steps 1 to 2 of Registering an Encryption Key on page 6-30. 2 Select the encryption key to be changed or deleted. To change the registration contents, go to step 3, and to delete the registration contents, go to step 7. 3 Press [Add/Edit]. 4 Press [Encryption Key]. 5 Press [Backspace] to delete the encryption key last entered.
Setup and Registration Destination 4 Press [FAX No. Entry]. 5 Use the numeric keys to enter fax number of the other party. FAX No. Entry - Detail For details, refer to Direct Transmission on page 34. Change : Sub Address NOTE: When encrypted transmission has been set to a destination in the Address Book or One-touch keys, you can use the destination.
Setup and Registration NOTE: When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. Operation at the Receiving System To conduct encryption communication operating the receiving system, follow the steps below. NOTE: In encryption communication, sub address communication cannot be used.
Setup and Registration Reduced Reception When the reception size is larger than the paper size, you can reduce the print size. Item Description Off Print the received data at 100% of the original size by dividing it into several sheets of paper. On Print the received data by reducing the original size according to the paper size. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic, and [Change] of Reduced RX Size. 3 Select [Off] or [On]. 4 Press [OK].
Setup and Registration Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Duplex Printing. 3 Select either [Off] or [On]. 4 Press [OK].
Setup and Registration 2 in 1 Reception When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. NOTE: If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is disabled. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of 2 in 1 Printing. 3 Select either [Off] or [On]. 4 Press [OK].
Setup and Registration Remote Diagnostics If a problem arises with this machine and you contact our service representative, this feature enables our Service Center computer to access the machine over the phone and check the machine’s status or look for problems. NOTE: To use Remote Diagnostics, you must first sign an agreement with our service representative and register a Predetermined ID on the machine. For more information, contact your Service Representative or Authorized Service Center.
Setup and Registration Prohibiting FAX Printing at Specified Times (Unusable Time) This feature sets a time period during which the machine will not print received faxes. IMPORTANT: When Unusable Time is set, in addition to FAX printing, all other operations excluding FAX Reception are all prohibited during the unusable time period, including printing of copy jobs, printer jobs and received e-mails, printing and sending from USB Memory and Network FAX transmission. 1 Press the System Menu key.
Setup and Registration Setting the Paper Output Set the output tray for printing of receiving faxes. 1 Press the System Menu key. 2 Press [Common Settings], and then [Change] of Paper Output. 3 Press [Change] of Fax Port1 or Fax Port2. 4 Select the Paper Output. 5 Press [OK].
Setup and Registration 6-40
7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit. • • • Internet FAX Kit (A)................................................................................................. 7-2 Expansion Memory ................................................................................................. 7-3 Dual FAX.................................................................................................................
Optional Equipment Internet FAX Kit (A) You can use Internet FAX on this machine. For details, refer to Internet Faxing (i-FAX) (Option) on page 8-1.
Optional Equipment Expansion Memory By installing the 128 MB expansion memory, you can increase the image memory size and increase the number of incoming (faxed) original pages that can be stored. Call a service representative for mounting or removal of the expansion memory. Dual FAX Installing 2 optional FAX Kits (Dual FAX option) allows you to use 2 phone lines. This reduces the time until faxes are sent to all the recipients in tasks such as sequential broadcast transmissions to multiple recipients.
Optional Equipment Job Accounting Port Restrictions If job accounting is enabled, you can restrict access so that departments can only use one port. 1 Press the System Menu key. 2 Press [User Login/Job Accounting]. The user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings for the login user name and password are both ‘Admin’. 3 Press [Next] of Job Accounting Setting, [Register/ Edit] of Accounting List, and then [Add].
8 Internet Faxing (i-FAX) (Option) This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit(A). • • • • What is i-FAX? ........................................................................................................ 8-2 i-FAX Settings ......................................................................................................... 8-4 i-FAX Transmission.................................................................................................
Internet Faxing (i-FAX) (Option) What is i-FAX? The i-FAX function sends and receives faxes via the Internet without using a phone line. The main features of i-FAX are: • It reduces communication costs since it does not use a phone line. • Address books (on this machine or on a computer) can be used to specify destinations. • Faxes can be sent to multiple recipients simultaneously.
Internet Faxing (i-FAX) (Option) i-FAX Reception Flowchart The procedure for receiving an i-FAX is shown below. Another fax machine sends a fax to this machine’s E-mail address. T The mail server receives the fax. T This machine downloads the fax from the mail server. T This machine prints the received fax. Notes on Using i-FAX • • • • • • • To use i-FAX, you must connect this machine to a computer using a network cable and specify the network settings. Refer to i-FAX Settings on page 8-4 for details.
Internet Faxing (i-FAX) (Option) Full Mode This machine supports full-mode Internet faxing that conforms to the ITU-T T.37 recommendations. If the other party’s machine also supports full mode, you can use transmission confirmation when you send a fax to check that it successfully reached the recipient’s machine. When this machine receives an i-FAX The machine sends reception capacity information in response to a transmission confirmation request from the sender.
Internet Faxing (i-FAX) (Option) 3 Enter the user name and password of the administrator, and click Login. Setting Administrator User Name, and Password restricts general users' access to pages other than the Start page. For security purposes, setting the Administrator password is highly recommended. The default Administrator password is factory-set as ‘Admin’. 4 Click ‘Setting’ from the navigation bar on the left to view and set values for that particular category. 5 Click ‘FAX / i-FAX’.
Internet Faxing (i-FAX) (Option) The settings available on the i-FAX SMTP page are shown below. Item Description SMTP Port Number SMTP Server Name† SMTP Server Timeout Authentication Protocol Authenticate as Set the port number used by SMTP. Normally, 25 is used. Enter the SMTP server name or SMTP server IP address. You can enter up to 64 characters. If you enter the server name, you must specify the IP address of the DNS server. You can enter the DNS server IP address in the TCP/IP settings screen.
Internet Faxing (i-FAX) (Option) i-FAX POP3 Settings FAX/i-FAX > i-FAX > POP3 Use this page to specify the settings for the POP3 server used for Internet faxing. The settings available on the i-FAX POP3 page are shown below. Item Description Check Interval Displays the interval for connecting to the POP3 server to check for incoming E-mail. Run once now Click Receive to immediately connect to the POP3 server and check for incoming E-mail.
Internet Faxing (i-FAX) (Option) i-FAX Transmission This section explains how to send an i-FAX by directly entering the recipient’s E-mail address. Switching to the Send Screen Check that the basic send screen is displayed. Destination Enter Destination. Destination Detail 1/1 On Hook Direct 0001 AAA Chain 0002 0003 BBB 0006 FFF CCC 0007 EEE 0009 0010 III Org.
Internet Faxing (i-FAX) (Option) 2 Press [i-FAX Address]. 3 Enter the destination address. You can enter up to 128 characters. i-FAX Address Entry Mode Simple i-FAX Address Destination Condition Add to Addr Book Next Dest. Status Cancel OK 10/10/2010 10:10 • If Entry Check for New Destination is Off, press [OK] to complete entering the number. • If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct.
Internet Faxing (i-FAX) (Option) Selecting the Transmission Mode Transmission mode allows to respond to requests for read receipts on FAX arrival. To respond to receipt requests, select Full in the Mode pull-down menu. Specifying the Destinations Conditions 1 Press [Destination Condition]. 2 Specify the destination conditions and press [OK]. Item Description Resolution Specify the resolutions that can be received by the destination fax machine.
Internet Faxing (i-FAX) (Option) Entering the Subject and Body When sending an Internet FAX (i-FAX), enter the subject and body of the i-FAX. Destination 1 Press [Advanced Setup] and then [i-FAX Subject/ Body]. 2 Press [Subject]. 3 Enter the subject, and press [OK]. Up to 60 characters can be entered for the subject. 4 Press [Body]. 5 Enter the body and press [OK]. Up to 500 characters can be entered for the body. 6 Press [OK]. Enter Destination.
Internet Faxing (i-FAX) (Option) 2 Status Scheduled Job Status Job Type Job No. All Accepted Time Type 438 Log 14:47 Job Name User Name Status Press [Sending Jobs]. The list of accepted time, destination, and status are displayed for each job. InProcess abc@def.
Internet Faxing (i-FAX) (Option) i-FAX Reception At set intervals, this machine connects to the mail server and automatically downloads and prints any Internet faxes found on the server. No particular user intervention is needed when the machine receives an i-FAX. You can change the following reception settings: • i-FAX address registration • Incoming E-mail check interval setting • Cover page (E-mail information) printing For details, refer to i-FAX POP3 Settings on page 8-7.
Internet Faxing (i-FAX) (Option) 8-14
9 About Network FAX This chapter explains how to use Network FAX. Please also read the Network FAX Driver Operation Guide (Online Manual) contained in the included DVD, which describes how to operate your PC to send a fax using Network FAX and make various settings. • • What is Network FAX?............................................................................................ 9-2 Setup .....................................................................................................................
About Network FAX What is Network FAX? The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. • An Address Book (in the machine/PC) can be used to specify a desired destination. • Addition of a cover page. • Transmission and printing can be done simultaneously. • E-mail reporting of the transmission result.
About Network FAX NOTE: The memory forwarding function allows not only reception by the networked PC, but also forwarding of the received fax by e-mail, forwarding to another fax machine, or storing in the FAX Box.
About Network FAX Setup The following preparation is needed before using Network FAX. Flow of Setup Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide. Machine Registration Using the memory transmission function, select the recipient PC or file format. NOTE: Use the memory transmission function to forward the received fax to the PC or forward it as an e-mail attachment.
About Network FAX 3 4 Select settings on the FAX Setting tab. 1 Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. 2 You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings dialog box will appear. Select settings in the Transmit Settings dialog box. You can specify settings such as a transmission time or a sub-address in the Transmit Settings dialog box.
About Network FAX FAX Setting Tab Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. 1 2 Display the screen. 1 From the start button, click [Control Panel], [Hardware and Sound], and [Devices and Printers]. 2 Right-click the product name of the machine you are using and select [Printing preferences] from the drop-down menu. The Printing Preferences screen will open. Select settings. The following settings can be specified.
About Network FAX Network FAX Driver Operation Guide (Online Manual) The Network FAX Driver Operation Guide (Online Manual) is contained in the included DVD in PDF (Portable Document Format). The main contents include the following. • Installing Network FAX Driver • Performing Network FAX Sending • Specifying the Network FAX Transmission Settings • Specifying the Cover Letter Settings Opening the Online Manual Follow the steps below to refer to the online manual.
About Network FAX 9-8
10 Troubleshooting This chapter explains how to deal with problems. • • • • Indicators During Sending/Receiving Operation................................................... 10-2 Precautions When Turning Power OFF ................................................................ 10-3 Error Messages .................................................................................................... 10-4 Troubleshooting ...........................................................................................
Troubleshooting Indicators During Sending/Receiving Operation The Processing and Memory indicators show the fax transmission status. • The Processing indicator blinks when the machine is sending or receiving a fax. • The Memory indicator blinks when source data is being stored in memory for memory transmission. • The Memory indicator is lit when there is source data stored in the memory for delayed transmission.
Troubleshooting Precautions When Turning Power OFF To receive faxes with the power turned off, press the Power key on the operation panel. You cannot receive a fax when the main power switch is turned off. Before turning off the main power switch, press the Power key on the operation panel. Make sure that the Power indicator and the Memory indicator are off before turning off the main power switch. CAUTION: The hard disk may still be operating as long as the Power key or Memory indicator is lit.
Troubleshooting Error Messages When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem. NOTE: When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the Error Code List on page 16 of the Appendix for a description. To print the sent/receipt result report, refer to Send Result Reports on page 5-7 and FAX RX Result Reports on page 5-8.
Troubleshooting Message Checkpoint Corrective Action Reference Page Scheduled sending jobs exceeded. – The number of jobs has exceeded the limit set for delayed transmission. Press [End]. The job is canceled. Wait until the delayed transmission is executed, or cancel the delayed transmission and then perform the job again. 4-3 Add paper in cassette 1 (~7). or Add paper in Multi Purpose tray. Is the indicated cassette or MP tray out of paper? Add paper of the same size as indicated.
Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Symptom Cannot send document. Checkpoint Reference Page Corrective Action Is the modular cord connected correctly? Connect the modular cord correctly. – Is Send error displayed? Remedy the cause of error and send again. Appendix-16 Refer to the machine’s Operation Guide. Is TX (transmission) restriction activated? Cancel the TX restriction.
Troubleshooting Symptom Reference Page Checkpoint Corrective Action Cannot perform memory reception. Is free space available in the memory? Receive after the memory has free space, or create free space in the memory. 3-12 Cannot perform sub address transmission. Is the recipient fax machine Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature.
Troubleshooting Symptom Cannot use sub address bulletin board communication. Reference Page Checkpoint Corrective Action Does the other party’s fax machine have the same sort of sub address bulletin board communication function? If the other party’s fax machine does not have the same sort of sub address bulletin board communication function, it cannot receive faxes via a sub address bulletin board. Check with the recipient.
Appendix • • • • • • Character Entry Method............................................................................. Appendix-2 Specifications............................................................................................. Appendix-5 Menu List ................................................................................................... Appendix-6 Received FAX Sizes and Paper Priority (Inch Model) .............................
Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE: QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout. For information on how to change layouts, refer to the machine’s Operation Guide. QWERTY layout is used here as an example. You may use another layout following the same steps.
No. Display/Key Description 10 [Cancel] Press to cancel entered characters and return to the screen before the entry was made. 11 [OK] Press to finalize the entry and return to the screen before the entry was made. Upper-case Letter Entry Screen Use the keyboard to enter. Limit: 128 characters Input: 0 characters Backspace ! @ Q # W A $ E S R D Z X Upper-case % T F C & Y G V Lower-case Lower-case ^ U H B * I J N ) O K M No.
Entering Characters Follow the steps below to enter ‘List A-1’ for an example. 1 Press [Upper-case]. 2 Press [L]. The letter L is shown on the display. 3 Press [Lower-case]. 4 Press [i], [s], [t] and [Space]. 5 Press [Upper-case]. 6 Press [A]. 7 Press [No./Symbol]. 8 Press [ ] or [ ] repeatedly to view the keyboard containing [-] and [1]. 9 Press [-] and [1]. Use the keyboard to enter.
Specifications NOTE: Specifications are subject to change without notice. Item Description Type Optional FAX kit Compatibility G3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/ 7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction ECM Original Size Max. width: 11"/297 mm, Max.
Menu List The function keys on the touch panel and operation panel have the following menus. Refer to this list as necessary when you operate the machine. FAX Key Destination Address Book FAX No.
System Menu Key Common Settings Sound FAX Speaker Volume FAX Monitor Volume Function Defaults Document Box/Removable Memory FAX Box FAX Quick Setup Wizard TX/RX Common Polling Box Transmission Reception TX/RX Restriction i-FAX Subject/Body††† FAX TX Resolition Add/Edit Box FAX Box List Delete Transmitted File Overwrite Setting Encrypt.
Continued from previous page Date/Timer Date/Time Time Zone Report Unusable Time Report Print Admin Report Settings Result Report Setting Status Page Print Outgoing FAX Report Incoming FAX Report Send Result FAX Attach Send Image Report Canceled before Sending FAX RX Result Report Job Finish Notice Setting RX Result Report Type Edit Destination Address Book FAX Sub Address Encryption Key No.
Status/Job Cancel Key Printing Jobs Status Log Sending Jobs Status Scheduled Job Log Storing Jobs Status Log Device/ Communication Line Off Manual Reception Check New FAX (i-FAX Reception)† Log Activity Report Print Removable Memory Program Key Call Register Edit † Optional Internet FAX Kit(A) is required.
Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Priority Received FAX Size ST †, * 1 LT-R * ST-R * LT-R †, * 2 LT LT-R * LT †, * LT Paper Size LG LG * LG LT-R LD LT LT-R †, †† LG † LT-R LT † 4 LD †† † 3 LG † LT LD LD LD LG † 5 LD ST-R LT-R † LT 6 † ST-R 7 †.
NOTE: The abbreviations denote the following paper sizes. ST: Statement STR: Statement-R LT: Letter LTR: Letter-R LG: Legal LD: Ledger When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-16.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.
Reduced RX Sizes Priority Received FAX Size ST † * * , 1 LT-R * ST-R LT-R † * Paper Size LT-R * LT LT LD * LG LD † LT-R † 3 LG †, * , 2 LT LT-R LT-R † LG LG LG LT LT LT LD LD LD LG † 4 † 5 †. LD ST-R † ST-R ST-R Paper orientation is different from the received document. The image is printed after being rotated 90° automatically. : indicates print output on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.
Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority.
†. ††. Paper orientation is different from the received document. The image is printed after being rotated 90° automatically. Folio size original is reduced to match A4 size paper. : indicates print output on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.) NOTE: The abbreviations denote the following paper sizes. FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-16.
Reduced RX Sizes Priority Received FAX Size A5 †, * 1 B5 * * B5 A5-R †* 2 A4-R * A4-R †* , A4 A4-R * FL FL B4 A3 A4-R A4-R A3 B4 FL A4 A4-R A4-R † FL † Paper Size 4 † A4 A4 A3 † 5 B5 † 6 A3 A3 A4 A4 † A4-R B4 B4 B4 FL FL FL B5-R B5 B5-R B5-R B5-R † B5-R † 7 A3 A3 † B5 † †. B4 A5-R † B5 B5-R † 8 * , A4 B4 * A3 A4 † 3 B4 †* , B5-R FL † B5 B5 † A5-R A5-R Paper orientation is different from the received document.
Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE: The number that follows U or E is the error code. Error Code Possible Cause/Action Busy Failed to establish connection with the recipient despite auto redialing the preset number of times. Send again. CANCELED Transmission was canceled due to an action to cancel transmission. Reception was canceled due to an action to cancel reception.
Error Code Possible Cause/Action U01700 - U01720 Communication error occurred during high-speed transmission. Send again. U01721 Communication error occurred during high-speed transmission. Designated transmission speed may not be available for the recipient machine. Reduce the transmission start speed and send again. U01800 - U01820 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again.
Error Code Possible Cause/Action U03500 Sub address bulletin board reception was attempted and the other party’s machine is an ourbrand model, but the specified sub address box was not registered on the other party’s machine. Check with the recipient. U03600 The other party’s machine is an our-brand model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect. Check with the other party.
Error Code Possible Cause/Action U14000 Reception to the FAX Box was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, or cancel the reception to the FAX Box. U14100 Transmission to the FAX Box or sub address box on our-brand recipient machine was stopped because there is no more free space in the memory of the recipient machine. Check with the recipient.
Appendix-20
Index Entering Characters Appendix-4 Entry Screens Appendix-2 Checking Transmission Results and Registration Status 5-1 Confirmation Screen of Destinations 5-12 Continuous Scan 4-65 Numerics D 2 in 1 Reception 6-36 Date 2-4 Delayed Transmission 4-3 Cancel 3-14 Changing/Deleting 4-4 Immediate Transmission 3-14 Density 3-8 Description of Operation Procedure xiv Direct Transmission Cancel 3-15 DRD Reception 6-14, 6-19 Dual FAX 7-3 Duplex Print Output 6-35 A About this Operation Guide v Account Management
Deleting Originals from a FAX Box 4-41 FAX Box List 4-44 How to Change/Delete 4-40 How to Register 4-38 Previews 4-43 Printing Originals from FAX Box 4-40 Renaming Files 4-42 FAX Job History 5-3 Details of the Job Log 5-5 Job Log Screen 5-3 Printing Job Log 5-3 SendingJob Log 5-4 Storing Job Log 5-5 FAX Number Sending Faxed Documents to a Specified Additional Address 4-63 FAX/Answering Machine Auto Switch Reception 6-9, 6-14 FAX/TEL Auto Switch Reception 6-7, 6-14 I Indicators 10-2 Installation Precautions
Checking 4-58 Deleting Originals in a Polling Box 4-57 Polling Reception 4-53, 10-7 Polling Transmission 4-49 Previews 4-59 Printing from a Polling Box 4-56 Renaming Files 4-58 Sub Address Bulletin Board Communication 4-49 Precautions for Use v Precautions When Turning Power OFF 10-3 Preparation Before Use 2-1 Previews FAX Box 4-43 Polling Box 4-59 Transmission 3-24 Printing/Sending Received Faxes by Requirements (Memory Forwarding) 4-18, 10-7 Cancel 4-28 Command Center RX 4-32 Detail Settings 4-28 Register
Communication Establishing Requirements 6-21 Permit FAX No. 6-22 Permit ID No. 6-26 Prerequisites 6-21 Reception Rejection Requirements 6-22 Reception Restriction Setting 6-28 Reject FAX No.
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First Edition 2011.
