OPERATION GUIDE FAX SYSTEM U
Safety Conventions in This Guide This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
Contents Contents ....................................................................................................................................i Safety Information ....................................................................................................................v About this Operation Guide ............................................................................................v General Notice .......................................................................................
Sending Faxes ...................................................................... 4-1 Basic transmission procedure .............................................................................................. 4-2 Checking the Send Status .......................................................................................... 4-3 Priority Override Send ................................................................................................ 4-4 Cancelling the Transmission ....................
Settings for Forwarding from Command Center RX (Forward Settings) .................. 6-12 Sub Address Box Function ................................................................................................. 6-13 Sub Address Box ..................................................................................................... 6-13 Sub Address Communication ................................................................................... 6-13 Registering a Sub Address Box ..........................
9 Fax Settings ......................................................................... 9-1 Default fax settings ............................................................................................................... 9-2 Operation method ...................................................................................................... 9-2 System Menu Settings ............................................................................................... 9-3 Report .............................
Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM. Trademark Information • Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation in the U.S.
8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. 9 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment.
CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five." The REN (CANADA) of this product is 0.4.
Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R00 National AN for D • AN 02R01 AN for CH and N • DE 12R00 National AN for D • AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D • AN 06R00 AN for D, GR and P • ES 01R01 National AN for E • AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR • AN 09R00 AN for D • GR 03R00 National AN for GR • AN 10R
Introduction About this Operation Guide This Operation Guide contains the following chapters. Chapter Contents 1 Before Using the Fax Machine Explains the part names and the quick setup wizard. 2 Registering Destinations Explains the procedures for registering destinations in the address book and one-touch keys. 3 Methods For Entering the Destination Explains the procedures for entering destination fax numbers.
Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation panel keys or a computer screen. Press the Start key. [Regular] Indicates the touch panel keys. Press [OK]. Italic Indicates a message displayed on the touch panel. Ready to copy is displayed. Used to emphasize a key word, phrase or references to additional information. For more information refer to Sleep and Auto Sleep on page 2-9.
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals/paper. Indicated size* Placement direction Vertical direction A4, B5, A5, Letter, Statement Original Paper For the originals/paper, dimension Y is longer than X.
1 Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ................................................................................................................................ 1-2 Machine ................................................................................................................................................... Operation Panel .........................................................................................................
Before Using the Fax Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide. 2 3 4 1 * The operation panel may differ from the above illustration depending on the type of your machine. 1 Operation panel Perform the fax operation with this panel.
Before Using the Fax Machine > Part Names and Functions Document Processor 5 6 7 8 10 9 * The operation panel may differ from the above illustration depending on the type of your machine. 5 Original loaded indicator Indicates the original status in the Document Processor. The indicator lights in green when the original is correctly set. 6 Top cover Open this cover when the original jammed in the Document Processor. 7 Original width guides Adjust these guides according to the original width.
Before Using the Fax Machine > Part Names and Functions Operation Panel Displays the System Menu/Counter screen. Displays the Status/Job Cancel screen. Displays the Copy screen. Displays the Favorites screen. Displays the screen for sending. You can send the FAX on the basic send screen. Displays the Document Box screen. Displays the FAX screen. Displays the Interrupt Copy screen. Ends operation (logs out) on the Administration screen. Puts the machine into Low Power Mode.
Before Using the Fax Machine > Part Names and Functions Touch Panel Ready to send. FAX On Hook Chain Check Direct Add Dest. Recall Enters destinations. Address Book Configures function settings. Displays the date and time and number of destinations. 10:10 Dest. : Ext Address Book Shortcut 1 Functions One Touch Key Shortcut 2 Favorites GB0669_03 Displays the status of the equipment as well as necessary operation messages. Displays shortcuts.
Before Using the Fax Machine > Part Names and Functions 10:10 10:10 One Touch Key 001 One Touch Key No. Entry 123456 002 004 None 007 010 None 003 None 005 None 006 None None 008 None 009 None None 011 None 012 None (001 - 100) OK Cancel OK Touching the Quick No. Search key in the one-touch screen displays the number entry screen.
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system. Fax setup items Step 1.Dialing/RX Mode 2.Local Fax Info. 3.Sound Volume 4.Rings 5.Output 6.Redial Setting item Description Reference Page Dialing Mode Select the dialing mode according to the line type. 9-7 Reception Mode Select the reception mode.
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Fax setup procedure 1 Display the screen. System Menu/Counter. System Menu 2 10:10 Quick Setup Wizard Language 1/5 Report Counter 2 GB0054_00 1 Select a function. System Menu/Counter. Quick Setup Wizard 10:10 FAX Setup Energy Saver Setup 1/1 GB0840_00 Network Setup < Back Configure the function. 10:10 System Menu/Counter. FAX Setup 1. Dialing/RX Mode 2. Local FAX Info.
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Finish 10:10 System Menu/Counter. Complete 1. Dialing/RX Mode 2. Local FAX Info. 3. Sound Volume 4. Rings 5. Output 6. Redial To close this wizard, press [Finish]. The setting will be changed after restarting the system. * All items can be changed in the System menu. << Previous Finish When setup is finished, press [Finish].
Before Using the Fax Machine > Setting Date and Time Setting Date and Time Set the local date and time at the place of installation. When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax. Set the date, time and time difference from GMT of the region where the machine is used. NOTE The user authentication screen appears. Enter your login user name and password, and press [Login].
Before Using the Fax Machine > Setting Date and Time Set the time. System Menu/Counter. Date/Time - Time 10:10 1 Minute Hour : Second : Cancel : 2 < Back OK GB0612_00 4 Press [+] or [-] to set each of Hour, Minute, and Second.
Before Using the Fax Machine > PBX Setting (Europe only) PBX Setting (Europe only) When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting. NOTE Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine.
2 Registering Destinations This chapter explains the following topics: Registering Destinations in the Address Book ................................................................................................... 2-2 Adding a contact ...................................................................................................................................... 2-2 Adding a Group .......................................................................................................................
Registering Destinations > Registering Destinations in the Address Book Registering Destinations in the Address Book Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book. Adding a contact A maximum of 200 contact addresses can be registered.
Registering Destinations > Registering Destinations in the Address Book Enter the destination name. Add - Name 1 Sales department 1 ABC Input: 18 Limit: 32 A/a Del. q w e r t y u i o a s d f g h j k l @ z x c v b n m 2 Cancel < Back p . GB0057_11 4 Next > Up to 32 characters can be entered. For details on character entry, refer to Character Entry Method on page 11-2. 5 Enter the address number. Select the item that you want to change.
Registering Destinations > Registering Destinations in the Address Book Select transmission settings The transmission start speed, ECM, and encrypted transmission can be set. 1 Press [Detail Settings]. 10:10 FAX Sub Address Detail Settings Space Backspace Cancel GB0075_03 0123456789 Pause OK 2 Configure the transmission start speed.
Registering Destinations > Registering Destinations in the Address Book 5 Press [OK]. 10:10 FAX - Detail Settings TX Start Speed 33600bps ECM On 1/1 Encrypted Transmission 㪚㪸㫅㪺㪼㫃 㪦㪢 Set a sub address. 10:10 10:10 FAX FAX - Sub Address Sub Address 2 1 Sub Address Password ********** Space 1/1 Backspace Cancel GB0075_03 0123456789 Pause Detail Settings OK Cancel GB0169_01 8 GB0168_01 Off OK To use sub address communication, a sub address and password must be registered.
Registering Destinations > Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be added in the Address Book. Before adding a group in the Address Book, the contacts to be included in the group must be added first. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.
Registering Destinations > Registering Destinations in the Address Book 4 Enter the group name. Add - Name 1 ABC Input: 18 Limit: 32 A/a Del. Q W E R T Y U I O A S D F G H J K L _ Z X C V B N M 2 Cancel < Back P ~ GB0057_16 Support department Next > Up to 32 characters can be entered. For details on character entry, refer to Character Entry Method on page 11-2. Enter the address number. Select the item that you want to change.
Registering Destinations > Registering Destinations in the Address Book You can also press [Menu] to perform a more detailed search. 10:10 10:10 Address Book (All) Menu 001 Sales department 1 0123456 001 Sales department 1 abc Narrow Down Search (Name) 1/2 002 Support department 0234567 002 Support department BOX Cancel OK GB0396_00 Sort (Name) GB0428_01 Menu 1/2 Search(No.) Close Use [ ] or [ ] to scroll up and down.
Registering Destinations > Registering Destinations in the Address Book Editing and Deleting Address Book Entries Edit and delete the destinations (contacts) you added to the Address Book. Display the screen. Ready to send. 10:10 FAX Dest. : On Hook Chain 2 1 Check Direct Add Dest.
Registering Destinations > Registering Destinations in the Address Book 3 10:10 Address:Sales department 1 Name Sales department 1 FAX 1/2 E-mail Address Cancel < Back GB0786_00 SMB Save To delete a member (group) To delete a member from a group, select the destination you wish to delete and press [(Delete)] (the trash can icon).
Registering Destinations > Registering Destinations in the Address Book Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. 1 Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 2 Internet Address Book/One Touch 4/5 1 GB0054_03 User Login/Job Accounting Printer System Menu/Counter.
Registering Destinations > Adding a Destination on One Touch Key Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 100 destinations can be registered. To register a destination to a One Touch Key, it must first be registered in the Address Book. Register one or more destinations as needed before proceeding. 1 Display the screen. Use [ ] or [ ] to scroll up and down.
Registering Destinations > Adding a Destination on One Touch Key You can also press [Menu] to perform a more detailed search. Select the address. Address Book (All) 10:10 10:10 Menu 001 Sales department 1 0123456 002 Sales department 1 abc Narrow Down Search (Name) 1/2 004 Support department BOX Menu Cancel 1/2 Search(No.) Sort (Name) < Back Next > GB0396_00 Support department 0234567 GB0429_00 003 Close Use [ ] or [ ] to scroll up and down.
Registering Destinations > Adding a Destination on One Touch Key Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. 1 Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 2 Internet Address Book/One Touch 4/5 1 GB0754_03 User Login/Job Accounting Printer System Menu/Counter.
3 Methods For Entering the Destination This chapter explains the following topics: Entering the destination fax number with the numeric keys ............................................................................... 3-2 Choosing from the Address Book ...................................................................................................................... 3-4 Choosing by One Touch Key .........................................................................................................
Methods For Entering the Destination > Entering the destination fax number with the numeric keys Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. Display the fax number entry screen. Ready to send. 10:10 FAX Dest. : On Hook Chain Check Direct Add Dest.
Methods For Entering the Destination > Entering the destination fax number with the numeric keys Key Description On Hook Press [On Hook] to connect to the telephone line. When the FAX number has been entered, the machine starts dialing to the receiving system. After pressing this key, you can dial the number of the receiving system using the numeric keys. For details, refer to Manual Send on page 4-16. Sub Address To communicate using the sub address, press this key.
Methods For Entering the Destination > Choosing from the Address Book Choosing from the Address Book Select a destination registered in the Address Book. NOTE For more information about how to register destinations in the Address Book, refer to Registering Destinations in the Address Book on page 2-2. For details on the external address book, refer to Command Center RX User Guide. Display the screen. Ready to send. 10:10 FAX Dest. : Chain Check Direct Add Dest.
Methods For Entering the Destination > Choosing from the Address Book You can also press [Menu] to perform a more detailed search. 10:10 10:10 Menu Address Book (All) 123456 123456 002 789012 789012 Narrow Down Search (Name) 1/2 1/1 ABCDEF 567890 004 GHIJKL 111111 Menu Cancel Search(No.) Sort (Name) < Back GB0426_03 003 OK Close Narrow Down: Advanced search by type of registered destination (All, FAX or Group). Search (Name) and Search (No.
Methods For Entering the Destination > Choosing by One Touch Key Choosing by One Touch Key Select the destination using the One Touch Keys. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12. Display the screen. Ready to send. 10:10 FAX Dest. : On Hook Chain Check Direct Add Dest. Recall Address Book Ext Address Book One Touch Key Favorites Functions Select the destination.
Methods For Entering the Destination > Using the Speed Dial key Using the Speed Dial key You can designate a three-digit (001 to 100) One-touch key number (speed dial) to select the destination. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12. Display the screen. Ready to send. 10:10 FAX Dest. : On Hook Chain Check Direct Add Dest.
Methods For Entering the Destination > Broadcast Transmission Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards. NOTE When using a group for the destination, you can send originals to up to 100 destinations in one operation.
Methods For Entering the Destination > Broadcast Transmission Select the destination from the Address Book 1 Select the destination. Ready to send. 10:10 10:10 FAX Dest. : On Hook Chain 1 2 Check Direct Address Book (All) Add Dest.
Methods For Entering the Destination > Using redial Using redial Redial is a function allowing you to dial the last entered number once again. Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press [Recall], and you can call the receiving system you dialed on the destination list. Press [Recall]. Ready to send. 10:10 FAX Dest. : On Hook Chain Check Direct Add Dest.
Methods For Entering the Destination > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
Methods For Entering the Destination > Using chain dial Enter the fax number to be added to the chain number. Select fax number from the Address Book 10:10 Ready to send. Chain 10:10 2 Address Book 1 001 123456 123456 002 123456789 123456789 One Touch 003 123456 123456 Address Entry 004 123456789 1234567890 < Back 1/1 GB0676_00 Cancel 1/1 Next > Menu Cancel 3 < Back GB0426_02 Ext. Address Book OK Multiple destinations can be selected.
Methods For Entering the Destination > Using favorites Using favorites A destination, transmission time, and other transmission settings can be registered as a favorites. After a favorites has been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each setting when transmitting. For the procedure for registering a favorites, refer to the machine’s Operation Guide. 1 Display the screen. 2 Select a favorite.
Methods For Entering the Destination > Using favorites When using the program mode Select a favorite to call up registered settings.
4 Sending Faxes This chapter explains the following topics: Basic transmission procedure ............................................................................................................................ 4-2 Checking the Send Status ....................................................................................................................... 4-3 Priority Override Send ........................................................................................................................
Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. 1 Press the FAX key The base screen for fax appears. NOTE If the touch panel is turned off, press the Energy Saver key or the Power key and wait for the machine to warm up. 2 Place the originals Refer to the machine’s Operation Guide for placing originals. 3 Specifing destination Ready to send. Specify the transmission destination. 10:10 FAX Dest.
Sending Faxes > Basic transmission procedure Selecting the functions Ready to send. FAX On Hook 0123456789 Address Book Set functions such as the scanning density and fax resolution. 10:10 Dest. : Chain Check Direct Add Dest. 0123456789 Ext Address Book Press [Function Menu] to display all the functions. One Touch Key Favorites Functions GB0669_05 5 For details, refer to Fax transmission functions on page 4-7. 6 Send Start When scanning finishes, transmission starts.
Sending Faxes > Basic transmission procedure Priority Override Send A fax job waiting to be sent can be sent by priority override. 1 Press the Status/Job Cancel key. 2 Select the job to be sent by priority override. Status/Job Cancel. Send Job Status 10:10 Print Job Status 1 Send Job Status 2 1/4 Store Job Status GB0052-00 Scheduled Job Pause All Print Jobs Status/Job Cancel.
Sending Faxes > Basic transmission procedure Cancelling the Transmission The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here. Cancelling Memory Transmission (while originals are being scanned) 1 Press the Stop key.
Sending Faxes > Basic transmission procedure Cancelling Transmission (during communication) Follow this procedure to break the connection and stop transmission/reception. 1 Press the Status/Job Cancel key. 2 Disconnection of communication. Status/Job Cancel. FAX 10:10 Printer 1 Running FAX Waiting 10:10 Receiving... 3/4 OK Paper Status No Paper Pause All Print Jobs Use [ ] or [ 1/1 GB0052_02 Toner Status ] to scroll up and down. Menu Line Off End GB0191_00 Status/Job Cancel.
Sending Faxes > Fax transmission functions Fax transmission functions Functions frequently used for transmission are shown at the bottom of the transmission screen. To show other functions, press [Functions]. Use [T] or [S] to select the function. What do you want to do? Reference Page Specify the original size. Original Size X page 4-8 Specify the correct original orientation. Original Orientation X page 4-9 Send mixed size originals.
Sending Faxes > Original scan settings Original scan settings Original Size Specify the original size to be scanned. Auto Automatically detects size of the original. Metric Select from A3, A4, A4-R, A5, A5-R, A6-R, B4, B5, B5-R, B6, B6-R, 216×340, or Folio. Inch Select from Ledger, Letter, Letter-R, Legal, Statement, Statement-R, 11×15", or Oficio II. Others Select from 8K, 16K, 16K-R, Hagaki, Oufuku Hagaki, or Custom* Size Entry Enter the size. Inch models — Horizontal: 2 to 17" (in 0.
Sending Faxes > Original scan settings Size Entry Ready to send. Original Size Metric Y (50 - 297) mm mm Size Entry Cancel 2 GB0025_01 Others X (50 - 432) Inch 1 GB0029_01 Auto 10:10 Ready to send. Original Size - Size Entry 10:10 OK Cancel < Back 3 OK Press the text box and use [-]/[+] to enter a value. Original Orientation To scan the original in the correct orientation, specify which side of the original is the top.
Sending Faxes > Original scan settings 2-sided/Book Original Select the type and orientation of the binding based on the original. 1-sided Set when using a 1-sided sheet original. 2-sided* Set when using a 2-sided sheet original that will be bound on the left or right. Book Set when using a book original such as a magazine or book that is bound on the left. Other Settings 2-sided/ Book Original 1-sided Set when using a 1-sided sheet original.
Sending Faxes > Original scan settings Sending Size Select size of image to be sent. Display the screen. Ready to send. 10:10 FAX On Hook Chain Direct Recall 10:10 Ready to send. Functions Dest. : 2 Check Sending Size Same as Original Size FAX TX Resolution Add Dest. 200x100dpi Normal 2/4 Density Normal 0 Original Image Address Book Functions Ext Address Book One Touch Key Favorites Text+Photo Close Use [ For details, refer to the machine’s Operation Guide.
Sending Faxes > Original scan settings FAX TX Resolution Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times. Item Description 200 × 100 dpi Normal when sending originals with standard size characters Typical character size: 10.
Sending Faxes > Original scan settings Density Adjust the density automatically or manually. Display the screen. Ready to send. 10:10 FAX On Hook Chain Direct Recall Sending Size Check Same as Original Size FAX TX Resolution Add Dest. 200x100dpi Normal 2 2/4 Density Normal 0 Original Image Address Book Ext Address Book One Touch Key Favorites Functions Text+Photo Close Use [ Add/Edit Shortcut ] or [ GB0673_01 1 10:10 Ready to send. Functions Dest.
Sending Faxes > Original scan settings Zoom Reproduces the original size. Adjust the image to match the send size. 100% Reproduces the original size. Auto Adjust the image to match the send or store size. NOTE Sending Size (page 4-11) and Zoom are related to each other. 1 Display the screen. Ready to send. 10:10 FAX Dest. : On Hook Chain 2 Check Direct 10:10 Zoom 100% Continuous Scan Add Dest. Recall Ready to send.
Sending Faxes > FAX Direct Transmission FAX Direct Transmission Scans all originals into memory, then dials and sends. Scanning of the originals starts after the connection is made with the receiving system, allowing you to verify that each page of the fax has been properly sent. Setting for Direct transmission Description On Starts direct transmission. Dials the receiving system, and after the communication has started, originals are scanned. Off Starts memory transmission.
Sending Faxes > Manual Send Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system. NOTE Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals. 1 Press the FAX key. 2 Place the originals. 3 Press [On Hook]. Ready to send. 10:10 FAX Dest.
Sending Faxes > FAX Delayed Transmission FAX Delayed Transmission Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. The method for sending originals to one destination after setting the start time is explained here. IMPORTANT If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time. In this case, adjust the time. For details, refer to Setting Date and Time on page 1-10.
Sending Faxes > FAX Delayed Transmission Configure the function. Ready to send. FAX Delayed Transmission Off 1 10:10 2 On 10:10 Ready to send. FAX Delayed Transmission - Start Time (00 - 23) (00 - 59) Cancel OK Use [+]/[-] or the numeric keys to enter the transmission start time.
Sending Faxes > FAX Delayed Transmission Cancelling and Sending Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below. 1 Display the screen. Status/Job Cancel. Status 1 10:10 Print Job Status Send Job Status 1/4 Store Job Status 2 GB0052_00 Scheduled Job Pause All Print Jobs Canceling a job and immediate transmission. Canceling a job 1 Status/Job Cancel.
Sending Faxes > Standby Transmission Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission. NOTE Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.
Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set. NOTE When the total number of standby transmissions and delayed transmissions has already reached 35, you cannot use interrupt send. 1 Press the FAX key.
Sending Faxes > Job Finish Notice Job Finish Notice Send e-mail notice when a job is complete. Display the screen. Ready to send. Ready to send. Functions 10:10 FAX Dest. : On Hook Chain Direct Recall 10:10 Zoom Check 100% Continuous Scan Add Dest. Off 3/4 File Name Entry doc Address Book Functions Ext Address Book One Touch Key Favorites 2 Job Finish Notice Off Close Use [ For details, refer to the machine’s Operation Guide.
Sending Faxes > File Name Entry File Name Entry Add a file name. Additional information such as Job No. and Date and Time can also be set. Display the screen. Ready to send. Dest. : On Hook Chain Direct Recall 10:10 Zoom Check 100% Continuous Scan Add Dest. Off 2 3/4 File Name Entry doc Job Finish Notice Address Book Functions Ext Address Book One Touch Key Favorites Off Close Use [ For details, refer to the machine’s Operation Guide.
5 Receiving Faxes This chapter explains the following topics: Fax reception ..................................................................................................................................................... 5-2 Reception Method .................................................................................................................................... 5-2 Checking and Changing the Reception Method ...................................................................................
Receiving Faxes > Fax reception Fax reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes. Reception Method The methods for receiving faxes on the machine are shown below. Reception Method Item Description Reference Page FAX Automatic Reception Auto (Normal) Faxes are automatically received.
Receiving Faxes > Fax reception Checking and Changing the Reception Method 1 Display the screen. System Menu/Counter. System Menu 1 10:10 Send Document Box 3/5 2 FAX GB0054_02 Favorites/Application Use [ System Menu/Counter. FAX 10:10 ] to scroll up and down. System Menu/Counter.
Receiving Faxes > FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes. Flow of reception 1 Reception Starts When a fax has been sent to you, the machine rings the registered number of times, and then starts receiving the fax. After reception has started, the Processing indicator blinks.
Receiving Faxes > FAX Automatic Reception Memory Reception When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts. During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen. To print the received originals, supply paper or remove jammed paper.
Receiving Faxes > FAX Automatic Reception Canceling reception (Disconnection of communication) When you cancel receiving by disconnecting the telephone line during communication, use the following procedure. 1 Press the Status/Job Cancel key. 2 Disconnection of communication. Status/Job Cancel. Status Printer Status/Job Cancel. FAX 10:10 1 Running Receiving... Waiting 3/4 OK Paper Status No Paper Pause All Print Jobs Use [ ] or [ 1/1 GB0052_02 Toner Status ] to scroll up and down.
Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Reception on page 9-8. Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system.
Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page Print received faxes on both sides of the paper. Duplex Print Output X page 5-9 Receive a two-page fax on one page. 2 in 1 Print X page 5-9 Print received faxes together as a batch. Batch Print X page 5-9 Reduce received faxes that are larger than the paper.
Receiving Faxes > Fax reception settings Fax reception settings Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. On Print on both sides. Off Do not print on both sides. For more information about configuring settings, refer to Default fax settings on page 9-2.
Receiving Faxes > Fax reception settings Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types All Media Types, Plain, Vellum, Rough, Recycled, Bond, Color, Thick, High Quality, Custom 1-8 For more information about configuring settings, refer to Default fax settings on page 9-2. Setting the cassette for the print output of received faxes By specifying the media type, faxes can be received on the corresponding cassette.
Receiving Faxes > Fax reception settings 3 Selecting the paper type. Use [ System Menu/Counter. Cassette/MP Tray Settings - Cassette 1 Paper Size 10:10 1 2 Auto(Metric) Media Type ] or [ ] to scroll up and down. System Menu/Counter. Cassette1 - Media Type 10:10 Plain Vellum Plain 1/5 1/1 Recycled < Back 4 3 Cancel OK GB0221_00 GB0137_00 Preprinted Set the paper type. Configure paper settings for fax reception.
6 Using Convenient Fax Functions This chapter explains the following topics: Memory Forwarding ........................................................................................................................................... 6-2 Type of Forwarding Destination ............................................................................................................... 6-2 Setting Forwarding .........................................................................................................
Using Convenient Fax Functions > Memory Forwarding Memory Forwarding When you have received a fax, you can forward the received image to other fax machines or computers, or set printing. Type of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination. You can forward the document to other fax machines or Sub Address Boxes, or for e-mail transmission or folder (SMB or FTP) transmission.
Using Convenient Fax Functions > Memory Forwarding Registering Forwarding Destination Use the procedure below to register a forwarding destination. 1 Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 Send Document Box 2 3/5 FAX GB0054_02 1 Favorites/Application System Menu/Counter. FAX 3 10:10 Forward Settings GB0316_01 2/2 < Back Configure the function. System Menu/Counter. FAX - Forward Settings 10:10 System Menu/Counter.
Using Convenient Fax Functions > Memory Forwarding If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination, refer to the Operation Guide for the machine to enter the address. NOTE For details on character entry, refer to Character Entry Method on page 11-2. 3 Press [End]. System Menu/Counter.
Using Convenient Fax Functions > Memory Forwarding To delete System Menu/Counter. FAX - Forward Settings 10:10 3 System Menu/Counter. Forward Settings - Forward Destination 2 Forwarding Off Sales department 1 10:10 123456789 Forward Destination 1/3 1 File Format 1/1 TIFF GB0377_00 Off < Back Menu GB0392_01 File Separation End Select the destination and press [(Delete)] (the trash can icon). 3 Press [End]. System Menu/Counter.
Using Convenient Fax Functions > Memory Forwarding 2 Configure the function. System Menu/Counter. FAX - Forward Settings 10:10 2 E-mail Subject Add. Info. Off FTP Encrypted TX 10:10 All Day Preset Time Off 1 Print System Menu/Counter. Forward Settings - Schedule 2/3 1/1 Off GB0377_01 All Day < Back ] or [ ] to scroll up and down. System Menu/Counter. Schedule - Start Time 3 OK System Menu/Counter.
Using Convenient Fax Functions > Memory Forwarding 2 Configure the function. System Menu/Counter. FAX - Forward Settings System Menu/Counter. Forward Settings - File Format 10:10 2 Forwarding Off Forward Destination 1 10:10 PDF TIFF 1/1 1/3 File Format XPS TIFF GB0377_00 Off < Back Cancel GB0379_00 File Separation OK Select [PDF], [TIFF], or [XPS]. If PDF is selected, select [Off], [PDF/A-1a], or [PDF/A-1b].
Using Convenient Fax Functions > Memory Forwarding E-mail Subject Add. Info. Setting Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender. 1 Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 Send Document Box 2 3/5 FAX GB0054_02 1 Favorites/Application System Menu/Counter. FAX 3 10:10 Forward Settings GB0316_01 2/2 < Back Configure the function.
Using Convenient Fax Functions > Memory Forwarding FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data. NOTE To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to the Operation Guide for the machine. 1 Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 Send Document Box 2 3/5 FAX GB0054_02 1 Favorites/Application System Menu/Counter.
Using Convenient Fax Functions > Memory Forwarding Print Setting You can set whether the machine should print received originals when forwarding them. 1 Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 Send Document Box 2 3/5 FAX GB0054_02 1 Favorites/Application System Menu/Counter. FAX 3 10:10 Forward Settings GB0316_01 2/2 < Back 2 Configure the function. System Menu/Counter. FAX - Forward Settings 10:10 2 E-mail Subject Add. Info.
Using Convenient Fax Functions > Memory Forwarding Configure the function. 1 Enter the file name. System Menu/Counter. FAX - Forward Settings 10:10 Forward Settings - File Name 2 File Name doc 1 ] or [ A/a Del. q w e r t y u i o a s d f g h j k 3 @ z x c v b n m . p Cancel l GB0057_45 GB0377_02 3/3 < Back Use [ Input: 3 Limit: 64 doc ABC Next > ] to scroll up and down. NOTE For details on character entry, refer to Character Entry Method on page 11-2.
Using Convenient Fax Functions > Memory Forwarding Settings for Forwarding from Command Center RX (Forward Settings) You can use Command Center RX on a computer connected to the network to specify the forwarding settings on this machine. Refer to the machine’s Operation Guide for information on the network settings. Accessing Command Center RX 1 Display Command Center RX 1 Open the web browser. 2 In the Address or Location bar, enter the machine’s IP address as the URL, e.g. 192.168.48.21/.
Using Convenient Fax Functions > Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using sub address reception function, you can store received originals in a personal Sub Address Box. For the method for using a Sub Address Box, see the next section.
Using Convenient Fax Functions > Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges. Sub Address Boxes can also be registered in the system menu. Display the screen. Document Box. Box 2 10:10 Job Box Removable Memory 1/1 Sub Address Box Configure the function. 1 Enter a box name and sub address. Document Box.
Using Convenient Fax Functions > Sub Address Box Function 2 Set the owner Document Box. Document Box. Owner 10:10 Add - Confirmation 2 Box No. Auto Sub Address 1111 Owner User A Local User Network User 1 Cancel < Back 1/1 1/2 No Owner Save 3 Cancel GB0296_00 Box GB0374_00 Box Name 10:10 Next > Select the owner of the box. NOTE [Owner] will appear when user administration is turned on. 3 Select shared settings Document Box. 10:10 Document Box.
Using Convenient Fax Functions > Sub Address Box Function Up to 16 digits can be entered for the box password. Numbers from 0 to 9, alphabetical letters, spaces, "#", and "*" can be used. The password is required when printing the files from the box. NOTE If user accounting is turned on but an [Owner] is not set, or if user accounting is turned on and an [Owner] is set but [Permission] settings are not set, the box password will not appear. 5 Select the delete after printing setting Document Box.
Using Convenient Fax Functions > Sub Address Box Function Changing/Deleting Changing 1 Select the box Document Box. Sub Address Box 10:10 10:10 Menu Add Box 2 1/1 Edit 2/2 Delete Cancel Next > GB0662-01 Menu GB0656-01 OK Close 1 Use [ ] or [ ] to scroll up and down. Document Box. Edit 3 10:10 Box 1/1 Menu Cancel GB0829-00 OK Next > Press the box that you want to change and change the settings. 2 Change the box name. Document Box. 10:10 Box:Box Box Name Box Box No.
Using Convenient Fax Functions > Sub Address Box Function 4 Change the sub address. Document Box. Sub Address 10:10 Box:Box Box Name Box Box No. 01 2 1/2 1111 Owner User A Cancel 1111 1 < Back Space Backspace 3 GB0830_00 Sub Address 10:10 Save Cancel GB0295_00 Document Box. OK For details on character entry, refer to Character Entry Method on page 11-2. Deleting Document Box.
Using Convenient Fax Functions > Sub Address Box Function Selecting the Originals. Document Box. Sub Address Box 10:10 Document Box.
Using Convenient Fax Functions > Sub Address Box Function Selecting the Originals. Document Box. Sub Address Box 10:10 Box 1 1/1 Cancel Next > Document Box. Box:Box 10:10 Document Box. File: doc00006420100908144604 doc00006420100908144604 2 Menu Cancel < Back File Name doc00006420100908144604 Number of Pages 1 page Resolution 200x100dpi Normal Date and Time 10/10/2010 10:10 10:10 1/1 Print 1/1 End Press […] for the document whose details you want to check.
Using Convenient Fax Functions > Sub Address Box Function Deleting Originals after Printing from a Sub Address Box To automatically delete the originals printed form the Sub Address Box, use the following operation. 1 Display the screen. Document Box. Box 1 10:10 Job Box Removable Memory 1/1 2 Configure the function. Document Box. Sub Address Box 10:10 2 Box 1 Document Box. Box:Box 10:10 doc00006420100908144604 1/1 1/1 3 Menu Cancel Ready to print from Box.
Using Convenient Fax Functions > Sub Address Box Function 2 Deleting Document Box. Sub Address Box 10:10 2 Box 1 Document Box. Box:Box 10:10 3 doc00006420100908144604 1/1 1/1 Cancel Next > Menu Cancel < Back GB0657_00 Menu GB0656_01 OK Print 4 Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address Boxes are described.
Using Convenient Fax Functions > Sub Address Box Function Sub Address Transmission To specify a Sub Address Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance. Encrypted transmission cannot be used in sub address transmission. For the setting method when the machine receives originals, refer to Sub Address Box Function on page 6-13. Press the FAX key. 2 Place the originals.
Using Convenient Fax Functions > Sub Address Box Function Configure the function. 1 Display the screen. 10:10 Ready to send. FAX On Hook 1 Sub Address Detail Settings Space Backspace Pause Menu Next Dest. Cancel GB0703_00 1234567890 OK 2 Enter the sub address. 10:10 FAX - Sub Address Ready to send.
Using Convenient Fax Functions > Sub Address Box Function Send Start. 10:10 Ready to send. FAX On Hook Sub Address Detail Settings Space Backspace 2 1234567890 Pause 1 Menu Next Dest. Cancel OK GB0703_00 5 Check the destination and press the Start key. NOTE When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest.
Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances. This machine supports both polling transmission and polling reception.
Using Convenient Fax Functions > Polling Communication Configure the function. System Menu/Counter. Document Box - Polling Box 10:10 System Menu/Counter. Polling Box - Delete Transmitted File Delete Transmitted File 2 On 1 Off On Permit 1/1 1/1 GB0313_00 Overwrite Setting 10:10 < Back Cancel GB0314_00 2 OK Overwrite Setting To allow overwriting, set this option to [Permit]. Use the procedure below to overwrite the existing document if the same name is added to the new file.
Using Convenient Fax Functions > Polling Communication Using Polling Transmission 1 Press the Document Box key. 1 2 Place the originals. 3 Display the screen. Document Box. Box 10:10 Document Box. Polling Box 10:10 test Removable Memory 1/1 1/1 1 OK Menu Cancel Store File Select the functions Ready to store in Box.
Using Convenient Fax Functions > Polling Communication Functions Function Description Original Size Select the size of originals to be scanned. Be sure to select the original’s size when using custom size originals. Orig. Orientation To ensure that the originals are stored in the correct orientation, this indicates which end of the original is the top. To use the following functions, select the orientation of the originals.
Using Convenient Fax Functions > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
Using Convenient Fax Functions > Polling Communication Using Polling Reception NOTE When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below. 1 Press the FAX key. 2 Turn on polling reception. Use [ Ready to send. Dest. : On Hook Chain 10:10 FAX Delayed Transmission Check Direct ] to scroll up and down. Ready to send. Functions 10:10 FAX ] or [ Off FAX Direct Transmission Off Add Dest.
Using Convenient Fax Functions > Polling Communication Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equipped with the same type of sub address communication function. IMPORTANT Check the sub address set by the sender beforehand. 1 Press the FAX key.
Using Convenient Fax Functions > Polling Communication Printing from a Polling Box Use this procedure to print an original stored in a Polling box. 1 Display the screen. Document Box. Box 1 10:10 Job Box Removable Memory 1/1 2 2 Polling Box GB0051_00 Sub Address Box Select the original. Document Box. Polling Box 10:10 10:10 Menu 1 doc00006520100908150414 Store File 3 doc00006620100908151210 Print 1/1 1/2 Delete 2 Store File Close Print Ready to print from Box.
Using Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. 1 Display the screen. Document Box. Box 1 10:10 Job Box Removable Memory 1/1 2 Select the original. Document Box.
Using Convenient Fax Functions > Polling Communication Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. NOTE If Delete Transmitted File is set to [On], originals are automatically deleted following polling transmitted. (Refer to page 6-26.) 1 Display the screen. Document Box. Box 1 10:10 Job Box Removable Memory 1/1 To delete Document Box.
Using Convenient Fax Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals. The originals received are reverted to the originals as they were before transmission (decrypted) by the receiving system, and printed.
Using Convenient Fax Functions > Encryption For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily. NOTE Up to 20 encryption keys can be registered. 1 Display the screen. Use [ 1 ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 Send Document Box 3/5 2 FAX GB0054_02 Favorites/Application System Menu/Counter. FAX 10:10 System Menu/Counter.
Using Convenient Fax Functions > Encryption Changing and Deleting Registration Contents of Encryption Key 1 Display the screen. Use [ 1 ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 Send Document Box 3/5 2 FAX GB0054_02 Favorites/Application System Menu/Counter. FAX 10:10 4 TX/RX Common 10:10 Encryption Key Registration FAX Remote Diagnostics 3 Transmission System Menu/Counter.
Using Convenient Fax Functions > Encryption 3 Finish changing/deleting. System Menu/Counter. TX/RX Common - Encryption Key Registration 10:10 Key01 Key02 1/5 Key03 Menu GB0318_00 Key04 End Press [End]. Using the Encrypted Transmission When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys. NOTE Encrypted transmission can be also used in broadcast transmission.
Using Convenient Fax Functions > Encryption Turn on encrypted transmission. 1 Display the screen. FAX - Detail Settings Sub Address 1 TX Start Speed Detail Settings 33600bps ECM 1234567890 Space Menu 2 Backspace Next Dest. Cancel On 1/1 Encrypted Transmission Off GB0703_00 Pause OK 㪚㪸㫅㪺㪼㫃 GB0168_00 On Hook 10:10 10:10 Ready to send. FAX 㪦㪢 2 Select [On] for encryption.
Using Convenient Fax Functions > Encryption 4 Select the encryption box. 10:10 10:10 Encrypted Transmission - Encryption Box Detail Settings - Encrypted Transmission Encryption Off On 2 Encryption Key No. Encryption Key: 01 1/1 On 1/1 Cancel OK Cancel GB0177_00 Off GB0174_01 1 Encryption Box OK 10:10 10:10 Detail Settings - Encrypted Transmission Encrypted Transmission - Encryption Box No. Encryption On 4 Encryption Key No.
Using Convenient Fax Functions > Encryption Setting the Encrypted Reception To conduct encryption communication operating the receiving system, follow the steps below. 1 Register the encryption key ahead of time. Register the encryption key that you decided upon with the sender. For the procedure for registering an encryption key, refer to Registering an Encryption Key on page 6-36. 2 Display the screen. Use [ 1 ] or [ ] to scroll up and down. System Menu/Counter.
Using Convenient Fax Functions > Network FAX Network FAX The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. • An Address Book (in the machine/PC) can be used to specify a desired destination. • Addition of a cover page. • Transmission and printing can be done simultaneously.
Using Convenient Fax Functions > Network FAX Setup The following preparation is needed before using Network FAX. Flow of Setup Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide. Machine Registration Using the memory transmission function, select the recipient PC or file format. NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e-mail attachment.
Using Convenient Fax Functions > Network FAX Installing the Network Fax Driver The procedure for installing the Network Fax Driver is explained below. (The screens in Windows 7 are shown.) NOTE Plug and Play is disabled on this device when in Sleep. Wake the device from Low Power Mode or Sleep before continuing. Installation on Windows must be done by a user logged on with administrator privileges. If the Welcome to the Found New Hardware Wizard dialog box displays, select Cancel.
Using Convenient Fax Functions > Network FAX 4 Select FAX Driver. 1 Remove the checkmark. 2 3 Remove the [KX DRIVER] checkmark, select the [FAX Driver] checkbox, and click [Next >]. NOTE If the machine is not turned on, it will not be found. If the machine is not found, make sure the machine and your computer are connected via the network, make sure the machine is turned on, and click [Refresh]. If the Windows security window appears, click [Install this driver software anyway].
Using Convenient Fax Functions > Network FAX Basic Transmission 1 Create the document to be sent. 1 Use an application on your computer to create the document to be sent. 2 Set the original size and orientation. 3 Select [Print] from the File menu. The Print dialog box for the application that you are using will appear. 2 Select settings in the Print dialog box. 1 Select the product name of the machine (Kyocera XXX XXX NW-FAX) to be used in the printer name list.
Using Convenient Fax Functions > Network FAX 3 Select settings on the FAX Setting tab. 1 Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. 1 2 For detailed information on the settings on the tab, refer to Configuring the Driver Default Settings on page 6-50. 2 You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings dialog box will appear. 4 Select settings in the Transmit Settings dialog box.
Using Convenient Fax Functions > Network FAX 6 Set the destination. 1 Use the keyboard to enter the destination fax number in the [Address Setting] tab. 2 Click [Add to Destination List]. The destination information will appear in the address list. To send to multiple destinations, repeat this operation. 3 To use the Address Book, click [Select from Address Book] and select the destination. 7 Send Click [Send]. Transmission will begin.
Using Convenient Fax Functions > Network FAX Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. 1 Display the screen. 1 From the start button, click [Control Panel], [Hardware and Sound], and [Devices and Printers]. 2 Right-click the product name of the machine you are using and select [Printing preferences] from the drop-down menu. The Printing Preferences screen will open. 2 Select settings.
Using Convenient Fax Functions > Network FAX Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: 1 Click the Start button on the taskbar, click Control Panel, and then click View devices and printers.
Using Convenient Fax Functions > Network FAX (2) Cover Page Tab Item Attach Cover Page checkbox Description Check the checkbox when you want to add a cover page to your transmission. (3) Authentication Tab Item Description User Login checkbox If the fax machine is set to User Login, select either Use Specific Login User Name or Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password.
Using Convenient Fax Functions > Network FAX (4) Sender Information Tab Enter your own information into fields explained below to send a cover page with your faxes. Item Description Company A maximum of 64 characters can be entered. Department A maximum of 64 characters can be entered. Name A maximum of 32 characters can be entered. Telephone Number A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.
Using Convenient Fax Functions > Network FAX Changing Transmit Settings Transmit Settings can be changed at the time of transmission. (1) Selecting a Destination from the Address Book NOTE There are three types of Address Books from which you can select the party to transmit to. They are the fax machine's Address Book, Windows Address Book, and the Address Book for the Network FAX data file (.fdt). When using the fax machine's Address Book, the party must be registered in the fax machine's Address Book.
Using Convenient Fax Functions > Network FAX 3 Select the Destination. The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select a group of destinations, select Group from the filter's drop-down menu. Select the desired destination and click on the Add> button. The selected destination will be added to the Destination List (right side). • • NOTE The list can be sorted. Click on the list item by which you want to sort the list (No.
Using Convenient Fax Functions > Network FAX (2) Subaddress-Based Communication NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. 1 Open the Option Settings dialog box. 2 Enter the sub-address and password as it is registered in the destination fax. Click on the Option Settings button in the Address Setting tab of the Transmit Settings dialog box.
Using Convenient Fax Functions > Network FAX (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for Attach Cover Page in the Cover Page tab. (4) Optional Settings The settings that were selected in (1) Sending Options Tab on page 6-51 can be changed by clicking the Options tab.
Using Convenient Fax Functions > Network FAX Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below. Sample of English template 01 1 2 3 4 5 6 7 9 8 10 No.
Using Convenient Fax Functions > Network FAX Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. 1 Open the Transmit Settings dialog box. Perform Steps 1 to 7 of the Basic Transmission method given on page 6-47 to display the Transmit Settings dialog box. When selecting the destination from an Address Book, refer to (1) Selecting a Destination from the Address Book on page 6-54, select the destination, and go to Step 5.
Using Convenient Fax Functions > Network FAX 4 Add the destination to the destination list. 1 Add this information to the Destination List by clicking on the Add to Destination List button. 2 To change the recipient information of a destination that has been added to the Destination List, select the destination to be changed and click on the Edit button. Change the recipient information and click on the OK button. Item Description FAX Number The fax number cannot be changed.
Using Convenient Fax Functions > Network FAX 5 Attach a Cover Page. 6 Select the Cover Page to be attached. Click on the Cover Page tab and place a check in the Attach Cover Page checkbox. Select a Cover Page template from the Cover Page Templates list. NOTE If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted. Refer to Cover Page Registration (Default Settings) on page 6-63.
Using Convenient Fax Functions > Network FAX 8 Edit the Message. 1 Click on the Edit Message button. 2 Enter the message to be added to the Cover Page and click on the OK button. Item Message 9 Description A maximum of 1,000 characters can be entered. Transmit. Click on the Send button to begin the transmission.
Using Convenient Fax Functions > Network FAX Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows. 1 Open the Default Settings dialog box. 2 Attach a Cover Page. 3 Select the Cover Page to be attached.
Using Convenient Fax Functions > Network FAX 4 Check the contents of the Cover Page. 1 Click on the Preview button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the W or X button. The template display magnification can also be changed within the range of 25 to 250% from the drop-down menu. 2 Click on the Close button. 5 Edit the Message. 1 Click on the Edit Message button.
Using Convenient Fax Functions > Network FAX Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to (4) Sender Information Tab on page 6-53. Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template. 1 Open the Default Settings dialog box. 2 Edit the Cover Page templates.
Using Convenient Fax Functions > Network FAX 2 Enter the characters. From the Menu bar, click on Insert and then Textbox and then position the textbox and enter the characters. 3 Position the field box. From the Menu bar's Insert menu, select the field box to be positioned. IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of the characters could be cut off.
Using Convenient Fax Functions > Network FAX Menu Item Sender Comment Template Display Inserted Information Company Sender - Company Sender information company name Department Sender - Department Sender information department name Name Sender - Name Sender information sender name FAX Number Sender - FAX Number Sender information FAX number Telephone Number Sender - Telephone Number Sender information telephone number Comment Message entered in the Cover Page tab 4 Position the figures,
Using Convenient Fax Functions > Network FAX Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar. 1 Double-click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed.
7 Using a Connected Telephone This chapter explains the following topics: FAX/TEL Auto Switch Reception ....................................................................................................................... 7-2 FAX/Answering Machine Auto Switch Reception ............................................................................................... 7-4 DRD Reception (Available for inch versions only) .........................................................................................
Using a Connected Telephone > FAX/TEL Auto Switch Reception FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
Using a Connected Telephone > FAX/TEL Auto Switch Reception 1 The telephone rings. The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring. NOTE You can change the number of times the ringing tone rings. (Refer to Reception on page 9-7.) 2 Answer the call. When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond.
Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine. Therefore, when the user is absent, the other party can leave a message on the answering machine.
Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception 1 The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception. (Refer to Manual Reception on page 7-9.) 2 The answering machine responds.
Using a Connected Telephone > DRD Reception (Available for inch versions only) DRD Reception (Available for inch versions only) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
Using a Connected Telephone > DRD Reception (Available for inch versions only) 2 Answer the call. The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops, fax reception will start automatically.
Using a Connected Telephone > Manual Send Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. 1 Place the originals. 2 Dial the destination. 3 Check if the telephone line has connected to the fax of the receiving system. Lift the handset, and dial the number of the receiving system. If the destination is a fax machine, you will hear a long high beep sound.
Using a Connected Telephone > Manual Reception Manual Reception Use this method when you want to receive originals after talking to the person at the sending system. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Reception on page 9-8. 1 The telephone rings. 2 Lift the handset.
Using a Connected Telephone > Remote Switch Function Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine.
8 Checking Transmission Results and Registration Status This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status ....................................................... 8-2 Checking FAX Job History ................................................................................................................................. 8-3 Displaying Job Log Screen .............................................................................................
Checking Transmission Results and Registration Status > Various Tools for Checking Transmission Results and Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools.
Checking Transmission Results and Registration Status > Checking FAX Job History Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 100 each of send and receipt results are displayed regardless of the account ID. For details of the job history check, refer to the machine’s Operation Guide. Displaying Job Log Screen 1 Display the screen. 1 Status/Job Cancel.
Checking Transmission Results and Registration Status > Printing Administrative Reports Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report. 1 Display the screen. 1 System Menu/Counter.
Checking Transmission Results and Registration Status > Printing Administrative Reports With transmitted image Without transmitted Send Result Report Send Result Report Completed Completed Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. 1 Display the screen. 1 Use [ ] or [ ] to scroll up and down. System Menu/Counter. System Menu System Menu/Counter.
Checking Transmission Results and Registration Status > Printing Administrative Reports FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. (Refer to Reporting FAX Receipt Result by E-mail on page 8-10.) 1 Display the screen. 1 Use [ ] or [ ] to scroll up and down. System Menu/Counter. System Menu System Menu/Counter.
Checking Transmission Results and Registration Status > Activity Report Activity Report Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes sent or received. Printing Activity Reports The latest 50 sent or received fax data are printed as a report. 1 Display the screen. 1 Use [ ] or [ ] to scroll up and down.
Checking Transmission Results and Registration Status > Activity Report Press [Outgoing FAX Report] to print the sent fax report, and press [Incoming FAX Report] to print the received fax report. FAX TX Report FAX RX Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received. 1 Display the screen. System Menu/Counter. System Menu 10:10 Quick Setup Wizard Language 2 1 1/5 Report System Menu/Counter.
Checking Transmission Results and Registration Status > Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. 1 Display the screen. System Menu/Counter. System Menu 10:10 Quick Setup Wizard Language 2 1/5 Report GB0054_00 1 Counter System Menu/Counter.
Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error and Forward Only]. For details, refer to FAX RX Result Reports on page 8-6. Fax receipt results are reported by e-mail according to the settings of FAX RX Result Report.
Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail Select the destination. Select from the address book System Menu/Counter. RX Result Report - RX Result Report Type 10:10 System Menu/Counter. RX Result Report Type - E-mail 10:10 2 Print Report E-mail 1/1 1/1 System Menu/Counter. Add Menu 10:10 3 4 1/1 10:10 AAA aaa@abc.com BBB bbb@abc.com CCC ccc@abc.com DDD GB0583_00 Next > OK 1/1 Address Entry Cancel < Back System Menu/Counter.
Checking Transmission Results and Registration Status > Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the Start key. For details, refer to Dest. Check before Send in the machine’s Operation Guide. Follow the steps below to confirm the destinations. 1 Check all destinations. Check the destinations and press [Check].
Checking Transmission Results and Registration Status > Confirmation Screen of Destinations 3 Press [Check]. Check the destinations and press [Check]. Destinations Check 123 123 3333 3333 44444 44444 10:10 99999 99999 Menu Cancel Check GB0803_00 1/2 When you have finished checking all destinations, press [Check]. 4 Press the Start key. Start sending.
9 Fax Settings This chapter explains the following topics: Default fax settings ............................................................................................................................................ 9-2 Operation method .................................................................................................................................... System Menu Settings ..................................................................................................................
Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Operation method The system menu is operated as follows: 1 Display the screen. NOTE If user login administration is enabled, you can only change the settings by logging in with administrator privileges. Refer to Adding a User in the machine's Operation Guide for the default login user name and password. 10:10 Enter login user name and password.
Fax Settings > Default fax settings System Menu Settings Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the Operation Guide for the machine. Item Description Reference Page Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. 9-4 Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 3 and multi purpose tray.
Fax Settings > Default fax settings Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Report Print Item Status Page Description A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Refer to Status Page on page 8-9.
Fax Settings > Default fax settings Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 3. Cassette1 (to 3) Item Paper Size Description Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 and 3). IMPORTANT: Specify the paper size as follows for the cassette that you want to use for fax reception. Inch models: Press [Auto] and then [Inch]. Metric models: Press [Auto] and then [Metric].
Fax Settings > Default fax settings Paper Output Item Paper Output Description Select output tray respectively for copy jobs, print jobs from Job Box, computers, and FAX RX data. Value: Inner Tray, Finisher Tray, Job Separator Tray NOTE: If the optional document finisher has been installed, [Inner Tray] will change to [Finisher Tray]. FAX Settings related to the fax function can be configured.
Fax Settings > Default fax settings Item Description Dialing Mode(Inch version only) Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax. Value: Tone(DTMF), Pulse(10PPS) This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup) on page 1-7. Retry Times The number of retry times can be changed automatically.
Fax Settings > Default fax settings Item Description 2 in 1 Print When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. Value: On, Off For details, refer to 2 in 1 Print on page 5-9. Batch Print When a multi-page fax is received, the pages are printed in a batch after all pages are received. If [Off] is set, each page is printed as it is received.
Fax Settings > Default fax settings Forward Settings When you have received a fax, you can forward the received image to other faxes and computers or specify a number of copies. For details, refer to Memory Forwarding on page 6-2. Adjustment/Maintenance Adjust printing quality and conduct machine maintenance.
Fax Settings > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.
Fax Settings > Transmission Restriction Prerequisites Reception Rejection * Reception Rejection Requirements • Register Reject FAX numbers.* (Refer to Registering Reject FAX No. on page 9-14.) • Reception restriction settings are specified in [Reject List] in Reception Restrictions. (Refer to Setting Reception Restriction on page 9-20.) • The sender’s Local FAX Number is not registered. • The sender’s Local Fax Number matches a Reject FAX No. registered on the machine.
Fax Settings > Transmission Restriction 2 Add a permit fax number. System Menu/Counter. FAX - TX/RX Restriction 10:10 System Menu/Counter. TX/RX Restriction - Permit No. List TX Restriction RX Restriction 2 6764 Off 1 10:10 Off 1/2 1/1 Permit No. List < Back Menu End System Menu/Counter. Add - FAX Number 3 GB0348_00 GB0345_00 Permit ID List 10:10 676483 Pause Space Backspace Cancel GB0351_00 4 OK Use the numeric keys to enter Permit FAX No, and press [OK].
Fax Settings > Transmission Restriction Change/Delete. Changing System Menu/Counter. FAX - TX/RX Restriction 10:10 System Menu/Counter. TX/RX Restriction - Permit No. List TX Restriction RX Restriction 1 10:10 6764 Off 2 Off 1/2 Permit No. List 1/1 < Back Menu GB0348_00 GB0345_00 Permit ID List End System Menu/Counter. 10:10 TEL Number:001 3 6764831 Pause Space Backspace Cancel GB0349_00 4 OK 5 Press […] for Permit FAX No. you want to change, and enter the new number.
Fax Settings > Transmission Restriction Registering Reject FAX No. NOTE Up to 25 Reject FAX numbers can be registered. 1 Display the screen. Use [ 1 ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 Send Document Box 3/5 GB0054_02 2 FAX Favorites/Application System Menu/Counter. FAX 10:10 TX/RX Common Transmission 1/2 Reception TX/RX Restriction GB0316_00 3 < Back Add a Reject FAX No. System Menu/Counter. FAX - TX/RX Restriction 10:10 System Menu/Counter.
Fax Settings > Transmission Restriction Changing and Deleting Reject FAX No. 1 Display the screen. Use [ 1 ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 Send Document Box 3/5 GB0054_02 2 FAX Favorites/Application System Menu/Counter. FAX 10:10 TX/RX Common Transmission 1/2 Reception TX/RX Restriction GB0316_00 3 < Back Change/Delete. Changing System Menu/Counter. FAX - TX/RX Restriction 10:10 System Menu/Counter. TX/RX Restriction - Reject No. List Reject No.
Fax Settings > Transmission Restriction Deleting System Menu/Counter. FAX - TX/RX Restriction 10:10 2 Reject No. List 1 ] or [ 3 Reject 2/2 1/1 Menu GB0356_80 < Back Use [ 10:10 6543 GB0345_01 Unknown Number Reception System Menu/Counter. TX/RX Restriction - Reject No. List End ] to scroll up and down. 4 Select Reject FAX No. you want to delete, and press [(Delete)] (the trash can icon). Registering Permit ID No. NOTE Up to 10 Permit ID numbers can be registered. Display the screen.
Fax Settings > Transmission Restriction 2 Add a Permit ID No. System Menu/Counter. FAX - TX/RX Restriction 10:10 System Menu/Counter. TX/RX Restriction - Permit ID List TX Restriction 10:10 2 1111 Off RX Restriction Off Permit No. List 1 1/2 1/1 < Back Menu GB0352_00 GB0345_00 Permit ID List End 10:10 System Menu/Counter. Add - FAX ID (0000 - 9999) 3 Cancel GB0355_00 4 OK Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999), and press [OK].
Fax Settings > Transmission Restriction Change/Delete. Changing System Menu/Counter. FAX - TX/RX Restriction 10:10 System Menu/Counter. TX/RX Restriction - Permit ID List TX Restriction 10:10 1111 Off 2 RX Restriction Off Permit No. List 1 1/2 1/1 < Back Menu GB0352_00 GB0345_00 Permit ID List End System Menu/Counter. ID:111 10:10 (0000 - 9999) 3 Cancel GB0353_00 4 OK 5 Press […] for Permit ID No. you want to change, and enter the new number.
Fax Settings > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. 1 Display the screen. Use [ 1 ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 Send Document Box 3/5 GB0054_02 2 FAX Favorites/Application System Menu/Counter.
Fax Settings > Transmission Restriction Setting Reception Restriction Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No. and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected.
Fax Settings > Transmission Restriction Unknown Number Reception Select whether to receive the fax of that the number is unknown when [Reject List] is set for Reception Restriction. To change the reception restriction for the unknown fax number, follow the steps below. 1 Display the screen. Use [ 1 ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 Send Document Box 3/5 FAX GB0054_02 2 Favorites/Application System Menu/Counter.
Fax Settings > Unusable Time Unusable Time This feature sets a time period during which the machine will not print received faxes. IMPORTANT When Unusable Time is set, in addition to fax printing, all other printing operations are prohibited during the unusable time period, including printing of copy jobs and printer jobs, and printing from USB memory.
Fax Settings > Unusable Time Configure the function. Set the unusable time System Menu/Counter. Date/Timer - Unusable Time 10:10 System Menu/Counter. Unusable Time - Settings 2 Off 10:10 Unusable Time 00:00 - 00:00 Unlock code On 0000 1/1 Cancel 10:10 (00 - 23) 5 (00 - 59) Next > 10:10 (00 - 23) (00 - 59) : 6 GB0626_00 4 OK System Menu/Counter. Settings - Unusable Time (End Time) : Cancel < Back Cancel < Back GB0627_00 OK System Menu/Counter.
Fax Settings > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID.
Fax Settings > Account Management • Broadcast transmission • Sub address transmission • Output from Sub address Box • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling transmission • Network FAX transmission When job accounting has been enabled, batch transmission function works only for communication to be performed for the same Account ID. The communication to be performed with a different Account ID is not conducted as a batch transmission.
Fax Settings > Account Management Log in. Enter login user name and password. 10:10 Login User Name Keyboard 2500 Login Password Menu GB0723_01 Keyboard **** Login NOTE If Network Authentication is selected as the user authentication method, either Local or Network can be selected as the authentication destination. Simple Login Select the user to login.
Fax Settings > Account Management Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login 1 Enter the account ID. Enter the account ID. 10:10 Check Counter GB0725_00 Enter the account ID. Login If this screen is displayed during operations, enter the account ID. NOTE If you entered a wrong character, press the Clear key and enter the account ID again.
10 Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation .............................................................................................. 10-2 Responding to an Attention Indicator Flashes ................................................................................................. 10-2 Precautions When Turning Power OFF ...........................................................................................................
Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The Processing and Memory indicators show the fax transmission status. • The processing indicator blinks during fax transmission and reception. • The Memory indicator blinks when source data is being stored in memory for memory transmission. • The Memory indicator is lit when there is source data stored in the memory for delayed transmission.
Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To receive faxes with the power turned off, press the Power key on the operation panel. You cannot automatically receive a fax when the main power switch is turned off. Before turning off the main power switch, press the Power key on the operation panel. Make sure that the Processing indicator and the Memory indicator are off before turning off the main power switch. Check that the indicators are off.
Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to Error Code List on page 10-6 for a description. To print the sent/ receipt result report, refer to Send Result Reports on page 8-4 and FAX RX Result Reports on page 8-6.
Troubleshooting > Messages Message Checkpoint Corrective Action Reference Page Restricted by Job Accounting. Cannot print. ― Fax transmission is prohibited by Job Accounting. No further operation is possible. Press [End]. The job is canceled. Check the setting for Job Accounting. Refer to the machine’s Operation Guide. Scheduled sending jobs exceeded. ― The number of jobs has exceeded the limit set for delayed transmission. Press [End]. The job is canceled.
Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy Failed to establish connection with the recipient despite auto redialing the preset number of times. Send again. CANCELED Transmission was canceled due to an action to cancel transmission.
Troubleshooting > Error Code List Error Code U01600 Possible Cause/Action Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again. NOTE If the communication error occurs frequently, change the default setting of RX Start Speed in System Menu. U01700 - U01720 Communication error occurred during high-speed transmission. Send again. If you still have trouble, reduce TX Start Speed and send again.
Troubleshooting > Error Code List Error Code Possible Cause/Action U04100 Recipient machine is not equipped with a sub address box function, or the sub address does not match. U04200 Encrypted transmission was canceled because the specified box is not registered. U04300 Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function. U04400 Encrypted transmission was canceled because the encryption key does not match.
Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Symptom Cannot send document. Checkpoint Corrective Action Reference Page Is the modular cord connected correctly? Connect the modular cord correctly. ― Is Send error displayed? Remedy the cause of error and send again. 10-6 Is TX (transmission) restriction activated? Cancel the TX restriction.
Troubleshooting > Troubleshooting Symptom Checkpoint Corrective Action Reference Page Cannot output from a Sub Address Box. Is the box password been set? Enter the correct box password. 6-13 Cannot use polling reception. Is polling transmission being used correctly on the sending machine? Check with the recipient. ― Cannot use sub address bulletin board communication.
11 Appendix This chapter explains the following topics: Character Entry Method .................................................................................................................................... 11-2 Specifications .................................................................................................................................................... 11-5 Menu Map ...................................................................................................................
Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout. For information on how to change layouts, refer to the machine’s Operation Guide. QWERTY layout is used here as an example. You may use another layout following the same steps.
Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name Input: 2 Limit: 32 AB ABC A/a Del. Q W E R T Y U I O A S D F G H J K L _ Z X C V B N M Cancel P ~ < Back Next > GB0057_E02 Number/Symbol Entry Screen Add - Name Input: 3 Limit: 32 123 Symbol Del. 䯹 1 2 3 4 5 6 7 8 9 0 ! " # $ % & ' ( ) * + , - . 13 / Cancel < Back Next > GB0057_E03 No.
Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘List A-1’ for an example. Enter 'List', (space). Add - Name 1, 3 L ABC Input: 1 Limit: 32 8 List A/a 5 a w e r 6 t y 4 u i o s d f g h j k l @ z x c v b n m Del. Q W E R T Y U I 2 O A S D F G H J K L _ Z X C V B N M ~ Cancel < Back ABC P Next > Input: 5 Limit: 32 q A/a Cancel Del. 7p .
Appendix > Specifications Specifications NOTE Specifications are subject to change without notice. FAX function Item Description Type Optional FAX kit Compatibility G3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ 9600/7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction ECM Original Size Max. width: 11"/297 mm, Max.
Appendix > Specifications Network FAX functions Item * Description Hardware IBM PC-AT compatible computer Interface 10BASE-T or 100BASE-TX Operating system Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008 and Windows 7 Transmission Resolution Ultra fine (400 × 400dpi), Fine (200 × 200dpi), Normal (100 × 200dpi) Document Size Ledger(11 × 17"), Letter, Legal, Statement, A3, B4, A4, A5, Folio, B5(JIS) FAX Delayed Transmit Based on settings in the Network FAX Driver (setting is
Appendix > Menu Map Menu Map One Touch Key (page 3-6) Address Book (page 3-4) Ext. Address Book (refer to Command Center RX User Guide) Add Dest.
Appendix > Menu Map FAX Menu Manual RX (page 5-7) Outgoing FAX Log (page 8-7) Incoming FAX Log (page 8-7) Outgoing FAX Report (page 8-7) Incoming FAX Report (page 8-7) Toner Status (refer to the machine’s Operation Guide) Paper Status (refer to the machine’s Operation Guide) Removable Memory (refer to the machine’s Operation Guide) USB Keyboard (refer to the machine’s Operation Guide) Staple (refer to the machine’s Operation Guide) Quick Setup Wizard FAX Setup (page 1-7) Energy Saver Setup (refer to t
Appendix > Menu Map Report (page 9-4) Report Print (page 9-4) Status Page (page 8-9) Font List (refer to the machine’s Operation Guide) Network Status (refer to the machine’s Operation Guide) Service Status (refer to the machine’s Operation Guide) Accounting Report (refer to the machine’s Operation Guide) Sub Address Box List (page 6-22) FAX List (Index) (page 2-11) FAX List (No.
Appendix > Menu Map Copy (refer to the machine’s Operation Guide) Send (refer to the machine’s Operation Guide) Document Box Sub Address Box (page 6-13) Job Box (refer to the machine’s Operation Guide) Polling Box (page 6-26) FAX (page 9-6) TX/RX Common (page 9-6) Transmission (page 9-6) Encryption Key Registration (page 6-36) FAX Remote Diagnosis (page 9-6) Local FAX Name (page 9-6) Local FAX ID (page 9-6) Local FAX Number (page 9-6) TTI (page 9-6) Dialing Mode(Inch version only) (page 9-6) Retry Time
Appendix > Menu Map Printer (refer to the machine’s Operation Guide) System (refer to the machine’s Operation Guide) Date/Timer Date/Time (page 1-10) Date Format (refer to the machine’s Operation Guide) Time Zone (page 1-10) Auto Panel Reset (refer to the machine’s Operation Guide) Panel Reset Timer (refer to the machine’s Operation Guide) Low Power Timer (refer to the machine’s Operation Guide) Auto Sleep (refer to the machine’s Operation Guide) Sleep Level (refer to the machine’s Operation Guide) Sleep
Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority.
Appendix > Received FAX Sizes and Paper Priority (Inch Model) NOTE The abbreviations denote the following paper sizes. ST: Statement STR: Statement-R LT: Letter LTR: Letter-R LG: Legal LD: Ledger When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 5-10.) If [All Media Types] is selected, a paper type cannot be specified for fax printouts.
Appendix > Received FAX Sizes and Paper Priority (Inch Model) Reduced RX Sizes Priority Received FAX Size 1 ST LT-R LT LG LD ST-R LT-R LT LG LD * 2 * 3 LT-R * LG 4 *,** LT LT-R Paper Size * LT-R * LG LT-R ** LT LG * LT ** LT LD 5 ** LD LD *,** ST-R LD LG * ST-R ST-R * Paper orientation is different from the received document. The image is printed after being rotated 90°automatically. : indicates print output on two sheets.
Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority.
Appendix > Received FAX Sizes and Paper Priority (Metric Model) * Paper orientation is different from the received document. The image is printed after being rotated 90°automatically. ** Folio size original is reduced to match A4 size paper. : indicates print output on two sheets. NOTE The abbreviations denote the following paper sizes. FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 5-10.
Appendix > Received FAX Sizes and Paper Priority (Metric Model) Reduced RX Sizes Priority Received FAX Size A5 B5 A4-R A4 FL B4 A3 A5-R B5 A4-R A4 FL B4 A3 1 * 2 * A4-R * * A4 B5-R 3 ** A4-R * FL B4 FL ** A4-R *,** ** A4 FL 4 * Paper Size A3 ** A4-R *,** A4 5 A4 A3 * B5 6 * * B4 ** FL 7 ** *,** A3 8 ** B4 ** *,** B5 A3 FL B5-R FL ** B5-R *,** B5 B5-R A4 ** ** *,** *,** A5-R B4 B5 B5-R ** ** B4 A4-R A4 A3 * A4-R B5-R A3 B4 B5-R *,** B5
Index E ECM 2-4, 3-3 ECM RX 9-8 ECM TX 9-7 E-mail Notice Job Finish Notice 4-22 Reporting FAX Receipt Result 8-10 Encrypted Communication 6-36 Encryption Communication Changing and Deleting Registration Contents of Encryption Key 6-38 Encryption Box No. 6-36 Encryption Key 6-36 Encryption Key No.
N R Network FAX 6-43 Basic Transmission 6-47 Configuring the Driver Default Settings 6-50 Flow of Receiving 6-43 Flow of Sending 6-43 Installing the Network Fax Driver 6-45 Setup 6-44 No Print Output 10-9 One-touch Keys 2-12 Adding a Destination 2-12 Change/Delete 2-14 Select Destination 3-6 Operation Panel 1-4 Original 2-sided/Book Original 4-10 Continuous Scan 4-14 Mixed Sized Originals 4-9 Original Image 4-13 Original Orientation 4-9 Original Size 4-8 Sending Size 4-11 Zoom 4-14 Received FAX Sizes an
T Telephone Line 1-7, 9-7 Time 1-10, 9-3 Touch Panel 1-5 Transmission Restriction 9-10 Communication Establishing Requirements 9-10 Permit FAX No. 9-11 Permit ID No. 9-16 Prerequisites 9-10 Reception Rejection Requirements 9-11 Reception Restriction Setting 9-20 Reject FAX No.
First Edition 2012.
