User Guide FS-1100 FS-C1020MFP FS-1300D
Contents All Titles Settings Top Page User Guide Guide to the Machine This chapter provides basic information about the product and this manual. Getting Started This chapter describes procedures for installing and configuring the machine, connecting options to the machine, and handling paper. Using the Printer Function This chapter describes the printer functions. Using the Copier Function This chapter describes the copier functions.
Contents Settings Top Page > Guide to the Machine Guide to the Machine Introduction Trademarks Disclaimer Manuals for This Machine Machine Types How to Read This Manual Symbols Notes Web Browser Feature Highlights Using the Machine as a Printer Connecting via USB Connecting via a network Printing confidential documents Using the Machine as a Copier Making enlarged or reduced copies Copying multiple pages onto a single sheet of paper Copying both sides of an ID card onto one side of paper Making 2-sided c
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Contents Settings Top Page > Getting Started Getting Started Installing the Machine Where to Put the Machine Unpacking Turning the Power on Initial Setup Changing Operation Modes Saving Energy Multi-Access Connecting the Machine Connecting with USB Cable Connecting with Network Cable Reading the LED lamps Connecting to a Telephone Line Configuring the Machine Configuring the IP Address Settings Setting the machine to receive an IP address automatically Assigning the machine's IP address manually Configur
Loading envelopes Loading Paper in the Optional Paper Feed Unit Loading Paper in the Bypass Tray Specifying Paper Type and Paper Size Specifying the paper type Specifying the standard paper size Specifying a custom paper size Placing Originals About Originals Recommended size of originals Types of originals not supported by the Auto Document Feeder Unscannable image area Placing Originals Placing originals on the exposure glass Placing originals in the Auto Document Feeder Entering Characters Value Input Mo
Contents Settings Top Page > Using the Printer Function Using the Printer Function Configuring Option Settings for the Printer Conditions for Bidirectional Communication If Bidirectional Communication is Disabled Windows Mac OS X Accessing the Printer Properties Accessing the Printer Properties from the [Printers and Faxes] Window Accessing the Printer Properties from an Application Windows Mac OS X Basic Operation in Printer Mode If a Paper Mismatch Occurs Continuing printing using mismatched paper Rese
Contents Settings Top Page > Using the Copier Function Using the Copier Function The Screen in Copier Mode Basic Operation in Copier Mode Canceling a Copy Making Enlarged or Reduced Copies Combining Multiple Pages Copying Two or Four Pages onto One Sheet Copying Both Sides of an ID Card onto One Side of Paper Making 2-sided Copies Specifying Scan Settings Adjusting Image Density Selecting the Document Type According to Original Top Copyright © 2009
Contents Settings Top Page > Using the Scanner Function Using the Scanner Function The Screen in Scanner Mode Registering Scan Destinations Modifying Scan Destinations Deleting Scan Destinations Scanning Using the Control Panel Basic Operation for Sending Scanned Files Specifying the scan destination Specifying the Scan Settings Specifying the scanning size according to the size of the original Adjusting image density Specifying resolution Scanning from a Computer Settings you can configure in the TWAIN
Contents Settings Top Page > Using the Fax Function Using the Fax Function The Screen in Fax Mode Setting the Date and Time Registering Fax Destinations Registering Fax Destinations Using the Control Panel Modifying fax destinations Deleting fax destinations Registering Fax Destinations Using Web Browser Modifying fax destinations Deleting fax destinations Sending a Fax Selecting Transmission Mode Basic Operation for Sending a Fax Canceling a fax Specifying the Fax Destination Specifying the destination
Settings you can configure in the LAN-Fax driver's properties Receiving a Fax Selecting Reception Mode Receiving a Fax in Manual Mode Receiving a Fax in Fax Only Mode Receiving a Fax in FAX/TEL Mode Receiving a Fax in FAX/TAD Mode Top Copyright © 2009
Contents Settings Top Page > Configuring the Machine Using the Control Panel Configuring the Machine Using the Control Panel Basic Operation Using the Menu Screen Menu Chart Copy Settings Changing Copy Settings Copy Setting Parameters Scanner Settings Changing Scanner Settings Scanner Setting Parameters Fax Transmission Settings Changing Fax Transmission Settings Fax Transmission Setting Parameters Fax System Settings Changing Fax System Settings Fax System Setting Parameters Fax Directory Settings Regis
Changing PDL Settings PDL Setting Parameters Top Copyright © 2009
Contents Settings Top Page > Configuring the Machine Using Web Browser Configuring the Machine Using Web Browser Using Web Browser Displaying the Main Page Changing the Interface Language Checking the System Information Checking the Status Information Checking the Counter Information Checking the Machine Information Configuring the Machine Settings Configuring the Speaker Volume Configuring the Paper Settings Specifying the Size of Paper for Printing Copies Specifying the Tray for Printing Faxes Specifyi
Contents Settings Top Page > Troubleshooting Troubleshooting Overview Common Problems Paper Feed Problems Removing Printing Jams If paper jams inside the fusing unit If paper jams inside a tray If paper jams inside the transfer unit Removing Scanning Jams Print Quality Problems Checking the Condition of the Machine Printer Problems Changing the Printer Driver Settings Printed Colors Do Not Match Displayed Colors Print Positions Do Not Match Display Positions Copier Problems Scanner Problems Fax Problems
Contents Settings Top Page > Maintenance Maintenance Cleaning Cautions to Take When Cleaning Cleaning the Toner Density Sensor Cleaning the Friction Pad and Paper Feed Roller Cleaning the Registration Roller Cleaning the Exposure Glass Cleaning the Auto Document Feeder Moving the Machine Moving over a Short Distance Moving over a Long Distance Disposal If the Machine is Not Going to Be Used for a Long Time Preparing the Machine for a Long Period of Inactivity Using the Machine Again After It Has Been Ina
Contents Settings Top Page > Appendix Appendix Specifications of the Machine General Function Specifications Printer Function Specifications Copier Function Specifications Scanner Function Specifications Fax Function Specifications Specifications of Options Paper Feed Unit Memory Unit Electromagnetic Interference Information about Installed Software expat JPEG LIBRARY Top Copyright © 2009
Contents Settings Top Page > All Titles Guide to the Machine Introduction Trademarks Disclaimer Manuals for This Machine Machine Types How to Read This Manual Symbols Notes Web Browser Feature Highlights Using the Machine as a Printer Connecting via USB Connecting via a network Printing confidential documents Using the Machine as a Copier Making enlarged or reduced copies Copying multiple pages onto a single sheet of paper Copying both sides of an ID card onto one side of paper Making 2-sided copies Sort
Getting Started Installing the Machine Where to Put the Machine Unpacking Turning the Power on Initial Setup Changing Operation Modes Saving Energy Multi-Access Connecting the Machine Connecting with USB Cable Connecting with Network Cable Reading the LED lamps Connecting to a Telephone Line Configuring the Machine Configuring the IP Address Settings Setting the machine to receive an IP address automatically Assigning the machine's IP address manually Configuring Telephone Network Settings Selecting the tel
Specifying the standard paper size Specifying a custom paper size Placing Originals About Originals Recommended size of originals Types of originals not supported by the Auto Document Feeder Unscannable image area Placing Originals Placing originals on the exposure glass Placing originals in the Auto Document Feeder Entering Characters Value Input Mode Fax Number Input Mode Text Input Mode Restricting Machine Functions According to User Enabling the User Restriction Settings Modifying user entries Deleting
Deleting a Locked Print file Checking which Locked Print File Jobs Have Been Canceled Using Various Print Functions Print Quality Functions Print Output Functions Using the Copier Function The Screen in Copier Mode Basic Operation in Copier Mode Canceling a Copy Making Enlarged or Reduced Copies Combining Multiple Pages Copying Two or Four Pages onto One Sheet Copying Both Sides of an ID Card onto One Side of Paper Making 2-sided Copies Specifying Scan Settings Adjusting Image Density Selecting the Documen
Modifying fax destinations Deleting fax destinations Sending a Fax Selecting Transmission Mode Basic Operation for Sending a Fax Canceling a fax Specifying the Fax Destination Specifying the destination using the One Touch buttons Specifying the destination using Speed Dial Specifying the destination using the broadcast function Specifying the destination using the redial function Useful Sending Functions Specifying the Scan Settings Adjusting image density Specifying the resolution Using the Fax Function f
Scanner Settings Changing Scanner Settings Scanner Setting Parameters Fax Transmission Settings Changing Fax Transmission Settings Fax Transmission Setting Parameters Fax System Settings Changing Fax System Settings Fax System Setting Parameters Fax Directory Settings Registering Fax Destinations in Fax Quick Dial/Speed Dial Fax Directory Parameters Machine Settings Changing Machine Settings Machine Setting Parameters Network Settings Changing Network Settings Network Setting Parameters Reports Print Printi
Configuring the Speaker Volume Configuring the Paper Settings Specifying the Size of Paper for Printing Copies Specifying the Tray for Printing Faxes Specifying the Tray Priority for the Printer Function Configuring Toner Saver Mode Registering Destinations Restricting Machine Functions According to User Printing Reports Configuring the Network Settings Checking the Network Status Configuring the Network Application Settings Configuring the DNS Settings Configuring the Alert Message Settings Configuring the
Fax Problems Error and Status Messages on the Screen Replacing Print Cartridges Replacing the Waste Toner Bottle Maintenance Cleaning Cautions to Take When Cleaning Cleaning the Toner Density Sensor Cleaning the Friction Pad and Paper Feed Roller Cleaning the Registration Roller Cleaning the Exposure Glass Cleaning the Auto Document Feeder Moving the Machine Moving over a Short Distance Moving over a Long Distance Disposal If the Machine is Not Going to Be Used for a Long Time Preparing the Machine for a L
Contents Back Using the HTML Manuals This page explains how to use the HTML manuals. # Sample screenshots are used. Screen Navigation 1 Click this to display the Top Page. 2 Displays a list including the manual’s all titles. 3 Displays the manual’s contents. 4 Returns you to the preceding page. 5 Takes you to the previous page (according to title order). 6 Takes you to the next page (according to title order). 7 Takes you to the corresponding HTML page. (Underlines indicate hyperlinks.
Useful Functions Use keywords to search for items you want to query. Combined searching via multiple keywords is not possible. Search results including a keyword’s synonyms are also displayed. 1 When searching in the Top Page, search results from all manuals are displayed. You can change the colour of the display screen and hide procedure illustrations. Click [OK]to apply changes.
Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information". Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the "Safety Information".
Contents Previous Next Settings Top Page > Guide to the Machine > Introduction Introduction Thank you very much for choosing this product. This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine, all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.
Contents Previous Next Settings Top Page > Guide to the Machine > Introduction > Trademarks Trademarks Microsoft®, Windows®, Windows Server®, and Windows Vista® are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Adobe®, PostScript®, Acrobat®, PageMaker® and Adobe Type Manager are registered trademarks of Adobe Systems Incorporated. PCL® is a registered trademark of Hewlett-Packard Company.
Microsoft® Windows Server® 2008 Datacenter without Hyper-VTM ● PostScript 3 in this manual stands for “Adobe PostScript 3 Emulation”.
Contents Previous Next Settings Top Page > Guide to the Machine > Introduction > Disclaimer Disclaimer 1. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. 2. This manual may not be reproduced in whole or in part, modified, quoted, or reprinted without permission.
Contents Previous Next Settings Top Page > Guide to the Machine > Manuals for This Machine Manuals for This Machine Read the relevant manual for your purposes. Safety Information Provides information on safe usage of this machine. To avoid injury and prevent damage to the machine, be sure to read this. Quick Installation Guide Contains procedures for removing the machine from its box and connecting it to a computer.
Contents Previous Next Settings Top Page > Guide to the Machine > Machine Types Machine Types Model types The and the machine. symbol is used for information that is relevant only to the 120 V model machine, symbol is used for information that is relevant only to the 220 to 240 V model Checking the model of your machine To identify the model of your machine, do the following: ● Top Check the label on the rear of your machine for the voltage rating.
Contents Previous Next Settings Top Page > Guide to the Machine > How to Read This Manual How to Read This Manual Related topics Symbols Notes Web Browser Top Previous Copyright © 2009 Next
Contents Previous Next Settings Top Page > Guide to the Machine > How to Read This Manual > Symbols Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections.
Contents Previous Next Settings Top Page > Guide to the Machine > How to Read This Manual > Notes Notes Contents of this manual are subject to change without prior notice. Two kinds of size notation are employed in this manual. Some illustrations in this manual might be slightly different from the machine.
Contents Previous Next Settings Top Page > Guide to the Machine > How to Read This Manual > Web Browser Web Browser Web Browser in this manual represents COMMAND CENTER.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights Feature Highlights This section provides information about basic usage and some useful functions of the machine. ● Certain functions require special machine configuration.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Printer Using the Machine as a Printer To use this machine as a printer, two types of connection method are available: ● USB connection ● Network connection Related topics Connecting via USB Connecting via a network Printing confidential documents Top Previous Copyright © 2009 Next
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Printer > Connecting via USB Connecting via USB You can connect this machine directly to a computer using a USB cable. Preparation for printing via USB To use this machine as a printer via USB connection: 1. Connect the machine to a computer using a USB cable, and install the printer driver on the computer.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Printer > Connecting via a network Connecting via a network You can connect this machine to a network and use it as a network printer. Preparation for printing via a network To use this machine as a printer via network connection: 1. Connect the machine to a network. For details, see Connecting with Network Cable . 2. Configure the machine for network connection.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Printer > Printing confidential documents Printing confidential documents If you use the Locked Print function, you can password protect your print job. This means that your job is printed only after you enter the password using the machine's control panel. This function prevents unauthorized users seeing sensitive documents at the printer.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Copier Using the Machine as a Copier This section describes some useful functions of this machine when used as a copier.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Copier > Making enlarged or reduced copies Making enlarged or reduced copies This machine has preset ratios for scaling originals, to make it easy to convert documents between different standard sizes. Preparation for making enlarged or reduced copies To always enlarge or reduce copies: 1. Configure the machine's default [Reduce/Enlarge] setting. For details, see Copy Settings .
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Copier > Copying multiple pages onto a single sheet of paper Copying multiple pages onto a single sheet of paper You can copy multiple pages of an original onto a single sheet of paper. ● This function is only available when the original is set in the ADF, not when it is set on the exposure glass.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Copier > Copying both sides of an ID card onto one side of paper Copying both sides of an ID card onto one side of paper You can copy the front and back sides of an ID card, or other small document, onto one side of a sheet of paper. ● This function is only available when the original is set on the exposure glass, not when it is set in the ADF.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Copier > Making 2-sided copies Making 2-sided copies You can make 2-sided copies by copying single-sided documents onto the front and back sides of the paper. ● This function is only available when the original is set in the ADF, not when it is set on the exposure glass. Change the machine's default setting to apply 2-sided copying. Preparation for making 2-sided copies 1.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Copier > Sorting the output paper Sorting the output paper When making multiple copies of multiple pages, you can configure the machine to sort the output pages into sets. ● This function is only available when the original is set in the ADF, not when it is set on the exposure glass. Preparation for sorting the output paper 1. Enable the [Sort] setting under copy settings.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Scanner Using the Machine as a Scanner There are two scanning methods: scanning from the computer (TWAIN scanning) and scanning using the control panel. Scanning from the computer TWAIN scanning allows you to operate the machine from your computer and scan originals into your computer directly. TWAIN scanning can be performed using a TWAIN-compliant application.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Scanner > Scanning from a computer Scanning from a computer You can operate the machine from your computer and scan originals into your computer directly. Preparation for scanning from a computer with USB connection 1. Connect the machine to the computer using a USB cable, and install the scanner driver on the computer. For details, see Connecting with USB Cable and Driver Installation Guide.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Scanner > Sending scanned files via e-mail Sending scanned files via e-mail You can send scanned files via e-mail using the control panel. Preparation for sending scanned files via e-mail 1. Connect the machine to the network. For details, see Connecting with Network Cable . 2. Configure the IP address, subnet mask, and gateway address using the control panel.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Scanner > Sending scanned files to an FTP server Sending scanned files to an FTP server You can send scanned files to an FTP server using the control panel. Preparation for sending scanned files to an FTP server 1. Connect the machine to the network. For details, see Connecting with Network Cable . 2. Configure the IP address, subnet mask, and gateway address using the control panel.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Scanner > Sending scanned files to a computer's shared folder Sending scanned files to a computer's shared folder You can send scanned files to the shared folder of a computer on a network using the control panel. Preparation for sending scanned files to a computer's shared folder 1. Connect the machine to the network. For details, see Connecting with Network Cable . 2.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Fax Machine Using the Machine as a Fax Machine This section describes basic procedures for using this machine as a fax machine.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Fax Machine > Using as a fax machine Using as a fax machine Preparation for using as a fax machine 1. Connect the machine to the telephone line. For details, see Connecting to a Telephone Line . 2. Configure the telephone network settings. For details, see Configuring Telephone Network Settings . 3. Configure the time and date. For details, see Setting the Date and Time . 4.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Fax Machine > Using the machine with an external telephone Using the machine with an external telephone You can use this machine as a fax machine and also use the same telephone line for voice calls. Preparation for using the machine with an external telephone 1. Connect an external telephone to the machine. For details, see Connecting to a Telephone Line . 2. Select the fax reception mode.
Contents Previous Next Settings Top Page > Guide to the Machine > Feature Highlights > Using the Machine as a Fax Machine > Sending faxes from a computer (LAN-Fax) Sending faxes from a computer (LAN-Fax) You can send a document directly from a computer through this machine to another fax machine, without printing the document. ● This function is supported by Windows 2000/XP/Vista and Windows Server 2003/2003 R2/2008. Mac OS X does not support this function.
Contents Previous Next Settings Top Page > Guide to the Machine > Guide to Components Guide to Components This section lists the names and functions of the parts of this machine.
Contents Previous Next Settings Top Page > Guide to the Machine > Guide to Components > Exterior: Front View Exterior: Front View 1. ADF (Auto document feeder) Cover Open this cover to remove originals jammed in the ADF. 2. Input Tray for the ADF Place stacks of originals here. They will feed in automatically. This tray can hold up to 35 sheets of plain paper. 3. Output Tray for the ADF Originals scanned with the ADF are output here. 4.
12. Exposure Glass Place originals here sheet by sheet. 13. Cover for the Exposure Glass Open this cover to place originals on the exposure glass.
Contents Previous Next Settings Top Page > Guide to the Machine > Guide to Components > Exterior: Rear View Exterior: Rear View 1. Button for Sliding the ADF Press to slide the ADF towards the rear of the machine and hold it in that position, if paper output to the output tray is difficult to retrieve. 2. Memory Cover Remove this cover to install the optional memory unit. 3. Power Switch Use this switch to turn the power on or off. 4. Power Socket For connecting the power cord to the machine. 5.
● Raise the fence as shown below to prevent A4- or Letter-size prints from falling off. ● Raise the fence as shown below to prevent Legal-size prints from falling off.
Contents Previous Next Settings Top Page > Guide to the Machine > Guide to Components > Interior Interior 1. Print Cartridges Load from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black (K). Messages appear on the screen when print cartridges need to be replaced, or new ones need to be prepared. 2. Waste Toner Bottle Collects excess toner during printing. Messages appear on the screen when the waste toner bottle needs to be replaced, or a new one needs to be prepared. 3.
Contents Previous Next Settings Top Page > Guide to the Machine > Guide to Components > Control Panel Control Panel This section describes the names and usage of the parts of the control panel. ● The actual control panel may look different from the illustration below, depending on the country of use. 1. One Touch Buttons Press to select a scan or fax destination using entries registered as Quick Dial in the Address Book. 2.
Press to confirm settings or enter the next level of the menu tree. 8. [Clear/Stop] key ❍ While the machine is processing a job: press to cancel the current job. ❍ While configuring the machine: press to cancel the current setting and return to standby mode. ❍ While in standby mode: press to cancel temporary settings such as image density or resolution. 9. [B&W Start] key Press to scan or copy in black and white, or start sending a fax. 10. [Color Start] key Press to scan or copy in color. 11.
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Contents Previous Next Settings Top Page > Getting Started > Installing the Machine Installing the Machine This section describes steps required to install the machine and prepare it for use.
Contents Previous Next Settings Top Page > Getting Started > Installing the Machine > Where to Put the Machine Where to Put the Machine The machine's location should be carefully chosen because environmental conditions greatly affect its performance. ● The supplied power cord is for use with this equipment only. Do not use with other appliances. Doing so may result in fire, electric shock, or injury. ● Keep the machine away from flammable liquids, gases, and aerosols.
Optimum Environmental Conditions Permissible and recommended temperature and humidity ranges are as follows: ● White area: Permissible Range ● Gray area: Recommended Range ● To avoid build up of ozone, be sure to locate this machine in a large, well ventilated room that has an air turnover of more than 30 m3/hr/person. ● When you use this machine for a long time in a confined space without good ventilation, you may detect an odd smell.
● Locations subject to frequent strong vibration Power Source Connect the power cord to a power source of the following specification: Top ● : 120 V, 50/ 60 Hz, 11 A or more (when fully equipped) ● : 220-240 V, 50/ 60 Hz, 6 A or more (when fully equipped) Previous Copyright © 2009 Next
Contents Previous Next Settings Top Page > Getting Started > Installing the Machine > Unpacking Unpacking To protect it from shock and vibration during transit, this machine comes packaged in cushioning foam and secured with tape. Remove these protective materials after bringing the machine to where it will be installed. ● ● ● ● ● ● ● Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame.
Remove the plastic bag. Lift the machine with another person using the inset grips on both sides of the machine. Remove the protective materials attached on the machine's exterior. Do not remove tapes going into the inside of the machine. The actual machine may come with protective materials attached in different positions. Make sure to check the machine's exterior for all protective materials, and remove them completely. Open the ADF cover.
Move the blue lever slightly to the machine rear, and then raise it to unlock the paper feed roller. Lift the paper feed roller slightly to remove it. Pull the protective sheet to remove it. With the roller part facing downwards, insert the tip of the paper feed roller into the opening of the ADF.
Return the paper feed roller to its original position. Lower the blue lever to lock the paper feed roller. Close the ADF cover. Pull the opening lever on the front cover, and then carefully lower the front cover. Lower the blue fusing unit levers.
Holding each orange tape near its joint, pull both tapes gently upward and remove them from the machine at the same time. Using both hands, carefully push up the front cover until it closes. Pull up the top cover open lever, and then open the top cover carefully. Make sure that the ADF is closed. Remove the protection tapes.
Lift out print cartridges and shake them from side to side. The black print cartridge comes with a protection sheet that you must remove before shaking. Carefully lift out the print cartridge vertically, holding its center. Place the black print cartridge on a flat surface and remove the protection sheet before shaking. Shake each print cartridge from side to side five or six times. Check the toner color and corresponding location, and then carefully insert the print cartridge vertically.
Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers.
Contents Previous Next Settings Top Page > Getting Started > Installing the Machine > Turning the Power on Turning the Power on This section describes how to turn on the machine. ● Plug and unplug the power cable with dry hands, or an electric shock could occur. ● Make sure that the power cord is plugged securely into the wall outlet before turning the power on. ● Make sure that the power is off when plugging or unplugging the power cord.
● Top For details about [Default Mode], see Administrator Settings Previous Copyright © 2009 Next .
Contents Previous Next Settings Top Page > Getting Started > Installing the Machine > Initial Setup Initial Setup When you turn on the machine for the first time, a menu for configuring the settings described below will appear on the display. This section describes how to complete the Initial Setup. : The fax number code is required by international law. You cannot legally connect a fax machine to the ● telephone system if the fax number code is not programmed.
Top ● For details about entering characters, see Entering Characters . ● For details about [Admin Settings], see Administrator Settings . ● For details about [Transmitter Header], see Fax Transmission Settings Previous Copyright © 2009 Next .
Contents Previous Next Settings Top Page > Getting Started > Installing the Machine > Changing Operation Modes Changing Operation Modes You can switch between copier, scanner, and fax modes by pressing the corresponding keys. Copier mode Press the [Copy] key to activate copier mode. While in copier mode, the [Copy] key lights up. Scanner mode Press the [Scanner] key to activate scanner mode. While in scanner mode, the [Scanner] key lights up. Fax mode Press the [Facsimile] key to activate fax mode.
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Contents Previous Next Settings Top Page > Getting Started > Installing the Machine > Saving Energy Saving Energy This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy Saver mode 2. If the machine has been idle for a certain period of time, the machine automatically enters Energy Saver mode. The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or when the [Copy], [Color Start], or [B&W Start] key is pressed.
Contents Previous Next Settings Top Page > Getting Started > Installing the Machine > Multi-Access Multi-Access This machine can perform multiple jobs using different functions, such as copying and faxing, at the same time. Performing multiple functions simultaneously is called “Multi-Access”. The following table shows the functions that can be performed simultaneously.
Storing a document to be faxed into the machine's memory before transmission Immediate fax transmission (scanning an original and sending it simultaneously) Printing a fax received in the machine's memory ● Fax memory transmission ● Fax memory reception ● Immediate fax printing ● Printing a fax received in the machine's memory ● Print*1 ● Printing a fax received in the machine's memory ● Print*1 ● Fax memory reception ● Fax memory transmission ● Fax immediate transmission ● Scan*3 ●
Contents Previous Next Settings Top Page > Getting Started > Connecting the Machine Connecting the Machine This section describes connecting the machine to a computer and a telephone line.
Contents Previous Next Settings Top Page > Getting Started > Connecting the Machine > Connecting with USB Cable Connecting with USB Cable ● USB 2.0 interface cable is not supplied. Obtain a USB cable that is correct for the computer you are using. Remove the cable cover. Connect the square-shaped connector of the USB 2.0 cable to the USB port. Connect the opposite end's flat connector to your computer's USB interface or USB hub. Attach the cable cover.
Contents Previous Next Settings Top Page > Getting Started > Connecting the Machine > Connecting with Network Cable Connecting with Network Cable ● Do not connect the Ethernet port of the machine to a network that may supply excess voltage, such as a telephone line. Doing so may result in fire or electric shock. Follow the procedure below to connect the machine to a computer through a network.
● For details about network environment settings, see Configuring the IP Address Settings ● For details about installing printer drivers for network connection, see Driver Installation Guide. Related topics Reading the LED lamps Top Previous Copyright © 2009 Next .
Contents Previous Next Settings Top Page > Getting Started > Connecting the Machine > Connecting with Network Cable > Reading the LED lamps Reading the LED lamps 1. Yellow: Flashes when 100BASE-TX or 10BASE-T is being used. 2. Green: Lights up when the machine is properly connected to the network.
Contents Previous Next Settings Top Page > Getting Started > Connecting the Machine > Connecting to a Telephone Line Connecting to a Telephone Line You can connect the machine to the public switched telephone network (PSTN) directly or through a private branch exchange (PBX). Also, you can connect an external telephone to use the same telephone line for voice calls. ● ● ● : To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.
Pass the telephone line cord through the opening in the cable cover. Hook the tabs of the cable cover into the openings of the machine. Attach the cable cover in place. ● After connecting the machine to the telephone line, configure the telephone network settings and fax reception mode. ● If your telephone has functions that are not compatible with this machine, those functions will not be usable. ● Confirm that you have registered user fax number and user name during Initial Setup.
Top ● For details about configuring fax reception mode, see Selecting Reception Mode ● For details about [User Settings], see Administrator Settings Previous Copyright © 2009 Next . .
Contents Previous Next Settings Top Page > Getting Started > Configuring the Machine Configuring the Machine This section describes configuring the settings required to use the machine on a network and as a fax machine.
Contents Previous Next Settings Top Page > Getting Started > Configuring the Machine > Configuring the IP Address Settings Configuring the IP Address Settings The procedure for configuring network settings differs depending on whether IP address information is assigned automatically by the network (DHCP), or manually.
Contents Previous Next Settings Top Page > Getting Started > Configuring the Machine > Configuring the IP Address Settings > Setting the machine to receive an IP address automatically Setting the machine to receive an IP address automatically ● A DHCP server is required on the network for the machine to receive an IP address automatically. Press the [User Tools] key. Press the [ ][ ] keys to select [Network Settings], and then press the [OK] key.
Top ● For details about turning the machine on and off, see Turning the Power on ● For details about printing configuration page, see Printing the Configuration Page ● For details about [Admin Menu Lock], see Administrator Settings ● For details about [LINK Setting], see Network Settings Previous Copyright © 2009 Next . . . .
Contents Previous Next Settings Top Page > Getting Started > Configuring the Machine > Configuring the IP Address Settings > Assigning the machine's IP address manually Assigning the machine's IP address manually ● The IP address assigned to the machine must not be used by any other device on the same network. Press the [User Tools] key. Press the [ ][ ] keys to select [Network Settings], and then press the [OK] key.
Press the [ ][ ] keys to select [Subnet Mask], and then press the [OK] key. The current subnet mask is shown. If the subnet mask shown is incorrect, enter the new subnet mask using the number keys, and then press the [OK] key. Press the [ ][ ] keys to move between fields. Confirm the setting, and then press the [ ] key. Press the [ ][ ] keys to select [Gateway], and then press the [OK] key. The current gateway address is shown.
Contents Previous Next Settings Top Page > Getting Started > Configuring the Machine > Configuring Telephone Network Settings Configuring Telephone Network Settings Related topics Selecting the telephone line type Selecting the telephone network connection type Setting the outside line access number Top Previous Copyright © 2009 Next
Contents Previous Next Settings Top Page > Getting Started > Configuring the Machine > Configuring Telephone Network Settings > Selecting the telephone line type Selecting the telephone line type Select the telephone line type according to your telephone line service. There are two types: tone and pulse dial. This function is not available in some regions. Press the [User Tools] key. Press the [ ][ ] keys to select [Admin Settings], and then press the [OK] key.
Contents Previous Next Settings Top Page > Getting Started > Configuring the Machine > Configuring Telephone Network Settings > Selecting the telephone network connection type Selecting the telephone network connection type Select the type of connection to the telephone network. There are two types: public switched telephone network (PSTN) and private branch exchange (PBX). Press the [User Tools] key. Press the [ ][ ] keys to select [Admin Settings], and then press the [OK] key.
Contents Previous Next Settings Top Page > Getting Started > Configuring the Machine > Configuring Telephone Network Settings > Setting the outside line access number Setting the outside line access number If the machine is connected to the telephone network through a PBX, set the dial number to access the outside line. ● Make sure to set the outside line access number that matches the setting of your PBX. Otherwise, you may not be able to send faxes to outside destinations.
Contents Previous Next Settings Top Page > Getting Started > Sharing the Printer on a Network Sharing the Printer on a Network This section describes how to set up the machine for use as a network printer. The shared printer can be used by computers on the network. ● To change printer properties in the [Printer] folder, you must have Manage Printers permission. Log on to the file server as an Administrators or member of the PowerUsers group to acquire this permission.
Contents Previous Next Settings Top Page > Getting Started > Installing Options Installing Options This section describes how to install the optional paper feed unit and memory unit.
Contents Previous Next Settings Top Page > Getting Started > Installing Options > Installing the Paper Feed Unit (Tray 2) Installing the Paper Feed Unit (Tray 2) ● ● Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard. The machine weighs approximately 30.0 kg (66.2 lb.). When moving the machine, use the inset grips on both sides, and lift slowly in pairs. The machine will break or cause injury if dropped.
There are three upright pins on the optional paper feed unit. Align them with the holes on the underside of the machine, and then carefully lower the machine onto them. After installing the option, print the configuration page to confirm the installation. If it is installed properly, “Tray 2” will appear under “Tray Info” on the configuration page. ● After installing the optional paper feed unit, select tray 2 in the printer driver. For details, see the printer driver Help.
Contents Previous Next Settings Top Page > Getting Started > Installing Options > Installing the Memory Unit (DDR-SDRAM Module) Installing the Memory Unit (DDR-SDRAM Module) ● ● Before installing the memory unit to the machine, turn off the power and unplug the power cable. When turning on the machine after the installation, be sure to close the memory cover in advance. Before touching the memory unit, ground yourself by touching something metal to discharge any static electricity.
To install the memory unit, align the notch of the unit with the protruding part of the slot, and then carefully push in the unit at an angle. Holding the module at an angle, press it down until it clicks into place. Attach the inner cover, and then fasten the screw. Attach the memory unit cover. After installing the memory unit, print the PDL configuration page to confirm the installation.
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Contents Previous Next Settings Top Page > Getting Started > Paper and Other Media Paper and Other Media This section describes supported and unsupported paper, paper precautions, details of each paper type and the printable area. ● All paper must be set vertically, regardless of the paper size.
Contents Previous Next Settings Top Page > Getting Started > Paper and Other Media > Supported Paper for Each Tray Supported Paper for Each Tray This section describes the type, size, and weight of paper that can be loaded in each tray. The capacity of each paper tray is also provided.
Type Size Weight Capacity A4 B5 JIS A5 B6-S A6 Legal (81/2 " × 14 ") Letter (81/2 " × 11 ") Plain paper Half Letter-S (5 1/2" × 81/2") Thin paper Thick paper Executive (71/4 " × 101/2 ") Recycled paper 8 " × 13 " Color paper 81/2" × 13 " Prepunched paper Letterhead Folio (81/4 " × 13 ") 60 to 160 g/m2 (16 to 42 lb.
Contents Previous Next Settings Top Page > Getting Started > Paper and Other Media > Specifications of Paper Types Specifications of Paper Types The following tables describe the types of paper that can be used with this machine. ● Depending on the paper type, the toner may take a while to dry. Before handling, make sure printed sheets have fully dried. Otherwise, the toner may smudge. ● Print quality can be guaranteed only if recommended paper is used.
Supported paper tray Any input tray can be used. Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 " × 101/2 ") Recycled paper Item Description Paper thickness 75 to 90 g/m2 (19 to 24 lb.) Supported paper tray Any input tray can be used.
Letterhead Item Description Paper thickness 75 to 90 g/m2 (19 to 24 lb.) Supported paper tray Any input tray can be used. Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 " × 101/2 ") Notes Paper that has a thickness outside the specified range cannot be printed onto. Bond paper Item Description Paper thickness 105 to 160 g/m2 (28 to 39 lb.
Supported paper tray Tray 1 and bypass tray Duplex supported size None ● Notes ● The number of envelopes that can be printed in one minute is approximately half that of plain paper weighing 75 to 90 g/m2 (19 to 24 lb.). If printed envelopes come out badly creased, load the envelopes in the opposite direction. Also, configure the printer driver to rotate the print object 180 degrees. For details about changing the loading orientation, see the printer driver Help.
Contents Previous Next Settings Top Page > Getting Started > Paper and Other Media > Unsupported Types of Paper Unsupported Types of Paper Avoid using the following paper as they are not supported by this machine. ● Paper meant for an ink-jet printer ● Bent, folded, or creased paper ● Curled or twisted paper ● Torn paper ● Wrinkled paper ● Damp paper ● Paper that is dry enough to emit static electricity ● Paper that has already been printed onto, except a preprinted letterhead.
Contents Previous Next Settings Top Page > Getting Started > Paper and Other Media > Paper Storage Precautions Paper Storage Precautions Paper should always be stored properly. Improperly stored paper might result in poor print quality, paper jams, or printer damage. Recommendations are as follows: ● Avoid storing paper in humid areas. ● Avoid exposing paper to direct sunlight. ● Store on a flat surface. ● Keep paper in its original packaging.
Contents Previous Next Settings Top Page > Getting Started > Paper and Other Media > Printable Area Printable Area The diagrams that follow show the areas of paper that the machine can print onto. Be sure to set the print margins correctly using the settings of the application in which it was created. Paper 1. Print area 2. Feed direction 3. Approximately 4.2 mm (0.17 inches) 4. Approximately 4.2 mm (0.17 inches) Envelope 1. Print area 2. Feed direction 3. Approximately 4.2 mm (0.17 inches) 4.
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Contents Previous Next Settings Top Page > Getting Started > Loading Paper Loading Paper This describes how to load paper into the paper tray and bypass tray. ● Do not pull out the paper tray forcefully. If you do, the tray might fall and cause an injury.
Contents Previous Next Settings Top Page > Getting Started > Loading Paper > Loading Paper in Tray 1 Loading Paper in Tray 1 The following example explains loading procedure for the standard paper tray (Tray 1). The same procedure can be used for the optional paper feed unit. ● Make sure paper is not stacked above the limit mark inside the tray. Misfeeds might occur. ● After loading paper in the tray, specify the paper type and size using the control panel.
When loading custom size paper, position the paper guide slightly wider than the actual paper size. Pinch the front end paper guide and slide it inward to match the standard size. When loading custom size paper, position the paper guide slightly wider than the actual paper size. Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray. Slide the guides inward, until they are flush against the paper's sides.
Check there are no gaps between the paper and the paper guides; both side and front end paper guides. If there is a gap between the paper and the front end paper guide, as in the example below, the paper might not feed in correctly. Carefully push Tray 1 straight into the machine. To avoid paper jams, make sure the tray is securely inserted. ● The upper limit differs depending on paper type; thin paper or thick paper. Check the label inside the tray to confirm the upper limit.
Loading Legal size paper Loading envelopes Top Previous Copyright © 2009 Next
Contents Previous Next Settings Top Page > Getting Started > Loading Paper > Loading Paper in Tray 1 > Loading Legal size paper Loading Legal size paper This section explains how to load Legal size paper into the machine. The same procedure applies to A4 paper (297 mm) or larger. ● Do not move the side paper guides forcefully. Doing so can damage the tray. ● Do not move the end paper guide forcefully. Doing so can damage the tray. ● When inserting the tray, make sure it is not slanted.
After extension, make sure the arrows on the extender and tray are aligned. Pinch the clip on the side paper guide, and then slide it to match the standard size. Pinch the front end paper guide and slide it inward to match the Legal paper size.
Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray. Slide the guides inward until they are flush against the paper's sides. Make sure the paper is not stacked higher than the projection on the side paper guides. Check there are no gaps between the paper and the paper guides; both side and front end paper guides.
Carefully push Tray 1 straight into the machine. To avoid paper jams, make sure the tray is securely inserted. Top ● To reinsert the extender, you might have to push it with moderate force. ● For details about paper types supported by the machine, see Paper and Other Media ● For details about the paper settings, see Specifying Paper Type and Paper Size Previous Copyright © 2009 Next . .
Contents Previous Next Settings Top Page > Getting Started > Loading Paper > Loading Paper in Tray 1 > Loading envelopes Loading envelopes ● Check there is no air in the envelopes before loading. ● Load only one size and type of envelope at a time. ● Before loading envelopes, flatten their leading edges (the edge going into the machine) by running a pencil or ruler across them. ● Some kinds of envelope might cause misfeeds, wrinkles or print poorly.
Make sure envelopes are not stacked higher than the upper limit (lower line) mark inside the tray. Carefully slide the paper tray back in until it stops. To avoid paper jams, make sure the tray is securely inserted. ● Be sure to load envelopes so that their flaps are on the right. If you do not, the envelopes will become creased.
Contents Previous Next Settings Top Page > Getting Started > Loading Paper > Loading Paper in the Optional Paper Feed Unit Loading Paper in the Optional Paper Feed Unit The following example explains the loading procedure for the optional paper feed unit. Lift and pull the optional paper feed unit, and then hold the tray with both hands, and then pull it out. Place the tray on a flat surface. Press down on the bottom plate until it clicks.
Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray. Lift and slide the tray, then push it all the way in. Push the tray firmly to avoid a paper jam.
Contents Previous Next Settings Top Page > Getting Started > Loading Paper > Loading Paper in the Bypass Tray Loading Paper in the Bypass Tray ● Set the size of the loaded paper using the control panel or the printer driver. Make sure the settings do not conflict. Otherwise, the paper may jam or the print quality may be affected. ● Load paper with the print side down and in the short-edge feed direction. ● Duplex printing is not possible.
Start printing. Top ● After loading paper in the tray, specify the paper type and size using the control panel or the printer driver. ● For details about supported types of paper, see Paper and Other Media ● For details about specifying the paper type and size, see Specifying Paper Type and Paper Size Previous Copyright © 2009 Next . .
Contents Previous Next Settings Top Page > Getting Started > Loading Paper > Specifying Paper Type and Paper Size Specifying Paper Type and Paper Size This section describes how to specify the paper size and paper type using the control panel. ● Paper type and size can also be specified using the printer driver. For details, see the printer driver Help.
Contents Previous Next Settings Top Page > Getting Started > Loading Paper > Specifying Paper Type and Paper Size > Specifying the paper type Specifying the paper type This section describes how to specify the paper type. Press the [User Tools] key. Press the [ ][ ] keys to select [Machine Settings], and then press the [OK] key. Press the [ ][ ] keys to select [Paper Settings], and then press the [OK] key. Press the [ ][ ] keys to select [Paper Type], and then press the [OK] key.
Contents Previous Next Settings Top Page > Getting Started > Loading Paper > Specifying Paper Type and Paper Size > Specifying the standard paper size Specifying the standard paper size This section describes how to specify the standard paper size. Press the [User Tools] key. Press the [ ][ ] keys to select [Machine Settings], and then press the [OK] key. Press the [ ][ ] keys to select [Paper Settings], and then press the [OK] key.
Contents Previous Next Settings Top Page > Getting Started > Loading Paper > Specifying Paper Type and Paper Size > Specifying a custom paper size Specifying a custom paper size This section describes how to specify a custom paper size. ● Custom size paper cannot be loaded in tray 2. ● When you perform printing, make sure that the paper size specified with the printer driver matches the paper size specified with the control panel. If a paper size mismatch occurs, a message appears on the display.
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Contents Previous Next Settings Top Page > Getting Started > Placing Originals Placing Originals This section describes the types of originals you can set and how to place them.
Contents Previous Next Settings Top Page > Getting Started > Placing Originals > About Originals About Originals This section describes the types of originals that can be placed and which parts of the original are unscannable.
Contents Previous Next Settings Top Page > Getting Started > Placing Originals > About Originals > Recommended size of originals Recommended size of originals This section describes the recommended size of the original. Exposure glass Up to 216 mm (8.5 ") in width, up to 297 mm (11.7 ") in length ADF ● Paper size: 140 to 216 mm (51/2 " to 81/2 ") in width, 140 to 356 mm (51/2 " to 14 ") in length ● Paper weight: 64 to 90 g/m2 (17 to 24 lb.
Contents Previous Next Settings Top Page > Getting Started > Placing Originals > About Originals > Types of originals not supported by the Auto Document Feeder Types of originals not supported by the Auto Document Feeder If placed in the ADF, the following types of original might be damaged or become jammed, or result in gray or black lines appearing on prints: ● Originals larger or heavier than recommended ● Stapled or clipped originals ● Perforated or torn originals ● Curled, folded, or crease
Contents Previous Next Settings Top Page > Getting Started > Placing Originals > About Originals > Unscannable image area Unscannable image area Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on all four sides of the original might not be scanned.
Contents Previous Next Settings Top Page > Getting Started > Placing Originals > Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. ● Do not place originals before any correction fluid and toner has completely dried. Doing so may make marks on the exposure glass that will appear on copies.
Contents Previous Next Settings Top Page > Getting Started > Placing Originals > Placing Originals > Placing originals on the exposure glass Placing originals on the exposure glass The exposure glass enables you to scan and send documents that cannot be fed into the ADF. ● Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged. Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.
Contents Previous Next Settings Top Page > Getting Started > Placing Originals > Placing Originals > Placing originals in the Auto Document Feeder Placing originals in the Auto Document Feeder By using the ADF, you can scan multiple pages at once. ● Do not place different size originals in the ADF at once. ● Straighten curls in the originals before placing them in the ADF. ● To prevent multiple sheets from being fed at once, fan the pages of your original before placing them in the ADF.
Contents Previous Next Settings Top Page > Getting Started > Entering Characters Entering Characters This section describes how to enter characters using the control panel when configuring the machine's settings. There are three modes for entering characters, depending on the type of setting you are configuring: ● Value input mode for entering numerical values. ● Fax number input mode for entering fax numbers. ● Text input mode for entering names.
Contents Previous Next Settings Top Page > Getting Started > Entering Characters > Value Input Mode Value Input Mode Value input mode becomes active when configuring settings such as paper size or copy zoom ratio. In this mode, use the keys as follows: ● To enter a digit Press a number key. Press the number keys successively to enter a multi-digit number. ● To increase or decrease the current value in units Press the [ ][ ] keys. The unit of increments depends on the setting you are configuring.
Contents Previous Next Settings Top Page > Getting Started > Entering Characters > Fax Number Input Mode Fax Number Input Mode Fax number input mode becomes active when entering fax numbers. In this mode, use the keys as follows: ● To enter a number Press a number key. ● To enter characters other than digits “ ”: Press the [ ] key. “ ”: Press the [ ] key. “+”: Press [0] twice. Pause: Press the [Pause/Redial] key. A pause is indicated on the screen as a “P”.
Contents Previous Next Settings Top Page > Getting Started > Entering Characters > Text Input Mode Text Input Mode Text input mode becomes active when entering names. Available characters Letters, numbers, and symbols can be entered. In this mode, use the keys as follows: ● To enter a character Press a number key repeatedly until the desired character appears. When entering two characters that use the same number key successively, press the [ ] key after entering the first character.
Contents Previous Next Settings Top Page > Getting Started > Restricting Machine Functions According to User Restricting Machine Functions According to User You can set the machine to require a user ID when someone tries to copy, send faxes, or scan using the control panel. To enable this setting, you must first configure the machine via Web Browser.
Contents Previous Next Settings Top Page > Getting Started > Restricting Machine Functions According to User > Enabling the User Restriction Settings Enabling the User Restriction Settings This section describes how to set the machine to permit only authorized users to copy, send faxes, or scan using the control panel. Using Web Browser, select the function you want to restrict, and then register the users who can use that function.
Select a user entry, and then click [Edit]. Type a unique user Name in [User] using up to 16 alphanumeric characters. Type a unique user ID in [ID] using up to 8 digits. The user ID will be used to authenticate users at the control panel, when they try to use a restricted function. Select the functions you want to make available for the user upon authentication. Unselected functions will be unavailable to users authenticated under this user ID. Enter the administrator password if required. Click [Submit].
Related topics Modifying user entries Deleting user entries Top Previous Copyright © 2009 Next
Contents Previous Next Settings Top Page > Getting Started > Restricting Machine Functions According to User > Enabling the User Restriction Settings > Modifying user entries Modifying user entries This section describes how to modify user entries. Start the Web browsing software, and access the machine by entering its IP address. Click [Restrict User Function]. Click [User Function List]. A list of currently registered user entries appears. Select the entry to modify, and then click [Edit].
Contents Previous Next Settings Top Page > Getting Started > Restricting Machine Functions According to User > Enabling the User Restriction Settings > Deleting user entries Deleting user entries This section describes how to delete user entries. Start the Web browsing software, and access the machine by entering its IP address. Click [Restrict User Function]. Click [User Function List]. A list of currently registered user entries appears. Select the entry to delete, and then click [Delete].
Contents Previous Next Settings Top Page > Getting Started > When a Message Requesting a User ID Appears When a Message Requesting a User ID Appears If user restriction is enabled, when a user who is trying to use a restricted function presses the [B&W Start] or [Color Start] key, the machine requests for a user ID.
Contents Previous Next Settings Top Page > Using the Printer Function > Configuring Option Settings for the Printer Configuring Option Settings for the Printer If bidirectional communication is not available, use the printer driver to configure the printer's option settings.
Contents Previous Next Settings Top Page > Using the Printer Function > Configuring Option Settings for the Printer > Conditions for Bidirectional Communication Conditions for Bidirectional Communication Bidirectional communication allows information about paper settings to be automatically sent from the printer. Bidirectional communication allows you to check the status of the printer from your computer.
Contents Previous Next Settings Top Page > Using the Printer Function > Configuring Option Settings for the Printer > If Bidirectional Communication is Disabled If Bidirectional Communication is Disabled Configure option settings when bidirectional communications are disabled. ● Manage Printers permission is required to change the printer properties in the [Printers] folder. Log on as an Administrators or Power Users group member to acquire this permission.
Contents Previous Next Settings Top Page > Using the Printer Function > Configuring Option Settings for the Printer > If Bidirectional Communication is Disabled > Windows Windows On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears. Click the printer icon you want to use. On the [File] menu, click [Properties]. Click the [Accessories] tab. If you are using the PostScript 3 printer driver, click the [Device Settings] tab.
Contents Previous Next Settings Top Page > Using the Printer Function > Configuring Option Settings for the Printer > If Bidirectional Communication is Disabled > Mac OS X Mac OS X Double-click the hard drive icon on the desktop. Click [Applications], and then open the [Utilities] folder. Double-click [Printer Setup Utility]. The [Printer List] dialog box appears. Select the machine you are using and click [Show Info]. The [Printer Info] window appears.
Contents Previous Next Settings Top Page > Using the Printer Function > Accessing the Printer Properties Accessing the Printer Properties This section describes accessing the printer properties. For details about settings, see the printer driver Help.
Contents Previous Next Settings Top Page > Using the Printer Function > Accessing the Printer Properties > Accessing the Printer Properties from the [Printers and Faxes] Window Accessing the Printer Properties from the [Printers and Faxes] Window ● To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
Contents Previous Next Settings Top Page > Using the Printer Function > Accessing the Printer Properties > Accessing the Printer Properties from an Application Accessing the Printer Properties from an Application Related topics Windows Mac OS X Top Previous Copyright © 2009 Next
Contents Previous Next Settings Top Page > Using the Printer Function > Accessing the Printer Properties > Accessing the Printer Properties from an Application > Windows Windows You can configure printer settings for a specific application. To configure printer settings for a specific application, open the [Printing Preferences] dialog box in that application. The following procedure explains how to configure settings for the WordPad application provided with Windows XP.
Contents Previous Next Settings Top Page > Using the Printer Function > Accessing the Printer Properties > Accessing the Printer Properties from an Application > Mac OS X Mac OS X Open the file you want to print. On the [File] menu, click [Print]. In the [Select Printer] list, select the printer you want to use, and then configure it as necessary. When you have finished configuring the printer, click [OK].
Contents Previous Next Settings Top Page > Using the Printer Function > Basic Operation in Printer Mode Basic Operation in Printer Mode The following procedure explains how to perform basic printing. Open the printer properties dialog box in your document's application. Set printing options as necessary, and then click [OK]. The printer properties dialog box closes. Click [OK].
Contents Previous Next Settings Top Page > Using the Printer Function > Basic Operation in Printer Mode > If a Paper Mismatch Occurs If a Paper Mismatch Occurs If the paper size or type does not match the print job's settings, the machine reports an error. There are two ways to resolve this error: Continue printing using mismatched paper Use the form-feed function to ignore the error and print using mismatched paper. Reset the print job Cancel printing.
Contents Previous Next Settings Top Page > Using the Printer Function > Basic Operation in Printer Mode > If a Paper Mismatch Occurs > Continuing printing using mismatched paper Continuing printing using mismatched paper While the error message is displayed, press the [B&W Start] key or [Color Start] key. Printing resumes on whatever paper is loaded. ● Top If the paper is too small for the print job, the printed image will be cropped.
Contents Previous Next Settings Top Page > Using the Printer Function > Basic Operation in Printer Mode > If a Paper Mismatch Occurs > Resetting the print job Resetting the print job When the error message is displayed, press the [Clear/Stop] key. Printing is canceled.
Contents Previous Next Settings Top Page > Using the Printer Function > Basic Operation in Printer Mode > Canceling a Print Job Canceling a Print Job You can cancel print jobs using either the machine's control panel or your computer, depending on the status of the job.
Contents Previous Next Settings Top Page > Using the Printer Function > Basic Operation in Printer Mode > Canceling a Print Job > Canceling a print job before printing has started Canceling a print job before printing has started Cancel the print job from the computer. Windows Double-click the printer icon on the task bar of your computer. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. Mac OS X Start Print Center.
Contents Previous Next Settings Top Page > Using the Printer Function > Basic Operation in Printer Mode > Canceling a Print Job > Canceling a print job while printing Canceling a print job while printing Cancel the print job using the control panel. Press the [Clear/Stop] key.
Contents Previous Next Settings Top Page > Using the Printer Function > Printing Confidential Documents Printing Confidential Documents If you use the Locked Print function, you can password protect your print job. This means that your job is printed only after you enter the password using the machine's control panel. This function prevents unauthorized users seeing sensitive documents at the printer.
Contents Previous Next Settings Top Page > Using the Printer Function > Printing Confidential Documents > Storing a Locked Print file Storing a Locked Print file This section describes how to store a Locked Print file in the machine using the printer driver. Open the file you want to print on your computer. Open the printer driver's properties. Click the [Setup] tab, and then select [Locked Print]. The [Password:] and [User ID:] text boxes become available.
Contents Previous Next Settings Top Page > Using the Printer Function > Printing Confidential Documents > Printing a Locked Print file Printing a Locked Print file When there is a Locked Print file stored in the machine, “Locked Print Job Queued! Go to UserTools to process it” appears on the machine's control panel display. Locked Print Job Go to UserTools Use the following procedure to unlock and print the Locked Print file. When the Locked Print message is displayed, press the [User Tools] key.
● The Locked Print file is automatically erased from the machine's memory when it is printed out, or when the machine's power is turned off.
Contents Previous Next Settings Top Page > Using the Printer Function > Printing Confidential Documents > Deleting a Locked Print file Deleting a Locked Print file When there is a Locked Print file stored in the machine, “Locked Print Job Queued! Go to UserTools to process it” appears on the machine's control panel display. Locked Print Job Go to UserTools Use the following procedure to delete a Locked Print file. You do not need to enter a password to delete a Locked Print file.
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Contents Previous Next Settings Top Page > Using the Printer Function > Printing Confidential Documents > Checking which Locked Print File Jobs Have Been Canceled Checking which Locked Print File Jobs Have Been Canceled When a Locked Print job is canceled, the machine automatically records the cancellation in a log. If the machine has a created a cancellation log, “Locked Print Job Discarded! Go to UserTools to check it” will appear on the control panel display.
● ❍ [ ]: Cancels the operation and returns the display to the previous screen. ❍ [Clear/Stop]: Cancels the operation and returns the display to the initial screen. The machine keeps a log of the 10 most recent canceled jobs. If a Locked Print file is canceled when the machine's log is already full, the oldest log will be deleted automatically. Top ● The message “Locked Print Job Discarded! Go to UserTools to check it” disappears when all log entries are cleared.
Contents Previous Next Settings Top Page > Using the Printer Function > Using Various Print Functions Using Various Print Functions This section briefly describes various print functions that you can use to make printouts appropriate for your purposes. For details about the functions below, see the printer driver Help. ● Some functions might not be available, depending on the printer driver you are using.
Contents Previous Next Settings Top Page > Using the Printer Function > Using Various Print Functions > Print Quality Functions Print Quality Functions Print quality and color tone can be adjusted to suit the print data. Some of the print quality settings you can configure are described below. For details, see the printer driver Help.
● If you perform color printing under Mac OS X, black and gray sections will be printed using all CMYK colors. If you want to print grayscale sections using black toner only, print the document in black and white mode.
Contents Previous Next Settings Top Page > Using the Printer Function > Using Various Print Functions > Print Output Functions Print Output Functions You can specify the form of print outputs according to your purposes. This section briefly describes some of the settings that you can specify. For details, see the printer driver Help. Printing multiple sets of a document You can print multiple sets of the same document.
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Contents Previous Next Settings Top Page > Using the Copier Function > The Screen in Copier Mode The Screen in Copier Mode This section provides information about the screen when the machine is in copier mode. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch to the copier screen.
Contents Previous Next Settings Top Page > Using the Copier Function > Basic Operation in Copier Mode Basic Operation in Copier Mode This section describes the basic procedure for making photocopies. ● The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. Press the [Copy] key. Place the original on the exposure glass or in the ADF. If necessary, configure advanced photocopy settings.
● If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy the originals again starting from the jammed page.
Contents Previous Next Settings Top Page > Using the Copier Function > Basic Operation in Copier Mode > Canceling a Copy Canceling a Copy Follow the procedure below to cancel copying. While scanning the original If copying is canceled while the machine is scanning the original, copying is cancelled immediately and there is no printout. When the original is set in the ADF, scanning stops after the current page has been fed.
Contents Previous Next Settings Top Page > Using the Copier Function > Making Enlarged or Reduced Copies Making Enlarged or Reduced Copies This section describes how to specify the reduction or enlargement ratio for the current job. Scaling There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. ● Preset ratio 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400% 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% ● Custom ratio 25% to 400% in 1% increments.
● Top Use the following keys to cancel settings: ❍ [ ]: Cancels the changes made to settings and returns the display to the previous screen. ❍ [Clear/Stop]: Cancels the changes made to settings and returns the display to the initial screen. ● You can change the machine's default [Reduce/Enlarge] setting to always make photocopies in the specified ratio.
Contents Previous Next Settings Top Page > Using the Copier Function > Combining Multiple Pages Combining Multiple Pages This section describes how to set the machine to combine multiple pages of an original onto a single sheet of paper. There are two ways to combine multiple pages: 2-in-1/4-in-1 copy and ID card copy. 2-in-1/4-in-1 copy You can copy two or four pages of an original onto a single sheet of paper.
Contents Previous Next Settings Top Page > Using the Copier Function > Combining Multiple Pages > Copying Two or Four Pages onto One Sheet Copying Two or Four Pages onto One Sheet This section describes how to set 2-in-1/4-in-1 copy mode for the current job. ● This function is only available when the original is set in the ADF, not when it is set on the exposure glass. ● To use this function, the paper size used for printing copies must be set to A4, Letter, or Legal.
● Landscape Column Scaling is preset to 50%, regardless of the printout paper size. Use this procedure to set 2-in-1/4-in-1 copy mode for the current job. Press the [Reduce/Enlarge] key. Press the [Reduce/Enlarge] key or [ ][ ] keys to select [2in1] or [4in1], and then press the [OK] key. Press the [ ][ ] keys to select the desired printout format, and then press the [OK] key. ● ● ● If [2in1] has been selected, select [Portrait] or [Landscape].
Top ● For details about [Reduce/Enlarge], see Copy Settings ● For details about [Auto Clear], see Administrator Settings Previous Copyright © 2009 Next . .
Contents Previous Next Settings Top Page > Using the Copier Function > Combining Multiple Pages > Copying Both Sides of an ID Card onto One Side of Paper Copying Both Sides of an ID Card onto One Side of Paper This section describes how to copy the front and back sides of an ID card, or other small document, onto one side of a sheet of paper. When copying onto A4 size paper, you can copy documents that are smaller than A5 size.
display. Within 30 seconds, place the original back side down and top to the machine rear on the exposure glass, and then press the [B&W Start] key or [Color Start] key again. Use the same mode (color or black-and-white) for both sides. ● Use the following keys to cancel settings: ❍ [ ]: Cancels the changes made to settings and returns the display to the previous screen. ❍ [Clear/Stop]: Cancels the changes made to settings and returns the display to the initial screen.
Contents Previous Next Settings Top Page > Using the Copier Function > Making 2-sided Copies Making 2-sided Copies This section describes how to set the machine to make 2-sided copies by copying single-sided documents onto the front and back sides of the paper. ● This function is only available when the original is set in the ADF, not when it is set on the exposure glass. ● Paper must be fed from tray 1 or tray 2, not from the bypass tray.
Press the [Copy] key. Press any menu key. Press the [ ][ ] keys to select [Duplex Copy], and then press the [OK] key. Press the [ ][ ] keys to select copy orientation from [Top to Top] or [Top to Bottom], and then press the [OK] key. Press the [ ][ ] keys to select original orientation from [Portrait] or [Landscape], and then press the [OK] key. Confirm the setting, and then press the [ ] key. Press the [Clear/Stop] key to return to the initial screen.
Contents Previous Next Settings Top Page > Using the Copier Function > Specifying Scan Settings Specifying Scan Settings This section describes how to specify image density and quality for the current job.
Contents Previous Next Settings Top Page > Using the Copier Function > Specifying Scan Settings > Adjusting Image Density Adjusting Image Density This section describes how to adjust image density for the current job. There are five image density levels. The higher the density level, the darker the printout. Press the [Density] key. Press the [Density] key or [ ][ ] keys to select the desired density level, and then press the [OK] key.
Contents Previous Next Settings Top Page > Using the Copier Function > Specifying Scan Settings > Selecting the Document Type According to Original Selecting the Document Type According to Original This section describes how to select the best document type for the original that you are scanning. There are three document types: Text Select this when the original contains only text and no photographs or pictures. Photo Select this when the original contains only photographs or pictures.
● Top For details about [Auto Clear], see Administrator Settings Previous Copyright © 2009 Next .
Contents Previous Next Settings Top Page > Using the Scanner Function > The Screen in Scanner Mode The Screen in Scanner Mode This section provides information about the screen in scanner mode. By default, the display shows the copier screen when the machine is turned on. If the copier or fax screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner screen. Screen in standby mode Ready Press Address ● Scanner mode cannot be specified as the start-up mode.
Contents Previous Next Settings Top Page > Using the Scanner Function > Registering Scan Destinations Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an email address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Browser. ● The Address Book data could be damaged or lost unexpectedly.
Item Setting Description One Touch Button Optional Select when setting the destination as a Quick Dial entry. Full Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Destination E-mail Address Required E-mail address of the destination. Can contain up to 64 characters. Sender Optional E-mail address to which a notification is sent after transmission. Can contain up to 64 characters.
Item Setting Description One Touch Button Optional Select when setting the destination as a Quick Dial entry. Full Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Host name or IP Address Required Name or IP address of the FTP server. Can contain up to 32 characters. File Format for Color/Gray Required File format of the scanned file when scanning in color. PDF or JPEG can be selected.
Item Setting Description One Touch Button Optional Select when setting the destination as a Quick Dial entry. Full Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Service Name Required Path to the directory where scanned files will be stored. Consists of the IP address or name of the destination computer, and name of the shared folder. Can contain up to 32 characters.
● To send files via e-mail, SMTP and DNS settings must be configured properly. ● If you are using the Scan to E-mail function, select a time zone according to your geographic location to send email with correct transmission date and time. ● To send files to an FTP server or computer, the user name, password, and directory must be configured properly.
Contents Previous Next Settings Top Page > Using the Scanner Function > Registering Scan Destinations > Modifying Scan Destinations Modifying Scan Destinations This section describes how to modify the information of registered destinations. Start the Web browsing software, and access the machine by entering its IP address. Click [Scan Destination]. Select the entry to modify, and then click [Edit]. Modify settings as necessary. Enter the administrator password if required. Click [Submit].
Contents Previous Next Settings Top Page > Using the Scanner Function > Registering Scan Destinations > Deleting Scan Destinations Deleting Scan Destinations This section describes how to delete registered destinations. Start the Web browsing software, and access the machine by entering its IP address. Click [Scan Destination]. Select the entry to delete, and then click [Delete]. Confirm that the entry you have selected is the entry that you want to delete. Enter the administrator password if required.
Contents Previous Next Settings Top Page > Using the Scanner Function > Scanning Using the Control Panel Scanning Using the Control Panel Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder). Scanning using the control panel is only available with network connection.
Contents Previous Next Settings Top Page > Using the Scanner Function > Scanning Using the Control Panel > Basic Operation for Sending Scanned Files Basic Operation for Sending Scanned Files This section describes the basic operation for scanning using the control panel. The scanned file is sent via E-mail, to an FTP server, or a computer, depending on the specified destination.
To scan in black and white, press the [B&W Start] key. To scan in color, press the [Color Start] key. Depending on the machine's settings, you may be prompted to place another original on the exposure glass. In this case, proceed to the next step. If you have more originals to scan, place the next original on the exposure glass, and then press [1]. Repeat this step until all originals are scanned. When all originals have been scanned, press [2] to start sending the scanned file.
Contents Previous Next Settings Top Page > Using the Scanner Function > Scanning Using the Control Panel > Basic Operation for Sending Scanned Files > Specifying the scan destination Specifying the scan destination This section describes how to specify a destination using the following keys: ● One Touch buttons Use these to specify destinations registered as Quick Dial entries. ● [Pause/Redial] key Press this to specify the last used destination as the destination for the current job.
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Contents Previous Next Settings Top Page > Using the Scanner Function > Scanning Using the Control Panel > Specifying the Scan Settings Specifying the Scan Settings This section describes how to specify the scanning size, image density, and resolution for the current job. When a scan destination is specified When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book.
Contents Previous Next Settings Top Page > Using the Scanner Function > Scanning Using the Control Panel > Specifying the Scan Settings > Specifying the scanning size according to the size of the original Specifying the scanning size according to the size of the original This section describes how to specify the scanning size according to the size of the current original. Press the [Reduce/Enlarge] key.
Top ● For details about [Document Size], see Scanner Settings ● For details about [Auto Clear], see Administrator Settings Previous Copyright © 2009 Next . .
Contents Previous Next Settings Top Page > Using the Scanner Function > Scanning Using the Control Panel > Specifying the Scan Settings > Adjusting image density Adjusting image density This section describes how to adjust image density for the current job. There are five image density levels. The higher the density level, the darker the scanned image. Press the [Density] key. Press the [Density] key or [ ][ ] keys to select the desired density level, and then press the [OK] key.
Contents Previous Next Settings Top Page > Using the Scanner Function > Scanning Using the Control Panel > Specifying the Scan Settings > Specifying resolution Specifying resolution This section describes how to specify the scan resolution for the current job. There are six resolution settings. The higher the resolution, the higher the quality but greater the file size. Press the [Image Quality] key.
Contents Previous Next Settings Top Page > Using the Scanner Function > Scanning from a Computer Scanning from a Computer Scanning from a computer (TWAIN scanning) allows you to operate the machine from your computer and scan originals into your computer directly. TWAIN scanning is available with both USB and network connections. Run a TWAIN-compatible application. Select this machine within the application to display the TWAIN dialog box.
Contents Previous Next Settings Top Page > Using the Scanner Function > Scanning from a Computer > Settings you can configure in the TWAIN dialog box Settings you can configure in the TWAIN dialog box This section describes the settings in you can configure in the TWAIN dialog box. 1. Scanner: Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to discover all available scanners connected via USB or the network. 2.
Select this to scan originals with many graphics, originals with both text and graphics, line art, or color photographs in fast scan mode. [ADF-Better] Select this to scan originals with many graphics, originals with both text and graphics, line art, or color photographs in high-resolution scan mode. [ADF-gray] Select this to scan originals with many graphics, originals with both text and graphics, line art, or color photographs as grayscale images. [Custom...
Contents Previous Next Settings Top Page > Using the Fax Function > The Screen in Fax Mode The Screen in Fax Mode This section provides information about the screen in fax mode. By default, the display shows the copier screen when the machine is turned on. If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel to switch to the fax screen.
Contents Previous Next Settings Top Page > Using the Fax Function > Setting the Date and Time Setting the Date and Time This section describes how to set the time and date for the machine's internal clock, and how to select the display format. ● Date Year, month, date, and date format (MM/DD/YYYY, DD/MM YYYY, or YYYY MM/DD) ● Time Hour, minute, time format (12- or 24-hour), and AM/PM stamp (when 12-hour time format is selected) Press the [User Tools] key.
If you selected [12 hours], proceed to the next step. Press the [ ][ ] keys to select [Am] or [Pm], and then press the [OK] key. Enter the current hour using the number keys, and then press the [OK] key. Enter the current minute using the number keys, and then press the [OK] key. Confirm the current setting, and then press the [OK] key. Press the [ ] key to return to the previous level of menu tree. Press the [Clear/Stop] key to return to the initial screen.
Contents Previous Next Settings Top Page > Using the Fax Function > Registering Fax Destinations Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel or Web Browser. The Address Book allows you to specify fax destinations quickly and easily. ● The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss.
Contents Previous Next Settings Top Page > Using the Fax Function > Registering Fax Destinations > Registering Fax Destinations Using the Control Panel Registering Fax Destinations Using the Control Panel This section describes how to register destinations using the control panel. Press the [User Tools] key. Press the [ ][ ] keys to select [Fax Directory], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
● For details about entering characters, see Entering Characters ● For details about [Pause Key Time], see Fax Transmission Settings ● For details about [Admin Menu Lock], see Administrator Settings Related topics Modifying fax destinations Deleting fax destinations Top Previous Copyright © 2009 Next . . .
Contents Previous Next Settings Top Page > Using the Fax Function > Registering Fax Destinations > Registering Fax Destinations Using the Control Panel > Modifying fax destinations Modifying fax destinations This section describes how to modify the information of registered destinations. Press the [User Tools] key. Press the [ ][ ] keys to select [Fax Directory], and then press the [OK] key.
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Contents Previous Next Settings Top Page > Using the Fax Function > Registering Fax Destinations > Registering Fax Destinations Using the Control Panel > Deleting fax destinations Deleting fax destinations This section describes how to delete registered destination. Press the [User Tools] key. Press the [ ][ ] keys to select [Fax Directory], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
Top ● You can press the [ ● A password for accessing the [Fax Directory] menu can be specified in [Admin Menu Lock]. ● For details about [Admin Menu Lock], see Administrator Settings Previous Copyright © 2009 Next ] key to exit to the previous level of the menu tree. .
Contents Previous Next Settings Top Page > Using the Fax Function > Registering Fax Destinations > Registering Fax Destinations Using Web Browser Registering Fax Destinations Using Web Browser This section describes how to register destinations using Web Browser. Start the Web browsing software and access the machine by entering its IP address. Click [One Touch Button] or [Fax Speed Dial]. From the [Add New Type] list, select [Fax].
● If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits following the pause. You can specify the length of the pause time in the [Pause Key Time] setting under fax transmission settings. ● To use tone services on a pulse-dialing line, insert “ ” in a fax number. “ tone temporarily.
Contents Previous Next Settings Top Page > Using the Fax Function > Registering Fax Destinations > Registering Fax Destinations Using Web Browser > Modifying fax destinations Modifying fax destinations This section describes how to modify the information of registered destinations. Start the Web browsing software and access the machine by entering its IP address. Click [One Touch Button] or [Fax Speed Dial]. If you modify the Speed Dial entry, proceed to step . Click [Fax Quick Dial].
Contents Previous Next Settings Top Page > Using the Fax Function > Registering Fax Destinations > Registering Fax Destinations Using Web Browser > Deleting fax destinations Deleting fax destinations This section describes how to delete registered destination. Start the Web browsing software and access the machine by entering its IP address. Click [One Touch Button] or [Fax Speed Dial]. If you delete the Speed Dial entry, proceed to step . Click [Fax Quick Dial].
Contents Previous Next Settings Top Page > Using the Fax Function > Sending a Fax Sending a Fax This section describes the transmission modes and the basic operations for sending a fax. ● It is recommended that you call the receiver and confirm with them when sending important documents.
Contents Previous Next Settings Top Page > Using the Fax Function > Sending a Fax > Selecting Transmission Mode Selecting Transmission Mode This section describes how to select the transmission mode. There are two transmission modes: Memory Transmission and Immediate Transmission. Memory Transmission In this mode, the machine scans several originals into memory and sends them all at once. This is convenient when you are in a hurry and want to take the document away from the machine.
● Top You can press the [ Previous Copyright © 2009 Next ] key to exit to the previous level of the menu tree.
Contents Previous Next Settings Top Page > Using the Fax Function > Sending a Fax > Basic Operation for Sending a Fax Basic Operation for Sending a Fax This section describes the basic operation for sending a fax. ● The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. Press the [Facsimile] key. Place the original on the exposure glass or in the ADF. If necessary, configure the advanced scan settings.
can specify the length of the pause time in the [Pause Key Time] setting under fax transmission settings. ● To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing mode from pulse to tone temporarily. ● You can also specify a destination using the One Touch buttons, Speed Dial function, or [Pause/Redial] key. In addition, you can specify multiple destinations and broadcast the fax you are sending.
Contents Previous Next Settings Top Page > Using the Fax Function > Sending a Fax > Basic Operation for Sending a Fax > Canceling a fax Canceling a fax Follow the procedure below to cancel sending a fax. When in Immediate Transmission mode If you cancel sending a fax while the machine is scanning the original, the fax transmission process is canceled immediately. In this case, an error is displayed on the other party's machine.
Contents Previous Next Settings Top Page > Using the Fax Function > Sending a Fax > Specifying the Fax Destination Specifying the Fax Destination This section describes how to specify the destination when sending a fax.
Contents Previous Next Settings Top Page > Using the Fax Function > Sending a Fax > Specifying the Fax Destination > Specifying the destination using the One Touch buttons Specifying the destination using the One Touch buttons This section describes how to select a destination registered as a Quick Dial entry using One Touch buttons. Press the One Touch button to which the desired Quick Dial entry is registered. Press the [Shift] key if you want to use Quick Dial entries Nos.
Contents Previous Next Settings Top Page > Using the Fax Function > Sending a Fax > Specifying the Fax Destination > Specifying the destination using Speed Dial Specifying the destination using Speed Dial This section describes how to select a destination registered as a Speed Dial entry. There are two ways to select a destination: ● Entering a Speed Dial number ● Searching by Speed Dial name Entering a Speed Dial number Press the [Address book] key twice.
Confirm that the desired entry is shown on the display, and then press the [OK] key. Top ● When searching through the Address Book, only the Speed Dial entries will be found, not the Quick Dial entries. ● You can check the registered names and fax numbers by printing a report.
Contents Previous Next Settings Top Page > Using the Fax Function > Sending a Fax > Specifying the Fax Destination > Specifying the destination using the broadcast function Specifying the destination using the broadcast function You can send a fax to multiple destinations simultaneously. You can broadcast faxes to a maximum of 100 destinations. Faxes are sent to destinations in the order they were specified. Specify the destination using Quick Dial, Speed Dial, or the number keys. Press the [OK] key.
Contents Previous Next Settings Top Page > Using the Fax Function > Sending a Fax > Specifying the Fax Destination > Specifying the destination using the redial function Specifying the destination using the redial function You can specify the last used destination as the destination for the current job. This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination each time. Press the [Pause/Redial] key.
Contents Previous Next Settings Top Page > Using the Fax Function > Sending a Fax > Useful Sending Functions Useful Sending Functions This section explains some useful fax functions. You can confirm the status of the other party's machine easily before sending a fax by using the On Hook Dial function. If you have an extra telephone, you can talk and send a fax in one call. ● This function is available in Immediate Transmission mode only.
Pick up the handset of the external telephone. Specify the destination using the external telephone. When the other party answers, ask them to press their fax start button. If you hear a high pitched tone, press the [Facsimile] key, and then press the [B&W Start] key. Press [1], and then press the [B&W Start] key. Replace the handset.
Contents Previous Next Settings Top Page > Using the Fax Function > Sending a Fax > Specifying the Scan Settings Specifying the Scan Settings This section describes how to specify image density and resolution for the current scan job.
Contents Previous Next Settings Top Page > Using the Fax Function > Sending a Fax > Specifying the Scan Settings > Adjusting image density Adjusting image density This section describes how to adjust image density for the current job. There are three image density levels. The darker the density level, the darker the printout. Press the [Density] key. Press the [Density] key or [ ][ ] keys to select the desired density level, and then press the [OK] key.
Contents Previous Next Settings Top Page > Using the Fax Function > Sending a Fax > Specifying the Scan Settings > Specifying the resolution Specifying the resolution This section describes how to specify the scan resolution for the current job. There are three resolution settings: Standard Select this when the original is a printed or typewritten document with normal-sized characters. Fine Select this when the original is a document with small print.
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Contents Previous Next Settings Top Page > Using the Fax Function > Using the Fax Function from a Computer (LAN-Fax) Using the Fax Function from a Computer (LAN-Fax) This section describes how to use the fax function of the machine from a computer. You can send a document directly from a computer through this machine to another fax machine, without printing the document. ● This functions is supported by Windows 2000/XP/Vista and Windows Server 2003/2003 R2/2008.
Contents Previous Next Settings Top Page > Using the Fax Function > Using the Fax Function from a Computer (LAN-Fax) > Configuring the LAN-Fax Address Book Configuring the LAN-Fax Address Book This section describes the LAN-Fax Address Book. Configure the LAN-Fax Address Book on the computer. The LAN-Fax Address Book allows you to specify LAN-Fax destinations quickly and easily. The LAN-Fax Address Book can contain up to 1000 entries, including individual destinations and groups of destinations.
Contents Previous Next Settings Top Page > Using the Fax Function > Using the Fax Function from a Computer (LAN-Fax) > Configuring the LAN-Fax Address Book > Opening the LAN-Fax Address Book Opening the LAN-Fax Address Book This section describes how to open the LAN-Fax Address Book. On the [Start] menu, click [Printers and Faxes]. Click the icon of the LAN-Fax driver. On the [File] menu, click [Printing Preferences...]. Click the [Address Book] tab.
Contents Previous Next Settings Top Page > Using the Fax Function > Using the Fax Function from a Computer (LAN-Fax) > Configuring the LAN-Fax Address Book > Registering destinations Registering destinations This section describes how to register destinations in the LAN-Fax Address Book. Open the LAN-Fax Address Book, and then click [Add User]. Register the required information and click [OK]. For details, see the table below.
Top ● You can partly modify an existing destination and register it as a new one with similar information. ● For details about [Pause Key Time], see Fax Transmission Settings ● For details about how to register a new destination similar to an existing one, see Modifying destinations Previous Copyright © 2009 Next . .
Contents Previous Next Settings Top Page > Using the Fax Function > Using the Fax Function from a Computer (LAN-Fax) > Configuring the LAN-Fax Address Book > Modifying destinations Modifying destinations This section describes how to modify registered destinations. Open the LAN-Fax Address Book, select the destination you want to modify from the [User List], and then click [Edit]. Modify information as necessary, and then click [OK].
Contents Previous Next Settings Top Page > Using the Fax Function > Using the Fax Function from a Computer (LAN-Fax) > Configuring the LAN-Fax Address Book > Registering groups Registering groups This section describes how to register groups of destinations. A group can contain up to 100 individual destinations. Open the LAN-Fax Address Book, and then click [Add Group]. Enter the group name in [Group Name]. Select the destination you want to include in the group from [User List], and then click [Add].
Contents Previous Next Settings Top Page > Using the Fax Function > Using the Fax Function from a Computer (LAN-Fax) > Configuring the LAN-Fax Address Book > Modifying groups Modifying groups This section describes how to modify registered groups. Open the LAN-Fax Address Book, select the group you want to modify from the [User List], and then click [Edit]. To add a destination to the group, select the destination you want to add from [User List] and click [Add].
Contents Previous Next Settings Top Page > Using the Fax Function > Using the Fax Function from a Computer (LAN-Fax) > Configuring the LAN-Fax Address Book > Deleting individual destinations or groups Deleting individual destinations or groups This section describes how to delete individual destinations or groups from the LAN-Fax Address Book. Open the LAN-Fax Address Book, select the destination you want to delete from [User List], and then click [Delete]. A confirmation message appears. Click [Yes].
Contents Previous Next Settings Top Page > Using the Fax Function > Using the Fax Function from a Computer (LAN-Fax) > Configuring the LAN-Fax Address Book > Exporting/Importing LAN-Fax Address Book data Exporting/Importing LAN-Fax Address Book data This section describes how to export or import LAN-Fax Address Book data. Exporting LAN-Fax Address Book data LAN-Fax Address Book data can be exported to a file in CSV (Comma Separated Values) format.
If a destination with the same name is found during the import process, select one of the following operations: ● ● ● ● ● ● [Skip]: Skips the destination, and imports the remaining data. [Save as new User]: Imports the current destination as a separate destination under the same name as an existing destination. [Save All as new]: Imports the current and subsequent destinations as separate destinations under the same names as existing destinations.
Contents Previous Next Settings Top Page > Using the Fax Function > Using the Fax Function from a Computer (LAN-Fax) > Basic Operation for Sending Faxes from a Computer Basic Operation for Sending Faxes from a Computer This section describes the basic operation for sending faxes from a computer. You can select the destination from the LAN-Fax Address Book or enter the fax number directly. You can send faxes to up to 100 destinations at one time.
can specify the length of the pause time in the [Pause Key Time] setting under fax transmission settings. ● To use tone services on a pulse-dialing line, insert “ ” in a fax number. “ ” switches the dialing mode from pulse to tone temporarily. ● To delete an entered destination, select the destination in the [Destination List], and then click [Delete from List]. ● You can register the fax number you entered in the [Specify Destination] tab in the LAN-Fax Address Book.
Contents Previous Next Settings Top Page > Using the Fax Function > Using the Fax Function from a Computer (LAN-Fax) > Basic Operation for Sending Faxes from a Computer > Canceling a fax Canceling a fax You can cancel sending a fax using either the machine's control panel or your computer, depending on the status of the job. Canceling while the machine is receiving a fax from the computer Cancel the fax from the computer. Double-click the printer icon on the task bar of your computer.
Contents Previous Next Settings Top Page > Using the Fax Function > Using the Fax Function from a Computer (LAN-Fax) > Configuring Transmission Settings Configuring Transmission Settings This section describes how to configure transmission settings in the LAN-Fax driver's properties. Properties are set separately for each application. On the [File] menu, click [Print...].
Contents Previous Next Settings Top Page > Using the Fax Function > Using the Fax Function from a Computer (LAN-Fax) > Configuring Transmission Settings > Settings you can configure in the LAN-Fax driver's properties Settings you can configure in the LAN-Fax driver's properties This section describes the settings you can configure in the LAN-Fax driver's properties. 1. Paper size Specifies the paper size. ❍ Document Size Specifies the paper size of the document you are sending.
● The settings configured here are applicable for the current application only.
Contents Previous Next Settings Top Page > Using the Fax Function > Receiving a Fax Receiving a Fax This section describes the reception modes and the basic operations for receiving a fax. ● When receiving an important fax, we recommend you confirm the contents of the received fax with the sender. ● The machine may not be able to receive faxes when the amount of free memory space is low. ● If a printing problem occurs, the fax is stored in memory.
Contents Previous Next Settings Top Page > Using the Fax Function > Receiving a Fax > Selecting Reception Mode Selecting Reception Mode This section describes how to select the reception mode. The reception modes are as follows: When using the machine only as a fax machine Select the following mode when no external telephone or telephone answering device is connected: ● Fax Only mode (auto reception) In this mode, the machine is used only as a fax machine and receives faxes automatically.
● You can press the [ ] key to exit to the previous level of the menu tree. ● In FAX/TAD mode, make sure to set the external answering device to answer calls within five rings, because the machine automatically starts to receive faxes after the fifth ring.
Contents Previous Next Settings Top Page > Using the Fax Function > Receiving a Fax > Receiving a Fax in Manual Mode Receiving a Fax in Manual Mode This section describes the basic operation for receiving a fax when the reception mode is set to Manual mode. Pick up the handset of the external telephone to answer the call. A normal telephone call starts. When you hear a fax calling tone or no sound, press the [Facsimile] key, and then press the [B&W Start] key. Press [3]. Press the [B&W Start] key.
Contents Previous Next Settings Top Page > Using the Fax Function > Receiving a Fax > Receiving a Fax in Fax Only Mode Receiving a Fax in Fax Only Mode When the reception mode is set to Fax Only mode, the machine automatically answers all incoming calls in fax reception mode. ● You can specify the number of times the machine rings before answering a call in the [Ring Count Delay] setting under [Fax Settings].
Contents Previous Next Settings Top Page > Using the Fax Function > Receiving a Fax > Receiving a Fax in FAX/TEL Mode Receiving a Fax in FAX/TEL Mode When the reception mode is set to FAX/TEL mode, the machine receives a fax automatically if the incoming call is a fax call and rings when it receives voice calls. 1. When there is an incoming call, the machine tries to detect a fax calling tone for five seconds. If a fax calling tone is detected, the machine starts to receive the fax automatically. 2.
Contents Previous Next Settings Top Page > Using the Fax Function > Receiving a Fax > Receiving a Fax in FAX/TAD Mode Receiving a Fax in FAX/TAD Mode When the reception mode is set to FAX/TAD mode, the external telephone answering device answers and records messages when the machine receives telephone calls. If the incoming call is a fax call, the machine receives the fax automatically. 1. When there is an incoming call, the machine rings up to five times.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Basic Operation Using the Menu Screen Basic Operation Using the Menu Screen This section describes the basic procedure for specifying and changing the machine's settings. If you want to configure the machine's system settings, press the [User Tools] key. If you want to configure the settings of machine's current operation mode, press any menu key.
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Contents Previous Next Top Page > Configuring the Machine Using the Control Panel > Menu Chart Menu Chart This section lists the parameters included in each menu. ● Some items can also be configured using Web Browser.
Pause Key Time Auto Redial Transmitter Header Fax System Settings ([User Tools] key setting) RX Settings Tray Settings Delete Document Comm Settings Report Settings Fax Directory ([User Tools] key setting) Quick Dial Entry Speed Dial Entry Machine Settings ([User Tools] key setting) Speaker Volume Paper Settings I/O Timeout Auto Continue Toner Saver Mode Supplies Info Scanner Carriage High Humidity Mode Color Regist.
Configuration Page Activity Report Memory List Quick Dial List Speed Dial List Scan Directory List Scan Transmission Log Maintenance Page Admin Settings ([User Tools] key setting) Date/Time Setup User Settings TEL Line Type PBX Selection PBX Access Digit Default Mode Auto Clear Power Saver Display Language Country Code Setting Default Admin Menu Lock PDL Settings ([User Tools] key setting) Paper Input List Print System PCL Menu PS Menu
● For details about configuring the machine using Web Browser, see Configuring the Machine Using Web Browser Top Previous Copyright © 2009 Next .
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Copy Settings Copy Settings This section describes how to configure the copy settings.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Copy Settings > Changing Copy Settings Changing Copy Settings The procedure for changing the sort copy setting is provided as an example. Press the [Copy] key. Press any menu key. Press the [ ][ ] keys to select [Sort], and then press the [OK] key. Copy Settings Sort Press the [ ][ ] keys to select [On] or [Off], and then press the [OK] key.
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Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Copy Settings > Copy Setting Parameters Copy Setting Parameters This section describes the copy setting parameters. ● Some items might not appear, depending on the model type you are using. Paper Select Specifies the paper size used for printing copies. When a tray is selected, the machine prints from that tray only.
● ● ● (Darkest) ● Reduce/Enlarge Specifies a combined copy, or the percentage by which copies are enlarged or reduced. Default: 100% ● 50% ● 65% ( model only) ● 71% ( model only) ● 78% ( model only) ● 82% ( model only) ● 93% ● 100% ● 2in1 Select this to photocopy two pages of an original onto a single sheet of paper. When selecting this option, also select the orientation.
● 122% ( model only) ● 129% ( model only) ● 141% ( model only) ● 155% ( model only) ● 200% ● 400% ● ID Card Copy Sets the machine to copy the front and back sides of an ID card, or other small document, onto the front of a single sheet of paper. Note that enabling this setting automatically disables the [Duplex Copy] setting. Default: [Off] ● ❍ On ❍ Off Custom 25-400% Color Adjustment Specify mainly the shade of gray using the color balance of red, green and blue.
● ❍ Portrait ❍ Landscape Top to Bottom Select this to make 2-sided copies in top-to-bottom copy orientation. Also, select portrait or landscape for the orientation of the original.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Scanner Settings Scanner Settings This section describes how to configure the scanner settings.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Scanner Settings > Changing Scanner Settings Changing Scanner Settings The procedure for changing the setting for creating a single file containing multiple pages is provided as an example. Press the [Scanner] key. Press any menu key. Press the [ ][ ] keys to select [Multi Page in A Document], and then press the [OK] key.
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Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Scanner Settings > Scanner Setting Parameters Scanner Setting Parameters This section describes the scanner setting parameters. ● Some items might not appear, depending on the model type you are using. Document Size Specifies the scanning size according to the size of the original. Default: ● [LTR 8.5x11], [A4 210x297] LGL 8.5x14, LTR 8.5x11, STMT 8.5x5.5, EXEC 7.25x10.
Density Specifies the image density for scanning originals. Default: (Lightest) ● ● ● ● (Darkest) ● Limitation Of Size Of Mail Specifies the maximum size of a file that can be sent by e-mail. Default: [1 MB] ● 1 MB ● 2 MB ● 3 MB ● 4 MB ● 5 MB ● No Limit B&W Scanning Mode Specifies the scanning mode for black-and-white scanning using the control panel. Default: [Halftone] ● Halftone The machine creates 1-bit black-and-white images. Images contain only black and white colors.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Fax Transmission Settings Fax Transmission Settings This section describes how to configure the fax transmission settings.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Fax Transmission Settings > Changing Fax Transmission Settings Changing Fax Transmission Settings The procedure for setting the resolution for scanning the original is provided as an example. Press the [Facsimile] key. Press any menu key. Press the [ ][ ] keys to select [Resolution], and then press the [OK] key.
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Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Fax Transmission Settings > Fax Transmission Setting Parameters Fax Transmission Setting Parameters This section describes fax transmission setting parameters. Immediate TX Sets the machine to send a fax immediately when the original is scanned. Default: [Off] ● Off Select this when using Memory Transmission. ● On Select this when using Immediate Transmission.
Transmitter Header Sets the machine to add a header to every fax you send. The header includes the current date and time, user fax name and number, job ID, and page information.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Fax System Settings Fax System Settings This section describes how to configure the fax system settings.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Fax System Settings > Changing Fax System Settings Changing Fax System Settings The procedure for setting the tray for printing faxes is provided as an example. Press the [User Tools] key. Press the [ ][ ] keys to select [Fax Settings], and then press the [OK] key. Press the [ ][ ] keys to select [Tray Settings], and then press the [OK] key.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Fax System Settings > Fax System Setting Parameters Fax System Setting Parameters This section describes fax system setting parameters. RX Settings (Reception Settings) Specifies the settings for receiving a fax. ● RX Mode Specifies the reception mode. Default: [Fax Only] ❍ Fax Only The machine automatically answers all incoming calls in fax reception mode.
The machine uses tray 1 and tray 2 if they contain paper of the same size. In this case, the machine starts to print from tray 1. If tray 1 runs out of paper, the machine automatically switches to tray 2 to continue printing. If tray 2 runs out of paper, load paper in tray 1. ❍ Tray1 Only ❍ Tray2 Only Delete Document Deletes unsent fax jobs remaining in the machine's memory. This function is only performed when selected.
❍ 2.4 Kbps Report Settings ● TX Report Sets the machine to print a transmission report automatically after a fax transmission. When the machine is in Immediate Transmission mode, the image of the original will not be reproduced on the report, even if [Error Only Img] or [Always Prt Img] is selected. Default: [Always Prt Img] ❍ Error Only Prints a report when a transmission error occurs. ❍ Error Only Img Prints a report with an image of the original when transmission error occurs.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Fax Directory Settings Fax Directory Settings This section describes the fax Quick Dial/Speed Dial settings.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Fax Directory Settings > Registering Fax Destinations in Fax Quick Dial/ Speed Dial Registering Fax Destinations in Fax Quick Dial/Speed Dial Register fax destinations in the Address Book using this menu. ● A password for accessing the [Fax Directory] menu can be specified in [Admin Menu Lock].
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Fax Directory Settings > Fax Directory Parameters Fax Directory Parameters Quick Dial Entry Specifies the fax number and name for Quick Dial entries. You can register up to 20 Quick Dial entries. ● 01 to 20 ❍ Fax # Entry Specifies the fax number for Quick Dial entries. The fax number can contain up to 40 characters, including 0 to 9, pause, " ", " ", and space.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Machine Settings Machine Settings This section describes the machine's operational settings.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Machine Settings > Changing Machine Settings Changing Machine Settings The procedure for changing the volume of the keypad tone is provided as an example. Press the [User Tools] key. Press the [ ][ ] keys to select [Machine Settings], and then press the [OK] key. Menu Machine Settings Press the [ ][ ] keys to select [Speaker Volume], and then press the [OK] key.
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Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Machine Settings > Machine Setting Parameters Machine Setting Parameters This section describes the machine setting parameters. ● Some items might not appear, depending on the model type you are using. Speaker Volume Specifies the volume of the sounds produced by the machine. Default: 1 for [Keypad Volume], and 2 for other parameters.
❍ 2 ❍ 3 Paper Settings ● Paper Type Specifies the paper type for each tray. The setting for tray 2 appears only when it is installed.
Locked Print file. You can also print or delete an existing Locked Print file so that the new Locked Print file can be stored in the machine. Default: 60 seconds ❍ ● 0 to 300 seconds, in increments of 1 second Restrict User Specifies how many seconds a user stays authenticated after paper is output when copying with the exposure glass. Note that authentication automatically expires immediately after copying using the ADF, sending a fax, or scanning using the control panel.
Returns the scanning unit inside the machine to its original position. Before transporting the machine, use this function to return the scanning unit to its original position. ● Move To Lock ❍ [Not Execute] Exits to the previous level of the menu tree without returning the scanning unit to its original position. ❍ [Execute] Returns the scanning unit to its original position. High Humidity Mode Sets the machine to produce prints in consistent quality even when humidity is high.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Network Settings Network Settings This section describes the network settings.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Network Settings > Changing Network Settings Changing Network Settings The procedure for changing the network speed is provided as an example. Press the [User Tools] key. Press the [ ][ ] keys to select [Network Settings], and then press the [OK] key. Menu Network Settings If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
Top ● You can press the [ ● For details about [Admin Menu Lock], see Administrator Settings Previous Copyright © 2009 Next ] key to exit to the previous level of the menu tree. .
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Network Settings > Network Setting Parameters Network Setting Parameters This section describes the network setting parameters. Ethernet ● MAC Displays the machine's MAC address. ● LINK Status Displays the current Ethernet speed setting. ● ❍ 100M Full Duplex ❍ 100M Half Duplex ❍ 10M Full Duplex ❍ 10M Half Duplex LINK Setting Specifies the speed for Ethernet communication.
● IP Source Displays the IP address acquisition method.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Reports Print Reports Print This section describes the types of reports that can be printed.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Reports Print > Printing the Configuration Page Printing the Configuration Page Follow the procedure below to print the configuration page. Press the [User Tools] key. Press the [ ][ ] keys to select [Reports Print], and then press the [OK] key. Menu Reports Print Press the [ ][ ] keys to select [Configuration Page], and then press the [OK] key.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Reports Print > Types of Report Types of Report ● Some items might not appear, depending on the model type you are using. Configuration Page Prints general information and the current configurations of the machine. Activity Report Prints a fax transmission and reception report for the last 100 jobs. Memory List Prints a list of unsent fax jobs remaining in the machine's memory.
Contents Previous Next Top Page > Configuring the Machine Using the Control Panel > Reports Print > Reading the Configuration Page Reading the Configuration Page Device Info ● Model Name Shows the machine model name. ● Serial Number Shows the serial number assigned to the machine by the manufacturer. ● Memory Size Shows the total amount of memory installed on the machine. ● Firmware Version Shows the version of the machine's firmware.
Top ● SNMP ● Email ❍ Time Zone ❍ Email Address 1 ❍ Notification Level 1 ❍ Email Address 2 ❍ Notification Level 2 Previous Copyright © 2009 Next
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Reports Print > Reading the Activity Report Reading the Activity Report # Shows file management numbers. Date/Time Shows the transmission start date and time for fax transmission. Shows the reception date and time for fax reception. TX/RX Shows whether a fax was sent or received. Duration Shows the time taken for fax transmission or reception to complete.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Reports Print > Reading the Memory List Reading the Memory List # Shows file management numbers. Date/Time Shows the date and time at which a fax was stored in memory. Type Shows the type of function used to send the fax: "Redial" if sending was by automatic redial; "Broadcast" if sending was by broadcast; "Memory TX" if sending was by any other method.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Reports Print > Reading the Scan Transmission Log Reading the Scan Transmission Log No. Shows file management numbers. Date Shows the date of a transmission. Time Shows the time at which a transmission was completed. Type Shows the transmission method. Scan Destination Shows the scan destination. Page Shows the number of pages scanned. Color Shows whether scanning was performed in color or black and white.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Administrator Settings Administrator Settings This section describes administrator settings.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Administrator Settings > Changing Administrator Settings Changing Administrator Settings The procedure for changing the start-up mode after power-on is provided as an example. Press the [User Tools] key. Press the [ ][ ] keys to select [Admin Settings], and then press the [OK] key.
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Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > Administrator Settings > Administrator Setting Parameters Administrator Setting Parameters This section describes administrator setting parameters. ● Some items might not appear, depending on the model type you are using. Date/Time Setup Sets the date and time of the machine's internal clock. ● Date Setting Specifies the date of the machine's internal clock.
Sets the machine to connect to the public switched telephone network (PSTN) or a private branch exchange (PBX). Default: [PSTN] ● PSTN ● PBX PBX Access Digit Specifies the dial number to access the outside line when the machine is connected to a PBX. Make sure that this setting matches the setting of your PBX. Otherwise, you may not be able to send faxes to outside destinations.
Country Code Selects the country in which the machine is used. The country code you specify determines the time and date display format and the default values of the fax transmission-related settings. Make sure to select the country code correctly. Selecting a wrong country code may cause failures in fax transmissions. Default: [USA] Setting Default ● Clear Menu Settings ❍ Not Execute Exits to the previous level of the menu tree without clearing the settings.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > PDL Settings PDL Settings This section describes the PDL settings.
Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > PDL Settings > Changing PDL Settings Changing PDL Settings The procedure for changing the setting for duplex printing is described as an example. Press the [User Tools] key. Press the [ ][ ] keys to select [PDL Settings], and then press the [OK] key. Menu PDL Settings Press the [ ][ ] keys to select [System], and then press the [OK] key.
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Contents Previous Next Settings Top Page > Configuring the Machine Using the Control Panel > PDL Settings > PDL Setting Parameters PDL Setting Parameters This section describes the PDL setting parameters. Paper Input ● Tray Priority Specifies the tray that the machine checks first for paper that matches the print. [Tray2] appears only when it is installed. Default: [Tray1] ❍ Tray1 ❍ Tray2 List Print Prints lists showing configurations on the machine.
● Duplex Sets the machine to print on both sides of paper according to the specified binding method. Default: [Off] ● ❍ Off ❍ Long Edge Bind ❍ Short Edge Bind Blank Page Print Sets the machine to print blank pages. When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if you select [No Print]. Default: [Print] ● ❍ Print ❍ No Print B&W Page Detect Sets the machine to print all monochrome pages in monochrome mode even if color printing is specified.
Specifies the number of characters per inch for the default font. This setting is effective only for fixed-space fonts. Default: 10.00 pitch ❍ ● 0.44 to 99.99, in 0.01 increments Symbol Set Specifies the character set for the default font.
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Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Using Web Browser Using Web Browser ● Some items can also be configured using the control panel.
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Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Displaying the Main Page Displaying the Main Page When you access the machine using Web Browser, the main page appears in your Web browsing software. Launch the Web browsing software. In the address bar of the Web browsing software, enter “http://(machine's IP address)/” to access the machine.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Displaying the Main Page > Changing the Interface Language Changing the Interface Language Select the desired interface language from the [Web Language] list.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Checking the System Information Checking the System Information Click [Home] to display the main page of Web Browser. You can check the current system information on this page. This page contains three tabs: [Status], [Counter], and [Machine Information].
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Checking the System Information > Checking the Status Information Checking the Status Information Click the [Status] tab on the main page to display system information, paper tray status and toner levels. Item Description Name Shows the name of the machine. Location Shows the location of the machine as registered on the [SNMP] page.
Tray 1 Shows the current state and paper size/type setting of tray 1. Tray 2 Shows the current state and paper size/type setting of tray 2. Bypass Tray Shows the current state and paper size/type setting of the bypass tray. ● The information about tray 2 appears only when it is installed. ● If non-genuine print cartridges are installed, toner life cannot be reliably indicated.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Checking the System Information > Checking the Counter Information Checking the Counter Information Click the [Counter] tab on the main page to check the counter information. Page Counter Item Description Total Shows the total number of pages printed, scanned and copied. Color Shows the number of color pages printed, scanned and copied.
>20% Shows the number of pages with a printing area of more than 20%. Duplex Item Duplex Total Page ● Description Shows the total number of pages printed on both sides. A sheet printed on both sides counts as two printed pages.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Checking the System Information > Checking the Machine Information Checking the Machine Information Click the [Machine Information] tab on the main page to display machine information. Machine Information Item Description Firmware Version Shows the version of firmware installed on the machine. Engine FW Version Shows the version of firmware for the machine engine.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Machine Settings Configuring the Machine Settings Click [Machine Settings] to display the page for configuring the machine settings. This page contains six tabs: [Speaker Volume], [Paper Settings], [Copy], [Fax], [Printer], and [Toner Saver Mode].
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Machine Settings > Configuring the Speaker Volume Configuring the Speaker Volume Click the [Speaker Volume] tab on the machine settings page to configure the speaker volume settings. Speaker Volume Item Description Keypad Volume Select the volume of the beep that sounds when a key is pressed from 0 (sound off) to 3.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Machine Settings > Configuring the Paper Settings Configuring the Paper Settings Click the [Paper Settings] tab on the machine settings page to configure the paper settings. Tray 1 Item Description Select the paper size for tray 1 from the following: Paper Size A4, B5 JIS, A5, B6-S, A6, Legal, Letter, Half Letter-S, Executive, 8 × 13, 8.
Select the paper type for the bypass tray from the following: Paper Type ● Thin Paper(60-75g/m2), Plain Paper, Plain Paper(90-105g/m2), Recycled, Color, Letterhead, Prepunched, Label Paper, Bond Paper, Cardstock, Envelope, Thick Paper(105-160g/m2). The information about tray 2 appears only when it is installed.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Machine Settings > Specifying the Size of Paper for Printing Copies Specifying the Size of Paper for Printing Copies Click the [Copy] tab on the machine settings page to specify the size of paper for printing copies. Paper Selection Item Description Select the paper size used for printing copies from the following: Tray 1, Tray 2, Bypass Tray, A4, or LTR.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Machine Settings > Specifying the Tray for Printing Faxes Specifying the Tray for Printing Faxes Click the [Fax] tab on the machine settings page to specify the tray for printing faxes. Tray Selection Item Description Select the tray for printing faxes from the following: Auto, Tray 1 Only, or Tray 2, Only.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Machine Settings > Specifying the Tray Priority for the Printer Function Specifying the Tray Priority for the Printer Function Click the [Printer] tab on the machine settings page to specify the tray priority for the printer function. Tray Priority Item Description Tray Priority ● Select the tray that the machine checks first for paper that matches the print job from tray 1 or tray 2.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Machine Settings > Configuring Toner Saver Mode Configuring Toner Saver Mode Click the [Toner Saver Mode] tab on the machine settings page to configure the toner saver mode setting. Toner Saver Mode Item Toner Saver Mode Top Previous Copyright © 2009 Description Enable this setting to print using a reduced amount of toner.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Registering Destinations Registering Destinations Scan and fax destinations can be registered using Web Browser. A maximum of 100 destinations can be registered. See the scan and fax sections for more information on registering destinations.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Restricting Machine Functions According to User Restricting Machine Functions According to User You can set the machine to require a user ID when someone tries to copy, send faxes, or scan using the control panel. Using Web Browser, you can select the function you want to restrict, and register the users who can use that function. A maximum of 20 users can be registered.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Printing Reports Printing Reports Click [Reports Print] to display the page for printing reports. Then, select an item and click [Print] to print out information for that item. Reports Print Item Description Configuration Page Prints general information about the machine and its current configuration. Activity Report Prints a fax transmission and reception report for the last 100 jobs.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Network Settings Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings. This page contains six tabs: [Network Status], [Network Application], [DNS], [Alert Messages], [SNMP], and [SMTP].
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Network Settings > Checking the Network Status Checking the Network Status Click the [Network Status] tab on the network settings page to display network information. General Status Item Description Link Status Shows the type and speed of the network connection. IPP Printer Name Shows the name used to identify the machine on the network.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Network Settings > Configuring the Network Application Settings Configuring the Network Application Settings Click the [Network Application] tab on the network settings page to configure the network application settings. Network Scan Settings Item Description E-mail Select to enable the Scan to E-mail feature. FTP Select to enable the Scan to FTP feature.
Item Description mDNS Select to enable Multicast DNS (via UDP port 5353). If disabled, the item below cannot be configured. Printer Name Enter the name of the machine. Can contain up to 32 characters.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Network Settings > Configuring the DNS Settings Configuring the DNS Settings Click the [DNS] tab on the network settings page to configure the DNS settings. DNS Settings Item Description DNS Method Select whether to specify domain name servers manually or receive DNS information from the network automatically. When set to [Auto], the items below become unavailable.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Network Settings > Configuring the Alert Message Settings Configuring the Alert Message Settings Click the [Alert Messages] tab on the network settings page to configure the alert message settings. Alert 1/Alert 2 Item Description Display Name Enter a sender name for alert e-mail. Can contain up to 32 characters. Email Address Enter the address of the recipient of the alert e-mail.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Network Settings > Configuring the SNMP Settings Configuring the SNMP Settings Click the [SNMP] tab on the network settings page to configure the SNMP settings. SNMP Setting Item SNMP Description Select whether to enable the machine to use SNMP services. Trap Item Description Target Trap Select whether to enable the machine to send traps to the management host (NMS).
Location Enter the location of the machine. The location entered here is displayed on the main page. Can contain up to 64 characters. Contact Enter the contact information of the machine. The contact information entered here is displayed on the main page. Can contain up to 64 characters.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Network Settings > Configuring the SMTP Settings Configuring the SMTP Settings Click the [SMTP] tab on the network settings page to configure the SMTP settings. SMTP Settings Item Description Primary SMTP/POP3 Server Enter the IP address or host name of the SMTP/POP3 server. Can contain up to 32 characters. Port Number Enter the port number for SMTP (1 to 65535).
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Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Administrator Settings Configuring the Administrator Settings Click [Admin Settings] to display the page for configuring the administrator settings. This page contains six tabs: [Password], [Default Settings], [Backup Settings], [Restore Settings], [Date/ Time Setup], and [Power Saver].
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Administrator Settings > Configuring the Password Configuring the Password Click the [Password] tab on the administrator settings page to configure the password. Administrator Password Item Description New Password Enter the new administrator password. Can contain up to 16 characters. Confirm New Password Enter the same password again, to confirm.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Administrator Settings > Restoring the Default Settings Restoring the Default Settings Click the [Default Settings] tab on the administrator settings page to restore the machine's default settings. Item Description Clear Network Settings Select to restore network settings to their defaults. Clear Menu Settings Select to restore menu settings to their defaults.
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Administrator Settings > Backing Up the Machine's Settings Backing Up the Machine's Settings Click the [Backup Settings] tab on the administrator settings page to create backup files containing the machine's configuration settings. If necessary, these backup files can be used to restore previous configurations.
Navigate to the location to save the backup file. Specify a name for the file, and click [Save].
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Administrator Settings > Restoring the Machine's Settings from a Backup File Restoring the Machine's Settings from a Backup File Click the [Restore Settings] tab on the administrator settings page to restore the machine's settings from a previously created backup file. ● When the machine is returned from repair, it is important that you restore the machine's settings from the backup files.
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Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Administrator Settings > Configuring the Date and Time Settings Configuring the Date and Time Settings Click the [Date/Time Setup] tab on the administrator settings page to configure the date and time settings. Date Setting Item Description Year Enter the current year (2000 to 2099). Month Enter the current month (1 to 12). Day Enter the current day (1 to 31).
Contents Previous Next Settings Top Page > Configuring the Machine Using Web Browser > Configuring the Administrator Settings > Configuring the Power Saver Mode Settings Configuring the Power Saver Mode Settings Click the [Power Saver] tab on the administrator settings page to set the machine to enter Energy Saver mode, Energy Saver mode 1 or Energy Saver mode 2, to reduce power consumption.
Contents Previous Next Settings Top Page > Troubleshooting > Overview Overview Troubleshooting is divided into the following sections: ● Common Problems ● Paper Feed Problems ● Print Quality Problems ● Printer Problems ● Copier Problems ● Scanner Problems ● Fax Problems ● Error and Status Messages on the Screen ● Replacing Print Cartridges ● Replacing the Waste Toner Bottle Top Previous Copyright © 2009 Next
Contents Previous Next Settings Top Page > Troubleshooting > Common Problems Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine. Problem Possible cause Solution ● Make sure that the power plug is firmly inserted into the wall outlet. The machine does not turn on. The power cord is not connected properly. An error message is shown on the machine's screen. An error has occurred.
Contents Previous Next Settings Top Page > Troubleshooting > Paper Feed Problems Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of the machine and paper. Problem Solution ● Paper does not feed smoothly. ● ● ● ● ● Paper jams occur frequently. ● ● ● ● ● Multiple sheets of paper are fed at one time. ● ● ● Use supported types of paper. See Supported Paper for Each Tray .
● ● ● The printed paper is curled. ● Load the paper upside down in the paper tray. If the paper curl is severe, take prints from the output tray more frequently. Paper is damp. Use paper that has been stored properly. See Paper and Other Media . Select [Mode2] or [Mode3] in the [High Humidity Mode] under [Machine Settings]. Note that if you select [Mode2] or [Mode3], the first print takes longer than subsequent prints to complete. Images are printed diagonally to the pages.
Contents Previous Next Settings Top Page > Troubleshooting > Paper Feed Problems > Removing Printing Jams Removing Printing Jams If a paper jam occurs, one of the following messages appear on the screen: “Duplex Jam Duplex Misfeed Jam” “Inner Jam” “Lower Misfeed Jam” “Outer Jam” “Upper Misfeed Jam” Open the front cover and check the following positions, in the order indicated, to locate the jammed paper. ● Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes.
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Contents Previous Next Settings Top Page > Troubleshooting > Paper Feed Problems > Removing Printing Jams > If paper jams inside the fusing unit If paper jams inside the fusing unit If paper jams inside the fusing unit, follow the procedure below to remove it. ● ● ● The inside of this machine becomes very hot. Do not touch the parts labelled “ ” (indicating a hot surface). The fusing section of this machine might be very hot. Caution should be taken when removing jammed paper.
Using both hands, carefully push up the front cover until it closes. ● When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared.
Contents Previous Next Settings Top Page > Troubleshooting > Paper Feed Problems > Removing Printing Jams > If paper jams inside a tray If paper jams inside a tray If paper jams in tray 1 or 2, follow the procedure below to remove it. Pull the opening lever on the front cover, and then carefully lower the front cover. Pull out the jammed paper carefully. If paper has become jammed inside the transfer unit, pull the paper forward. Using both hands, carefully push up the front cover until it closes.
● Do not pull out the paper tray (Tray 1). ● If paper is jammed in tray 2 but is difficult to locate, pull out tray 2 to remove it. After removing the paper, carefully push tray 2 all the way back inside the machine. ● When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared.
Contents Previous Next Settings Top Page > Troubleshooting > Paper Feed Problems > Removing Printing Jams > If paper jams inside the transfer unit If paper jams inside the transfer unit If paper jams inside the transfer unit, follow the procedure below to remove it. Pull the opening lever on the front cover, and then carefully lower the front cover. Carefully remove any paper that is jammed under the transfer unit. If you cannot find the jammed paper, look inside the machine.
Contents Previous Next Settings Top Page > Troubleshooting > Paper Feed Problems > Removing Scanning Jams Removing Scanning Jams When the following message appears on the screen, follow the procedure below to remove the original jammed in the ADF: “ADF Jam Open ADF Cover and Clear Jam” Open the ADF cover. Move the blue lever slightly to the machine rear, and then raise it to unlock the paper feed roller. Lift the paper feed roller slightly and pull it out toward you.
If you cannot pull out the jammed original easily, raise the input tray to see if the original is jammed in the output area. Gently pull the jammed original to remove it. Put the paper feed roller back in with the roller part facing downwards. Lower the blue lever to lock the paper feed roller.
Close the ADF cover. Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. Close the ADF.
Contents Previous Next Settings Top Page > Troubleshooting > Print Quality Problems Print Quality Problems This section describes likely causes of and possible solutions for problems with print quality.
Contents Previous Next Settings Top Page > Troubleshooting > Print Quality Problems > Checking the Condition of the Machine Checking the Condition of the Machine If there is a problem with the quality of printing, first check the condition of the machine. Possible Cause Solution There is a problem with the machine's location. Make sure that the machine is on a level surface. Place the machine where it will not be subject to vibration or shock. Unsupported types of paper is used.
Contents Previous Next Settings Top Page > Troubleshooting > Printer Problems Printer Problems This section describes printing problems and possible solutions. Problem Solution If an error occurs when printing, change the computer or printer driver settings. ● An error occurs. ● Check the printer icon name does not exceed 32 alphanumeric characters. If it does, shorten it. Check whether other applications are operating. Close any other applications, as they may be interfering with printing.
Prints fall behind the machine when they are output. Raise the appropriate stop fence (forward fence for A4/Letter, rear fence for Legal size prints). See Exterior: Rear View . ● ● Prints do not stack properly. ● ● ● ● The whole printout is blurred. ● ● Paper is damp. Use paper that has been stored properly. See Paper and Other Media . Select [Mode2] or [Mode3] in [High Humidity Mode] under [Machine Settings].
Contents Previous Next Settings Top Page > Troubleshooting > Printer Problems > Changing the Printer Driver Settings Changing the Printer Driver Settings You may eliminate certain problems by changing the printer driver settings as described below. Possible Cause Cannot print properly when using a certain application, or cannot print image data properly. Some characters are printed faintly or not printed. Top Previous Copyright © 2009 Next Solution ● Increase the print quality settings.
Contents Previous Next Settings Top Page > Troubleshooting > Printer Problems > Printed Colors Do Not Match Displayed Colors Printed Colors Do Not Match Displayed Colors If the colors of images displayed on the computer screen do not match print results, the cause may be one of the following. Possible Cause Solution Color printing was not specified for the data. Check that both the application and the driver are configured for color printing. For details, see the printer driver Help.
Contents Previous Next Settings Top Page > Troubleshooting > Printer Problems > Print Positions Do Not Match Display Positions Print Positions Do Not Match Display Positions If the position of items on the printed page differs from the position displayed on the computer screen, the cause may be one of the following. Possible Cause Solution Page layout settings have not been configured. Check that the page layout settings are properly configured in the application.
Contents Previous Next Settings Top Page > Troubleshooting > Copier Problems Copier Problems This section describes photocopy problems and possible solutions. Problem Photocopied pages are not in correct order. Solution On the control panel, change the [Sort] setting under copy settings to collate pages as you require. For details about [Sort], see Copy Settings . The original is not set correctly. Photocopied paper is blank. When using the exposure glass, place originals copy side down.
● Image density is too high. Adjust the image density. See Adjusting Image Density . ● Do not touch printed surfaces immediately after copying. Remove freshly printed sheets one by one, taking care not to touch printed areas. Photocopied paper is dirty. ● ● When copying from the exposure glass, the print area of the copy is out of alignment with the original. Top Previous Copyright © 2009 Next Toner on the printed surface is not dry. The exposure glass or ADF is dirty. See Cleaning .
Contents Previous Next Settings Top Page > Troubleshooting > Scanner Problems Scanner Problems This section describes scanner problems and possible solutions. Problem The machine does not start scanning. Solution The ADF or ADF cover is open. If the ADF or ADF cover is open, you cannot scan using the ADF. Close the ADF or ADF cover. ● The scanned image is dirty. ● The exposure glass or ADF is dirty. See Cleaning .
Contents Previous Next Settings Top Page > Troubleshooting > Fax Problems Fax Problems This section describes fax problems and possible solutions. When an error code appears on the Activity Report/TX Report The table below describes the meaning of error codes that appear under "Results" on the Activity Report or TX Report, and what to do when a particular error code appears. "X" indicates a number in an error code that appear differently depending on a specific situation.
The machine was not able to print the received fax, or the machine's memory reached capacity while receiving a fax because the document was too large. ● ● 2XXX14 The paper tray was empty. Load paper in the paper tray. See Loading Paper . The tray set for [Tray Use: Fax] under [Fax Settings] did not contain A4, Letter, or Legal size paper. Load valid size paper in the tray, and configure [Paper Size] under [Machine Settings] accordingly. ● A cover or tray was open. Close the cover or tray.
The background of received images is dirty, or images from the rear side of the originals are visible. Image density is too high. Adjust the image density. See Adjusting Image Density . Dial fails when trying to send faxes. See the solutions provided for errors 1XXX22 to 1XXX23 in the above table.
Contents Previous Next Settings Top Page > Troubleshooting > Error and Status Messages on the Screen Error and Status Messages on the Screen This section describes the meaning of messages that appear on the screen and what to do when a particular message appears. Messages are listed in alphabetical order in the table below. “X” indicates the parts of the messages that appear differently depending on a specific situation, such as the paper sizes or types, tray names, or toner colors.
Bypass Tray Paper Empty The bypass tray has run out of paper. Load paper to the bypass tray. See Loading Paper in the Bypass Tray . ● Cannot Copy 2in1/4in1Copy Only Support A4/LT/LG 2-in-1 or 4-in-1 copy could not be performed because the tray does not contain the valid size paper, which are A4, Letter, or Legal size. ● ● Cannot Copy Insert Paper to ADF 2-in-1, 4-in-1, 2-sided, or sort copy could not be performed because the originals were not placed in the ADF.
● Specify the tray containing the A4, B5, Letter, Legal, or Executive size paper (other than the bypass tray) in the [Paper Select] setting. See Copy Settings . Dup. Copy Only Supports A4/B5/LG/LT/Executive 2-sided copy could not be performed because the tray does not contain the valid size paper, which are A4, B5, Letter, Legal, or Executive. Dup. Copy Only Supports Tray 1/Tray 2 2-sided copy could not be performed because paper is set to be fed from the bypass tray.
● Set the machine to print copies using the A4 or Letter size paper in the [Paper Select] setting. See Copy Settings . ID Card Copy Only Support A4/LT ID card copy could not be performed because the tray does not contain the valid size paper, which are A4 or Letter size. Inner Jam Paper has been jammed in the machine. Remove the jammed paper. See Removing Printing Jams . K toner Independent-supply A non-supported print cartridge is installed. Contact your service representative.
M toner Independent-supply A non-supported print cartridge is installed. Contact your service representative. Near End X Toner The print cartridge is almost empty. Prepare a new print cartridge. Near End Waste Toner Bottle The waste toner bottle is almost full. Prepare a new waste toner bottle. Near Memory Full Memory has almost reached capacity during sort copy. If several originals are still to be scanned, it is recommended to start printing now, and copy the remaining originals separately.
● Use the ADF, even when scanning A4/Letter or smaller size originals. Size Exceeded Insert Document into the ADF. Press Clear Key Scanning could not be performed because the originals were not placed in the ADF, even though the machine is set to scan originals larger than A4/Letter size. TrayX Paper Empty The tray has run out of paper. Load paper in the tray. See Loading Paper . TrayX Print Job SizeMismatch?Y/N The paper size set for the document differs from the size of the paper in the tray.
Contents Previous Next Settings Top Page > Troubleshooting > Replacing Print Cartridges Replacing Print Cartridges ● ● ● ● ● ● ● ● ● Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. Do not store toner, used toner, or toner containers in a place with an open flame. The toner might ignite and cause burns of a fire. Keep the polythene materials (bags, gloves, etc.
“Near End C Toner” “Near End Y Toner” ● Do not allow paper clips, staples, or other small objects to fall inside the machine. ● Do not expose the print cartridge without its cover to direct sunlight for a long time. ● Do not touch the print cartridge's photo conductor unit. ● Do not touch the ID chip on the side of the print cartridge (the white area in the illustration below).
Tilt the print cartridge forward and pull it out. From the rear, the print cartridges are installed in the order of cyan (C), magenta (M), yellow (Y), and black (K). ● Do not shake the removed print cartridge. Doing so can cause remaining toner to leak. ● Place the old print cartridge on paper or similar material to avoid dirtying your workspace. ● The toner color is indicated by the label on each print cartridge. Take the new print cartridge out of the box, and then take it out of the plastic bag.
Check that the toner color and location correspond, and carefully insert the print cartridge vertically. Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers. After closing the top cover, wait until the initial screen is displayed. Put the cover that you removed in step on the old print cartridge. Then, put the old print cartridge into the bag, and then put it into the box.
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Contents Previous Next Settings Top Page > Troubleshooting > Replacing the Waste Toner Bottle Replacing the Waste Toner Bottle ● Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. ● Wait at least 30 minutes after disconnecting the power plug before removing the transfer unit. ● ● Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame.
Slide both green levers on the front cover. Holding the green tabs on both ends of the transfer unit, tilt it backwards then lift it up. Hold the center of the waste toner bottle, and then carefully pull it partially out without tilting it. Pull the waste toner bottle halfway out, grab the bottle firmly, and then pull it straight out.
To prevent the waste toner bottle touching the intermediate transfer unit (the white area in the illustration below), do not lift the bottle while pulling it out. Close the bottle cap. Hold the center of the new waste toner bottle, and then carefully insert it halfway into the machine body. Leave the bottle cap open. To prevent the waste toner bottle touching the intermediate transfer unit (the white area in the illustration below), do not lift the bottle while inserting it.
Push in the waste toner bottle until it clicks into place. Push the green part all the way in. Place the transfer unit down on the front cover. Slide the transfer unit along the guide rails into the machine. When it stops, push on the green PUSH mark until it clicks into place. Using both hands, carefully push up the front cover until it closes.
● When closing the front cover, push the upper area of the cover firmly. ● Return the exhausted waste toner bottle to your dealer or service representative. The collected waste toner bottle will be recycled or disposed in accordance with the relevant regulations.
Contents Previous Next Settings Top Page > Maintenance > Cleaning Cleaning Related topics Cautions to Take When Cleaning Cleaning the Toner Density Sensor Cleaning the Friction Pad and Paper Feed Roller Cleaning the Registration Roller Cleaning the Exposure Glass Cleaning the Auto Document Feeder Top Previous Copyright © 2009 Next
Contents Previous Next Settings Top Page > Maintenance > Cleaning > Cautions to Take When Cleaning Cautions to Take When Cleaning ● ● ● Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. The inside of this machine becomes very hot. Do not touch parts labelled “ ” (indicating a hot surface).
Contents Previous Next Settings Top Page > Maintenance > Cleaning > Cleaning the Toner Density Sensor Cleaning the Toner Density Sensor Clean the machine when the error message instructing you to do so appears. This procedure explains how to clean the toner density sensor of the yellow print cartridge as an example of how to clean a sensor. ● The inside of this machine becomes very hot. Do not touch the parts labelled “ ” (indicating a hot surface).
Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers. After closing the top cover, wait until the initial screen is displayed.
Contents Previous Next Settings Top Page > Maintenance > Cleaning > Cleaning the Friction Pad and Paper Feed Roller Cleaning the Friction Pad and Paper Feed Roller If the friction pad or paper feed roller is dirty, a multi-feed or jam might occur. In this case, clean the friction pad and paper feed roller as follows: ● ● Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
Push the metal plate down until it clicks into place to lock it. Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks into place. Insert the plug of the power cord into the wall socket securely. Connect all the interface cables that were removed. Turn on the power. Top ● If jams or multi-sheet feeds occur after cleaning the friction pad, contact your service representative.
Contents Previous Next Settings Top Page > Maintenance > Cleaning > Cleaning the Registration Roller Cleaning the Registration Roller The registration roller can become dirty with paper dust if you print to non-standard paper. Clean the registration roller if white dots appear on prints. ● ● Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
Clean the registration roller if prints are smeared after a paper jam is cleared. Clean the registration roller by applying a soft damp cloth while turning it. Using both hands, carefully push up the front cover until it closes. Plug in the power cord securely. Connect all the interface cables that were removed. Turn on the power. ● Top When closing the front cover, push the upper area of the cover firmly.
Contents Previous Next Settings Top Page > Maintenance > Cleaning > Cleaning the Exposure Glass Cleaning the Exposure Glass The following procedure describes how to clean the exposure glass. Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
Contents Previous Next Settings Top Page > Maintenance > Cleaning > Cleaning the Auto Document Feeder Cleaning the Auto Document Feeder The following procedure describes how to clean the ADF. Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
Contents Previous Next Settings Top Page > Maintenance > Moving the Machine Moving the Machine This section provides cautions that you must follow when moving the machine both short and long distances. ● ● ● ● The machine weighs approximately 30.0 kg (66.2 lb.). When moving the machine, use the inset grips on both sides, and lift slowly in pairs. The machine will break or cause injury if dropped. Unplug the power cord from the wall outlet before you move the machine.
Contents Previous Next Settings Top Page > Maintenance > Moving the Machine > Moving over a Short Distance Moving over a Short Distance ● Do not remove the print cartridges when moving the machine. Be sure to check the following points: ● The power switch is turned off. ● The power cord is unplugged from the wall outlet. ● All other cables are unplugged from the machine. If tray 2 is installed, remove it.
Contents Previous Next Settings Top Page > Maintenance > Moving the Machine > Moving over a Long Distance Moving over a Long Distance If you intend to move the machine over a long distance, you must pack it well. Empty all the paper trays, but do not remove any print cartridges. Take care not to tip or tilt the machine during transit. ● Do not remove the print cartridges when moving the machine. Be sure to check the following points: ● The power switch is turned off.
Contents Previous Next Settings Top Page > Maintenance > Disposal Disposal Ask your service representative for information about correct disposal of this machine.
Contents Previous Next Settings Top Page > Maintenance > If the Machine is Not Going to Be Used for a Long Time If the Machine is Not Going to Be Used for a Long Time If the machine is going to be inactive for a long time, follow the procedure shown here. ● Plug and unplug the power cable with dry hands, or an electric shock could occur. ● The inside of this machine becomes very hot. Do not touch parts labelled “ ● Unplug the power cord from the wall outlet before you move the machine.
Contents Previous Next Settings Top Page > Maintenance > If the Machine is Not Going to Be Used for a Long Time > Preparing the Machine for a Long Period of Inactivity Preparing the Machine for a Long Period of Inactivity Use this procedure to prepare the machine for a long period of inactivity with its power switch turned off. Note that not using the following procedure could result in unusual noises when use of this machine is resumed. ● Do not switch off the machine during printing.
● Top This step is not necessary if the machine's power switch is on but the machine has been inactive for a long time.
Contents Previous Next Settings Top Page > Maintenance > If the Machine is Not Going to Be Used for a Long Time > Using the Machine Again After It Has Been Inactive for a Long Period Using the Machine Again After It Has Been Inactive for a Long Period Use the following procedure to start using the machine again after it has been inactive for a long period. ● To avoid damage to the fusing unit's knobs, be sure to turn both knobs back to their original positions, as shown in the following procedure.
Turn the power switch to ” On”.
Contents Previous Next Settings Top Page > Maintenance > Consumables Consumables ● Our products are engineered to meet high standards of quality and functionality, and we recommend that you use only the expendable supplies available at an authorized dealer.
Contents Previous Next Settings Top Page > Maintenance > Consumables > Print Cartridges Print Cartridges Print cartridge Average printable number of pages per cartridge *1 Black 6,500 pages Cyan 6,000 pages Magenta 6,000 pages Yellow 6,000 pages *1 The printable number of pages is based on pages that are compliant with ISO/IEC 19798 and the image density set as the factory default.
Contents Previous Next Settings Top Page > Maintenance > Consumables > Waste Toner Bottle Waste Toner Bottle Name Waste Toner Bottle *1 Average printable number of pages *1 25,000 pages A4/Letter 5% test chart, 3 pages per job, printing in 50% black and white/color. ● The actual number of printable pages varies depending on the image volume and density, number of pages printed at a time, paper type and paper size used, and environmental conditions such as temperature and humidity.
Contents Previous Next Settings Top Page > Appendix > Specifications of the Machine Specifications of the Machine This section lists the machine's specifications.
Contents Previous Next Settings Top Page > Appendix > Specifications of the Machine > General Function Specifications General Function Specifications Configuration Desktop Print process Laser electrostatic transfer Maximum paper size for scanning ● Exposure glass A4, Letter (81/2 " × 11 ") ● ADF Legal (81/2 " × 14 ") Maximum paper size for printing Legal (81/2 " × 14 ") Warm-up time Less than 48 seconds (23 °C, 71.
35 sheets (80 g/m2, 20 lb.) Paper weight ● Tray 1 60 to 160 g/m2 (16 to 42 lb.) ● Tray 2 (option) 60 to 105 g/m2 (16 to 28 lb.) ● Bypass tray 60 to 160 g/m2 (16 to 42 lb.) ● Duplex supported paper weight 60 to 75 g/m2 (15 to 19 lb.
Contents Previous Next Settings Top Page > Appendix > Specifications of the Machine > Printer Function Specifications Printer Function Specifications Printing speed (A4/Letter) Black and white: 20 pages per minute Color: 20 pages per minute Resolution 600 dpi (Maximum: 2400 × 600 dpi) First print speed 14 seconds or less (A4/Letter, 600 × 600 dpi) Interface ● Ethernet (10BASE-T, 100BASE-TX) ● USB 2.
Contents Previous Next Settings Top Page > Appendix > Specifications of the Machine > Copier Function Specifications Copier Function Specifications Maximum resolution (scanning and printing) ● Exposure glass Scanning: 600 × 600 dpi Printing: 600 × 600 dpi ● ADF Scanning: 600 × 300 dpi Printing: 600 × 600 dpi Gradation Scanning: 256 levels (1 dot) Printing: Two-value (1 dot) First copy speed (A4/Letter, at 25 °C, 77 °F) 30 seconds Multiple copy speed Black and white: 20 pages per minute Color: 20 pa
Contents Previous Next Settings Top Page > Appendix > Specifications of the Machine > Scanner Function Specifications Scanner Function Specifications Maximum scanning area (horizontal × vertical) ● Exposure glass 216 × 297 mm (8.5 × 11.7 inches) ● ADF 216 × 356 mm (8.5 × 14.
Sendable file formats TIFF, JPEG, PDF Address book Maximum 100 items Number of redials: 1 Top Previous Copyright © 2009 Next
Contents Previous Next Settings Top Page > Appendix > Specifications of the Machine > Fax Function Specifications Fax Function Specifications Access line ● Public switched telephone networks (PSTN) ● Private branch exchange (PBX) Transmission mode ITU-T Group 3 (G3) Scan line density 8 dots per mm × 3.85 line per mm (200 × 100 dpi) 8 dots per mm × 7.7 line per mm (200 × 200 dpi) Transmission time 3-4 seconds (8 dots per mm × 3.85 line per mm, 33.6 kbps, MMR, ITU-T # 1 chart) Transfer rate 33.
Contents Previous Next Settings Top Page > Appendix > Specifications of Options Specifications of Options This section lists the specifications of the various options.
Contents Previous Next Settings Top Page > Appendix > Specifications of Options > Paper Feed Unit Paper Feed Unit Paper capacity 500 sheets Paper size A4, Letter (81/2” × 11”) Dimensions (Width × Depth × Height) 400 × 450 × 127 mm (15.8 × 17.8 × 5 inches) Paper weight 60 to 105 g/m2(16 to 28 lb.) Weight Less than 4 kg (8.9 lb.
Contents Previous Next Settings Top Page > Appendix > Specifications of Options > Memory Unit Memory Unit Module Type DDR-DIMM (Double Data Rate Dual Inline Memory Module) Memory Type DDR-SDRAM (Double Data Rate Synchronous Dynamic RAM) Number of Pins 100 Top Previous Copyright © 2009 Next
Contents Previous Next Settings Top Page > Appendix > Electromagnetic Interference Electromagnetic Interference If this machine is located close to another electronic device, both devices may malfunction due electromagnetic interference. Televisions and radios may produce noise if located too close to this machine. If this happens, do the following: ● Move the television or radio as far as possible from the machine. ● Change the position of the antenna of the television or radio.
Contents Previous Next Settings Top Page > Appendix > Information about Installed Software Information about Installed Software Related topics expat JPEG LIBRARY Top Previous Copyright © 2009 Next
Contents Previous Next Settings Top Page > Appendix > Information about Installed Software > expat expat ● ● ● The software including controller, etc. (hereinafter “software”) installed on this product uses the expat under the conditions mentioned below. The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.
Contents Previous Next Settings Top Page > Appendix > Information about Installed Software > JPEG LIBRARY JPEG LIBRARY The software installed on this product is based in part on the work of the Independent JPEG Group.
