This Operation Guide is for models KM-2540 and KM-3040. In this guide, KM-2540 refers to the 25 cpm (copies per minute) model and KM3040 to the 30 cpm model. Note This Operation Guide contains information that corresponds to using both the inch and metric versions of these machines. The inch versions of these machines are shown in the screens in this guide. If you are using the metric version, use the messages provided for the inch version as reference only.
Safety Conventions in This Guide Please read this Operation Guide before using the machine. Keep it close to the machine for easy reference. The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.
Contents Legal Information and Conventions ........................................... ix 1 Part Names .................................................................................. 1-1 Body ............................................................................................. 1-2 Operation Panel .......................................................................... 1-5 Touch Panel ................................................................................
Caution/Warning Labels Caution labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner. High temperature inside. Do not touch parts in this area, because there is a danger of getting burned. High temperature inside. Do not touch parts in this area, because there is a danger of getting burned.
Installation Precautions Environment Caution Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine to fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine. Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock.
Small amounts of ozone and other chemicals are released during copying, but the quantities do not present any health risk to humans. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated. Do not install this machine beneath fluorescent lights.
Precautions for Use Cautions when using the machine Warning Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This of situation presents a danger of fire or electrical shock should they fall inside. Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine. Do not damage, break or attempt to repair the power cord.
If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your service representative in regard to the cost of cleaning the internal parts of the machine.
If the machine will not be used for an extended period of time, remove the paper from the cassette and the MP tray (multi-purpose tray), return it to its original package and reseal it.
Legal Information and Conventions Please read this information before using your machine.
Legal Information Notice: The information in this guide is subject to change without notification. Additional pages may be inserted in future editions. The user is asked to excuse any technical inaccuracies or typographical errors in the present edition. No responsibility is assumed if accidents occur while the user is following the instructions in this guide. No responsibility is assumed for defects in the printer’s firmware (contents of its read-only memory).
Energy Saving Control Function The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as an Off Mode where the device automatically turns itself off after there is no activity within a set amount of time.
Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine. This machine is classified as Class 1 laser product under IEC 60825. Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure.
Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen.
SAFETY OF LASER BEAM (USA) 1. Safety of laser beam This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and sealed within the external covers, never permits the laser beam to escape. 2.
Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les interrupteurs sur l’appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l’appareil hors tension.
Warranty (USA) KM-2540 / KM-3040 MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY Kyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to as “Kyocera”) warrant the Customer’s new Multifunctional Product (referred to as “MFP”), and the new accessories installed with the initial installation of the MFP, against any defects in material and workmanship for a period of one (1) year, or 300,000 copies/prints from date of installation, whichever first occurs.
About this Operation Guide This Operation Guide contains the following chapters: 1 Part Names Identifies machine parts and operation panel keys. 2 Preparation for Usage Explains adding paper, placing original, connecting the machine, and necessary configurations before first use. 3 Basic Operation Describes the procedures for basic copying. 4 Optional Equipment Introduces the convenient optional equipment available for this machine. 5 Maintenance Describes cleaning and toner replacement.
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As in A4 and B5, which may be used either in the horizontal or vertical direction, in order to indicate the orientation of the original/paper, horizontal orientation is indicated by an additional R character. Set direction Indicated size a Vertical direction A4, B5, A5, B6, A6, 16K B A B A Original Size For original/paper, dimension A is longer than B.
1 Part Names This chapter identifies machine parts and operation panel keys.
Body 1 7 2 3 8 4 5 6 9 10 1 2 3 4 5 6 7 8 9 10 1-2 Original Cover (Option) Platen Original Size Indicator Plates Left Cover 1 Left Cover 1 Lever Left Cover 2 Clip Holder Operation Panel Cassette 1 Cassette 2 Part Names
11 12 13 14 18 15 16 17 11 12 13 14 15 16 17 18 Part Names Toner Container Toner Container Stopper Main Charger Waste Toner Box Cleaning Brush Green Knob (A1) Paper Feed Unit (A2) Paper Feed Unit Cover (A3) 1-3
19 25 26 27 28 20 21 22 19 20 21 22 23 24 25 26 27 28 1-4 23 Front Cover Paper Width Guide Paper Width Adjusting Tab Paper Length Guide Carrying Handles Top Tray Output Stopper Paper Width Guide Main Power Switch MP Tray (multi-purpose tray) Part Names
Operation Panel 1 5 6 7 8 9 2 11×17" Color 11×8½" Plain Auto % APS MP Tray Plain 8½×11" Plain Basic User choice Off 100% Auto Density Staple Left Top Zoom Density Staple Function 14 17 4 in 1 11×8½" Plain 4 11 12 13 Paper Size Set 11×8½" 100% Ready to copy.
Touch Panel Displayed by pressing the Copy key. Screen changes when 1, 2, 3 and 4 are pressed. 1 [Basic] screen Paper Size Set 11×8½" 100% Ready to copy. 4 in 1 11×8½" Plain 11×17" Color Auto % APS 11×8½" Plain MP Tray Plain 8½×11" Plain Basic 2 100% Auto Density Staple Left Top Zoom Density Staple User choice 1 Margin Left Off Function 2 3 Bord Erase Sheet Program 4 [User choice] screen Ready to copy.
2 Preparation for Usage This chapter explains the preparations required before using the machine. Loading Paper 2-2 Before Loading Paper.............................................................. 2-2 Loading Paper into Cassette 1, 2 ............................................ 2-2 Loading Paper in the MP Tray................................................. 2-4 Loading Envelopes ..................................................................
Loading Paper Paper can be loaded standardly in the two cassettes and the MP tray. An optional paper feeder is also available. (Refer to Chapter 4 Optional Equipment.) Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading by the following steps. 1 2 3 4 Bend the stack of sheets and swell in the middle. Hold the stack at both ends and stretch the bottom out flat while keeping the top of the stack swelled.
IMPORTANT When using media types other than plain paper (such as recycled or colored paper), always specify the media type setting. (Refer to Specifying the Media Type for the Cassettes on page 2-8.) The cassettes can hold 60 to 120 g/m² paper. When using 120 g/m² paper, specify [Thick paper] for Specifying the Media Type for the Cassettes on page 2-8. If the media type setting is wrong, paper jams and deterioration of copy quality may occur. 1 Pull the cassette out toward you until it stops.
4 Align the paper flush against the left side of the cassette. IMPORTANT Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams. Ensure that the loaded paper does not exceed the level indicator (see the figure). When loading the paper, keep the side that was closest the package seal facing up. The paper length and width guides must be adjusted to the paper size.
Note When you load custom size paper, enter the paper size by referring to Specifying the Paper Size for the MP Tray on page 2-9. When you use special paper such as transparencies or thick paper, select the media type by referring to Specifying the Media Type for the MP Tray on page 2-13. 1 Open the MP tray. 2 Adjust the paper width guides to the width of the paper. 3 Insert the paper along the paper width guides into the tray until it stops.
Loading Envelopes Up to 20 envelopes may be loaded in the MP tray. Acceptable envelope sizes are as follows. Acceptable Envelope Size Monarch Comm. #10 Envelope DL Envelope C5 Executive Comm. #9 Comm. #6-3/4 ISO B5 Envelope C4 Oufuku Hagaki Youkei 2 Youkei 4 3 7/8 × 7 1/2" 4 1/8 × 9 1/2" 110 × 220 mm 162 × 229 mm 7 1/4 × 10 1/2" 3 7/8 × 8 7/8" 3 5/8 × 6 1/2" 176 × 250 mm 229 × 324 mm 148 × 200 mm 162 × 114 mm 234 × 105 mm 1 Open the MP tray.
Setting Media Type and Paper Size for the Cassettes and MP Tray The default paper size setting for cassettes 1 and 2 and for the optional paper feeder (cassettes 3 and 4) is [Auto Detection] and the default media type setting is [Plain]. To fix the type of paper to be used, specify the paper size and media type settings. Refer to Specifying Paper Size for the Cassettes below and Specifying the Media Type for the Cassettes on page 2-8.
5 Close Back Paper size (Cassette 1) Select paper size. A3 5½×8½" 16K Auto Detection A4 8½×13½" 16K Standard sizes A4 8½×13" A5 8K System Menu If [Auto Detection] is selected, choose the unit type. If [Standard sizes] is selected, choose the paper size. Press [Close]. - Machine Default Key Description [Close] Keeps the settings and returns to the previous page. Cancels settings and returns to the previous page. [Back] 6 7 Press [Close]. Press [End].
Bac Media Type (Cassette 1) Select and display paper type. Thick paper Plain Rough Vellum System Menu Recycled Color Preprinted Prepunched Bond Letterhead Custom 1 5 6 7 Select the media type and press [Close]. Press [Close]. Press [End]. The display returns to the [Basic] screen. Custom 2 Custom 3 High Quality Custom 4 - Machine Default Specifying the Paper Size for the MP Tray To fix the type of paper to be used in the MP tray, specify the paper size setting.
System Menu / Counter 2 Press [MP Tray Setting]. 3 4 5 Press [Auto Detection]. System Menu Copy Default Job Accoun Language MP Tray Setting Machine Default Register Orig. Size Print Report System Menu / Counter MP Tray Setting Bac Unit Paper Size Media Auto Detection Centimeter Size Entry Inch Select [Centimeter] ([Centimetre]) or [Inch]. Press [Close]. The display returns to the [Basic] screen. Pla Others Standard Other Standard Sizes Specify special standard sizes.
Size Entry Specify the required paper size. System Menu / Counter 1 Press the System Menu/Counter key. 2 Press [MP Tray Setting]. 3 4 Press [Size Entry]. System Menu Copy Default Job Accoun Language MP Tray Setting Machine Default Register Orig. Size Print Report System Menu / Counter MP Tray Setting Bac (37/8~115/8) Paper Size Y 11 11/16 (57/8~17) " X 16 9/16 Auto Detection With the metric models, you may enter the size directly using the numeric keys by pressing [#-Keys].
Store Paper Size for MPT 5 Press [S] or [T], select the number to register from Paper size (User reg. 1 - 4) and press [Change #]. 6 Press [On] and press [+] or [–] to set the Y (Length) and X (Width) sizes. Stores Paper Size for Multi Purpose Tray. Default menu Paper Paper Paper Paper size size size size (User (User (User (User Setting mode 1111/16 ×169/16" 1111/16 ×169/16" 1111/16 ×169/16" 1111/16 ×169/16" reg. 1) reg. 2) reg. 3) reg.
Specifying the Media Type for the MP Tray To use a media type other than plain paper in the MP tray, specify the media type setting. The following media types are available.
Loading Originals Follow the steps below to load originals for copying. Loading Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. 1 Open the original cover. Note Open the optional document processor instead if installed. Before opening the document processor, be sure that there are no originals left on the original table or on the original eject table. Left originals may fall off when the document processor is opened.
(Metric models) 3 Close the original cover. IMPORTANT Do not push the original cover forcefully when you close it. Excessive pressure may crack the platen glass. Note Shadows may be produced around the edges and in the middle of open-faced originals. CAUTION Do not leave the document processor open as there is a danger of personal injury. Loading Originals in the Document Processor (option) The optional document processor automatically scans each sheet of multiple originals.
5 6 7 Original eject table Original stopper Opening handle Originals Supported by the Document Processor The document processor supports the following types of originals.
2 Place the originals. Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. The original placement indicator will be lit. IMPORTANT Confirm that the original width guides exactly fit the originals. If there is a gap, readjust the guides. The gap may cause the originals to jam. Ensure that loaded originals do not exceed the level indicator. If exceeded, originals may jam (see the figure).
Language Select the language displayed on the touch panel. The following languages are available. Model Type Language Inch models English, French (Français), Spanish (Español), Japanese ( ), Portuguese (Português) English, German (Deutsch), French (Français), Spanish (Español), Italian (Italiano), Russian ( ) Metric models System Menu / Counter 1 Press the System Menu/Counter key. 2 Press [Language]. 3 Select the key for the language you would like to set.
3 Basic Operation This chapter explains the following operations. Basic Copying Procedures 3-2 Turning off the main power switch ........................................... 3-3 Selecting Image Quality 3-4 Adjusting Density 3-5 Zoom 3-6 Auto Zoom ............................................................................... 3-6 Manual Zoom........................................................................... 3-7 Preset Zoom ............................................................................
Basic Copying Procedures Follow the steps as below for basic copying. 1 Open the main power switch cover and move the main power switch to on ( | position). After warm-up is complete, the Start key’s Start indicator will glow green. 2 Place the original. Note Refer to Loading Originals on page 2-14 for original placement instructions. P Ready to copy. 3 Confirm that [APS] is selected. In this mode, paper that matches the size of the originals will be selected automatically.
Note Adjust the angle of the operation panel by pulling the operation panel lower lever. 6 Remove the finished copies from the top tray. The top tray can hold up to 250 sheets of standard paper (80 g/m²). However, the actual capacity varies depending on the type and condition of the paper. Turning off the main power switch Press the Power key on the operation panel, and after verifying the Power indicator has gone off, switch off the main power switch.
Selecting Image Quality Choose the image quality suited to the type of original. P Ready to copy. Image Quality Description Text+Photo Photo Text Appropriate for mixed text and photo originals. Appropriate for photo originals. Appropriate for document originals with large amounts of text. 1 2 Place the original. 3 Press [Original Image]. 4 Select the image quality. 5 Press the Start key. Copying begins. Press [Function].
Adjusting Density Adjust the density automatically or manually. The default setting is [Manual]. Follow the steps as below for Manual mode. 1 2 Ready to copy. 11×8½" Plain APS MP Tray Plain 8½×11" Plain Basic User choice Auto % / ) to adjust the density. Off 100% Auto Density Stap Left Zoom Density Stap Function Press the density adjustment key ( Press [Auto Density] to use Auto Density. The machine determines a suitable density for copying.
Zoom Adjust the magnification to reduce or enlarge the original image. The following zoom modes are available. • • • • Auto Zoom – Automatically reduces or enlarges the original image suited to the selected paper size. Manual Zoom – Reduces or enlarges the original image in 1 % increments between 25 - 400 %. Preset Zoom – Reduces or enlarges at preset magnifications. XY Zoom – Independently adjust vertical and horizontal magnifications. Set zoom size in 1 % increments between 25 400 %.
Manual Zoom Reduces or enlarges the original image in 1 % increments between 25 400 %. 25 % Follow the steps as below to use manual zoom. 400 % Ready to copy. 1 Place the original and press [Zoom]. 2 Press [+] and [–] to set the displayed magnification. 11×8½" Plain 11×17" Color 11×8½" Plain Auto % APS MP Tray Plain 8½×11" Plain Basic User choice Off 100% Auto Density Stap Left Zoom Density Stap Function Program Ready to copy. Press [# keys] ([#-Keys]) to enter with numeric keys.
Model Type Zoom Level Metric models (Asia Pacific) 200 % (A5JA3) 141 % (A4JA3, B5JB4) 122 % (A4JB4, A5JB5) 115 % (B4JA3, B5JA4) 86 % (A3JB4, A4JB5) 81 % (B4JA4, B5JA5) 70 % (A3JA4, B4JB5) Follow the steps as below to use preset zoom. Ready to copy. 1 Place the original and press [Zoom]. 2 Select the zoom level.
3 Ready to copy. Press [+] and [–] to set the X and Y zoom ratios. Press [# keys] ([#-Keys]) to enter with numeric keys. Shortcut Zoom Y Ba Sele Orie X Standard Zoom XY Zoom # keys Paper Size Set 11×8½" 100% y. Shortcut Back 4 Under Select Original Orientation, select [Top Edge Top] or [Top Edge Left]. 5 Press the Start key. Copying begins. Close Select Original Orientation.
Duplex Mode Use Duplex mode to create two-sided copies from a variety of originals, including facing pages (such as books or magazines) and two-sided originals. One-sided to Two-sided Produces two-sided copies from one-sided originals. The back side of the last copied page will be blank for originals with an odd number of pages. 5 4 5 3 3 4 The following binding options are available.
Follow the steps as below to use duplex copying. P Ready to copy. 1 Press [Function]. 2 Press [Duplex]. 3 Select the desired Duplex mode. 4 For [2 sided J 2 sided] ([2-sided J 2-sided]) or [Book J 2 sided] ([Book J 2-sided]), select the bind direction for Original. 11×8½" Plain 11×17" Color 11×8½" Plain APS MP Tray Plain 8½×11" Plain Basic User choice Auto % Off 100% Auto Density Stap Left Zoom Density Stap Function Program Ready to copy.
For [1 sided J 2 sided] ([1-sided J 2-sided]) or [2 sided J 2 sided] ([2-sided J 2-sided]), set [Top Edge Top] or [Top Edge Left] from Select Original Orientation. Paper Size Set 11×8½" 100% e. Shortcut Original Back Close Finishing Select Original Orientation. Binding Left/Right Binding Left/Right Binding Top Binding Top Top Edge Top Top Edge Left 5 Place the original and press the Start key. If the original has been placed on the optional document processor, copying begins automatically.
Split Mode Use Split mode to create single-sided copies from two-sided originals or originals with facing pages (such as books or magazines) as follows. Two-sided to One-sided 1 Copies each side of a two-sided original onto two individual sheets. 2 1 2 Note This operation requires the optional document processor. Original Copy The following binding options are available. • • Binding Left/Right: The back side and front side of the original are copied with the same orientation.
Ready to copy. Shortcut Duplex 3 Select the desired Split mode. 4 Specify the binding in the Original section. 5 When [2 sided J 1 sided] ([2-sided J 1-sided]) is selected, select [Top Edge Top] or [Top Edge Left] for Select Original Orientation. 6 Place the original and press the Start key. Ba Original Sele Orie 1 sided J 1 sided 1 sided J 2 sided Binding Left/Right 2 sided J 1 sided 2 sided J 2 sided Binding Top Book J 1 sided Book J 2 sided To To Ready to copy.
Collate Mode Scans multiple originals to deliver complete sets of copies as required according to page number. 3 2 1 3 3 2 Follow the steps as below to use Collate mode. 2 1 1 3 2 1 Original Copy P Ready to copy. 1 Press [Function]. 2 Press [Collate/Offset]. 3 4 Press [Collate: On]. 5 Place the original and press the Start key.
Interrupt Copy Interrupt copying is useful to pause one copy job and copy other originals with different copy settings. After completing the urgent job, you can resume the interrupted jobs according to their original settings. You can also pause copy jobs that are being printed when you need to make urgent copies. Follow the steps as below to use interrupt copying. 1 Press the Interrupt key. Interrupt Mode OK will be displayed. 2 Temporarily remove and set aside the original pages of the current job.
Low-Power Mode To activate Low-Power mode, press the Energy Saver key. On the operation panel, only the Energy Saver, Power, and main power indicators will remain lit. To resume copying, perform one of the following actions. The machine returns to a copy-ready condition. • • • Press any key on the operation panel. Open the original cover or the optional document processor. Place originals in the optional document processor. The machine will resume copy functionality in 10 seconds.
3-18 Basic Operation
4 Optional Equipment This chapter introduces the optional equipment available for the machine. Overview of Optional Equipment 4-2 Document Processor 4-3 Paper Feeder 4-3 Built-in Finisher 4-3 Adding Staples......................................................................... 4-4 Clearing Staple Jams............................................................... 4-5 Document Finisher 4-6 Job Separator 4-6 Key Counter 4-7 Inserting the Key Counter........................................................
Overview of Optional Equipment The following optional equipment is available for the machine.
Document Processor Automatically scans originals. Also you can perform duplex copying and split copying. For document processor operation, refer to Loading Originals in the Document Processor (option) on page 2-15. Paper Feeder Two additional cassettes identical to the machine’s double cassettes can be installed in the machine. Paper capacity and loading method are the same as Cassettes 1 and 2. Refer to Loading Paper into Cassette 1, 2 on page 2-2.
Note Sorted copies are delivered onto the finisher tray. Adjust the ejected paper guide extension to the size of the paper. The paper sizes are marked on the ejected paper guide extension. Open ejected paper guides 1 and 2 as necessary to accommodate the size of the paper. When stapling 11 × 17", 8 1/2 × 14", A3 or B4 paper, open the finisher tray extension to ensure that the paper does not fall out of the tray. Adding Staples 1 4-4 Open the front cover of the stapler.
2 Pull out the staple holder. 3 Remove the empty staple case from the staple holder. 4 Holding the staple holder in your left hand, insert a new staple case with your right hand in the direction of the arrow. 5 Insert the staple case as far as it will go. Pull of the paper tape wound around the staple case. 6 Reinsert the staple holder into the slot of the staple unit. The staple holder clicks locked when fully inserted.
2 Lift the face plate up by tab A. 3 Remove the jammed staple from the end of the cartridge (stapleloaded side). 4 5 Lower the face plate back. 6 Lift the staple unit slightly, then lower it and insert it again into its place. 7 Close the stapler front cover. A Insert the face plate back in place. The face plate clicks locked when fully inserted. Document Finisher The document finisher holds a large quantity of finished copies. The finisher offers a convenient means of sorting.
Note To ensure that paper is delivered to the job separator, select the output destination or change the default setting. (For details, refer to Chapter 1 Selecting Output Destination and Chapter 3 Machine Default in the Advanced Operation Guide.) When removing paper from the job separator, pull it out at an angle to avoid catching the corners of the paper. Key Counter Use the key counter to monitor machine usage.
Fax Kit Install the fax kit to use the machine as a fax as well. For further details, refer to the Fax Kit Operation Guide.
5 Maintenance This chapter describes cleaning and toner replacement. Cleaning 5-2 Original Cover, Document Processor and Platen .................... 5-2 Slit Glass ................................................................................. 5-2 Separator................................................................................. 5-3 Transfer Roller......................................................................... 5-4 Main Charger............................................................
Cleaning Clean the machine regularly to ensure optimum copy quality. CAUTION For safety, always unplug the power cord before cleaning the machine. Original Cover, Document Processor and Platen Wipe the rear side of the optional document processor or original cover and the platen with a soft cloth dampened with alcohol or diluted mild detergent. IMPORTANT Do not use thinner or other organic solvents. Original Cover (Document Processor) Platen Slit Glass Clean the slit glass for original fed from DP. 1.
3 4 Wipe white guide B in the document processor. Press [End]. B Separator To maintain the best possible print quality, clean the machine as described below on a regular basis (once a month). Maintenance 1 Open the front cover. 2 Remove cleaning brush (blue colored). 3 Pull up left cover 1 lever and open left cover 1. 4 Run the brush from side to side along the separator as shown to remove any soiling.
5 Replace the cleaning brush and close the front cover and left cover 1. IMPORTANT Push in the position indicated to ensure that left cover 1 is securely closed. Transfer Roller To maintain the best possible print quality, clean the machine as described below on a regular basis (once a month). 5-4 1 Open the front cover. 2 Remove cleaning brush (blue colored). 3 Pull up left cover 1 lever and open left cover 1.
5 Replace the cleaning brush and close the front cover and left cover 1. IMPORTANT Push in the position indicated to ensure that left cover 1 is securely closed. Main Charger If black or white vertical streaks appear on copies, clean the main charger. Maintenance 1 Open the front cover. 2 3 Remove the waste toner box. 4 Install the waste toner box and close the front cover. 5 Press the System Menu/Counter key.
/ Counter 6 Press [User Adjustment]. 7 Press [Charger Cleaning]. 8 Press [End]. Adjustment begins. Wait 5 minutes. End Job Accounting Language Check the counter MP Tray Setting Register Orig. Size Print Report User Adjustment System Menu / Counter User adjustment Drum refresh Charger Cleaning System Menu in charger. 1.Open the front cover and then remove the waste toner box. 2.Clean the main charger. 3.After cleaning, install the waste toner box. Close the front cover and press [End].
Toner Container and Waste Toner Box Replacement When the touch panel displays Add toner, replace the toner without delay even if several more copies are still possible. When replacing the toner container, replace the waste toner box as well. Each time you replace the toner container, be sure to clean the parts as instructed below. Dirty parts may deteriorate output quality. CAUTION Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.
4 Fit the cap into the opening in the waste toner box and attach the sticker over the cap. 5 Place the used waste toner box in the provided plastic disposal bag. CAUTION Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. CAUTION Do not attempt to force open or destroy the toner container or the waste toner box. 6 Pull the cleaner rod out slowly as far as it will go, and then push it back in. Repeat 2 or 3 times.
9 Align the grid cleaner with the notch and attach it to the machine. 10 While gently holding the grid cleaner in place with your left hand, pull the main charger out fully and then push it back to a position where the roller A does not quite reach the white pad on the grid cleaner. A Repeat 2 or 3 times. IMPORTANT When pushing the main charger back in, take care not to push it all the way in. This could result in damage to copies.
14 Pull up left cover 1 lever and open left cover 1. 15 Run the brush from side to side along the separator as shown to remove any soiling. 16 Run the brush from side to side along the transfer roller as shown, rotating by the gear at the end, to remove any soiling. 17 After cleaning, replace the cleaning brush and close left cover 1. IMPORTANT Push in the position indicated to ensure that left cover 1 is securely closed.
19 Hold the toner container in both hands and remove slowly. 20 Place the used toner container in the provided plastic disposal bag. 21 Hold the new toner container upright and tap the top of the container 5 or more times. Then turn the container the other way up and again tap the top of the container 5 or more times. 5~ 5~ 22 Then shake the toner container up and down 5 or more times. Again turn the container the other way up and shake it another 5 or more times.
24 Hold the new toner container in both hands and gently push it into the machine. 25 Using both hands, push the toner container in until it locks. 26 Open the MP tray. 27 Remove the filter. 28 Remove dust from the filter using a vacuum cleaner or dry cloth. IMPORTANT Do not wash the filter with water. Do not use the attached cleaning brush. 29 Put the filter back in place and close the MP tray. 30 Close the front cover. 31 When Replaced the toner container? appears, press [Yes].
6 Troubleshooting This chapter explains how to solve problems with the machine. Solving Malfunctions 6-2 Responding to Error Messages 6-4 Clearing Paper Jams 6-8 Jam Location Indicators........................................................... 6-8 Paper Jam Precautions ........................................................... 6-9 Cassette 1 ............................................................................... 6-9 Cassette 2 .....................................................................
Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, check the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Symptom Checkpoints The operation panel does Is the machine plugged in? not respond when the machine is turned on ( | position). Pressing the Start key Is a message displayed on the touch does not produce copies.
Symptom Checkpoints Copies are skewed. Are the originals loaded correctly? Paper jams frequently occur. Copies from the optional document processor have black lines. Copies are wrinkled. Troubleshooting Corrective Actions When placing originals on the platen, place them face-down and flush against the original size indicator plates. When placing originals in the document processor, align the original width guides securely before placing the originals.
Responding to Error Messages If the touch panel displays any of these messages, follow the corresponding procedure. Error Messages Checkpoints Corrective Actions Reference Page Close ### cover. Check the cover. Is the indicated cover open? Are any covers open? Does the message indicate which cover is open? Is the optional document processor open while loading the original? Is the optional document processor top cover open? Is the indicated cassette not fully closed? Close all covers securely.
Error Messages Checkpoints Corrective Actions Check paper size. Copy paper is not the same size as original. (Paper size in cassette differs from actual size. Check paper size in cassette.) Reposition original or change cassette. (Reset original or select another paper cassette.) Is the specified paper loaded? Or are the settings incorrect? Load the specified paper. Adjust — any settings that are incorrect.
Error Messages Checkpoints Corrective Actions Reference Page Remove paper. Finisher tray. Remove some pages from the optional document finisher. — Check the settings. — Toner will be empty soon. — Ready to copy. Add toner. — Add toner. Set the toner container. — Is the toner container securely installed? Clean the main charger. Have you cleaned the main charger? Image cycle. (Now adding toner.) — Please wait. Now in the fusing temperature adjustment process. Check waste toner box.
Error Messages Checkpoints Time for maintenance. — Corrective Actions Periodic maintenance is required to keep your machine in good condition. Contact your Service Representative or Authorized Service Center promptly. Paper misfeed. — If a paper jam occurs, the location of the jam will be indicated on the touch panel and the machine will stop. Leave the machine switched on (| position) and follow the instructions to remove the jammed paper.
Clearing Paper Jams Paper misfeed. JAM 00 1.Open left cover 1 of the m and remove any paper that 2.Open cassette 1. 3.Remove the paper. 4.Reset the cassette and close the cover. If a paper jam occurs, the touch panel will display Paper misfeed and the copying will stop. Refer to these procedures to remove the jammed paper. Jam Location Indicators When a paper jam occurs, the jam location indicators and corrective action are displayed.
Paper Jam Precautions • • • Do not reuse paper cleared from a jam. If the paper was torn during removal, be sure to remove any loose scraps of paper from the machine inside. Scraps of paper left in the machine may cause subsequent jamming. Jammed paper from the document finisher (option) will be fed out again. Do not return this paper to the document finisher tray. WARNING High voltage is present in the charger section.
4 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 5 Push cassette 1 securely back in place. 6 Press the indicated position to close left cover 1. Cassette 2 Follow the steps below to clear paper jams in cassette 2. 6-10 1 Open left cover 2. 2 Remove the jammed paper. 3 Pull out cassette 2.
4 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 5 6 Push cassette 2 securely back in place. Close left cover 2. Optional Cassettes 3 and 4 Follow the steps below to clear paper jams in cassettes 3 or 4 when using the optional paper feeder. 1 Open left cover 3. 2 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Troubleshooting 3 Pull out the cassette in use. 4 5 6 Remove the jammed paper.
MP Tray Follow the steps below to clear paper jams in the MP tray. 1 Remove all papers from the MP tray. 2 If paper is jammed inside, pull the paper toward you to remove. Inside the Left Covers 1, 2 and 3 Follow the steps below to clear paper jams inside left cover 1, 2 or 3 (option). 1 Open the left cover where paper is jammed inside. 2 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 3 6-12 Close the left cover.
Duplex Unit Follow the steps below to clear paper jams in the duplex unit. 1 Pull up left cover 1 lever and open left cover 1. 2 Remove the jammed paper. 3 Lift up the duplex unit and remove the jammed paper. 4 Press the indicated position to close left cover 1. Duplex Unit and Cassette 1 Follow the steps below to clear paper jams in duplex unit and cassette 1. 1 Troubleshooting Pull up left cover 1 lever and open left cover 1.
2 Remove the jammed paper. 3 Lift up the duplex unit and remove the jammed paper. 4 Pull out cassette 1 and remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 5 Push cassette 1 securely back in place. 6 Press the indicated position to close left cover 1. Paper Feed Unit Follow the steps below to clear paper jams in the paper feed unit. 1 6-14 Pull up left cover 1 lever and open left cover 1.
2 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 3 Open the front cover. 4 Turn the lower green knob (A1) clockwise. 5 Remove the jammed paper. If you cannot remove the paper, proceed with the next step. 6 Troubleshooting Pull out the paper feed unit (A2).
7 8 Open the paper feed unit cover (A3) and remove the jammed paper. 9 Press the indicated position to close left cover 1. Push the paper feed unit (A2) back in place, and close the front cover. Optional Built-in Finisher Follow the steps below to clear paper jams in the optional built-in finisher. (2) 1 2 Remove any paper left in the finisher output slot. 3 Pull up left cover 1 lever and open left cover 1. 4 Remove the jammed paper. Remove the output tray.
(1) 5 Press the indicated position to close left cover 1. 6 Reattach the output tray. 7 Turn the dial to lower the finisher process tray. 8 Remove any paper from the tray. 9 Push the tray upward back into place.
Optional Document Processor Follow the steps below to clear paper jams in the optional document processor. A 1 Remove the original from the original tray. 2 Open the document processor top cover. 3 Remove the jammed original. 4 5 Lift up the paper feed unit A. Remove the jammed original. If the original tears, remove every loose scrap from inside the machine. 6-18 6 7 Remove the original by turning the dial as shown. 8 Reload the originals on the document processor tray.
Optional Document Finisher If a misfeed occurs in the optional document finisher, refer to the Document Finisher Operation Guide to clear the jam. Optional Job Separator Follow the steps below to clear paper jams in the optional job separator. 1 If jammed paper can be seen through the paper output slot, pull it out toward you. If the paper tears, remove every loose scrap from inside the machine. 2 Pull up left cover 1 lever and open left cover 1. 3 Remove the jammed paper.
6-20 Troubleshooting
7 Appendix This chapter explains how to enter text, describes the paper types that can be used with the machine and lists the machine specifications. Entering Characters on Touch Panel 7-2 Paper 7-5 Specifications 7-6 Body ........................................................................................ 7-6 Document Processor (option).................................................. 7-8 Paper Feeder (option) .............................................................
Entering Characters on Touch Panel To enter characters on the touch panel such as department names (for job accounting) or copying programs, etc., use the following procedures. Input Screen Inch models Keyboard 1 6 7 9 10 Stop Name to display End Char.Limit:32 including # AllDel. Capital 2 Letter 3 Num./Sym. 4 Del. prev 8 Space 5 1 2 3 4 5 6 7 8 Character display: Displays the characters entered. [Capital]: Press this key to enter capital letters.
Numeral/Symbol keyboard Stop Name to display End Char.Limit:32 including # AllDel. Capital Letter Num./Sym. Del. prev Space Metric Models Keyboard 1 7 8 10 11 Stop Name to display End Char.Limit:32 including # AllDel. Capital 2 Letter 3 Symbol 1 4 Del. prev 9 Space Symbol 2 6 5 1 2 3 4 5 6 7 8 9 Character display: Displays the characters entered. [Capital]: Press this key to enter capital letters. [Letter]: Press this key to enter lowercase letters.
Symbol 1 keyboard Stop Name to display End Char.Limit:32 including # AllDel. Capital Letter Symbol 1 Symbol 2 Del. prev Space Symbol 2 keyboard Stop Name to display End Char.Limit:32 including # AllDel. Capital Letter Symbol 1 Symbol 2 Del. prev Space Entering Characters The following is an example of how to enter ‘Abcde’ using the keyboard. Name to display Sto 1 Press [Capital] and press [A] on the keyboard. Sto 2 Press [Letter]. 3 4 Press [b], [c], [d] and [e] in order. Char.
Paper This section explains the paper sizes and types that can be used in the paper source. Cassettes 1 and 2 and the optional paper feeder Supported types Supported paper sizes Plain paper (60 to 120 g/m²) Recycled paper (60 to 120 g/m²) 11 × 17", 8 1/2 × 14", 11 × 8 1/2", 8 1/2 × 11", 500 (80 g/m²) 5 1/2 × 8 1/2", 8 1/2 × 13" (Oficio II), 8 1/2 × 13 1/2", 8K, 16K, 16KR A3, B4, A4, A4R, B5, B5R, A5R, Folio 500 (80 g/m²) Plain paper (60 to 120 g/m²) Recycled paper (60 to 120 g/m²) No.
Specifications Note These specifications are subject to change without notice.
Description Item 25 cpm model Paper Capacity Output Tray Capacity Cassette 1, 2 500 sheets (80 g/m²) MP Tray 200 sheets (80 g/m²) Top tray 250 sheets (80 g/m²) 30 cpm model with optional built- 100 sheets (80 g/m²) in finisher with optional job separator 150 sheets (80 g/m²) Continuous Copying 1 to 999 sheets Image Write System Semiconductor laser and electrophotography Image Storage Memory 64 MB (standard) Resolution 600 × 600 dpi Monthly Duty Operating Environment Average 8,000 pages
Document Processor (option) Item Description Original Feed Method Automatic feed Paper Weight 45 to 160 g/m² Supported Original Types Sheet originals Paper Size Maximum: 11 × 17"/A3 Minimum: 5 1/2 × 8 1/2"/A5R Original No. of Sheets 75 sheets or less (50 to 80 g/m²) Mixed original sizes: 30 sheets or less (50 to 80 g/m²) Device Dimensions (W × D × H) 22 × 19 3/16 × 5 3/16" 559 × 487 × 131 mm Weight 15.
Document Finisher (option) Item Description Number of Trays 1 tray Paper Weight Stapling: 80 g/m² or less Paper Size and Maximum Sheets (Nonstapling) 11 × 17", 8 1/2 × 14", 8 1/2 × 13" (Oficio II), 8 1/2 × 13 1/2", A3, B4, Folio, 8K: 500 sheets 11 × 8 1/2", 8 1/2 × 11", A4, A4R, B5, 16K: 1000 sheets Maximum Sheets for Stapling (Paper weight 80 g/m² or less) 11 × 17", 8 1/2 × 14", 8 1/2 × 13" (Oficio II), 8 1/2 × 13 1/2", A3, B4, Folio, 8K: 20 sheets 11 × 8 1/2", 8 1/2 × 11", A4, A4R, B5, 16K: 30 sh
Job Separator (option) Item Description Number of Trays 1 tray Paper Weight 45 to 160 g/m² Media Type Plain, Rough, Vellum, Recycled, Bond, Color (Colour), Thick paper Paper Size 11 × 17", 8 1/2 × 14", 11 × 8 1/2", 8 1/2 × 11", 7 1/4 × 10 1/2", 5 1/2 × 8 1/2", 8 1/2 × 13" (Oficio II), 8 1/2 × 13 1/2", A3, B4, A4, A4R, B5, B5R, A5R Maximum Sheets 100 sheets (80 g/m²) Bond, Thick paper: 20 sheets Device Dimensions (W × D × H) 21 7/16 × 17 11/16 × 2 3/4" 545 × 450 × 70 mm Weight Approx. 3.
Index A Adjusting density .............................................................. 3-5 Auto Low-Power mode ..................................................3-17 Auto Sleep mode ...........................................................3-17 B Built-in finisher .................................................................4-3 Adding staples ..........................................................4-4 Clearing staple jams .................................................4-5 Paper jams ............
Energy Star program ................................................... xi Legal information ......................................................... x Originals and paper sizes ........................................xviii Recycled paper ........................................................... xi Regarding tradenames ................................................ x Low-Power mode ...................................................... xi, 3-17 M Main charger ..........................................
Transfer roller Cleaning ...................................................................5-4 W Warm-up ..........................................................................3-2 Waste toner box ...............................................................1-3 Replacement ............................................................5-7 Z Zoom Auto zoom ................................................................3-6 Manual zoom .....................................................
Index-4
We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine.
OPERATION GUIDE KM-2540 KM-3040 *870CKGB20008* 870CKGB20008
