User Guide

Document and Output Management Functions
2-2
Document Management Functions
Overview of Document Management Functions
Document management functions enable you to store documents (i.e., scanned images of originals)
on the copier’s hard disk for printing later.
Documents are assigned to different ‘boxes’, the document storage areas, depending on the
functions to be used. Stored documents are accessible from the boxes where they are kept until
deleted.
The following boxes are available.
Form Box
Register and store forms using for form overlay (refer to page 1-30) in the Form Box.
Registering Forms
Scan originals as forms to register in the Form Box.
1
Place the originals to register as forms and press the Document Management key.
2
Press [Form Reg.] ([Form Registr.]).
3
Press [Change Name] and enter the
form name.
For instructions on entering characters,
refer to Entering Characters When Using
Document Management Functions on
page 3-58.
If you prefer not to name the form, go to
the next step.
Box Description Reference
Page
Form Box For storage of forms using for form overlay (refer to
page 1-30).
2-2
Shared Data Box For storage of documents consisting of scanned originals.
These documents can be printed in the desired quantity as
needed.
2-4
Synergy Print Box For storage of documents consisting of scanned originals.
Up to ten of these documents can be combined into a single
copy job for printing.
2-8
End
a
gement
function.
Document Document Form
Reg.
Document
Synergy Print B ox Form box
Box
Editing
Box
Editing
08/08/'04 05:34
Printing Input Printing
Place originals then press Start key.
Form Registration
Ready to register form(s).
Form box
Original
8½x11"
Documents
Cha nge
Select
Auto
Reduce
Basi c
Quality
Orig.Size
Auto si ze
Select
Regi. Si ze
Form004
100%
08/0
8
/Enlarge
Name