Operator Guide 5505/5485 FPO Digital Copier you r docu ment m an a ge m ent pa r tne r
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Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Copyright © 1999 Ricoh Co., Ltd.
Safety Information When using your equipment, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
R WARNING: • Connect the power cord directly into a wall outlet and never use an extension cord. • Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. • To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.
R CAUTION: • Protect the equipment from dampness or wet weather, such as rain, snow, and so on. • Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment. • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). • Do not allow paper clips, staples, or other small metallic objects to fall inside the equipment.
How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section.
TABLE OF CONTENTS What You Can Do with this Machine (Copy Mode)................................. Guide to Components ............................................................................... Options ....................................................................................................... Control Panel ............................................................................................. Display Panel .................................................................................
To stop scanning temporarily ...................................................................... 45 If memory reaches 0 % ............................................................................... 45 Stack ......................................................................................................... 47 Staple........................................................................................................ 49 Punch.....................................................................
Book → 1 Sided ........................................................................................ 118 Copying Book Originals........................................................................ Book→2 Sided .......................................................................................... Multi → 2 Sided......................................................................................... Booklet ...........................................................................................
Features and Benefits ........................................................................... On Demand Printing ................................................................................. Scanned File Printing ............................................................................... Scanning Originals................................................................................ Printing Saved Documents................................................................... Sample Printing.....
Combine.................................................................................................... Duplex ....................................................................................................... Stamp........................................................................................................ Document Server ...................................................................................... Connect Copy ...................................................................
Cleaning the Exposure Glass.................................................................... 337 Cleaning the Document Feeder ................................................................ 337 Stapling Position ................................................................................... 338 8. Specification Mainframe............................................................................................... Document Feeder ....................................................................
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What You Can Do with this Machine (Copy Mode) 2
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Guide to Components 1. Exposure glass 7. Paper tray Position single-page originals here face down for copying. See ⇒ P.15 “Originals”. Set copy paper here. Tray 1 is a tandem tray where the paper on the left side automatically moves to the right when paper on the right has run out. See ⇒ P.277 “B Loading Paper”. 2. Document feeder (ARDF) The document feeder automatically feeds a stack of originals one by one. 3. Control panel See ⇒ P.7 “Control Panel”. 4.
1. Ventilation hole Prevents overheating. Do not obstruct the ventilation hole by placing or leaning an object near it. If the machine overheats, a fault might occur. 2. Circuit breaker Do not touch this breaker.
Options 1. Finisher Sorts, stacks, staples and punches copies (optional punch kit required.) • A: Finisher proof tray • B: Finisher shift tray 2. A3/11" × 17" Tray Kit Holds A3/11" × 17" size papers. Note ❒ If you install the A3/11" × 17" Tray kit to your machine, you cannot use it as a tandem tray. 3. CD-RW Store your documents. 4. Large Capacity Tray (LCT) Holds 4,550 sheets of paper.
Control Panel 1. Status indicator 5. {Energy Saver} key Color Status Press to switch to and from Energy Saver mode. See ⇒ P.68 “Energy Saver Mode”. Off Ready to make copies 6. {Clear Modes} key Flashing green Scanning originals Press to clear any previously entered copy job settings. Lit green Copying (You can scan originals.) 7. {Program} key Flashing red Toner has nearly run out Press to register or recall a program. See ⇒ P.55 “Programs”. 8. {Stop} key 2.
By checking the finished set and making any necessary changes to the image quality settings before you make multiple copies, you can save time and paper. See ⇒ P.71 “Sample Copy”. 11. {Clear} key Press to delete a number entered. 12. {#} key Press to enter a value or confirm a setting. 13. Number keys Use to enter the number of copies you wish to make. Also use to enter values for various features. 14.
Display Panel The display panel shows the status of the machine, error messages and function menus. To select items shown on the display, lightly press the item with your finger. When an item is selected, it is highlighted e.g. . Items that are not available are shown grayed out e.g. OK . Important ❒ Do not apply a strong shock or force of more than about 30 N (about 3 kgf) to the display panel or it may be damaged.
6. Sort, Stack, Staple or Punch mode. e.g. press the [Reduce/Enlarge] key to bring up the Reduce/Enlarge menu. 7. Functions you can select. Press an item to bring up its function menu 8. This indicator shows when toner has nearly run out. ❖ Function Menu 1. The currently selected paper tray is shown highlighted. 2. Items you can select. 3. The [Check Modes] key appears when you have selected one or more functions. Press this key to view the functions currently selected.
❖ Copy Server Display 1. Operational messages. 2. Display titles. 3. The number of originals scanned into memory, number of copies set, and number of copies made. 4. Operational keys.
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1. Basics Starting the Machine To turn the machine on, press the operation switch. Note ❒ This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. Please refer to “Energy Saver Mode—Saving Energy” and “Auto Off Timer” in the System Settings manual. -Power Switches This machine has two power switches: ❖ Operation switch (right front side of the document feeder) Press this switch when you wish to use the machine.
Basics Starting the Machine A Press the operation switch. 1 The On indicator lights and the display turns on. Note ❒ If the machine does not start when the operation switch is pressed, make sure the main power switch is on. ❒ The machine will take up to 360 seconds to warm up during which copying is not possible. However, you can set up a job during this period with the Auto Start function. See ⇒ P.70 “Auto Start”.
Originals Originals Sizes and Weights of Recommended Originals 1 ❖ Metric version Where Original Is Set Original Size Original Weight Exposure glass Up to A3 -- Document feeder 1-sided originals: 52 – 156 g/m2 A3L – A5KL 2-sided originals: 52 – 128 g/m2 A3L – A5KL Thin Paper mode: 40 – 156 g/m2 A3L – A5K ❖ Inch version Where Original Is Set Original Size Original Weight Exposure glass Up to 11" × 17" -- Document feeder 1-sided originals: 14 – 42 lb.
Basics • Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper • Originals with perforated lines • Originals with indexes, tags, or other projecting parts • Sticky originals, such as translucent paper • Thin originals with low stiffness • Bound originals, such as books • Transparent or translucent originals, such as OHP transparencies or tracing paper 1 Sizes Difficult to Detect It is difficult for the machine to automatically detect th
Originals ❖ Inch version Size A3 B4 L L Where Original Is Set A4 B5 K K L L A5 B6 K K L L 11" × 11" × 81/2" 17" 15" × L L 14" L 81/2" × 11"K L 51/2" × 81/2" × 81/2" 13"L K Exposure Glass × × × × × × ❍ × ❍ ❍ × × Document Feeder × × ❍ × × × ❍ ❍ ❍ ❍ ❍ ❍ *1 1 *1 You can select from 81/2" × 13", 81/4" × 13" and 8" × 13" with the User Tools (System Settings). See “Original: F/F4 Size Setting” in the “System Settings” manual.
Basics Copy Paper Recommended Paper Sizes and Types 1 The following limitations apply to each tray: Main Machine Large Capacity Tray (LCT) Tray Metric Version Inch Version Paper Weight Paper Capacity Tray 1 *1 (Tandem tray) A4K, 81/2" × 11" K A4K, 81/2" × 11" K 52 – 163 g/ m2, 16 lb. Bond – 90 lb.
Copy Paper *2 *3 *4 If you wish to copy onto non-standard size paper, select the size with User Tools. See “Tray Paper Settings” in the System Settings manual. If you wish to copy onto OHP transparencies or thick paper, select OHP or Thick Paper mode. See “Tray Paper Settings” in the System Settings manual. When setting copy paper, make sure the stack height does not exceed the limit mark. The maximum number of sheets you can set at once depends on the paper thickness and condition.
Basics Non-recommended Paper R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid 1 a fire or equipment failure. Important ❒ Do not use any of the following kinds of paper or a fault might occur. • Thermal fax paper • Art paper • Aluminum foil • Carbon paper • Conductive paper • Colored OHP transparencies • Paper with perforations • Paper that has already been copied or printed onto. Note ❒ Do not use the following kinds of paper or a misfeed might occur.
Toner Toner Handling Toner 1 R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations for plastics. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children.
Basics 1 22
2. Copying Basic Procedure A Make sure that the machine is in Copy mode. B If user codes are turned on, enter your User Code with the number keys, then press the [#] key. Reference ⇒ P.70 “User Codes”. C Make sure that no previous settings remain. Note ❒ To clear any previous settings, press the {Clear Modes} key. D Set your originals. Reference ⇒ P.26 “Setting Originals”. E Set your desired settings.
Copying F Enter the number of copies required with the number keys. 2 Note ❒ The maximum copy quantity can be set between 1 and 9999 (default: 9999). See “Maximum Copy Quantity” ⇒ P.312 “General Features”. ❒ To change the number entered, press the {Clear} key and enter the new number. G Press the {Start} key. The machine starts copying. Note ❒ Usually, when you set a single original on the exposure glass or in the document feeder, the copies are delivered face-up.
Basic Procedure -Energy Saver This indicator lights when the machine is saving energy. To exit Energy Saver mode, press any key on the control panel. ⇒ P.68 “Energy Saver Mode” 2 -Auto Off The machine automatically turns itself off a fixed period of time after your job is finished. This function is called “Auto Off”. Note ❒ You can change the Auto Off delay. See “Auto Off Timer” in the System Settings manual.
Copying Setting Originals Limitation ❒ Set originals after correction fluid and ink has completely dried. Not taking this precaution could mark the exposure glass and cause marks to be copied. Note ❒ Normally originals should be aligned to the rear left corner. However, some copy functions may produce different results depending on the direction of the originals. For details, see the explanations of each function in this manual. 2 Reference See ⇒ P.15 “Originals”.
Setting Originals B Set the first page of your original face down on the exposure glass and align it to the rear left corner. 1 2 2 ND1C01EE 1: Reference mark 2: Scale C Lower the document feeder. Setting Originals in the Document Feeder Note ❒ The last page should be on the bottom. ❒ Do not stack originals beyond the limit mark on the side fence of the document feeder.
Copying B Set the aligned originals face up into the document feeder. Your originals are set correctly when the bottom plate rises. 2 TSPH040E Important ❒ After the bottom plate of the document feeder rises, do not add or force in originals. Note ❒ To avoid a multi-sheet feed, fan the originals before setting them in the document feeder. ❒ You can set the rise time for the bottom plate of the document feeder. See “ADF Original Table Rise Time” ⇒ P.328 “Input/Output”.
Setting Originals Standard Orientation A Make sure the [Standard Orientation] key is selected. 2 90° Turn When you want to copy onto A3, B4 or 11" × 17" size originals, set your original in the landscape orientation and then press the 90° Turn key. The machine rotates original image and you can make copies as you wish. This is useful for copying large originals with Staple, Punch, Duplex, Combine or Stamp functions.
Copying A Press the [90° Turn] key. 2 Rotate Original This function rotates the copy image by 180°. This is useful for copying torn originals. For example, if the left side of the original is damaged, set it as shown below: A Press the [Rotate Original] key.
Setting Originals Note ❒ It is recommended to use this function together with the Auto Paper Select or Preset Reduce/Enlarge function. ❒ Copy results may differ depending on the combination of selected functions. Setting Special Originals 2 Mixed Sizes Mode Use this mode for copying an original that contains pages of different sizes. If you copy this kind of original from the document feeder using standard copying, some parts of the original images may not appear on copies or misfeeds may occur.
Copying B Align the rear and left edges of the originals as shown in the illustration. 1 B4 A3 2 2 CP19AE 1: Direction in which to set originals in the ARDF. 2: Vertical size Important ❒ If the originals are of different vertical sizes, put the longer originals on the bottom otherwise the sizes might not be detected correctly. C Adjust the guide to the width of the widest original. D Set the aligned originals face up into the document feeder.
Setting Originals A Press the [Batch/SADF] key. 2 B Set your originals then press the {Start} key. The Auto Feed indicator will light. C After all the originals have been fed, make sure the Auto Feed indicator is lit then set the next batch of originals. After setting the second and subsequent batches of originals, you do not have to press the {Start} key. DF02E Note ❒ If you are using Sort, Combine or Duplex in conjunction with this function, after all originals have been scanned press the {#} key.
Copying Basic Functions The following functions are explained in this section: ❖ Copy Image Density Auto Image Density, Manual Image Density, Combined Auto and Manual Image Density 2 ❖ Original Types Text, Auto Text/Photo, Photo, Pale, Generation Copy ❖ Copy Paper Select Auto Paper Select and Manual Paper Select ❖ Auto Reduce/Enlarge Reduce and Enlarge Note ❒ You can choose the default settings for all of the above features.
Basic Functions A Do one of the following: To have image density selected automatically A Make sure that the [Auto Image Density] key is selected. If it is not selected press the [Auto Image Density] key. 2 Note ❒ If the [Auto Image Density] key is not selected, press the [Auto Image Density] key. ❒ If you do not wish to set any other functions, press the {Start} key to start copying. To select image density manually A Press the [Auto Image Density] key to deselect Auto Image Density.
Copying B Press the [Lighter] or [Darker] key to adjust the density. 2 Note ❒ If you do not wish to set any other functions press the {Start} key to start copying. Choosing the Original Type The Original Type setting gives you control over the method used to make copies. Choose a type that best matches your original. The following Original Type settings are available: ❖ Text Select this mode when your originals contain only letters (no pictures).
Basic Functions A Press the appropriate key to select the original type. 2 Note ❒ If you do not wish to set any other functions, press the {Start} key to start copying. Selecting Copy Paper There are two ways to select copy paper: ❖ Auto Paper Select The machine selects a suitable size of copy paper automatically based on the original size and the reproduction ratio ⇒ P.39 “Image Rotation”.
Copying ❖ Inch version Where Original Is Set Paper Size and Direction Exposure glass 11" × 17" L, 81/2" × 14" L, 81/2" × 11" KL Document feeder A4 KL, 11" × 17" L, 11" × 15"L, 81/2" × 14" L, 81/2" × 11" KL, 51/2" × 81/2"KL, 81/2" × 13" L *1 2 *1 You can select from 81/2" × 13", 81/4" × 13" and 8" × 13" with the User Tools (System Settings). See “Original: F/F4 Size Setting” in the System Settings manual. ❒ For some originals, the original size might not be detected correctly. See ⇒ P.
Basic Functions -Image Rotation If the direction in which your original is set (landscape or portrait) is different from the paper you are copying onto, this function rotates the original image by 90° and fits it on the copy paper. This function works when the following functions are selected. Auto paper select, Auto Reduce/Enlarge, See ⇒ P.37 “Selecting Copy Paper” and ⇒ P.40 “Auto Reduce/Enlarge”.
Copying Auto Reduce/Enlarge The machine can choose an appropriate reproduction ratio based on the paper and original sizes you select. 2 Note ❒ You can not set papers into the A3/11" × 17" Tray Kit.
Basic Functions ❒ You can set originals of different sizes in the document feeder at the same time. See ⇒ P.31 “Mixed Sizes Mode”. A Press the [Auto Reduce/Enlarge] key. 2 B Select the paper tray. Copying onto OHP Transparencies To make copies onto OHP transparencies, you need to specify the paper type. For details, see “Tray Paper Settings” in the System Settings manual. A Open designated OHP tray (Tray2-6). B Lightly insert the OHP transparencies face up.
Copying Copying onto Tab Stock 2 Preparation Set the paper tray for tab stock. See “Tray Paper Settings” in the System Settings manual. You can set the tab stock in the Large Capacity Tray (LCT) Trays 4 - 5. Check the position of index tab to avoid the image being sheared. See “Tray Paper Settings” in the System Settings manual. Important ❒ When you set the tab stocks in the tray, always use the end fence.
Basic Functions ❒ Tab stocks are always brought from top. 2 A Select the paper tray in which tab stock are loaded. B Place your originals and press the {Start} key.
Copying Sort Use this function to have copy sets delivered in order. Every other copy set is shifted and delivered to the shift tray. 2 2 3 123 123 123 1 Reference For the paper capacity of the finisher, see ⇒ P.344 “Finisher”. Note ❒ You can select the shift tray on or off in Sort/Stack mode. ⇒ P.190 “Choosing How Copies Are Delivered” A Press the [Sort] key. B Enter the number of copy sets with the number keys. Limitation ❒ The maximum number of sets is 9999.
Sort To set the original on the exposure glass or in the document feeder using Batch/SADF mode Reference ⇒ P.32 “Batch/SADF Mode”. A Set the first page of your original, then press the {Start} key. 2 Note ❒ The last page should be on the bottom. B After it has been scanned in, set the next original then press the {Start} key. Note ❒ Set the original in the same direction as the first one. C After all originals have been scanned in, press the {#} key. The copies are delivered to the tray.
Copying Reference Scanning will stop when memory reaches 0 % during sorted copying. However, you can change this setting so that all the scanned pages are copied and delivered to the tray first, then the machine automatically continues scanning the remaining originals. See “Memory Full Auto Scan Restart” ⇒ P.328 “Input/Output”. A Press the {Start} key. 2 The scanned pages are delivered to the tray. Then the image data in memory is cleared.
Stack Stack This function groups copies of each page in a multi-page original together. Every other page stack is shifted for ease of separation. The finisher shift tray of the finisher provides this function by sliding from side to side. 2 2 3 222 111 333 1 Reference For the maximum tray capacity of the finisher, see ⇒ P.344 “Finisher” Note ❒ You can change shift stack settings with the User Tools. See ⇒ P.190 “Shift Tray Off In Sort/Stack” A Press the [Stack] key.
Copying To set the original on the exposure glass or in the document feeder using Batch/SADF mode Reference See ⇒ P.32 “Batch/SADF Mode”. A Set the original, then press the {Start} key. 2 Note ❒ Start with the first page to be copied. B After it has been scanned in, set the next original then press the {Start} key. Note ❒ Set the original in the same direction as the first one.
Staple Staple Use this function to have each copy set stapled together. 2 Limitation ❒ You cannot use the following paper types with this function: • • • • • • • Tracing paper OHP transparencies Adhesive labels Curled paper Low stiffness paper Paper of different vertical sizes Coated paper Note ❒ You can not staple A5KL, 51/2" × 81/2"KL size paper. ❒ When the number of copies exceeds the shift tray capacity, copying stops.
Copying ❒ When the indicator to remove staple waste appears, call your service representative. Reference For how to replenish the staple supply, see ⇒ P.299 “d Adding Staples”. For how to clear staple jams, see ⇒ P.302 “e Removing Jammed Staples”. 2 -Stapling Position When there is copy paper identical in size and direction to your original, the stapling position is see ⇒ P.338 “Stapling Position” Note ❒ You cannot change the stapling position during copying.
Staple Note ❒ The last page should be on the bottom. To set the original on the exposure glass or in the document feeder using Batch/SADF mode Reference See ⇒ P.32 “Batch/SADF Mode”. 2 A Set the original, then press the {Start} key. Note ❒ Start with the first page to be copied. B When it has been scanned in, set the next original, then press the {Start} key. Note ❒ Set the original in the same direction as the first one. C After all originals have been scanned, press the {#} key.
Copying Punch The optional punch kit is required to use this function. The function is used to make punch holes in copies.
Punch Limitation ❒ You cannot use the Image Rotation function if the Punch function is selected. Set your original in the same direction (landscape or portrait) as the copy paper.
Copying Reference If the punch waste box fills up, see ⇒ P.305 “y Removing Punch Waste”. A Select the Punch position. 2 B Set your originals then press the {Start} key.
Programs Programs You can store frequently used copy job settings in machine memory and recall them for future use. Limitation ❒ You cannot store the settings whether the Connect Copy function will be selected automatically in a program. 2 Note ❒ You can store up to 25 programs. ❒ You can select the standard mode or program No. 25 as the mode to be set when modes are cleared or reset is made, or immediately after the operation switch is turned on. ⇒ P.
Copying C Press the [Store] key. 2 D Press the program number you want to store. Note ❒ Program numbers with m already have settings in them. ⇒ P.57 “Changing Stored Program” E Enter the program name with the letter keys on the display panel. Then press the [#] key. Note ❒ You can register up to 18 characters. ❒ To change the name entered, press the [Clear] key and enter new letter. F Press the [OK] key. When the settings are successfully stored, the m indicator appears.
Programs Changing Stored Program A Press the stored program number key and make sure the settings. 2 Note ❒ When you want to check the contents of the program, recall the program. See ⇒ P.59 “Recalling a Program” B Repeat the steps A and D in Storing a Program. To overwrite the program A Press the [Yes] key. Important ❒ If you select [Yes], the previous program is lost. B Enter the program name with the letter keys on the display panel, then press the [OK] key.
Copying Deleting a Program A Press the {Program} key. 2 B Press the [Delete] key. C Press the program number you want to delete. D Press the [Yes] key. Note ❒ To cancel the deletion, press the [No] key. E To delete another program, repeat steps C and D.
Programs Recalling a Program A Press the {Program} key. 2 B Press the program number you want to recall. The stored settings are displayed. Note ❒ Only programs with m contain a program. C Set your originals then press the {Start} key.
Copying Job Preset If a long copy job is in progress and you do not wish to wait for it to finish, you can use this feature to set up the next copy job in advance. When the current copy job is finished, your copy job will be started automatically. Limitation ❒ You can not combine Job Preset function with Connect Copy function (option). 2 Note ❒ The maximum number of jobs sets that you can set with this feature is 10. ❒ You can use this feature for the documents stored in Document Server.
Job Preset To set the original in the document feeder A Set a stack of originals in the document feeder, then press the {Start} key. Note ❒ The last page should be on the bottom. 2 To set the original on the exposure glass or in the document feeder using Batch/SADF mode Reference See ⇒ P.32 “Batch/SADF Mode”. A Set the original, then press the {Start} key. Note ❒ Start with the first page to be copied. B When it has been scanned in, set the next original, then press the {Start} key.
Copying B Press the [Change] key. 2 C Press the number of the job you want to change. D Press the [Change Settings] key. E Change the setting, then press the [Exit] key.
Job Preset F Press the [Yes] key. 2 Note ❒ To cancel the changes, press the [No] key. G Press the [Exit] key. Note ❒ When you want to change the other New Job, repeat C and F. H Press the [Previous] key. The initial display reappears.
Copying Changing the Order of the Job Preset A Press the [Job List] key. 2 B Press the [Change] key. C Press the number of the job you want to change.
Job Preset D Change the order using the [▲Forward] key or [▼Backward] key. 2 E Press the [Confirm] key. F Press the [Previous] key. The initial display reappears.
Copying Deleting Job Preset A Press the [Job List] key. 2 B Press the [Change] key. C Press the number of the job you want to delete.
Job Preset D Press the [Delete] key. 2 E Press the [Confirm] key. F Press the [Previous] key. The initial display reappears.
Copying Other Functions Energy Saver Mode If you do not operate the machine for a certain period after copying, or when you press the {Energy Saver} key, the display goes blank and the machine enters Energy Saver mode. When you press the {Energy Saver} key again, when the originals are set in the document feeder, or when the document feeder is opened, the machine returns to the ready condition. In Energy Saver mode, the machine uses less electricity.
Other Functions To interrupt an original being fed A Press the Interrupt key. The Interrupt key lights up and scanning stops. B Remove the originals that were being copied and set the originals you wish to copy. 2 C Press the {Start} key. The machine starts making your copies. D When your copy job is finished, remove your originals and copies. E Press the Interrupt key again. The Interrupt key indicator goes out. F When the display prompts you to, replace the originals that were being copied before.
Copying User Codes If the User Code function is turned on, operators must input their user codes before the machine can be operated. The machine keeps count of the number of copies made under each user code. Note ❒ When the machine is set for user codes, the machine will prompt you for your user codes after the operation switch is on or the Auto Reset feature comes into effect. ❒ You can adjust how long the machine waits before switching to the user code input display. See “Copy Reset Timer” ⇒ P.
Other Functions C Press the {Start} key. Copying automatically starts when the {Start} key indicator flashes red and green and the machine is ready for copying. Note ❒ To cancel Auto Start, press the {Stop} key. ❒ In Connect Copy mode, press the {Stop} key on the master unit to cancel Auto Start. 2 Original Tone The tone sounds and an error message is displayed when you leave your original on the exposure glass after copying, and set your originals in the document feeder after copying.
Copying Preset Reduce/Enlarge Use this feature to select a preset magnification ratio for copying. 2 Note ❒ You can select one of 12 preset ratios (5 enlargement ratios, 7 reduction ratios). ❒ You can change the preset ratios to other ratios you frequently use. See ⇒ P.314 “Set Ratio”. ❒ You can set and display two shortcut R/E ratios on the initial display. See “Shortcut R/E” ⇒ P.314 “Set Ratio”. ❒ You can select a ratio regardless of the size of an original or copy paper.
Preset Reduce/Enlarge Ratio (%) Original → Copy Paper Size 71 (reduce area by 1/2) A3→A4, A4→A5 65 A3→F 50 (reduce area by 1/4) A3→A5, F→A5 25 (reduce area by 1/16) 2 ❖ Inch version Ratio (%) Original → Copy Paper Size 400 (enlarge area by 16) -- 200 (enlarge area by 4) 51/2" × 81/2"→11" × 17" 155 (enlarge area by 2) 51/2" × 81/2"→81/2" × 14" 129 81/2" × 11"→11" × 17" 121 81/2" × 14"→11" × 17" 93 -- 85 F→81/2" × 11" 78 81/2" × 14"→81/2" × 11" 73 11" × 15"→81/2" × 11" 65 11" ×
Copying B Select a ratio. 2 Note ❒ You can specify the reduce/enlarge ratios of the keys displayed when the [Reduce/Enlarge] key is touched. See ⇒ P.314 “Set Ratio” C Set your originals then press the {Start} key. To create a margin Use “Create Margin” mode to reduce the image by 93 % of its original size with the center position as reference. You can register this function in a shortcut key in the initial display.
Zoom Zoom Zoom lets you change the reproduction ratio in 1 % steps. 2 Note ❒ You can select a ratio within the following range: • Metric version: 25 – 400 % • Inch version: 25 – 400 % ❒ You can select a ratio regardless of the size of an original or copy paper. With some ratios, parts of the image might not be copied or margins will appear on copies. ❒ You can select a preset ratio which is near the desired ratio, then adjust the ratio with the [+] or [−] key. A Press the [Reduce/Enlarge] key.
Copying B Enter the ratio. To select the ratio with the [+] and [−] keys A Select a preset ratio which is close to the desired ratio by using Preset Reduce/Enlarge. 2 B Adjust the ratio with the [+] or [−] key. Note ❒ To change the ratio in 1 % steps, just press the [+] or [−] key. To change the ratio in 10 % steps, press and hold down the [+] or [−] key. To enter the ratio with the number keys A Press the [Input Ratio] key. B Enter the desired ratio with the number keys.
Size Magnification Size Magnification This function calculates an enlargement or reduction ratio based upon the lengths of the original and copy. 2 A inch a inch Preparation Measure the length of the image you wish to modify. Note ❒ A ratio is selected in the range of 25 to 400 %. ❒ If the calculated ratio is over the maximum or under the minimum ratio, it is corrected within the range of the ratio automatically.
Copying C Enter the length of the original with the number keys and press the [#] key. 2 Note ❒ You can enter sizes within the following ranges: Metric version 1 - 999 mm (in 1 mm steps) Inch version 0.1" - 99.9" (in 0.1" steps) ❒ To change the length entered, press the {Clear} key on the control panel or [Clear] key on the display and enter the new length. D Enter the length of the copy with the number keys and press the [#] key.
Directional Magnification (%) Directional Magnification (%) With Directional Magnification, copies can be reduced or enlarged at different reproduction ratios horizontally and vertically. a% 2 b% CP2P01EE a: Horizontal b: Vertical Note ❒ You can select ratios within the following range: • Metric version: 25 – 400 % • Inch version: 25 – 400 % ❒ You can select a ratio regardless of the size of an original or copy paper.
Copying B Press the [Direct. Mag.%] key. 2 To specify the ratio with the [+] and [−] keys A Press the [+ − keys] key. B Press the [Horizontal] key. C Adjust the ratio using the [+] or [−] key. Note ❒ Touching the [+] or [−] key changes the ratio in 1 % steps. Touching and holding down the [+] or [−] key changes it in 10 % steps. D Press the [Vertical] key. E Adjust the ratio with the [+] or [−] key.
Directional Magnification (%) To enter the ratio with the number keys A Press the [Horizontal] key. 2 B Enter the desired ratio with the number keys, followed by the [#] key. Note ❒ To change the ratio entered, press the {Clear} key on the control panel or [Clear] key on the display and enter the new ratio. C Press the [Vertical] key. D Enter the desired ratio with the number keys, followed by the [#] key. C Set your originals then press the {Start} key.
Copying Directional Size Magnification (inch) The suitable reproduction ratios will be automatically selected when you enter the horizontal and vertical lengths of the original and copy image you require. 2 1 2 3 4 CP2M01EE 1: Horizontal original size 2: Vertical original size 3: Horizontal copy size 4: Vertical copy size Preparation Specify the vertical and horizontal sizes of the original and those of the copy, as shown in the illustration.
Directional Size Magnification (inch) A Press the [Reduce/Enlarge] key. 2 B Press the [D. Size Mag. inch] key. C Enter the horizontal size of the original with the number keys then press the [#] key. Note ❒ To change the value entered, press the {Clear} key on the control panel or the [Clear] key on the display and enter the new value. D Enter the horizontal size of the copy with the number keys then press the [#] key.
Copying Duplex You can make two-sided copies in two ways: ❖ 1 Sided → 2 Sided This mode makes two-sided copies from one-sided originals. ❖ 2 Sided → 2 Sided This mode makes two-sided copies from two-sided originals. 2 Limitation ❒ You cannot use the following types of copy paper with this function: • • • • • Paper thicker than 163 g/m2, 90 lb. Index Paper thinner than 64 g/m2, 16 lb.
Duplex -Originals And Copy Direction • Top to Top 2 Duplex1 • Top to Bottom Duplex2 85
Copying -Original Direction And Completed Copies 2 A Press the [Dup./Combine/Series] key. B Press the [1 Sided → 2 Sided] key. C Check the orientation.
Duplex Note ❒ If you want to change the copy direction to “Top to Bottom” press the [Orientation] key, then press the [Top to Bottom] key. If you do not, go to step E. ❒ The default setting is “Top to Top”. You can change this setting with the copy User Tools.⇒ P.312 “General Features” To select “Top to Bottom” 2 A Press the [Orientation] key. B Press the [Top to Bottom] key. C Press the [OK] key. D Set your originals in the following way.
Copying 2 Sided → 2 Sided 2 1 1 2 2 A Press the [Dup./Combine/Series] key. B Press the [2 Sided → 2 Sided] key. C Check the orientation. Note ❒ To change the orientation to “Top to Bottom”, press the [Orientation] key, then press the [Top to Bottom] key. If you do not, go to step E. ❒ The default setting is “Top to Top”. You can change this setting with the copy User Tools. ⇒ P.312 “General Features”.
Duplex To select “Top to Bottom” A Press the [Orientation] key. 2 B Select the original orientation, then the copy orientation. C Press the [OK] key. D Set your originals in the following way. When setting an original on the exposure glass or in the document feeder using Batch/SADF mode Reference See ⇒ P.32 “Batch/SADF Mode”. A Set the original, then press the {Start} key. Note ❒ Start with the first page to be copied. B Set the next original.
Copying Combine Use this to combine two or more originals into one copy. 1 Sided Combine mode is for one-sided copies, and 2 Sided Combine mode is for two-sided copies. You can combine images in twelve ways: ❖ 1 Sided 2 Pages → Combine 1 Side Copies two 1-sided originals on one side of a sheet 2 ❖ 1 Sided 4 Pages → Combine 1 Side Copies four 1-sided originals together on one side of a sheet. ❖ 1 Sided 8 Pages → Combine 1 Side Copies eight 1-sided originals together on one side of a sheet.
Combine ❒ If the calculated ratio is under the minimum ratio, it is corrected within the range of the ratio automatically. However, with some ratios, parts of the image might not be copied or blank margins appear on copies. ❒ You can have separation lines printed around the copy images. See “Combine Separation Line” ⇒ P.318 “Adjust Image”. ❒ Even if the direction of originals is different from that of the copy paper, the machine will automatically rotate the image by 90° to make copies properly.
Copying 1 Sided 2 Pages → Combine 1 Side Copies two 1-sided originals to a two-page spread. 2 1 2 1 2 ❖ Direction in which to set originals in the document feeder • Originals reading from left to right 1 2 3 4 1 2 3 4 Combine5 • Originals reading from top to bottom 2 1 4 3 4 3 2 1 Combine6 A Press the [Dup./Combine/Series] key.
Combine B Press the [Combine] key. 2 C Press the [1 Sided] key for the original, then press the [Combine 1 Side] key for the copy. D Press the [2 Pages] key. E Select the paper. F Set your originals then press the {Start} key.
Copying 1 Sided 4 Pages → Combine 1 Side Copies four 1-sided originals together to one side of a sheet. 1 2 2 3 1 2 3 4 4 GC SHVY 8J Note ❒ You can change the order that the copy is printed in Combine mode. See ⇒ P.318 “Adjust Image”. A Press the [Dup./Combine/Series] key. B Press the [Combine] key.
Combine C Press the [1 Sided] key for the original, then press the [Combine 1 Side] key for the copy. 2 D Press the [4 Pages] key. E Select the paper. F Set your originals then press the {Start} key. 1 Sided 8 Pages → Combine 1 Side Copies eight 1-sided originals together to one side of a sheet. 1 2 1 2 3 4 5 6 7 8 7 8 GC SHVY 3J Note ❒ You can change the order that the copy is printed in Combine mode. See ⇒ P.318 “Adjust Image”.
Copying A Press the [Dup./Combine/Series] key. 2 B Press the [Combine] key. C Press the [1 Sided] key for the original, then press the [Combine 1 Side] key for the copy. D Press the [8 Pages] key. E Select the paper. F Set your originals then press the {Start} key.
Combine 1 Sided 4 Pages → Combine 2 Side Copies four 1-sided originals to the two-page spread on both sides of a sheet. 1 2 1 2 2 3 4 4 3 GC SHVY 9J A Press the [Dup./Combine/Series] key. B Press the [Combine] key. C Press the [1 Sided] key for the original, then press the [Combine 2 Side] key for the copy.
Copying D Press the [4 Pages] key. 2 E Check the orientation. Note ❒ To change the orientation to “Top to Bottom”, press the [Orientation] key, then press the [Top to Bottom] key. If you do not, go to step F. ❒ The default setting is “Top to Top”. You can change this setting with the copy User Tools. ⇒ P.312 “General Features”. To select “Top to Bottom” A Press the [Orientation] key. B Press the [Top to Bottom] key, then press the [OK] key. F Select the paper.
Combine 1 Sided 8 Pages → Combine 2 Side Copies eight 1-sided originals together to both sides of a sheet. 1 2 2 7 1 2 5 6 3 4 7 8 1 2 8 GCSHVYAE 1. Front 2. Back Note ❒ You can change the order that the copy is printed in Combine mode. See ⇒ P.318 “Adjust Image”. A Press the [Dup./Combine/Series] key. B Press the [Combine] key.
Copying C Press the [1 Sided] key for the original, then press the [Combine 2 Side] key for the copy. 2 D Press the [8 Pages] key. E Check the orientation. Note ❒ To change the orientation to “Top to Bottom”, press the [Orientation] key, then press the [Top to Bottom] key. If you not, go to step F. ❒ The default setting is “Top to Top”. You can change this setting with the copy User Tools. See ⇒ P.312 “General Features”. To select “Top to Bottom” A Press the [Orientation] key.
Combine B Press the [Top to Bottom] key then press the [OK] key. 2 F Select the paper. G Set your originals then press the {Start} key. 1 Sided 16 Pages → Combine 2 Side Copies sixteen 1-sided originals together to both sides of a sheet. 1 1 2 3 4 2 5 6 7 8 1 15 16 9 10 11 12 13 14 15 16 2 GCSHVY5E 1. Front 2. Back Note ❒ You can change the order that the copy is printed in Combine mode. See ⇒ P.318 “Adjust Image”. A Press the [Dup./Combine/Series] key.
Copying B Press the [Combine] key. 2 C Press the [1 Sided] key for the original, then press the [Combine 2 Side] key for the copy. D Press the [16 Pages] key. E Check the orientation. Note ❒ To change the copy orientation to “Top to Bottom”, press the [Orientation] key, then press the [Top to Bottom] key. If you do not, go to step F. ❒ The default setting is “Top to Top”. You can change this setting with the copy User Tools. ⇒ P.312 “General Features”.
Combine To select “Top to Bottom” A Press the [Orientation] key. 2 B Press the [Top to Bottom] key then press the [OK] key. F Select the paper. G Set your originals then press the {Start} key. 2 Sided 1 Page → Combine 1 Side Copies one 2-sided original to one side of a sheet.
Copying A Press the [Dup./Combine/Series] key. 2 B Press the [Combine] key. C Press the [2 Sided] key for the original, then press the [Combine 1 Side] key for the copy. D Press the [2 Pages] key. E Check the orientation. Note ❒ To change the copy orientation to “Top to Bottom”, press the [Orientation] key, then press the [Top to Bottom] key. If you do not, go to step F.
Combine ❒ The default setting is “Top to Top”. You can change this setting with the copy User Tools. See ⇒ P.312 “General Features”. To select “Top to Bottom” A Press the [Orientation] key. 2 B Press the [Top to Bottom] key then press the [OK] key. F Select the paper. G Set your originals then press the {Start} key. 2 Sided 2 Pages → Combine 1 Side Copies two 2-sided originals to one side of a sheet. Note ❒ You can change the order that the copy is printed in Combine mode. See ⇒ P.318 “Adjust Image”.
Copying A Press the [Dup./Combine/Series] key. 2 B Press the [Combine] key. C Press the [2 Sided] key for the original, then press the [Combine 1 Side] key for the copy. D Press the [4 Pages] key. E Check the orientation. Note ❒ To change the copy orientation to “Top to Bottom”, press the [Orientation] key, then press the [Top to Bottom] key. If you do not, go to step F.
Combine ❒ The default setting is “Top to Top”. You can change this setting with the copy User Tools. See ⇒ P.312 “General Features”. To select “Top to Bottom” A Press the [Orientation] key. 2 B Press the [Top to Bottom] key then press the [OK] key. F Select the paper. G Set your originals then press the {Start} key. 2 Sided 4 Pages → Combine 1 Side Copies four 2-sided originals to one side of a sheet. Note ❒ You can change the order that the copy is printed in Combine mode. See ⇒ P.318 “Adjust Image”.
Copying A Press the [Dup./Combine/Series] key. 2 B Press the [Combine] key. C Press the [2 Sided] key for the original, then press the [Combine 1 Side] key for the copy. D Press the [8 Pages] key. E Check the orientation. Note ❒ To change the copy orientation to “Top to Bottom”, press the [Orientation] key, then press the [Top to Bottom] key. If you do not, go to step F.
Combine ❒ The default setting is “Top to Top”. You can change this setting with the copy User Tools. See ⇒ P.312 “General Features”. To select “Top to Bottom” A Press the [Orientation] key. 2 B Press the [Top to Bottom] key then press the [OK] key. F Select the paper. G Set your originals then press the {Start} key. 2 Sided 2 Pages → Combine 2 Side Copies 2-sided originals together to both sides of a sheet.
Copying A Press the [Dup./Combine/Series] key. 2 B Press the [Combine] key. C Press the [2 Sided] key for the original, then press the [Combine 2 Side] key for the copy. D Press the [4 Pages] key. E Check the orientation. Note ❒ To change the copy orientation to “Top to Bottom”, press the [Orientation] key, then press the [Top to Bottom] key. If you do not, go to step F.
Combine ❒ The default setting is “Top to Top”. You can change this setting with the copy User Tools. See ⇒ P.312 “General Features”. To select “Top to Bottom” A Press the [Orientation] key. 2 B Press the [Top to Bottom] key then press the [OK] key. F Select the paper. G Set your originals then press the {Start} key. 2 Sided 4 Pages → Combine 2 Side Copies four 2-sided originals together to both sides of a sheet. 1 3 5 2 7 4 6 8 1 2 5 6 3 4 7 8 1 2 GCSHVY2E 1. Front 2.
Copying Note ❒ You can change the order that the copy is printed in Combine mode. See ⇒ P.318 “Adjust Image”. A Press the [Dup./Combine/Series] key. 2 B Press the [Combine] key. C Press the [2 Sided] key for the original, then press the [Combine 2 Side] key for the copy. D Press the [8 Pages] key. E Check the orientation.
Combine Note ❒ To change the copy orientation to “Top to Bottom”, press the [Orientation] key, then press the [Top to Bottom] key. If you do not, go to step F. ❒ The default setting is “Top to Top”. You can change this setting with the copy User Tools. See ⇒ P.312 “General Features”. To select “Top to Bottom” 2 A Press the [Orientation] key. B Press the [Top to Bottom] key then press the [OK] key. F Select the paper. G Set your originals then press the {Start} key.
Copying 1 1 2 3 4 3 5 6 7 8 2 4 1 13 15 2 14 16 9 10 11 12 13 14 15 16 2 GCSHVY6E 1. Front 2. Back Note ❒ You can change the order that the copy is printed in Combine mode. See ⇒ P.318 “Adjust Image”. A Press the [Dup./Combine/Series] key. B Press the [Combine] key. C Press the [2 Sided] key for the original, then press the [Combine 2 Side] key for the copy.
Combine D Press the [16 Pages] key. 2 E Check the orientation. Note ❒ To change the copy orientation to “Top to Bottom”, press the [Orientation] key, then press the [Top to Bottom] key. If you do not, go to step F. ❒ The default setting is “Top to Top”. You can change this setting with the copy User Tools. See ⇒ P.312 “General Features”. To select “Top to Bottom” A Press the [Orientation] key. B Press the [Top to Bottom] key then press the [OK] key. F Select the paper.
Copying Series Copies Series copies are made by separately copying the front and back of a 2-sided original or the two facing pages of a spread original onto two sheets of paper. Two varieties of this feature are available: ❖ 2 Sided → 1 Sided Copies the front and back of a 2-sided original to make two 1-sided copies. 2 ❖ Book → 1 Sided Copies the two facing pages of a spread original to make two 1-sided copies. 2 Sided→1 Sided Use this function to make one-sided copies from two-sided originals.
Series Copies B Press the [Series] key. 2 C Press the [2 Sided → 1 Sided] key. D Check the orientation. Note ❒ To change the copy orientation to “Top to Bottom”, press the [Orientation] key, then press the [Top to Bottom] key. If you do not, go to step F. ❒ The default setting is “Top to Top”. You can change this setting with the copy User Tools. See ⇒ P.312 “General Features”. To select “Top to Bottom” A Press the [Orientation] key.
Copying B Press the [Top to Bottom] key then press the [OK] key. 2 E Set your originals then press the {Start} key. Book → 1 Sided Use this function to make one-sided copies from two facing pages of a bound original, e.g., a book or magazine.
Series Copies A Press the [Dup./Combine/Series] key. 2 B Press the [Series] key. C Press the [Book → 1 Sided] key. D Make sure that [Auto Paper Select] is selected. E Set the book on the exposure glass, then press the {Start} key.
Copying Copying Book Originals A book is made by copying two or more originals in page order. ❖ Book → 2 Sided Copies a two-page spread original onto both sides of a sheet. ❖ Multi → 2 Sided Copies each two-page spread original as it is onto both sides of a sheet. 2 ❖ Booklet Make copies in page order for a folded booklet. ❖ Magazine Copies two or more originals to make copies in page order (for when they are folded and stacked).
Copying Book Originals Note ❒ Refer to the following table when you select original and copy paper sizes with a 100 % ratio: ❖ Metric version Original Copy Paper A3L A4 (2-sided) B4L B5 (2-sided) A4L A5 (2-sided) 2 ❖ Inch version Original Copy Paper 11" × 17"L 81/2" × 11" (2-sided) 81/2" × 11"L 51/2" × 81/2" (2-sided) A Press the [Dup./Combine/Series] key. B Press the [Book] key.
Copying C Press the [Book → 2 Sided] key. 2 D Check the orientation. Note ❒ To change the copy orientation to “Top to Bottom”, press the [Orientation] key, then press the [Top to Bottom] key. If you do not, go to step F. ❒ The default setting is “Top to Top”. You can change this setting with the copy User Tools. See ⇒ P.312 “General Features”. To select “Top to Bottom” A Press the [Orientation] key. B Press the [Top to Bottom] key then press the [OK] key.
Copying Book Originals Multi → 2 Sided Copies each two-page spread original as it is onto both sides of a sheet. 1 2 3 1 2 2 3 Note ❒ Refer to the following table when you select original and copy paper sizes with a 100 % ratio: ❖ Metric version Original Copy paper A3L A4 (2-sided) B4L B5 (2-sided) A4L A5 (2-sided) ❖ Inch version Original Copy paper 11" × 17"L 81/2" × 11" (2-sided) 81/2" × 11"L 51/2" × 81/2" (2-sided) A Press the [Dup./Combine/Series] key.
Copying B Press the [Book] key. 2 C Press the [Multi → 2 Sided] key. D Check the orientation. Note ❒ To change the copy orientation to “Top to Bottom”, press the [Orientation] key, then press the [Top to Bottom] key. If you do not, go to step F. ❒ The default setting is “Top to Top”. You can change this setting with the copy User Tools. See ⇒ P.312 “General Features”. To select “Top to Bottom” A Press the [Orientation] key.
Copying Book Originals B Press the [Top to Bottom] key then press the [OK] key. 2 E Select the paper. F Set your originals then press the {Start} key. Note ❒ When placing one original on the exposure glass or in the document feeder in Batch (SADF) mode, press the {#} key at the last original.
Copying Important ❒ Before selecting this function, select “Forward” or “Backward” with the User Tools. See “Copy Orientation In Booklet/Magazine” ⇒ P.318 “Adjust Image”. Note ❒ Four originals are copied onto each sheet of copy paper. ❒ In this mode, the machine sets the reproduction ratio automatically to match the paper size and copies the originals together onto the paper. ❒ A ratio is selected in the range of 25 to 400 %.
Copying Book Originals B Press the [Book] key. 2 C Press the [Booklet] key. D Select the paper. E Set your originals then press the {Start} key. Magazine Copies two or more originals to make copies in page order when they are folded and stacked.
Copying ❖ Backward 1 2 7 7 2 8 1 5 4 6 3 8 2 GCBOOK4E Important ❒ Before selecting this function, select “ [Forward] ” or “ [Backward] ” with the User Tools. See “Copy Orientation In Booklet/Magazine” ⇒ P.318 “Adjust Image”. Note ❒ Four originals are copied onto each sheet of copy paper. ❒ In this mode, the machine sets the reproduction ratio automatically to match the paper size and copies the originals together onto the paper. ❒ A ratios selected in the range of 25 to 400 %.
Copying Book Originals ❖ Backward 5 7 3 5 1 3 1 2 GCBOOK6E A Press the [Dup./Combine/Series] key. B Press the [Book] key. C Press the [Magazine] key. D Select the paper. E Set your originals then press the {Start} key. Note ❒ The copying may take some time after scanning originals.
Copying Margin Adjustment You can shift the image left, right, top or bottom to make a binding margin. A 2 A Limitation ❒ If you set too wide a margin, areas you do not want to delete might be erased. Note ❒ You can change the width of the binding margin as follows: Metric version 0 – 30 mm (in 1 mm steps) Inch version 0" – 1.2" (in 0.1" steps) ❒ The margin width default is as follows. You can change this default setting with the User Tools.
Margin Adjustment B Press the [Margin Adj.] key. 2 C Set a front margin for a front page. Press the [→] and [←] keys when setting the left and right margins, and the [↓] and [↑] keys when setting the top and bottom margins. Note ❒ You can adjust the width in the range of 3–50mm, 0,1"–2,0". D Set a back margin the back page. Press the [→] and [←] keys when setting the left and right margins, and the [↓] and [↑] keys when setting the top and bottom margins.
Copying Border Erase 2 Limitation ❒ This function will not take effect if the size of the original cannot be detected. Note ❒ You can change the width of the erased margin as follows: Metric version 3 – 50 mm (in 1 mm steps) Inch version 0.1" – 2.0" (in 0.1" steps) Note ❒ The default width of the erased margin is as follows. You can change this settings with the User Tools. See “Border Erase Width” ⇒ P.318 “Adjust Image” Metric version 10 mm Inch version 0.4" ❒ .
Border Erase ❖ Inch version Where Original Is Set Paper Size and Orientation Exposure glass 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL Document feeder A4KL, 11" × 17"L, 11" × 15"L, 81/2" × 14"L, 81/ 2 " × 11"KL, 51/2" × 81/2"KL, 81/2" × 13"L *1 1 *1 You can select from 81/2" × 13", 81/4" × 13" and 8 " × 13" with the User Tools (System Settings). See “Original: F/F4 Size Setting” in the System Settings manual.
Copying To select “Same Width” A Press the [Same Width] key. 2 B Adjust the width of the margin to be erased by pressing the [+] or [-] key. Note ❒ To change the width entered, press the [+] and [-] keys and enter the correct width. To Select “4 Sides” A Press the [4 Sides] key. B Adjust the width of the margin to be erased by pressing the [+] or [-] key. Note ❒ To change the width entered, press the [+] and [-] keys and enter the correct width. C Set your originals then press the {Start} key.
Center/Border Erase Center/Border Erase This function erases the center and/or all four sides of the original image. This is useful for avoiding shadows on the copy image caused by the binding or splayed pages of books etc. 2 Two modes of this feature are available: ❖ Center This mode erases the Center margin of the original image. ❖ Border This mode erases the edges area of the original image. Limitation ❒ This function will not take effect if the size of the original cannot be detected.
Copying ❖ Metric version Where Original Is Set Paper Size and Orientation Exposure glass A3L, B4L, A4KL, B5KL, 81/2" × 13" L *1 Document feeder A3L, B4L, A4KL,B5KL, A5KL, B6KL, 11" × 17"L, 11" × 15"L, 82/1" × 11"KL, 81/2" × 13" L *1 2 *1 You can select from 81/2" × 13", 81/4" × 13" and 8" × 13" with the User Tools (System Settings). See “Original: F/F4 Size Setting” in the System Settings manual.
Center/Border Erase B Press the [Cntr/Brdr Erase] key. 2 Selecting “Same Width” A Press the [Same Width] key. B Set the width with the [+] and [-] keys. Note ❒ To change the width entered, press the [+] and [-] keys and enter the correct width. Selecting “4 Sides” A Press the [4 Sides] key. B Set the width with the [+] and [-] keys. Note ❒ To change the width entered, press the [+] and [-] keys and enter the correct width. C Set your originals then press the {Start} key.
Copying Delete Area Delete Inside This function blanks out a designated area of the copy image. 2 Note ❒ The length you can input is 0-450mm. ❒ You can erase two parts of the image at a same time. A Press the [Edit Image] key. B Press the [Delete Area] key.
Delete Area C Press the [Delete Inside 1] or [Delete Inside 2] key. 2 D Input the value of X1, then press the [#] key or [X2] key. Note ❒ To change the length entered, press the {Clear} key on the control panel or [Clear] key on the display panel and enter the new length. E Input the value of X2, then press the [#] key or [Y1] key. F Input the value of Y1, then press the [#] key or [Y2] key. G Input the value of Y2, then press the [#] key.
Copying Delete Outside This function blanks out all areas of the copy image except the area you choose. 2 Note ❒ The length you can input is 0-450mm. A Press the [Edit Image] key. B Press the [Delete Area] key. C Press the [Delete Outside] key.
Delete Area D Input the value of X1, then press the [#] key or [X2] key. 2 Note ❒ To change the length entered, press the {Clear} key on the control panel or [Clear] key on the display panel and enter the new length. E Input the value of X2, then press the [#] key or [Y1] key. F Input the value of Y1, then press the [#] key or [Y2] key. G Input the value of Y2, then press the [#] key. Note ❒ To change the number entered, press the item that you want to change and enter the new number.
Copying Additional There are additional types of Edit Image mode: ❖ 3 Side Full Bleed You can make an edge to edge to make with 3 side full bleed. 2 ❖ Double Copies One original image is copied twice on one copy. ❖ Image Repeat The original is copied repeatedly. ❖ Centering You can make copies by moving the image to the center of the copy paper. 3 Side Full Bleed You can make the full image copy by cutting down the margin of Top, Bottom and Right side.
Additional B Press the [Additional] key. 2 C Press the [3 Side Full Bleed] key. D Set your originals then press the {Start} key. Double Copies The one original image is copied twice on one copy as shown in the illustration. Note ❒ You can insert lines between repeated images. See “Double Copies Separation Line” ⇒ P.318 “Adjust Image”.
Copying ❖ Metric version 2 Original Size and Direction Copy Paper Size and Direction A5L A4K A4K A3L A5K A4L ❖ Inch version Original Size and Direction Copy Paper Size and Direction 51/2" × 81/2"L 81/2" × 11"K 51/2" × 81/2"K 81/2" × 11"L 81/2" × 11"K 11" × 17"L A Press the [Edit Image] key. B Press the [Additional] key. C Press the [Double Copies] key. D Set your originals then press the {Start} key.
Additional Image Repeat The original image is copied repeatedly. 2 Note ❒ The number of repeated images depends on the original size, copy paper size, and reproduction ratio. Refer to the following table.
Copying B Press the [Edit Image] key. 2 C Press the [Additional] key. D Press the [Image Repeat] key. E Set your original, then press the {Start} key. Centering You can make copies by moving the image to the center of the copy paper.
Additional Limitation ❒ If the direction of originals is different from that of the copy paper, the machine will not rotate the image by 90°(rotate-copy). ❒ This function will not take effect if the size of original cannot be detected. Note ❒ The original sizes and directions for Centering are listed below.
Copying C Press the [Additional] key. 2 D Press the [Centering] key. E Set your originals then press the {Start} key.
Front Cover Front Cover The first page of your originals is copied on specified paper sheets for covers. ❖ Copy 2 1 2 3 1 2 3 ❖ Blank 1 2 3 1 2 3 Preparation Before selecting this function, set the tray for front cover and slip sheet paper. See “Tray Paper Settings” in the System Settings manual. The cover or slip sheets should be identical in size and direction as the copy paper. Note ❒ You can specify whether to a copy on the front cover.
Copying B Press the [Front Cover] key. 2 C Select [Copy] or [Blank] key. D Select the paper tray you use. E Set your originals in the document feeder, then press the {Start} key.
Back Covers Back Covers The last pages of your originals are copied on specified paper. ❖ Copy 2 1 2 3 4 4 1 2 3 GCCOVE1J ❖ Blank Preparation Before selecting this function, set the tray for back cover paper and slip sheet paper. See “Tray Paper Settings” in the System Settings manual. The cover or slipsheets should be identical in size and direction as the copy paper. Note ❒ You can specify whether to a copy on the back cover.
Copying B Press the [Back Cover] key. 2 C Select [Copy] or [Blank] key. D Select the paper tray you use. E Set your originals in the document feeder, then press the {Start} key.
Designate/Chapters Designate/Chapters The following functions are explained in this section: ❖ Designate: Copy Use this function to designate certain pages of your original to be copied onto slip sheets. 2 ❖ Designate: Blank Use this function to insert the slipsheet into certain pages of your original. ❖ Chapters When using one-sided to two-sided copying, the page locations you specify with this function will appear on the front of copy sheets beginning a new chapter.
Copying Designate: Copy Use this function to designate certain pages of your original to be copied onto slip sheets. 2 Note ❒ When “1 Sided → 2 Sided” has been selected, the page numbers you designate will always be copied onto the front of copies in the same way as Chapters mode. A Press the [Cover/Slip Sheet] key.
Designate/Chapters C Press the [Designate: Copy] key. 2 D Select the tray you wish to use. E Select the type of slipsheet. F Enter the number of the original's location you want to copy onto a slip sheet with the number keys. Then, press the {#} key. This display shows example settings. Note ❒ To change the value entered, press the {Clear} key and enter the new value. G To specify another page number, repeat step D and E.
Copying H When you wish to finish specifying page locations, press the [OK] key. Note ❒ To change the number entered, select the desired item, then enter the new number. I Set your originals then press the {Start} key. 2 Designate: Blank Use this function to insert the slipsheet into certain pages of your original. A Press the [Cover/Slip Sheet] key. B Press the [Designate/Chapters] key.
Designate/Chapters C Press the [Designate: Blank] key. 2 D Select the tray you wish to use. E Select the type of slipsheet. F Enter the number of the original's location you want to copy onto a slip sheet with the number keys. Then, press the {#} key. This display shows example settings. Note ❒ To change the value entered, press the {Clear} key and enter the new value. G To specify another page location, repeat step D and E.
Copying H When you wish to finish specifying page location, press the [OK] key. Note ❒ To change the number entered, select the desired item, then enter the new number. I Set your originals then press the {Start} key. 2 Chapters When using one-sided to two-sided copying, the page locations you specify with this function will appear on the front of copy sheets beginning a new chapter. Preparation Before selecting this function, press the [Dup.
Designate/Chapters B Press the [Designate/Chapters] key. 2 C Press the [Chapters] key. D Enter the page location of the first page of the first chapter with the number keys. Then, press the {#} key. This display shows example settings. Note ❒ To change the value entered, press the {Clear} key and enter the new value. E To specify another page location, repeat step D. F When you finish specifying the page location, press the [OK] key.
Copying Note ❒ To change the number entered, select the desired item, then enter the new number. G Select the paper tray. H Set your originals then press the {Start} key. 2 Slip Sheet Copy Use this function to insert the slipsheet into certain pages of your original. 1 2 3 4 1 2 3 4 GCCOVE2J A Press the [Cover/Slip Sheet] key. B Press the [Designate/Chapters] key.
Designate/Chapters C Press the [Slip Sheet Copy] key. 2 D Select the tray you wish to use. E Select the type of slipsheet. F Enter the number of the original's location you want to copy onto a slip sheet with the number keys. Then, press the {#} key. This display shows example settings. Note ❒ To change the value entered, press the {Clear} key and enter the new value.
Copying G Press the [∼] key. 2 H Enter the last number of the original. Then press the {#} key. I To specify another page location, repeat step D and G. J When you wish to finish specifying page location, press the [OK] key. Note ❒ To change the number entered, select the desired item, then enter the new number. K Set your originals then press the {Start} key.
Slip Sheets Slip Sheets This function inserts a sheet of paper from a different paper tray between each page copied. This function can be used to insert a slip sheet automatically between OHP transparencies or used as a way of separating pages. You can also copy onto the inserted slip sheets. 2 Preparation Before selecting this function, specify the paper tray for slip sheets. The paper tray for the slipsheets is selected “Slip sheet: Tray 1” automatically.
Copying ❖ Blank 2 1 12 2 Note ❒ When you want to set the OHP sheet in paper tray, see “Tray Paper Settings” in the System Settings manual. A Press the [Cover/Slip Sheet] key. B Press the [Slip Sheet] key. C Select [Copy] or [Blank] key. D Select the paper tray containing the non-slip sheet paper. E Set your originals then press the {Start} key.
Background Numbering Background Numbering Use this function to have numbers printed on the background of copies. This function can help you to keep track of confidential documents. 2 Note ❒ You can change some settings (e.g., density) of the numbers with the User Tools. See ⇒ P.323 “Background Numbering”. ❒ Numbers are printed on all pages. ❒ If you combine this function with other stamp functions, numbers might overlap other stamps.
Copying B Press the [Background No.] key. 2 C To change the entered number, press the [Change] key. If you do not wish to, go to step E. D Enter the number to start counting from with the number keys. Then press the [#] key. Note ❒ To change the entered number, press the {Clear} key on the control panel or press the [Clear] key on the display panel then enter the new number. E Set your originals and press the {Start} key.
Preset Stamp Preset Stamp 2 Limitation ❒ One message can be stamped at a time. However, you can combine with only one user stamp. ❒ When you combine this feature with the Magazine or Booklet function, only the first page is stamped. Note ❒ One of the following eight messages can be stamped on copies with a frame around it: “COPY”, “URGENT”, “PRIORITY”, “For Your Info.”, “PRELIMINARY”, “For Internal Use Only”, “CONFIDENTIAL”, “DRAFT”. ❒ You can change some Preset Stamp settings (e.g.
Copying ❒ The relationship between the direction in which you set the original and stamp orientation/position is as follows: 2 A Press the [Stamp] key.
Preset Stamp B Press the [Preset Stamp] key. 2 C Select the desired message by touching the appropriate key. D Select the print page. Note ❒ If you combine this feature with the magazine or Booklet function, “1st Page Only” is selected automatically. To have only the first page stamped A Press the [1st Page Only] key.
Copying To change the stamp position, size or density A Press the [Change] key. 2 B Select the desired position, size and density by touching the appropriate keys. C Press the [OK] key. E Set your originals then press the {Start} key.
User Stamp User Stamp Up to five messages which you use frequently can be stored in the machine's memory and stamped on copies. 2 Preparation Before using this function, you have to store your messages with the User Tools. See ⇒ P.325 “User Stamp”. Note ❒ The default stamp position is “Top Right”. You can change this with the User Tools. See ⇒ P.325 “User Stamp”,⇒ P.173 “To change the stamp position”. ❒ If the position exceeds the page boundary, the stamp will not be printed on copies.
Copying ❒ The relationship between the direction in which you set the original and stamp Orientation/Position is as follows: 2 ❒ You cannot combine User Stamp function with Staple or Punch function. A Press the [Stamp] key.
User Stamp B Press the [User Stamp] key. 2 C Touch a number to select the stamp you require. D Select the stamp position and numbering format. To have on the first page stamped A Press the [1st Page Only] key. To change the stamp position A Press the [Change] key.
Copying B Select the desired position by touching keys. 2 C Press the [OK] key. E Set your originals then press the {Start} key. Program/Delete User Stamp A Make sure that the machine is in Copy mode. B Press the {User Tools} key. C Press the [Copier/Document Server Features] key.
User Stamp D Press the [Stamp] key. 2 E Press the [User Stamp] key. F Press the [Program/Delete Stamp] key.
Copying To program the User Stamp A Press the [Program] key. 2 B Press the stamp number (1-5) you want to program. Note ❒ Stamp numbers with m already have settings in them. ❒ If the stamp number is already being used, the machine will ask you if you wish to overwrite it - Press the [Yes] or [No] key.
User Stamp C Enter the user stamp name with the letter keys on the display panel. Then press the [#] key. 2 Note ❒ You can register up to 8 characters. ❒ To change the name entered, press the [Clear] key and enter new letter. D Press the [OK] key. E Enter the vertical and horizontal size of the stamp with the number keys. Then press the [#] key. Note ❒ To change the value entered, press the {Clear} key on the control panel or [Clear] key on the display and enter the new value.
Copying F Set the user stamp on the exposure glass, and then press the [Scan Start] key. G Press the [Exit] key. To delete the User Stamp Important ❒ You cannot restore deleted stamp. 2 A Press the [Delete] key. B Press the stamp number (1-5) you want to delete. Note ❒ Only programs with m contain a user stamp.
User Stamp C Press the [Yes] key. 2 Note ❒ To cancel the deletion, press the [No] key. D Press the [Exit] key. G Press the {User Tools} key. The initial display appears.
Copying Date Stamp 2 Limitation ❒ If you combine this feature with the magazine or Booklet feature, you can not set the Page Numbering at a same time. Note ❒ You can select the following styles: • MM/DD/YYYY • MM.DD.YYYY • DD/MM/YYYY • DD.MM.YYYY ❒ You can change the Date Stamp settings with the User Tools. See ⇒ P.325 “Date Stamp”. ❒ The size and fonts of the Date Stamp can be changed with the User Tools. See ⇒ P.180 “Date Stamp”. ❒ The default direction is “Top Left”.
Date Stamp ❒ The relationship between the direction in which you set the original and the stamp position is as follows: 2 ❒ If you combine with Duplex mode, the page is stamped on the back side as follows.
Copying A Press the [Stamp] key. 2 B Press the [Date Stamp] key. To change the stamp position A Press the [Change] key. B Select the desired position of the Date Stamp with the keys on the display. C Press the [OK] key. C Set your originals then press the {Start} key.
Page Numbering Page Numbering Use this feature to print page numbers on your copies. There are six types of page numbering (n is the total number of pages in your original): 2 • • • • • • Type A: P1,P2,…Pn Type B: 1/n,2/n,...n/n Type C: -1-,-2-,...-nType D: 1, 2…n Type E: P.1,P.2,...P.n Type F: 1-1,1-2,..1-n Limitation ❒ When you set book or magazine function, you can not set date stamp function at the same time. Note ❒ You can change the page numbering settings with the User Tools. See ⇒ P.
Copying ❒ The relationship between the direction in which you set the original and the page numbering orientation/position is as follows: 2 ❒ If you combine with Duplex (Top to Top) mode, the page is stamped on the back side as follows. ❒ If you combine with Duplex mode, you can stamp the same position with front side. You can change this settings with the User Tools. ⇒ P.326 “Page Numbering” ❒ If you use this function with Combine mode, the page is stamped as follows.
Page Numbering • Combine with 1 Sided/2 Sided in Combine mode. 2 • Combine with Booklet or Magazine mode. A Press the [Stamp] key. B Press the [Page Numbering] key. C Select the desired format and orientation by touching the appropriate keys on display.
Copying If you selected (P1,P2…, -1-,-2-…, P.1, P.2…, 1, 2…, ) in step C. A Press the [Change] key. 2 B Press the [First Printing Page] key, then enter the original sheet number on which you wish numbering to begin. Note ❒ To change the number entered, press the {Clear} key on the control panel or press the [Clear] key on the display panel and then enter a new number. C Press the [Start Numbering From] key, then enter the number at which you wish numbering to start with the number keys.
Page Numbering D Press the [Last Number] key, then enter the page number at wish you wish numbering to stop with the number keys. 2 Note ❒ If you wish to print onto the last page, press [To The End] key. If you selected (1/5,2/5…) in step C A Press the [First Printing Page] key, then enter the original sheet number on which you wish numbering to begin. Note ❒ To change the number entered, press the {Clear} key on the control panel or press the [Clear] key on the display and then enter a new number.
Copying C Press the [Last Number] key, then enter the page number to stop numbering using the number keys. 2 Note ❒ If you wish to print onto the last page, press [To The End] key. D Press the [Total Pages] key, then enter the total number of original pages using the number keys. If you selected (1-1, 1-2,…) in step C A Press the [First Printing Page] key, then enter the original sheet number on which you wish numbering to begin.
Page Numbering B Press the [Chapter Number From] key, then enter the chapter number starting the numbering using the number keys. 2 C Press the [Start Numbering From] key, then enter the page number to start numbering using the number keys. D Press the [OK] key. E Set your originals then press the {Start} key. A Press the [Change] key. B Select desired position of Page Numbering with the keys on the display.
Copying Choosing How Copies Are Delivered You can have copies delivered in the following ways: ❖ Shift Tray Off In Sort/Stack Use this function have copies delivered with no shift in the Sort/Stack mode. 2 ❖ Separation You can insert separation sheets between sets or jobs. ❖ Copy Face Up Use this function to deliver copies face up (in reverse order). Shift Tray Off In Sort/Stack A Press the [Output] key. B Press the [Shift Tray Off In Sort/Stack] key. C Set your originals then press the {Start} key.
Choosing How Copies Are Delivered Separation Use this feature to have separation sheets inserted between sets. 2 Preparation Before selecting this function, set the tray for separation sheets. See “Tray Paper Settings” in the System Settings manual. Note ❒ You can choose to have separation sheets inserted between every set, or every n sets. See⇒ P.328 “Input/Output”. A Press the [Output] key. B Press the [Separation] key. C Select the type of job separation.
Copying Copy Face Up Use this function to reverse the order of copies. Note ❒ If you combine this function with the Duplex function, the copying may take a certain time. 2 A Press the [Output] key. B Press the [Copy Face Up] key. C Set your originals then press the {Start} key.
Combination Chart Combination Chart The combination chart given below shows which modes can be used together. ❍ means that these modes can be used together. → means that these modes cannot be used together. The mode after you select will be the mode you're working in. × means that these modes cannot be used together. The mode before you select will be the mode you're working in. 2 The following shows the combinations of functions.
Copying Output Stamp Edit Image Cover/Slip Sheet Batch/SADF Mixed Sizes Selecting Original Selecting Copy Paper Auto Reduce/Enlarge Sort Stack Staple Punch Reduce/Enlarge Create Margin Zoom Size Magnification Duplex Combine Series Book → 2 Sided Multi → 2 Sided Booklet Magazine Cover/Designate/Chapter Slip Sheet Double Copies Delete/Save Area Centre/Border Erase Margin Adjustment Repeat Copies Centring Preset Stamp/Page Numbering/ Date Stamp/Background Numbering Shift Sort Off In Sort/Stack mode Separa
3. Document Server Overview The Document Server enables you to save documents in the machine memory and then edit and print them as you want. There are two ways to save documents: • Scanning from the ARDF • Scanning from the exposure glass A Prepare the documents you want to save. B Save the documents. The documents are saved in the machine memory. C Print the documents. You can print saved documents with any settings you desire at any time.
Document Server Document Server Editor Features The following features are available with the Document Server Editor. ❖ Changing File Names See ⇒ P.211 “Changing File Names” ❖ Merging Documents See ⇒ P.214 “Merging Documents” ❖ Inserting Files See ⇒ P.217 “Inserting Files” 3 ❖ Deleting Pages See ⇒ P.220 “Deleting Pages” ❖ Deleting Saved Documents See ⇒ P.224 “Deleting Saved Documents” ❖ Moving/Copying Files See ⇒ P.
Features and Benefits Features and Benefits On Demand Printing Use to print any saved document as required. ❖ Your current situation might be… • When you need to print multiple sets of documents double-sided and stapled together, you normally print the originals, make duplex copies and then staple them together manually. ❖ With the Document Server If you save your document in the Document Server, you can print it out at any time with the necessary print settings, such as duplex and stapling.
Document Server Scanned File Printing You can combine multiple scanned documents into one print set. ❖ Your current situation might be… You want to combine several originals that are different in density, size, and paper weight, e.g. • Damaged and pasted originals • Photo originals • One sided originals • Two sided originals 3 ❖ With the Document Server You can save the originals individually by selecting the best settings for each original, and then edit them as a file.
Scanning Originals Scanning Originals Use this feature to scan originals you want to save in the Document Server from the machine control panel. The originals can be set either on the exposure glass or into the document feeder (ARDF). The saved documents will automatically be named in the scanning order: “Scan001”, “Scan002” and so on. Note ❒ The maximum number of files you can store is 250 in the HDD, 50 in the CDRW (option). ❒ Make sure the machine's date setting is correct before scanning originals.
Document Server B Press the [Store Originals] key. 3 The “Store Originals” menu appears. C Enter a file name. Note ❒ If you do not wish to register a file name, go to step D. ❒ If you do not register a file name, it is stored automatically. To set the file name A Press the [Change] key. B Enter the new file name using the letter keys on the display panel.
Scanning Originals Note ❒ You can enter up to 8 letters. ❒ To change the letter entered, press the [Clear] key and enter the new letter. ❒ You can register a file name identical to an existing file name. It is not overwritten. C Press the [#] key. D Enter your password. 3 Note ❒ If you do not wish to enter a password, go to step E. To set the password A Press the [Change] key. B Enter the password using number keys (4 digits).
Document Server A 3 F Press the [OK] key. Note ❒ To stop scanning originals, press the [Cancel] key. G Set your originals either on the exposure glass or into the document feeder (ADF). Reference For more information on the types of originals that can be set and how to set them, see “Setting Originals” ⇒ P.26 “Setting Originals”. H Make any desired settings. Limitation ❒ You cannot use the Booklet function. Note ❒ The settings remain in the machine after scanning.
Scanning Originals If you set the original on the exposure glass A After scanning all pages, press the [Storing Complete] key. 3 If you set the original in the document feeder A After scanning all pages, the “File List” display appears.
Document Server Printing Saved Documents Preparation If you select multiple files, the scan settings of the first selected file are used when printing. To check these settings, press the [Select Settings] key or use the Sample Copy feature . You can print any of the documents saved in the Document Server. Follow these steps to select a document and print it out. 3 A Press the {Document Server} key. The “File List” menu appears. B Select the document you want to print.
Printing Saved Documents The selected line is highlighted. 3 Note ❒ You can select multiple files. ❒ If the file name you desire is not shown and more than 9 files are stored, scroll through the list with the [T Forward] and [U Backward] keys. The “No. Of Files” display shows the total number of files followed by which page of the search results is currently shown. ❒ If you can't recognize the document by its name, you can print the first page to check the contents.
Document Server A Press the [Search] key. B Enter the file name using the letter keys. 3 C Press the [OK] key. Only the files beginning with the letters appears on the File List. D Select the line for the document you want to print.
Printing Saved Documents When the “Enter Password” menu appears A Enter your password using the number keys. Note ❒ To delete an entered value, press the [Clear] key. To cancel selection of the file, press the [Cancel] key. B Press the [OK] key. C To print more than one document, repeat step B to select the desired documents in the order you want to print them out. The selected order is shown in the priority column next to the selected document(s).
Document Server Note ❒ To save the new settings, press the [Save Setting] key. E Enter the required number of prints with the number keys. Up to 9999 can be entered. Note ❒ If you print more than one set using the Sort function, you can check the print result by printing out only the first set ⇒ P.209 “Sample Printing”. ❒ To delete the entered value, press the {Clear} key. 3 F Press the {Start} key. The machine starts printing. Note ❒ To pause the print job, press the {Stop} key.
Printing Saved Documents H Press the [Delete] key. 3 Note ❒ If you do not want to delete the files, press the [Do Not Delete] key. ❒ You cannot delete file that are currently begin used by other functions. Sample Printing If you print multiple sets using the Sort function, you can check if the print order or the print settings are correct by printing out only the first set using the {Sample Copy} key. Limitation ❒ Sample Printing can be done only when you are using the Sort function.
Document Server After the first set is printed out, press the [Print] key to print the rest of the print job. Press the [Cancel] key to cancel it and return to the “Set Job” menu where you can adjust the settings. Print First Page You can print the first page of the document selected in the “File List” menu to check the contents. If more than one document is selected, the first page of each document is printed. 3 A Select the desired document(s), and press the [Print 1st Page] key.
Changing File Names Changing File Names Follow these steps to edit the filenames of documents stored in the Document Server. Note ❒ You can register a file name identical to an existing file name. It is not overwritten. A Press the {Document Editor} key. 3 B Press the line showing the document you want to change the file name of. The selected line is highlighted. Note ❒ If you stored a password, enter the password using the letter keys on the display panel. Then press the [OK] key ⇒ P.
Document Server C Press the [Change File Name] key. 3 D Enter the new file name using the letter keys. Then press the [#] key. Note ❒ To delete entered letters, press the [Clear] key. ❒ To cancel this operation, press the [Cancel] key.
Changing File Names E Press the [OK] key. 3 Note ❒ If the selected file is currently being used by another function, you cannot change the file name.
Document Server Merging Documents You can merge the two or more stored documents. Follow these steps to merge the documents. Limitation ❒ If you want to merge multiple documents, it may take a certain time. And you cannot operate during the time. A Press the {Document Editor} key. 3 B Press the lines showing the documents you want to merge. Selected lines are highlighted. Note ❒ The documents are merged in the order you select them.
Merging Documents C Press the [Merge] key. D Enter the new file name using the letter keys. 3 Note ❒ If you do not wish to register a file name, go to step E. ❒ If you do not register a new file name, the filename of the document selected first is stored automatically. To change the file name A Press the [Change] key. B Enter the file name using the letter keys.
Document Server Note ❒ You can enter up to 8 letters. ❒ To change the letter entered, press the [Clear] key and enter the new letter. C Press the [#] key. E Press the [OK] key. Note ❒ To cancel merging, press the [Cancel] key. 3 ❒ You cannot recover the original two files from the merged file. ❒ You cannot merge documents that are correctly being used by another function.
Inserting Files Inserting Files You can insert a file into files already stored in the Document Server. Follow these steps to insert your file. A Press the {Document Editor} key. 3 B Press the line showing the document to be inserted in. The selected line is highlighted. C Press the [Insert File] key.
Document Server D Select the file you want to insert into. 3 E Enter the page number to insert the file using number keys. Note ❒ To change the entered number, press the [Clear] key.
Inserting Files F Press the [Before The Specified Page] or [Following The Specified Page] key. 3 G Press the [OK] key. Note ❒ To cancel insertion of the file, press the [Cancel] key. ❒ You cannot recover the original file from the new file. ❒ You cannot insert files into a file that is currently being used by another function.
Document Server Deleting Pages Follow these steps to delete pages from a file stored on the Document Server. Preparation To check on the page numbers print the file. See⇒ P.204 “Printing Saved Documents” A Press the {Document Editor} key. 3 B Press the line showing the document containing the pages you want to delete. The selected line is highlighted.
Deleting Pages C Press the [Delete Page] key. D Enter the page number you want to delete using the number keys. 3 Note ❒ To stop deleting pages, press the [Exit] key.
Document Server E If you want to delete a series of pages, press the [∼] key. Then enter the last page number you want to delete. 3 Note ❒ If you want to only 1 page, go to step F. ❒ If you enter the last page number, the file is deleted. F Press the [Delete] key.
Deleting Pages G Press the [Yes] key. 3 Note ❒ To cancel the delete operation, press the [No] key. ❒ You cannot restore deleted pages. ❒ You cannot delete pages from a file that is currently being used by another function.
Document Server Deleting Saved Documents This chapter describes how to delete saved documents. Important ❒ You can save up to 250 documents on the Document Server. No more documents can be saved when there are 250 documents stored so you should delete any unnecessary documents. ❒ You can delete each document from the HDD automatically after a certain times. To turn this feature on, See ⇒ P.330 “Document Server”. 3 Note ❒ You can delete all the saved documents in one operation. See ⇒ P.
Deleting Saved Documents B Select a document you want to delete by touching the name of it. 3 The selected name is highlighted. Note ❒ If the document name you desire is not shown in the display, scroll through the list with the [UForward] or [TBackward] keys. ❒ If you select a document which requires a password, the “Password” window appears. Input the password using the number keys then press the [OK] key. If you input the wrong password, press the {Clear} key and try again.
Document Server E Press the [Delete] key to delete the document(s). 3 Note ❒ You cannot delete files that are currently being used by other functions. Deleting Saved Documents on the CD-ROM A Press the {Document Editor} key. The "File List" menu appears. B Press the [Stored Files in CD-ROM] key.
Deleting Saved Documents C Select a document you want to delete by touching the name of it. The selected name is highlighted. 3 Note ❒ If the document name you desire is not shown in the display, scroll through the list with the [UForward] or [TBackward] keys. ❒ If you selected a document which requires a password, the "Password" window appears. Input the password using the number keys then press the [OK] key. If you input the wrong password, press the {Clear} key and try again.
Document Server F Press the [Delete] key to delete the document(s). 3 Note ❒ You cannot delete files that are currently being used by other functions.
Moving/Copying Files Moving/Copying Files To use this function, optional CD-RW is required. This section describes how to move files from the HDD to the CD-ROM and vice-versa. Preparation Make sure the CD-RW power is turned on. Make sure the CD-R/RW disk is set in the CD-RW. Make sure an unformatted CD-R/RW disk, or a disk previously used with this machine is inserted in the CD-RW. 3 This equipment can be installed with an optional CD-RW.
Document Server B Press the [Stored Files In HDD] key. 3 C Select the file you want to move or copy. Note ❒ If the file size is larger than free space on the CD-ROM, you cannot move or copy this file.
Moving/Copying Files D Press the [Stored Files In CD-ROM] key. 3 E Enter the new file name using the letter keys. Note ❒ If you do not wish to register a file name, go to step F. To set the file name A Press the [Change] key. B Enter the file name using the letter keys on the display panel. Note ❒ You can enter up to 8 letters. ❒ To change the letter entered, press the [Clear] key and enter a new letter. ❒ To cancel this operation, press the [Cancel] key. C Press the [#] key.
Document Server F Enter your password using the number keys. Note ❒ If you do not wish to change the password, go to step G. To set the password A Press the [Change] key. B Enter your password using the number keys. 3 Note ❒ To delete an entered value, press the {Clear} key. C Press the {#} key. G Press the [Copy File To CD] or [Move File To CD] key.
Moving/Copying Files H Press the [OK] key. 3 Note ❒ To cancel this operation, press the [Stop] key. ❒ You cannot move or copy files that are currently being used by other functions.
Document Server Moving/Copying files from CD-ROM to HDD A Press the {Document Editor} key. 3 B Press the [Stored Files In CD-ROM] key.
Moving/Copying Files C Select the file you want to move or copy. 3 Note ❒ If the file size is larger than the free space on the HDD, you cannot move or copy this file. ❒ If a document is being stored during the move or copy operation and the HDD or CD-ROM runs out of space, the move or copy may not be successful. D Press the [Stored Files In HDD] key. E Enter the new file name using the letter keys. Note ❒ If you do not wish to register a file name, go to step F.
Document Server To set the file name A Press the [Change] key. B Enter the file name using the letter keys on the display panel. 3 Note ❒ You can enter up to 8 letters. ❒ To change the letter entered, press the [Clear] key and enter the new letter. C Press the [#] key. F Enter your password using the number keys. Note ❒ If you do not wish to change the password, go to step G. To set the password A Press the [Change] key.
Moving/Copying Files B Enter your password using the number keys. 3 Note ❒ To delete an entered value, press the {Clear} key. C Press the {#} key. G Press the [Copy File To CD] or [Move File To CD] key.
Document Server H Press the [OK] key. 3 Note ❒ To cancel this operation, press the [Stop] key. ❒ You cannot move or copy files that are currently in use by other functions.
4. Connect Copy (Option) What is Connect Copy? Connect Copy is a feature that allows you to connect two machines using a cable. When you set up your copy job on one machine (the master unit), data is transferred to the other machine (the sub-unit) so that copies can be made on both machines simultaneously.
Connect Copy (Option) Note ❒ You cannot make other copy jobs when the two machines are connected. ❒ The two machines automatically share the job for maximum productivity. ❒ key is described [Connect] key in this manual. ❒ To use the two machines separately, press the [Connect] key to disconnect them.
How Connect Copy Works How Connect Copy Works In this manual we refer to the two machines as the master unit and sub-unit respectively. 4 1. Master unit 2. Sub-unit ❖ Copy As your original is scanned, the image data is stored on the master unit hard disk and transferred simultaneously to the sub-unit hard disk. As soon as scanning has finished, copying starts. ❖ Copy Server The master unit transfers the image data stored in the hard disk to the subunit hard disk.
Connect Copy (Option) Functions Not Available with Connect Copy The following functions are not available in Connect Copy mode: • Job Preset Interrupt Functions • You cannot use Connect Copy when a job has been paused using the Interrupt function. • You can use the Interrupt function on the sub-unit while in Connect Copy mode, but only when the master unit is not scanning originals.
Connect Copy Display Panel Connect Copy Display Panel This section describes the displays on the master unit and sub-unit. Note that when you enter Connect Copy mode, you must access all Connect Copy features and menus through the master unit display panel.
Connect Copy (Option) Sub-unit How many original pages have been scanned by the master unit so far. Not displayed on sub-unit.
Copy paper select Copy counter Copy quantity Connect Copy Display Panel Master unit Sub-unit How many sets/copies to make. Not displayed on sub-unit. Displays how many sets/copies made by the master unit so far. Displays how many sets/copies made by the sub-unit so far. Only paper trays loaded with the paper of the same size, direction and type installed in both the master unit and subunit are displayed.
Connect Copy (Option) Using Connect Copy You can select Connect Copy mode from either of the two connected machines by pressing the [Connect] key. The machine you use becomes the master unit, and the other machine the sub-unit. Limitation ❒ Once Connect Copy is selected, you must carry out all operations on the master unit. A Make sure the machine is in copy mode.
Using Connect Copy ❖ Sub-unit display 4 Reference If the [Connect] key is not visible or you cannot select it, see ⇒ P.265 “Connect Copy”. If you press the [Connect] key and see the message and press the [Cancel] key. See ⇒ P.269 “If You Cannot Exit Connect Copy”. C Set your originals in the master unit. Originals R Set in the document feeder Set on the exposure glass R set1EE R R set2EE Reference See ⇒ P.26 “Setting Originals”.
Connect Copy (Option) D Make any settings you require on the master unit. Note ❒ Any copy settings that were set up before you entered Connect Copy mode will still remain in effect. The Punch function requires the optional Punch kit to be installed on both the master and sub-unit. ❒ To exit Connect Copy mode, press the [Connect] key on the master unit again. E Enter the number of copies you require with the number keys. 4 Note ❒ You can enter up to 9999 copies.
Using Connect Copy ❒ When scanning from the exposure glass, set the next page(s) when scanning has finished, then press the {Start} key. When all pages have been scanned in, press the {#} key. Copying starts simultaneously in the master unit and sub-unit. ❒ To stop originals being scanned or copied, press the {Stop} key on the master unit and follow the instructions on the display, press the [Yes] key. G Pick up your copies from the master unit and sub-unit.
Connect Copy (Option) ❖ When copying not in Sort/Staple mode e.g., making 2 copies of each page of a 6–sheet original • Copying with the master unit (face-down output)—sub-unit (face-up output) 4 1. Master unit 2. Sub-unit Combine your copy stacks from the master unit and sub-unit as shown in the diagram. -Auto Reset The machine exits Connect Copy mode and automatically returns to the initial condition a certain period of time after your job has finished. This function is called “Auto Reset”.
Using Connect Copy -Auto Off The machine turns itself off automatically a certain period of time after your job has finished. This function is called “Auto Off”. Note ❒ The Auto Off function is available only for the main unit. Reference See “Auto Off Timer” in the System Settings manual. Exiting Connect Copy Mode 4 A Press the [Connect] key on the master unit. The [Connect] key will be deselected. Note ❒ Settings which were selected on the master unit while in Connect Copy mode will not be cleared.
Connect Copy (Option) Relationship between Master Unit and Sub-unit System Settings This section describes which System Settings are used by the master unit and sub-unit in Connect Copy mode. Note ❒ In Connect Copy mode the {User Tools} key on the sub-unit is disabled. To access the user tools on the sub-unit, you need to exit Connect Copy mode first. Reference See System Settings manual for details.
Relationship between Master Unit and Sub-unit System Settings Menu Master unit Sub-unit Remarks Function Reset Timer — — Other function will begin after the connect copy mode is canceled. Energy Saver Timer — — Panel Off Timer — — Energy Saver modes. When Connect Copy is exited, the machine will enter Energy Saver mode after certain period of time passed.
Connect Copy (Option) Menu Master unit Sub-unit Remarks Tray1: Paper Type ✩ ✩ Tray2: Paper Type ✩ ✩ Tray3: Paper Type ✩ ✩ Tray4: Paper Type ✩ ✩ Tray5: Paper Type ✩ ✩ We recommend that the master unit and sub-unit have the same paper tray settings. This is because only paper trays with the same size, direction, and type of paper can be used in Connect Copy mode.
Relationship between Master Unit and Sub-Unit Copier/Document Server Features Relationship between Master Unit and Sub-Unit Copier/Document Server Features This section describes which Copier Feature settings are used by the master unit and sub-unit in Connect Copy mode. Note ❒ In Connect Copy mode the {User Tools} key on the sub-unit is disabled. To access to the User Tools on the sub-unit, you need to exit Connect Copy mode first. Reference See ⇒ P.312 “Settings You Can Change with the User Tools”.
Connect Copy (Option) Menu Master unit Sub-unit Job List Screen Timeout ✩ — Paper Eject: Always Rotate 180° ✩ ← Manual Original Counter Reset ✩ — Preset Reduce/Enlarge ✩ — Preset Reduce/Enlarge Priority ✩ — Shortcut R/E ✩ — Create Margin Ratio ✩ — Image: Text ✩ ✩ Image: Auto Text/Photo ✩ ✩ Image: Photo ✩ ✩ Image:Pale ✩ ✩ Image: Generation ✩ ✩ Original Mode Display ✩ ✩ Special Original Display ✩ — Paper Type Display ✩ — Panel Features Default ✩ — Image Adju
Relationship between Master Unit and Sub-Unit Copier/Document Server Features Menu Master unit Sub-unit Copy Back Cover ✩ ← Front Margin: Left/Right ✩ ← Back Margin: Left/Right ✩ ← Front Margin: Top/Bottom ✩ ← Back Margin: Top/Bottom ✩ ← 1 → 2 Duplex Auto Margin Adjust ✩ ← Border Erase Width ✩ ← Combine Orig.
Connect Copy (Option) Menu Master unit Sub-unit Superimpose ✩ ← Program/Delete Stamp ✩ ← Stamp Format ✩ ← Format ✩ ← Font ✩ ← Position Priority ✩ ← Size ✩ ← Superimpose ✩ ← Format ✩ ← Font ✩ ← Position Priority ✩ ← Size ✩ ← Duplex Back Page Number Position ✩ ← Page Numbering In Combine Mode ✩ ← Copy On Slip Sheet In Desig- ✩ nate Mode ← Superimpose ✩ ← Position Priority: P1, P2 ✩ ← Position Priority: 1/5, 2/5 ✩ ← Position Priority: -1-, -2- ✩ ← Pos
Relationship between Master Unit and Sub-Unit Copier/Document Server Features Menu Master unit Sub-unit Remarks Face-up/down Eject From Platen ✩ — The setting will be ignored and the setting programmed for Connect Copy will be used.
Connect Copy (Option) 4 260
5. What to do if Something Goes Wrong If Your Machine Does Not Operate as You Want General Machine Status Problem/Cause Action The machine instructs you to wait. The machine is warming up. Wait for the machine to warm-up. Reference You can use Auto Start mode during warm-up. See ⇒ P.70 “Auto Start”. Copy paper is moving in tray 1 (Tandem Tray). The machine cannot detect the original size. Please wait until paper has moved. Improper original is set. Set non-standard size origSee ⇒ P.
What to do if Something Goes Wrong Machine Status 5 Problem/Cause Action The number of sheets that -can be stapled has been exceeded. Check the stapler capacity. See ⇒ P.49 “Staple”. The machine cannot staple this size paper. -- Select a paper size that can be used in Staple mode. See ⇒ P.49 “Staple” This paper is not available in Duplex mode. A paper size not available in Duplex mode has been selected. Select a paper size that can be used in Duplex mode. See ⇒ P.
If Your Machine Does Not Operate as You Want Connect Copy Machine Status Cause Action You cannot use Connect Copy. The sub-unit has a paper misfeed or needs a fresh supply of toner or other replenishable supply. Press the [Cancel], key on the master unit and follow the instructions given on the sub-unit display. Reference See ⇒ P.283 “D Changing the Toner Bottle” See ⇒ P.286 “x Clearing Misfeeds” See ⇒ P.
What to do if Something Goes Wrong Machine Status Cause Action You cannot use Connect Copy. The sub-unit is busy copy- Press the [Cancel] key on ing or printing with anoth- the master unit then stop er function. the sub-unit from copying/ printing. The sub-unit is in Interrupt Press the [Cancel] key on mode. the master unit. Then press the {Interrupt} key on the sub-unit to exit Interrupt mode. Reference See ⇒ P.
If Your Machine Does Not Operate as You Want Display Problem Cause Action The display panel is off. The screen contrast is set too dark. Turn the screen contrast knob to adjust the contrast. The machine is in Energy Saver mode. Press the {Energy Saver} key to exit Energy Saver mode. The operation switch is turned off. Turn on the operation switch. Nothing happens when the The main power switch is operation switch is turned turned off. on. Turn on the main power switch. See ⇒ P.
What to do if Something Goes Wrong Machine Status Cause Action The [Connect] key does not appear on the display. The master unit is in Preset Exit Preset Jobs mode in Jobs mode. one of the following ways. ❖ If you are still selecting copy settings and copying has not started yet : Press the [Clear] key then remove the originals set in the master unit document feeder. ❖ If Preset Jobs mode is in progress : Press the {Stop} key, follow the instructions on the display then press the [Cancel] key.
If Your Machine Does Not Operate as You Want Machine Status Cause The [Connect] key is grayed The master unit is now out. copying or copying will start as soon as the warmup finished. Action Press the master unit {Stop} key to cancel copying. Copying has stopped beSolve the problem on the cause there is a paper mis- master unit. feed or toner has run out on the unit you wish to use as the master unit.
What to do if Something Goes Wrong If Connect Copy is Cleared Machine Status Cause Action Exited Connect Copy. The master unit main power switch has been turned off or the operation switch has been pressed. On the master unit, either turn on the main power switch or press the operation switch, then press the [Connect] key and start your copy job again. Either the sub-unit main power switch has been turned off or the operation switch has been pressed.
If Your Machine Does Not Operate as You Want If You Cannot Exit Connect Copy Machine Status Cause Nothing happens when Originals are being you press the [Connect] key. scanned or copied. There is a paper misfeed in either the master unit or sub-unit. Action Press the master unit {Stop} key and them press [Yes] key to cancel scanning or copying. Clear the paper jam in the master unit or sub-unit. Reference See ⇒ P.286 “x Clearing Misfeeds” See ⇒ P.
What to do if Something Goes Wrong Machine Status Cause Action Nothing happens when The master unit or sub-unit Solve the problem in the you press the [Connect] key. needs a fresh supply of ton- appropriate unit. er or staples. Reference See ⇒ P.277 “B Loading Paper” See ⇒ P.283 “D Changing the Toner Bottle” See ⇒ P.299 “d Adding Staples” See ⇒ P.305 “y Removing Punch Waste” For any other problems, follow the instructions that are displayed.
If You Cannot Make Clear Copies If You Cannot Make Clear Copies Problem Cause Action Copies appear dirty. The image density is too dark. Adjust the image density ⇒ P.34 “Adjusting Copy Image Density”. Auto Image Density is not selected. Select Auto Image Density. The reverse side of an orig- The image density is too inal image is copied. dark. A shadow appears on copies when copying pasted originals. Adjust the image density ⇒ P.34 “Adjusting Copy Image Density”.
What to do if Something Goes Wrong If You Cannot Make Copies As You Want Problem Cause Action Copies are not stapled. There are jammed staples in the stapler. Remove jammed staples. See ⇒ P.302 “e Removing Jammed Staples”. Note ❒ After removing jammed staples, staples might not eject properly the first few times you try to use the stapler. The number of copies exceeds the capacity of the stapler. Check the stapler capacity. See ⇒ P.49 “Staple”. Staples are wrongly positioned.
If You Cannot Make Copies As You Want Problem Cause Action In Centre/Border mode, parts of the original image are not copied. You set too wide an erased margin. Make the margin narrower with the User Tools. See “Border Erase Width” and “Centre Erase Width” ⇒ P.318 “Adjust Image”. In Margin Adjustment mode, parts of the original image are not copied. Your original has narrow margins on four sides. You set too wide an erased margin. Set a narrower margin with the User Tools.
What to do if Something Goes Wrong Problem Cause Action Order of copies is not correct. You set originals in the incorrect order. When setting a stack of originals in the document feeder, the last page should be on the bottom. If you set an original on the exposure glass, start with the first page to be copied. Duplex 5 Problem Cause Action Order of copies is not correct. You set originals in the incorrect order.
If You Cannot Make Copies As You Want Stamp Problem Cause Action The wrong date is printed. The machine main power has been turned off for more than 20 days. Set the date correctly again. See "Date Settings" in the "System Settings". The stamp position is wrong. The paper orientation is wrong. Check the paper orientation and stamp position. The stamp does not appear. Stamp is too large to print. Check the size of the user stamp and register it again. See ⇒ P.
What to do if Something Goes Wrong Connect Copy Machine Status Cause Action You can not use the Punch function. The sub-unit does not have Press the [Connect Copy] the optional punch kit. key to disconnect, then start copying. The copied images differ. The “Original Mode” of the See ⇒ P.318 “Adjust Image” user tools (Copy Features) settings are not the same. The user stamp settings are Register the same stamp in not the same on the master each user stamp. unit and sub-unit.
B Loading Paper B Loading Paper Note ❒ For how to change the paper size of tray 2 (500-sheet tray), see ⇒ P.294 “Changing the Paper Size”. Reference For information on paper types and sizes, see ⇒ P.18 “Copy Paper”. To load paper in tray 1 (Tandem Tray) Important ❒ When the paper on the right side in tray 1 runs out, the paper on the left side will automatically move to the right side. While the paper on the left side is moving, the machine instructs you to wait. At this time, do not pull out the tray.
What to do if Something Goes Wrong B Square the paper and set it in the tray. ❖ When the whole tray is pulled out: Important ❒ Push the right paper to the right side, and the left paper to the left side. 5 ❖ When the left half of the tray is pulled out: Important ❒ Do not stack paper over the limit mark. ❒ Make sure that the paper stack is flush with the left side fence. Note ❒ Fan the paper before placing it in the tray.
B Loading Paper Loading paper in Tray 2 or 3 A Pull out the paper tray until it stops. B Square the paper and set it in the tray. 5 Important ❒ Do not stack paper over the limit mark. ❒ Make sure that the paper stack is flush with the right side fence. Note ❒ Fan the paper before placing it in the tray. ❒ If paper is curled or warped, correct the curl or warp before placing it in the tray. C Push the paper tray in until it stops.
What to do if Something Goes Wrong Loading Paper in the Large Capacity Tray A Pull out the Large Capacity Tray until it stops. B Place the paper in the tray along the edge on the left. 5 Important ❒ Do not stack paper over the limit mark. Note ❒ Tray 4 and Tray 5 can hold up to 1,000 sheets, and the tray 6 can hold up to 2,550 sheets. C Push the Large Capacity Tray in until it stops.
B Loading Paper Loading Paper in the Optional A3/11" × 17" Tray Kit A Pull out the A3/11" × 17" Tray until it stops. B Place the paper in the tray along the edge on the left. 5 Important ❒ Do not stack paper over limit mark. ❒ Make sure that the paper stack is flush with the right side fence. Note ❒ Fan the paper before placing it in the tray. ❒ If paper is curled or warped, correct the curl or warp before placing it in the tray.
What to do if Something Goes Wrong C Push the paper tray in until it stops.
D Changing the Toner Bottle D Changing the Toner Bottle When D is displayed, it is time to supply toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations for plastics. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children.
What to do if Something Goes Wrong • 1: Open the toner cover. • 2: Push the green button to release the toner bottle. • 3: Pull out the toner bottle gently. 5 • 4: Shake the new toner bottle 1 or 2 times. • 5: Remove the outer cap. Note ❒ Do not remove the inner cap. • 6: Place the toner bottle in position, then push it in until the green button clicks. Note ❒ If you can't get it to click in, pull out the toner bottle a little, slightly rotate it to the left or right, then try again.
D Changing the Toner Bottle • 7: Return the button under the toner bottle to its original position. • 8: Close the toner cover.
What to do if Something Goes Wrong x Clearing Misfeeds R CAUTION: • The fusing section of this equipment might be very hot. You should be very 5 careful that you don't touch this section when removing the misfed paper. Important ❒ When clearing misfeeds, do not turn off the operation switch or your copy settings will be cleared. ❒ To prevent misfeeds, do not leave any torn scraps of paper within the machine. ❒ If paper misfeeds occur repeatedly, contact your service representative.
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What to do if Something Goes Wrong Changing the Paper Size Important ❒ Always select the paper size loaded with the User Tools. If you do not, misfeeds might occur. Reference For paper sizes, weight, and the amount of paper that can be set in each tray, see ⇒ P.18 “Copy Paper”. Changing the paper size in Tray 1 Note ❒ The fences of tray 1 (tandem tray) are fixed to A4, 81/2" × 11" size. To change the paper size for this tray, please contact your service representative.
Changing the Paper Size C Square the paper and set it in the tray. Important ❒ Do not set more than the capacity of the tray. ❒ Make sure that the paper stack is flush with the right side fence. Note ❒ Fan the paper before placing it in the tray. 5 ❒ Correct the paper, if curled or warped, before placing it in the tray. D Set the paper size selector at the outermost part of the tray to the new paper size.
What to do if Something Goes Wrong Reference For details, see “User Tools” in the System Settings manual. E Push the paper tray until it stops. F Check the paper size displayed on the display panel. Changing The Paper Size Of The Optional Large Capacity Tray (Tray 4 and Tray 5) A Make sure that the paper tray is not being used. Then fully pull out the tray. 5 B Pull out the screw fixed the side fence.
Changing the Paper Size C Set the side fence on the size you wish. D Fasten the side fence with the screw. 5 E Set the end fence along the paper size.
What to do if Something Goes Wrong F Square the paper and set it in the tray. Important ❒ Do not load up over the mark of the least upper bound. Note ❒ Fan the paper before placing it in the tray. ❒ If paper is curled or warped, correct the curl or warp before placing it in the tray. 5 G Set the paper size selector at the innermost part of the tray to the new paper size.
d Adding Staples d Adding Staples R CAUTION: • Our products are engineered to meet high standards of quality and function- ality, and we recommend that you only use the expendable supplies available at an authorized dealer. Important ❒ If you use a staple cartridge other than that recommended, staple failure or staple jams might occur. • 1: Open the front cover of the finisher. 5 • 2: Pull the lever R8 down in the staple unit. • 3: Turn knob R9 until the staple unit rises.
What to do if Something Goes Wrong • 7: Raise the cover up. • 8: Set the new refill. 5 • 9: Lower the cover until it clicks. • 10: Pull out the ribbon. • 11: Turn the staple unit around.
d Adding Staples • 12: Reinstall the staple unit. • 13: Push the staple unit until it clicks. 5 • 14: Close the front cover of the finisher.
What to do if Something Goes Wrong e Removing Jammed Staples Note ❒ Staples might be jammed because of curled copies. In this case, try turning the copy paper over in the tray. If there is no improvement, change to copy paper with less curl. ❒ After removing jammed staples, staples might not be ejected the first few times you try to use the stapler. • 1: Open the front cover of the finisher and pull lever R9 down. • 2: Pull lever R8 and fully pull out the staple unit.
e Removing Jammed Staples • 6: Raise the blue lever. • 7: Push the buttons on the both sides of the staple unit and open the face plate. 5 • 8: Pull out the jammed staples. • 9: Lower the face plate until it clicks. • 10: Lower the blue lever.
What to do if Something Goes Wrong • 11: Reinstall the staple unit. • 12: Push the staple unit until it clicks. 5 • 13: Replace the staple unit. • 14: Close the front cover of the finisher.
y Removing Punch Waste y Removing Punch Waste Note ❒ While the y indicator is lit you cannot use the punch function. A Open the front cover of the finisher. 5 B Pull out the punch waste box and remove punch waste. C Reinstall the punch waste box. D Close the front cover of the finisher. The y indicator goes off.
What to do if Something Goes Wrong Note ❒ If the indicator is still lit, reinstall the punch waste box.
6. User Tools (Copier/ Document Server Features) Accessing User Tools (Copier/Document Server Features) This section is for the key operators in charge of this machine. The User Tools permit you to change or set the machine's default settings. Preparation Always exit the User Tools menu when you have finished making settings. Any changes you make with the User Tools remain in effect even if the main power switch or operation switch is turned off, or the {Clear Modes} key is pressed.
User Tools (Copier/Document Server Features) C Select the desired User Tools menu. Reference See ⇒ P.310 “User Tools Menu (Copier/Document Server Features)”. D Change the settings by following the instructions on the display panel. 6 Then press the [OK] key. Reference See ⇒ P.312 “Settings You Can Change with the User Tools”. Note ❒ [OK] key: Press to confirm the new settings and return to the previous menu. ❒ [Cancel] key: Press to return to the previous menu without changing any settings.
Accessing User Tools (Copier/Document Server Features) Exiting User Tools A Press the [Exit] key. The initial copy display reappears and you can make copies. 6 Note ❒ User Tool settings are not canceled even if the operation switch is turned off or the {User Tools} key is pressed. ❒ You can exit User Tools by touching the {User Tools} key.
User Tools (Copier/Document Server Features) User Tools Menu (Copier/Document Server Features) 6 310
User Tools Menu (Copier/Document Server Features) 6 311
User Tools (Copier/Document Server Features) Settings You Can Change with the User Tools Reference For how to access the User Tools, see ⇒ P.307 “Accessing User Tools (Copier/ Document Server Features)”. General Features General Features Menu Description Auto Paper Select Priority By default, Auto Paper Select is selected. You can cancel this setting. Note ❒ Default: On 6 Auto Image Density Se- By default, Auto Image Density is selected. You can change lect Priority this setting.
Settings You Can Change with the User Tools Menu Description Copy Orientation In Duplex Mode You can set the copy orientation when making two-sided copies. Note ❒ Default: Top to Top Initial Mode Set You can select the initial mode or Program No. 25 as the mode effective when the machine is turned on, or modes are cleared. Note ❒ Default: Standard Maximum Copy Quan- The maximum copy quantity can be set between 1 and 9999.
User Tools (Copier/Document Server Features) Set Ratio Menu Description Preset Reduce/Enlarge When you use preset reduce/enlarge, you can select the ratios first displayed. Note ❒ Default: 25, 50, 65, 73, 78, 85, 93, 121, 129, 155, 200, 400 % Preset Reduce/Enlarge Priority You can select the ratio that is detected by priority in preset reduce/ enlarge mode. Note ❒ Default: 73% Shortcut R/E Up to 2 reproduction ratios which you frequently use can be registered.
Settings You Can Change with the User Tools Menu Description Auto Text/Photo A When there are photo(s) and text on the original, this set- ting determines whether photo or text takes priority. B Adjust the density of Auto Text/Photo. Note ❒ Default: Normal ❒ [Service Mode] is the value set during service setup. ❒ [Normal] achieves a good balance between text and photos. Photo A For a photo original, adjust the finish quality level to match the type of photo original. B Adjust the density.
User Tools (Copier/Document Server Features) Display/Panel Tone Menu Description Original Mode Display You can choose whether the original modes are shown on the initial display. Note ❒ Default: Display ❒ If you choose “Hide”, the display is shown as below. 6 Special Original Display You can choose whether the special original modes are shown on the initial display. Note ❒ Default: Display ❒ If you choose “Hide”, the display is shown as below.
Settings You Can Change with the User Tools Menu Description Paper Type Display You can choose whether the available paper trays/sizes are shown on the initial display. Note ❒ Default: Display ❒ If you choose “Hide”, the display is shown as below. When the [Auto Paper Select] is touched, paper sizes appear on the display. Panel Features Default 6 You can select the other tab function that is selected automatically just after the machine is turned on or when modes are cleared.
User Tools (Copier/Document Server Features) Menu Description Original Tone The tone sounds when you forget to remove originals after copying. Note ❒ Default: On ❒ If the Panel Tone is turned off, (see System Settings manual), the tone does not sound irrespective of the Original Tone function setting. Job End Call You can choose whether or not the tone sounds when copying is complete.
Settings You Can Change with the User Tools Menu Description Front Margin: Top/Bot- You can specify front top and bottom margins on the front tom side of copies in Margin Adjust mode. Note ❒ Default: • Metric version: Bottom 0 mm • Inch version: Bottom 0.0" Back Margin: Top/Bot- You can specify the top, or bottom margins on the back side tom of copies in Margin Adjust mode. Note ❒ Default: • Metric version: Bottom 0 mm • Inch version: Bottom 0.
User Tools (Copier/Document Server Features) Menu Description Center Erase Width The default width of erased margins in Erase Center mode can be changed as follows: • Metric version: 3–50 mm in 1 mm steps • Inch version: 0.1–2.0" in 0.1" steps Note ❒ Default: • Metric version: 10 mm • Inch version: 0.
Settings You Can Change with the User Tools Menu Description Combine Separation Line You can select the kind of separation line in Combine mode from the following: • None • Solid • Broken 1 • Broken 2 • Crop Marks Note ❒ Default: None 6 321
User Tools (Copier/Document Server Features) Menu Description Copy Order In Combine Mode You can set the copy order in Combine mode to “Left to Right” or “Top to Bottom”. 6 Note ❒ Default: Left to Right Copy Orientation In Booklet/Magazine You can select the type of originals for Booklet or Magazine mode. Note ❒ Default: Forward Front Cover Copy In Combine Mode You can specify whether to make a combined copy on the front cover sheet when you select [copy] in Front Cover mode.
Settings You Can Change with the User Tools Stamp Background Numbering Menu Description Size You can set the size of the numbers. Note ❒ Default: Normal • Small: 8 × 4mm, 0.32" × 0.16" • Normal: 32 × 16mm, 1.28" × 0.64" • Large: 64 × 32mm, 2.56" × 1.28" Density You can set the density of the numbers. Note ❒ Default: Normal Superimpose You can select whether the numbering is printed negative when it overlaps black parts of the image.
User Tools (Copier/Document Server Features) Menu Description Stamp Format You can adjust the position, size, density and print page for the stamp. Position Priority You can set the stamp position. Note Default: ❒ • Metric version: • Position: Top Right • Top/Bottom Margin: 24mm • Left/Right Margin: 24mm • Inch version: • Position: Top Right • Top/Bottom Margin: 10" • Left/Right Margin: 10" ❒ Size 6 You can set the size of the stamp.
Settings You Can Change with the User Tools User Stamp Menu Description Program/Delete Stamp You can register up to 5 custom stamps with your favorite design. You can register/ change/delete your favorite design as a user stamp. How to Program/Delete Stamp See ⇒ P.174 “Program/Delete User Stamp” Position : Stamp Format You can set the position at which the stamp is printed. 1–5 Press the arrow keys to adjust the position.
User Tools (Copier/Document Server Features) Menu Description Position Priority You can set the position at which the stamp is printed. Press the arrow keys to adjust the position. Note ❒ Default: • Metric version • Position: Top Left • Top/Bottom Margin: 8mm • Left/Right Margin: 32mm • Inch version • Position: Top Left • Top/Bottom Margin: 0.3" • Left/Right Margin: 0.8" Size You can set the Date Stamp size. Note ❒ Default: Auto Select 6 ❒ This setting is linked with Page Numbering.
Settings You Can Change with the User Tools Menu Description Size You can set the size of the stamp that is printed in Page Numbering mode. Note ❒ Default: Auto Select ❒ This setting is linked with the Date Stamp. Duplex Back Page Number Position You can set the position of the duplex back page number that is printed in Duplex mode.
User Tools (Copier/Document Server Features) Input/Output Menu Description SADF Auto Reset Timer When you set one original at a time in the optional document feeder, the Auto Feed indicator lights for a time after the last original is fed to show that the document feeder is ready for another original. You can adjust this time from 3 seconds to 99. Note ❒ Default: 10 seconds ADF Original Table Rise Time You can set the document feeder original table rise time.
Input/Output Menu Description Separation Sheet You can set the number of separation sheets that is inserted (1-999).
User Tools (Copier/Document Server Features) Document Server Menu Description File List Sort Priority You can select how files that are listed in Document Server mode. Note ❒ Default: Time : Sort Descending Store Mode Priority By default, “Store And Print” is selected. You can cancel this setting. Note ❒ Default: Store And Print Auto File Delete Old files stored on the Document Server can be deleted automatically.
Key Operator Tools Key Operator Tools If the key operator code has been registered beforehand, you cannot access the Key Operator Tools unless you enter the key operator code (up to 8 digits). Menu Description Check/Reset/Print Copy Counter You can check or print the number of copies made under each user code. You can also reset each user code counter to 0. If more than 20 user codes are registered, you can view all the counters using the [Previous] or [Next] key.
User Tools (Copier/Document Server Features) Menu Description Delete User Code You can delete user codes. A Press the [Delete User Code] key. B Press the User Code you want to delete. C Press the [OK] key. D Press the [Yes] key. Delete All User Codes You can delete all user codes. A Press the [Delete All User Code] key. B Press the [Yes] key. Connect Copy Master You can choose whether the original modes are shown on the initial display.
7. REMARKS Do's And Don'ts R CAUTION: • Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment. • Do not press areas on or around the fusing unit. These areas get hot. • After making copies continuously, the exposure glass may feel warm—this is not a malfunction. • You might feel warm around the ventilation hole. This is caused by exhaust air, and is not a malfunction.
REMARKS Where to Put Your Machine Machine Environment Your machine's location should be carefully chosen because environmental conditions greatly affect its performance. Optimum Environmental Conditions R CAUTION: • Keep the equipment away from humidity and dust. Otherwise a fire or an electric shock might occur. • Do not place the equipment on an unstable or tilted surface. If it topples over, it could cause injury.
Where to Put Your Machine Power Connection R WARNING: • Only connect the machine to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extention cord. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it. Do not pull it hard nor bend it more than necessary. These actions could cause an electric shock or fire.
REMARKS Access to Machine Place the machine near the power source, providing clearance as shown. 1. Rear: more than 20cm (7.8") 2. Right: more than 3cm (1.1") 3. Front: more than 55.5cm (21.6") 4. Left: more than 40cm (15.7") Note ❒ For the required space when options are installed, please contact your service representative.
Maintaining Your Machine Maintaining Your Machine If the exposure glass or document feeder belt is dirty, you might not be able to make copies as you want. Clean them if you find them dirty. ❖ Cleaning the machine Wipe the machine with a soft, damp cloth. Then, wipe it with a dry cloth to remove the water. Important ❒ Do not use chemical cleaner or organic solvent, such as thinner or benzene. If they get into the machine or melt plastic parts, a failure might occur.
REMARKS Stapling Position When there is copy paper identical in size and direction to your original, the stapling position is as follows: 7 338
8.
Specification ❖ Copy paper weight: • Tray 1 – Tray 3, Tray 6 : 52 - 163g/m2, 16 lb. Bond - 90 lb. Index • Tray 4, Tray 5: 52 – 216g/m2, 16 lb. Bond - 80 lb. Cover ❖ Non-reproduction area: • Leading edge: Less than 3 ± 2mm • Trailing edge: More than 2 + 2/−1.7mm • Left edge: More than 2 ± 1.5mm • Right edge: More than 2 ± 1.5mm ❖ First copy time: • 4.
Mainframe ❖ Copy paper capacity: • Tray 1 (Tandem tray) : 2,000 sheets (1,000 sheets × 2) (80g/m2, 20 lb Bond) • Tray 2 (500-sheet tray) : 500 sheets (80g/m2, 20 lb Bond) • Tray 3 (500-sheet tray) : 500 sheets (80g/m2, 20 lb Bond) • Tray 4 (LCT): 1,000 sheets (80g/m2, 20 lb Bond) • Tray 5 (LCT): 1,000 sheets (80g/m2, 20 lb Bond) • Tray 6 (LCT): 2,550 sheets (80g/m2, 20 lb Bond) ❖ Power consumption: Mainframe Only Full System Warm-up about 1.25 kw about 1.27 kw Stand-by about 0.1 kw about 0.
Specification ❖ Weight: Approx. 252kg, 555.
Document Feeder Document Feeder ❖ Mode: ADF mode, ARDF mode, Batch/SADF mode, Mixed Sizes mode, Thin mode ❖ Original size: • A3L–A5KL • 11" × 17"L– 81/2" × 51/2"KL ❖ Original weight: • 1-sided originals: 52 - 156g/m2 (14 - 42 lb. Bond) • 2-sided originals: 52 - 128g/m2 (14 - 34 lb. Bond) (Duplex) • Thin paper mode: 40 - 156g/m2 (11 -42 lb. Bond) ❖ Number of originals that can be set: 100 sheets (80g/m2, 20 lb. Bond) or less than 12 mm, 0.
Specification Finisher ❖ Paper size: Proof Tray: A3L– A5KL, 81/2" × 51/2"KL– 11" × 17"KL Shift Tray: A3L– A5KL, 81/2" × 51/2"KL– 11" × 17"KL Staple Mode: A3L– A4KL, 11" × 17"L, 81/2" × 11"KL– 11" × 17"KL Punch Mode: A3L– A4KL, 11" × 17"L, 81/2" × 11"KL– 11" × 17"KL ❖ Paper weight: Stack: 52 - 216 g/m2, 14 lb. Bond - 80 lb. Covers) Staple: 64 - 80 g/m2, 17 - 20 lb. Bond) Punch: • 4 hokes: 52 - 128 g/m2, 14 lb - 34 lb. Bond) • 2 or 3 holes: 52 - 163 g/m2, 14 lb. Bond - 90 lb.
CD-RW (Option) CD-RW (Option) ❖ Storage: Number of files Up to 50 files ❖ Power consumption: 100-240V, 50/60Hz ❖ Dimensions (W × D × H up to exposure glass): 350 × 215mm × 300mm, 13.7" × 8.4" × 11.8" ❖ Weight: Approx. 2.5kg, 5.
Specification A3/11" × 17" Tray Kit (Option) ❖ Paper Size: A3L, B4L, A4KL, 11" × 17"L, 81/2" × 11"LK, LGL ❖ Paper weight: 52-163g/m2, 14 lb. Bond-90 lb. Index ❖ Copy paper capacity: 1000 sheets (80g/m2, 20 lb.
Punch Kit (Option) Punch Kit (Option) ❖ Paper size: 2 holes • A3L, B4L, A4KL, B5KL, A5KL, 11" × 17"L, 11" × 15"L, 10" × 14"L, 81/2" × 14" L, 81/2" × 13" L, 81/4" × 13" L, 8" × 13" L, 8 1/2" × 11"KL, 8" × 101/2"L, 8" × 10"L, 51/2" × 81/2" K, 210 × 340mmL, 210 × 182mmK, 210 × 170mmL 3 holes • A3L, B4L, A4K, B5K, 11" × 17"L, 11" × 15"L, 10" × 14"L, 81/2" × 11"K ❖ Paper weight: • 2 holes version: 52 g/m2 – 128 g/m2, 14 – 34 lb • 3 holes version: 52 g/m2 – 105 g/m2, 14 – 28 lb • 4 holes version: 52 g/m2 – 128 g
Specification Large Capacity Tray (LCT) (Option) ❖ Paper size: A4K– A5KL, 81/2" × 5"1/2" KL– 81/2" × 11"K ❖ Paper weight: Tray 4, Tray 5 • 52 - 216g/m2, 16 lb. Bond - 80 lb. Covers Tray 6 • 52 - 163g/m2, 16 lb. Bond - 90 lb. Index ❖ Paper capacity: Tray 4, Tray 5 • 1,000 sheets (80 g/m2, 20 lb. Bond) Tray 6 • 2,550 sheets (80 g/m2, 20 lb. Bond) ❖ Power consumption Maximum. 60 W (power is supplied from the main frame.) ❖ Dimensions (W × D × H, option unit): 540 × 727 × 986mm, 21.3" × 28.6" × 38.
Copy Connector Cable (Option) Copy Connector Cable (Option) ❖ Continuous copying speed: 170 copies/minute models ❖ Dimensions (W × D × H): 310 × 310 × 65mm, 12.2" × 12.2" × 2.5" ❖ Weight: Approx. 500g, 1.
INDEX D 3 Side Full Bleed, 142 Date Stamp, 180 Delete Inside, 138 Delete Outside, 140 Designate/Chapters, 153 Directional Magnification (%), 79 Directional Size Magnification (inch), 82 Display, initial copy, 9 Display Panel, 8, 9 Document feeder, 4, 27, 248, 343 Cleaning, 337 Document Server, 195 Deleting, 224 Features and Benefits, 197 Printing, 204 Scanning Originals, 199 Do's And Don'ts, 333 Double Copies, 143 A A3/11" × 17" Tray Kit, 346 Access to Machine, 336 Adding Staples, 299 Additional, 142 Auto
Tray 1, 277 Tray 2 or 3, 279 M Machine Environment, 334 Mainframe, 339 Main power switch, 4, 13 Maintenance, 337 Margin Adjustment, 130 Master Unit, 241 Messages, 261 Misfeeds, 286 Mixed sizes mode, 31 N Numbering Background Numbering, 165 Page Numbering, 183 Number keys, 8 O On Demand Printing, 197 On indicator, 4 Operation switch, 4, 13 Options, 6 Original Mode Level, 242 Originals, 15, 247 Originals, setting, 26 Original Tone, 71 Original Type, selecting, 36 P Page Numbering, 183 Panel Display, 243 P
U User Codes, 70 User Stamp, 171 User Tools Copier/Document Server Features, 307 Document Server, 330 Settings, 312 User Tools/Counter key, 8 V Ventilation hole, 5 Z Zoom, 75 352 UE USA A294
Warranty New Machine Warranty and Limitation of Liability Warranty — 90 days Lanier warrants that its equipment and accessories will be free from defective parts and workmanship for a period of ninety (90) days from the date of first installation by Lanier’s Authorized Dealer. Customers must notify a Lanier servicing dealer or Lanier of a warranty claim within the warranty period. For a listing of authorized Lanier servicing dealers or to notify Lanier of a warranty claim, write to Lanier Worldwide, Inc.
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