General Settings Guide your document management partner
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. For safe and correct use of this machine, please be sure to read the Safety Information before you use it. Important Contents of this manual are subject to change without prior notice.
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scanner function. ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”. • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] display when DeskTopBinder Lite is installed.
What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manuals containing detailed information about them. Products marked with * are optional. For details about optional products, see p.156 “Options”, or contact your local dealer. Copier, Facsimile, Printer, and Scanner Functions Utilizing Stored Documents GCKONN2J AHR002S This machine provides copier, facsimile*, printer*, and scanner* functions. • You can make copies of originals.
Paperless Fax Transmission and Reception Fax Transmission and Reception Through the Internet Reception GCKONN9J GCKONN3J • You can store received fax messages on the machine's hard disk, instead of printing them onto paper. You can use ScanRouter Professional or a Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents). See Facsimile Reference .
Using the Scanner in a Network Environment Administrating the Machine/Protecting Documents (Security Functions) AHR004S • You can send scanned documents to other network computers using e-mail (Sending stored scan file by e-mail). See Scanner Reference. • With ScanRouter delivery software, you can save scanned documents in specified destinations on network computers (File storage). See Scanner Reference. • You can send scanned documents to other network folders (Scan to Folder).
Monitoring the Machine Via Computer AHR006S You can monitor machine status and change settings using a computer. • Using SmartDeviceMonitor for Admin, SmartDeviceMonitor for Client, or a Web Image Monitor, you can use a computer to view the machine's status, such as to check on paper quantities, or misfeeds, etc. See Network Guide. • You can also use a Web Image Monitor to make network settings. See Network Guide.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i What You Can Do with This Machine..................................................................iii Copier, Facsimile, Printer, and Scanner Functions................................................... iii Utilizing Stored Documents....................................................................................... iii Paperless Fax Transmission and Reception...............
3. Document Server Relationship between Document Server and Other Functions .......................35 Document Server Display ........................................................................................ 36 Using the Document Server................................................................................ 37 Storing Data .............................................................................................................
Registering Folders .............................................................................................91 Using SMB to Connect.............................................................................................91 Using FTP to Connect..............................................................................................95 Using NCP to Connect .............................................................................................98 Registering Names to a Group .................
7. Remarks Dos and Don'ts...................................................................................................141 Toner ...................................................................................................................142 Handling Toner....................................................................................................... 142 Toner Storage ........................................................................................................142 Used Toner ....
Notice Notice To Wireless LAN Interface (optional) Users Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. The CE Declaration of Conformity is available on the Internet at URL: http://www.ricoh.co.jp/fax/ce_doc/.
Copyrights and Trademarks Trademarks Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries. Acrobat® is a registered trademark of Adobe Systems Incorporated. The Bluetooth® word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. NetWare is a registered trademark of Novell, Inc.
Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations. • Information relating to the expat is available at: http://expat.sourceforge.
4 Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: A Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. B Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
• This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. • This product includes software developed by Christos Zoulas. • This product includes software developed by Christopher G. Demetriou for the NetBSD Project. • This product includes software developed by Paul Kranenburg. • This product includes software developed by Adam Glass.
JPEG LIBRARY • The software installed on this product is based in part on the work of the Independent JPEG Group. SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright © 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: A Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
MD4 Copyright © 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.
Samba(Ver 2.2.2-ja-1.1) For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter referred to as Samba 2.2.2-ja-1.1). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation; either version 2 of the License, or (at your option) any later version.
How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following these instructions under this symbol. Be sure to read these instructions, all of which are included in the Safety Information section in the General Settings Guide.
Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). • Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.
Positions of Labels and Hallmarks forRWARNING and RCAUTION This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.
ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.
Reference To change the settings of the Duplex Priority mode, see “Duplex Mode Priority”in “General Features 2/4”, Copy Reference. Specifications Low- Power mode, Off Mode Power consumption Default interval 1 minute Recovery time Duplex Priority 1.2W 10 seconds or less 1 Sided→1 Sided ❖ Recycled Paper In accordance with the ENERGY STAR Program, we recommend use of environmentally friendly recycled paper. Please contact your sales representative for recommended paper.
Machine Types This machine comes in two models which vary in copy speed. To ascertain which model you have, see the inside front cover.
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1. Getting Started Guide to Components AHR007S 1. Exposure glass cover (optional) or Auto Document Feeder (ADF) (optional) Lower the exposure glass cover over originals placed on the exposure glass. If you have the ADF, load a stack of originals here. They will be fed automatically, one by one. (The illustration shows the ADF.) 2. Exposure glass Place originals face down. 3. Internal tray Copied, printed paper or fax messages are delivered here. 4. Ventilation holes Prevents overheating.
Getting Started 1 9. Control panel 12. Front cover See p.21 “Control Panel”. Open to access the inside of the machine. 10. Remove Paper Indicator 13. Paper tray The indicator lights when paper is delivered to the internal tray 2 (1 bin tray). When paper is removed from the internal tray 2, the indicator goes off. Load paper. See p.121 “B Loading Paper”. Note ❒ Internal tray 2 (1 bin tray) is optional. 11. Duplex unit (Unit for two-sided copies) (optional) Makes two-sided copies. See p.
Guide to Components External Options 1 AHR008S 1. 500-sheet finisher Sorts, stacks and staples copies. Note ❒ You cannot install two finishers simultaneously. Note ❒ You cannot install two finishers simultaneously. 7. Shift sort tray Sorts and stacks copies. 2. Bridge unit 8. Paper tray unit Relays copies to the finisher. Consists of two paper trays. 3. Exposure glass cover 9. Large Capacity Tray (LCT) Lower this cover over originals. Holds up to 2000 sheets of paper. 4. ADF 10.
Getting Started Internal Options A 1 B C D E F G H I J K *1 *2 *3 20 HDD Allows you to use the Document Server function. Fax unit Allows you to use the facsimile function. Printer/Scanner unit *1 Allows you to use the printer and scanner functions. IEEE 1394 interface board *2 Connects to an IEEE 1394 cable. Bluetooth *2 Allows you to expand the interface. File Format Converter *2 Allows you to download documents from the Document Server stored by copier and printer functions. See p.
Control Panel Control Panel This illustration shows the control panel of a machine that has all options fully installed. 1 ZLFH010E 1. Screen contrast knob 3. {User Tools/Counter} key Adjusts display panel brightness. • User Tools Press to change defaults and conditions to meet your requirements. See p.52 “Accessing User Tools (System Settings)”. • Counter Press to check or print the counter value. See p.147 “Counter”. • Inquiry Press to check where to contact for machine repairs and ordering toner.
Getting Started 9. {Interrupt} key (copier/scanner mode) Press to make interrupt copies during copying or scanning. See “Interrupt Copy”, Copy Reference. 1 10. Main power indicator and On indicator The main power indicator goes on when you turn on the main power switch. The On indicator lights when the power is on. Important ❒ Do not turn off the main power switch while the power indicator is lit or blinking. Doing so may damage the hard disk. 11.
Control Panel Display Panel The display panel shows machine status, error messages, and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted thus . Keys appearing as cannot be used. 1 Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display panel. The copying screen is displayed as default after power on.
Getting Started When the Authentication Screen is displayed 1 Note ❒ When the entered login user name or login password is not correct, "Authentication has failed." appears. Check the login user name and password. When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine.
Turning On the Power Turning On the Power This machine has two power switches. ❖ Operation switch (right side of the control panel) Press to activate the machine. When the machine has finished warming up, you can make copies. ❖ Main power switch (left side of the machine) Turning off this switch makes the main power indicator on the right side of the control panel go off. When this is done, machine power is completely off.
Getting Started Turning Off the Power A Make sure the exposure glass cov- 1 er or the ADF is in the right position. B Press the operation switch. ❒ Be sure to turn off the main power switch before pulling out the power plug. Not doing this may result in damage to the hard disk or memory. A Make sure the On indicator is not lit. B Open the switch cover, and then The On indicator goes out. turn off the main power switch. The main power indicator goes out.
Turning On the Power Saving Energy -Energy Saver Mode If you do not use the machine for a certain period after an operation, or when you press the {Energy Saver} key, the display disappears and the machine goes into Energy Saver mode. When you press the {Energy Saver} key again, the machine returns to the ready condition. The machine uses less electricity in Energy Saver mode.
Getting Started 1 28
2. Combined Function Operations Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When scanning in a fax message for transmission • During immediate transmission • When accessing User Tools • During interrupt copying • During On hook dialing for fax transmission • While scanning an original ❒ The copying screen is displayed as default after power on. You can change this default setting. See p.53 “Function Priority”.
Combined Function Operations -System Reset The machine returns automatically to its initial condition when the job is finished, after a certain period of time has elapsed. This function is called "System Reset". Note ❒ You can change the System Reset time. See p.60 “System Auto Reset Timer”.
Multi-Access Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called "Multi-accessing". This allows you to handle jobs efficiently, regardless of how the machine is being used. For example: • While making copies, you can scan documents to store in the Document Server. • While printing documents stored in the Document Server, the machine can receive print data.
Operations for Copying Copying Facsimile Transmission Operation/Manual Reception Operation Transmis- Scanning sion an original for Memory Transmission Memory Transmission Immediate Transmission Reception Memory Reception Printer Printing Received Data Data Reception Print Sort Print Stapling *1 *1 *5 Printing DeskTopBinder Printing from Document Server Printing from Document Server Sending a Facsimile from Document Server Professional/Lite Document Server Scanning a Document to Store in Document
2 Printing DeskTopBinder Printing from Document Server Printing from Document Server Sending a Facsimile from Document Server Professional/Lite Document Server Scanning a Document to Store in Document Server Operations for Document Server Scanning Scanner Operations for Scanning Stapling Data Reception Printing Printing Received Data Print Reception Memory Reception Immediate Transmission Memory Transmission Scanning an Original for Memory Transmission Transmission Copying Operations for
Combined Function Operations Limitation ❒ Stapling cannot be used at the same time for multiple functions. Note ❒ A machine with the 500–sheet finisher installed cannot accept other jobs while printing with the stapling operation. ❒ A machine with the 1000–sheet finisher installed, that is printing with the stapling operation on paper larger than A4 size, starts the subsequent job (for which Shift Sort Tray is specified as the output tray) only after the current print job finishes.
3. Document Server Relationship between Document Server and Other Functions The following table describes the relationship between the Document Server and other functions.
Document Server Document Server Display ❖ Document Server Main Display 3 AHT028S 1. Operating status and messages. 2. The title of the currently selected 4. The operation keys. 5. The functions under which the screen. documents were stored. 3. The numbers of originals, copies, 6. A lock icon appears next to each and printed pages. password-protected file. The icons below show the functions active when the documents were stored in the Document Server.
Using the Document Server Using the Document Server Storing Data ❖ File name Stored documents are automatically named "COPY0001", "COPY0002". You can change assigned file names. ❖ User name You can register a user name to identify the user or user group that stored the documents. To assign it, you can register the user name using the name assigned to the user code, or by entering the name directly. Reference For details about user name, see p.72 “Registering Names”.
Document Server ❒ When the machine is printing a document stored using the copier function, wait until printing has finished before you store a document in the Document Server. A Press the {Document Server} key. D Place originals either on the exposure glass or in the ADF. Reference For information about types of originals and how to place them, see Copy Reference. E Make any required settings. 3 Reference For details, see Copy Reference. ZFFH240E B Press [Scan Original].
Using the Document Server To register or change a user name A Press [Scan Original]. The Scan Original display appears. B Press [User Name]. When using an unregistered user name in the Address Book A To enter an unregistered user name, press [Non-programmed Name]. B Enter a new user name, and then press [OK]. Reference p.149 “Entering Text” If user names are already registered, the Change User Name display appears. To use an unregistered user name, press [Non-programmed Name].
Document Server D Enter a new file name, and then press [OK]. Note ❒ Up to 20 characters can be entered as a file name. Note that only 16 characters of each file name appear in the document list. Reference p.149 “Entering Text” 3 Changing a Stored Document's File Name, User Name, or Password A Press the {Document Server} key. B Select the document with the user name, file name, or password you want to change. To set or change a password A Press [Scan Original]. The Scan Original display appears.
Using the Document Server Searching for Stored Documents You can use either [Search by File Name] or [Search by User Name] to search for documents stored in the Document Server. You can also list stored documents in a preferred order. Note ❒ If you install DeskTopBinder Professional or DeskTopBinder Lite on your computer, you can search for and rearrange documents using your computer. Reference Manuals for DeskTopBinder Professional/Lite or Help To search by file name A Press the {Document Server} key.
Document Server Checking the Details of Stored Documents A Select a document you want to print. A Select a document to display its detailed information. 3 Note ❒ If a password is already set for the document, enter that password, and then press [OK]. B Press [Detail]. Detailed information about the document appears. Note ❒ If you selected several documents, use [U] and [T] to view the details of each. ❒ Press [OK]. The Select Files to Print display reappears.
Using the Document Server ❒ If you press the {Clear Modes} key, selection of all documents will be canceled. ❒ If you press [Printg Odr], the documents will be displayed in the order of printing. ❒ C If you need to change print set- tings, press [Print Settings]. The Print Settings display appears. User names, file names, and print order of documents appear. ❒ ❒ Note ❒ Print settings made for printing in copier or printer function remain after printing and applied to the next job.
Document Server To stop printing A Press the {Clear/Stop} key. B Press [Stop]. Changing the number of copies during printing Limitation ❒ The number of copies can only be changed when the Sort function is selected in the print settings. 3 A Press the {Clear/Stop} key. B Press [Change Quantity]. C Enter a new number of copies using the number key. D Press the {#} key. E Press [Continue]. Printing restarts.
Using the Document Server ❒ You can search for the document by using [Search by User Name] or [Search by File Name] at the left top of the display. See p.41 “Searching for Stored Documents”. ❒ You can sort document names in the list by user name, file name, or date. To sort documents, press [User Name], [File Name], or [Date]. ❒ To cancel a document selection, press it again. B Press [Print 1st Page]. C Press the {Start} key.
Document Server Viewing Stored Documents Using a Web Image Monitor Reference The Web Image Monitor's Help A Start a Web Image Monitor. B Enter “http:// (IP address of this machine) /” in the [Address] box. The top page appears on the Web Image Monitor. 3 C Click [Document Server]. The [Document Server File List] appears. Note ❒ To switch the display format, click [Details], [Thumbnails] or [Icons] from the [Display method] list. D Click the properties button of the document you want to check.
Settings for the Document Server Settings for the Document Server ❖ Copier/Document Server Features (See "General Features P4/4", Copy Reference.) Items General Features Default Document Server Storage Key:F1 2 Sided Original Top to Top Document Server Storage Key:F2 1 Sided→1 Sided Combine Document Server Storage Key:F3 1 Sided→1 Sided Combine: 4 originals 3 Document Server Storage Key:F4 1 Sided→1 Sided Combine: 8 originals Document Server Storage Key:F5 Create Margin ❖ System Settings (See p.
Document Server 3 48
4. User Tools (System Settings) User Tools Menu (System Settings) Reference For details about Interface Settings and File Transfer, see “User Tools Menu (System Settings)”, Network Guide. For details about parallel interface, see “System Settings (Parallel Connection)”, Printer Reference. ❖ General Features (See p.53 “General Features”.
User Tools (System Settings) ❖ Tray Paper Settings (See p.56 “Tray Paper Settings”.
User Tools Menu (System Settings) ❖ File Transfer • For details about network settings, see “User Tools Menu (System Settings)”, Network Guide. ❖ Administrator Tools (See p.62 “Administrator Tools”.
User Tools (System Settings) Accessing User Tools (System Settings) This section is for key operators in charge of this machine. User Tools allow you to change or set defaults. Note ❒ Operations for System Settings differ from normal operations. Always quit User Tools when you have finished. See p.52 “Exiting User Tools”. 4 ❒ Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or the {Energy Saver} or {Clear Modes} key is pressed.
Settings You Can Change with User Tools Settings You Can Change with User Tools Reference To access User Tools, see p.52 “Accessing User Tools (System Settings)”. General Features ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒ Default: On 4 ❖ Warm Up Notice (copier/Document Server) You can have the beeper sound when the machine becomes ready to copy after leaving Energy Saver mode, or when the power is turned on.
User Tools (System Settings) ❒ When the Internal Tray 2 (1 bin tray), Shift Sort Tray, 500–sheet finisher, or 1000–sheet finisher is installed on the machine, you can specify an output tray for each documents are delivered. For details about how to specify an output tray for each function, see the following sections: • p.54 “Output: Copier (copier)” • p.55 “Output: Document Server (Document Server)” • p.55 “Output: Facsimile (facsimile)” • p.
Settings You Can Change with User Tools Note ❒ Default: Internal Tray 1 ❖ Output: Document Server (Document Server) You can specify a tray to which documents are delivered. Note ❒ Default: Internal Tray 1 ❒ For details about output trays, see p.54 “Output: Copier (copier)”. ❖ Output: Facsimile (facsimile) You can specify a tray to which documents are delivered. Note ❒ Default: Internal Tray 2 4 ❒ For details about output trays, see p.54 “Output: Copier (copier)”.
User Tools (System Settings) ❖ When 500–sheet finisher is the finisher shift tray: • When the output tray specified for the interrupting job is the finisher tray, the interrupting job will be delivered to internal tray 1. • When the output tray specified for the interrupting job is not the finisher tray, the interrupting job will be delivered to the specified output tray.
Settings You Can Change with User Tools ❖ The paper sizes you can set for tray 2 are as follows: • A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5L, B6 JISL, A6L, PostcardL, 8KL, 16KK, 16KL • 11"×17"L, 81/2"×14"L, 81/2"×11"K, 81/2"×11"L, 51/2"×81/2"L, 71/4"×101/2"L, 71/4"×101/2"K, 8"×13"L, 81/2"×13"L, 81/4"×13"L, 11"×14"L, 11"×15"L, 10"×14"L, 10"×15"L, 81/4"×14"L, 8"×101/2"L, 8"×101/2"K, 8"×10"L, 8"×10"K, C5L, C6L, DL EnvL, 41/8"×91/2"L, 37/8"×71/2"L, custom size (100-297 mm (3.97"-11.
User Tools (System Settings) ❖ Paper Type: Tray 1–4 Sets the display so you can see what type of paper is loaded in each paper tray. The print function uses this information to automatically select the paper tray.
Settings You Can Change with User Tools ❖ Slip Sheet Tray Allows you to specify and display the paper tray that is inserting slip sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying. Note ❒ Default: • Tray to Program: Off ❒ When [At Mode Selected] is selected, slip sheet tray settings only appear when the cover function or slip sheet function is selected.
User Tools (System Settings) ❒ The machine may not shift to "Sleep Mode” at the set time, if the main power switch has just been turned on and functions other than copier function are still in the process of starting up. ❖ Panel Off Timer Set the amount of time the machine waits before switching the panel off after copying has finished or performing the last operation. Note ❒ Default: 1 minute ❒ Enter a time interval between 10 seconds and 240 minutes, using the number keys.
Settings You Can Change with User Tools ❖ Scanner Auto Reset Timer (scanner) Specifies the time to elapse before the scanner function resets. Note ❒ If [Off] is selected, the machine does not automatically switch to the user code entry screen. ❒ Default: On, 60 seconds ❒ The time can be set from 10 to 999 seconds, using the number keys. ❖ Set Date Set the date for the copier's internal clock using the number keys. Note ❒ To change between year, month, and day, press [←] and [→].
User Tools (System Settings) Administrator Tools Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Administrator Tools settings. See Security Reference. ❖ User Authentication Management • User Code Authentication Using User Code Authentication, you can limit the available functions and supervise their use. When using User Code Authentication, register the user code. See p.
Settings You Can Change with User Tools ❖ Key Counter Management You can specify that functions that you want to manage with the key counter. ❖ Extended Security You can specify whether or not to use the extended security functions. For details about the extended security functions, see Security Reference. ❖ Display / Print Counter Allows you to view and print the various counters. • Display/Print Counter Displays counters for each functions (Total, Copier, Facsimile, Printer, A3/DLT, Duplex, Staple).
User Tools (System Settings) Note ❒ To print a list for each user, see p.76 “Printing the Counter for Each User Code”. ❖ Address Book Management You can add, change or delete information registered in the Address Book. For details, see p.69 “Address Book”. • [Program / Change] You can register and change names as well as user codes. • Names You can register a name, key display, registration number, and title selection. • Auth.
Settings You Can Change with User Tools ❖ Address Book: Program / Change / Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. For details, see p.102 “Registering Names to a Group”. • [Program / Change] You can register new groups, or changes a group name, key display, title selection or registration number. • [Delete] You can delete a group. Note ❒ You can register up to 100 groups.
User Tools (System Settings) Note ❒ You can also select a name using the number keys. F Press the name key in the place that you want to move to. The name selected in step E moves to the place selected in step F, and the keys for other names will be shifted accordingly. 4 Note ❒ You can also select a name using the number keys. ❖ Print Address Book: Destination List You can print the destination list registered in the Address Book. • Print in Title 1 Order Prints the Address Book in Title 1 order.
Settings You Can Change with User Tools E Press the title key you want to change. F Enter the new name, and then press [OK]. Press [OK]. G ❖ Address Book: Select Title You can specify the title to select a name. Note ❒ Default: Title 1 4 ❖ Auto Delete File in Document Server You can specify whether documents stored in the Document Server will or will not be deleted after a specified period of time.
User Tools (System Settings) ❖ Use LDAP Server You can specify whether or not to use the LDAP server for searching. Note ❒ Default: Off ❒ When Use LDAP Server is set to Off, [Search LDAP] will not appear on the searching display. ❖ AOF (Always ON) Specify whether or not to use Auto Off. Note ❒ Default: On ❖ Firmware Version You can check the version of the softwares installed in this machine. 4 ❖ Network Security Level For details about this function, consult your administrator.
5. Registering Addresses and Users for Facsimile/Scanner Functions Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily. Important ❒ Address Book data is stored on the hard disk. It can be lost if there is some kind of hard disk failure. The manufacturer shall not be responsible for any damages resulting data loss. Note ❒ You can also use a Web Image Monitor to register names in the Address Book.
Registering Addresses and Users for Facsimile/Scanner Functions • IP-Fax Destination ❖ Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. ❖ E-mail You can register e-mail destinations in the Address Book. ❖ Add to Group You can put registered e-mail and folder destinations into a group for easier management. ❖ Folder You can register the protocol, path name and server name.
Address Book Registered IP-Fax numbers can be used and printed as sender’s IP-Fax numbers. See p.79 “Fax Destination”. Sending e-mail by Quick Dial By registering e-mail addresses in the Address Book, you can specify e-mail destinations simply by selecting them from the fax initial display when sending a document by internet fax. You can also specify an e-mail address by selecting the destination shown on the initial scanner display when sending a document using the scanner function.
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names The user name is useful for selecting a destination when sending faxes or email. You can also use it as a folder destination. Registering a Name A Press the {User Tools/Counter} key. 5 ZFFH220E B Press [System Settings]. Note ❒ The name can be used for documents in the Document Server. For details about the Document Server, see p.37 “Using the Document Server”.
Registering Names I To continue registering the name, press [Continue to Program], and then repeat the procedure from step F. J Press [OK]. K Press [Exit]. L Press the {User Tools/Counter} key. Changing a Registered Name A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Administrator Tools], and then press [TNext]. D Press [Address Book Management]. E Select the registered name you To change a registration number A Press [Change] to the right of “Registration No.
Registering Addresses and Users for Facsimile/Scanner Functions Authentication Information Register user codes to limit users to the following functions and check their use of each function: • Copier • Document Server • Facsimile • Scanner • Printer Note ❒ The number of copies made of documents stored in the Document Server using the facsimile function is counted for each user code. This allows you to check each user's usage.
Authentication Information G Enter the user code using the number keys, and then press [#]. D Press [Address Book Management]. E Select the user whose user code you want to change. Press the name key, or enter the r e g i s t e re d n u m b e r u s i n g t h e number keys Note ❒ If you make a mistake, press [Clear] or the {Clear/Stop} key, and then enter the code again. H Press [TNext] twice. I Select the functions to be used with the user code from Available Functions.
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a User Code Note ❒ After clearing the user code, the counter is automatically cleared. ❒ To delete a name from the Address Book entirely, see p.73 “Deleting a Registered Name”. A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Administrator Tools], and then press [TNext]. D Press [Address Book Management]. E Select the name whose code is to 5 be deleted.
Authentication Information F Press [Print Counter List] under Per User. F Select the function usage you want to print from [Print Counter], [Transmission Counter], and [Scanner Counter]. G Press [Print]. Clearing the Number of Prints Note ❒ Enter the user code, and then press [#] if the user code is registered. G Select the function usage you want to print from [Print Counter], [Transmission Counter], and [Scanner Counter]. H Press [Print]. A Press the {User Tools/Counter} key.
Registering Addresses and Users for Facsimile/Scanner Functions To clear the number of prints for all user codes A Press [Clear] under All Users. B Select the function usage you want to clear from [Print Counter], [Transmission Counter], and [Scanner Counter]. C Press [OK]. F Press [Exit]. G Press the {User Tools/Counter} key.
Fax Destination Fax Destination Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the facsimile function. For details about the number of fax destinations that can be registered, see Facsimile Reference . • It is easy to select the fax destination if you register “Name” and “Key Display” for the fax destination. • You can register fax destinations by selecting them from redial function.
Registering Addresses and Users for Facsimile/Scanner Functions Limitation ❒ To use this function, set Label Insertion to [On] when programming fax destinations and also select [Programmed Name] when sending fax documents. Note ❒ Fax header and label insertion are also printed when sending by e-mail using the fax function. ❒ You can program a standard message other than those registered in the machine. See “Programming, Changing, and Deleting Standard Messages”, Facsimile Reference .
Fax Destination E Select the name whose fax desti- nation you want to register. Press the name key, or enter the r eg i s t e r e d n u m b er u s i n g t h e number keys. Note ❒ If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. ❒ To register the name, key display, and title, see p.72 “Registering Names”. F Press [Fax Dest.]. G Enter the fax number using the number keys, and then press [OK] under Facsimile No..
Registering Addresses and Users for Facsimile/Scanner Functions A Press [Change] under Fax Header. B Select [1st Name] or [2nd Name], and then press [OK]. To set label insertion When Label Insertion is set to ON, the receiver's name and standard messages are printed on the fax message when it is received at the other end. A Press [Change] under Label Insertion. B Select [On]. C Press [Change] under Line 2. D Select a standard message to print on the second line.
Fax Destination To change the line To change the fax header A Press [Select Line]. A Press [Change] under Fax Header. B Select the new fax header, and then press [OK]. To change the label insertion B Select the line. C Press [OK]. To change the SUB Code A Press [Adv. Features]. B Press [SUB Code]. C Press [Change] under TX SUB Code. D Enter the new SUB Code, and then press [OK]. E To change the password, press [Change] under Password (SID). F Enter the new password, and then press [OK]. G Press [OK].
Registering Addresses and Users for Facsimile/Scanner Functions A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Administrator Tools], and then press [TNext]. D Press [Address Book Management]. E Select the name whose fax desti- nation you want to delete. Press the name key, or enter the r eg i s t e r e d n u m b er u s i n g t h e number keys. Registering an IP-Fax Destination Reference For details about sending an IPFax, see Facsimile Reference .
Fax Destination H Press [Change]. To select the protocol A Select [H.323] or [SIP]. J Press [OK]. I Enther the IP-Fax destination and then press [OK]. To program the SUB Code A Press [Adv. Features], and then select [SUB Code]. B Press [Change] under TX SUB Code. C Enter a SUB Code using the number keys, and then press [OK]. D To enter a password, press [Change] under Password (SID). E Enter a password using the number keys, and then press [OK]. F Press [OK]. To program the SEP Code A Press [Adv.
Registering Addresses and Users for Facsimile/Scanner Functions To change the SUB Code A Press [Adv. Features]. B Press [SUB Code]. C Press [Change] under TX SUB Code. D Enter the new SUB Code, and then press [OK]. E To change the password, press [Change] under Password (SID). F Enter the new password, and then press [OK]. G Press [OK]. 5 To change the SEP Code A Press [Adv. Features]. B Press [SEP Code]. C Press [Change] under RX SEP Code. D Enter the new SEP Code, and then press [OK].
Fax Destination J Press [OK]. K Press [Exit]. L Press the {User Tools/Counter} key.
Registering Addresses and Users for Facsimile/Scanner Functions E-mail Destination Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by email. • It is easy to select the e-mail destination if you register “Name” and “Key Display” as the e-mail destination. • You can register e-mail destinations as a group. • You can use the e-mail address as the sender's address when sending scan files in scanner mode.
E-mail Destination G Press [Change] under E-mail Address. H Enter the e-mail address, and then press [OK]. Note ❒ You can enter up to 128 characters for the e-mail address. Entering the e-mail address A Enter the e-mail address. K Press the {User Tools/Counter} key. Note ❒ When a group is registered, you can add the e-mail destinations to the group. See p.102 “Registering Names to a Group”. Changing a Registered E-mail Destination A Press the {User Tools/Counter} key. B Press [System Settings].
Registering Addresses and Users for Facsimile/Scanner Functions H Enter the e-mail address, and then press [OK]. Reference p.149 “Entering Text” I Press [OK]. J If you want to use internet fax, specify whether or not to use " Send via SMTP Server". K Press [Exit]. L Press the {User Tools/Counter} key. Deleting a Registered E-mail Destination 5 To delete a name entirely, see p.73 “Deleting a Registered Name”. A Press the {User Tools/Counter} key. B Press [System Settings].
Registering Folders Registering Folders By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: • SMB For sending files to shared Windows folders • FTP Use when sending files to an FTP server. • NCP Use when sending files to an NetWare server. Note ❒ For details about protocols, server names, and folder levels, consult your network administrator. ❒ You can prevent unauthorized users from accessing folders from the machine. See p.
Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. ❒ To register the name, key display, and title, see p.72 “Registering Names”. F Press [Auth. Info], and then press [TNext]. G Press K Enter the password, and then press [OK]. Note ❒ You can enter up to 64 characters for the password. L Enter the password again to confirm, and then press [OK].
Registering Folders Note ❒ If the format of the entered path is not correct, a message appears. Press [Exit], and then enter the path again. Using Browse Network to locate the folder A Press [Browse Network]. The client computers sharing the same network as the machine appear. Note ❒ If you have already specified your user name and password in steps F to L , the Browse Network display only lists client computers you are authorized to access. B Select a client computer. D Enter the user name.
Registering Addresses and Users for Facsimile/Scanner Functions E Select the name whose folder you want to change. Press the user name key, or enter the registered number using the number keys Note ❒ If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. ❒ To change the name, key display, and title, see p.73 “Changing a Registered Name”. F Press [Folder]. G Select the items you want to change.
Registering Folders Note ❒ If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. ❒ To delete the name, key display, and title, see p.73 “Deleting a Registered Name”. F Press [Folder]. G Press the protocol B Press [System Settings]. C Press [Administrator Tools], and then press [TNext]. which is not currently selected. A confirmation message appears. H Press [Yes]. I Press [OK]. J Press [Exit].
Registering Addresses and Users for Facsimile/Scanner Functions H Press [Change] under Login User Name. I Enter the login user name, and then press [OK]. Note ❒ You can enter up to 64 characters for the user name. Reference p.149 “Entering Text” J Press [Change] under Login Password. K Enter the password, and then press [OK]. 5 Note ❒ You can enter up to 64 characters for the password. L Enter the password again to confirm, and then press [OK]. M Press [Folder]. N Press [FTP]. R Enter the path.
Registering Folders D Press [Address Book Management]. E Select the name whose folder you want to change. Press the name key, or enter the r eg i s t e r e d n u m b er u s i n g t h e number keys Note ❒ If you press , you can search for a user by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. ❒ To change the name, key display, and title, see p.73 “Changing a Registered Name”. F Press [Folder]. G Select the items you want to change.
Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. ❒ To delete the name, key display, and title, see p.73 “Deleting a Registered Name”. F Press [Folder]. G Press the protocol which is not currently selected. A confirmation message appears. 5 B Press [System Settings]. C Press [Administrator Tools], and then press [TNext].
Registering Folders Note ❒ If you have set "Connection Type" to [NDS], enter the user name followed by the name of the context where the user object is located. If the user name is “user” and the context name is “context”, enter “user.context” Reference p.149 “Entering Text” Note ❒ To specify a folder, you can either enter the path manually or locate the folder by browsing the network. Reference p.99 “To locate the folder manually” p.
Registering Addresses and Users for Facsimile/Scanner Functions Using Browse Network to locate the folder A Press [Browse Network]. If you have set "Connection Type" to [NDS], a list of items in the NDS tree appears. If you have set "Connection Type" to [Bindery], a list of items on the NetWare server appears. Note ❒ Only the folders you are allowed to access appear in [Browse Network].
Registering Folders Changing items under NCP A Select "Connection Type". B Press [Change] under Path. C Enter the new path where the folder is located, and then press [OK]. Note ❒ You can also use Browse Network to specify a new folder. For details, see p.100 “Using Browse Network to locate the folder”. F Press [Folder]. G Press the protocol which is not currently selected. A confirmation message appears. H Press [Yes]. I Press [OK]. J Press [Exit]. K Press the {User Tools / Counter} key.
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names to a Group You can register names to a group to enable easy management of e-mail addresses and folders for each group. To add names to a group, the groups must be registered beforehand. E Press [New Program]. F Press [Change] under Group Name. Note ❒ You can register up to 100 groups. ❒ When using Scan to Folder function, you cannot send scan files to a group with over 50 folders registered.
Registering Names to a Group Registering Names to a Group The group key that you have selected becomes highlighted, and the name is added to it. You can put names that have been registered in the Address Book into a group. When registering new names, you can also register groups at the same time. A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Administrator Tools], and then press [TNext]. D Press [Address Book Management]. E Select the name to register in a group.
Registering Addresses and Users for Facsimile/Scanner Functions H Press [Exit]. I Press the {User Tools/Counter} key. J Press the {User Tools/Counter} key. Removing a Name from a Group A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Administrator Tools], and then A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Administrator Tools], and then press [TNext]. D Press [Address Book Management]. E Select the name to remove from a 5 group.
Registering Names to a Group G Press [OK]. H Press [Exit]. I Press the {User Tools/Counter} key. F Press [Add to Group]. G Select the group which you want to add to. Deleting a Group A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Administrator Tools], and then The group key that you have selected becomes highlighted, and the group is added to it. press [TNext]. D Press [Address Book: Program / Change / Delete Group]. E Press [Delete].
Registering Addresses and Users for Facsimile/Scanner Functions G Select the group that you want to delete from. H Press [OK]. The group key is deselected and the group is deleted from it.
Registering a Protection Code Registering a Protection Code You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: • Folders You can prevent unauthorized access to folders. • Sender's names You can prevent misuse of sender's names. E Select the name whose protection Note ❒ To protect the mail sender's name, the user code must be registered in advance. For details, see p.74 “Authentication Information”.
Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ Both [Folder Destination] and [Sender] can be selected at the same time. I Press G Press [Folder Destination] under Protection Object. [Change] under Protection Code. J Enter a protection code using the number keys, and then press [#]. Note ❒ By default, no protection code is specified. ❒ You can specify a protection code of up to eight digits. You can also specify “Protection” without specifying a protection code.
Registering the Transfer Request Registering the Transfer Request This section describes how to register the Transfer Station and Receiving Station used in the fax function's Transfer Request. Note ❒ Before you can use Transfer Request, you must program the Polling ID and set the Transfer Report. See “Programming a Polling ID”and “Transfer Report”, Facsimile Reference .
Registering Addresses and Users for Facsimile/Scanner Functions F Set the Transfer Request's information. To register the Transfer Request name and key display A Press [Change] under Transfer Request Name or Key Display. The name entry display appears. B Enter the Transfer Request name or key display, and then press [OK]. Reference p.149 “Entering Text” 5 To select the title A To associate a Transfer Request name with a title, press the title key under Select Title.
Registering the Transfer Request Group Dial A Press [qppGroup Dial]. B Enter the Group number using the number keys. For example, to select the destinations stored in Group 04 of the Transfer Station, enter {0}{4}. C To specify an additional Receiving Station, press [Add]. ❒ To change the name, key display, and title, see p.73 “Changing a Registered Name”. Note ❒ If you press , you can search for a user by Transfer Request name, fax number, or e-mail address. F Enter the items.
Registering Addresses and Users for Facsimile/Scanner Functions To change the E-mail Transfer Station A Press [E-mail]. B Change the Transfer Station's information. See steps G and H on p.89 “Changing a Registered E-mail Destination”. To change the Receiving Station A Press [Receiving Statn.]. B Select the Receiving Station you want to change. C Press [Clear] to clear the number, and then enter the new number using the number keys. 5 G Press [OK]. H Press [Exit]. I Press the {User Tools/Counter} key.
Registering Authentication Registering Authentication E Press the name you want to regis- SMTP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server. Reference To use an SMTP server, you need to program it beforehand. For details, see “SMTP Server Settings”, Network Guide.
Registering Addresses and Users for Facsimile/Scanner Functions L Enter the password again to confirm, and then press [OK]. B Press [System Settings]. M Press [OK]. Note ❒ To change the SMTP Authentication settings, repeat steps H to M. LDAP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an LDAP server. 5 Reference To use an LDAP server, you need to program it beforehand.
Registering Authentication K Enter the password, and then press [OK]. Note ❒ You can enter up to 64 characters for the password. L Enter the password again to confirm, and then press [OK]. M Press [OK]. Note ❒ To change the LDAP Authentication settings, repeat steps H to M.
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6. Troubleshooting If Your Machine Does Not Operate As You Want The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed. Note ❒ If you cannot make copies as you want because of the paper type, paper size or paper capacity problems, use recommended paper. See p.162 “Copy Paper”. General Problem Causes “Please wait.” appears This message appears Wait for the machine to get ready.
Troubleshooting Problem Causes Solutions Memory is full. There are too many scanned pages or stored files: hard disk capacity is exceeded. Press [Delete File] to delete unnecessary documents. The function status indicator is red. The function associated with the red indicator was interrupted. Press the function key corresponding to the indicator. Follow the instructions that appear on the control panel. You forgot your user code. — Contact your service representative.
If Your Machine Does Not Operate As You Want Problem Causes Solutions The main power indicator continues blinking and does not turn off when pressed. This occurs in the fol- Close the exposure glass cover or ADF, and check if the machine communicating with a lowing cases: computer. • The exposure glass cover or the ADF is open. • The machine is communicating with external equipment. • The hard disk is active. Original images are printed on the reverse side of the paper.
Troubleshooting Document Server Problem Solutions "Scanned pages exceeded The number of scanned pages exceeds the capacity per file of the Document Server. max. number. Do you want to store the scanned pag- To store scanned pages as a file, press [Store File]. Scanned data is stored as a file in the Document Server. es as a file?" appears. If you do not want to store scanned pages, press [No]. Scanned data is deleted. You forgot your password. Contact the administrator.
B Loading Paper B Loading Paper Reference For paper types and sizes, see p.162 “Copy Paper”. Loading Paper into Paper Trays Setting special paper in the paper tray 2 A Load the special paper below the limit mark of the tray. Note ❒ You can change the paper size, see p.132 “Changing the Paper Size”. A Pull out the paper tray until it stops. B Square the paper and load it in the tray with the copying face up. ZEWY110E Note ❒ Fan the paper before loading.
Troubleshooting Note ❒ Fan the paper before loading. Loading Paper into Large Capacity Tray (optional) Note ❒ Load copy paper of the same size and orientation in both left and right side trays. A Pull out the LCT. ZEWY010E 6 B Square the paper, and then load it in the tray with the copying face up. ZEWY020E Important ❒ Align the right edge of the right copy paper stack with the right edge of the tray. ❒ Align the left edge of the left copy paper stack with the left edge of the tray.
B Loading Paper Orientation-Fixed Paper or Two-Sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed. Select [Yes] in Letterhead Setting under Copier/Document Server Features, and then place the original and paper as shown below (see Copy Reference). When printing with the printer function, placing orientation is the same.
Troubleshooting D Adding Toner When D appears, it is time to add toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. R CAUTION: • If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.
Removing Toner Removing Toner • 1: Open the front cover of the machine. • 2: Raise the toner holder lever. • 3: Push the green lever, and then gently pull out the holder. 6 • 4: Push the toner bottle back to raise its top, and then gently pull out the bottle.
Troubleshooting Inserting Toner • 1: Hold the new bottle horizontally and shake it from side to side five or six times. Note ❒ Do not remove the black cap before shaking. • 2: Remove the black cap. Note ❒ Do not remove the inner cap. • 3: Put the toner bottle on the holder, and then pull its top forward. 6 • 4: Push in the green lever until it clicks. Note OW SL ❒ Before lowering the toner holder lever, be sure to push the toner holder fully in.
x Clearing Misfeeds x Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper. Important ❒ When clearing misfeeds, do not turn off the operation switch. If you do, your copy settings will be lost. ❒ To prevent misfeeds, do not leave any torn scraps of paper inside the machine. ❒ If paper misfeeds occur frequently, contact your service representative. Note ❒ More than one misfed area may be indicated.
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x Clearing Misfeeds 6 ZLFX260E 129
Troubleshooting 6 130
x Clearing Misfeeds 6 ZLFX270E 131
Troubleshooting Changing the Paper Size Preparation Be sure to select the paper size with User Tools and the paper size selector. If you do not, misfeeds might occur. See p.56 “Tray Paper Size: Tray 1–4”. D Release the side lever. Important ❒ If you want to change the paper size set in the LCT, contact your service representative. Reference For details about paper sizes and types, see p.162 “Copy Paper”. ZEWY160E E While pressing the release lever, adjust the side guides.
Changing the Paper Size Note ❒ Fan the paper before loading. ❒ Straighten curled or warped paper before loading. I While pressing the release lever, adjust the back guide to the new paper size. G While pressing the release lever, adjust the side guides to the new paper size. ZEWY210E J Adjust the paper size selector to the new paper size. ZEWY190E Important ❒ When loading small quantities of paper, be careful not to squeeze the side guide in too tightly, as the paper will not feed properly.
Troubleshooting Reference p.56 “Tray Paper Size: Tray 1–4” K Gently push the paper tray in until it stops. L Check the paper size shown on the display panel.
d Adding Staples d Adding Staples Important ❒ Stapling failures or jams may occur if you use a staple cartridge other than that recommended. Reference For details about the type of finisher, see p.19 “External Options”. 500-Sheet Finisher • 1: Open the side cover. ZEWJ000E • 2: Remove the cartridge. 6 ZEWJ010E • 3: Take out the empty refill in the direction of the arrow. ZEWJ020E • 4: Push in the new refill until it clicks. ZEWJ030E • 5: Pull out the ribbon.
Troubleshooting • 6: Reinstall the cartridge. • 7: Close the side cover. ZEWJ050E 1000-Sheet Finisher • 1: Open the front cover of the finisher, and then pull out the staple unit. ZGJS801E 6 • 2: Hold the green lever, and then gently pull out the cartridge. ZGJS802E • 3: Hold both sides of the cartridge. • 4: Pull up the upper unit of the cartridge. ZGJS803E • 5: Take out the empty refill in the arrow direction.
d Adding Staples • 7: Gently push down the upper unit into the cartridge. ZGJS806E • 8: Pull out the ribbon. ZGJS807E • 9: Hold the green lever while pushing in the cartridge until it clicks. • 10: Push back the staple unit, and then close the front cover of the finisher.
Troubleshooting Removing Jammed Staples Note ❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over in the tray. If there is no improvement, change to a stiffer copy paper. ❒ When the 500-sheet finisher is installed, after removing jammed staples, staples will not be ejected the first few times you try to use the stapler. Reference For types of finisher, see p.19 “External Options”. 500-Sheet Finisher • 1: Open the side cover. 6 ZEWJ000E • 2: Remove the cartridge.
Removing Jammed Staples 1000-Sheet Finisher • 1: Open the front cover of the finisher, and then pull out the staple unit. ZGJS801E • 2: Hold the green lever while gently pulling out the cartridge. ZGJS802E 6 • 3: Open the cartridge's face plate. ZGJS813E • 4: Remove any jammed staples. ZGJS814E • 5: Pull down the cartridge's face plate until it clicks. ZGJS815E • 6: Hold the green lever while pushing in the cartridge until it clicks.
Troubleshooting Replacing the Stamp Cartridge When the stamp begins to fade, replace the cartridge. Note ❒ This stamp cartridge is used for facsimile and scanner functions. C Pull out the old stamp cartridge. Tap the cartridge lock lever several times. The cartridge will eject. Then remove the cartridge, while pushing the lock lever. ❒ Use the cartridge specified for this machine. ❒ Do not attempt to put ink into the cartridge. Doing so will result in leakage.
7. Remarks Dos and Don'ts R WARNING: • Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur. R CAUTION: • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. Important ❒ Do not turn the power off while the On indicator is lit or blinking. Doing so may damage the hard disk.
Remarks Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. Important ❒ Fault may occur if you use toner other than the recommended type. Reference To add toner, see p.124 “D Adding Toner”.
Where to Put Your Machine Where to Put Your Machine Machine Environment Choose your machine's location carefully. Environmental conditions greatly affect its performance. Optimum environmental conditions R CAUTION: • Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.
Remarks ❒ Do not carry the machine, by holding the scanner assembly. Keep the machine level and carry it carefully, taking care not to jolt or tip it. Rough handling may cause a malfunction or damage the hard disk or memory, resulting in loss of stored files. ❒ Do not take off the holding stand. ❒ Protect the machine from strong shocks. Impact can damage the hard disk and cause stored files to be lost. As a precautionary measure, files should be copied to another computer.
Maintaining Your Machine Maintaining Your Machine If the exposure glass, exposure glass cover, or ADF belt is dirty, copy clarity may be reduced. Clean these parts if they are dirty. Cleaning the Exposure Glass Cover ❖ Cleaning the machine Wipe the machine with a soft, damp cloth, and then wipe it with a dry cloth to remove the water. Important ❒ Do not use chemical cleaners or organic solvents, such as thinner or benzene.
Remarks Other Functions Printing inquiry information Inquiry The inquiry function lets you check the telephone numbers to contact for repairs or ordering toner. Be sure to contact your service engineer to verify the following: ❖ Consumables • Telephone No. to order • Toner • Staple • TX Stamp Name B Press the {Start} key. Inquiry information is printed. C Press [Exit]. D Press [Exit]. ❖ Machine Maintenance/Repair • Telephone No. • Serial No.
Counter Counter Displaying the Total Counter You can display the total counter value used for all functions. A Press the {User Tools/Counter} key. ZFFH220E B Press [Counter]. 7 C To print a counter list, press [Print Counter List]. D Press the {Start} key. A counter list prints out.
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8. Entering Text Entering Text This section describes how to enter characters. When you enter a character, it appears at the position of the cursor. If there is a character already at the cursor position, the entered character appears before that. Available Characters • Alphabetic characters ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz • Symbols • Numerals 0123456789 Keys AHR039S Note ❒ When entering uppercase or lowercase letters continuously, use [Shift Lock] to lock the case.
Entering Text How to Enter Text Entering letters A Press [Shift] to switch between uppercase and lowercase. B Press the letters you want to enter. Deleting characters A Press [Backspace] or [Delete All] to delete characters.
9.
Specifications ❖ Copy paper size: • Tray 1: A3L – A5L, 11" × 17"L – 51/2" × 81/2"L • Tray 2: A3L – A6L, 11" × 17"L – 51/2" × 81/2"L • Bypass: A3L – A6L, 11" × 17"L – 51/2" × 81/2"L • Tray 2 (custom size): Vertical: 100 – 297 mm, 4.0" – 11.7" Horizontal: 148 – 432 mm, 5.9" – 17.0" • Bypass (custom size): Vertical: 90 – 297 mm, 3.6" – 11.7" Horizontal: 148 – 600 mm, 5.9" – 23.
Main Unit ❖ Reproduction ratio: Preset reproduction ratios: Metric version Inch version 400% 400% 200% 200% 141% 155% 122% 129% 115% 121% Full size 100% 100% Reduction 93% 93% 82% 85% 75% 78% 71% 73% 65% 65% 50% 50% 25% 25% Enlargement Zoom: From 25 to 400% in 1% steps (from 25 to 200% in 1% step, when setting originals in the ADF). ❖ Maximum continuous copy run: 999 sheets ❖ Paper capacity: • Tray 1, 2: 500 sheets (80 g/m2, 20 lb.) • Bypass tray: 100 sheets (80 g/m2, 20 lb.
Specifications • Complete system *1 Type 1 Type 2 Warm-up 1.32 kW 1.32 kW Stand-by about 150 W *2 about 160 W *2 During printing about 720 W *2 about 820 W *2 Maximum 1.15 kW 1.15 kW *1 *2 The Complete system consists of the main unit, 1000-sheet finisher, duplex unit, ADF, bypass tray, inter change unit, internal tray 2, paper tray unit, fax unit, expansion memory, printer unit, File Format Converter, IEEE 1284 Interface Board, HDD and memory unit. The measurements are actual values.
Main Unit ❖ Weight: Type 1, 2: Approx. 62 kg, 136.7 lb. ❖ HDD: 20 GB or more • Capacity for Document Server 3.6 GB • Capacity for memory sorting 3.2 GB • Capacity for others 1.
Specifications Options Exposure Glass Cover Lower this over originals for copying. Auto Document Feeder ❖ Mode: ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size originals mode ❖ Original size: • A3L – A5KL • 11" × 17"L – 51/2" × 81/2"KL ❖ Original weight: • One-sided originals: 40 – 128 g/m2 (11 – 34 lb.) • Two-sided originals: 52 – 105 g/m2 (14 – 28 lb.) (Duplex) ❖ Maximum number of originals: 50 sheets (80 g/m2, 20 lb.) or less than 11 mm, 0.
Options ❖ Stack capacity: • 500 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.) • 250 sheets (B4 JISL, 81/2" × 14"L or larger) (80 g/m2, 20 lb.) ❖ Staple capacity: • 30 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.) • 20 sheets (B4 JISL, 81/2" × 14"L or larger) (80 g/m2, 20 lb.
Specifications Finisher Shift Tray: ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L, 11" × 14"L, 81/2" × 14"L, 81/2" × 11"KL, 101/2" × 71/4"L, 8" × 101/2"KL, 8" × 13L, 81/2" × 13"L, 81/4" × 13"L, 81/4" × 14"L, 51/2" × 81/2" KL ❖ Paper weight: 60 – 157 g/m2, 16 – 42 lb. ❖ Stack capacity: • 1,000 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.) • 500 sheets (B4 JISL, 81/2" × 14"L or larger) (80 g/m2, 20 lb.) ❖ Staple capacity: • 50 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.
Options ❖ Dimensions (W × D × H) 430 × 372 × 148 mm, 17" × 15" × 6" ❖ Weight: Approx. 1.6 kg, 3.5 lb. Duplex Unit ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5L, 5 1/2" × 8 1/2"L, 7 1/4" × 10 1/2"KL, 8" × 10"KL, 8 1/2" × 11"KL, 8" × 13"L, 8 1/2" × 13"L, 81/2" × 14"L, 8 1/4" × 13"L, 11" × 17"L ❖ Paper weight: 64 – 90 g/m2, 20 – 24 lb. ❖ Power consumption (Max): 35 W (power is supplied from the main unit) ❖ Dimensions (W × D × H): 90 × 495 × 455 mm, 3.6" × 19.5" × 17.9" ❖ Weight: Approx. 6 kg, 13.3 lb.
Specifications Bridge Unit ❖ Dimensions: 413 × 435 × 126 mm, 16.3" × 17.1" × 5.0" ❖ Weight: 3.6 kg, 7.9 lb. Internal Tray 2 (1 bin tray) ❖ Number of bins: 1 ❖ Available paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 81/4" × 14"L, 81/2" × 14"L, 11" × 15"L, 11" × 14"L, 10" × 14"L, 10" × 15"L, 81/2" × 11"KL, 101/2" × 71/4" KL, 8" × 13"L, 8 1 / 2 " × 13"L, 8 1 / 4 " × 13"L, 8" × 10 1 / 2 "KL, 8" × 10"KL, 51/2" × 81/2" L ❖ Paper capacity: 125 sheets (80 g/m2, 20 lb.
Options ❖ Power consumption Maximum. 40 W (power is supplied from the main unit) ❖ Dimensions (W × D × H, option unit): 550 × 520 × 271 mm, 21.7" × 20.5" × 10.7" ❖ Weight: Approx. 25 kg, 55.2 lb. Note ❒ Specifications are subject to change without notice. Paper Tray Unit ❖ Paper weight: 60 – 90 g/m2 (16 – 24 lb.
Specifications Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Tray Type Paper Type and Weight Metric Version Tray 1 60-90 g/m2 (16-24 lb.) A3L, B4 JISL, A4KL, B5 JISKL, A5L *10 1 *2 60-90 g/m2 (16-24 lb.) Thin paper 52-60 g/m2 (14-16 lb.) Custom size *2 Custom size Vertical: 140-297 mm Vertical: 5.6"-11.7" Horizontal: 182-432 mm Horizontal: 7.3"-17.
Copy Paper Tray Type Paper Type and Weight Bypass 52-90 g/m2 Tray *10 (14-24 lb.) (option- Thin paper al) 52-60 g/m2 (14-16 lb.
Specifications *7 *8 *9 *10 *11 *12 When loading paper, make sure the stack height does not exceed the lower limit mark of the paper tray 2. See p.121 “Setting special paper in the paper tray 2”. When the paper size is larger than A4L, you can load 10 sheets. When the paper size is smaller than A4L, you can load 100 sheets. When the thick paper size is larger than A4L, you can load 10 sheets. When the thick paper size is smaller than A4L, you can load 40 sheets.
Copy Paper Unusable Paper R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒ To prevent faults, do not use any of the following kinds of paper: • Paper for inkjet printers • Thermal fax paper • Art paper • Aluminum foil • Carbon paper • Conductive paper • OHP transparencies for colour copying • Paper with perforated lines • Hemmed paper ❒ Do not use copy paper that has been already copied onto, fault could occur if you do.
INDEX 1000-Sheet Finisher, 157 1000-sheet finisher, 19 500-Sheet Finisher, 19 A Adding a Group to Another Group, 105 Adding staples, 135 Adding toner, 124 Address Book Change Order, 65 Program / Change / Delete Group, 65 Address book, 69 edit title, 66 select title, 67 Address Book Management, 64 ADF, 19 Administrator Authentication Management, 62 Administrator Tools, 62 AOF (Always ON), 68 Authentication Information, 74 Auto Delete File in Document Server, 67 Auto Document Feeder, 17, 156 cleaning, 145 Au
Exposure glass cover, 19 cleaning, 145 Extended Security, 63 External options, 19 F Fax destination, 79 Finisher 1000-Sheet Finisher, 19 500-Sheet Finisher, 19 Firmware Version, 68 Front cover, 18 FTP, 95 Function keys, 22 Function Priority, 53 Function reset timer, 54 Function status indicators, 22 I Indicators, 21 Inquiry, 146 Inter change unit, 19 Internal options, 20 Internal tray, 17 Internal tray 2 (1 bin tray), 19 Interrupt key, 22 K # key, 22 Key Counter Management, 63 L Large Capacity Tray, 160
Registering a Transfer Station/ Receiving Station, 109 Registering Authentication, 113 Registering Folders, 91 Registering Names, 72 Registering names to a group, 102, 103 Registering the Transfer Request, 109 Remarks, 141 Remove Paper Indicator, 18 Removing a name from a group, 104 Removing jammed staples, 138 S Safety information, 10 Sample Copy key, 22 Saving energy, 27 Screen contrast knob, 21 Set date, 61 Set time, 61 Shift sort tray, 19 Slip sheet tray, 59 SMB, 91 Specification Duplex unit, 159 Shift
Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending directives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY.
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