Quick Reference January 2013
Contents 2 Contents Learning about the printer...........................................................................4 Understanding the printer control panel..................................................................................................4 Understanding the home screen...............................................................................................................5 Using the touch-screen buttons............................................................................
Contents 3 Canceling an e-mail.................................................................................................................................31 Faxing........................................................................................................32 Sending a fax...........................................................................................................................................32 Creating shortcuts.............................................................
Learning about the printer 4 Learning about the printer Understanding the printer control panel 1 2 1 @!. 2 ABC 4 GHI 5 JKL 6 MNO 7 PQRS 8 TUV 9 WXYZ 0 3 DEF 3 # 4 5 10 Item 9 8 6 7 Description 1 Display View scanning, copying, faxing, and printing options as well as status and error messages. 2 Keypad Enter numbers, letters, or symbols on the display. 1 @!.
Learning about the printer Item 5 Description 7 Submit • Press to initiate the current job indicated on the display. • From the home screen, press to start a copy job with the default settings. • If pressed while a job is scanning, then the button has no effect. 8 Indicator light • • • • 9 Stop Off—The printer is off. Blinking green—The printer is warming up, processing data, or printing. Solid green—The printer is on, but idle. Blinking red—Operator intervention is needed.
Learning about the printer Touch 6 To Access the printer menus. Note: These menus are available only when the printer is in the Ready state. FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server. Status message bar • Show the current printer status such as Ready or Busy. • Show printer conditions such as Toner Low or Cartridge Low. • Show intervention messages so the printer can continue processing.
Learning about the printer 7 Touch To Cancel Jobs Open the Cancel Jobs screen. The Cancel Jobs screen shows three headings: Print, Fax, and Network. The following options are available under the Print, Fax, and Network headings: • • • • • Print job Copy job Fax profile FTP E-mail send Each heading has a list of jobs shown in a column under it which can show only three jobs per screen. If more than three jobs exist in a column, then an arrow appears enabling you to scroll through the jobs.
Learning about the printer 8 Touch To Left arrow Scroll to the left. Home Return to the home screen. Right increase Select a higher value. Left decrease Select a lower value. Exit Exit from the current screen. Tips Open a context-sensitive Help dialog on the touch screen. Other touch-screen buttons Touch To Accept Save a setting. Cancel Reset • Cancel an action or a selection. • Exit a screen and lets you return to the previous screen without saving changes. Reset values on the screen.
Learning about the printer 9 Touch To Radio button Select or clear an item. Features Feature Description Menu trail line: A menu trail line is located at the top of each menu screen. This feature shows the path taken to arrive at the current menu. Menus > Settings > Copy Settings > Number of Copies Touch any of the underlined words to return to that menu. Number of Copies is not underlined since this is the current screen.
Setting up and using the home screen applications 10 Setting up and using the home screen applications Accessing the Embedded Web Server The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.
Setting up and using the home screen applications 11 3 Define the bookmarks, and then customize the settings. 4 Click Apply. To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description. Setting up Scan to Network Icon Description The application lets you capture a digital image of a hard‑copy document and route it to a shared network folder.
Setting up and using the home screen applications 12 Understanding WS‑Scan A WS‑Scan icon and its description Icon Description The Web Services‑Scan application lets you scan documents at the network printer, and then send the scanned image to your computer. WS‑Scan is a Microsoft application that is similar to Scan to Network, but has the capability of sending the scanned image to a Windows‑based application. To learn more about WS‑Scan, see the Microsoft documentation.
Setting up and using the home screen applications 13 4 Click Configure > Export. 5 Follow the instructions on the computer screen to save the configuration file, and then enter a unique file name or use the default name. Note: If a JVM Out of Memory error occurs, then repeat the export until the configuration file is saved. Importing a configuration 1 From the Embedded Web Server, click Settings or Configuration. 2 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.
Loading paper and specialty media 14 Loading paper and specialty media This section explains how to use the 250-sheet tray, the manual feeder, an optional 550-sheet tray, and the 650-sheet duo drawer with an integrated multipurpose feeder. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays. Setting the paper size and type The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size menu.
Loading paper and specialty media 2 Squeeze the length guide tab, and then slide the guide to the correct position for the paper size being loaded. Note: Use the size indicators on the bottom of the tray to help position the guide.
Loading paper and specialty media 16 3 If the paper is longer than letter‑size paper, then push the green tab at the back of the tray to extend it. 4 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level surface. 5 Load the paper stack with the recommended print side faceup. 6 Make sure the paper guides are secure against the edges of the paper.
Loading paper and specialty media 17 7 Insert the tray. 8 If a different type or size of paper was loaded than the type or size previously loaded in the tray, then change the Paper Type or Paper Size setting for the tray from the printer control panel. Note: Mixing paper sizes or types in a paper tray may cause jams. Loading the 650‑sheet duo drawer The 650‑sheet duo drawer (Tray 2) consists of a 550‑sheet tray and an integrated 100‑sheet multipurpose feeder.
Loading paper and specialty media 18 Loading the multipurpose feeder 1 Push the multipurpose feeder latch to the left. 2 Open the multipurpose feeder. 3 Grasp the extension, and pull it straight out until it is fully extended. 4 Prepare the paper for loading. • Flex sheets of paper back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level surface. • Hold transparencies by the edges. Straighten the edges on a level surface.
Loading paper and specialty media 19 • Flex a stack of envelopes back and forth to loosen them. Straighten the edges on a level surface. Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer. 5 Locate the stack height limiter and tab. Note: Do not exceed the maximum stack height by forcing paper under the stack height limiter.
Loading paper and specialty media 20 • Load envelopes with the flap side up. Notes: • Do not load or close the multipurpose feeder while a job is printing. • Load only one size and type of paper at a time. 7 Make sure the paper is as far into the multipurpose feeder as it will go with very gentle pushing. Paper should lie flat in the multipurpose feeder. Make sure the paper fits loosely in the multipurpose feeder and is not bent or wrinkled.
Loading paper and specialty media 21 2 When Load Single Sheet Feeder with [paper type] [paper size] appears, load the sheet facedown into the manual feeder. Load envelopes on the left side of the feeder with the flap side up. Note: Align the long edge of the sheet so that it is flush with the right side of the manual feeder. 3 Adjust the width guides until they lightly touch the sheet. Do not force the width guides against the sheet. Doing so may damage the sheet. 4 Push the sheet in until it stops.
Loading paper and specialty media 22 Linking and unlinking trays Linking trays Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked. The Paper Size setting for all trays must be set manually from the Paper Size menu. The Paper Type setting must be set for all trays from the Paper Type menu.
Loading paper and specialty media 23 Configuring a custom name If the printer is on a network, then you can use the Embedded Web Server to define a name other than Custom Type [x] for each of the custom paper types loaded into the printer. 1 Type the printer IP address in the address field of your Web browser. Note: If you do not know the IP address of the printer, then you can: • View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Printing 24 Printing Printing a document Printing a document 1 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper. 2 Send the print job: For Windows users a With a document open, click File > Print. b Click Properties, Preferences, Options, or Setup. c Adjust settings as necessary. d Click OK > Print. For Macintosh users a Customize the settings as needed in the Page Setup dialog: 1 With a document open, choose File > Page Setup.
Printing 25 Printing from a flash drive Printing from a flash drive Notes: • Before printing an encrypted PDF file, enter the file password from the printer control panel. • You cannot print files for which you do not have printing permissions. 1 Insert a flash drive into the USB port. Notes: • If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the printer ignores the flash drive.
Printing 26 2 From the printer control panel, touch the document you want to print. 3 Touch the arrows to increase the number of copies to print, and then touch Print. Notes: • Do not remove the flash drive from the USB port until the document has finished printing. • If you leave the flash drive in the printer after leaving the initial USB menu screen, then you can still print files from the flash drive as held jobs.
Printing c Press Enter, or click OK. 2 Double‑click the printer icon. 3 Select the print job you want to cancel. 4 Click Delete. For Macintosh users 1 From the Apple menu, navigate to either of the following: • System Preferences > Print & Scan > select your printer > Open Print Queue • System Preferences > Print & Fax > select your printer > Open Print Queue 2 From the printer window, select the print job you want to cancel, and then delete it.
Copying 28 Copying Making copies Making a quick copy 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 Adjust the paper guides when loading a document into the ADF. Note: Make sure the size of the original document and the copy paper size are the same.
Copying 29 A “Canceling scan job” screen appears. The ADF clears all pages in the ADF and cancels the job. Canceling a copy job while copying pages using the scanner glass Touch Cancel Job on the touch screen. A “Canceling scan job” screen appears. Once the job is canceled, the copy screen appears. Canceling a copy job while pages are being printed 1 From the printer control panel, touch Cancel Job or press on the keypad. 2 Touch the job you want to cancel, and then touch Delete Selected Jobs.
E-mailing E-mailing Getting ready to e-mail Setting up the e-mail function 1 Type the printer IP address into the address field of your Web browser. If you do not know the IP address of the printer, you can: • View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Under Default Settings, click E-mail/FTP Settings.
E-mailing 31 4 Type a unique name for the recipient, and then enter the e-mail address. Note: If you are entering multiple addresses, then separate each address with a comma (,). 5 Select the scan settings (Format, Content, Color, and Resolution). 6 Enter a shortcut number, and then click Add. If you enter a number that is already in use, then you are prompted to select another number.
Faxing 32 Faxing Sending a fax Sending a fax using the touch screen 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, touch Fax.
Faxing 33 • The Fax option must be configured and enabled in the PostScript driver under the Configuration tab before it can be used. • If the Always display settings prior to faxing check box is selected, then you are prompted to verify the recipient information before the fax is sent. If this check box is cleared, then the queued document is sent automatically as a fax when you click OK on the Fax tab.
Scanning to an FTP address 34 Scanning to an FTP address Scanning to an FTP address Scanning to an FTP address using the touch screen 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides.
Scanning to a computer or flash drive 35 Scanning to a computer or flash drive Scanning to a computer 1 Type the printer IP address into the address field of your Web browser. If you do not know the IP address of the printer, you can: • View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. 2 Click Scan Profile > Create.
Scanning to a computer or flash drive 5 Adjust the scan settings. 6 Touch Scan It.
Clearing jams 37 Clearing jams By carefully selecting paper and loading it properly, you can avoid most jams. If jams do occur, follow the steps outlined in this section. To clear a jam message and resume printing, clear the entire paper path, and then touch Continue. If Jam Recovery is set to On, then the printer prints a new copy of the page that jammed. If Jam Recovery is set to Auto, then the printer reprints the jammed page if enough printer memory is available.
Clearing jams 38 9 K 3 Y C M 2 4 5 1 6 8 1 Jam number Jam location 200, 241 In the standard 250‑sheet tray and manual feeder (Tray 1) 2 201 Under the fuser 3 202 In the fuser 4 230 In the duplex 5 235 In the duplex 7 Instructions 1 Open the front door. Inspect the area behind the front door, and then remove any jams. 2 Open the fuser cover. Inspect the area under the cover, and then remove any jams. 3 Close the front door. 4 Pull Tray 1 out.
Clearing jams 200 paper jam 1 Grasp the handle, and pull the standard 250-sheet tray (Tray 1) and manual feeder out. 2 Grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 3 Insert the tray. 4 From the printer control panel, touch Continue, jam cleared. 201 paper jam 1 Grasp the front door at the side handholds, and then pull it toward you to open it. CAUTION—HOT SURFACE: The inside of the printer might be hot.
Clearing jams 2 Grasp the jammed paper on each side, and then gently pull it out. Notes: • Make sure all paper fragments are removed. • There may be a second sheet jammed if 200.xx Paper Jam and 202.xx Paper Jam appear. 3 Close the front door. 4 From the printer control panel, touch Continue, jam cleared. 202 paper jam 1 Grasp the front door at the side handholds, and then pull it toward you to open it. CAUTION—HOT SURFACE: The inside of the printer might be hot.
Clearing jams 2 Grasp the green lever, and then pull the fuser cover toward you. 3 Hold the fuser cover down, and then remove the jammed paper. Note: Make sure all paper fragments are removed.
Clearing jams 42 The fuser cover closes when released. 4 Close the front door. 5 From the printer control panel, touch Continue, jam cleared. 230 paper jam 1 Grasp the front door at the side handholds, and then pull it toward you to open it. 2 Grasp the jammed paper, and then gently pull it out. Note: Make sure all paper fragments are removed. 3 From the printer control panel, touch Continue, jam cleared. 235 paper jam This jam occurs when the paper is too short for the duplex unit.
Clearing jams 24x paper jam 241 paper jam 1 Grasp the handle, and then pull the standard 250-sheet tray (Tray 1). 2 Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 3 Insert the tray. 4 From the printer control panel, touch Continue, jam cleared. 242 paper jam 1 Grasp the optional 650-sheet tray handle, and then pull the tray out. Note: The optional 650-sheet tray is supported only in select printer models.
Clearing jams 243 paper jam 1 Grasp the optional 550-sheet tray handle, and then pull the tray out. Note: The optional 550-sheet tray is supported only in select printer models. 2 Firmly grasp the jammed paper, and then gently pull it out. Note: Make sure all paper fragments are removed. 3 Insert the tray. 4 From the printer control panel, touch Continue, jam cleared. 250 paper jam 1 Remove all paper from the multipurpose feeder. 2 Push the lever in the multipurpose feeder to access the jammed paper.
Clearing jams 45 290–294 paper jams 1 Remove all original documents from the ADF. 2 Open the ADF cover, firmly grasp any jammed paper, and then gently pull it out. Remove the pick arm assembly to remove hard‑to‑reach jammed paper. 3 Close the ADF cover. 4 Open the scanner cover, firmly grasp any jammed paper, and then gently pull it out. Note: Make sure all paper fragments are removed. 5 Close the scanner cover. 6 From the printer control panel, touch Continue, jam cleared.
