X548 Series User's Guide November 2012 Machine type(s): 7525 Model(s): 630, 632, 636 www.lexmark.
Contents 2 Contents Safety information.......................................................................................7 Learning about the printer...........................................................................9 Finding information about the printer......................................................................................................9 Selecting a location for the printer.......................................................................................................
Contents 3 Loading paper and specialty media............................................................48 Setting the paper size and type...............................................................................................................48 Configuring Universal paper settings......................................................................................................48 Loading the standard 250‑sheet tray and optional 550‑sheet tray......................................................
Contents 4 Canceling an e-mail.................................................................................................................................89 Understanding e-mail options.................................................................................................................89 Faxing........................................................................................................92 Getting the printer ready to fax..........................................................
Contents 5 Configuring printer hard disk encryption..............................................................................................204 Maintaining the printer............................................................................205 Cleaning the exterior of the printer......................................................................................................205 Cleaning the scanner glass.........................................................................................
Contents 6 Solving scanner problems.....................................................................................................................257 Solving fax problems.............................................................................................................................259 Solving home screen applications problems.........................................................................................263 Solving option problems................................................
Safety information 7 Safety information Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. Do not place or use this product near water or wet locations. CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced.
Safety information 8 CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding. CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.
Learning about the printer 9 Learning about the printer Finding information about the printer What are you looking for? Find it here Initial setup instructions: Setup documentation—The setup documentation came with the printer and is also available at http://support.lexmark.com.
Learning about the printer 10 What are you looking for? Find it here The latest supplemental information, updates, and customer support: Lexmark Support Web site— http://support.lexmark.com • • • • • Documentation Driver downloads Live chat support E‑mail support Voice support Note: Select your country or region, and then select your product to view the appropriate support site.
Learning about the printer 11 32.07 kg (70.71 lb) 5 1 4 3 1 102 mm (4 in.) 2 508 mm (20 in.) 3 152 mm (6 in.) 4 76 mm (3 in.) 5 254 mm (10 in.
Learning about the printer 12 Printer configurations Basic models 3 3 2 2 2 3 1 1 4 4 1 4 5 5 5 7 6 6 8 7 6 9 1 Printer control panel 2 Automatic Document Feeder (ADF) 3 Standard exit bin 4 Top door latch 5 Right side cover 6 Standard 250-sheet tray (Tray 1) 7 Manual feeder 8 650-sheet duo drawer with integrated multipurpose feeder (Tray 2) 9 Optional 550-sheet tray (Tray 3) 8 7 Basic functions of the scanner The scanner provides copy, fax, and scan-to-network capability fo
Learning about the printer 13 Understanding the ADF and scanner glass Scanner glass A B C Automatic Document Feeder (ADF) Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). Use the ADF for multiple‑page documents. You can use the ADF or the scanner glass to scan documents. Using the ADF The ADF can scan multiple pages including duplex (two‑sided) pages.
Learning about the printer 14 Understanding the printer control panel 1 2 1 @!. 2 ABC 4 GHI 5 JKL 3 DEF 6 MNO 7 PQRS 8 TUV 9 WXYZ 0 3 # 4 5 6 7 10 Item 9 8 Description 1 Display View scanning, copying, faxing, and printing options as well as status and error messages. 2 Keypad Enter numbers, letters, or symbols on the display. 1 @!. 2 ABC 4 GHI 5 JKL 6 MNO 7 PQRS 8 TUV 9 WXYZ 0 3 Pause 3 DEF # • Press to cause a two- or three-second dial pause in a fax number.
Learning about the printer Item 8 9 15 Description Indicator light Stop • • • • Off—The printer is off. Blinking green—The printer is warming up, processing data, or printing. Solid green—The printer is on, but idle. Blinking red—Operator intervention is needed. Press to stop all printer activity. A list of options is offered once Stopped appears on the display. 10 Sleep Press to put printer into or out of Sleep Mode.
Understanding the home screen 16 Understanding the home screen Understanding the home screen When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages. Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.
Understanding the home screen 17 Other buttons that may appear on the home screen: Touch To Search held jobs Search on any of the following items: • • • • • Release Held Fax User name for held or confidential print jobs Job names for held jobs, excluding confidential print jobs Profile names Bookmark container or print job names USB container or print job names for supported file types Access the list of held faxes.
Understanding the home screen Sample touch screen Touch To Submit Submit changes made in the printer settings. Sample Copy Print a sample copy. Right arrow Scroll to the right. Left arrow Scroll to the left. Home Return to the home screen. Right increase Select a higher value. Left decrease Select a lower value. Exit Exit from the current screen.
Understanding the home screen 19 Touch To Tips Open a context-sensitive Help dialog on the touch screen. Other touch-screen buttons Touch To Accept Save a setting. Cancel • Cancel an action or a selection. • Exit a screen and lets you return to the previous screen without saving changes. Reset Reset values on the screen. Radio button Select or clear an item. Features Feature Description Menu trail line: A menu trail line is located at the top of each menu screen.
Understanding the home screen 20 Feature Description Warning If an error condition occurs, then this icon appears.
Setting up and using the home screen applications 21 Setting up and using the home screen applications Finding the IP address of the printer Note: Make sure your printer is connected to a network or to a print server. You can find the printer IP address: • From the top left corner of the printer home screen. • From the TCP/IP section in the Network/Ports menu. • By printing a network setup page or menu settings page, and then finding the TCP/IP section.
Setting up and using the home screen applications 22 Activating the home screen applications Your printer comes with preinstalled home screen applications. To use these applications, activate and set up these applications using the Embedded Web Server. For more information about accessing the Embedded Web Server, see “Accessing the Embedded Web Server” on page 21. For detailed information about configuring and using the home screen applications, visit the Lexmark Web site at http://support.lexmark.com.
Setting up and using the home screen applications 23 3 Specify the destinations, and then customize the settings. 4 Click Apply. To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display. Setting up My MFP Icon Description The application lets you customize your touch‑screen settings and store those preferences in a flash drive. Each time you want to copy, fax, or scan, insert the flash drive into the USB port of the printer.
Setting up and using the home screen applications 24 3 Select the Enabled check box, and then customize the settings. 4 Click Apply. To use the application, from the Embedded Web Server, click Applications > Remote Operator Panel > Launch VNC Applet. Exporting and importing a configuration using the Embedded Web Server You can export configuration settings into a text file that can then be imported and used to apply the settings to one or more additional printers.
Additional printer setup 25 Additional printer setup Installing internal options CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
Additional printer setup 26 Using the security lock feature The printer is equipped with a security lock feature. When a lock compatible with most laptop computers is attached, the printer is locked. Once locked, the metal plate and the system board cannot be removed. Attach a security lock to the printer in the location shown.
Additional printer setup 27 Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors. 2 Use the following illustration to locate the connector. Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.
Additional printer setup 28 1 2 1 Flash memory or font card connector 2 Memory card connector
Additional printer setup 29 3 Open the memory card connector latches. 4 Unpack the memory card. Note: Avoid touching the connection points along the edge of the card. 5 Align the notches on the memory card with the ridges on the connector. 2 1 1 Notches 2 Ridges 6 Push the memory card straight into the connector until it snaps into place. 7 Reinstall the system board cover.
Additional printer setup 30 Installing a flash memory or font card CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. Note: This task requires a flathead screwdriver.
Additional printer setup 31 Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors. 2 Use the following illustration to locate the connector. Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.
Additional printer setup 32 1 2 1 Flash memory or font card connector 2 Memory card connector 3 Unpack the flash memory or font card. Note: Avoid touching the connection points along the edge of the card.
Additional printer setup 33 4 Holding the card by its sides, align the plastic pins on the card with the holes on the system board. 1 2 1 Plastic pins 2 Metal pins 5 Push the card firmly into place. Note: The entire length of the connector on the card must touch and be flush against the system board. 6 Reinstall the system board cover.
Additional printer setup 34 Installing hardware options Order of installation CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb), and requires two or more trained personnel to lift it safely. CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing.
Additional printer setup 35 Installing an optional tray or drawer The printer supports two additional input sources: an optional 550‑sheet tray and a 650‑sheet duo drawer (Tray 2) with an integrated multipurpose feeder. Note: Some printer models may not support the optional 550‑sheet tray. CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.
Additional printer setup 36 4 Align the printer with the 650‑sheet duo drawer, lower the printer into place, and then install the dust covers. Note: Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs. For more information, see “Updating available options in the printer driver” on page 39. Attaching cables CAUTION—POTENTIAL INJURY: Do not use the fax feature during a lightning storm.
Additional printer setup 37 1 2 3 4 5 6 7 1 Security lock port 2 Printer power cord socket 3 Printer fax LINE port 4 Printer fax EXT port 5 Ethernet port 6 USB printer port 7 USB port Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown while actively printing. A loss of data or a malfunction can occur.
Additional printer setup 38 Verifying printer setup Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly. Printing a menu settings page From the home screen, navigate to: > Reports > Menu Settings Page Printing a network setup page If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.
Additional printer setup In Windows 7 or earlier a Click or click Start, and then click Run. b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter, or click OK. In Macintosh Click the CD icon on the desktop. Note: D is the letter of your CD or DVD drive. 3 Click Install, and then follow the instructions on the computer screen.
Additional printer setup 40 For Macintosh users 1 From the Apple menu, navigate to either of the following: • System Preferences > Print & Scan > select your printer > Options & Supplies > Driver • System Preferences > Print & Fax > select your printer > Options & Supplies > Driver 2 Add any installed hardware options, and then click OK.
Additional printer setup 41 In Windows 7 or earlier a Click or click Start, and then click Run. b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter, or click OK. Note: D is the letter of your CD or DVD drive. 3 Click Install, and then follow the instructions on the computer screen. 4 Select Ethernet connection, and then click Continue. 5 Attach the Ethernet cable when instructed to do so. 6 Select the printer from the list, and then click Continue.
Additional printer setup Notes: – Make sure AppleTalk is activated on your printer. – This feature is supported only in Mac OS X version 10.5.
Minimizing your printer's environmental impact 43 Minimizing your printer's environmental impact Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide collection and recycling programs. For more information, see: • The Notices chapter • The Environmental Sustainability section of the Lexmark Web site at www.lexmark.
Minimizing your printer's environmental impact 44 Avoid paper jams Correctly set the paper type and size to avoid paper jams. For more information, see “Avoiding jams” on page 230. Saving energy Using Eco‑Mode 1 Type the printer IP address into the address field of your Web browser. If you do not know the IP address of the printer, you can: • View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Minimizing your printer's environmental impact 45 Choose To Off Use factory default settings. This setting supports the performance specifications of your printer. Note: Selecting Photo from the driver may disable Quiet Mode and provide better print quality and full speed printing. On Reduce printer noise. • Print jobs will process at a reduced speed. • Printer engine motors do not start until a document is ready to print. There will be a short delay before the first page is printed.
Minimizing your printer's environmental impact 46 Adjusting the brightness of the display To save energy, or if you have trouble reading your display, then adjust the brightness of the display. Available settings range from 20–100. The factory default setting is 100. Using the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser.
Minimizing your printer's environmental impact 47 Recycling Lexmark packaging Lexmark continually strives to minimize packaging. Less packaging helps to ensure that Lexmark printers are transported in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings. Lexmark cartons are 100% recyclable where corrugated recycling facilities exist.
Loading paper and specialty media 48 Loading paper and specialty media This section explains how to use the 250-sheet tray, the manual feeder, an optional 550-sheet tray, and the 650-sheet duo drawer with an integrated multipurpose feeder. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays. Setting the paper size and type The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size menu.
Loading paper and specialty media 2 Squeeze the length guide tab, and then slide the guide to the correct position for the paper size being loaded. Note: Use the size indicators on the bottom of the tray to help position the guide.
Loading paper and specialty media 50 3 If the paper is longer than letter‑size paper, then push the green tab at the back of the tray to extend it. 4 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level surface. 5 Load the paper stack with the recommended print side faceup. 6 Make sure the paper guides are secure against the edges of the paper.
Loading paper and specialty media 51 7 Insert the tray. 8 If a different type or size of paper was loaded than the type or size previously loaded in the tray, then change the Paper Type or Paper Size setting for the tray from the printer control panel. Note: Mixing paper sizes or types in a paper tray may cause jams. Loading the 650‑sheet duo drawer The 650‑sheet duo drawer (Tray 2) consists of a 550‑sheet tray and an integrated 100‑sheet multipurpose feeder.
Loading paper and specialty media 52 Loading the multipurpose feeder 1 Push the multipurpose feeder latch to the left. 2 Open the multipurpose feeder. 3 Grasp the extension, and pull it straight out until it is fully extended. 4 Prepare the paper for loading. • Flex sheets of paper back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level surface. • Hold transparencies by the edges. Straighten the edges on a level surface.
Loading paper and specialty media 53 • Flex a stack of envelopes back and forth to loosen them. Straighten the edges on a level surface. Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer. 5 Locate the stack height limiter and tab. Note: Do not exceed the maximum stack height by forcing paper under the stack height limiter.
Loading paper and specialty media 54 6 Load the paper, and then adjust the width guide to lightly touch the edge of the paper stack. • Load paper, card stock, and transparencies with the recommended print side facedown and the top edge entering first. • Load envelopes with the flap side up. Notes: • Do not load or close the multipurpose feeder while a job is printing. • Load only one size and type of paper at a time.
Loading paper and specialty media 55 2 When Load Single Sheet Feeder with [paper type] [paper size] appears, load the sheet facedown into the manual feeder. Load envelopes on the left side of the feeder with the flap side up. Note: Align the long edge of the sheet so that it is flush with the right side of the manual feeder. 3 Adjust the width guides until they lightly touch the sheet. Do not force the width guides against the sheet. Doing so may damage the sheet. 4 Push the sheet in until it stops.
Loading paper and specialty media 56 Linking and unlinking trays Linking trays Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked. The Paper Size setting for all trays must be set manually from the Paper Size menu. The Paper Type setting must be set for all trays from the Paper Type menu.
Loading paper and specialty media 57 Configuring a custom name If the printer is on a network, then you can use the Embedded Web Server to define a name other than Custom Type [x] for each of the custom paper types loaded into the printer. 1 Type the printer IP address in the address field of your Web browser. Note: If you do not know the IP address of the printer, then you can: • View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Paper and specialty media guide 58 Paper and specialty media guide Notes: • • • • Make sure the paper size, type, and weight are set correctly on the computer or on the printer control panel. Flex, fan, and straighten specialty media before loading it. The printer may print at a reduced speed to prevent damage to the fuser. For more information on card stock and labels, see the Card Stock & Label Guide on the Lexmark Web site at http://support.lexmark.com.
Paper and specialty media guide 59 Grain direction Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper. For 60 to 176 g/m2 (16 to 47 lb bond) paper, use grain long fibers. Fiber content Most high‑quality xerographic paper is made from 100% chemically treated pulped wood.
Paper and specialty media guide 60 Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To gain a better understanding of the impact of printers on the environment, the company commissioned a number of life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions caused throughout the entire life of a device (from design to end-of-life).
Paper and specialty media guide 61 • Print samples on preprinted forms and letterheads considered for use before buying large quantities. This determines whether or not the ink in the preprinted form or letterhead will affect print quality. • When in doubt, contact your paper supplier. Storing paper Use these paper storage guidelines to help avoid jams and uneven print quality: • For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent.
Paper and specialty media guide 62 Paper size Dimensions 250‑sheet tray Optional 550‑sheet tray Statement 140 x 216 mm (5.5 x 8.5 in.) X X Letter 216 x 279 mm (8.5 x 11 in.) Folio 216 x 330 mm (8.5 x 13 in.) Oficio (Mexico) 216 x 340 mm (8.5 x 13 in.) Legal 216 x 356 mm (8.5 x 14 in.) Executive 184 x 267 mm (7.3 x 10.5 in.) Universal* 148 x 210 mm (5.8 x 8.3 in.) up to 216 x 356 mm (8.5 x 14 in.) 76 x 127 mm (3 x 5 in.) X up to 216 x 356 mm (8.5 x 14 in.
Paper and specialty media guide 63 Supported paper types and weights Notes: • Your printer model may have a 650‑sheet duo drawer, which consists of a 550‑sheet tray and an integrated 100‑sheet multipurpose feeder. The 550‑sheet tray of the 650‑sheet duo drawer supports the same paper as the optional 550‑sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and weights. • Some printer models may not support the optional 550-sheet tray.
Printing 64 Printing This chapter covers printing, printer reports, and job cancelation. The selection and handling of paper and specialty media can affect how reliably documents print. For more information, see “Avoiding jams” on page 230 and “Storing paper” on page 61. Printing a document Printing a document 1 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper. 2 Send the print job: For Windows users a With a document open, click File > Print.
Printing 65 3 Adjust the toner darkness setting. 4 Click Submit. Printing from a mobile device For the list of supported mobile devices and to download a compatible mobile printing application, visit http://lexmark.com/mobile. Note: Mobile printing applications may also be available from your mobile device manufacturer. Printing from a flash drive Printing from a flash drive Notes: • Before printing an encrypted PDF file, enter the file password from the printer control panel.
Printing 66 2 From the printer control panel, touch the document you want to print. 3 Touch the arrows to increase the number of copies to print, and then touch Print. Notes: • Do not remove the flash drive from the USB port until the document has finished printing. • If you leave the flash drive in the printer after leaving the initial USB menu screen, then you can still print files from the flash drive as held jobs. Supported flash drives and file types Flash drive • Lexar JumpDrive 2.
Printing 67 Printing on specialty media Tips on using card stock Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities. When printing on card stock: • From MarkVision Professional, the printer software, or the printer control panel: 1 Set the Paper Type to Card Stock.
Printing 68 – Have bent corners – Have rough, cockle, or laid finishes • Adjust the width guides to fit the width of the envelopes. Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes. Tips on using letterhead Page orientation is important when printing on letterhead.
Printing 69 Source or process Print side and paper orientation Manual feeder (simplex printing) Multipurpose feeder Preprinted letterhead design is placed facedown. The top edge of the sheet with the logo should enter the manual feeder first. Manual feeder (duplex printing) Multipurpose feeder Preprinted letterhead design is placed faceup. The top edge of the sheet with the logo should enter the manual feeder last.
Printing 70 • Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties. • Do not use labels with exposed adhesive. • Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label. • Be sure adhesive backing does not reach to the sheet edge.
Printing 71 Printing confidential and other held jobs Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve jobs are held in the printer until you choose to delete them. For Windows users 1 With a document open, click File > Print. 2 Click Properties, Preferences, Options, or Setup. 3 Click Print and Hold. 4 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name.
Printing 72 Printing photos from a PictBridge‑enabled digital camera You can connect a PictBridge‑enabled digital camera to the printer, and use the buttons on the camera to select and print photos. 1 Insert one end of the USB cable into the camera. Note: Use only the USB cable that came with your camera. 2 Insert the other end of the USB cable into the USB port on the front of the printer. Notes: • Make sure the PictBridge‑enabled digital camera is set to the correct USB mode.
Printing 73 Canceling a print job Canceling a print job from the printer control panel 1 From the printer control panel, touch Cancel Job or press on the keypad. 2 Touch the print job you want to cancel, and then touch Delete Selected Jobs. Note: If you press on the keypad, then touch Resume to return to the home screen. Canceling a print job from the computer For Windows users 1 Open the printers folder.
Copying 74 Copying Scanner glass A B C ADF Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). Making copies Making a quick copy 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Copying 75 Copying using the scanner glass 1 Place an original document facedown on the scanner glass in the upper left corner. 2 From the home screen, navigate to: Copy > change the copy settings > Copy It 3 If you have more pages to scan, then place the next document on the scanner glass, and then touch Scan the Next Page. 4 Touch Finish the Job to return to the home screen. Copying film photos 1 Place a photo facedown on the upper left corner of the scanner glass.
Copying 76 4 Place the letterhead faceup, top edge first in the multipurpose feeder. 5 Select the size of the letterhead. 6 Navigate to: Continue > Letterhead > Continue > Copy It Customizing copy settings Copying in black and white 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.
Copying 77 4 Touch Manual Feeder or select the tray that contains the paper type you want to use. Note: If you choose Manual Feeder, then you will also need to select the paper size and type. 5 Touch Copy It. Copying different paper sizes Use the ADF to copy original documents with different paper sizes. Depending on the paper sizes loaded and the “Copy to” and “Copy from” settings, each copy is either printed on mixed paper sizes (Example 1) or scaled to fit a single paper size (Example 2).
Copying 78 4 From the Sides (Duplex) area, touch the button for your preferred duplexing method. The first number represents sides of the original documents; the second number represents sides of the copy. For example, select 1‑sided to 2‑sided if you have 1-sided original documents and you want 2‑sided copies. 5 Touch , and then Copy It. Reducing or enlarging copies Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size.
Copying • • • • • 79 Photo/Film—Use when the original document is a photo from film. Magazine—Use when the original document is from a magazine. Newspaper—Use when the original document is from a newspaper. Press—Use when the original document was printed using a printing press. Other—Use when the original document was printed using an alternate or unknown printer. 7 Touch > Copy It.
Copying 80 • Between Pages • Off 5 Touch > Copy It. Copying multiple pages onto a single sheet In order to save paper, you can copy either two or four consecutive pages of a multiple‑page document onto a single sheet of paper. Notes: • The Paper Size must be set to Letter, Legal, A4, or JIS B5. • The Copy Size must be set to 100%. 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Copying 81 4 Load the next document faceup, short edge first into the ADF or facedown on the scanner glass, and then touch Scan the Automatic Document Feeder or Scan the flatbed. Note: If required, change the job settings. 5 If you have another document to scan, then repeat the previous step. Otherwise, touch Finish the job. Placing information on copies Placing the date and time at the top of each page 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Copying 82 Canceling a copy job while copying pages using the scanner glass Touch Cancel Job on the touch screen. A “Canceling scan job” screen appears. Once the job is canceled, the copy screen appears. Canceling a copy job while pages are being printed 1 From the printer control panel, touch Cancel Job or press on the keypad. 2 Touch the job you want to cancel, and then touch Delete Selected Jobs. Note: If you press on the keypad, then touch Resume to return to the home screen.
Copying 83 Darkness This option adjusts how light or dark your copies will turn out in relation to the original document. Sides (Duplex) Use this option to select duplex settings. You can print copies on one or two sides, make two-sided copies (duplex) of two-sided original documents, make two-sided copies from one-sided original documents, or make one-sided copies (simplex) from two-sided original documents.
Copying 84 Advanced Options Touching the Advanced Options button opens a screen where you can change the following settings: • Advanced Duplex—Use to specify the document orientation, whether documents are one-sided or two-sided, and how documents are bound. Note: Some Advanced Duplex options are available only on select printers.
E-mailing 85 E-mailing Scanner glass A B C ADF Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). You can use the printer to e‑mail scanned documents to one or more recipients. There are three ways to send an e‑mail from the printer. You can type the e‑mail address, use a shortcut number, or use the address book.
E-mailing 86 Configuring e‑mail settings 1 Type the printer IP address into the address field of your Web browser. If you do not know the IP address of the printer, you can: • View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. 2 Click Settings > E-mail/FTP Settings > E-mail Settings. 3 Fill in the fields with the appropriate information.
E-mailing 87 E-mailing a document Sending an e-mail using the touch screen 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides.
E-mailing 88 4 Touch the name of the recipients. To enter additional recipients, touch Next address, and then enter the address or shortcut number you want to add, or search the address book. 5 Touch Done. Customizing e-mail settings Adding e-mail subject and message information 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
E-mailing 89 • JPEG—Use this to create and attach a separate file for each page of your original document, viewable by most Web browsers and graphics programs. • XPS—Use this to create a single XML Paper Specification (XPS) file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET Framework, or by downloading a third‑party standalone viewer. 5 Touch E‑mail It. Note: If you selected Secure PDF, you will be prompted to enter your password twice.
E-mailing 90 Color This option sets the output color for the scanned image. Touch to enable or disable color. Content This option lets you specify the content type and source of the original document. Choose content type from Text, Text/Photo, Photo, or Graphics. • Text—Use when the content of the original document is mostly text or line art. • Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and animations.
E-mailing 91 Page Setup This option lets you change the Sides (Duplex), Orientation, and Binding. • Sides (Duplex)— Specifies if the original document is simplex (printed on one page) or duplex (printed on both sides). This also identifies what needs to be scanned for inclusion in the e-mail. • Orientation— Specifies the orientation of the original document, and then changes Sides and Binding to match the orientation.
Faxing 92 Faxing Scanner glass A B C ADF Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). Getting the printer ready to fax The following connection methods may not be applicable in all countries or regions. Note: During the initial printer setup, deselect Fax and any other function you plan to set up later, and then touch Continue.
Faxing 93 To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web Server and then enter the Settings menu. Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup information. Using the printer control panel for fax setup When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start‑up screens appear.
Faxing 94 Equipment and service options Fax connection setup Connect directly to the telephone line See “Connecting to an analog telephone line” on page 94 Connect to a Digital Subscriber Line (DSL or ADSL) service See “Connecting to a DSL service” on page 94. Connect to a Private Branch eXchange (PBX) or Integrated Services Digital Network (ISDN) system See “Connecting to a PBX or ISDN system” on page 95. Use a Distinctive Ring service See “Connecting to a distinctive ring service” on page 95.
Faxing 95 3 Connect the DSL filter cable to an active telephone wall jack. 3 1 2 Connecting to a PBX or ISDN system If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment: 1 Connect one end of the telephone cable that came with the printer to the printer LINE port . 2 Connect the other end of the telephone cable to the port designated for fax and telephone use.
Faxing 96 a From the home screen, navigate to: > Settings > Fax Settings > Analog Fax Settings > Distinctive Rings b Select the pattern setting you want to change, and then touch Submit. Connecting the printer and a telephone or answering machine to the same telephone line 1 Connect one end of the telephone cable that came with the printer to the printer LINE port 2 Connect the other end of the telephone cable to an active analog telephone wall jack . 3 Remove the plug from the printer EXT port .
Faxing Answering machine Answering machine and telephone Telephone or a telephone with an integrated answering machine 97
Faxing 98 Connecting to an adapter for your country or region The following countries or regions may require a special adapter to connect the telephone cable to the active telephone wall jack: Country/region • • • • • • • • Austria Cyprus Denmark Finland France Germany Ireland • • • • • • • New Zealand Netherlands Norway Portugal Sweden Switzerland United Kingdom Italy Countries or regions except Austria, Germany, and Switzerland For some countries or regions, a telephone line adapter is included in
Faxing Use one of the following methods: Answering machine Telephone 99
Faxing 100 Austria, Germany, and Switzerland There is a special RJ‑11 plug installed in the printer EXT port operation of the fax function and connected telephones. . Do not remove this plug. It is necessary for the proper Connecting to a telephone wall jack in Germany Note: There is a special RJ‑11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for the proper operation of the fax function and connected telephones.
Faxing 3 Connect the adapter into the N slot of an active analog telephone wall jack.
Faxing 102 4 If you would like to use the same line for both fax and telephone communication, then connect a second telephone line (not provided) between the telephone and the F slot of an active analog telephone wall jack. 5 If you would like to use the same line for recording messages on your answering machine, then connect a second telephone cable (not provided) between the answering machine and the other N slot of the active analog telephone wall jack.
Faxing 3 Remove the protective plug from the printer EXT port 4 Connect your telephone to the computer telephone jack. 103 .
Faxing 5 Connect an additional telephone cord (not provided) from the computer modem to the printer EXT port 104 . Setting the outgoing fax or station name and number 1 Type the printer IP address into the address field of your Web browser. If you do not know the IP address of the printer, you can: • View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Faxing 105 If you do not know the IP address of the printer, then you can: • View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. 2 Click Security > Set Date and Time. 3 In the Set Date & Time field, enter the current date and time. 4 Click Submit. Note: It is recommended to use the network time.
Faxing 106 4 Assign a shortcut number. If you enter a number that is already in use, then you are prompted to select another number. 5 Click Add. Creating a fax destination shortcut using the touch screen 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.
Faxing 107 3 Navigate to: Fax tab > Enable fax 4 Enter the recipient fax number or numbers in the “Fax number(s)” field. Note: Fax numbers can be entered manually or by using the Phone Book feature 5 If necessary, enter a prefix in the “Dialing prefix” field. 6 Select the appropriate paper size and page orientation. 7 If you want to include a cover page with the fax, then select Include cover page with fax, and then enter the appropriate information. 8 Click OK.
Faxing 108 4 Using the virtual keyboard, type the name or part of the name of the person whose fax number you want to find. Note: Do not attempt to search for multiple names at the same time. 5 Touch Done > Fax It. Customizing fax settings Changing the fax resolution Settings range from Standard (fastest speed) to Super Fine (slowest speed but best quality). 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Faxing 109 3 From the home screen, navigate to: Fax > enter the fax number > Options > Advanced Options > Delayed Send Note: If Fax Mode is set to Fax Server, the Delayed Send button will not appear. Faxes waiting for transmission are listed in the Fax Queue. 4 Touch the arrows to adjust the time the fax will be transmitted. The time is increased or decreased in increments of 30 minutes. If the current time is shown, the left arrow is unavailable. 5 Touch Fax It.
Faxing 110 Canceling a fax after the original documents have been scanned to memory 1 On the home screen, touch Cancel Jobs. The Cancel Jobs screen appears. 2 Touch the job or jobs you want to cancel. Only three jobs appear on the screen; touch the down arrow until the job you want appears, and then touch the job you want to cancel. 3 Touch Delete Selected Jobs. The Deleting Selected Jobs screen appears, the selected jobs are deleted, and then the home screen appears.
Faxing 111 Darkness This option adjusts how light or dark your faxes will turn out in relation to the original document. Color This option enables or disables color in faxing. Page Setup This option lets you change the Sides (Duplex), Orientation, and Binding. • Sides (Duplex)— Specifies if the original document is simplex (printed on one page) or duplex (printed on both sides). This also identifies what needs to be scanned for inclusion in the fax.
Faxing 112 Holding and forwarding faxes Holding faxes This option lets you hold received faxes from printing until they are released. Held faxes can be released manually or at a scheduled day or time. 1 Type the printer IP address into the address field of your Web browser. If you do not know the IP address of the printer, you can: • View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Faxing 4 From the “Forward to” menu, select one of the following: • Fax • E‑mail • FTP • LDSS • eSF 5 In the Forward to Shortcut field, enter the shortcut number where you want the fax forwarded. Note: The shortcut number must be valid for the setting selected in the “Forward to” menu. 6 Click Submit.
Scanning to an FTP address 114 Scanning to an FTP address Scanner glass A B C ADF Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be sent to the server at a time.
Scanning to an FTP address 115 3 Under Other Settings, click Manage Shortcuts. Note: A password may be required. If you do not have an ID and password, get one from your system support person. 4 Click FTP Shortcut Setup. 5 Enter the appropriate information. 6 Enter a shortcut number. If you enter a number that is already in use, then you are prompted to select another number. 7 Click Add.
Scanning to an FTP address 116 Scanning to an FTP address using the address book 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, adjust the paper guides.
Scanning to an FTP address 117 Resolution This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time needed to scan your original document. Image resolution can be decreased to reduce the file size. Page Setup This option lets you change the Sides (Duplex), Orientation, and Binding. • Sides (Duplex)— Specifies if the original document is simplex (printed on one page) or duplex (printed on both sides).
Scanning to an FTP address 118 Advanced Options Touching the Advanced Options button opens a screen where you can change the following settings: • Advanced Imaging—Use to adjust the Background Removal, Color Balance, Color Dropout, Contrast, JPEG Quality, Negative Image, Mirror Image, Scan edge to edge, Shadow Detail, Sharpness, and Temperature image output settings before sending the image. • Edge Erase—Use to eliminate smudges or information around the edges of a document.
Scanning to a computer or flash drive 119 Scanning to a computer or flash drive Scanner glass A B C ADF Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). The scanner lets you scan documents directly to a computer or to a flash drive. The computer does not have to be directly connected to the printer for you to receive Scan to PC images.
Scanning to a computer or flash drive 120 A shortcut number was automatically assigned when you clicked Submit. You can use this shortcut number when you are ready to scan your documents. a Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.
Scanning to a computer or flash drive 121 d Select any of the following: • Show MFP Instructions—View or print the instructions. • Create Shortcut—Save this group of settings to use again. e Click Finish. A dialog box appears with your scan profile information and the status of the received images. 2 Scan original documents: a Load all pages in the ADF or on the scanner glass.
Scanning to a computer or flash drive • • • • 122 Magazine—Use when the original document is from a magazine. Newspaper—Use when the original document is from a newspaper. Press—Use when the original document was printed using a printing press. Other—Use when the original document was printed using an alternate or unknown printer. Darkness This option adjusts how light or dark your scanned documents will turn out in relation to the original document.
Understanding printer menus 123 Understanding printer menus Menus list These menus can be accessed from the printer control panel, the Embedded Web Server, or the software application driver. Note: Certain menus are available on select printer models only.
Understanding printer menus 124 Supplies menu Menu item Description Cyan Cartridge Early Warning Low Invalid Replace Missing or Defective OK Unsupported Shows the status of the cyan toner cartridge Magenta Cartridge Early Warning Low Invalid Replace Missing or Defective OK Unsupported Shows the status of the magenta toner cartridge Yellow Cartridge Early Warning Low Invalid Replace Missing or Defective OK Unsupported Shows the status of the yellow toner cartridge Black Cartridge Early Warning Low
Understanding printer menus 125 Menu item Description Waste Toner Bottle Near Full Replace Missing OK Shows the status of the waste toner bottle Paper menu Default Source menu Menu item Description Default Source Tray [x] MP feeder Manual Paper Manual Envelope Sets a default paper source for all print jobs Notes: • Tray 1 (standard tray) is the factory default setting. • The 650-sheet-duo drawer must be installed in order for MP Feeder to appear as a menu setting in the Paper menu.
Understanding printer menus 126 Menu item Description Tray [x] Type Plain Paper Card Stock Transparency Recycled Glossy Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Custom Type [x] Specifies the type of paper loaded in each tray MP Feeder Size Letter Legal Executive Oficio (México) Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope A4 A5 A6 JIS B5 Specifies the paper size loaded in the multipurpose feeder Note
Understanding printer menus 127 Menu item Description MP Feeder Type Custom Type [x] Plain Paper Card Stock Transparency Recycled Glossy Labels Bond Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Specifies the paper type loaded in the multipurpose feeder Manual Paper Size Letter Legal Executive Oficio (México) Folio Statement Universal A4 A5 A6 JIS B5 Specifies the paper size being loaded manually Manual Paper Type Plain Paper Card Stock Transparency Recycled Glossy Labels Bond
Understanding printer menus 128 Menu item Description Manual Envelope Size 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope 7 3/4 Envelope 9 Envelope Specifies the envelope size being loaded manually Manual Envelope Type Envelope Custom Type [x] Specifies the envelope type being loaded manually Note: 10 Envelope is the US factory default setting. DL Envelope is the international factory default setting. Note: Envelope is the factory default setting.
Understanding printer menus 129 Menu item Description Recycled Texture Normal Rough Smooth Specifies the relative texture of the recycled paper loaded Glossy Texture Normal Rough Smooth Specifies the relative texture of the glossy paper loaded Labels Texture Normal Rough Smooth Specifies the relative texture of the labels loaded Bond Texture Rough Smooth Normal Specifies the relative texture of the bond paper loaded Envelope Texture Normal Rough Smooth Specifies the relative texture of the enve
Understanding printer menus 130 Menu item Description Custom [x] Paper Normal Rough Smooth Specifies the relative texture of the custom paper loaded Notes: • Normal is the factory default setting. • Settings appear only if the custom type is supported.
Understanding printer menus 131 Menu items Definition Envelope Weight Normal Heavy Light Identifies the relative weight of the envelopes loaded Rough Envelope Weight Normal Heavy Light Identifies the relative weight of the envelopes loaded Note: Normal is the factory default setting. Notes: • Normal is the factory default setting • Settings appear only if card stock is supported.
Understanding printer menus 132 Menu items Definition Rough/Cotton Weight Normal Heavy Light Identifies the relative weight of the rough/cotton paper loaded Notes: • Normal is the factory default setting. • Settings appear only if rough/cotton paper is supported. Custom [x] Weight Normal Heavy Light Identifies the relative weight of the custom paper type loaded Notes: • Normal is the factory default setting. • Settings appear only if custom paper is supported.
Understanding printer menus 133 Menu item Description Colored Loading Off Duplex Determines whether 2‑sided printing occurs for all print jobs that specify Colored as the paper type Light Loading Off Duplex Determines whether 2‑sided printing occurs for all print jobs that specify Light as the paper type Heavy Loading Off Duplex Determines whether 2‑sided printing occurs for all print jobs that specify Heavy as the paper type Custom [x] Loading Off Duplex Determines whether 2‑sided printing occur
Understanding printer menus 134 Custom Names menu Menu item Definition Custom Name [x] [none] Specify a custom name for a paper type. This name replaces the Custom Type [x] name in the printer menus. Custom Scan Sizes menu Menu item Description Custom Scan Size [x] Scan Size Name Width 1–11.69 inches (25–297 mm) Height 1–17 inches (25–432 mm) Orientation Portrait Landscape 2 scans per side Off On Specifies a custom scan size name, scan sizes, and options.
Understanding printer menus 135 Menu item Description Portrait Height 3–14.17 inches 76–360 mm Sets the portrait height Notes: • 14 inches is the US factory default setting. Inches can be increased in 0.01‑inch increments. • 356 mm is the international factory default setting. Millimeters can be increased in 1‑mm increments. • If the height exceeds the maximum, then the printer uses the maximum height allowed.
Understanding printer menus 136 Menu item Description FTP Shortcuts Prints a report containing information about FTP shortcuts Profiles List Prints a list of profiles stored in the printer Print Fonts Prints a report of all the fonts available for the printer language currently set in the printer Print Directory Prints a list of all the resources stored on an optional flash memory card or printer hard disk Notes: • Job Buffer Size must be set to 100%.
Understanding printer menus 137 Menu item Description PS SmartSwitch On Off Sets the printer to automatically switch to PS emulation when a print job requires it, regardless of the default printer language Notes: • On is the factory default setting. • When Off is used, the printer does not examine incoming data. The printer uses PCL emulation if PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off.
Understanding printer menus 138 Menu item Description Standard Network Setup Reports Network Card TCP/IP IPv6 AppleTalk Displays and sets the printer network settings Network [x] Setup Reports Network Card TCP/IP IPv6 AppleTalk Reports menu This menu is available from the Network/Ports menu: Network/Ports > Standard Network or Network [x] > Standard Network Setup or Network Setup > Reports or Network Reports Menu item Description Print Setup Page Prints a report containing information about the net
Understanding printer menus 139 TCP/IP menu This menu is available from the Network/Ports menu: Network/Ports > Standard Network or Network [x] > Standard Network Setup or Network [x] Setup > TCP/IP Note: This menu is available only in network models or printers attached to print servers. Menu item Description Activate On Off Activates TCP/IP Set Hostname Lets you view or change the current TCP/IP host name Note: On is the factory default setting.
Understanding printer menus 140 Menu item Description Enable mDNS Yes No Lets you view or change the current mDNS setting DNS Server Address Lets you view or change the current DNS server address Enable HTTPS Yes No Lets you view or change the current HTTPS setting Note: Yes is the factory default setting. Note: Yes is the factory default setting.
Understanding printer menus 141 Menu item Description View Address Shows the assigned AppleTalk address Note: The address can be changed only from the Embedded Web Server. Set Zone Provides a list of AppleTalk zones available on the network [default] Note: When “default” is selected, the printer uses the AppleTalk zone that the [list of zones available on the network] router identifies as the default zone for the network.
Understanding printer menus 142 Menu item Description USB Buffer Auto 3KB to [maximum size allowed] Disabled Sets the size of the USB input buffer Notes: • Auto is the factory default setting. • Disabled turns off job buffering. Any jobs already buffered on the printer hard disk are printed before normal processing resumes. • The USB buffer size value can be changed in 1-KB increments.
Understanding printer menus 143 SMTP Setup menu Menu item Description Primary SMTP Gateway Specifies SMTP server gateway and port information Primary SMTP Gateway Port Note: 25 is the default SMTP gateway port. Secondary SMTP Gateway Secondary SMTP Gateway Port SMTP Timeout 5–30 Specifies the amount of time in seconds before the server stops trying to send an e‑mail Note: 30 seconds is the factory default setting.
Understanding printer menus 144 Security menu Editing Security Setups menu Menu item Description Edit Backup Password Creates a backup password Note: This menu item will only appear if a backup password exists.
Understanding printer menus 145 Menu item Description LDAP Certificate Verification Demand Try Allow Never Allows the user to request a server certificate Notes: • Demand is the factory default setting. This means a server certificate is requested. If a bad certificate is provided or if no certificate is provided, the session is terminated immediately. • Try means a server certificate is requested. If no certificate is provided, the session proceeds normally.
Understanding printer menus 146 Menu item Description Reserve Job Expiration Off 1 hour 4 hours 24 hours 1 week Sets a time limit on how long the printer stores print jobs for printing at a later time Note: Off is the factory default setting. Disk Wiping menu Disk Wiping erases only print job data on the printer hard disk that are not currently in use by the file system. All permanent data on the printer hard disk are preserved, such as downloaded fonts, macros, and held jobs.
Understanding printer menus 147 Menu item Description Automatic Method Single pass Multiple pass Marks all disk space used by a previous print job and does not permit the file system to reuse this space until it has been cleared Notes: • “Single pass” is the factory default setting. • Only automatic wiping enables users to activate disk wiping without having to turn the printer off for an extended amount of time. • Highly confidential information should be wiped using only the Multiple pass method.
Understanding printer menus Menu item 148 Description Configure Log Specifies whether and how the audit logs are created Enable Audit Note: Factory default settings enable the security audit log.
Understanding printer menus 149 Menu item Description Enable NTP On Off Enables Network Time Protocol, which synchronizes the clocks of devices on a network NTP Server [NTP Server Address] Lets you view the NTP Server Address Enable Authentication Off On Lets you change the authentication setting to On or Off Note: On is the factory default setting. Note: Off is the factory default setting.
Understanding printer menus 150 Menu item Description Eco-Mode Off Energy Energy/Paper Paper Minimizes the use of energy, paper, or specialty media Notes: • Off is the factory default setting. Off resets the printer to its factory default settings. • Energy minimizes the power used by the printer. Performance may be affected, but print quality is not. • Energy/Paper minimizes the use of power, and of paper and specialty media.
Understanding printer menus 151 Menu item Description Keyboard Keyboard Type English Francais Francais Canadien Deutsch Italiano Espanol Greek Dansk Norsk Nederlands Svenska Suomi Portuguese Russian Polski Swiss German Swiss French Korean Magyar Turkish Czech Simplified Chinese Traditional Chinese Japanese Custom Key 1 Custom Key 2 Specifies a language for the printer control panel virtual keyboard Paper Sizes US Metric Specifies the default paper measurements Notes: • Initial setting is determined
Understanding printer menus 152 Menu item Description Displayed Information Left side Right side Custom Text [x] [x] Toner Waste Toner Bottle Specifies what is displayed on the upper left and right corners of the home screen Fuser Transfer Module When to display Do not display Display Message to Display Default Alternate Default [text entry] Alternate [text entry] For the Left side and Right side options, choose from the following options: None IP Address Hostname Contact Name Location Date/Time mDNS
Understanding printer menus 153 Menu item Description Home screen customization Change Language Copy Copy shortcuts Fax Fax Shortcuts E‑mail E‑mail Shortcuts FTP FTP Shortcuts Search Held Jobs Held Jobs USB Drive Profiles and Solutions Bookmarks Jobs by user Forms and Favorites Lets you add or remove buttons that appear on the home screen Date Format MM‑DD‑YYYY DD‑MM‑YYYY YYYY‑MM‑DD Specifies the format for the printer date Time Format 12 hour A.M./P.M.
Understanding printer menus 154 Menu item Description Allow Custom Job Scans On Off Lets you scan multiple documents into one file Scanner Jam Recovery Job level Page level Specifies how a scan job should be reloaded if a paper jam occurs in the ADF Note: On is the factory default setting. If On is selected, the Allow Custom Job Scans setting can be enabled for specific jobs. Notes: • If “Job level” is selected, then the entire scan job must be scanned again if a paper jam occurs.
Understanding printer menus 155 Menu item Description Timeouts Sleep Mode 1–240 min Disabled Sets the amount of time the printer waits, after a print job is finished, before it goes into a reduced power state Notes: • 30 minutes is the factory default setting. • Lower settings conserve more energy, but may require longer warm‑up times. • Select the lowest setting if the printer shares an electrical circuit with room lighting. • Select a high setting if the printer is in constant use.
Understanding printer menus 156 Menu item Description Print Recovery Auto Continue Disabled 5–255 Lets the printer automatically continue printing from certain offline situations when not resolved within the specified time period Print Recovery Jam Recovery Auto On Off Specifies whether the printer reprints jammed pages Note: Disabled is the factory default setting. Notes: • Auto is the factory default setting.
Understanding printer menus 157 Copy Settings menu Menu item Description Content Type Text/Photo Photo Text Graphics Specifies the type of content in the copy job Content Source Color Laser Inkjet Photo/Film Magazine Newspaper Press Black and White Laser Other Specifies how the original document was produced Color On Off Specifies whether copies are scanned in color Allow color copies On Off Specifies whether copies are printed in color Sides (Duplex) 1 sided to 1 sided 1 sided to 2 sided 2 side
Understanding printer menus 158 Menu item Description Print Page Borders Off On Specifies whether a page border is printed Collate On [1,2,1,2,1,2] Off [1,1,1,2,2,2] Keeps the pages of a print job stacked in sequence when printing multiple copies Original Size Letter Legal Executive Folio Statement Universal 4 x 6 in. 3 x 5 in.
Understanding printer menus 159 Menu item Description Number of Copies 1–999 Specifies the number of copies for the copy job Header/Footer [Location] Off Date/Time Page number Custom text Print on All pages First page only All but first page Custom text Specifies header/footer information and its location on the page For the location, choose from the following options: Note: 1 is the factory default setting.
Understanding printer menus 160 Menu item Description Color Balance Cyan - Red Magenta - Green Yellow - Blue Enables an equal balance of colors in the output Color Dropout Color Dropout None Red Green Blue Default Red Threshold 0–255 Default Green Threshold 0–255 Default Blue Threshold 0–255 Specifies which color to drop during copy jobs, and how much increase or decrease there is in the dropout Contrast Best for Content 0–5 Specifies the contrast used for the copy job Mirror Image Off On Creates
Understanding printer menus 161 Fax Settings menu Fax Mode (Analog Fax Setup) menu Analog Fax Setup mode sends the fax job by way of a telephone line.
Understanding printer menus 162 Menu item Description Fax Cover Page Fax Cover Page Off by default On by default Never use Always use Include to field On Off Include from field Off On From Include Message field Off On Message Include Logo Off On Include Footer [x] Footer [x] Configures the fax cover page Note: “Off by default” is the factory default setting for all Fax Cover Page options.
Understanding printer menus 163 Menu item Description Original Size Mixed Sizes Letter Legal Executive Tabloid Folio Statement Universal 4 x 6 in. 3 x 5 in. Business Card Custom Scan Size [x] A3 A4 A5 Oficio (Mexico) A6 JIS B4 JIS B5 Book Original Specifies the paper size of the original document Sides (Duplex) Off Long edge Short edge Specifies how text and graphics are oriented on a page Note: Mixed Sizes is the US factory default setting. A4 is the international factory default setting.
Understanding printer menus 164 Menu item Description Darkness 1–9 Lightens or darkens the output Dial Prefix Lets you enter a dialing prefix, such as 99. A numeric entry field is provided.
Understanding printer menus 165 Menu item Description Background Removal ‑4 to 4 Adjusts the amount of background visible on a scanned image Color Balance Cyan - Red Magenta - Green Yellow - Blue Enables an equal balance of colors in the scanned image Color Dropout Color Dropout None Red Green Blue Default Red Threshold 0–255 Default Green Threshold 0–255 Default Blue Threshold 0–255 Specifies which color to drop, and how much to increase or decrease the dropout Contrast Best for content 0–5 Spec
Understanding printer menus Menu item 166 Description Auto Convert Color Faxes to Mono Converts all outgoing faxes to black and white Faxes Note: On is the factory default setting.
Understanding printer menus 167 Menu item Description Fax Forwarding Print Print and Forward Forward Enables forwarding of received faxes to another recipient Forward to Fax E‑mail FTP LDSS eSF Specifies the type of recipient to which faxes will be forwarded Forward to Shortcut Lets you enter the shortcut number which matches the recipient type (Fax, E-mail, FTP, LDSS, or eSF) Block No Name Fax Off On Enables blocking of incoming faxes sent from devices with no station ID specified Banned Fax Li
Understanding printer menus 168 Menu item Description Log Paper Source Tray [x] Manual Feeder Specifies the source of the paper used for printing logs Logs Display Remote Fax Name or Remote Station Name Dialed Number Specifies whether printed logs display the dialed number or the station name returned Enable Job Log On Off Enables access to the Fax Job log Enable Call Log On Off Enables access to the Fax Call log Log Output Bin Standard Bin Bin [x] Specifies the exit bin where fax logs are prin
Understanding printer menus 169 Fax Mode (Fax Server Setup) menu Fax Mode sends the fax job to a fax server for transmission. Fax Server Setup Menu item Description To Format Lets you enter specific fax information using the virtual keyboard on the printer control panel Reply Address Subject Message SMTP Setup Specifies SMTP setup information Primary SMTP Gateway Specifies SMTP server port information Secondary SMTP Gateway Image Format PDF (.pdf) XPS (.xps) TIFF (.
Understanding printer menus 170 Menu item Description Original Size Mixed Sizes Letter Legal Executive Folio Statement Universal 4 xn 6 in. 3 x 5 in. Business Card Custom Scan Size [x] A4 A5 A6 Oficio (Mexico) JIS B5 Book Original Mixed Sizes Specifies the paper size of the document being scanned Use Multi‑Page TIFF On Off Lets you save scan jobs into multiple‑page or single-page TIFF files.
Understanding printer menus 171 Menu item Description E‑mail Server Setup Max E‑mail size 0–65535 KB Specifies the maximum e-mail size in kilobytes E‑mail Server Setup Size error message Sends a message when an e-mail is greater than the configured size limit E‑mail Server Setup Limit destinations Specifies a domain name, such as a company domain name, and then limits e‑mail destinations to that domain name only Note: E-mails above the specified size are not sent.
Understanding printer menus 172 Menu item Description Content Source Color Laser Inkjet Magazine Press Black/White Laser Photo/Film Newspaper Other Specifies how the original document was produced Color Color Gray Specifies whether or not a job prints in grayscale or color Resolution 150 200 300 400 600 75 Specifies the resolution of the scan in dots per inch Darkness 1–9 Lightens or darkens the output Orientation Portrait Landscape Specifies the orientation of the scanned image Note: Color La
Understanding printer menus 173 Menu item Description Original Size Letter Legal Executive Tabloid Folio Statement Universal 4 x 6 in. 3 x 5 in. Business Card Custom Scan Size [x] A3 A4 A5 Oficio (Mexico) A6 JIS B4 JIS B5 Book Original Mixed Sizes Specifies the paper size of the document being scanned Sides (Duplex) Off Long edge Short edge Specifies how the text and graphics are oriented on the page Notes: • A4 is the international factory default setting.
Understanding printer menus 174 Menu item Description E‑mail images sent as Attachment Web Link Specifies how the images will be sent Use Multi‑Page TIFF On Off Provides a choice between single-page TIFF files and multiple‑page TIFF files. For a multiple-page scan‑to‑e-mail job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job. Note: Attachment is the factory default setting.
Understanding printer menus 175 Menu item Description Color Dropout Color Dropout None Red Green Blue Default Red Threshold 0–255 Default Green Threshold 0–255 Default Blue Threshold 0–255 Specifies which color to drop during scanning, and how much to increase or decrease the dropout Contrast Best for content 0–5 Specifies the contrast of the output Mirror Image Off On Creates a mirror image of the original document Negative Image Off On Creates a negative image of the original document Shadow D
Understanding printer menus 176 FTP Settings menu Menu item Description Format PDF (.pdf) Secure PDF (.pdf) TIFF (.tif) JPEG (.jpg) XPS (.xps) Specifies the format of the FTP file PDF Version 1.5 1.6 A‑1a 1.2 1.3 1.
Understanding printer menus 177 Menu item Description Orientation Portrait Landscape Specifies the orientation of the scanned image Original Size Letter Legal Executive Tabloid Folio Statement Universal 4 x 6 in. 3 x 5 in.
Understanding printer menus 178 Menu item Description Text/Photo Default 5–90 Sets the quality of a text/photo image in relation to file size and the quality of the image Note: 75 is the factory default setting. Photo Default 5–90 Sets the quality of a photo image in relation to file size and the quality of the image Use Multi‑Page TIFF On Off Provides a choice between single-page TIFF files and multiple‑page TIFF files.
Understanding printer menus 179 Menu item Description Color Dropout Color Dropout None Red Green Blue Default Red Threshold 0–255 Default Green Threshold 0–255 Default Blue Threshold 0–255 Specifies which color to drop during scanning, and how much to increase or decrease the dropout Contrast 0–5 Best for content Specifies the contrast of the output Mirror Image Off On Creates a mirror image of the original document Negative Image Off On Creates a negative image of the original document Shadow D
Understanding printer menus 180 Flash Drive menu Flash Drive menu Scan Settings Menu item Description Format PDF (.pdf) Secure PDF TIFF (.tif) JPEG (.jpg) XPS (.xps) Specifies the format of the file to be sent through FTP PDF Version 1.2–1.
Understanding printer menus 181 Menu item Description Orientation Portrait Landscape Specifies the orientation of the scanned image Original Size Letter Legal Executive Tabloid Folio Statement Universal 4 x 6 in. 3 x 5 in.
Understanding printer menus 182 Menu item Description Photo Default 5–90 Sets the quality of a photo image in relation to file size and the quality Use Multi‑Page TIFF On Off Provides a choice between single-page TIFF files and multiple‑page TIFF files. For a multiple-page scan to FTP job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page. Note: 50 is the factory default setting. Notes: • On is the factory default setting.
Understanding printer menus 183 Menu item Description Mirror Image Off On Creates a mirror image of the original document Negative Image Off On Creates a negative image of the original document Shadow Detail ‑4 to 4 Adjusts the amount of shadow detail visible on a scanned image Scan edge to edge Off On Specifies whether the original document is scanned edge-to-edge Sharpness 1–5 Adjusts the amount of sharpness on a scanned image Temperature ‑4 to 4 Enables the user to specify “warm” or “cool”
Understanding printer menus 184 Hole Punch Off On Specifies whether prints have punched holes Hole Punch Mode 2 holes 3 holes 4 holes Determines the type of punch finishing performed on prints Duplex Binding Long Edge Short Edge Defines the way duplexed pages are bound and how the printing on the back of the page is oriented in relation to the printing on the front of the page Notes: • Off is the factory default setting. • This menu appears only when the printer is equipped with a puncher.
Understanding printer menus Separator Sheets Off Between Copies Between Jobs Between Pages 185 Specifies whether blank separator sheets are inserted Notes: • Off is the factory default setting. • Between Copies inserts a blank sheet between each copy of a print job if Collate is set to On. If Collate is set to Off, then a blank page is inserted between each set of printed pages, such as after all page 1's and after all page 2's. • Between Jobs inserts a blank sheet between print jobs.
Understanding printer menus 186 Menu item Description Print Area Normal Fit to Page Whole Page Sets the logical and physical printable area Notes: • Normal is the factory default setting. When attempting to print data in the non‑printable area defined by the Normal setting, the printer clips the image at the boundary. • Whole Page allows the image to be moved into the non‑printable area defined by the Normal setting, but the printer will clip the image at the Normal setting boundary.
Understanding printer menus 187 Finishing menu Menu item Description Sides (Duplex) 1 sided 2 sided Specifies whether duplex (2‑sided) printing is set as the default for all print jobs Notes: • 1 sided is the factory default setting. • You can set 2-sided printing from the software program. For Windows users, click File > Print, and then click Properties, Preferences, Options, or Setup. For Macintosh users, choose File > Print, and then adjust the settings from the print dialog and pop-up menus.
Understanding printer menus 188 Menu item Description Separator Source Tray [x] Manual Feeder Specifies the paper source for separator sheets Paper Saver Off 2‑Up 3‑Up 4‑Up 6‑Up 9‑Up 12‑Up 16‑Up Specifies that multiple‑page images be printed on one side of a sheet of paper Paper Saver Ordering Horizontal Reverse Horizontal Reverse Vertical Vertical Specifies the positioning of multiple‑page images Note: Tray 1 (standard tray) is the factory default setting.
Understanding printer menus 189 Menu item Description Toner Darkness 1–5 Lightens or darkens the printed output Notes: • 4 is the factory default setting. • Selecting a smaller number can help conserve toner. Enhance Fine Lines Off On Enables a print mode preferable for files such as architectural drawings, maps, electrical circuit diagrams, and flow charts Notes: • Off is the factory default setting. • You can set this option from the software program.
Understanding printer menus 190 Menu item Description Color Balance Cyan ‑5 to 5 Magenta ‑5 to 5 Yellow ‑5 to 5 Black ‑5 to 5 Reset Defaults 0 Adjusts color in printed output by increasing or decreasing the amount of toner being used for each color Color Samples sRGB Display sRGB Vivid Display—True Black Vivid Off—RGB US CMYK Euro CMYK Vivid CMYK Off—CMYK Prints sample pages for each of the RGB and CMYK color conversion tables used in the printer Manual Color RGB Image Vivid sRGB Display Display Tru
Understanding printer menus 191 Menu item Description Manual Color CMYK Image US CMYK Euro CMYK Vivid CMYK Off CMYK Text US CMYK Euro CMYK Vivid CMYK Off CMYK Graphics US CMYK Euro CMYK Vivid CMYK Off Customizes the CMYK color conversions Spot Color Replacement Allows users to create and save custom spot colors with corresponding CMYK values Color Adjust Initiates a recalibration of color conversion tables and allows the printer to make adjustments for color variations in output Notes: • US CMYK
Understanding printer menus 192 Menu item Description Log Action at End of Frequency None E‑mail Current Log E‑mail & Delete Current Log Post Current Log Post & Delete Current Log Determines how the printer responds when the frequency threshold expires Disk Near Full Level 1–99 Off Specifies the maximum size of the log file before the printer executes the Disk Near Full Action Disk Near Full Action None E‑mail Current Log E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post Current Log Post &
Understanding printer menus 193 Utilities menu Menu item Description Remove Held Jobs Confidential Held Not Restored All Removes confidential and held jobs from the printer hard disk Notes: • Selecting a setting affects only print jobs that are resident in the printer. Bookmarks, print jobs on flash drives, and other types of held jobs are not affected. • Not Restored removes all Print and Hold jobs that are not restored from the printer hard disk or memory.
Understanding printer menus 194 XPS menu Menu item Description Print Error Pages Off On Prints a page containing information on errors, including XML markup errors Note: Off is the factory default setting. PDF menu Menu item Description Scale to Fit No Yes Scales page content to fit the selected page size Annotations Do Not Print Print Specifies whether to print annotations in the PDF Note: No is the factory default setting. Note: Do Not Print is the factory default setting.
Understanding printer menus 195 PCL Emul menu Menu item Description Font Source Resident Disk Download Flash All Specifies the set of fonts used by the Font Name menu item Notes: • Resident is the factory default setting. Resident shows the factory default set of fonts downloaded in RAM. • Flash and Disk settings show all fonts resident in that option. • The Flash option must be properly formatted and cannot be read/write‑, write‑, or password‑protected.
Understanding printer menus 196 Menu item Description PCL Emulation Settings Orientation Portrait Landscape Specifies the orientation of text and graphics on the page Notes: • Portrait is the factory default setting. Portrait prints text and graphics parallel to the short edge of the page. • Landscape prints text and graphics parallel to the long edge of the page.
Understanding printer menus 197 Menu item Description Tray Renumber View Factory Defaults None Displays the factory default setting assigned to each tray, drawer, or feeder Tray Renumber Restore Defaults Yes No Returns all tray, drawer, and feeder assignments to the factory default settings HTML menu Menu Item Font Name Albertus MT Antique Olive Apple Chancery Arial MT Avant Garde Bodoni Bookman Chicago Clarendon Cooper Black Copperplate Coronet Courier Eurostile Garamond Geneva Gill Sans Goudy Helv
Understanding printer menus 198 Menu item Description Scale 1–400% Scales the default font for HTML documents Notes: • 100% is the factory default setting. • Scaling can be increased in 1% increments. Orientation Portrait Landscape Sets the page orientation for HTML documents Margin Size 8–255 mm Sets the page margin for HTML documents Note: Portrait is the factory default setting. Notes: • 19 mm is the factory default setting. • Margin size can be increased in 1‑mm increments.
Understanding printer menus 199 PictBridge menu Menu item Description Photo Size Auto L 2L Hagaki Postcard Card Size 100 x 150 mm 4 x 6 in 8 x 10 in Letter A4 A5 JIS B5 Controls the printed size of each photo printed from a PictBridge‑enabled device Layout Auto Off 2 Up 3 Up 4 Up 6 Up 9 Up 12 Up 16 Up Index Print Determines the maximum number of images that can be printed on one side of paper Quality Normal Draft Fine Determines which resolution, toner darkness, and color saver values the device us
Understanding printer menus 200 English, French, German, and Spanish translations are stored in the printer. Other translations are available on the Lexmark Web site at www.lexmark.com.
Securing the printer hard disk and other installed memory 201 Securing the printer hard disk and other installed memory Statement of Volatility Your printer contains various types of memory that are capable of storing device and network settings, information from embedded solutions, and user data. The types of memory—along with the types of data stored by each—are described below.
Securing the printer hard disk and other installed memory 202 Erasing volatile memory The volatile memory (RAM) installed on your printer requires a power source to retain information. To erase the buffered data, simply power down the device. Erasing non‑volatile memory • Individual settings, device and network settings, security settings, and embedded solutions—Erase information and settings by selecting Wipe All Settings in the Configuration menu.
Securing the printer hard disk and other installed memory 203 6 Use the Time and Day(s) options to designate when disk wiping should occur, and then click Add. Repeat as needed to schedule additional times for disk wiping. When finished, use the browser Back button to return to the Disk Wiping setup screen. Note: Disk wiping can take from several minutes to more than an hour, during which time the printer will be unavailable for other user tasks.
Securing the printer hard disk and other installed memory 204 Configuring printer hard disk encryption Note: Your printer may not have a hard disk installed. Enabling hard disk encryption helps prevent the loss of sensitive data in the event your printer or its hard disk is stolen. Using the Embedded Web Server 1 From the Embedded Web Server, click Settings > Security > Disk Encryption. Note: Disk Encryption appears in the Security Menu only when a formatted, non‑defective printer hard disk is installed.
Maintaining the printer 205 Maintaining the printer Periodically, certain tasks are required to maintain optimum print quality. Cleaning the exterior of the printer 1 Make sure that the printer is turned off and unplugged from the wall outlet. CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables to the printer before proceeding. 2 Remove paper from the standard exit bin.
Maintaining the printer 1 White underside ADF cover 2 White underside scanner glass cover 3 Scanner glass 4 ADF glass 206 3 Wipe the scanner glass until it is clean and dry. 4 Wipe the white underside of the scanner cover until it is clean and dry. 5 Close the scanner cover. Storing supplies Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until you are ready to use them.
Maintaining the printer 207 Ordering supplies To order supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark authorized supplies dealers in your area. In other countries or regions, visit the Lexmark Web Site at www.lexmark.com or contact the place where you purchased the printer. Note: All life estimates for printer supplies assume printing on letter‑ or A4‑size plain paper. Ordering toner cartridges When 88.xx [Color] cartridge low appears, order a new toner cartridge.
Maintaining the printer 208 Part name Part number Waste toner bottle C540X75G Replacing supplies Replacing the waste toner bottle Replace the waste toner bottle when 82 Replace waste toner appears. The printer will not continue printing until the waste toner bottle is replaced. 1 Unpack the replacement waste toner bottle. 2 Grasp the front door at the side handholds, and then pull it toward you. CAUTION—HOT SURFACE: The inside of the printer might be hot.
Maintaining the printer 4 Remove the right side cover. 5 Press the green levers on each side of the waste toner bottle, and then remove it. 6 Place the waste toner bottle in the enclosed packaging.
Maintaining the printer 210 7 Insert the new waste toner bottle. 8 Replace the right side cover. 9 Close the top door.
Maintaining the printer 10 Close the front door. Replacing a black and color imaging kit Replace the black and color imaging kit when Replace Color Imaging Kit appears. 1 Grasp the front door at the side handholds, and then pull it toward you to open it. CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.
Maintaining the printer 2 Open the top door. 3 Remove the toner cartridges by lifting the handles, and then gently pulling away from the imaging kit. 4 Remove the right side cover.
Maintaining the printer 213 5 Press the green levers on each side of the waste toner bottle, and remove it. 6 Lift the blue levers on the imaging kit, and then pull it toward you. 7 Press down on the blue levers, grasp the green handles on the sides, and then pull the imaging kit out. Warning—Potential Damage: Do not touch the underside of the imaging kit. This could damage the imaging kit.
Maintaining the printer 8 Unpack the replacement black and color imaging kit. Leave the packaging on the developer units. 9 Gently shake the yellow, cyan, magenta, and black developer units side to side. 10 Remove the red shipping cover from the yellow, cyan, magenta, and black developer units. 11 Insert the yellow, cyan, magenta, and black developer units. 12 Place the used black and color imaging kit in the enclosed package.
Maintaining the printer 13 Align and insert the imaging kit. 14 Replace the waste toner bottle.
Maintaining the printer 216 15 Replace the right side cover. 16 Replace the toner cartridges. 17 Close the top door.
Maintaining the printer 18 Close the front door. Replacing a toner cartridge Replace the specified toner cartridge (yellow, cyan, magenta, or black) when 88.xx [Color] cartridge critically low appears. The printer will not continue printing until the specified cartridge is replaced. Warning—Potential Damage: Damage caused by use of a non‑Lexmark toner cartridge is not covered under warranty. Note: Degraded print quality may result from using non‑Lexmark toner cartridges.
Maintaining the printer 4 Remove the toner cartridge by lifting the handle, and then gently pull away from the imaging kit. 5 Align the new toner cartridge, and then press down until it is all the way into the slot.
Maintaining the printer 219 6 Close the top door. K K M M C Y C Y Replacing a developer unit Replace a developer unit when a print quality defect occurs or when damage occurs to the printer. 1 Grasp the front door at the side handholds, and then pull it toward you to open it. CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.
Maintaining the printer 2 Open the top door. 3 Remove the toner cartridges by lifting the handles and then gently pulling away from the imaging kit. 4 Remove the right side cover.
Maintaining the printer 221 5 Press the green levers on each side of the waste toner bottle, and then remove it. 6 Lift the blue levers on the imaging kit, and then pull it toward you. 7 Press down on the blue levers, grasp the handles on the sides, and then pull the imaging kit out. Warning—Potential Damage: Do not touch the underside of the imaging kit. This could damage the imaging kit.
Maintaining the printer 8 Remove the used developer unit. 9 Place the used developer in the enclosed package. 10 Unpack the replacement developer unit. Leave the packaging on the developer unit. 11 Gently shake the developer unit side to side. 12 Remove the red shipping cover from the developer unit.
Maintaining the printer 13 Insert the developer unit. 14 Align and insert the imaging kit.
Maintaining the printer 15 Replace the waste toner bottle. 16 Replace the right side cover. 17 Replace the toner cartridges.
Maintaining the printer 225 18 Close the top door. K K M M C Y C Y 19 Close the front door. Moving the printer Before moving the printer CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely. CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage: • Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
Maintaining the printer 226 • Lift the printer off of the optional drawer and set it aside instead of trying to lift the drawer and printer at the same time. Note: Use the handholds located on both sides of the printer to lift it off the optional drawer. Warning—Potential Damage: Damage to the printer caused by improper moving is not covered by the printer warranty.
Administrative support 227 Administrative support Finding advanced networking and administrator information This chapter covers basic administrative support tasks using the Embedded Web Server. For more advanced system support tasks, see the Networking Guide on the Software and Documentation CD and the Embedded Web Server Administrator's Guide on the Lexmark Web site at http://support.lexmark.com.
Administrative support 228 If you do not know the IP address of the printer, you can: • View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. 2 Check the virtual display that appears in the top left corner of the screen. The virtual display works as an actual display would work on a printer control panel, showing printer messages.
Administrative support > Settings > General Settings > Factory Defaults > Restore Now > Submit 229
Clearing jams 230 Clearing jams By carefully selecting paper and loading it properly, you can avoid most jams. If jams do occur, follow the steps outlined in this section. To clear a jam message and resume printing, clear the entire paper path, and then touch Continue. If Jam Recovery is set to On, then the printer prints a new copy of the page that jammed. If Jam Recovery is set to Auto, then the printer reprints the jammed page if enough printer memory is available.
Clearing jams 231 9 M K 3 Y C 2 4 5 1 6 8 1 7 Jam number Jam location 200, 241 In the standard 250‑sheet tray and manual feeder (Tray 1) 1 Open the front door. Inspect the area behind the front door, and then any jams. 3 Close the front door. 2 201 Under the fuser 3 202 In the fuser 4 230 In the duplex 5 235 In the duplex Instructions remove any jams. 2 Open the fuser cover. Inspect the area under the cover, and then remove 4 Pull Tray 1 out.
Clearing jams 200 paper jam 1 Grasp the handle, and pull the standard 250-sheet tray (Tray 1) and manual feeder out. 2 Grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 3 Insert the tray. 4 From the printer control panel, touch Continue, jam cleared. 201 paper jam 1 Grasp the front door at the side handholds, and then pull it toward you to open it. CAUTION—HOT SURFACE: The inside of the printer might be hot.
Clearing jams 2 Grasp the jammed paper on each side, and then gently pull it out. Notes: • Make sure all paper fragments are removed. • There may be a second sheet jammed if 200.xx Paper Jam and 202.xx Paper Jam appear. 3 Close the front door. 4 From the printer control panel, touch Continue, jam cleared. 202 paper jam 1 Grasp the front door at the side handholds, and then pull it toward you to open it. CAUTION—HOT SURFACE: The inside of the printer might be hot.
Clearing jams 2 Grasp the green lever, and then pull the fuser cover toward you. 3 Hold the fuser cover down, and then remove the jammed paper. Note: Make sure all paper fragments are removed.
Clearing jams 235 The fuser cover closes when released. 4 Close the front door. 5 From the printer control panel, touch Continue, jam cleared. 230 paper jam 1 Grasp the front door at the side handholds, and then pull it toward you to open it. 2 Grasp the jammed paper, and then gently pull it out. Note: Make sure all paper fragments are removed. 3 From the printer control panel, touch Continue, jam cleared. 235 paper jam This jam occurs when the paper is too short for the duplex unit.
Clearing jams 24x paper jam 241 paper jam 1 Grasp the handle, and then pull the standard 250-sheet tray (Tray 1). 2 Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 3 Insert the tray. 4 From the printer control panel, touch Continue, jam cleared. 242 paper jam 1 Grasp the optional 650-sheet tray handle, and then pull the tray out. Note: The optional 650-sheet tray is supported only in select printer models.
Clearing jams 243 paper jam 1 Grasp the optional 550-sheet tray handle, and then pull the tray out. Note: The optional 550-sheet tray is supported only in select printer models. 2 Firmly grasp the jammed paper, and then gently pull it out. Note: Make sure all paper fragments are removed. 3 Insert the tray. 4 From the printer control panel, touch Continue, jam cleared. 250 paper jam 1 Remove all paper from the multipurpose feeder. 2 Push the lever in the multipurpose feeder to access the jammed paper.
Clearing jams 238 290–294 paper jams 1 Remove all original documents from the ADF. 2 Open the ADF cover, firmly grasp any jammed paper, and then gently pull it out. Remove the pick arm assembly to remove hard‑to‑reach jammed paper. 3 Close the ADF cover. 4 Open the scanner cover, firmly grasp any jammed paper, and then gently pull it out. Note: Make sure all paper fragments are removed. 5 Close the scanner cover. 6 From the printer control panel, touch Continue, jam cleared.
Troubleshooting 239 Troubleshooting Solving basic printer problems If there are basic printer problems, or the printer is unresponsive, make sure: • • • • • • The power cord is plugged into the printer and a properly grounded electrical outlet. The electrical outlet is not turned off by any switch or breaker. The printer is not plugged into any surge protectors, uninterrupted power supplies, or extension cords. Other electronic equipment plugged into the outlet is working. The printer is turned on.
Troubleshooting 240 Change [paper source] to [custom string] Try one or more of the following: • Touch Use current [paper source] to ignore the message and print from the selected tray. • Load the correct paper size and type in the tray, verify the paper size and type settings are specified in the printer control panel Paper menu, and then touch Paper changed, continue. • Touch Cancel job to cancel the print job.
Troubleshooting 241 Change [paper source] to [paper size] [paper type] load [orientation] Try one or more of the following: • Touch Use current [paper source] to ignore the message and print from the selected tray. • Load the correct paper size and type in the tray, verify the paper size and type settings are specified in the printer control panel Paper menu, and then touch Paper changed, continue. • Touch Cancel job to cancel the print job. Close front door 1 Turn the printer off, and then on.
Troubleshooting 242 • Touch Finish job without further scanning to end the last successful scan job. • Touch Restart job to restart the scan job with the same settings from the previous scan job. Insert Tray [x] Fully insert the specified tray into the printer. Load [src] with [custom type name] Try one or more of the following: • Load the specified paper in the tray or feeder. • Touch Paper loaded, continue to clear the message and continue printing.
Troubleshooting 243 Load Manual Feeder with [custom type name] Try one or more of the following: • • • • Load the specified paper in the manual feeder. Touch Prompt each page, paper loaded or Do not prompt, paper loaded to clear the message and continue printing. Touch Automatically select paper to use the paper loaded in the tray. Cancel the print job. Load Manual Feeder with [custom string] Try one or more of the following: • • • • Load the specified paper in the manual feeder.
Troubleshooting 244 Remove packaging material, [area name] Remove any remaining packaging material from the specified location. Remove paper from standard output bin Remove the stack of paper from the standard exit bin. Replace all originals if restarting job. Try one or more of the following: • Touch Cancel job to clear the message and cancel the scan job. • Touch Scan from automatic feeder to continue scanning from the ADF immediately after the last successful scan job.
Troubleshooting 245 Some held jobs were not restored Touch Continue to delete the specified job. Note: Held jobs that are not restored stay on the hard disk and are inaccessible. Unsupported camera mode, unplug camera and change mode The camera mode does not support PictBridge. Unplug the camera, change the mode and plug the camera back into the printer. Unsupported disk An unsupported disk has been inserted. Remove the unsupported disk, and then install a supported one. 30.
Troubleshooting 246 34 Incorrect paper size, open [src] Try one or more of the following: • Load the appropriate paper or specialty media in the proper tray. • Confirm that the wheel on tray 1 is set to the paper size loaded in the tray. Make sure this size is the size you are trying to print. • • • • Touch Continue to clear the message and print using a different tray. Check length and width guides of the tray and make sure the paper is properly loaded in the tray.
Troubleshooting 247 • Install additional printer memory. 51 Defective flash detected Try one or more of the following: • Touch Continue to clear the message and continue printing. • Cancel the current print job. 52 Not enough free space in flash memory for resources Try one or more of the following: • Touch Continue to clear the message and continue printing. Downloaded fonts and macros not previously stored in flash memory are deleted. • Delete fonts, macros, and other data stored in flash memory.
Troubleshooting 248 57 Configuration change, some held jobs were not restored Something has changed in the printer to invalidate the held jobs. Possible changes include: • • • • The printer firmware has been updated. Paper input options needed for the print job were removed. The print job was created using data from a device in the USB port and the device is no longer in the USB port. The printer hard disk contains print jobs that were stored while installed in a different printer model.
Troubleshooting 62 Disk full Try one or more of the following: • Touch Continue to clear the message and continue processing. • Delete fonts, macros, and other data stored on the printer hard disk. • Install a printer hard disk with larger capacity. 63 Unformatted disk Try one or more of the following: • Touch Continue to clear the message and continue printing. • Format the printer hard disk. If the error message remains, the hard disk may be defective and require replacing.
Troubleshooting 250 88.xx [color] cartridge low 1 Order a replacement toner cartridge immediately. 2 Remove the specified cartridge. 3 Firmly shake the cartridge side‑to‑side and front‑to‑back several times to redistribute the toner. 4 Reinsert the cartridge, and then touch Continue to clear the message and continue printing. Note: Repeat this procedure multiple times until the print remains faded, and then replace the cartridge. 88.xx [color] cartridge nearly low 1 Order a replacement toner cartridge.
Troubleshooting 3 Load the original documents in the ADF. 4 Adjust the ADF guides. 5 Touch Continue, jam cleared. Solving printing problems Multiple‑language PDF files do not print The PDF files may contain unavailable fonts. 1 Open the document you want to print in Adobe Acrobat. 2 Click the printer icon > Advanced > Print as image > OK > OK. Printer control panel display is blank or displays only diamonds The printer self test failed.
Troubleshooting 252 MAKE SURE THE CORRECT PRINTER SOFTWARE IS INSTALLED • Verify that you are using the correct printer software. • If the printer is connected to your computer through a USB port, then make sure you are running a supported operating system and using a compatible printer software. MAKE SURE THE INTERNAL PRINT SERVER IS WORKING PROPERLY • Make sure the internal print server is properly installed and that the printer is connected to the network.
Troubleshooting 253 Print job takes longer than expected Try one or more of the following: REDUCE THE COMPLEXITY OF THE PRINT JOB Eliminate the number and size of fonts, the number and complexity of images, and the number of pages in the print job.
Troubleshooting 254 USE THE SAME PAPER SIZE AND PAPER TYPE SETTINGS • Print a menu settings page and compare the settings for each tray. • If necessary, adjust the settings from the Paper Size/Type menu. Large jobs do not collate These are possible solutions. Try one or more of the following: MAKE SURE COLLATE IS SET TO ON From the printer control panel Finishing menu, Print Properties, or the Print dialog, set Collate to On.
Troubleshooting Scanner unit does not close Make sure there are no obstructions: 1 Lift the scanner unit. 2 Remove any obstruction keeping the scanner unit open. 3 Lower the scanner unit.
Troubleshooting 256 PLACE THE ORIGINAL DOCUMENT PROPERLY Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner. MAKE SURE TO USE THE APPROPRIATE COPY SETTINGS When patterns (moiré) appear in the output: • On the Copy screen make sure the Content Type and Source settings are appropriate for the document being scanned.
Troubleshooting 257 CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray: 1 From the printer control panel, check the Paper Size setting from the Paper menu. 2 Before sending the job to print, specify the correct size setting: • For Windows users, specify the size from Print Properties. • For Macintosh users, specify the size from the Page Setup dialog.
Troubleshooting 258 THE SCAN RESOLUTION MAY BE SET TOO HIGH Select a lower scan resolution. Poor scanned image quality These are possible solutions. Try one or more of the following: CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages. THE SCANNER GLASS MAY BE DIRTY Clean the scanner glass with a clean, lint‑free cloth dampened with water. For more information, see “Cleaning the scanner glass” on page 205.
Troubleshooting 259 Cannot scan from a computer These are possible solutions. Try one or more of the following: CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages. CHECK THE POWER Make sure the printer is plugged in, the power is on, and Ready appears. CHECK THE CABLE CONNECTIONS Make sure the network or USB cable is securely connected to the computer and the printer. Solving fax problems Fax and e-mail functions are not set up The indicator light blinks red until you set up fax and e‑mail.
Troubleshooting 260 Cannot send or receive a fax These are possible solutions. Try one or more of the following: CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages. CHECK THE POWER Make sure the printer is plugged in, the power is on, and Ready appears. CHECK THE PRINTER CONNECTIONS Make sure the cable connections for the following hardware are secure, if applicable: • Telephone • Handset • Answering machine CHECK THE TELEPHONE WALL JACK 1 Plug a telephone into the wall jack.
Troubleshooting 261 TEMPORARILY DISCONNECT OTHER EQUIPMENT To ensure the printer is working correctly, connect it directly to the telephone line. Disconnect any answering machines, computers with modems, or telephone line splitters. CHECK FOR JAMS Clear any jams, and then make sure that Ready appears. TEMPORARILY DISABLE CALL WAITING Call Waiting can disrupt fax transmissions. Disable this feature before sending or receiving a fax.
Troubleshooting 262 REPLACE THE TONER OR PRINT CARTRIDGE Replace the toner or print cartridge. Can receive but not send faxes These are possible solutions. Try one or more of the following: MAKE SURE THE PRINTER IS IN FAX MODE From the printer control panel, press the Fax button to put the printer in Fax mode. MAKE SURE THE DOCUMENT IS LOADED PROPERLY Load the original document faceup, short edge first into the ADF or facedown on the scanner glass in the upper left corner.
Troubleshooting 263 3 In the Max Speed box, click one of the following: 2400 4800 9600 14400 33600 4 Click Submit. Solving home screen applications problems An application error has occurred CHECK THE SYSTEM LOG FOR RELEVANT DETAILS 1 Type the printer IP address or host name in the address field of your Web browser.
Troubleshooting 264 Solving option problems Option does not operate correctly or quits after it is installed Try one or more of the following: RESET THE PRINTER Turn the printer off, wait for about 10 seconds, and then turn the printer on. CHECK TO SEE IF THE OPTION IS CONNECTED TO THE PRINTER 1 Turn the printer off using the power switch. 2 Unplug the power cord from the wall outlet, and then from the printer. 3 Check the connection between the option and the printer.
Troubleshooting 265 Multipurpose feeder CHECK THE MULTIPURPOSE FEEDER Make sure the 650‑sheet duo drawer (multipurpose feeder) is installed properly. CLEAR ANY JAMS Clear any jams in the multipurpose feeder. CHECK THE POWER CORD CONNECTION Make sure: • The power cord is plugged into the printer and a properly grounded electrical outlet. • The outlet has power. CHECK THE PAPER Use recommended paper and specialty media. For more information, see the chapter about paper and specialty media guidelines.
Troubleshooting 266 MAKE SURE THERE IS NOT TOO MUCH PAPER IN THE PAPER TRAY Make sure the stack of paper you load does not exceed the maximum stack height indicated in the tray or on the multipurpose feeder. CHECK THE PAPER GUIDES Move the guides in the tray to the correct positions for the paper size loaded. THE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY • Load paper from a fresh package. • Store paper in its original wrapper until you use it.
Troubleshooting 267 Solving print quality problems The information in the following topics may help you solve print quality problems. If these suggestions still do not correct the problem, contact Customer Support. You may have a printer part that requires adjustment or replacement. Printer is printing blank pages Try one or more of the following: MAKE SURE THERE IS NO PACKING MATERIAL LEFT ON THE TONER OR PRINT CARTRIDGE Remove the cartridge and make sure the packing material is properly removed.
Troubleshooting Clipped images Try one or more of the following: CHECK THE GUIDES Move the width and length guides in the tray to the correct positions for the paper size loaded. CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray: 1 From the printer control panel Paper menu, check the Paper Size setting. 2 Before sending the job to print, specify the correct size setting: • For Windows users, specify the size from Print Properties.
Troubleshooting 269 Incorrect margins ABCD ABCD ABCD These are possible solutions. Try one or more of the following: CHECK THE PAPER GUIDES Move the guides in the tray to the correct positions for the paper size loaded. CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray: 1 From the printer control panel Paper menu, check the Paper Size setting.
Troubleshooting Paper curl Try one or more of the following: CHECK THE PAPER TYPE AND WEIGHT SETTINGS Make sure the paper type and weight settings match the paper loaded in the tray or feeder: 1 From the printer control panel Paper menu, check the Paper Type and Paper Weight settings. 2 Before sending the print job, specify the correct paper type setting: • For Windows users, specify the paper type from Print Properties. • For Macintosh users, specify the paper type from the Print dialog.
Troubleshooting 271 THE FUSER MAY BE WORN OR DEFECTIVE Replace the fuser. ) ) ) ) Repeating defects REPLACE THE DEVELOPER UNIT Replace the developer unit if the defects occur in every 43.9 mm (1.7 in.) of the page. REPLACE THE IMAGING KIT Replace the imaging kit if print defects occur in the following instances: • in every 34.6 mm (1.4 in.) of the page • in every 94.2 mm (3.71 in.) of the page Note: The printer has two types of imaging kits: a black and color imaging kit, and a black imaging kit.
Troubleshooting 272 Print is too light Try one or more of the following: CHECK THE DARKNESS, BRIGHTNESS, AND CONTRAST SETTINGS The Toner Darkness setting may be too light, the Brightness setting may be too light, or the Contrast setting may be too low. • Change these settings from the printer control panel Quality menu. • For Windows users, change these settings from Print Properties • For Macintosh users: 1 Choose File > Print. 2 From the Orientation pictures drop‑down menu, choose Printer Features.
Troubleshooting 273 MAKE SURE THERE IS NO DEFECTIVE TONER CARTRIDGE Replace the defective toner cartridge. Print is too dark Try one or more of the following: CHECK THE DARKNESS, BRIGHTNESS, AND CONTRAST SETTINGS The Toner Darkness setting may be too dark, the Brightness setting may be too dark, or the Contrast setting may be too high. • Change these settings from the printer control panel Quality menu. • For Windows users, change these settings from Print Properties.
Troubleshooting 274 Solid color or black pages appear on prints MAKE SURE THE TONER OR PRINT CARTRIDGES ARE INSTALLED CORRECTLY, ARE NOT DEFECTIVE AND NOT LOW ON TONER • Remove and reinstall the toner or print cartridges. • Make sure the toner is distributed evenly within the toner or print cartridge: 1 Remove the toner or print cartridge. 2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute the toner. 3 Reinsert the toner or print cartridge.
Troubleshooting 275 Toner rubs off These are possible solutions. Try one or more of the following: CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray: 1 From the printer control panel, check the Paper Type setting from the Paper menu. 2 Before sending the job to print, specify the correct type setting: • For Windows users, specify the type from Print Properties. • For Macintosh users, specify the type from the Print dialog.
Troubleshooting 276 Transparency print quality is poor Try one or more of the following: CHECK THE TRANSPARENCIES Use only transparencies that meet the printer specifications. CHECK THE PAPER TYPE SETTING Make sure the paper type setting is set to Transparency: 1 From the printer control panel Paper menu, check the Paper Type setting. 2 Before sending the job to print, specify the correct type setting: • For Windows users, specify the type from Print Properties.
Troubleshooting 277 How is color specified in a document to be printed? Software programs typically specify document color using RGB or CMYK color combinations. Additionally, they allow users to modify the color of each object in a document. For more information, see the software program Help topics. How does the printer know what color to print? When a user prints a document, information describing the type and color of each object is sent to the printer.
Troubleshooting 278 Manual Color menu Object type RGB Image RGB Text RGB Graphics Color conversion tables • Vivid—Produces brighter, more saturated colors and may be applied to all incoming color formats. • sRGB Display—Produces an output that approximates the colors displayed on a computer monitor. Black toner usage is optimized for printing photographs. • Display—True Black—Produces an output that approximates the colors displayed on a computer monitor.
Troubleshooting 279 To access a detailed Color Samples set from the Embedded Web Server: 1 Type the printer IP address or host name in the address field of your Web browser. Note: If you do not know the IP address or host name of the printer, then you can: • View the information on the printer control panel home screen, or in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section.
Notices 280 Notices Product information Product name: Lexmark X548, X548de Machine type: 7525 Model(s): 630, 632, 636 Edition notice November 2012 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
Notices 281 Trademarks Lexmark, Lexmark with diamond design, and MarkVision are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. ScanBack is a trademark of Lexmark International, Inc. Mac and the Mac logo are trademarks of Apple Inc., registered in the U.S. and other countries. PCL® is a registered trademark of the Hewlett-Packard Company.
Notices Univers 282 Linotype-Hell AG and/or its subsidiaries All other trademarks are the property of their respective owners. AirPrint and the AirPrint logo are trademarks of Apple, Inc. Federal Communications Commission (FCC) compliance information statement This product has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules.
Notices 283 Waste from Electrical and Electronic Equipment (WEEE) directive The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union. We encourage the recycling of our products. If you have further questions about recycling options, visit the Lexmark Web site at www.lexmark.com for your local sales office phone number. Product disposal Do not dispose of the printer or supplies in the same manner as normal household waste.
Notices 284 ENERGY STAR Any Lexmark product bearing the ENERGY STAR emblem on the product or on a start-up screen is certified to comply with Environmental Protection Agency (EPA) ENERGY STAR requirements as configured when shipped by Lexmark. Temperature information Ambient temperature 15.6°C – 32.2°C Shipping and storage temperature ‑40.0°C – 60.0°C Laser notice The printer is certified in the U.S.
Notices 285 Power consumption Product power consumption The following table documents the power consumption characteristics of the product. Note: Some modes may not apply to your product. Mode Description Power consumption (Watts) Printing The product is generating hard‑copy output from electronic inputs. 540 W Copy The product is generating hard‑copy output from hard‑copy original documents. 530 W Scan The product is scanning hard‑copy documents.
Notices 286 Industry Canada compliance statement This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Standard ICES-003. Avis de conformité aux normes de l’industrie du Canada Cet appareil numérique de classe A est conforme aux exigences de la norme canadienne relative aux équipements pouvant causer des interférences NMB-003.
Notices 287 provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See your setup documentation for more information. The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0).
Notices 288 Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected.
Notices 289 Using this product in Switzerland This product requires a Swiss billing tone filter (Lexmark part number 80D1877) to be installed on any line which receives metering pulses in Switzerland. The filter must be used, as metering pulses are present on all analog telephone lines in Switzerland.
Notices 290 To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from windows to provide maximum shielding. Equipment (or its transmit antenna) that is installed outdoors is subject to licensing. The installer of this radio equipment must ensure that the antenna is located or pointed such that it does not emit RF fields in excess of Health Canada limits for the general population; consult Safety Code 6, obtainable from Health Canada's Web site www.
Notices 291 Products equipped with 2.4GHz Wireless LAN option are in conformity with the protection requirements of EC Council directives 2004/108/EC, 2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility, safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment. Compliance is indicated by the CE marking.
Notices 292 Íslenska Hér með lýsir Lexmark International, Inc. yfir því að þessi vara er í samræmi við grunnkröfur og aðrar kröfur, sem gerðar eru í tilskipun 1999/5/EC. Italiano Con la presente Lexmark International, Inc. dichiara che questo questo prodotto è conforme ai requisiti essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE. Latviski Ar šo Lexmark International, Inc.
Notices 293 If this product is a feature or option, this statement applies only when that feature or option is used with the product for which it was intended. To obtain warranty service, you may be required to present the feature or option with the product. If you transfer this product to another user, warranty service under the terms of this statement is available to that user for the remainder of the warranty period. You should transfer proof of original purchase and this statement to that user.
Notices 294 —Use of printing media outside of Lexmark specifications —Refurbishment, repair, refilling or remanufacture by a third party of products, supplies or parts —Products, supplies, parts, materials (such as toners and inks), software, or interfaces not furnished by Lexmark TO THE EXTENT PERMITTED BY APPLICABLE LAW, NEITHER LEXMARK NOR ITS THIRD PARTY SUPPLIERS OR REMARKETERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED, WITH RESPECT TO THIS PRODUCT, AND SPECIFICALLY
Notices 295 The use of certain patents in this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property Rights (IPR) Disclosure of Certicom Corp. at the IETF for AES-CCM ECC Cipher Suites for TLS implemented in the product or service. The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property Rights (IPR) Disclosure of Certicom Corp.
Index 296 Index Numerics 200 paper jam 232 201 paper jam 232 202 paper jam 233 230 paper jam 235 235 paper jam 235 241 paper jam 236 242 paper jam 236 243 paper jam 236 250 paper jam 237 250‑sheet tray (standard) loading 48 290.30 Scanner Static Jam - Paper Stop 244 290–294 ADF scanning jams 250 290–294 paper jams 238 30.xx [Color] cartridge missing 245 30.xx Missing [color] cartridge and/or [color] imaging kit 245 31.xx Defective [color] cartridge 245 31.xx Defective imaging kit 245 32.
Index Change [paper source] to [paper size] load [orientation] 240 checking an unresponsive printer 239 checking an unresponsive scanner 257 checking status of supplies 206 checking the printer status using the Embedded Web Server 227 checking the status of supplies 206 checking the virtual display using the Embedded Web Server 227 checking virtual display using the Embedded Web Server 227 cleaning exterior of the printer 205 scanner glass 205 Close front door 241 collating copies 79 confidential print job
Index Embedded Web Server Administrator's Guide where to find 227 emission notices 282, 286, 289, 290 encrypting the printer hard disk 204 enlarging a copy 78 envelopes loading 52, 54 tips 67 environmental settings brightness, adjusting 46 conserving supplies 43 Eco‑Mode 44 Quiet Mode 44 Sleep Mode 45 erasing hard disk memory 202 erasing non‑volatile memory 202 erasing volatile memory 202 Error reading USB hub. Remove hub.
Index font card installing 30 font sample list printing 72 Forms and Favorites setting up 22 forwarding faxes 112 FTP scanning using address book 116 FTP address creating shortcuts using the touch screen 115 FTP screen advanced options 118 options 116, 117 FTP Settings menu 176 G General Settings menu 149 Green settings Eco‑Mode 44 Quiet Mode 44 guidelines card stock 67 envelopes 67 letterhead 68 transparencies 70 H hard disk wiping 202 hard disk memory erasing 202 held jobs 70 printing from a Macintosh
Index Disk Wiping 146 Edit Security Setups 144 E‑mail Settings 170 Fax Mode (Analog Fax Setup) 161 Fax Mode (Fax Server Setup) 169 Finishing 187 Flash Drive 180 FTP Settings 176 General Settings 149 Help 199 HTML 197 Image 198 IPv6 140 Job Accounting 191 Miscellaneous 144 Network [x] 136 Network Card 138 Paper Loading 132 Paper Size/Type 125 Paper Texture 128 Paper Weight 130 PCL Emul 195 PDF 194 PictBridge 199 PostScript 194 Quality 188 Reports 135, 138 Security Audit Log 147 Set Date/Time 148 Settings 18
Index print quality troubleshooting blank pages 267 characters have jagged edges 267 clipped images 268 dark lines 268 gray background 268 light colored line, white line, or incorrectly colored line 269 poor transparency quality 276 print irregularities 270 print is too dark 273 print is too light 272 repeating defects 271 skewed print 271 solid color or black pages appear on prints 274 toner fog or background shading 274 toner rubs off 275 toner specks 275 uneven print density 276 print troubleshooting er
Index Load [src] with [custom string] 242 Load [src] with [custom type name] 242 Load [src] with [size] 242 Load [src] with [type] [size] 242 Load Manual Feeder with [custom string] 243 Load Manual Feeder with [custom type name] 243 Load Manual Feeder with [paper size] 243 Load Manual Feeder with [paper type] [paper size] 243 Memory full, cannot print faxes 243 No analog phone line connected to modem, fax is disabled 243 Remove packaging material, [area name] 244 Remove paper from standard output bin 244 R
Index to an FTP address 115 to an FTP, using address book 116 scanning to a computer 119 scanning to a flash drive 120 scanning to an FTP address creating shortcuts using the computer 114 using shortcut numbers 115 using the address book 116 using the touch screen 115 Security Audit Log menu 147 security lock 26 security lock port 36 selecting paper 59 sending a fax 106 sending a fax using shortcuts 107 sending a fax using the touch screen 106 sending fax using shortcuts 107 using the address book 107 send
Index incorrect or strange characters print 253 jammed pages are not reprinted 266 job prints from wrong tray 253 job prints on wrong paper 253 jobs do not print 251 Large jobs do not collate 254 multiple‑language PDF files do not print 251 paper curl 270 paper frequently jams 265 print job takes longer than expected 253 tray linking does not work 253 unexpected page breaks occur 254 troubleshooting, print quality blank pages 267 characters have jagged edges 267 clipped images 268 dark lines 268 gray backg
