Quick Reference Guide

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Quick Reference

Learning about the printer

Using the printer control panel

Use the To

1 Printer control

panel

• View the printer status and messages.

• Set up and operate the printer.

2 Home button Go to the home screen.

3 Sleep button Enable Sleep mode or Hibernate mode.

Do the following to wake the printer from

Sleep mode:

• Press any hard button.

• Open a door or cover.

• Send a print job from the computer.

• Perform a power‑on reset (POR) with the

main power switch.

• Attach a device to the USB port on the

printer.

4 Keypad Enter numbers, letters, or symbols.

5 Indicator light Check the status of the printer.

6 Start button Start a job, depending on which mode is

selected.

Use the To

7 Cancel button Stop all printer activity.

8 Clear All /

Reset button

Reset the default settings of a function, such

as printing, copying, or e-mailing.

Understanding the home screen

When the printer is turned on, the display shows a basic screen,

referred to as the home screen. Touch the home screen buttons and

icons to initiate an action such as copying, faxing, or scanning; to open

the menu screen; or to respond to messages.

Note: Your home screen may vary depending on your home screen

customization settings, administrative setup, and active embedded

solutions.

Touch To

1 Change Language Launch the Change Language pop‑up

window that lets you change the primary

language of the printer.

2 Copy Access the Copy menus and make copies.

3 Fax Access the Fax menus and send fax.

4 E-mail Access the E-mail menus and send e‑mails.

5 FTP Access the File Transfer Protocol (FTP)

menus and scan documents directly to an

FTP server.

6 Arrows Scroll up or down.

7 Forms and

Favorites

Quickly find and print frequently used

online forms.

Touch To

8 Menu icon Access the printer menus.

Note: The menus are available only when

the printer is in Ready state.

9 Bookmarks Create, organize, and save a set of

bookmarks (URL) into a tree view of folders

and file links.

Note: The tree view supports only

bookmarks created from this function,

and not from any other application.

10 USB Drive View, select, print, scan, or e‑mail photos

and documents from a flash drive.

Note: This icon appears only when you

return to the home screen while a

memory card or flash drive is connected

to the printer.

11 Held Jobs Display all current held jobs.

12 Status/Supplies

• Show a warning or error message

whenever the printer requires

intervention to continue processing.

• Access the messages screen for more

information on the message, and how

to clear it.

13 Tips Open a context-sensitive Help dialog.

14 Search held jobs Search for one or more of the following

items:

• User name for held or confidential print

jobs

• Job names for held jobs, excluding

confidential print jobs

• Profile names

• Bookmark container or print job names

• USB container or print job names for

supported file types

Summary of content (25 pages)

PAGE 1
Quick Reference Use the To Touch 7 Cancel button Stop all printer activity. 8 Clear All / Reset button Reset the default settings of a function, such as printing, copying, or e-mailing. Learning about the printer 8 To Menu icon Note: The menus are available only when the printer is in Ready state. 9 Bookmarks Understanding the home screen Using the printer control panel When the printer is turned on, the display shows a basic screen, referred to as the home screen.
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Features 1 Feature Description Menu trail line A menu trail line is located at the top of each menu screen. This feature shows the path taken to arrive at the current menu. Example: Menus > Settings > Copy Settings > Number of Copies Status message bar If an error condition occurs, then this icon appears. • Show the current printer status such as Ready or Busy. Low or Cartridge Low.
PAGE 3
Customizing the home screen 1 Open a Web browser, and then type the printer IP address in the address field. Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. 2 Do one or more of the following: • Show or hide the icons of basic printer functions. a Click Settings > General Settings > Home screen customization. b Select the check boxes to specify which icons appear on the home screen.
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is printed. Select Best for Content if you want the printer to adjust the contrast automatically. • Default scale setting—Set the size of the scanned card when Setting up Multi Send Use Setting up Scan to Network To printed. The default setting is 100% (full size). Use To Scan a document, and then send the scanned document to multiple destinations. • Resolution setting—Adjust the quality of the scanned card. Scan a document and send it to a shared network folder.
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Setting up Remote Operator Panel • To import a configuration from a file, click Import, and then browse to the saved configuration file that was exported from a previously configured printer. This application shows the printer control panel on your computer screen and lets you interact with the printer control panel, even when you are not physically near the network printer.
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3 Unlock the length guide. Squeeze, and then slide the length guide tab to the correct position for the size of the paper you are loading. 1 2 Squeeze, and then slide the width guide tab to the correct position EC EX R A4 LT L LG for the size of the paper you are loading. B5 2 A5 A6 A 4 LT EX R EC B5 A 5 4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the edges on a level surface.
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5 Load the paper stack with the printable side facedown. Without an optional staple finisher With an optional staple finisher Two‑sided (duplex) printing 6 Insert the tray. Two‑sided (duplex) printing • Make sure the paper is below the maximum paper fill indicator located on the side of the width guide. Overfilling may cause paper jams. 7 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper loaded in the tray.
PAGE 8
Loading the multipurpose feeder a Pull the multipurpose feeder extender. 2 Squeeze the tab on the left width guide, and then move the guides for the paper you are loading. Use the multipurpose feeder when printing on different paper sizes and types or specialty media, such as card stock, transparencies, and envelopes. You can also use it for single‑page print jobs on letterhead. 1 Open the multipurpose feeder. b Pull the extender gently so that the multipurpose feeder is fully extended and open.
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• Load paper, transparencies, and card stock with the recommended printable side faceup and the top edge entering the printer first. For more information on loading transparencies, see the packaging that the transparencies came in. • Flex the stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level surface. 4 Load the paper or specialty media. Notes: • Do not force paper or specialty media into the multipurpose feeder.
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• Load envelopes with the flap on the left side facedown. To open the paper stop, pull it so that it flips forward. Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer. The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are not properly configured.
PAGE 11
Notes: 2 Select a custom name you want to configure, and then touch • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the Web page correctly. 2 From the Print dialog and pop‑up menus, adjust the settings if necessary. .
PAGE 12
Printing from a flash drive Recommended flash drives File type Many flash drives are tested and approved for use with Documents: the printer. For more information, contact the place • .pdf where you purchased the printer. • .xps Printing from a flash drive Notes: Images: • Before printing an encrypted PDF file, you will be prompted to • .dcx • .gif • .jpeg type the file password from the printer control panel. • You cannot print files for which you do not have printing permissions. or .
PAGE 13
4 Click Delete. • The ADF indicator light comes on when the paper is loaded properly. For Macintosh users 2 Adjust the paper guides. 1 From the Apple menu, navigate to either of the following: • System Preferences > Print & Scan > select your printer > Open Print Queue • System Preferences > Print & Fax > select your printer > Open Print Queue 2 From the printer window, select the print job you want to cancel, and then delete it. From the home screen, touch Cancel Job.
PAGE 14
Sending a fax using the computer • If you are using a proxy server, then temporarily disable it to load the Web page correctly. 5 Touch . 2 Click Settings > E-mail/FTP Settings > E-mail Settings. 6 Type a unique name for the shortcut, and then touch Done. 3 Enter the appropriate information, and then click Submit. 7 Verify that the shortcut name is correct, and then touch OK.
PAGE 15
2 If you are loading a document into the ADF tray, then adjust the paper guides. 3 From the printer control panel, press #, and then enter the shortcut number using the keypad. 4 Touch Fax It. Note: If Fax Mode is set to Fax Server, then the Delayed Send button will not appear. Faxes waiting for transmission are listed in the fax queue.
PAGE 16
2 If you are loading a document into the ADF tray, then adjust the paper guides. 3 From the printer control panel, navigate to: FTP > FTP > type the FTP address > Done > Send It Scanning to an FTP address using a shortcut number 1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass. • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF tray.
PAGE 17
Correct loading of paper Incorrect loading of paper • Make sure the guides in the tray or the multipurpose feeder are properly positioned and are not pressing tightly against the paper or envelopes. • Push the tray firmly into the printer after loading paper. Use recommended paper • Use only recommended paper or specialty media. • Do not load wrinkled, creased, damp, bent, or curled paper. • Flex, fan, and straighten paper before loading it. • Do not remove a tray while the printer is printing.
PAGE 18
Jam access area Printer control panel message What to do 6 Tray [x] [x]‑page jam, open tray [x]. [24y.xx] Pull the indicated tray out, and then remove the jammed paper. 7 Rear door [x]‑page jam, open rear door. [20y.xx] Open the rear door, and then remove the jammed paper. 8 Finisher rear door [x]-page jam, remove all pages from the finisher’s accumulator. Leave paper in bin [45y.xx] • Open the finisher rear door, and then remove the jammed paper.
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[x]‑page jam, open front door. [20y.xx] 3 Lift the green handle, and then pull out the imaging unit from the printer. CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it. 1 Press the button on the right side of the printer, and then open the front door.
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5 Lift the green flap in front of the printer. 7 Insert the imaging unit by aligning the arrows on the side rails of the unit with the arrows on the side rails inside the printer, and then insert the imaging unit into the printer. [x]‑page jam, remove tray 1 to clear duplex. [23y.xx] 1 Pull out the tray completely. 6 Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed.
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2 Locate the lever, and then pull it down to release the jam. 4 Insert the tray. 3 Reload paper into the multipurpose feeder. 5 From the printer control panel, touch Done to clear the message and continue printing. [x]‑page jam, clear manual feeder. [25y.xx] 1 From the multipurpose feeder, firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. Note: Make sure the paper guide lightly rests against the edge of the paper.
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[x]-page jam, remove all pages from the output bin. Leave paper in bin. [45y.xx] Paper jam in the finisher bin 1 Empty the standard bin. 4 If necessary, touch Done from the printer control panel to clear the message and continue printing. Paper jam in the finisher rear door 2 Firmly grasp the jammed paper on each side, and then gently pull it out. 1 Open the finisher rear door. Note: Make sure all paper fragments are removed. 2 Move the tamper arms to the sides. 3 Insert the tray.
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Staple jam in the finisher 4 Close the trap door. 1 Open the staple access door. 3 Open the finisher trap door, remove any paper fragments inside the trap door. Note: After removing any jammed paper in the finisher bin or in the finisher rear door, open the trap door to remove any paper fragments. 5 Close the finisher rear door. 2 Pull out the staple cartridge from the finisher. 6 If necessary, touch Done from the printer control panel to clear the message and continue printing.
PAGE 24
3 Lift the staple guard, and then remove any jammed or loose staples. 6 Close the staple access door. 2 Move the tamper arms to the sides. 7 If necessary, touch Done from the printer control panel to clear the 3 Remove all jammed pages from inside the access areas. 4 Press down the staple guard until it clicks into place. message and continue printing. Note: Make sure all paper fragments are removed. [x]-page jam, remove all pages from the finisher’s accumulator. Leave paper in bin. [45y.
PAGE 25
Paper jam in the finisher rear door 1 Open the finisher rear door. Note: After removing any jammed paper in the finisher rear door, open the trap door to remove any paper fragments. 5 Close the finisher rear door. 4 Close the trap door. 6 If necessary, touch Done from the printer control panel to clear the message and continue printing. 2 Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed.