Scan to SharePoint Administrator's Guide Important: This guide is intended for MX6500e. March 2013 www.lexmark.
Contents 2 Contents Overview.....................................................................................................3 Configuring Scan to SharePoint....................................................................4 Accessing application configuration settings using the Embedded Web Server.......................................4 Adding or editing a profile.........................................................................................................................
Overview 3 Overview Scan to SharePoint lets you securely scan documents to sites housed on SharePoint servers. Saved in SharePoint sites, it also allows site navigation and folder creation from the scanner and printing of documents from the printer. Using the application, you can also scan documents to a Lexmark Document Distributor (LDD) server.
Configuring Scan to SharePoint Configuring Scan to SharePoint Accessing application configuration settings using the Embedded Web Server 1 Obtain the scanner IP address: • From the scanner home screen • From the TCP/IP section in the Network/Ports menu • By printing a network setup page or menu settings page, and then finding the TCP/IP section Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
Configuring Scan to SharePoint 5 Configuring user authentication settings 1 Access the application configuration settings from the Embedded Web Server. 2 From the Configure page, add or edit a profile, and then customize the user authentication options. • Authentication Type—Select how users will be authenticated against the SharePoint server. Note: Windows Server 2008 does not support NTLM Authentication.
Configuring Scan to SharePoint 6 • Include User Name In File Name—Select the check box to automatically add the user name at the beginning of the file name when saving the scan job. • Timestamp format—Select the format of the time stamp to be added to the file name. This can be set if the “Apply a timestamp to imported file name” option is enabled. • Date Prompt Entry—Select the method for entering the date and time information.
Configuring Scan to SharePoint 7 • Scan Resolution—Adjust the default quality of the scanned document. If users will be scanning photographs, drawings with fine lines, or documents with very small text, then increase the resolution setting. Higher resolution settings result in larger file sizes and longer time needed to scan the original document. • Scan Color—Determine whether the document will be scanned in color or in black and white.
Configuring Scan to SharePoint 8 Customizing the display icon 1 Access the application configuration settings from the Embedded Web Server. 2 From the Configure page, add or edit a profile, and then change the settings if necessary: • Button Text or Text—Type up to 20 characters that will appear above the profile button on the scanner home screen. This field is optional. • Button Icon or Icon—Browse to a new image file that represents the profile on the scanner home screen. This field is optional.
Configuring PKI Authentication 9 Configuring PKI Authentication Note: If you plan to attach a SmartCard reader to your scanner, then install and configure PKI (public key infrastructure) applications to the devices. Use Lexmark PKI applications on supported Lexmark devices to take advantage of the enhanced security features of the PKI capabilities of your network. The applications include: PKI Authentication—This provides the mechanism for authenticating and authorizing scanner users.
Using Scan to SharePoint 10 Using Scan to SharePoint After the application is installed, the scan features on the scanner will behave differently when users scan to a SharePoint server using a Scan to SharePoint profile. Within each profile, the prompts that users will see are determined by settings configured by the administrator. Therefore, users may not see all of the prompts described here when using a particular profile.
Using Scan to SharePoint Printing documents saved on SharePoint Note: To print documents saved on a SharePoint site or folder, make sure printing is enabled from the EWS application configuration page. 1 Touch the application profile icon. 2 Type your user name and password, or swipe your badge ID and type your password. 3 Navigate to the SharePoint site or folder where your document is saved. To open your personal site or folder, touch My Site from the navigation bar.
Troubleshooting 12 Troubleshooting An application error has occurred Try one or more of the following: CHECK THE SYSTEM LOG 1 Obtain the scanner IP address: • From the scanner home screen • From the TCP/IP section in the Network/Ports menu • By printing a network setup page or menu settings page, and then finding the TCP/IP section Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
Troubleshooting 13 MAKE SURE SCANNER AUTHENTICATION IS CONFIGURED If the application is configured to use scanner authentication credentials, then the scanner authentication settings must be configured from the Embedded Web Server. For more information on configuring the scanner authentication settings, see the Embedded Web Server Administrator's Guide available at www.lexmark.com.
Troubleshooting 14 Users cannot access a site or site does not appear on the list Try one or more of the following: CHECK THE APPLICATION SETTINGS Make sure that the application settings match the settings for the SharePoint server. For more information about configuring Scan to SharePoint settings, see “Configuring SharePoint settings” on page 5.
Troubleshooting 15 MAKE SURE YOUR LDD SETTINGS ARE CORRECT If you are scanning documents to an LDD server for processing and routing, then make sure the server settings and user credentials on the application configuration page are correct. For more information on using LDD, see the Lexmark Document Distributor Administrator’s Guide. Documents are not scanning in color CONFIGURE THE APPLICATION TO SCAN DOCUMENTS IN COLOR 1 Access the application configuration settings from the Embedded Web Server.
Appendix 16 Appendix Exporting and importing a configuration using the Embedded Web Server You can export configuration settings into a text file, and then import it to apply the settings to other devices. 1 From the Embedded Web Server, click Settings > Apps > Apps Management. 2 From the list of installed applications, click the name of the application you want to configure.
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Index 26 Index A accessing application configuration settings using the Embedded Web Server 4 adding profiles 4 application cannot authenticate user 12 application configuration settings accessing 4 application error 12 C cannot connect to SharePoint server 13 cannot print PDF files 14 configuring confirmation options 7 configuring settings scanning 6 SharePoint 5 user authentication 5 configuring user authentication settings 5 confirmation configuring options 7 confirmation options configuring 7 creatin
