user manual

E-mailing
Sending e-mail
Tips for e‑mailing
• Make sure to enter your e‑mail account information and set up the SMTP server before sending an
e‑mail.
• Make sure the printer is connected to an Ethernet or wireless network before sending an e‑mail.
If necessary, make sure the network is connected to the Internet for the printer to communicate with
the SMTP server. If the printer cannot connect to the Internet, then contact your system support
person.
The printer supports only one active network connection (Ethernet or wireless) at a time.
• Add contacts to your address book. When sending an e‑mail, you can just select contacts from your
address book instead of typing their e‑mail addresses repeatedly.
• Use the ADF when scanning two‑sided pages if your printer supports duplex scanning and the ADF
supports the original document size.
• Use the scanner glass when scanning two‑sided pages if your printer does not support duplex scanning
or the ADF does not support the original document size.
• When using the ADF, adjust the paper guides on the ADF to the width of the original document.
• To easily retrieve a document after copying or scanning, lift the ADF input tray.
• When using the scanner glass, close the scanner cover, if possible, to avoid dark edges on the scanned
image.
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
• When the document to be e-mailed is in place with the settings you want, press to start scanning.
Scanning a document or photo to e-mail
1 Load an original document or photo.
2 Touch Scan > E‑mail.
3 Select the output file type you want to create.
4 Touch an option to enter or select the recipients:
• Enter E‑mail Address—Enter the e‑mail address manually.
• Address Book—Touch Sort by Name or Sort by Group, and then select the contact.
• History—Select the name or e-mail address from the history list.
If necessary, touch OK or Accept each time you make a selection.
5 To enter additional recipients, touch Add Recipient, and then enter the e‑mail address, name, or group
you want to add.
Touch Accept every time you add a recipient.
Note: You can send an e‑mail to up to 30 recipients.
6 Set the color, quality, original image size, and the other scan options. If necessary, touch Accept to
save each setting.
7 If you want to change the default e‑mail subject, then navigate to:
Subject > enter your subject > Accept
8 If you want to change the default e‑mail message, then navigate to:
Message > enter you message > Accept
9 Press .
Canceling an e‑mail
To cancel an e‑mail, press .
E-mailing 32