Scan to Network and Scan to Network Premium Administrator's Guide Important: This guide is intended for MX6500e. March 2013 www.lexmark.
Contents 2 Contents Overview.....................................................................................................3 Configuring Scan to Network........................................................................4 Configuring a destination..........................................................................................................................4 Configuring destination settings.................................................................................................
Overview 3 Overview Scan to Network lets users scan their documents to network destinations specified by the administrator. After establishing the destinations (shared network folders) in the network, complete the setup process by installing and configuring the application on the scanner. The application includes the following advanced features: • Advanced Imaging—Users can auto‑crop, despeckle, or deskew images, or remove blank pages.
Configuring Scan to Network Configuring Scan to Network Configuring a destination 1 From the Embedded Web Server, click Settings > Apps > Apps Management. 2 From the list of installed applications, click the name of the application. 3 Under Scan Destination, click Add. Note: You can also edit or delete existing destinations. 4 Type a name for the destination and other appropriate information. 5 Select Network Folder or FTP Address, and then configure the selected destination.
Configuring Scan to Network 5 Notes: • To use the LDAP features, the scanner must be configured to use an LDAP server. For more information, see “Configuring LDAP” on page 11. • For a list of protocols used or required by the application, see the Readme file. Network Folder settings and their descriptions Use To Address Type the server name or IP address of the network folder in the \\server\share format. LDAP Path Attribute Type the path attribute for the LDAP server.
Configuring Scan to Network 6 Use To Prompt for username and password Prompt the user to enter authentication credentials. Use static username and password Use the authentication credentials for the destination as specified in the Username and Password fields, without requiring the user to enter them at the touch screen. Note: Do not select this option if your scanner has been configured to use access controls.
Configuring Scan to Network 7 Select To Format Specify the output for the scanned image. Note: The Secure PDF file format is not available on devices running the Embedded Solutions Framework (eSF) version 1.2. • TIFF—This creates multiple files or a single file. The file size is usually larger than an equivalent JPEG. Note: If Multi-page TIFF is turned off in the Settings menu of the Embedded Web Server, then this option saves one page in each file.
Configuring Scan to Network 8 Select To Scan Preview Determine if the user should see a scan preview of the first page or not (Off). If Advanced Scan Preview is enabled, then the user has additional options available from the preview screen, such as automatic and manual crop, rotate pages, contrast, and darkness. Custom Prompts With custom prompts, you can require input from users, or deliver messages to them, through the scanner control panel.
Configuring Scan to Network Select To Multiple Select Allow users to make multiple selections from a list of options. 9 • Name—This is the name of the prompt. This will not appear on the scanner display. • Prompt Text—This is the text that will appear on the scanner display. • Items—This is the list of choices that will be shown to users. Items in this field should be separated by commas. Single Select Require users to make a single selection from a list of options.
Configuring Scan to Network 10 Select To Enable Page Break Enable the scanner to break a job to multiple jobs. Number of pages between jobs Allow users to specify the number of page per file. Barcode Enable the scanner to break a job based on a bar code specified in the first page bar code template. For more information, see “Bar code” on page 9. Note: This setting is enabled only when Enable Page Break is selected.
Configuring Scan to Network 11 Select To Allow user to create folder Let users create a subfolder within the destination folder and save their scan job. Start in username folder (create if it doesn't exist) Save each user's scanned documents in a subfolder named for their user name within the destination folder. Scan Confirmation Page Select To Include Thumbnail Include a thumbnail of only the first page, all pages, or none at all (Off) with the scan confirmation page.
Configuring Scan to Network 12 • Search Timeout—This can be from 5 to 300 seconds. • Use user credentials—Make sure the check box is cleared. 4 Click Submit to save changes or Reset Form to clear all fields. Device Credentials 1 From the Embedded Web Server, click Settings > Security > Security Setup. 2 In the Advanced Security Setup section, click LDAP > Address Book Setup > Device Credentials. 3 Configure or verify the following settings: • Anonymous LDAP Bind—Make sure this check box is cleared.
Using Scan to Network 13 Using Scan to Network Scanning documents 1 Load the document into the scanner. Note: Documents may be loaded into the automatic document feeder (ADF) or on the scanner glass. For information on the different methods of loading documents, see the User's Guide that came with the scanner. 2 From the scanner home screen, touch the application icon. 3 If prompted, enter your authentication credentials. 4 Select the destination where you want to receive the scanned document.
Troubleshooting 14 Troubleshooting Scan to Network troubleshooting The application icon is missing from the home screen For the application to work, at least one valid destination must be enabled. If no valid destinations are available, then the application icon will disappear from the home screen. To display the application icon when no destinations are available: 1 From the application configuration settings, under Home Screen Button, select Always show button under Display Option. 2 Click Apply.
Troubleshooting 15 A network destination stopped working or is invalid Try one or more of the following: MAKE SURE DESTINATION IS SHARED AND HAS A VALID NETWORK ADDRESS Check that the folder or source file is set to be shared across the network. If the destination has been moved, then the network address may have changed. The destination network address can be accessed from the Embedded Web Server.
Troubleshooting 16 Scanner cannot scan to the selected destination MAKE SURE THE DESTINATION IS VALID Verify that the destination is valid in the application configuration settings. If the destination has been moved, then the network address may have changed. The destination network address can be accessed from the Embedded Web Server.
Troubleshooting An error occurs when opening a secure PDF file MAKE SURE THE PDF VERSION FOR THE DEVICE IS NOT SET TO A‑1A 1 From the Embedded Web Server, click Settings > E‑mail/FTP Settings > E‑mail Settings. 2 Under E‑mail Settings, select a PDF version other than A‑1a.
Appendix 18 Appendix Configuring applications using the Embedded Web Server The application can be manually configured using the Embedded Web Server of a device. However, the setup procedure has to be completed for each device running the application. Setting up the application using the Embedded Web Server is recommended for networks where a relatively small number of devices will be used.
Appendix 19 Exporting and importing configuration files Note: When you export a configuration file for this application, any bar code templates created with Bar Code Discovery will be included in the file. This applies to bar code templates associated with a destination. Exporting and importing a configuration using the Embedded Web Server You can export configuration settings into a text file, and then import it to apply the settings to other devices.
Appendix 20 Changing the PDF version Note: In compliance with ISO standards, PDF/A is incompatible with the Secure PDF setting for the application. If you enable PDF/A, select PDF in the application settings. 1 From the Embedded Web Server, click Settings or Configuration. 2 Click E‑mail/FTP Settings > E‑mail Settings. 3 Under E‑mail Settings, select the PDF version.
Notices 21 Notices Edition notice March 2013 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
Index 22 Index A E accessing application configuration settings using the Embedded Web Server 18 Address Book Setup configuring LDAP 11 application configuration settings accessing 18 application error 14 Embedded Solutions Framework checking version number 19 Embedded Web Server accessing application configuration settings 18 error occurs when opening a secure PDF 17 exporting a configuration using the Embedded Web Server 19 exporting a configuration using the Embedded Web Server 19 B bar codes confi
