XEROX Workcentre Pro 665, 685, 765, 785 User’s Guide
Xerox Limited, Global knowledge and Language Services, Enterprise Centre, Bessemer Road, WELWYN GARDEN CITY, AL7 1HL United Kingdom ©1999 by Xerox Corporation. All rights reserved. Xerox®, Xerox Limited® and all the products mentioned in this publication are trademarks of Xerox Corporation and Xerox Limited. Products and trademarks of other companies are also acknowledged.
Table of Contents Chapter 1 Introduction .............................................................................1-1 Finding Information in the User’s Guide .....................................................1-1 Information provided by the System Administrator’s Guide (SAG).............1-2 Document Conventions ..............................................................................1-5 Notes, Cautions, and Warnings..................................................................
Menu Mode ...................................................................................... 3-15 PC Printing Mode ............................................................................. 3-15 DocuLAN Fax Mode ......................................................................... 3-15 Types of Communications........................................................................ 3-16 Transmissions ..................................................................................
Phonebook Reports..........................................................................4-16 By Name Phonebook ...............................................................4-17 Speed Dial Phonebook.............................................................4-18 Group Phonebook ....................................................................4-19 One Touch Phonebook.............................................................4-20 Chapter 5 Basic Troubleshooting ......................................
iv WorkCentre Pro 665/685/765/785
Introduction 1 Introduction Thank you for purchasing the Xerox Workcentre Pro. The WorkCentre is designed for ease of use, but to use your machine to its fullest potential, take some time to read the User Documentation. You will be ready to send and receive faxes and make copies with your machine as soon as you have read chapters 1 through 4. You can then refer to topics in the remaining documentation as needed.
Introduction Basic Troubleshooting - Chapter 5 Guides the user through problem solving, and recommended corrective actions. Environment Specifications - A Provides the safety, data coupler, and Canadian certification information. Index Refer to the Index to locate specific information. Information provided by the System Administrator’s Guide (SAG) In addition, the System Administrator’s Guide contains the following sections: Table of Contents Use the Table of Contents to find topics easily.
Introduction Polling - Chapter 7 Describes the Polling functions and instructs how to perform each function. Mailbox Communications - Chapter 8 Describes both the Xerox Mailbox system and the standard ITU-T Mailbox system and instructs how to use the mailbox functions for each system. Reports - Chapter 9 Describes the reports and lists and instructs how to setup or print each report. Copying Documents - Chapter 10 Describes the Copy functions and instructs how to perform each function.
Introduction Maintaining the Product - Appendix B Provides procedures to clean and maintain the machine. Includes detailed procedures for replacing the consumables. Product Data Sheet - Appendix C Environmental Specifications - Appendix D Provides the safety, data coupler, and Canadian certification information. Index Refer to the Index to locate specific information.
Introduction Document Conventions A document convention is simply a way of presenting information. This section explains the conventions used in the Workcentre Pro User’s Guide. Many procedures require you to press a key to perform a function; these keys appear in boldface type. For example: Press Start to send a fax. When you use the Menu Mode, you may have to press a series of keys before arriving at the desired menu. The resulting screen message for each step appears next to the series of keys pressed.
Introduction Notes, Cautions, and Warnings This manual uses notes, cautions, and warnings to emphasize information the reader needs. Notes contain information that supplements the text. Notes are emphasized with italics. The following is an example of a note: Note: Notes are provided as additional information. The following are examples of a caution and a warning: CAUTION Do not touch the green drum surface. Touching the drum could reduce the print quality.
Machine Requirements 2 Machine Requirements This chapter provides information on the system requirements and the space requirements. System Requirements When choosing an installation location, follow these guidelines: • Avoid dusty locations, extreme heat, humidity, direct sunlight, or areas subject to heavy vibration. • Avoid areas where interference from other electrical devices may be present.
Machine Requirements Space Requirements Adequate space is required for ventilation, ease of operation, maintenance, and replacement of consumables. Provide the minimum space as shown in the following figure. 47.2 inches (1.2 meter) 37.4 inches (950 mm) 003 Height: 30 inches (750 mm) Height (with Optional Paper Tray): 33.4 inches (850 mm) Height (with 2 Optional Paper Trays): 37.
Machine Overview 3 Machine Overview This chapter provides an overview of the WorkCentre’s hardware features and operation. The Control Panel is discussed and each key is defined. System Overview The WorkCentre allows the user to send, receive, copy, and print documents. The ControlCentre software allows you to program the Fax settings on a PC and write the settings to the WorkCentre.
Machine Overview System Features The following table describes many of the WorkCentre features. Refer to the Table of Contents or Index to locate detailed information. Feature Description Copying on Plain Paper Plain paper is used for printer output thereby allowing the use of standard forms, labels, etc. Dual Line Simultaneous Communications* This machine enables the operation of two real time communication jobs at one time.
Machine Overview Feature Description Manual Group This feature allows the user to send a document to multiple remote machines by simply pressing the Manual Group key and entering the telephone numbers. Batching This feature automatically performs transmissions of multiple documents going to the same phone number. Documents sent to the same location are transmitted with one phone call, thus saving time and call connecting costs.
Machine Overview Hardware Features Feature Description Document Output Tray Collects the document pages following a transmission or copy operation. Contains an extension to support larger documents. Control Panel Contains the keys to program system features or operate the machine. Document Guides Guides the document pages into the scanner. Transmission Cover Open Button Releases the Transmission Cover to clear a document jam. Document Tray Supports the documents to be copied or transmitted.
Machine Overview Workcentre Hardware Features Transmission Cover Open Button Document Guides Top Cover Open Lever Document Tray * Document Output Tray Printed Output Tray Bi-directional Parallel Connector Control Panel ** Paper Tray ** Right Side Cover 001 Power Cord Connector 056 * Not available in all markets. ** Not available on some models.
Machine Overview Control Panel 059 060-1 3-6 060-2 WorkCentre Pro 665/685/765/785
Machine Overview Control Panel Components and Function Keys The Control Panel is used to program the features and to initiate communications. The following figures and tables illustrate the Control Panel and describe each component. Item Description Function 1 Display Displays the machine status and messages. The display provides information about the current operation mode.
Machine Overview Item Description 11 Enter 12 Insert * Function Used to select the displayed menu item, to start a communication, or to accept name and number entries. Sets the insert mode allowing a character to be inserted at the position of the cursor instead of overwriting the character in the current position. *Used on International machines. 13 Alarm LED Illuminates when an error occurs, or when the machine is out of paper, toner or drum.
Machine Overview Item Description 19 20 Manual Dial 22 Used for interactive dialing. Digits are dialed as the key is pressed. The line monitor automatically turns on. Used to copy documents. Copy 21 Function Manual Group Reduce Copies Used to create a one time group of phone numbers, for Group Sending or Polling. Speed dial and one touch numbers can be used. Used to set the copy reduction.
Machine Overview Item 27 Description Job Status * Function Displays the active job if a communication is in progress. If there are no communications in progress, a summary of the Pending Jobs is displayed. *Used on International machines. 28 One Touch Keys Used to select phone numbers that have been stored in memory.
Machine Overview Direct Access Function Keys The following table lists the Workcentre’s Direct Access Function Keys which are located in the left of the Control Panel. The Direct Access Function Keys automate 14 of the most frequently used WorkCentre features. Direct Access Function Keys 060-3 Refer to the Table of Contents to locate specific function information. Description Function Activity Prints a list of Transmission Communications, Receive Communications, or both.
Machine Overview Description Charge Code Chain Dial Delay Start Line Select Cover Sheet Direct Send Function Allows entry of a Charge Code at the time of dialing or during phonebook programming. Digits entered after this selection are concealed. Allows entries of manual, One Touch, and Speed Dial numbers to be chained together for sequential dialing operations. Allows a job to begin at a later time (up to one month). Allows you to select Line 1 or Line 2 for a communication.
Machine Overview Tones The WorkCentre generates tones to indicate the operational status of the machine. • Single short tone — A confirmation tone. A short tone sounds when a key is pressed or when an action completes successfully. • Extended tone — Signifies an unsuccessful operation. An extended tone (two to five seconds) occurs when a transaction does not complete normally. The user must perform an action to continue a process. Refer to the display messages in the System Administrator’s Guide.
Machine Overview Operation Modes Standby Mode When the machine is in the Standby Mode, the display indicates the machine status, a prompt for the next operation, or an error message. The following information is displayed: • Date and time — The year, month, day and time (hour and minute) are displayed. Use the Menu Mode to set the date display sequence and the time format. • Standby Mode Status — The Standby Mode Status indicates the machine activity.
Machine Overview Copy Mode When the machine is in the Copy Mode, the display informs about the machine status as the machine prints single or multiple copies of the document. When in the copy mode, the following information is displayed: • • • • The displays indicates Copying. Paper size — Auto/LT/LG/A4 Collate Feature — Collate On/Off Copies Menu Mode When the machine is in the Menu Mode, the display indicates each programmable feature, and the settings selected.
Machine Overview Types of Communications Transmissions • Memory Send — The job is first scanned into memory, then sent to the remote party. Using this method, multiple jobs can be stored and the machine transmits each job as the line becomes available. • Direct Send — The job is transmitted, page by page, without being stored in memory. Using this method you can observe the transmission procedure, one page at a time.
Machine Overview • Resend — Normally, document data (stored in memory for transmission) is cleared if the transmission fails to reach a remote facsimile. This function enables the machine to save the stored document and allows you to re-schedule the transmission. • Group Transmission — Sends the same document to more than one location via multiple, sequential transmissions. Sometimes referred to as broadcast. • Relay Transmission — Sends a document to a relay station.
Machine Overview Receptions • Auto Reception — When this mode is active, your machine automatically answers all incoming calls, and automatically completes the communication. • Manual Reception — This mode allows you to answer all incoming calls manually. If the incoming call is a fax, you can receive the incoming fax by pressing Start.
Machine Overview Multi Access Function Table - Local Mailbox Output Print Received File (Man.) Print Received File (auto) Mailbox Input Print Transmission Report Print Report (auto) 1st Access Multi Copy Single Copy 2nd Access Print Report (man.
Machine Overview Multi Access Function Table - Fax Communication Local Comm Receive to Memory Receive to Printer Print Memory Transmission Report Single Copy X X X Multi Copy Scan X X X X X X Multi Copy Print X Print Report (Manual) X X X X Print Report (Auto) X X X X Print Transmission Report X X X X Mailbox Input PC Memory Send 1st Access Direct Send 2nd Access Transmit Reservation Fax Communication X X X X* Mailbox Output X X X X X* Print Received File (
Machine Overview Multi Access Function Table - PC Comm Local PC Scanning PC Printing 1st Access Data to PC 2nd Access Data from PC PC Single Copy X X Multi Copy Scan X X Multi Copy Print X X Print Report (Manual) X X X Print Report (Auto) X X X Print Transmission Report X X X Mailbox Input X X Mailbox Output X X X Print Received File (Manual) X X X Print Received File (Auto) X X X Direct Send X X X Delayed Start X X X Memory Send X X X X Print Memor
Machine Overview 3-22 WorkCentre Pro 665/685/765/785
Getting Started 4 Getting Started This chapter contains step-by-step procedures to program the basic machine settings and set up the most commonly used facsimile features. To get you started quickly, basic steps to send, receive, and copy a document are also provided. For additional setup functions, refer to the appropriate SAG chapter. Printing your Menu Map The Menu Map is a list of all machine features in a flow chart format. Refer to System Administrator’s Guide. To print the Menu Map: 1.
Getting Started 1. XXXXX 2. XXXXX 3. XXXXX 4. XXXXX 2. Use the Numeric Keypad to select the desired language, then press Enter. The menu selection screen redisplays. Press Stop to return to the Standby Mode. Setting the Date and Time The WorkCentre shows the date and time in the display when in the Standby Mode. The date and time information is used by the internal clock to start delayed jobs and record data on faxes and reports.
Getting Started Date & time DD-MM-YYYY DAY 00-00-0000 3. Using the Numeric Keypad and the arrow keys, enter the date, then press Enter. Date & time HH-MM 00:00 4. Using the Numeric Keypad and arrow keys, enter the time, (if necessary, use the arrow key to set AM/PM), then press Enter. Date format 1. MM-DD-YYYY 2. DD-MM-YYYY 3. YYYY-MM-DD 4. MM-DD-YY 5. DD-MM-YY 6. YY-MM-DD 5. Select the Date format. To display the date in the order of Month/Day/Year (4-digit), press .
Getting Started To display the date in the order of Day/Month/Year (2-digit), press . To display the date in the order of Year (2-digit)/Month/Day, press . Month format 1. Numeric 2. Name 6. Select the Month format. To display the Month number, press . To display the abbreviated Month name, press . The menu selection screen redisplays. Press Exit or Stop to return to the Standby Mode.
Getting Started Setting your Machine ID* The Machine ID identifies your machine to the remote machine when they communicate. The Machine ID must identify the person or company that sends the documents and appear on each transmitted page. Note: For assistance entering alpha or Special Characters, refer to the System Administrator’s Guide. Note: U.S. Regulations require that your fax transmittals include your name (business or individual), telephone number, date, and time. To set your Machine ID: 1.
Getting Started 2. Using the Keyboard and Numeric Keypad, enter your identification name and press Enter. Country code? 1. Yes 2. No Note: If 1 is selected, the “+” symbol is automatically displayed at the beginning of the fax telephone number indicating a Country Code can be entered. If 2 is selected, international communication can be entered manually when dialing. 3. Select the Country Code option: To enter a Country Code, press . To skip entering a Country Code, press .
Getting Started Setting the Dial Mode* Your machine must be set to the dialing mode compatible with your telephone line requirements. The Dial Modes supported are tone and pulse. Pulse is sometimes referred to as rotary dial. If your machine is connected to a PBX system, you may need to enter a number to access the outside telephone line. To set the Dial Mode: 1. Press: *** Menu Dial mode 1. Tone 2. Pulse 2. Select the Dial Mode. To select tone, press To select pulse, press Note: . .
Getting Started Setting the Send Header With this feature enabled, your Send Header information is printed at the top of each page you send. When enabling the Send Header feature, you can specify where the header is to be printed “inside” or “outside” the document data area. If “Inside” is selected and sending data exists near the top edge of the paper, the header information and data may overlap.
Getting Started Setting the Receive Footer A Receive Footer option is available which enables the WorkCentre to print a receive footer on each received page. The Receive Footer displays the following information: • • • • • • Footer Message Date Start Time Transmitting Station ID Receiving Station ID Page Number To set the Receive Footer: 1. Press: *** Menu Receive footer 1. On 2. Off 2. Select the Receive Footer option: To set the Receive Footer On, press . To set the Receive Footer Off, press .
Getting Started Loading Documents The Document Tray holds up to 50 documents for transmitting or copying. Refer to the following size specifications for the range of documents that can reliably scan through the machine. If a document does not meet these specifications, make a copy on a copier using an accepted paper size, then insert the copied image in the Document Tray.
Getting Started To load documents: Load the document face down in the document tray. Adjust the document guide to fit the width of the document. Angle the stack to optimize feeding performance. To cancel a document in the ADF, press Stop.
Getting Started Selecting the Scan Resolution The Resolution key selects the scan mode for copying, transmitting, or storing a document in memory. The scan resolution can be set to one of five settings based on the type of image you are scanning. To select the Scan Resolution: Press the Resolution key until the required resolution mode is indicated by the Resolution LED. Note: When the resolution LED is not illuminated, the Resolution setting is Standard.
Getting Started Selecting the Scan Contrast To select the Scan Contrast: Press the Contrast key until the required contrast mode is indicated by a Contrast LED Note: When a Contrast LED is not illuminated, the Contrast setting is Normal. The Contrast setting adjusts the print darkness of the copy or transmitted document. The default contrast setting is normal on base machine. The machine returns to the default setting after each transmission.
Getting Started Quick Start To Receive The default answer mode is Auto answer. When the remote party calls to send you a document, your WorkCentre automatically receives and prints the document. To Send 1. Load a document face down in the Document Tray. 2. Using the Numeric Keypad, enter the telephone number of the remote fax. 3. Press Start. To Copy 1. Load a document face down in the Document Tray. 2. Press Copy. 3. Enter the number of copies. 4. Press Start.
Getting Started Menu Map The Menu Map is a list of all machine features in a flow chart format. Refer to System Administrator’s Guide. To print the Menu Map: 1. Press: Menu *** or Menu Map 2. The Menu Map prints, then the machine returns to the Standby mode. *** Please refer to your Menu Map.
Getting Started Phonebook Reports Individual Phonebook reports can be printed for Alphabet, Speed Dial, One Touch and Group stored in the WorkCentre. You can also print Speed Dial, One Touch and Group Phonebooks in a single operation by selecting All reports. Note: Refer to the individual report printing procedures for the report contents tables. To print all Speed Dial, One Touch and Group Phonebooks Reports: 1. Press: Phonebook Phonebook 1. By name 2. Speed dials 3. Groups 4. One touch keys 5.
Getting Started By Name Phonebook The Alphabet Phonebook Reports prints a list of all Remote Station names assigned to Speed Dial numbers, One Touch Keys, and Groups in alphabetical order. The following information is printed on the Alphabet Phonebook Report. Item Description Name Names assigned to Speed Dial numbers, One Touch Keys, or Groups. Location Numbers of Speed Dial numbers, One Touch Keys, or Groups. Fax Number Fax numbers assigned to Speed Dial numbers, One Touch Keys, or Groups.
Getting Started Speed Dial Phonebook The Speed Dial Phonebook Report prints a list of all Remote Station dialing numbers assigned to Speed Dial numbers. The following information is printed on the Speed Dial Phonebook Report. Item Description S.D. nbr Speed Dial number. Name Remote ID. Fax Number The number of the remote unit (“u” indicates an alternate number. SUB, SEP, PWD indicates a type of sub address). Time Delay Start time. MON Line monitoring On/Off status.
Getting Started Group Phonebook The Group Phonebook Report prints a list of all One Touch or Speed dial numbers registered as Group Numbers. The following information is printed on the Group Phonebook Report. Item Description Group number Group number. Name Group name. One Touch/ Speed Dial Number One Touch or Speed Dial numbers assigned to the group. OT – One Touch Keys SD – Speed Dial numbers To print the Group Phonebook Report: 1.
Getting Started One Touch Phonebook The One Touch Phonebook Report prints a list of all Remote Station dialing numbers assigned to One Touch Keys. The following information is printed on the One Touch Phonebook Report. Item Description One Touch number One Touch key number. Name/ Operation The remote name, or the Speed Dial or Group name assigned to a One Touch Key. Speed Dial/ Group/ Fax number Speed Dial/Group or Fax number assigned to a One Touch key (“u” indicates an alternate number.
Basic Troubleshooting 5 Basic Troubleshooting Calling for Service If you have an error with the machine which you are unable correct using this troubleshooting section here or using System Administrator’s Guide on the CD-ROM, please contact the customer Support Center. Before calling, please have the serial number of the machine available and any messages that are displayed.
Basic Troubleshooting If a paper jam occurs during a reception, the received documents are automatically stored in memory. Once the paper jam is corrected, the machine automatically prints the contents that were in memory. See Chapter 4, “Loading Documents” for document specifications and recommendations which can help avoid paper jams. Note: The power can be left ON when clearing a paper jam. 1. Remove any documents from the Document Tray.
Basic Troubleshooting 2. Grasp the Top Cover Open Lever to open the Top Cover. Top Cover Open Lever Top Cover 023 3. Open the Right Side Cover and remove any jammed paper.
Basic Troubleshooting CAUTION Always hold the Developer Assembly by the green handles. Do not expose the green drum to light for more than 3 minutes. Never expose it to direct sunlight or touch the green drum. Damage or poor print quality may result. 4. Remove the Developer Assembly with the Drum Unit.
Basic Troubleshooting 5. Pull up on the green Paper Feed Release Lever and remove jammed paper. Avoid tearing the paper.
Basic Troubleshooting WARNING The black colored fuser housing may be hot if the machine was in use prior to this paper jam. 6. If the paper is jammed partway through the Fuser Unit (black colored housing), remove the jammed paper in the direction of the arrow. Avoid tearing the paper.
Basic Troubleshooting 7. Install the Developer Assembly with the Drum Unit. Place it in the machine, press firmly on the green squares on the Drum Unit until the Drum Unit clicks into place. 8. Close the Right Side Cover, then close the Top Cover. 9. Press down on the Top Cover until a “click” is heard to ensure the latches engage.
Basic Troubleshooting Document Jam If a document jam occurs during a transmission, the message “DOCUMENT JAM” is displayed. If this occurs, follow the procedure below. It is recommended that a duplicate from a copier, of the jammed document be used to reduce the chance of a jam when resending the document. See Chapter 4, “Loading Documents” for document specifications and recommendations which may help avoid paper jams. Note: 5-8 The power can be left ON when clearing a paper jam.
Basic Troubleshooting 1. Remove all documents from the Document Tray. Remove Documents 071 2. Press the Transmission Cover Release Button to open the Transmission Cover.
Basic Troubleshooting 3. Remove the document jam. Remove any pieces of paper, paper clips, or staples that may have caused the jam. Remove Paper 073 4. Close the Transmission Cover. Ensure the latch engages. Push here to close the Transmission Cover 074 5. Verify the display has returned to the Standby Mode.
Basic Troubleshooting Bypass Tray Limitation You can load up to 100 sheets of paper (80gsm/20 lbs.) in the Bypass Tray. You can print the following paper sizes from the Bypass Tray. PC Print: You can select any size of paper within the specification. Copy: You can select A4, Letter, or Legal size paper. Fax Reception and Report Print: You cannot select the Bypass Tray.
Basic Troubleshooting 5-12 WorkCentre Pro 665/685/765/785
Safety Certification and Environmental Compliance A Safety Certification and Environmental Compliance Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination and approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the equipment and refer to them as needed to ensure the continued safe operation of your machine.
Safety Certification and Environmental Compliance WARNING This product must be earthed This product is equipped with a 3-wire grounding type plug (e.g., a plug having a third grounding pin). This plug will fit only into a grounding-type power outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet.
Safety Certification and Environmental Compliance extension cord do not exceed the extension cord ampere rating. Also, make sure that the total amperage of all products plugged into the wall outlets does not exceed the outlet rating. Do not put your hands into the fuser area, located just inside the exit tray area, as you may be burned. Ozone: This product produces ozone during normal operation. The ozone produced is dependent on copy volume and is heavier than air.
Safety Certification and Environmental Compliance manufactured from August 1, 1976. Compliance is mandatory for products marketed in the United States. The Workcentre Pro is in compliance with the CDRH regulation. Third Party Certification The Xerox WorkCentre Pro 665/685/765/785 is certified by various bodies in compliance with national and international safety standards. 120v 60Hz Nominal Markets: Underwriter Laboratories Inc., UL 1950, Third Party Edition.
Safety Certification and Environmental Compliance Unique European Certification Approvals and Certification The CE marking applied to this product symbolizes Xerox Limited Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, 1995: Council Directive 73/23/EEC amended by Council Directive 93/68/EEC, approximation of the laws of the member states related to low voltage equipment.
Safety Certification and Environmental Compliance WARNING In order to allow this product to operate in proximity to industrial, Scientific and medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken. WARNING This is a Class A product in a domestic environment this product may cause radio frequency interference in which case the user may be required to take adequate measures.
Safety Certification and Environmental Compliance practicable, danger. This includes ensuring all electrical products connected to such electrical systems are safely constructed, maintained and operated. QUESTION: Does Xerox Limited comply with the Electricity at Work Regulation? ANSWER: The regulation places a duty on all employers and self-employed persons to ensure the electrical systems in their premises are, effectively safe.
Safety Certification and Environmental Compliance THE USE OF INAPPROPRIATE TEST PROCEDURES AND TEST EQUIPMENT MAY PROVIDE MISLEADING RESULTS AND MAY CAUSE DEATH, PERSONAL INJURY AND/OR DAMAGE TO PROPERTY. QUESTION: I would like to carry out my own safety tests on the Xerox equipment in my premises. ANSWER: You may, of course, request such tests as you deem necessary to satisfy yourself that your Xerox equipment is safe. Your Xerox Limited Customer Support will be pleased to advise you on such testing.
Safety Certification and Environmental Compliance Environmental Compliance ENERGY STAR® Xerox Corporation designed this product to comply with the guidelines of the ENERGY STAR® program of the Environmental Protection Agency. As an ENERGY STAR® Partner, Xerox has determined that this product meets the ENERGY STAR® guidelines for energy efficiency. Low Power and Sleep Mode The Workcentre Pro 665/685/765/785 switch to a standby mode of operation when each task has been completed.
Safety Certification and Environmental Compliance Telecommunications Requirements European Fax Approvals and Certification This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance Directive 1999/5/EC.
Safety Certification and Environmental Compliance FCC Regulations Send Header Requirements Federal Communications Commission (FCC) regulations require all persons within the United States who send any message via a facsimile machine to include an identifying message in the transmission. The message must clearly contain an identifier and telephone number for the entity (business or individual) sending the message. This facsimile machine provides the local ID and name features required for the FCC regulation.
Safety Certification and Environmental Compliance responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack. You may safely connect the machine to the following standard modular jack: USOC RJ-11C. Use the standard line cord (with modular plugs) provided with the installation kit to connect it. An FCC compliant telephone cord and modular plug is provided with this equipment.
Safety Certification and Environmental Compliance WARNING When programming emergency numbers and/or making test calls to emergency numbers: Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. Perform such activities in the off-peak hours, such as early morning hours or late evenings. Canadian Certification Notice: The Industry Canada Label on the machine identifies certified equipment.
Safety Certification and Environmental Compliance Notice: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.
Index A C accessories see also options, supplies Activity Key described 3-11 ADF see also document feeder document size 4-10 document specifications 4-10 document tray, described 3-4 loading documents 4-10–4-11 maximum documents 4-10 alarms lights, described 3-8 alpha dialing key 3-8 alphabet dialing described 3-16 automatic document feeder see also document feeder document size 4-10 document specifications 4-10 loading documents 4-10–4-11 maximum documents 4-10 automatic receive mode described 3-18 avoi
changing 4-13 Contrast Key described 3-9 control panel 3-6–3-12 components, listed 3-7 cover open buttons, described 3-4 described 3-4 direct access function keys, described 3-11–3-12 document jams 5-8 function keys, described 3-7–3-12 illustrated 3-6 Copy Key described 3-9 copy mode 3-15 copying 4-14 preventing document jams 5-8 Cover Sheet Key described 3-12 covers right side cover, described 3-4 D darken contrast 4-13 date setting 4-2 Delay Start Key described 3-12 delayed operations delayed start 3-16
F J fax communications see receiving documents, retrieving documents, transmitting fax headers setting 4-8 features hardware features, listed 3-4 system features, listed 3-2–3-3 fine resolution 4-12 footer enabling 4-9 function keys described 3-7–3-12 fuser cleaner see also process unit Job Status Key described 3-10 junk mail described 3-3, 3-18 G group dialing described 3-2, 3-17 group phonebook 4-19 Manual Group Key 3-9 Group Phonebook 4-19 H halftone see photographs, resolution hardware features 3-4
machine ID setting 4-5 machine language setting 4-1 mail refuse junk mail, described 3-3 mailbox communications described 3-2, 3-17 Mailbox ITU-T Key described 3-12 Manual Dial Key described 3-9 Manual Group Key described 3-9 manual receive mode described 3-18 maximum document size 4-10 memory paper jams 5-2 memory send described 3-16 Menu Key described 3-7 menu mode 3-1, 3-15 menus see also menu map minimum document size 4-10 modes of operation 3-14–3-15 communication modes 3-14 copy mode 3-15 menu mode 3-
Pause Key 3-8 PC printing mode 3-15 pending jobs see also delayed operations Phonebook Key described 3-11 used 4-16 phonebook reports 4-16–4-19 group 4-19 one touch 4-20 speed dial 4-18 polling polling reception, described 3-18 polling transmission, described 3-17 power saver mode described 3-3 print darkness setting the contrast 4-13 printing from a PC 3-1 phonebook reports 4-16–4-19 Priority Key described 3-12 priority send described 3-16 programming date and time 4-2 dial mode 4-7 language 4-1 machine ID
fax approvals A-10 FCC regulations A-11 safety requirements ampere ratings A-2 building codes A-2 cleaning A-1 covers A-2 data coupler A-11 earthing A-2 energy saving A-2 extension cord A-2 fuser area A-3 grounding A-2 guards A-2 insurance requirements A-2 interlock switches A-2 laser safety A-3 location A-2 ozone A-3 power source A-2 radio frequency emissions A-4 send header A-11 telecommunications requirements A-10–A-14 UK electricity at work regulation A-6 ventilation A-2 warnings A-1 scan resolution cha
Tone Dial Key described 3-11 tone dial mode 4-7 see also dial mode tones 3-13 top cover open button, described 3-4 transmission features see transmitting transmitting see also dialing, transmission features transmission types, described 3-16–3-18 tray described 3-4 troubleshooting 5-1–5-11 document jams 5-8 paper jams 5-1–5-7 types of communications 3-16–3-18 WorkCentre Pro 665/685/765/785 INDEX-7
