FAX Option Type 1045 Operating Instructions ZDPH130J.eps Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
FAX Option Type 1045 Operating Instructions Daft 2000/12/04
Available Options • Fax Function Upgrade Unit (Fax Function Upgrade Type 185) • ISDN Unit (ISDN Option Type 1045) • Extra G3 Interface Unit (G3 Interface Unit Type 1045) • Expansion Memory (Memory Unit TypeB 32MB) Supplies • Marker Ink (Marker Type 30 is recommended for the best performance) Daft 2000/12/04
Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries.
NOTICE R CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device. Direct (or indirect) reflected eye contact with the laser beam may cause serious eye damage.
How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section.
TABLE OF CONTENTS Manuals for This Machine......................................................................... 1 Basic Features (this manual) ........................................................................ 1 Advanced Features ....................................................................................... 1 1. Getting Started Guide to Components ............................................................................... 3 Front View .................................................
Original Mode .............................................................................................. 39 Image Density (Contrast) ............................................................................ 40 Mixing Scan Settings for a Multiple Page Original ...................................... 41 Dialing....................................................................................................... Number Keys ...............................................................................
Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Basic Features (this manual) The Basic Features manual explains the most frequently used fax functions and operations. Advanced Features The Advanced Features manual describes more advanced functions, and also explains settings for key operators.
❖ Chapter 9 PC FAX Feature Explains how to fax directly from a computer and make necessary settings. ❖ Chapter 10 Troubleshooting Explains what to do when toner runs out and when power is turned off or fails. ❖ Chapter 11 Appendix You can check consumables and options for facsimile functions.
1. Getting Started Guide to Components Front View 1. Document Feeder (ADF)/Expo- 2. Exposure Glass sure Cover (Option) Place the original face down on the upper left corner of the exposure glass, aligning the upper left corner with the reference mark. Close the exposure cover when you set a document on the exposure glass. Holds a document stack of up to 50 sheets which are fed automatically one at a time. Place documents face up here. 3. Internal Tray. Fax messages are delivered here.
Getting Started 4. ISDN Line Connector (Option) 5. Parallel Interface Port Plug the parallel cable into this port. 6. Network Interface Unit 1 Plug the network cable into this port. 7. Main Power Switch Do not touch this switch. This switch should be only used by a service representative. Note ❒ If the operation switch is on and there is still no power, turn on the Main Power switch. ❒ If you leave the Main Power switch off for more than an hour, all files in memory are lost.
Guide to Components 2. Analog Line Connector ⇒ Appendix, "Connecting the Machine to a Telephone Line and Telephone" in the Advanced Features manual. 1 3. External Telephone Connector ⇒ Appendix, "Connecting the Machine to a Telephone Line and Telephone" in the Advanced Features manual. 4. Extra G3 Interface Unit Connector (Option) ⇒ Appendix, "Connecting the Machine to a Telephone Line and Telephone" in the Advanced Features manual.
Getting Started Operation Panel 1 1. Confidential File Indicator 6. {Check Modes}} key Lights when a message has been received into memory with Confidential Reception. Blinks when a Memory Lock file has been programed in memory. ⇒ Chapter 3, "Printing a Confidential Message" and Chapter 3, "Printing a File Received with Memory Lock" in the Advanced Features manual. Press this key before pressing the {Start} key to check the settings selected for the fax about to be sent. 2. Communicating Indicator 8.
Operation Panel • Lights in yellow Facsimile mode has been selected. • Lights in green Facsimile mode has been printing. • Lights in red Lights up whenever any facsimile error occurs. Press {Facsimile} to display the error message and take the appropriate action. ⇒ P.78 “When the {Facsimile} key is Lit in Red” 1 13. {On Hook Dial}} key Use to dial a number from the numeric keypad without having to lift the handset. ⇒ Chapter 4, "Handy Dialing Functions" in the Advanced Features manual. 14.
Getting Started Starting the Machine To start the machine, turn on the operation switch. 1 B Confirm that the Main power switch is on. Note ❒ This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. ⇒ "Energy Saver Timer", "Auto Off Timer" in the Copy Reference. - Power switches This machine has two power switches: ⇒ P.3 “Guide to Components”. C Turn on the operation switch. The On indicator should light.
Starting the Machine Turning Off the Power A Turn off the operation switch. The On indicator will go out. ❒ Be sure to turn the Main Power switch off before unplugging the power cord. Some trouble may occur in the hard disk and memory. ❒ Make sure that 100% is shown on the display before you turn the Main Power switch off or you unplug the power cord. Fax files programed in memory will be deleted an hour after you turn the Main Power switch off or you unplug the power cord.
Getting Started Switching Between Copy Mode, Facsimile Mode and Printer/Scanner Mode 1 This machine is both a fax and a copier. When you turn on the power switch, the copier screen is shown and the machine is ready to make copies. When you wish to use fax functions, press the {Facsimile} key on the left of the operation panel. You can set the machine to start in the Facsimile mode. ⇒ "Changing the Machine Settings" in the Copy Reference.
Switching Between Copy Mode, Facsimile Mode and Printer/Scanner Mode • • • • • During Immediate Transmission While editing the System Settings During Interrupt Copying While using On-hook Dial During Energy Saver mode 1 11 Daft 2000/12/04
Getting Started Reading the Display The display tells you the machine status and guides you through operations. 1 Note ❒ Functions that have been selected are highlighted (for example ). Keys that you cannot select are shown with a dashed outline (for example ). ❒ All procedures in this manual assume you are in Facsimile mode. By default, when you turn the machine on it is in Copy mode. Press the {Facsimile} key to change to Facsimile mode. You can have the machine start in Facsimile mode.
Reading the Display 2. Displays the name and facsimile number of a destination when transmitting. Also displays the size of the original. 3. Displays the entered number of a destination. When adding destinations with the number keys, press [Add]. 9. Displays various functions for transmitting. Additional transmitting functions. 10. Displays the programed destinations. 1 Displays the Quick Dial table of programed destinations. 4. Displays messages and the machine status. 5.
Getting Started ❖ Immediate Transmission 1 Note ❒ To return the machine to standby mode, do one of the following: • If you have set the original and have not pressed the {Start} key, remove the original. • If you have not set an original, press the {Clear Modes} key. • If you are in User Tools mode, press the {User Tools/Counter} key. Communication Display While the machine is communicating, the status is displayed.
Reading the Display ❖ Reception 1 Note ❒ Even when the machine is being used a copier or printer, the sender's name or number will be displayed for received faxes. ❖ Immediate Transmission Display Prompts Depending on the situation, the machine will show various prompts on the display.
Getting Started ❖ Questions 1 ❖ Selections ❖ Status 16 Daft 2000/12/04
2. Faxing Overview Changing Memory Transmission and Immediate Transmission The basic procedure to send a fax message is: A Make sure the Facsimile indicator is lit B Set your original C Dial the number D Press the {Start} key The rest of this section describes these steps and the various features that are available in more detail. There are two ways to send a fax message: • Memory Transmission • Immediate Transmission Check the display to see which mode is correctly active.
Faxing Setting Originals In this manual an original can mean a single or multiple page document. You can set your originals either in the Document Feeder (ADF) or on the exposure glass. Some types of originals are unsuitable for the Document Feeder (ADF) so they must be set on the exposure glass. Which way you place your original depends on its size and whether you are using the Docu me nt Feeder (ADF) or the exposure glass.
Setting Originals - How to set A4, B4, A3, Lt, LG and DLT size originals Original Where original is set Exposure glass Document Feeder(ADF) *1 Note ❒ When you set originals on the ADF as shown in the above illustration, the Stamp Name will be printed on the receiver's printings as following position: • *1 On the upper end of printings • *2 On the left end of printings 2 *2 Setting a Single Original on the Exposure Glass Note ❒ When you set originals on the ADF as shown in the above illustration, the
Faxing B Close the Document Feeder (ADF). Note ❒ When sending a bound original, the received image may contain some black areas. To reduce this effect, hold down the original to prevent its bound part from rising. 2 - Bound Original Page Order W h en send in g bound o rig inals (books, magazines, etc.), you can choose to have either the left page or right page sent first. ⇒ Chapter 4, "Book Fax" in the Advanced Features manual. Note ❒ The default setting is Send Right Page first.
Setting Originals 1. Limit mark 2. Document guide 2 Originals unsuitable for the Document Feeder (ADF) Do not set the following types of originals in the Document Feeder (ADF) because they may be damaged. Place them on the exposure glass instead.
Faxing ❖ Area Enter the area to be scanned. The set document is scanned according to the entered size regardless of its actual size. ⇒ Chapter 7, "Registering a Scan Size" in the Advanced Features manual. 2 ❖ Mixed Original Sizes Select this to scan one by one the size of originals loaded in the ADF. For example, when A4 and B4 size originals are sent together, usually all are sent as B4 size. By selecting Mixed Original Sizes, the machine scans and sends each document according to its size.
Setting Originals D Press [OK]. Specifying Mixed Original Sizes A Press the [Mixed Original Sizes] key. 2 [Regular] is highlighted on the display and the size is shown above this. Specifying Programed Sizes B Press [OK]. A Press the [Area 1] or [Area 2] key. The length and width of the programed size is shown. Note ❒ To cancel the set programed size, press [Cancel]. The menu returns to that of step B. Mixed Original Sizes is highlighted on the display the scan area is shown above this.
Faxing If the Machine Cannot Detect the Size of Your Original If the machine cannot detect the original size, the following display is shown: 2 If this happens, carry out the following steps. A Press [Exit]. B Remove the original and replace it on the exposure glass. C Press the {Start}} key to scan the original again. If the above display appears again, repeat steps A to C.
Setting Originals • Transparent originals, such as OHP transparencies or translucent paper • Dark originals with many characters or drawings • Originals which partially contain solid printing • Originals which have solid printing at their edges The following paper sizes are automatically detected in Facsimile mode.
Faxing Memory Transmission In Memory Transmission mode, after you press the {Start} key, the machine does not dial the destination until all pages of your fax message have been scanned into memory (in contrast with Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one).
Memory Transmission A Make sure that the Memory Transmission is selected. C Make the necessary settings you require. 2 If it is not, press the [Memory TX] key. B Set the original. Limitation ❒ You can send the first pages from the exposure glass then the remaining pages from the Document Feeder (ADF). After you remove the last page from the exposure glass, you have 60 seconds to insert the remaining pages in the Document Feeder (ADF).
Faxing The machine starts scanning the original. Note ❒ Do not open the Document Feeder (ADF) while it is scanning originals.
Memory Transmission Note ❒ Maximum number of destinations per Broadcasting: 500 ❒ Combined total number of destinations that can be set: 500 ❒ The number of destinations that can be set using the number keys varies according to the machine's memory usage. The maximum number is 100 or 1000 when the operational Expansion Memory is installed. ⇒ P.44 “Restrictions When Dialing with the Number Keys” Note ❒ To scan multiple page originals from the exposure glass, place them page by page.
Faxing E Press [Add]. The machine starts calling the destinations. After scanning, the machine will return to standby mode. 2 Note ❒ When specifying a destination using Quick Dial or Group Dial, the destination is added even without pressing [Add]. F Dial a destination. Note ❒ Repeat steps E and F for more destinations. G Press {Start}}. The machine starts scanning the original.
Canceling a Memory Transmission Canceling a Memory Transmission Canceling the Transmission Before the Original is Scanned A Press the {Clear Modes}} key. Note ❒ When documents are loaded in the Document Feeder (ADF), you can cancel the transmission by just removing them. Canceling a Transmission While the Original is Being Scanned Canceling a transmission after pressing the {Start} key. A Press the {Clear/Stop}} key.
Faxing B Select the file you want to cancel. The machine will return to standby mode. 2 Note ❒ If the desired file is not shown, press [U U Prev.] or [T T Next]. C Press [Stop Transmission]. Note ❒ To cancel another file, repeat steps B and C. Canceling a transmission using the {Clear/Stop} } key A Press {Clear/Stop}}. B Select the file you want to cancel. D Press [Exit]. Note ❒ If the desired file is not shown, press [U UPrev.] or [T T Next].
Canceling a Memory Transmission C Press [Stop Transmission]. 2 Note ❒ To cancel another file, repeat steps B and C. D Press [Exit]. The machine will return to standby mode.
Faxing Immediate Transmission With Immediate Transmission, when you press the {Start} key, the fax number is dialed immediately. The message is scanned and transmitted page by page without being programed in memory. This contrasts with Memory Transmission which scans all pages into memory before dialing the destination.
Immediate Transmission C Select any scan settings you re- quire. The RTI/CSI isn't displayed until the machine connects to the other one. 2 Reference ⇒ P.38 “Scan Settings” D Dial. Reference P.49 “Initial Settings and Adjustments” After transmission the machine will return to standby mode. If you make a mistake, press the {Clear/Stop} key and enter the correct number again. Reference ⇒ P.43 “Dialing” ⇒ Chapter 4, " Dial" in the Advanced Features manual. E Press the {Start}} key.
Faxing E Set the next original on the exposure glass within 10 seconds after the machine has finished scanning the first original. 2 Note ❒ Repeat steps C to E for all originals. F Set the last original then press # ]. [# G Press the {Start} } key. The machine starts to call the destination. - If the Connection Could Not Be Made The following display appears if the fax could not be sent: Do one of the following: • Press [Cancel Transmission] and try again.
Canceling an Immediate Transmission Canceling an Immediate Transmission Canceling a Transmission Before You Have Pressed the Start Key 2 A Press the {Clear Modes}} key. Note ❒ When the original is being set, you can also cancel an Immediate Transmission by removing the original from the machine. Canceling a Transmission After You Have Pressed the Start Key A Press the {Clear/Stop} } key, and then remove the original.
Faxing Scan Settings You may wish to send many different types of fax messages. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.
Scan Settings ❒ By default, the resolution returns to the home setting after every transmission. You can change this with the [Gen. Settings/Adjust] key. ⇒ Chapter 7, "General Setting/ Adjustment" in the Advanced Features manual. A Press [Resolution]. B Select the resolution you require. C Press [OK]. Original Mode If your original contains photographs, illustrations or diagrams with complex shading patterns or grays, select the appropriate Original Mode to optimize image clarity.
Faxing A Press [Original Mode]. ❖ Auto Image Density The appropriate density setting for the original is automatically selected. ❖ Manual Image Density Use manual image density, to set image density yourself. 2 B Select the original mode you re- ❖ Combined Auto and Manual Image Density You can adjust image density for only photographs, illustrations or diagrams when the original has a dark background. C Press [OK].
Scan Settings Note ❒ If [Auto Image Density] is not selected, press [Auto Image Density]. Manual Image Density Combined Auto and Manual Image Density A Make sure that [Auto Image Density] is selected. If it is not selected, press [Auto Image Density] to turn it on. 2 A Make sure that [Auto Image Density] is not selected. If it is selected, press [Auto Image Density] to turn it off. B Press [Lighter] or [Darker] to change the density. B Press [Lighter] or [Darker] to change the density.
Faxing When setting originals on the exposure glass B Select the Image Density, Resolution and Original Mode before the next page is scanned. While the machine is beeping, you have about 60 seconds (10 for Immediate Transmission) to select density, resolution and original mode. The remaining time is shown on the display. 2 A Check which pages you wish to scan with different settings. B Remove the previous page and set the next page. C Select the Image Density, Resolution and Original Mode.
Dialing Dialing There are two main ways to dial a number: A Enter the fax number with the number keys. ❖ Number keys: Enter numbers directly using the key pad on the right side of the operation panel. ❖ Quick Dials: When you have programed a destination's number in a Quick Dial key, you can dial the number by just pressing that key. Additionally, you can store a name that will appear on the display whenever you press that Quick Dial. This section covers these features and others in more detail.
Faxing - Restrictions When Dialing with the Number Keys Fax numbers entered with the number keys are programed in internal memory (separate from memory for storing original data).
Dialing ❒ You can insert a pause in numbers programed in Quick Dials. Tone This feature allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press the {Tone} key, the machine dials the number using tonal signals. - Sending Tonal Signals by ISDN (Optional ISDN Unit Required) You can still send tone signals to a G3 user even if the machine is only connected to an ISDN line.
Faxing B Press Note ❒ To cancel the change, press [Cancel]. The display appears as in step B. the title key for the table with the desired destination key. E Press [Exit]. ❖ Quick Dial Table 2 C Press the destination key If the desired destination key is not shown, press [U U] and [T T ] to look through the table. ❖ Display Number Key Note ❒ To cancel a selected destination, press that destination again. ❒ If you wish to dial another destination, press [Add] and repeat steps B and C.
Dialing Preparation You need to program the Groups. ⇒ P.65 “Programing Groups” Limitation ❒ Group Dial can be used only for Memory Transmission; it cannot be used for Immediate Transmission. The machine automatically changes to Memory Transmission when you use Group Dial. Note ❒ To check the contents of the Groups, print the list. ⇒ Chapter 7, "Printing the Group Dial List" in the Advanced Features manual. ❒ A total of 500 destinations programed for Group Dial.
Faxing Reception Selecting the Reception Mode There are two ways you can set up your machine to handle incoming calls: • Manual Reception (external telephone required) • Auto Reception (external telephone required) 2 Manual Reception When a telephone call comes in, the machine rings. If the call is a fax message, you must manually change to facsimile mode. Auto Reception When a telephone call comes in, the machine automatically receives it as a fax message.
3. Setup Initial Settings and Adjustments You can send information to the other party when transmitting or receiving a fax message. This information is shown on the display of the other machine and printed as a report. The following information can be sent. ❖ Display Name The Display Name is sent to the other party when you send or receive a fax. This name should include your name. The Display Name is shown on the display of the other machine and printed in a report.
Setup Programing Programing Stamp Name A Press {User Tools/Counter}}. A Press [First Name] or [Second Name]. B Press [Facsimile Settings]. 3 B Enter a Stamp Name. C Press [Gen. Settings/Adjust]. Reference ⇒ P.73 “Entering Text” C Press [OK]. D Press [Program TTI Information]. Note ❒ If "Program TTI Information" is not shown, press [U U Prev.] or TNext]. [T E Program the name and facsimile number.
Initial Settings and Adjustments Programing Display Name Programing Facsimile Number A Press [Display Name]. A Press [Facsimile No.]. 3 B Press [Display Name]. C Enter a Display Name. B Select line type to Program. Note ❒ The display differs according to the number of G3 Interface Unit (option) installed. ❒ When an Extra G3 Interface Unit (option) is installed Reference ⇒ P.73 “Entering Text” D Press [OK].
Setup ❒ When two Extra G3 Interface Units (option) are installed 3 C Enter a facsimile number. Reference ⇒ P.73 “Entering Text” B Press [Country Code]. C Enter a country code using the number keys. D Press [OK]. E Press [Facsimile No.]. D Press [OK]. Programing G4 TTI Information A Press [G4 TTI Information]. F Enter a facsimile number using the number keys. G Press [OK].
Initial Settings and Adjustments H Press [Terminal Name]. I Enter a terminal name. Reference ⇒ P.73 “Entering Text” B Press [Facsimile Settings]. C Press [Gen. Settings/Adjust]. 3 D Press [Program TTI Information]. J Press [OK]. F Press [Exit]. G Press {User Tools/Counter}}. The machine will return to standby mode. Editing Note ❒ The following procedure explains how to edit Display Name as an example. Note ❒ If "Program TTI Information" is not shown, press [U U Prev.] or TNext].
Setup E Press [Stamp Name], [Display Name] or [Facsimile No.] for editing. 3 F Press the item you want to edit. G Press [Backspace] or [Delete All] and reenter the name or number. H Press [OK]. I Press [Exit]. J Press {User Tools/Counter}}. The machine will return to standby mode. Deleting Note ❒ The following procedure explains how to edit Display Name as an example. Note ❒ Press [Clear], if you want to edit Facsimile No., Country Code and Facsimile No. of G4 TTI Information.
Initial Settings and Adjustments B Press [Facsimile Settings]. C Press [Gen. Settings/Adjust]. D Press [Program TTI Information]. E Press [Stamp Name], [Display Name] or [Facsimile No.] for editing. 3 F Press the item you want to delete. G Press [Backspace] or [Delete All] and reenter the name or number. Note ❒ If "Program TTI Information" is not shown, press [U U Prev.] or TNext]. [T Note ❒ Press [Clear], if you want to edit Facsimile No., Country Code and Facsimile No. of G4 TTI Information.
Setup H Press [OK]. I Press [Exit]. 3 J Press {User Tools/Counter}}. The machine will return to standby mode.
Quick Dial Quick Dial To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that location, just press that Quick Dial key to dial. Use the following steps to program a new Quick Dial or to edit or overwrite existing Quick Dials.
Setup ❒ You can program a destination into the Quick Dial table using [Program/Change/Delete] in facsimile User Tools. ⇒ Chapter 7, "General Setting/Adjustment" in the Advanced Features manual. A Press [Dest. Management]. ❒ If an unprogramed key is not s h o w n , p re s s [ U P r e v . ] o r TNext]. [T ❒ Press [Change Title] to display another title. D Enter the name of the receiver. 3 B Press [Program/Change/Delete Quick Dial]. Note ❒ If the key has been programed, already the contents are shown.
Quick Dial ❒ You can select a line type for each destination when the ISDN Unit (option) or Extra G3 Interface Unit (option) is installed. Press [Line Select] to select a line type. Selecting TTI Name A Press [Select TTI Name]. B Select [1st name] or [2nd name] for registration. Programing/Changing Key Display A Press [Key Display]. B Enter a Key Display. 3 C Press [OK]. Programing Label Insertion A Press [Label Insertion]. B Select [ON] or [OFF]. Note ❒ The name which you programed is shown. ⇒ P.
Setup D Select the standard message to be stamped at the second or third line. Editing Quick Dial Change the receiver information already programed. 3 E Press [OK]. F Press [OK]. G Press [OK]. Limitation ❒ When a programed Quick Dial key is being used for a standby Memory Transmission, the message "Specified destination is used by transmission standby file. It cannot be changed or deleted. Specify it again after transmission is completed." is shown. You cannot change the destination for this key.
Quick Dial C Select the destination key you want to change. B Reenter the destination. Reference ⇒ P.73 “Entering Text” Note ❒ If the destination key you require is not shown, press [U U PT Next]. rev.] or [T C Press [OK]. The new destination entered is shown. ❒ Press [Change Title] to display another title. Editing Key Display D Press {Clear/Stop} } or [Clear] and reenter the facsimile number. Edit the items only you want to change. If you do not edit, go to step E. 3 A Press [Key Display].
Setup 3 B Select the title you want to edit. B Select [ON] or [OFF]. Note ❒ You can programed the same destinations for [Title 1], [Title 2], [Title 3]. ❒ When [Freq.] is selected for one title, [Freq.] is selected for all titles. C Press [OK]. Note ❒ If you select [OFF] or if you want to insert only the receiver name, go to step F. C Press [Change] at the right side of the second or third line. Editing TTI Name A Press [Select TTI Name]. B Select [1st name] or [2nd name] and edit them.
Quick Dial E Press [OK]. Note ❒ If you press [Cancel], group is not programed. The display appears as in step C. A Press [Dest. Management]. B Select [Program/Change/Delete Quick 3 Dial]. F Press [Exit] twice. C Press [Delete]. The machine will return to standby mode. Deleting Quick Dials This procedure describes how to find a programmed Quick Dial and delete it. D Select a destination key to be deleted.
Setup Note ❒ If the destination key you require is not shown, press [U U PT Next]. rev.] or [T ❒ Press [Change Title] to display another title. E Press [Delete]. 3 The destination has been deleted. Note ❒ If you press [Do not Delete], the destination is not deleted. The display appears as in step D. F Press [Exit] twice. The machine will return to standby mode.
Groups Groups Programing Groups If you send the same message to several destinations at the same time on a regular basis, program these destination numbers as a Group. This allows you to dial these destinations with a single key press. You can program the following items in a Group: • Destination fax numbers (up to 500 numbers for each group, up to 254 digits for each number) • Group name (up to 20 characters) • Key Display You can program the Key Display shown on the display (up to 16 characters).
Setup B Press [Program/Change/Delete Group]. Reference ⇒ P.73 “Entering Text” E Press [OK]. The name has been programed. F Specify the destinations to be programed in the Group. 3 C Select the group key you want to program. Note ❒ If the group key has not been programed, [p Not programed] is shown. ❒ If the destination key you require is not shown, press [U U PT Next]. rev.] or [T D Enter the name of the group. Note ❒ You should program the group name.
Groups H Press [Exit] twice. G Press [Exit]. Reference ⇒ Chapter 5, “Reception Functions” in the Advanced Features manual. Editing Groups The machine will return to standby mode. - Programing the Group as a Transfer Station of a Multi-step Transfer A Group can be programed as a Transfer Station of a Multi-step Transfer. You should program the receiving stations when you program the group as a Transfer Station. For more information, contact your service representative.
Setup C Select the key for the group key want to change. 3 Note ❒ If the group key you require is not shown, press [U U Prev.] or TNext]. [T D Change the contents of the group. B Press [Back Space] and [Delete All] to reenter the group name. Reference ⇒ P.73 “Entering Text” C Press [OK]. Editing Key Display A Press [Key Display]. Editing Group Name A Press [Group Name]. B Press [Back Space] and [Delete All] to reenter the key display. C Press [OK].
Groups Editing destination programed in Group Destinations programed with Quick Dial table A Press [Change] for the destination you want to edit. A Press [Clear/Stop] or [Clear] to cancel the destination. 3 Note ❒ If the destination you require is not shown, press [U U Prev.] or [T TNext]. B Select the desired destination key from the Quick Dial table. B Edit the destination. Destinations programed with number keys A Press { Clear/Stop} } or [Clear] and reenter the facsimile number.
Setup B Add the destination using the number keys or destination key. 3 E Press [OK]. Deleting Groups Limitation ❒ When a programed Group is being used for a Memory Transmission on standby, the message "Specified destination is used by transmission standby file. It cannot be changed or deleted. Specify it again after transmission is completed." is shown. You cannot delete destinations for this Group. Delete a destination programed in a Group A Press [Dest. Manage]. F Press [Exit] twice.
Groups C Select the group key which con- tains the destination you want to delete. Note ❒ If you want to delete another destination, press [U U Prev.] or TNext] to display it. [T The programed Group is shown on the display. F Press [OK]. 3 Note ❒ If the group key you require is not shown, press [U U Prev.] or TNext]. [T D Press [Change] for the destination you want to delete. Note ❒ If you press [Cancel], the display appears as in step C. G Press [Exit] twice.
Setup B Select [Program/Change/Delete Group]. 3 C Press [Delete]. E Press [Delete]. The group has been deleted. Note ❒ If you press [No]. The display appears as in step C. F Press [Exit] twice. D Select the key for the group key want to delete. Note ❒ If a group key has not been programed, [p Not programed] is shown. ❒ If the group key has been programed, the group name or key display is shown.
Entering Text Entering Text This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character. Available Characters • Alphabetic characters ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz • Symbols • Numerals 0123456789 3 Keys Note ❒ When entering uppercase or lowercase continuously, use the [Shift Lock] to lock the case.
Setup How to Enter Text Entering letters A Press [Shift] to switch between uppercase and lowercase. B Press the letter you want to enter. Deleting characters 3 A Press [Back Space] or [Delete All] to delete characters.
4. Troubleshooting Adjusting Volume You can change the volume of the following sounds the machine makes. B Press [Facsimile Settings]. ❖ On Hook Sounds when the [On Hook Dial] key is pressed. ❖ Transmission Sounds when the machine sends a message. ❖ Reception Sounds when the machine receives a message. C Select [Gen. Settings/Adjust]. ❖ Dialing Sounds after pressing the [Start] key until the line connect to the destination. ❖ Printing Sounds when a received message has been printed.
Troubleshooting E Press [Lower] or [Louder] for each item. Note ❒ You can hear the actual volume by pressing [Check]. 4 F Press [OK]. Note ❒ If you press [Cancel], the volume setting is canceled. The display appears as in step C. G Press [Exit]. H Press {User Tools/Counter}}. The machine will return to standby mode.
Error Messages and Their Meanings Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. It might just flash briefly, so if you are watching for errors, stay by the machine and check the display. Message Problem and Solution Reset originals and press Start. Original jammed during Memory Transmission. Reset originals that have not been scanned. Error. Transmission has been cancelled. A document jam occurred during Immediate Transmission.
Troubleshooting When the {Facsimile} key is Lit in Red If this key is lit, refer to the table below and take the appropriate action. Problem Solution Paper has run out. Add paper. ⇒ "Loading Paper" in the Copy Reference. The paper output tray is full. Remove the paper from the tray. The machine is in RDS (Remote Diagnostic System) mode. Wait with the Main Power switch on. Machine will go to the standby mode after it exits from the RDS mode. A facsimile error has occurred.
Solving Problems Solving Problems This table lists some common problems and their solutions. Problem Solution Refer to Image background appears dirty when received at the other end. Adjust the scan density. P.40 “Image Density (Contrast)” Printed or sent image contains spots. The Document Feeder (ADF) or exposure glass is dirty. Clean them. ⇒ the Copy Reference manual. --- Make sure that ink or correction fluid is dry before setting the original. Received image is too light.
INDEX A Adjusting Volume, 75 Analog Line Connector, 5 Auto Reception, 48 B Broadcasting, 26 Bypass Tray, 4 C Canceling a Memory Transmission, 31 Canceling an Immediate Transmission, 37 Changing Memory Transmission and Immediate Transmission, 17 Check Modes key, 6 Clear Modes key, 6 Clear/Stop key, 7 Communicating Indicator, 6 Components, 3 Confidential File Indicator, 6 CSI→Facsimile Number, 49 D Detail, 38 Dialing, 43 Display, 12 Document Feeder (ADF), 3 E Energy Saver key, 6 Entering letters, 74 Enter
Solving Problems, 79 Standard, 38 Start Manual RX key, 6 Super Fine, 38 T Text, 39 Text·Photo, 39 Tonal Signals, 45 Tone, 45 Tone key, 7 Troubleshooting, 75 TTI→Stamp Name, 49 U User Tools/Counter key, 6 81 Daft 2000/12/04
